The Community Action Organization of Western New York Inc

Position Title: 266 - Facilities Director Location: Buffalo, NY 14214 Overview Salary Range: $63,000.00 - $65,000.00 Salary Description JOB SUMMARY The Facilities manager will oversee the building and grounds maintenance for all agency locations. They are responsible for ensuring all CAO facilities are safe, up to code, and fully operational. The facilities manager will also be responsible for managing contractors, training and supervising employees, as well as working with third party vendors. RESPONSIBILITIES AND DUTIES Primary Responsibilities: Maintains all building maintenance schedules and plans Manages all vendor contracts, such as landlord/lessee requirements, janitorial, snow removal, landscaping, etc. Ensures efficiency of all building systems Maintains all required legal paperwork and documentation for 3rd party contractors, including, but not necessarily limited to certificates of insurance Applies for energy grants as applicable Coordinates site safety programs, including all surveillance cameras, monitors and backups as required. Preparing operating reports and budgets Ensuring all processes and compliance programs are met Manages facilities planning seating charts/space allocation and signage Prepares cost estimates for moves and equipment Manages maintenance of grounds Ensuring all utility systems are inspected and in accordance with regulations Prepares RFP's and bids; assists Business Office with contracts Coordinates building security and maintenance services with outside vendors Participates in accident investigations, completes reports and services areas of concern immediately On call 24/7 for emergencies Preparing and filing reports with government and regulatory authorities including environmental and building permits Secondary Responsibilities: Must present a professional image in conduct, attitude, and attire. Satisfactory completion of mandatory training. Additional duties as assigned. Qualifications QUALIFICATIONS Follows all company policies and procedures Proficient reading all blueprints, including HVAC, electrical and plumbing schematics Demonstrated success managing competing priorities, manages time efficiently Self-motivated and self-directed Experienced at compiling and following strict budgets Accurate and precise attention to detail Strong written and verbal communication skills Assist team members when needed to accomplish team goals Regularly able to physically stand, bend, squat, and lift to 40 pounds Valid NYS driver's license with clean driving record. Must be insurable for automobile driving. Must be able to pass all NYS clearances, criminal and background checks pre-employment and on-going. Must not be prohibited from being in areas with children or the elderly. Microsoft office proficiency, especially with Excel and Outlook. Microsoft Project a plus. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as fundamentals of plane and solid geometry and fractions to determine supply and materials requirements. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to read and interpret building floor plans and diagrams. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. OTHER SKILLS AND ABILITIES Knowledge of local building codes and licensing requirements SUPERVISORY EXPERIENCE Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Education and Experience: High school diploma required with 5 years of progressive facilities and maintenance experience; or bachelor's degree in engineering, facilities management, business management or related field (2 years progressive experience). Skills and Abilities: Strong commitment in maintaining confidentiality. Proficient in Microsoft Office Suite Physical Demands: These physical requirements are representative but not exhaustive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Must be able to lift to 25 lbs. Application Requirements: Physical examination record or pass physical examination by a CAO physician Valid NYS Driver's License and proof of motor vehicle insurance coverage Completion of the following documents: CAO Employment application NYS SCR Clearance Form with acceptable clearance Criminal Record Certification and free of criminal convictions of crimes against children (misdemeanor or felony) Fingerprinting required. Release for Reference Checks To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Compensation details: 0 PI8bd6462dc5-

Position Title: SECURITY GUARD-PD Location: Buffalo, NY 14209 Overview Salary Range: $18.50 - $20.00 Hourly Position Type: Per Diem Job Shift: Day Education Level: High School Description JOB SUMMARY This position guards the agencies personnel and property against assault, theft, vandalism, and illegal entry of facilities. RESPONSIBILITIES AND DUTIES Primary Responsibilities: Monitors access the facility to ensure only authorized people enter. Patrols the assigned areas within and outside the building. Examine the physical site (doors, windows, gates, etc.) as well as individual's behaviors. Promptly write accurate observation logs and incident reports. Manage the security camera system, ensuring appropriate camera coverage and record retention. Activate and un-activate alarm systems. Handle circumstances when an individual breaks a facility rule such as loitering, smoking, or carrying forbidden articles. Provide guidance to individuals in the event of a fire or emergency. Assists with preparing identification badges for staff, clients, or others. Participate in staff and supervisory meetings. Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction. Satisfactory completion of mandatory trainings. Additional duties as assigned. Qualifications QUALIFICATIONS Education and Experience: High school diploma or equivalent New York State Security Guard registration. One (1) year experience in security or law enforcement Experience in a behavioral health setting where individuals have mental illness or substance use disorders. Skills and Abilities: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to explain safety procedures. Ability to follow instructions, policies, and procedures. Ability to clearly and effectively present information in one-on-one and small group situations with patients and employees. Ability to add and subtract, estimate distance, height, and other relevant measurements. Ability to apply common sense understanding to carry out instructions in writing, oral, or diagram form. Ability to deal with unexpected or crisis situations. Ability to remain calm under stress. Must be well-organized, courteous, alert, and observant. Must have strong customer service skills. Strong de-escalation skills, including the ability to control own emotions and reactions in a positive way. Physical Demands: Ability to walk the facility premises in various weather conditions. Physically capable of reacting swiftly in emergency situations. Good vision and hearing are essential for monitoring surveillance equipment, observing activities, and responding to alarms. Ability to speak and understand Spanish is desired. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Compensation details: 18.5-20 Hourly Wage PIb1ea9-5087