US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The role is primarily responsible for the day-to-day management of the work-in- progress (WIP) and AR balances for designated Large Client & Attorney Accounts as assigned by the Director of Revenue Operations. This is a proactive role, supporting and working alongside the other Key Inventory Managers and revenue accounting operations personnel in seeking to achieve and maintain an optimum revenue cycle and act as a pivotal point for partners responsible for large client accounts. The role may also be one that services a Client Relationship Leader (CRL) (vs. a client) with a large book of business. The job specification may evolve according to the needs of the Finance Team/Firm. Job Duties and Responsibilities Take ownership of revenue cycle (WIP & AR management) for designated "large client/CRL accounts" with goal of controlling/reducing days to bill and collect. Build relationships with assigned clients. Take responsibility and ownership for active management of accounts including administration, analysis and service delivery coordination. Actively work to reduce administrative burdens for partners and secretaries on assigned clients. Meet with Partners regularly to proactively evaluate WIP & AR status and anticipated/expected billing and collection activity for the month. Liaise with Secretaries, Billers & Collectors to facilitate the revenue process including quality control, process documentation and workload balancing. Monitor collections and coordinate with Collections team re: AR Management. Develop detailed year-end billing and collections plan for assigned clients and insure plan is met. Proactively monitor e-billing and address issues. Work with collections, billing, e-billing team and client to effectively resolve issues. Ensure all requests from client and/or partner are actioned appropriately and promptly. Other duties related to accounts as assigned by Director of Revenue Operations. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's Degree in Accounting or Finance required. Experience: Four years in comparable responsible accounting position required. Experience with billing/collections accounting systems preferred. Experience in a law firm or other service environment a plus. Skills: Excellent PC skills, including MS Office Suite (Word, advanced Excel, and PowerPoint) and experience with an accounting/billing system. Experience using Elite - 3E and Minisoft - ARCS, a plus. Possess a general knowledge of accounting theories and practices. Exceptional organizational and time management skills. Must possess great interpersonal and communication skills. Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Keen problem-solving and troubleshooting abilities and solutions-oriented thinking. Ability to think creatively and propose innovative ideas or approaches to solve problems or improve processes. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to work under pressure with composure and resilience in a fast-paced and dynamic work environment. Ability to communicate effectively, orally and in writing, with various personalities at all levels. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to utilize technology, including computers and telecommunication devices. Providing off-hours support and coverage as needed, including evenings, weekends, and holidays. This may involve responding to critical incidents, performing system maintenance, or assisting with project deadlines. Must work in office as required. Working Conditions: You will be required to work in the office a minimum of 2 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. New York: $115,000 - $150,000 Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
10/18/2025
Full time
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The role is primarily responsible for the day-to-day management of the work-in- progress (WIP) and AR balances for designated Large Client & Attorney Accounts as assigned by the Director of Revenue Operations. This is a proactive role, supporting and working alongside the other Key Inventory Managers and revenue accounting operations personnel in seeking to achieve and maintain an optimum revenue cycle and act as a pivotal point for partners responsible for large client accounts. The role may also be one that services a Client Relationship Leader (CRL) (vs. a client) with a large book of business. The job specification may evolve according to the needs of the Finance Team/Firm. Job Duties and Responsibilities Take ownership of revenue cycle (WIP & AR management) for designated "large client/CRL accounts" with goal of controlling/reducing days to bill and collect. Build relationships with assigned clients. Take responsibility and ownership for active management of accounts including administration, analysis and service delivery coordination. Actively work to reduce administrative burdens for partners and secretaries on assigned clients. Meet with Partners regularly to proactively evaluate WIP & AR status and anticipated/expected billing and collection activity for the month. Liaise with Secretaries, Billers & Collectors to facilitate the revenue process including quality control, process documentation and workload balancing. Monitor collections and coordinate with Collections team re: AR Management. Develop detailed year-end billing and collections plan for assigned clients and insure plan is met. Proactively monitor e-billing and address issues. Work with collections, billing, e-billing team and client to effectively resolve issues. Ensure all requests from client and/or partner are actioned appropriately and promptly. Other duties related to accounts as assigned by Director of Revenue Operations. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's Degree in Accounting or Finance required. Experience: Four years in comparable responsible accounting position required. Experience with billing/collections accounting systems preferred. Experience in a law firm or other service environment a plus. Skills: Excellent PC skills, including MS Office Suite (Word, advanced Excel, and PowerPoint) and experience with an accounting/billing system. Experience using Elite - 3E and Minisoft - ARCS, a plus. Possess a general knowledge of accounting theories and practices. Exceptional organizational and time management skills. Must possess great interpersonal and communication skills. Attention to detail and accuracy are critical skills necessary for ensuring precision and quality in all tasks and responsibilities. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Keen problem-solving and troubleshooting abilities and solutions-oriented thinking. Ability to think creatively and propose innovative ideas or approaches to solve problems or improve processes. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to work under pressure with composure and resilience in a fast-paced and dynamic work environment. Ability to communicate effectively, orally and in writing, with various personalities at all levels. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to utilize technology, including computers and telecommunication devices. Providing off-hours support and coverage as needed, including evenings, weekends, and holidays. This may involve responding to critical incidents, performing system maintenance, or assisting with project deadlines. Must work in office as required. Working Conditions: You will be required to work in the office a minimum of 2 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. New York: $115,000 - $150,000 Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The Research Services Librarian is responsible for delivering high-quality legal and business research solutions to attorneys and staff-both on-site and across offices-on a time-critical basis. Working collaboratively with colleagues throughout the firm, individuals in this role use traditional and online resources to interpret complex requests, recommend appropriate tools, and provide cost-effective, tailored research in support of client needs. This role also contributes to knowledge sharing within the Library & Research group, supports cross-office collaboration, and participates in the evaluation of tools and practices that strengthen the firm's research capabilities. Job Duties and Responsibilities Conducts in-depth legal and business research using a wide range of print and electronic resources to support attorneys, paralegals, and staff across all firm offices. Applies expert knowledge of legal research platforms to deliver accurate, timely, and cost-effective research results tailored to the specific needs of the matter and client. Interprets research requests, determines appropriate tools or methodologies, and advises requestors on available resources to meet project requirements. Develops subject matter expertise in one or more areas of legal research and contributes to the development of best practices for those areas. Designs and delivers high-quality research training and education programs for attorneys and staff, both in-person and virtually. Accurately records and reports research activity using InTapp and Quest to meet internal deadlines and support cost recovery efforts by the department. Provides orientation to the firm's research services, resources, and policies for new attorneys. Manages local office print collection changes in coordination with the Research Services Manager, including weeding, shifting, consolidations, and other physical maintenance activities. Provides backup research support to other U.S. offices, including occasional coverage outside of regular business hours to ensure seamless service across time zones. Serves as a senior resource and escalation point for Research Services Specialists; provides mentorship and cross-office coverage support as needed. Stays current with developments in legal research tools, emerging technologies, and industry trends to continuously enhance service offerings. Oversees and supports complex document delivery, docket, and case retrieval requests using Quest and other tools, particularly when specialized expertise is required. Performs all other duties as assigned. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: M.L.S. or J.D. from accredited institution; equivalent experience considered. Experience: Minimum of 5 years of legal and business research experience in a law firm setting. Prior experience in a large law firm environment preferred. Additional preference given to candidates with experience conducting legal and business research in intellectual property, commercial litigation, business finance, or corporate securities. Exposure to multi-office or cross-jurisdictional research environments a plus. Skills: Proficiency with legal and business research platforms, including Westlaw, Lexis+, Bloomberg Law, Capital IQ, PACER/ECF, VitalLaw (CCH), Lex Machina, and Accurint. Strong attention to detail and accuracy when managing multiple, time-sensitive research requests. Effective verbal and written communication skills, with the ability to collaborate professionally across all levels of the firm. Demonstrated discretion, sound judgment, and commitment to maintaining confidentiality in all research-related work. Responsiveness, adaptability, and a service-oriented mindset in a fast-paced, deadline-driven environment. Proficiency in Microsoft Office applications and collaboration tools such as Teams. Ability to evaluate research requests and prioritize among them, as well as to identify the most appropriate tools and strategies. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to sit for prolonged periods, as the role involves extensive computer use and screen-based work. Intense eye usage and finger, hand, and wrist dexterity associated with prolonged computer use, including typing and using a mouse. Proficiently use computers, telecommunication devices, and other digital collaboration tools. Accurately read and interpret written documents, computer screens, and other visual displays to perform research and administrative tasks. Must have sufficient visual acuity to carry out these responsibilities effectively. Ability to hear and understand verbal communication, including conversations, instructions, phone and video calls, to facilitate effective collaboration and coordination with attorneys and team members. Maintain a team-focused and service-oriented mindset when interacting with attorneys, staff, and other stakeholders. Communicate effectively, both orally and in writing, to support professional interactions and collaboration. Demonstrate adaptability and resilience in a fast-paced and dynamic work environment, maintaining composure under pressure and responding effectively to change. Exercise sound judgment in prioritizing and completing research tasks independently, while balancing deadlines and managing fluctuating workloads. Ability to concentrate and think critically to complete work accurately and follow through on assignments. Ability to interact professionally with attorneys, staff, and other stakeholders, maintaining positive and productive working relationships. Ability to lift and carry materials weighing up to 10 pounds, such as books, files, or small office equipment. Ability to provide research support outside of standard business hours, including evenings, weekends, or holidays, as needed, to meet attorney or client deadlines. Must work in office as required. Working Conditions: You will be required to work in the office a minimum of 2 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Atlanta, Austin, Dallas, Denver, Houston, Miami, Pittsburgh, Richmond: $81,000 - $93,000 Philadelphia, Chicago: $86,000 - $102,000 Washington, DC, Tysons, Princeton: $92,000 - $108,000 Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
10/11/2025
Full time
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The Research Services Librarian is responsible for delivering high-quality legal and business research solutions to attorneys and staff-both on-site and across offices-on a time-critical basis. Working collaboratively with colleagues throughout the firm, individuals in this role use traditional and online resources to interpret complex requests, recommend appropriate tools, and provide cost-effective, tailored research in support of client needs. This role also contributes to knowledge sharing within the Library & Research group, supports cross-office collaboration, and participates in the evaluation of tools and practices that strengthen the firm's research capabilities. Job Duties and Responsibilities Conducts in-depth legal and business research using a wide range of print and electronic resources to support attorneys, paralegals, and staff across all firm offices. Applies expert knowledge of legal research platforms to deliver accurate, timely, and cost-effective research results tailored to the specific needs of the matter and client. Interprets research requests, determines appropriate tools or methodologies, and advises requestors on available resources to meet project requirements. Develops subject matter expertise in one or more areas of legal research and contributes to the development of best practices for those areas. Designs and delivers high-quality research training and education programs for attorneys and staff, both in-person and virtually. Accurately records and reports research activity using InTapp and Quest to meet internal deadlines and support cost recovery efforts by the department. Provides orientation to the firm's research services, resources, and policies for new attorneys. Manages local office print collection changes in coordination with the Research Services Manager, including weeding, shifting, consolidations, and other physical maintenance activities. Provides backup research support to other U.S. offices, including occasional coverage outside of regular business hours to ensure seamless service across time zones. Serves as a senior resource and escalation point for Research Services Specialists; provides mentorship and cross-office coverage support as needed. Stays current with developments in legal research tools, emerging technologies, and industry trends to continuously enhance service offerings. Oversees and supports complex document delivery, docket, and case retrieval requests using Quest and other tools, particularly when specialized expertise is required. Performs all other duties as assigned. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: M.L.S. or J.D. from accredited institution; equivalent experience considered. Experience: Minimum of 5 years of legal and business research experience in a law firm setting. Prior experience in a large law firm environment preferred. Additional preference given to candidates with experience conducting legal and business research in intellectual property, commercial litigation, business finance, or corporate securities. Exposure to multi-office or cross-jurisdictional research environments a plus. Skills: Proficiency with legal and business research platforms, including Westlaw, Lexis+, Bloomberg Law, Capital IQ, PACER/ECF, VitalLaw (CCH), Lex Machina, and Accurint. Strong attention to detail and accuracy when managing multiple, time-sensitive research requests. Effective verbal and written communication skills, with the ability to collaborate professionally across all levels of the firm. Demonstrated discretion, sound judgment, and commitment to maintaining confidentiality in all research-related work. Responsiveness, adaptability, and a service-oriented mindset in a fast-paced, deadline-driven environment. Proficiency in Microsoft Office applications and collaboration tools such as Teams. Ability to evaluate research requests and prioritize among them, as well as to identify the most appropriate tools and strategies. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to sit for prolonged periods, as the role involves extensive computer use and screen-based work. Intense eye usage and finger, hand, and wrist dexterity associated with prolonged computer use, including typing and using a mouse. Proficiently use computers, telecommunication devices, and other digital collaboration tools. Accurately read and interpret written documents, computer screens, and other visual displays to perform research and administrative tasks. Must have sufficient visual acuity to carry out these responsibilities effectively. Ability to hear and understand verbal communication, including conversations, instructions, phone and video calls, to facilitate effective collaboration and coordination with attorneys and team members. Maintain a team-focused and service-oriented mindset when interacting with attorneys, staff, and other stakeholders. Communicate effectively, both orally and in writing, to support professional interactions and collaboration. Demonstrate adaptability and resilience in a fast-paced and dynamic work environment, maintaining composure under pressure and responding effectively to change. Exercise sound judgment in prioritizing and completing research tasks independently, while balancing deadlines and managing fluctuating workloads. Ability to concentrate and think critically to complete work accurately and follow through on assignments. Ability to interact professionally with attorneys, staff, and other stakeholders, maintaining positive and productive working relationships. Ability to lift and carry materials weighing up to 10 pounds, such as books, files, or small office equipment. Ability to provide research support outside of standard business hours, including evenings, weekends, or holidays, as needed, to meet attorney or client deadlines. Must work in office as required. Working Conditions: You will be required to work in the office a minimum of 2 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Atlanta, Austin, Dallas, Denver, Houston, Miami, Pittsburgh, Richmond: $81,000 - $93,000 Philadelphia, Chicago: $86,000 - $102,000 Washington, DC, Tysons, Princeton: $92,000 - $108,000 Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary Under general supervision and by established policies and procedures, the individual in this role will act as both a senior paralegal and a matter manager , supporting a team of partners and other lawyers in the capital markets practice area. This is a unique opportunity for a seasoned paralegal who also has matter management/coordination and project management experience. This position combines capital markets paralegal expertise with matter management and project coordination responsibilities, supporting complex securities transactions and facilitating smooth matter management across teams. The ideal candidate brings a strong understanding of public and private offerings, SEC filings, and legal documentation, along with the organizational and communication skills to oversee timelines, coordinate deliverables on multiple matters at the same time, maintain consistency across legal processes, and effectively communicate with a team of busy lawyers. This is a key role within a collaborative, fast-paced environment that values precision, professionalism, and proactive support. The ideal candidate must be familiar with and observe the firm's established policies and guidelines. They must maintain positive contact with attorneys (both the firm's and outside counsel), support staff, clients, judicial personnel, and vendors. Additionally, the role observes confidentiality of client and firm matters. The position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed. Job Duties and Responsibilities Capital Markets Paralegal Responsibilities Assist attorneys with public and private capital market offerings, including IPOs, follow-on offerings, private placements, and debt issuances. Draft and manage offering documents, subscription agreements, indentures, and closing checklists. Manage closing logistics by tracking signatures, coordinating deliverables, and preparing closing binders. Consult with clients, underwriters, transfer agents, auditors, and other parties to facilitate smooth deal execution. Prepare and file various SEC documents, as are standard with capital market deals for clients Research and file Blue Sky and state securities law reports. Manage due diligence processes and organize virtual data rooms. Review and summarize offering documents, governance materials, financial statements, and disclosure schedules. Conduct securities law and capital markets research using EDGAR, LexisNexis, and other databases. Support ongoing public company compliance and reporting obligations. Draft board resolutions, stockholder consents, officer certificates, and related corporate governance documents. Maintain and update minute books and corporate records for public issuers. Function as a liaison between attorneys, clients, and external service providers. Provide guidance and training to junior paralegals and legal staff. Coordinate workflows to ensure deadlines are met in fast-paced capital markets transactions. Matter & Project Management Responsibilities Support client and matter intake processes, including conflict checks and engagement letter coordination. Open, set up, and manage capital markets matters in the firm's timekeeping and document management systems, ensuring correct coding and organization. Track and report on matter progress, deadlines, and deliverables from initiation through closing, keeping attorneys, clients, and stakeholders informed. Organize matter files, including transaction documents, closing binders, and adherence to archiving and retention policies. Coordinate with billing, docketing, records, IT, and other internal teams to ensure data accuracy and compliance. Provide administrative support to attorneys, including scheduling, correspondence, and deadline management. Prepare and deliver status reports and project updates, including budget tracking and variance reporting where applicable. Aid in defining project scope, timelines, roles, and responsibilities using project plans and checklists. Collaborate across teams to manage communications, expectations, and resource allocation effectively. Participate in after-action reviews to support continuous improvement in client service and project delivery. Help with onboarding and training staff on matter management processes and tools. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Undergraduate degree and paralegal certificate needed; will consider candidate with comparable relevant experience in lieu of a paralegal certificate. Training in and/or concrete experience with aspects of legal project management, a plus. Experience: Paralegal with at least 7 years of experience, ideally with a background in corporate transactions, securities, and capital markets. Law firm experience preferred. Skills: Strong knowledge of capital markets transactions, including securities offerings. SEC filings, and compliance. Detail-oriented with excellent organizational skills and the ability to prioritize and meet deadlines independently. Effective and polished communicator with experience working alongside attorneys, clients, and regulators. Proficient in legal research, document management, and EDGAR filing systems. Maintains confidentiality and adapts well in fast-paced environments. Familiarity with corporate governance, due diligence, and securities regulations. Other Supervisory Responsibilities: None. Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Manage multiple tasks and meet deadlines in a fast-paced environment with strong prioritization and problem-solving skills. Analyze complex situations, identify key variables, and choose the most effective course of action. Propose creative solutions and strategies to improve processes or resolve challenges. Adapt to shifting priorities and changing work conditions, maintaining composure and resilience under pressure. Make independent decisions and exercise discretion in evolving situations. Communicate effectively, both verbally and in writing, with individuals at all organizational levels. Maintain a customer-focused mindset, delivering high-quality service and solutions to internal and external stakeholders. Build collaborative relationships and engage in constructive dialogue. Proficient in technology, including relevant software applications and telecommunication tools. Available to travel for meetings and training as needed and work extended hours, including evenings, weekends, and holidays, to meet project deadlines. Working Conditions: Works in a typical office setting. Often called upon to work overtime (generally after hours during the work week but occasionally on weekends). Willingness and ability to occasionally travel to off-site locations. Note: currently working a hybrid schedule with the expectation to be in the office 3 days per week or more as requested by the attorneys. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $43.59 to $61.54, with an estimated annual compensation range of $85,000 to $120,000, based on expected hours. Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
10/10/2025
Full time
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary Under general supervision and by established policies and procedures, the individual in this role will act as both a senior paralegal and a matter manager , supporting a team of partners and other lawyers in the capital markets practice area. This is a unique opportunity for a seasoned paralegal who also has matter management/coordination and project management experience. This position combines capital markets paralegal expertise with matter management and project coordination responsibilities, supporting complex securities transactions and facilitating smooth matter management across teams. The ideal candidate brings a strong understanding of public and private offerings, SEC filings, and legal documentation, along with the organizational and communication skills to oversee timelines, coordinate deliverables on multiple matters at the same time, maintain consistency across legal processes, and effectively communicate with a team of busy lawyers. This is a key role within a collaborative, fast-paced environment that values precision, professionalism, and proactive support. The ideal candidate must be familiar with and observe the firm's established policies and guidelines. They must maintain positive contact with attorneys (both the firm's and outside counsel), support staff, clients, judicial personnel, and vendors. Additionally, the role observes confidentiality of client and firm matters. The position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed. Job Duties and Responsibilities Capital Markets Paralegal Responsibilities Assist attorneys with public and private capital market offerings, including IPOs, follow-on offerings, private placements, and debt issuances. Draft and manage offering documents, subscription agreements, indentures, and closing checklists. Manage closing logistics by tracking signatures, coordinating deliverables, and preparing closing binders. Consult with clients, underwriters, transfer agents, auditors, and other parties to facilitate smooth deal execution. Prepare and file various SEC documents, as are standard with capital market deals for clients Research and file Blue Sky and state securities law reports. Manage due diligence processes and organize virtual data rooms. Review and summarize offering documents, governance materials, financial statements, and disclosure schedules. Conduct securities law and capital markets research using EDGAR, LexisNexis, and other databases. Support ongoing public company compliance and reporting obligations. Draft board resolutions, stockholder consents, officer certificates, and related corporate governance documents. Maintain and update minute books and corporate records for public issuers. Function as a liaison between attorneys, clients, and external service providers. Provide guidance and training to junior paralegals and legal staff. Coordinate workflows to ensure deadlines are met in fast-paced capital markets transactions. Matter & Project Management Responsibilities Support client and matter intake processes, including conflict checks and engagement letter coordination. Open, set up, and manage capital markets matters in the firm's timekeeping and document management systems, ensuring correct coding and organization. Track and report on matter progress, deadlines, and deliverables from initiation through closing, keeping attorneys, clients, and stakeholders informed. Organize matter files, including transaction documents, closing binders, and adherence to archiving and retention policies. Coordinate with billing, docketing, records, IT, and other internal teams to ensure data accuracy and compliance. Provide administrative support to attorneys, including scheduling, correspondence, and deadline management. Prepare and deliver status reports and project updates, including budget tracking and variance reporting where applicable. Aid in defining project scope, timelines, roles, and responsibilities using project plans and checklists. Collaborate across teams to manage communications, expectations, and resource allocation effectively. Participate in after-action reviews to support continuous improvement in client service and project delivery. Help with onboarding and training staff on matter management processes and tools. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Undergraduate degree and paralegal certificate needed; will consider candidate with comparable relevant experience in lieu of a paralegal certificate. Training in and/or concrete experience with aspects of legal project management, a plus. Experience: Paralegal with at least 7 years of experience, ideally with a background in corporate transactions, securities, and capital markets. Law firm experience preferred. Skills: Strong knowledge of capital markets transactions, including securities offerings. SEC filings, and compliance. Detail-oriented with excellent organizational skills and the ability to prioritize and meet deadlines independently. Effective and polished communicator with experience working alongside attorneys, clients, and regulators. Proficient in legal research, document management, and EDGAR filing systems. Maintains confidentiality and adapts well in fast-paced environments. Familiarity with corporate governance, due diligence, and securities regulations. Other Supervisory Responsibilities: None. Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Manage multiple tasks and meet deadlines in a fast-paced environment with strong prioritization and problem-solving skills. Analyze complex situations, identify key variables, and choose the most effective course of action. Propose creative solutions and strategies to improve processes or resolve challenges. Adapt to shifting priorities and changing work conditions, maintaining composure and resilience under pressure. Make independent decisions and exercise discretion in evolving situations. Communicate effectively, both verbally and in writing, with individuals at all organizational levels. Maintain a customer-focused mindset, delivering high-quality service and solutions to internal and external stakeholders. Build collaborative relationships and engage in constructive dialogue. Proficient in technology, including relevant software applications and telecommunication tools. Available to travel for meetings and training as needed and work extended hours, including evenings, weekends, and holidays, to meet project deadlines. Working Conditions: Works in a typical office setting. Often called upon to work overtime (generally after hours during the work week but occasionally on weekends). Willingness and ability to occasionally travel to off-site locations. Note: currently working a hybrid schedule with the expectation to be in the office 3 days per week or more as requested by the attorneys. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $43.59 to $61.54, with an estimated annual compensation range of $85,000 to $120,000, based on expected hours. Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary As a key member of Reed Smith's Media Relations team, the Media Relations Coordinator will focus on supporting the firm's Transaction Practices. This role is responsible for helping to create, develop, plan, and execute communications strategies that raise the visibility of Reed Smith's transactional lawyers, practice areas, and client successes. The Coordinator will leverage AI-driven tools and analytics to optimize outreach efforts and will report directly to the Senior Manager, Media Relations for Transactions. Job Duties and Responsibilities Assist in the development and implementation of comprehensive media relations strategies for the firm's Transaction Practices, utilizing AI-driven tools and analytics to maximize impact. Secure placements in targeted media outlets-legal, business, policy, and technology-at the international, national, and regional levels, in line with strategic objectives and proactive opportunities. Monitor media coverage and industry trends to identify opportunities for increased visibility and thought leadership. Develop and maintain strong relationships with key journalists and editors at relevant publications. Cultivate effective working relationships with partners and attorneys in the Transaction Practices, earning their trust and collaborating on proactive media opportunities. Prepare partners for media interviews, including drafting briefing materials and providing substantive feedback following interviews. Participate in meetings with key reporters and support partners during media interactions. Draft and edit a variety of communication materials, including press releases, media pitches, pre-briefing documents, and talking points. Develop and deliver high-visibility competitive analysis reports to inform media strategy and positioning. Work closely with Business Development and Brand/Editorial Content teams to identify and promote newsworthy client work, industry trends, and firm achievements. Support internal and crisis communications strategies as needed, ensuring alignment with overall firm messaging. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's degree, preferably in journalism or a related field. Experience: Minimum of 2-4 years of experience in public relations and/or media relations, preferably within a law firm or at an agency serving legal, financial, and/or professional services clients Strong background in litigation communications, PR campaigns, media outreach, and thought leadership promotion preferred. Skills: Superior project management and communication skills, established media contacts, the ability to operate effectively in a high-pressure, client-service environment, and familiarity with social media platforms and PR-related technologies. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to use independent judgment and discretion and adapt to changing work situations. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to hear and understand verbal communication for effective collaboration. Willingness and ability to travel for meetings and training as needed. Ability to work long days as required. Required to work in office a minimum of 3 days per week. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role varies by location as follows, with estimated annual compensation based on expected hours: Dallas/Houston - $73,000 ($35.10/hr) - $81,000 ($38.94/hr) Chicago/Philadelphia - $78,000 ($37.50/hr) - $87,000 ($41.83/hr) Washington, DC - $83,000 ($39.90/hr) - $92,500 ($44.47/hr) New York - $86,000 ($47.25/hr) - $96,000 ($52.75/hr) Los Angeles - $91,000 ($43.75/hr) - $101,000 ($48.56/hr) Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
10/10/2025
Full time
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary As a key member of Reed Smith's Media Relations team, the Media Relations Coordinator will focus on supporting the firm's Transaction Practices. This role is responsible for helping to create, develop, plan, and execute communications strategies that raise the visibility of Reed Smith's transactional lawyers, practice areas, and client successes. The Coordinator will leverage AI-driven tools and analytics to optimize outreach efforts and will report directly to the Senior Manager, Media Relations for Transactions. Job Duties and Responsibilities Assist in the development and implementation of comprehensive media relations strategies for the firm's Transaction Practices, utilizing AI-driven tools and analytics to maximize impact. Secure placements in targeted media outlets-legal, business, policy, and technology-at the international, national, and regional levels, in line with strategic objectives and proactive opportunities. Monitor media coverage and industry trends to identify opportunities for increased visibility and thought leadership. Develop and maintain strong relationships with key journalists and editors at relevant publications. Cultivate effective working relationships with partners and attorneys in the Transaction Practices, earning their trust and collaborating on proactive media opportunities. Prepare partners for media interviews, including drafting briefing materials and providing substantive feedback following interviews. Participate in meetings with key reporters and support partners during media interactions. Draft and edit a variety of communication materials, including press releases, media pitches, pre-briefing documents, and talking points. Develop and deliver high-visibility competitive analysis reports to inform media strategy and positioning. Work closely with Business Development and Brand/Editorial Content teams to identify and promote newsworthy client work, industry trends, and firm achievements. Support internal and crisis communications strategies as needed, ensuring alignment with overall firm messaging. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's degree, preferably in journalism or a related field. Experience: Minimum of 2-4 years of experience in public relations and/or media relations, preferably within a law firm or at an agency serving legal, financial, and/or professional services clients Strong background in litigation communications, PR campaigns, media outreach, and thought leadership promotion preferred. Skills: Superior project management and communication skills, established media contacts, the ability to operate effectively in a high-pressure, client-service environment, and familiarity with social media platforms and PR-related technologies. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to use independent judgment and discretion and adapt to changing work situations. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to hear and understand verbal communication for effective collaboration. Willingness and ability to travel for meetings and training as needed. Ability to work long days as required. Required to work in office a minimum of 3 days per week. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role varies by location as follows, with estimated annual compensation based on expected hours: Dallas/Houston - $73,000 ($35.10/hr) - $81,000 ($38.94/hr) Chicago/Philadelphia - $78,000 ($37.50/hr) - $87,000 ($41.83/hr) Washington, DC - $83,000 ($39.90/hr) - $92,500 ($44.47/hr) New York - $86,000 ($47.25/hr) - $96,000 ($52.75/hr) Los Angeles - $91,000 ($43.75/hr) - $101,000 ($48.56/hr) Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The Senior Public Relations Manager - Media Relations, Litigation works closely with the Global Director of Marketing & Communications to develop and implement a strategic media and public relations plan for the firm's global Litigation and Trial practices. Based in the U.S. but with an international remit, the role is strategically focused yet hands-on, supporting firm leadership on messaging, reputation management, and media outreach. The role will oversee media relations for key practice and industry groups and may expand to include team management responsibilities in the future. This role aligns with Reed Smith's strategic positioning as a litigation powerhouse. The firm emphasizes its commitment to delivering practical litigation solutions and exceptional client service across global markets. Job Duties and Responsibilities Under the supervision of the Global Director of Marketing & Communications, lead and implement the firm's U.S. and global PR strategies and media relations activities for Litigation and Trial practices, including press releases, media outreach, award submissions, and campaigns. Advise practice group leadership on communications strategy, messaging and media outreach for key initiatives and high-profile matters. Collaborate with litigation partners, practice chairs, regional leads and business development colleagues to source newsworthy matters and media opportunities to enhance visibility in key global markets. Cultivate and maintain media relationships with top-tier legal, business, and industry reporters; manage external PR agencies to deliver consistent results, including proactive media placements and high-impact profiling. Support brand and reputation growth through strategic media placements and by aligning with firm-wide business development goals. Coordinate with the Social Media Manager to amplify media wins and firm visibility across digital platforms. Serve as the internal media relations point person for the Litigation and Trial practices and other designated practice groups. Implement streamlined PR processes to ensure communications are timely, coordinated and aligned with corporate and regional strategies. Develop performance metrics to measure and report on PR outcomes annually and year-over-year. Execute specific media relations projects and crisis communications strategies as directed by the Global Director. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's degree, preferably in journalism or a related field. Experience: Minimum of 10 years of experience in public relations and/or media relations, preferably within a law firm. Strong background in litigation communications, PR campaigns, media outreach, and thought leadership promotion preferred. Skills: Superior project management and communication skills, established media contacts, the ability to operate effectively in a high-pressure, client-service environment, and familiarity with social media platforms and PR-related technologies. Other Supervisory Responsibilities: This role currently has no direct reports but may include team management responsibilities in the future. Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to use independent judgment and discretion and adapt to changing work situations. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to hear and understand verbal communication for effective collaboration. Ability to travel for meetings and training as needed. Must work in office as required. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Pittsburgh/Miami/Atlanta/Houston/Dallas: $130,000 - $150,000 Chicago/Philadelphia: $140,000 - $160,000 Princeton/Washington DC: $150,000 - $170,000 New York/Los Angeles: $155,000 - $175,000 Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
10/10/2025
Full time
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The Senior Public Relations Manager - Media Relations, Litigation works closely with the Global Director of Marketing & Communications to develop and implement a strategic media and public relations plan for the firm's global Litigation and Trial practices. Based in the U.S. but with an international remit, the role is strategically focused yet hands-on, supporting firm leadership on messaging, reputation management, and media outreach. The role will oversee media relations for key practice and industry groups and may expand to include team management responsibilities in the future. This role aligns with Reed Smith's strategic positioning as a litigation powerhouse. The firm emphasizes its commitment to delivering practical litigation solutions and exceptional client service across global markets. Job Duties and Responsibilities Under the supervision of the Global Director of Marketing & Communications, lead and implement the firm's U.S. and global PR strategies and media relations activities for Litigation and Trial practices, including press releases, media outreach, award submissions, and campaigns. Advise practice group leadership on communications strategy, messaging and media outreach for key initiatives and high-profile matters. Collaborate with litigation partners, practice chairs, regional leads and business development colleagues to source newsworthy matters and media opportunities to enhance visibility in key global markets. Cultivate and maintain media relationships with top-tier legal, business, and industry reporters; manage external PR agencies to deliver consistent results, including proactive media placements and high-impact profiling. Support brand and reputation growth through strategic media placements and by aligning with firm-wide business development goals. Coordinate with the Social Media Manager to amplify media wins and firm visibility across digital platforms. Serve as the internal media relations point person for the Litigation and Trial practices and other designated practice groups. Implement streamlined PR processes to ensure communications are timely, coordinated and aligned with corporate and regional strategies. Develop performance metrics to measure and report on PR outcomes annually and year-over-year. Execute specific media relations projects and crisis communications strategies as directed by the Global Director. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's degree, preferably in journalism or a related field. Experience: Minimum of 10 years of experience in public relations and/or media relations, preferably within a law firm. Strong background in litigation communications, PR campaigns, media outreach, and thought leadership promotion preferred. Skills: Superior project management and communication skills, established media contacts, the ability to operate effectively in a high-pressure, client-service environment, and familiarity with social media platforms and PR-related technologies. Other Supervisory Responsibilities: This role currently has no direct reports but may include team management responsibilities in the future. Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to use independent judgment and discretion and adapt to changing work situations. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to hear and understand verbal communication for effective collaboration. Ability to travel for meetings and training as needed. Must work in office as required. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Pittsburgh/Miami/Atlanta/Houston/Dallas: $130,000 - $150,000 Chicago/Philadelphia: $140,000 - $160,000 Princeton/Washington DC: $150,000 - $170,000 New York/Los Angeles: $155,000 - $175,000 Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary Under general supervision and according to established policies and procedures provides legal/broad support to the attorneys. Must be familiar with and observe established policies and guidelines. Must maintain positive contact with attorneys (both the company's and outside counsel), support staff, and vendors. Observes confidentiality of all matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed. Job Duties and Responsibilities Transactional Music Paralegal Our Entertainment & Media Industry Group is looking for a highly organized and detail-oriented Paralegal to join our Transactional Music Team. This role will focus on music industry clearance agreements and copyright-related matters, supplying critical support to attorneys handling high-profile transactions across the music industry. Key Responsibilities: Draft, review, and track producer agreements, side artist agreements, mixer agreements, work-for-hire agreements, and other clearance-related contracts. Manage the execution and organization of clearance agreements, ensuring compliance with industry standards and client requirements. Conduct U.S. Copyright Office (USCO) research as well as handle copyright registrations and recordations. Maintain contract databases and document management systems. Assist attorneys with due diligence reviews for music catalog acquisitions, licensing agreements, and financing transactions. Communicate with attorneys, clients, opposing counsel, and industry stakeholders to facilitate contract execution and clearance. Support broader transactional work, including royalty financings, music publishing deals, and music catalog acquisition agreements. Qualifications & Skills: 3+ years of directly relevant experience as a paralegal in music transactions, entertainment law, or a related field (law firm or in-house music company experience preferred). Strong understanding of music industry contracts, rights clearance, and copyright law. Ability to take direction and collaborate effectively with attorneys to ensure efficient handling of legal matters. Familiarity with USCO registration and recordation processes. Exceptional attention to detail and organizational skills. Ability to manage multiple projects simultaneously in a fast-paced environment. Strong written and verbal communication skills. Excellent judgement. Proficiency in Microsoft Office, document management systems, and legal research tools. Work alongside top-tier music attorneys on some of the most significant transactions in the industry. Gain firsthand experience in high-stakes music deals, licensing agreements, and complex copyright matters. Collaborate on strategic legal initiatives that shape the future of the music industry. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Undergraduate degree and paralegal certificate required; candidates with relevant paralegal experience may be considered in lieu of a paralegal certificate. Experience: 3+ years of paralegal experience in music transactions, entertainment law, or related fields, including in-house experience with a music company. Skills: Excellent verbal and written communication skills as well as the ability to collaborate with individuals at all organizational levels. Ability to organize and prioritize issues and workload. The ability to work on projects independently or with little supervision. Flexibility and ability to adapt to constantly changing priorities. Exercising independent judgment and initiative. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Manage multiple tasks and meet deadlines in a fast-paced environment with strong prioritization and critical thinking skills. Analyze complex situations, find key variables, and choose the most effective course of action. Propose creative solutions and strategies to improve processes or resolve challenges. Adapt to shifting priorities and changing work conditions, keeping composure and resilience under pressure. Make independent decisions and exercise discretion in evolving situations. Communicate effectively, both verbally and in writing, with individuals at all organizational levels. Maintain a customer-focused mindset, delivering high-quality service and solutions to internal and external stakeholders. Build collaborative relationships and engage in constructive dialogue. Proficient in technology, including relevant software applications and telecommunication tools. Available to travel for meetings and training as needed and work extended hours, including evenings, weekends, and holidays, to meet project deadlines. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Century City: 40.87 - $50.48 Benefits Package Overview: 401k Plan Medical Health Savings Account Virtual Health Dental Vision Accident Insurance Hospital Indemnity Critical Illness Insurance Life Insurance Short-Term Disability Long-Term Disability Flexible Spending Accounts Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt Staff) College Savings Plan Transportation Benefit Back-up Child Care College Coach Pet Insurance Paid Time Off (all full time staff, exempt and non-exempt. Does not include temporary full time work) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan. Consistent with its Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact, Reed Smith is firmly committed to the concept and practice of equal employment opportunity. At Reed Smith, applicants and employees are treated during their employment without regard to their race, ethnicity, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, familial status, disability status, veteran status, or any other characteristic protected by law. Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process Qualified candidates only. No search firms.
10/08/2025
Full time
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary Under general supervision and according to established policies and procedures provides legal/broad support to the attorneys. Must be familiar with and observe established policies and guidelines. Must maintain positive contact with attorneys (both the company's and outside counsel), support staff, and vendors. Observes confidentiality of all matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed. Job Duties and Responsibilities Transactional Music Paralegal Our Entertainment & Media Industry Group is looking for a highly organized and detail-oriented Paralegal to join our Transactional Music Team. This role will focus on music industry clearance agreements and copyright-related matters, supplying critical support to attorneys handling high-profile transactions across the music industry. Key Responsibilities: Draft, review, and track producer agreements, side artist agreements, mixer agreements, work-for-hire agreements, and other clearance-related contracts. Manage the execution and organization of clearance agreements, ensuring compliance with industry standards and client requirements. Conduct U.S. Copyright Office (USCO) research as well as handle copyright registrations and recordations. Maintain contract databases and document management systems. Assist attorneys with due diligence reviews for music catalog acquisitions, licensing agreements, and financing transactions. Communicate with attorneys, clients, opposing counsel, and industry stakeholders to facilitate contract execution and clearance. Support broader transactional work, including royalty financings, music publishing deals, and music catalog acquisition agreements. Qualifications & Skills: 3+ years of directly relevant experience as a paralegal in music transactions, entertainment law, or a related field (law firm or in-house music company experience preferred). Strong understanding of music industry contracts, rights clearance, and copyright law. Ability to take direction and collaborate effectively with attorneys to ensure efficient handling of legal matters. Familiarity with USCO registration and recordation processes. Exceptional attention to detail and organizational skills. Ability to manage multiple projects simultaneously in a fast-paced environment. Strong written and verbal communication skills. Excellent judgement. Proficiency in Microsoft Office, document management systems, and legal research tools. Work alongside top-tier music attorneys on some of the most significant transactions in the industry. Gain firsthand experience in high-stakes music deals, licensing agreements, and complex copyright matters. Collaborate on strategic legal initiatives that shape the future of the music industry. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Undergraduate degree and paralegal certificate required; candidates with relevant paralegal experience may be considered in lieu of a paralegal certificate. Experience: 3+ years of paralegal experience in music transactions, entertainment law, or related fields, including in-house experience with a music company. Skills: Excellent verbal and written communication skills as well as the ability to collaborate with individuals at all organizational levels. Ability to organize and prioritize issues and workload. The ability to work on projects independently or with little supervision. Flexibility and ability to adapt to constantly changing priorities. Exercising independent judgment and initiative. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Manage multiple tasks and meet deadlines in a fast-paced environment with strong prioritization and critical thinking skills. Analyze complex situations, find key variables, and choose the most effective course of action. Propose creative solutions and strategies to improve processes or resolve challenges. Adapt to shifting priorities and changing work conditions, keeping composure and resilience under pressure. Make independent decisions and exercise discretion in evolving situations. Communicate effectively, both verbally and in writing, with individuals at all organizational levels. Maintain a customer-focused mindset, delivering high-quality service and solutions to internal and external stakeholders. Build collaborative relationships and engage in constructive dialogue. Proficient in technology, including relevant software applications and telecommunication tools. Available to travel for meetings and training as needed and work extended hours, including evenings, weekends, and holidays, to meet project deadlines. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Century City: 40.87 - $50.48 Benefits Package Overview: 401k Plan Medical Health Savings Account Virtual Health Dental Vision Accident Insurance Hospital Indemnity Critical Illness Insurance Life Insurance Short-Term Disability Long-Term Disability Flexible Spending Accounts Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt Staff) College Savings Plan Transportation Benefit Back-up Child Care College Coach Pet Insurance Paid Time Off (all full time staff, exempt and non-exempt. Does not include temporary full time work) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan. Consistent with its Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact, Reed Smith is firmly committed to the concept and practice of equal employment opportunity. At Reed Smith, applicants and employees are treated during their employment without regard to their race, ethnicity, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, familial status, disability status, veteran status, or any other characteristic protected by law. Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process Qualified candidates only. No search firms.
