Reed Smith LLP
Position summary The IT Security Compliance Administrator supports the firm's client security audit process. Responsibilities include: Leading and standardizing the client audit initiative Responding to and collecting evidence for client RFIs, RFPs, and RAQs Conducting both remote and on-site audits Continuously improving audit and compliance processes Collaborating with internal IT and non-IT management to understand secure environments Accurately responding to client security inquiries Interfacing with clients, their security teams, and attorneys throughout the audit process As a key member of the IT Security Compliance team, this role also leads initiatives including: ISO 27001 compliance Penetration testing Incident response Vendor risk assessments Policy management Vulnerability management Other compliance-related projects Job duties and responsibilities Serve as an Information Security Consultant to all departments Provide guidance on confidentiality, integrity, and availability of data Assist IT functions in identifying, implementing, and maintaining policies and procedures Respond to client RFPs, RFIs, RAQs, and security audits regarding compliance with client security policies Provide periodic reports and metrics using various tools Monitor compliance with information security policies and refer issues as needed Collaborate with IT teams to understand systems such as: Intrusion detection Application security Authentication systems Identity management Access control Lead efforts for: Risk and vulnerability management Penetration testing Ongoing security monitoring Monitor policy compliance activities within IT Participate in development and implementation of compliance monitoring for client and business relationships Maintain knowledge of data privacy laws (e.g., GDPR, CCPA) and accreditation standards Manage and perform information security incident response processes Assess security risks and develop mitigation plans Understand administrative, technical, and physical control mechanisms Develop and maintain relationships with end users and stakeholders Provide security guidance across all levels of the organization Serve on special teams and project initiatives, including: Research Testing Rollouts Upgrades Installations Acquisitions/mergers Perform other duties as assigned Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's degree in computer science, Information Security, Business, or Engineering required Equivalent work experience considered CISA and/or CISSP certification preferred Experience: Minimum of three to five years of experience in information systems, including project management Extensive understanding of hardware and software architectures Proven experience developing security policies and procedures Experience implementing internal audit programs and participating in IT audits Background applying advanced IT security concepts Experience coordinating information security audits and related projects Legal or professional services industry experience preferred Skills: Strong written and verbal communication skills Ability to communicate effectively with technical and non-technical audiences Proficiency in conducting audits and analyzing evidence Ability to interpret and apply regulatory and compliance requirements Ability to develop and implement security policies and best practices Strong analytical skills to interpret and present security metrics and data Proficiency in managing information systems and security tools Strong prioritization and time management skills High level of professionalism, discretion, and sound judgment Proficiency in Microsoft Office Suite and compliance tracking tools Ability to work independently or as part of a team in a remote or hybrid environment Other Supervisory responsibilities: None Equipment to be used: Personal computer Telephone, calculator, copier, scanner, and other standard office equipment Essential job functions: Ability to sit or stand for extended periods and perform tasks requiring prolonged computer use Ability to use computers and digital collaboration tools Ability to communicate effectively Ability to analyze complex information while managing multiple priorities Ability to safeguard confidential and sensitive information Ability to carry and monitor a 24/7 pager or similar device and respond to critical incidents Ability to work extended or non-standard hours as needed Working conditions: Works remotely May be required to work beyond normal daily schedule Potential for occasional in-office work The position is remote; however: Must reside within 1-2 hours of commuting distance from the Pittsburgh office May require in-office presence for emergencies or special circumstances Flexibility to work beyond standard hours may be required Pay ranges This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including location and experience. Pittsburgh: $81,000 - $91,000 Employee benefits overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
Position summary The IT Security Compliance Administrator supports the firm's client security audit process. Responsibilities include: Leading and standardizing the client audit initiative Responding to and collecting evidence for client RFIs, RFPs, and RAQs Conducting both remote and on-site audits Continuously improving audit and compliance processes Collaborating with internal IT and non-IT management to understand secure environments Accurately responding to client security inquiries Interfacing with clients, their security teams, and attorneys throughout the audit process As a key member of the IT Security Compliance team, this role also leads initiatives including: ISO 27001 compliance Penetration testing Incident response Vendor risk assessments Policy management Vulnerability management Other compliance-related projects Job duties and responsibilities Serve as an Information Security Consultant to all departments Provide guidance on confidentiality, integrity, and availability of data Assist IT functions in identifying, implementing, and maintaining policies and procedures Respond to client RFPs, RFIs, RAQs, and security audits regarding compliance with client security policies Provide periodic reports and metrics using various tools Monitor compliance with information security policies and refer issues as needed Collaborate with IT teams to understand systems such as: Intrusion detection Application security Authentication systems Identity management Access control Lead efforts for: Risk and vulnerability management Penetration testing Ongoing security monitoring Monitor policy compliance activities within IT Participate in development and implementation of compliance monitoring for client and business relationships Maintain knowledge of data privacy laws (e.g., GDPR, CCPA) and accreditation standards Manage and perform information security incident response processes Assess security risks and develop mitigation plans Understand administrative, technical, and physical control mechanisms Develop and maintain relationships with end users and stakeholders Provide security guidance across all levels of the organization Serve on special teams and project initiatives, including: Research Testing Rollouts Upgrades Installations Acquisitions/mergers Perform other duties as assigned Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor's degree in computer science, Information Security, Business, or Engineering required Equivalent work experience considered CISA and/or CISSP certification preferred Experience: Minimum of three to five years of experience in information systems, including project management Extensive understanding of hardware and software architectures Proven experience developing security policies and procedures Experience implementing internal audit programs and participating in IT audits Background applying advanced IT security concepts Experience coordinating information security audits and related projects Legal or professional services industry experience preferred Skills: Strong written and verbal communication skills Ability to communicate effectively with technical and non-technical audiences Proficiency in conducting audits and analyzing evidence Ability to interpret and apply regulatory and compliance requirements Ability to develop and implement security policies and best practices Strong analytical skills to interpret and present security metrics and data Proficiency in managing information systems and security tools Strong prioritization and time management skills High level of professionalism, discretion, and sound judgment Proficiency in Microsoft Office Suite and compliance tracking tools Ability to work independently or as part of a team in a remote or hybrid environment Other Supervisory responsibilities: None Equipment to be used: Personal computer Telephone, calculator, copier, scanner, and other standard office equipment Essential job functions: Ability to sit or stand for extended periods and perform tasks requiring prolonged computer use Ability to use computers and digital collaboration tools Ability to communicate effectively Ability to analyze complex information while managing multiple priorities Ability to safeguard confidential and sensitive information Ability to carry and monitor a 24/7 pager or similar device and respond to critical incidents Ability to work extended or non-standard hours as needed Working conditions: Works remotely May be required to work beyond normal daily schedule Potential for occasional in-office work The position is remote; however: Must reside within 1-2 hours of commuting distance from the Pittsburgh office May require in-office presence for emergencies or special circumstances Flexibility to work beyond standard hours may be required Pay ranges This represents the presently-anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including location and experience. Pittsburgh: $81,000 - $91,000 Employee benefits overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
Reed Smith LLP
Position summary This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Job duties and responsibilities Specialized legal support leading to exceptional client service Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront Track all follow-up requests (meetings, materials, deliverables) Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the Firm Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events, and interactions Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents Process Matter Opening Forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened Contribute to success of the attorney's financial and client growth goals Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping up to date as contact information changes Work in conjunction with the Firm's Business Center to ensure prompt processing of all expenses Process timesheets daily, drafting entries and following up as appropriate Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends, as needed Additional duties as assigned Corporate tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); retrieve documents from files as needed Maintain Client Minute Books Litigation tasks as required E-filings: Federal, state, and appellate court filings. Scheduling remote court appearances Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education Two years of college or equivalent experience required College degree or equivalent experience is preferred Experience Five plus years of experience in a high-level administrative support position Experience in a law firm or other professional services firm preferred Skills Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and the responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills, including the calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision Project management skills/training, a plus Other Supervisory responsibilities None Equipment to be used Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities Ability to communicate effectively Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements Ability to work extended hours as required to meet project, client, or business needs Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week Working conditions Works in a typical office setting and/or remotely. You will be required to work in the office a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay ranges This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience. This is a non-exempt position. The hourly wage range for this role is $41.03 to $53.85, with an estimated annual compensation range of $80,000 to $105,000, based on expected hours. Employee benefits overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan. Equal opportunity statement Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
Position summary This executive assistant role is responsible for providing high-level, executive, and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Job duties and responsibilities Specialized legal support leading to exceptional client service Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (Zoom links, locations, contact information), often across time zones and multiple busy calendars Liaise with internal and external clients and support services (e.g., IT, Travel, and Office Services, as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events, and travel Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront Track all follow-up requests (meetings, materials, deliverables) Approach all client interactions, either in writing, by telephone, or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team, and the Firm Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events, and interactions Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents Process Matter Opening Forms promptly, ensuring timely follow-up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened Contribute to success of the attorney's financial and client growth goals Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response Maintain Outlook contact lists, promptly adding new contacts upon introduction to the attorney and keeping up to date as contact information changes Work in conjunction with the Firm's Business Center to ensure prompt processing of all expenses Process timesheets daily, drafting entries and following up as appropriate Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providing support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends, as needed Additional duties as assigned Corporate tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); file formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); retrieve documents from files as needed Maintain Client Minute Books Litigation tasks as required E-filings: Federal, state, and appellate court filings. Scheduling remote court appearances Schedule messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel, and other types of errands Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education Two years of college or equivalent experience required College degree or equivalent experience is preferred Experience Five plus years of experience in a high-level administrative support position Experience in a law firm or other professional services firm preferred Skills Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and the responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills, including the calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations Good decision-maker, strategic thinker, and proven ability to manage time, people, and resources in order to meet deadlines Demonstrated ability to take initiative, manage projects, and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Ability to deal with stress associated with a fast-paced work environment, including handling the demands of multiple tasks on a daily basis Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision Project management skills/training, a plus Other Supervisory responsibilities None Equipment to be used Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential job functions Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities Ability to communicate effectively Ability to maintain attention to detail while analyzing complex information, managing multiple priorities, and applying sound judgment to decisions Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements Ability to work extended hours as required to meet project, client, or business needs Ability to work a minimum of 4 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week Working conditions Works in a typical office setting and/or remotely. You will be required to work in the office a minimum of 4 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay ranges This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience. This is a non-exempt position. The hourly wage range for this role is $41.03 to $53.85, with an estimated annual compensation range of $80,000 to $105,000, based on expected hours. Employee benefits overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan. Equal opportunity statement Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
