Title: Administrative Coordinator Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
09/05/2025
Full time
Title: Administrative Coordinator Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Ordering office supplies as needed to support business operations. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
09/05/2025
Full time
Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Ordering office supplies as needed to support business operations. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
Title: Business Development Representative Classification: Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary: The Business Development Representative will utilize their construction industry experience and knowledge of OSHA and DOT regulations to meet the needs of existing and prospective customers. This role focuses on building customer relationships and expanding accounts within a designated territory, targeting government, commercial, industrial, and educational sectors that require traffic control, safety, and related equipment and services. This role is ideal for a proactive individual with a strategic mindset and a passion for driving revenue growth in the construction industry. Essential Functions: Conduct outreach via phone, email, and site visits to promote and sell products and services. Develop and deliver presentations to small groups using established marketing materials. Highlight product features, provide pricing quotes, and prepare sales orders and reports. Build a network of referrals to create new revenue opportunities. Collaborate with the Operations team to ensure exceptional customer service. Generate new customer accounts and follow up on open quotes. Manage a call schedule to efficiently cover the assigned territory. Utilize CRM software to enhance operational efficiency and maintain accurate records. Consult with customers on equipment valuation and sales estimates. Provide sales forecasts to management and vendors. Source new sales opportunities through inbound and outbound efforts. Close sales and meet quarterly quotas. Research accounts and identify key decision-makers. Willingness to travel up to 50% of the time. Knowledge and Skills Required: Strong knowledge of DOT regulations and OSHA compliance. Excellent written and verbal communication skills. Organized, initiative-taking, and able to work independently and collaboratively. Proficient in Microsoft Office Suite and CRM systems (preferred). Ability to thrive in a demanding environment with strong attention to detail. Proven record in sales with experience exceeding quotas. Strong phone presence and experience making numerous calls daily. Excellent time management and multitasking abilities. Education: Bachelor's Degree preferred with 3-5 years of experience in large territories. High school diploma required with 5-7 years of experience. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
09/04/2025
Full time
Title: Business Development Representative Classification: Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary: The Business Development Representative will utilize their construction industry experience and knowledge of OSHA and DOT regulations to meet the needs of existing and prospective customers. This role focuses on building customer relationships and expanding accounts within a designated territory, targeting government, commercial, industrial, and educational sectors that require traffic control, safety, and related equipment and services. This role is ideal for a proactive individual with a strategic mindset and a passion for driving revenue growth in the construction industry. Essential Functions: Conduct outreach via phone, email, and site visits to promote and sell products and services. Develop and deliver presentations to small groups using established marketing materials. Highlight product features, provide pricing quotes, and prepare sales orders and reports. Build a network of referrals to create new revenue opportunities. Collaborate with the Operations team to ensure exceptional customer service. Generate new customer accounts and follow up on open quotes. Manage a call schedule to efficiently cover the assigned territory. Utilize CRM software to enhance operational efficiency and maintain accurate records. Consult with customers on equipment valuation and sales estimates. Provide sales forecasts to management and vendors. Source new sales opportunities through inbound and outbound efforts. Close sales and meet quarterly quotas. Research accounts and identify key decision-makers. Willingness to travel up to 50% of the time. Knowledge and Skills Required: Strong knowledge of DOT regulations and OSHA compliance. Excellent written and verbal communication skills. Organized, initiative-taking, and able to work independently and collaboratively. Proficient in Microsoft Office Suite and CRM systems (preferred). Ability to thrive in a demanding environment with strong attention to detail. Proven record in sales with experience exceeding quotas. Strong phone presence and experience making numerous calls daily. Excellent time management and multitasking abilities. Education: Bachelor's Degree preferred with 3-5 years of experience in large territories. High school diploma required with 5-7 years of experience. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
Title: Business Development Representative Classification: Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary: The Business Development Representative will utilize their construction industry experience and knowledge of OSHA and DOT regulations to meet the needs of existing and prospective customers. This role focuses on building customer relationships and expanding accounts within a designated territory, targeting government, commercial, industrial, and educational sectors that require traffic control, safety, and related equipment and services. This role is ideal for a proactive individual with a strategic mindset and a passion for driving revenue growth in the construction industry. Essential Functions: Conduct outreach via phone, email, and site visits to promote and sell products and services. Develop and deliver presentations to small groups using established marketing materials. Highlight product features, provide pricing quotes, and prepare sales orders and reports. Build a network of referrals to create new revenue opportunities. Collaborate with the Operations team to ensure exceptional customer service. Generate new customer accounts and follow up on open quotes. Manage a call schedule to efficiently cover the assigned territory. Utilize CRM software to enhance operational efficiency and maintain accurate records. Consult with customers on equipment valuation and sales estimates. Provide sales forecasts to management and vendors. Source new sales opportunities through inbound and outbound efforts. Close sales and meet quarterly quotas. Research accounts and identify key decision-makers. Willingness to travel up to 50% of the time. Knowledge and Skills Required: Strong knowledge of DOT regulations and OSHA compliance. Excellent written and verbal communication skills. Organized, initiative-taking, and able to work independently and collaboratively. Proficient in Microsoft Office Suite and CRM systems (preferred). Ability to thrive in a demanding environment with strong attention to detail. Proven record in sales with experience exceeding quotas. Strong phone presence and experience making numerous calls daily. Excellent time management and multitasking abilities. Education: Bachelor's Degree preferred with 3-5 years of experience in large territories. High school diploma required with 5-7 years of experience. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
09/04/2025
Full time
Title: Business Development Representative Classification: Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary: The Business Development Representative will utilize their construction industry experience and knowledge of OSHA and DOT regulations to meet the needs of existing and prospective customers. This role focuses on building customer relationships and expanding accounts within a designated territory, targeting government, commercial, industrial, and educational sectors that require traffic control, safety, and related equipment and services. This role is ideal for a proactive individual with a strategic mindset and a passion for driving revenue growth in the construction industry. Essential Functions: Conduct outreach via phone, email, and site visits to promote and sell products and services. Develop and deliver presentations to small groups using established marketing materials. Highlight product features, provide pricing quotes, and prepare sales orders and reports. Build a network of referrals to create new revenue opportunities. Collaborate with the Operations team to ensure exceptional customer service. Generate new customer accounts and follow up on open quotes. Manage a call schedule to efficiently cover the assigned territory. Utilize CRM software to enhance operational efficiency and maintain accurate records. Consult with customers on equipment valuation and sales estimates. Provide sales forecasts to management and vendors. Source new sales opportunities through inbound and outbound efforts. Close sales and meet quarterly quotas. Research accounts and identify key decision-makers. Willingness to travel up to 50% of the time. Knowledge and Skills Required: Strong knowledge of DOT regulations and OSHA compliance. Excellent written and verbal communication skills. Organized, initiative-taking, and able to work independently and collaboratively. Proficient in Microsoft Office Suite and CRM systems (preferred). Ability to thrive in a demanding environment with strong attention to detail. Proven record in sales with experience exceeding quotas. Strong phone presence and experience making numerous calls daily. Excellent time management and multitasking abilities. Education: Bachelor's Degree preferred with 3-5 years of experience in large territories. High school diploma required with 5-7 years of experience. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans
