Accounting Clerk Location: Libert Elementary School 10 mos, 4 hrs/day Grade 13, $14.41 hr Non Interim Start Date: 10/25/2021 Purpose Statement The job of Middle/Elementary School Accounting Clerk is to provide support to site activities with specific responsibility for an array of fiscal services for student body and school site activities; assisting the Administrative Assistant and Principal; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines. This job reports to the site Principal Essential Functions Collects funds and completes deposits from site events (e.g. ticket sales, yearbook purchases, club fundraisers, student class fees, field trips etc.) for the purpose of ensuring the accuracy and timely completion of transactions within established accounting practices. Compiles financial information related to site assignment (e.g. gift and donations funds, student activity, auxiliary operations, and tax credit, etc.) for the purpose of providing required documentation and/or processing information. Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines. Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraisers, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines. Orders all school wide inventory for gifts and donations, student activity,auxiliary operations and tax credit funds (e.g. yearbooks, sweat shirts, etc.) for the purpose of securing items to maintain inventory. Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities. Prepares written materials and financial information (e.g. account status by club, activity ticket revenue, student fees, gifts and grants, general funds, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements. Processes financial information (e.g. ticket cash boxes, tax credit/donations, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices. Reconciles financial data related to student accounts for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. Responds to inquiries of staff, students, parents and administration regarding student and site financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry. Provides fund balances monthly using iVisions for gifts and donations, student activity, auxiliary operations, and tax credit funds. Other Functions Participates in site admin team meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; using pertinent software applications. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines, methods and practices of office operations; basic computer applications. ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job- related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; working with detailed information/data. Responsibility Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed in a generally hazard free environment and in a clean atmosphere. Experience: Job related experience is required. Education: High school diploma or equivalent. Equivalency: Required Testing Certificates and Licenses Pre-Employment Proficiency Test Continuing Educ./Training Clearances Must be able to be bonded Criminal Background Clearance FLSA Status - Non Exempt Position Type:Full-time Job Categories :Classroom Teacher > Accounting Support Staff > Accounting/Bookkeeping Contact Information Cheryl Lozier 15002 N. 32nd St. Phoenix,Arizona 85032 Phone: Email: click here
02/26/2022
Full time
Accounting Clerk Location: Libert Elementary School 10 mos, 4 hrs/day Grade 13, $14.41 hr Non Interim Start Date: 10/25/2021 Purpose Statement The job of Middle/Elementary School Accounting Clerk is to provide support to site activities with specific responsibility for an array of fiscal services for student body and school site activities; assisting the Administrative Assistant and Principal; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal guidelines. This job reports to the site Principal Essential Functions Collects funds and completes deposits from site events (e.g. ticket sales, yearbook purchases, club fundraisers, student class fees, field trips etc.) for the purpose of ensuring the accuracy and timely completion of transactions within established accounting practices. Compiles financial information related to site assignment (e.g. gift and donations funds, student activity, auxiliary operations, and tax credit, etc.) for the purpose of providing required documentation and/or processing information. Maintains financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines. Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraisers, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines. Orders all school wide inventory for gifts and donations, student activity,auxiliary operations and tax credit funds (e.g. yearbooks, sweat shirts, etc.) for the purpose of securing items to maintain inventory. Performs general and program specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities. Prepares written materials and financial information (e.g. account status by club, activity ticket revenue, student fees, gifts and grants, general funds, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements. Processes financial information (e.g. ticket cash boxes, tax credit/donations, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices. Reconciles financial data related to student accounts for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices. Responds to inquiries of staff, students, parents and administration regarding student and site financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry. Provides fund balances monthly using iVisions for gifts and donations, student activity, auxiliary operations, and tax credit funds. Other Functions Participates in site admin team meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; using pertinent software applications. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines, methods and practices of office operations; basic computer applications. ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job- related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; working with detailed information/data. Responsibility Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. The job is performed in a generally hazard free environment and in a clean atmosphere. Experience: Job related experience is required. Education: High school diploma or equivalent. Equivalency: Required Testing Certificates and Licenses Pre-Employment Proficiency Test Continuing Educ./Training Clearances Must be able to be bonded Criminal Background Clearance FLSA Status - Non Exempt Position Type:Full-time Job Categories :Classroom Teacher > Accounting Support Staff > Accounting/Bookkeeping Contact Information Cheryl Lozier 15002 N. 32nd St. Phoenix,Arizona 85032 Phone: Email: click here
Description Position at IDEA Public Schools About IDEA Public Schools : At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 50% of our students graduate from college in 6 years - that's 3 times the national rate for students in our communities! IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve over 65,000 students across Texas and Louisiana. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions an d new launches in Tampa Bay , FL (2021) , and Jacksonville, FL (2022) ! When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. To learn more about IDEA, check out this video . Role Mission: IDEA's Director of Procurement provides and leads the organization's procurement process as outlined by TEA. The Director of Procurement manages the purchasing department staff that facilitate the RFP/Bid process, manage contracts, approve requisitions and is responsible for providing support to all financial management users related to the procurement process. The Director of Procurement sets clear expectations for the entire organization's procurement process and is committed to continuously improve processes to support and advance the goals of IDEA Public Schools. The vision of the Director of Procurement is to provide the highest level of customer satisfaction by facilitating the efficient acquisition of goods and services while keeping in compliance with policy and procedures. Accountabilities Drive talent of the Purchasing staff to accomplish 100% of daily/monthly goals 99% of requisitions approved in 2 business days 98% of purchase orders closed within 45 days of purchase order date 98% of purchase orders fully received within 30 calendar days of purchase order date Ensure Purchasing staff review all requisitions for 100% account code accuracy as per TEA's Financial Accountability Systems Resource Guide Provide requisition throughput and processing statistics by 10 th business day each month to the Managing Director of Procurement Ensure the percentage of invoices received without purchase order that should have a purchase order is below 1% Provide follow up for frequent offenders possibly via conference call or onsite training to "close the procurement gap" Provide statistics for Business Office PTG dashboard by the 15 th business day each month Organize and develop tracking data on all awarded RFP/Bids Participate in weekly check-ins with Managing Director of Procurement on PTG trends and strategy for improvements Strive for culture of continuous improvement through check ins, tactical meetings, step backs, PTG's and conferences Develop 90% of A players (Talent Review classifications) within the Purchasing requisitions staff Vendor Maintenance and Compliance 100% of all vendors have CIQ, SB9, gov and W9 information in MUNIS 100% of vendors are coded correctly for 1099 status Ensure new vendors are added to MUNIS within 1 business day of request Ensure TIN # matching is verified with IRS Process 100% of 1099's and mail out to vendors in January File 100% of 1099's with the IRS by January 31 Correct 99% of any 1099 errors indicated by the IRS within 3 months of notice Conduct biannual vendor maintenance of cleanup in MUNIS to inactivate vendors, as needed 100% of campus and HQ business clerks onboarded and trained on the procurement process within 2 weeks of hire Conduct onboarding of new business clerks and financial management users within 2 weeks of being hired on the RFP/Bid process, contract execution, and requisition processes Provide continuous improvement sessions by gathering trend data for financial manager quarterly trainings and summer institute Participate in weekly financial management users conference call to discuss trends and compliance and communicate 100% of policy changes and updates Take an active leadership role in Beginning of Year committee and attend 100% of all meetings Maintain communication with other campus/department managers around contract execution and the RFP/Bid process 100% compliance with applicable state/federal laws, regulation, and local policies and procedures Ensure 100% State and Federal grant-related and public works contracts are in compliance Comply 100% with Financial Accountability System Resource Guide Ensure no vendor relations are entered into with vendors whom have been debarred Negotiate contracts, pricing, and terms of business with suppliers and review opportunities towards savings by utilizing negotiation and procurement best practices in line with internal policy Attend Region One and TASBO trainings on new laws and regulations concerning procurement Update purchasing policy and procedures manual on a quarterly basis or as laws change Update forms on department website (HUB) for internal use quarterly or as regulations or local policies change End of Year Process Draft end of year memos pertaining to requisition cut off dates Ensure that 100% of purchase orders are received and closed out by fiscal year end date of June 30 Prepare purchase order roll over letter for campuses and departments, if needed, by August 30 th Live values of IDEA Believes and is committed to our mission: that all students are capable of getting to and through college Is driven by outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes Embodies IDEA's core values Supervisory Responsibilities: Directly manage Purchasing Clerks, Finance Procurement Analyst and Finance Procurement Specialist Competencies: Problem Solving Communication Managing Others to Deliver Results Knowledge & Skills: Experience with different IT databases or systems Basic understanding of Finance Data analysis Microsoft Excel Strong communication and interpersonal skills Strong contract review and negotiation skills Exhibits and cultivates high customer service centric approach to procurement functions Project management and task prioritization principles Qualifications: Education: Bachelor's degree required; Business or Accounting preferred Preference given to candidate with the following: Master of Business Administration Master of Science in Accounting Experience: Minimum 3 years professional-level experience in high volume, deadline critical procurement environment, preferably in school Experience overseeing transactions and outcomes that are subject to public review and Experience managing multiple priorities and multiple non-exempt Substantive track record of adding value in previous Ability to: Manage and develop non-exempt procurement personnel Implement policies and procedures Provide exceptional customer service and training to end users Communicate clearly and articulate system and financial information to internal and external stakeholders Evaluate and develop data, and recommend improvement procedures Prepare reports and analysis for senior management Work with numbers in an accurate and rapid manner Compensation: Salaries for people entering this role typically start between $ $82,000 and $100,900, commensurate with relevant qualifications and experience. This role is also eligible for a performance bonus based on individual and organization goal attainment IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at .
09/25/2021
Full time
Description Position at IDEA Public Schools About IDEA Public Schools : At IDEA Public Schools, we believe in college for ALL and we are committed to ensuring that all our students graduate from college. IDEA Public Schools has grown from a small school to the fastest-growing network of tuition-free Pre-K-12 public charter schools in the United States sending 100% of our students to college. 50% of our students graduate from college in 6 years - that's 3 times the national rate for students in our communities! IDEA was founded in 2000 as a single school with 150 students in the Rio Grande Valley. When interest exceeded building capacity, to meet the demands, IDEA's co-founders committed to serving more students in the Rio Grande Valley of Texas and beyond. We now serve over 65,000 students across Texas and Louisiana. Be on the lookout for IDEA schools opening near you-with continued growth in our current regions an d new launches in Tampa Bay , FL (2021) , and Jacksonville, FL (2022) ! When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. To learn more about IDEA, check out this video . Role Mission: IDEA's Director of Procurement provides and leads the organization's procurement process as outlined by TEA. The Director of Procurement manages the purchasing department staff that facilitate the RFP/Bid process, manage contracts, approve requisitions and is responsible for providing support to all financial management users related to the procurement process. The Director of Procurement sets clear expectations for the entire organization's procurement process and is committed to continuously improve processes to support and advance the goals of IDEA Public Schools. The vision of the Director of Procurement is to provide the highest level of customer satisfaction by facilitating the efficient acquisition of goods and services while keeping in compliance with policy and procedures. Accountabilities Drive talent of the Purchasing staff to accomplish 100% of daily/monthly goals 99% of requisitions approved in 2 business days 98% of purchase orders closed within 45 days of purchase order date 98% of purchase orders fully received within 30 calendar days of purchase order date Ensure Purchasing staff review all requisitions for 100% account code accuracy as per TEA's Financial Accountability Systems Resource Guide Provide requisition throughput and processing statistics by 10 th business day each month to the Managing Director of Procurement Ensure the percentage of invoices received without purchase order that should have a purchase order is below 1% Provide follow up for frequent offenders possibly via conference call or onsite training to "close the procurement gap" Provide statistics for Business Office PTG dashboard by the 15 th business day each month Organize and develop tracking data on all awarded RFP/Bids Participate in weekly check-ins with Managing Director of Procurement on PTG trends and strategy for improvements Strive for culture of continuous improvement through check ins, tactical meetings, step backs, PTG's and conferences Develop 90% of A players (Talent Review classifications) within the Purchasing requisitions staff Vendor Maintenance and Compliance 100% of all vendors have CIQ, SB9, gov and W9 information in MUNIS 100% of vendors are coded correctly for 1099 status Ensure new vendors are added to MUNIS within 1 business day of request Ensure TIN # matching is verified with IRS Process 100% of 1099's and mail out to vendors in January File 100% of 1099's with the IRS by January 31 Correct 99% of any 1099 errors indicated by the IRS within 3 months of notice Conduct biannual vendor maintenance of cleanup in MUNIS to inactivate vendors, as needed 100% of campus and HQ business clerks onboarded and trained on the procurement process within 2 weeks of hire Conduct onboarding of new business clerks and financial management users within 2 weeks of being hired on the RFP/Bid process, contract execution, and requisition processes Provide continuous improvement sessions by gathering trend data for financial manager quarterly trainings and summer institute Participate in weekly financial management users conference call to discuss trends and compliance and communicate 100% of policy changes and updates Take an active leadership role in Beginning of Year committee and attend 100% of all meetings Maintain communication with other campus/department managers around contract execution and the RFP/Bid process 100% compliance with applicable state/federal laws, regulation, and local policies and procedures Ensure 100% State and Federal grant-related and public works contracts are in compliance Comply 100% with Financial Accountability System Resource Guide Ensure no vendor relations are entered into with vendors whom have been debarred Negotiate contracts, pricing, and terms of business with suppliers and review opportunities towards savings by utilizing negotiation and procurement best practices in line with internal policy Attend Region One and TASBO trainings on new laws and regulations concerning procurement Update purchasing policy and procedures manual on a quarterly basis or as laws change Update forms on department website (HUB) for internal use quarterly or as regulations or local policies change End of Year Process Draft end of year memos pertaining to requisition cut off dates Ensure that 100% of purchase orders are received and closed out by fiscal year end date of June 30 Prepare purchase order roll over letter for campuses and departments, if needed, by August 30 th Live values of IDEA Believes and is committed to our mission: that all students are capable of getting to and through college Is driven by outcomes and results, and wants to be held accountable for them Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change Seeks and responds well to feedback, which is shared often and freely across all levels of the organization Works through silos and forges strong cross-departmental relationships in order to achieve outcomes Embodies IDEA's core values Supervisory Responsibilities: Directly manage Purchasing Clerks, Finance Procurement Analyst and Finance Procurement Specialist Competencies: Problem Solving Communication Managing Others to Deliver Results Knowledge & Skills: Experience with different IT databases or systems Basic understanding of Finance Data analysis Microsoft Excel Strong communication and interpersonal skills Strong contract review and negotiation skills Exhibits and cultivates high customer service centric approach to procurement functions Project management and task prioritization principles Qualifications: Education: Bachelor's degree required; Business or Accounting preferred Preference given to candidate with the following: Master of Business Administration Master of Science in Accounting Experience: Minimum 3 years professional-level experience in high volume, deadline critical procurement environment, preferably in school Experience overseeing transactions and outcomes that are subject to public review and Experience managing multiple priorities and multiple non-exempt Substantive track record of adding value in previous Ability to: Manage and develop non-exempt procurement personnel Implement policies and procedures Provide exceptional customer service and training to end users Communicate clearly and articulate system and financial information to internal and external stakeholders Evaluate and develop data, and recommend improvement procedures Prepare reports and analysis for senior management Work with numbers in an accurate and rapid manner Compensation: Salaries for people entering this role typically start between $ $82,000 and $100,900, commensurate with relevant qualifications and experience. This role is also eligible for a performance bonus based on individual and organization goal attainment IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at .
Supporting the Most Exciting and Meaningful Missions in the World Legal General Clerk III (Document Management Analyst I) PAE has an opening for a Legal General Clerk III (Document Management Analyst I) to perform the following duties: Reviews case materials and is familiar with issues relevant to the legal issue at hand. Searches for and summarizes relevant articles in trade magazines, law reviews, published studies, financial reports, and similar materials for use of attorneys in the preparation of opinions, briefs, and other legal documents Prepares digests of selected decisions or opinions which incorporate legal references and analyses of precedents involved in areas of well-defined and settled points of law Interviews potential witnesses and prepares summary interview reports for the attorney's review Participates in pre-trial witness conferences, notes possible deficiencies in case materials (e.g., missing documents, conflicting statements) and additional issues or other questionable matters, and requests further investigation by other agency personnel to correct possible deficiencies or personally conducts limited investigations at the pre-trial stage Prepares and organizes trial exhibits, as required, such as statistical charts and photographic exhibits Verifies citations and legal references on prepared legal documents; Prepares summaries of testimony and depositions Drafts and edits non-legal memoranda, research reports and correspondence relating to cases. Minimum Qualifications: Must be able to obtain and maintain a US government security clearance. One (1) year of experience on major litigation support projects or undergraduate degree. Certain assignments may require experience or substantial undergraduate coursework in, for example, finance/accounting, health care, or substantial experience in the legal environment or in information technology. Demonstrated ability to work independently in a team environment. Must have excellent writing skills and oral communication capabilities. Requires hands-on familiarity with the Government's office and network environment, including but not limited to, data processing environments, including office automation networks, PC-based databases and other applications, internet and server-based databases and other applications, such as Oracle, Concordance, Summation, Trial Director, etc. Should be a knowledgeable user of the Government's office and network environment, including but not limited to, word processing, spreadsheet, imaging, and hardware systems. #APP21 PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. EEO is the Law Poster EEO is the Law Poster Supplement
09/23/2021
Full time
Supporting the Most Exciting and Meaningful Missions in the World Legal General Clerk III (Document Management Analyst I) PAE has an opening for a Legal General Clerk III (Document Management Analyst I) to perform the following duties: Reviews case materials and is familiar with issues relevant to the legal issue at hand. Searches for and summarizes relevant articles in trade magazines, law reviews, published studies, financial reports, and similar materials for use of attorneys in the preparation of opinions, briefs, and other legal documents Prepares digests of selected decisions or opinions which incorporate legal references and analyses of precedents involved in areas of well-defined and settled points of law Interviews potential witnesses and prepares summary interview reports for the attorney's review Participates in pre-trial witness conferences, notes possible deficiencies in case materials (e.g., missing documents, conflicting statements) and additional issues or other questionable matters, and requests further investigation by other agency personnel to correct possible deficiencies or personally conducts limited investigations at the pre-trial stage Prepares and organizes trial exhibits, as required, such as statistical charts and photographic exhibits Verifies citations and legal references on prepared legal documents; Prepares summaries of testimony and depositions Drafts and edits non-legal memoranda, research reports and correspondence relating to cases. Minimum Qualifications: Must be able to obtain and maintain a US government security clearance. One (1) year of experience on major litigation support projects or undergraduate degree. Certain assignments may require experience or substantial undergraduate coursework in, for example, finance/accounting, health care, or substantial experience in the legal environment or in information technology. Demonstrated ability to work independently in a team environment. Must have excellent writing skills and oral communication capabilities. Requires hands-on familiarity with the Government's office and network environment, including but not limited to, data processing environments, including office automation networks, PC-based databases and other applications, internet and server-based databases and other applications, such as Oracle, Concordance, Summation, Trial Director, etc. Should be a knowledgeable user of the Government's office and network environment, including but not limited to, word processing, spreadsheet, imaging, and hardware systems. #APP21 PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. EEO is the Law Poster EEO is the Law Poster Supplement
* Duties Help Duties Summary About the Position: This is a military technician position with the 88th Readiness Division, Equipment Concentration Site (ECS) 67 located at Fort McCoy, Wisconsin. This position requires an active membership as a Soldier in the Army Reserve before a start date can be set. To learn more about minimum qualifications to join the Army Reserve, visit This position may offer a $15,000 bonus (see "Additional Information" below). Learn more about this agency Responsibilities * Responsible for a variety of administrative duties associated with the maintenance and supply of equipment for a maintenance activity of a US Army Reserve Command. * Assure equipment maintenance requirements are accomplished in accordance with The Army Maintenance Management System (TAMMS). * Receive work requests, schedule work, and prepare the shop production control schedule. * Monitor work progress, prepare production control reports, and notify units regarding production delays and expected completion dates. * Responsible for requisitioning, receiving, issuing and maintaining the accountability of supplies. * Conduct inventories and assist in updating property book records. * Inspect incoming shipments and report discrepancies. * Receive mail and correspondence, and maintain administrative reports. * Conduct training for supported units regarding maintenance and supply procedures. Travel Required Occasional travel - The business travel requirement is 5%. Supervisory status No Promotion Potential None * Job family (Series) 0303 Miscellaneous Clerk And Assistant * Requirements Help Requirements Conditions of Employment * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. * This position requires a Personnel Security Investigation. * This position requires a valid state Driver's License. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * 30 Percent or More Disabled Veterans * Current Department of Army Civilian Employees * Current Permanent Department of Defense (DOD) Civilian Employee (non-Army) * Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce * Executive Order (E.O.) 12721 * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouses, under Executive Order (E.O.) 13473 * Non-Appropriated Fund Instrumentality (NAFI) * Non-Department of Defense (DoD) Transfer * Office of Personnel Management (OPM) Interchange Agreement Eligible * People with Disabilities, Schedule A * Postal Service/Peace Corps and Other Unique Authorities * Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible * Reinstatement * Veterans Employment Opportunity Act (VEOA) of 1998 * Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience. Specialized Experience: One year of specialized experience which includes work that involves, utilizing automated systems to schedule/track repairs or work requests; maintain equipment/supply logs or production control records; receive/issue/stock supplies, tools or parts; dispatch vehicles; or conduct inventories. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: * Administration and Management * Inventory Management * Problem Solving * Supply Planning Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Education This job does not have an education qualification requirement.
09/19/2021
Full time
* Duties Help Duties Summary About the Position: This is a military technician position with the 88th Readiness Division, Equipment Concentration Site (ECS) 67 located at Fort McCoy, Wisconsin. This position requires an active membership as a Soldier in the Army Reserve before a start date can be set. To learn more about minimum qualifications to join the Army Reserve, visit This position may offer a $15,000 bonus (see "Additional Information" below). Learn more about this agency Responsibilities * Responsible for a variety of administrative duties associated with the maintenance and supply of equipment for a maintenance activity of a US Army Reserve Command. * Assure equipment maintenance requirements are accomplished in accordance with The Army Maintenance Management System (TAMMS). * Receive work requests, schedule work, and prepare the shop production control schedule. * Monitor work progress, prepare production control reports, and notify units regarding production delays and expected completion dates. * Responsible for requisitioning, receiving, issuing and maintaining the accountability of supplies. * Conduct inventories and assist in updating property book records. * Inspect incoming shipments and report discrepancies. * Receive mail and correspondence, and maintain administrative reports. * Conduct training for supported units regarding maintenance and supply procedures. Travel Required Occasional travel - The business travel requirement is 5%. Supervisory status No Promotion Potential None * Job family (Series) 0303 Miscellaneous Clerk And Assistant * Requirements Help Requirements Conditions of Employment * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. * This position requires a Personnel Security Investigation. * This position requires a valid state Driver's License. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * 30 Percent or More Disabled Veterans * Current Department of Army Civilian Employees * Current Permanent Department of Defense (DOD) Civilian Employee (non-Army) * Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce * Executive Order (E.O.) 12721 * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouses, under Executive Order (E.O.) 13473 * Non-Appropriated Fund Instrumentality (NAFI) * Non-Department of Defense (DoD) Transfer * Office of Personnel Management (OPM) Interchange Agreement Eligible * People with Disabilities, Schedule A * Postal Service/Peace Corps and Other Unique Authorities * Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible * Reinstatement * Veterans Employment Opportunity Act (VEOA) of 1998 * Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience. Specialized Experience: One year of specialized experience which includes work that involves, utilizing automated systems to schedule/track repairs or work requests; maintain equipment/supply logs or production control records; receive/issue/stock supplies, tools or parts; dispatch vehicles; or conduct inventories. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: * Administration and Management * Inventory Management * Problem Solving * Supply Planning Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Education This job does not have an education qualification requirement.
Job description Williams Lea is the global provider of skilled business-critical support services to financial, legal and professional services firms. We connect people, processes and technology to manage documents and streamline key operational functions. From our humble beginnings as a financial printer in London, to our position today as a global outsourcing leader, our business is built a strong heritage, great relationships and a talented team. Our 6,000 worldwide employees work onsite at clients and onshore/offshore at Williams Lea operations providing rivaled support and helping clients transform their support operations. With revenues of over $400 million, Williams Lea is backed by Advent International, one of the largest global private equity investors. Williams Lea is hiring for Document Production Associates to work various shifts (including weekends)! Do you have a keen eye to even the smallest of details? This position could be for you! In this role, your primary function will be document review and preparation. This includes creating spreadsheets, charts, graphs, mail merges, tables, presentations, and other documents to support the clients brand and track the progress of all work. Job duties: Create and edit legal documents to client specifications using applicable software. Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats. Recover/restore corrupted document files when needed. Handle sensitive and/or confidential documents and information. Communicate with managers and supervisors on job or deadline issues. Job Requirements: High school diploma or equivalent Advanced knowledge of MS Office (Word, Excel, and PPT), including formatting documents with Styles, and generating a table of contents and table of authorities; strong keyboarding and typing skills Ability to work in a fast-paced, team environment and as an independent operator. Attention to detail with emphasis on accuracy and quality. Able to apply intermediate requisite knowledge of appropriate grammar, spelling, composition to work requests Your safety and well-being: As we all continue to deal with the effects of COVID-19, your health and well-being remain our top priority. In preparation for returning to our workplaces, the following guidance has been developed with reference to government, designated authority, as well as feedback received from employees. This guidance is further supported by our Wellness site content and external resources to help you manage through these unprecedented times. Face masks: To supplement social distancing and where stipulated, everyone is required to wear a face mask at all times upon entering and when working within the building. Social distancing: Workstations and office areas are continually evaluated to ensure the 2m/6ft social distancing rule can be applied and adhered to by all employees. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing. PandoLogic.Category: Legal, Keywords: Paralegal
03/23/2021
Full time
Job description Williams Lea is the global provider of skilled business-critical support services to financial, legal and professional services firms. We connect people, processes and technology to manage documents and streamline key operational functions. From our humble beginnings as a financial printer in London, to our position today as a global outsourcing leader, our business is built a strong heritage, great relationships and a talented team. Our 6,000 worldwide employees work onsite at clients and onshore/offshore at Williams Lea operations providing rivaled support and helping clients transform their support operations. With revenues of over $400 million, Williams Lea is backed by Advent International, one of the largest global private equity investors. Williams Lea is hiring for Document Production Associates to work various shifts (including weekends)! Do you have a keen eye to even the smallest of details? This position could be for you! In this role, your primary function will be document review and preparation. This includes creating spreadsheets, charts, graphs, mail merges, tables, presentations, and other documents to support the clients brand and track the progress of all work. Job duties: Create and edit legal documents to client specifications using applicable software. Transcribe tapes, scan, and clean documents, and convert documents to/from different file formats. Recover/restore corrupted document files when needed. Handle sensitive and/or confidential documents and information. Communicate with managers and supervisors on job or deadline issues. Job Requirements: High school diploma or equivalent Advanced knowledge of MS Office (Word, Excel, and PPT), including formatting documents with Styles, and generating a table of contents and table of authorities; strong keyboarding and typing skills Ability to work in a fast-paced, team environment and as an independent operator. Attention to detail with emphasis on accuracy and quality. Able to apply intermediate requisite knowledge of appropriate grammar, spelling, composition to work requests Your safety and well-being: As we all continue to deal with the effects of COVID-19, your health and well-being remain our top priority. In preparation for returning to our workplaces, the following guidance has been developed with reference to government, designated authority, as well as feedback received from employees. This guidance is further supported by our Wellness site content and external resources to help you manage through these unprecedented times. Face masks: To supplement social distancing and where stipulated, everyone is required to wear a face mask at all times upon entering and when working within the building. Social distancing: Workstations and office areas are continually evaluated to ensure the 2m/6ft social distancing rule can be applied and adhered to by all employees. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing. PandoLogic.Category: Legal, Keywords: Paralegal
JOB SUMMARY: Operate equipment to print/produce company materials for distribution to branch offices. Pick up, sort, and deliver incoming and outgoing mail/materials as well as accurately ship and receive courier packages. ESSENTIAL FUNCTIONS • The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. • Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions. • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives. MINIMUM QUALIFICATIONS AT ENTRY Additional qualifications may be specified and receive preference, depending upon the nature of the position. EDUCATION/EXPERIENCE: - H.S. Diploma/GED and ability to read, write, and communicate effectively is required. - Experience working in a mailroom environment is preferred. - Experience working in an administrative or customer service role is favorable. - A current driver's license and a clean driving record are required. COMPETENCIES: (as demonstrated through experience, training, and/or testing): - General knowledge in Microsoft Office Programs including, but not limited to: MS Word, MS Excel, MS Outlook - Ability to satisfy and continuously satisfy the Securitas Security Services Driver Certification and Safe Driver Program requirements - Operational knowledge of basic office equipment including telephones, fax machines, printers, and copiers - Familiarity with standard office procedures and practices - Mechanically inclined - must be able to work with electronic and mechanical equipment comfortably Must be able to perform repetitive tasks, without sacrificing accuracy (attention to detail) - Ability to carry out multiple assignments concurrently - Must be able to demonstrate that you are responsible, dependable and reliable - Ability to interact effectively at all levels and across diverse cultures - Ability to be an effective team member and handle project assignments responsibly - Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form - A willingness to learn is essential as the position adapts to changes in the organization Working Conditions and Physical/Mental Demands With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: - Must maintain composure in dealing with executives, clients, prospects, government officials, contractors, and staff, in group or one-on-one settings, occasionally under conditions of urgency, and in situations requiring high performance and results - Must competently handle being exposed to sensitive and confidential information - Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey - Must be comfortable with a moderate level of computer usage - Regular talking and hearing - Close vision, distance vision, and ability to adjust focus - Frequent sitting, standing and walking, any of which may be required for long periods of time, and may involve climbing stairs and walking up inclines - Frequent lifting and/or moving up to 20 pounds and occasional lifting and/or moving of 50 pounds or more - Work location is 9 Campus Drive, Parsippany, NJ SCHEDULE The regular work schedule for this position is as follows: Monday - Friday 8-4 or 9 - 5 The individual is required to work a 35-hour work week but must be able to work a flexible schedule, including weekends and additional hours, as needed. EOE M/F/Vets/Disabilities Please apply using Chrome, Safari, or Firefox.
01/24/2021
Full time
JOB SUMMARY: Operate equipment to print/produce company materials for distribution to branch offices. Pick up, sort, and deliver incoming and outgoing mail/materials as well as accurately ship and receive courier packages. ESSENTIAL FUNCTIONS • The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. • Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions. • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives. MINIMUM QUALIFICATIONS AT ENTRY Additional qualifications may be specified and receive preference, depending upon the nature of the position. EDUCATION/EXPERIENCE: - H.S. Diploma/GED and ability to read, write, and communicate effectively is required. - Experience working in a mailroom environment is preferred. - Experience working in an administrative or customer service role is favorable. - A current driver's license and a clean driving record are required. COMPETENCIES: (as demonstrated through experience, training, and/or testing): - General knowledge in Microsoft Office Programs including, but not limited to: MS Word, MS Excel, MS Outlook - Ability to satisfy and continuously satisfy the Securitas Security Services Driver Certification and Safe Driver Program requirements - Operational knowledge of basic office equipment including telephones, fax machines, printers, and copiers - Familiarity with standard office procedures and practices - Mechanically inclined - must be able to work with electronic and mechanical equipment comfortably Must be able to perform repetitive tasks, without sacrificing accuracy (attention to detail) - Ability to carry out multiple assignments concurrently - Must be able to demonstrate that you are responsible, dependable and reliable - Ability to interact effectively at all levels and across diverse cultures - Ability to be an effective team member and handle project assignments responsibly - Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form - A willingness to learn is essential as the position adapts to changes in the organization Working Conditions and Physical/Mental Demands With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: - Must maintain composure in dealing with executives, clients, prospects, government officials, contractors, and staff, in group or one-on-one settings, occasionally under conditions of urgency, and in situations requiring high performance and results - Must competently handle being exposed to sensitive and confidential information - Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey - Must be comfortable with a moderate level of computer usage - Regular talking and hearing - Close vision, distance vision, and ability to adjust focus - Frequent sitting, standing and walking, any of which may be required for long periods of time, and may involve climbing stairs and walking up inclines - Frequent lifting and/or moving up to 20 pounds and occasional lifting and/or moving of 50 pounds or more - Work location is 9 Campus Drive, Parsippany, NJ SCHEDULE The regular work schedule for this position is as follows: Monday - Friday 8-4 or 9 - 5 The individual is required to work a 35-hour work week but must be able to work a flexible schedule, including weekends and additional hours, as needed. EOE M/F/Vets/Disabilities Please apply using Chrome, Safari, or Firefox.
PYRAMID LAKE PAIUTE TRIBE JOB ANNOUNCEMENT COURT ADMINISTRATOR Pyramid Lake Tribe, Nixon, NV $18.32 - 19.25 Per Hour; Full-time (40 Hours Per Week) Exempt; Class Code: 503 Grade: 18 DEFINITION: Provides administrative and managerial services for Tribal Court system and ensures the timely flow of court generated documents, maintains written records for all court proceedings, and evaluates or interprets court policies and procedures. DUTIES AND RESPONSIBILITIES: Establish and implement a working court system within established criteria, consistent with modern operating court systems, including case management, record keeping, and judicial program management and administration. Design and implement Tribal court policies and procedures manual for Judicial Services. Oversee and coordinate the administrative and management activities of the Judicial Department. Exercise administrative supervision over court personnel. Inform judicial staff of directives and changes in policy and ordinances. Work with the Tribal Law and Order Committee to review and recommend new and revised tribal codes and ordinances; recommend and implement revisions to policies and procedures according to Tribal codes which impact the judiciary. Prepare and monitor the Judicial Department budget as required by P.L. 93-638, as amended or other applicable laws and regulations, to ensure expenditures are within approved budget. Coordinate training schedules and maintain training information for court support personnel in accordance with the Tribal court goals and objectives. Provide orientation, training, and technical assistance to other Judicial Services or Tribal staff, as necessary. Prepare and submit all narrative and statistical reports that the Tribe and/or funding agencies may require. Establish and maintain a monthly calendar of court activities. Prepare report of cases heard on a quarterly basis, or as required, to comply with federal and other applicable guidelines. Maintain court records and files according to applicable laws and regulations, i.e. Privacy Act, Freedom of Information, and BIA-638 Scope of Work. Review and audit court cases on quarterly basis for compliance. Attend court hearings as required, maintain an accurate document of all proceedings, i.e. tapes court session and transcribes onto permanent records. Ensure the accuracy and timely submission of Court Orders and the flow of court generated documents. Prepare required documents for the Judge's review, action and signature. Maintain an efficient filing system for the various departments, assemble and summarize information from files for statistical input and other court records. Establish and implement policies and procedures that will maintain confidentiality of all court proceedings, records and files. Periodically review the Court Administration to recommend improvements in the daily operations or to maintain compliance with applicable laws and regulations. This includes keeping current with computer applications and policies and procedures. Perform Court Clerk functions as required, such as drafting civil complaints, as required by judges, police officers, or other parties, both adult and juvenile. Type subpoenas, warrants, commitments and all other documents as related to the function of the Court system, including divorce petitions, name changes, etc. May be required to travel within or outside the State to attend training or conduct Tribal Court business. Ensure the collection management system of fines, fees, cash bonds, child support and all monetary transactions through the courts are in compliance with tribal requirements. Act as a collection officer to receive funds from fines and other money involved in the various court activities; forward all money collected by the Court as mandated in the Tribal Financial Management Policies and Procedures. Maintain individual ledgers for all court dockets where funds are concerned and submit monthly status reports to the Finance Office. Serve as public information officer of the court. Monitor the jury process, and performs other related duties as assigned by the Chief Judge and Tribal Chairman. MINIMUM QUALIFICATIONS : Knowledge of: organization and management principles necessary to analyze, evaluate and coordinate all functions and responsibilities of a Tribal Court. Thorough knowledge of the Tribal Constitution, Tribal Law and Order Code, Resolutions and Ordinances pertinent to the Court system and must be able to understand and interpret when required; applicable Federal laws, rules, and regulations; judicial and legal practices and procedures; budget planning and management; personnel management; judicial case management software systems. Skilled in: supervising and evaluating the work of employees; office automation and record keeping; organization development and team building; planning and decision making; use of computers, including various case management systems and word processing systems; working with possible irate customers; analyzing projects and making recommendations for improvements. Ability to: conduct conferences and meetings; communicate clearly in writing and verbally; establish and maintain effective working relationships with Judges, attorneys, employees, other agencies and public; observe the confidential nature of court records and proceedings; analyze, develop, and implement policy and procedural improvements in coordination with the judicial staff; analyze procedures and determine impact of proposed changes to improve court operations; work independently and exercise independent judgment and initiative. Must possess a current valid driver's license to operate a Tribal vehicle and qualify under the Tribe's current vehicle insurance policy. Must be able to favorably pass a thorough background investigation. REQUIRED EDUCATION AND EXPERIENCE : Bachelor's Degree in Public Administration, Criminal Justice, or closely related area and five (5) years of judicial experience, including two (2) in a supervisory/management capacity OR any combination of education, training, or experience which demonstrates the ability to perform the duties of the position. TO APPLY : Applications may be obtained: from the Human Resources Office at the Tribal Administrative Building in Nixon, Nevada; by writing to the Pyramid Lake Paiute Tribe at P.O. Box 256, Nixon, NV 89424; or by calling the Human Resources Office at , extension #1132. The Pyramid Lake Paiute Tribe is a drug free work place. Applicants will be required to undergo drug testing prior to employment and will be subject to further drug and alcohol testing throughout their period of employment. In addition, the Tribe implements a Background Investigation Program in which all employees are subject to a background investigation and favorable suitability determination as a condition of employment. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Sections 472 and 473). However, the Pyramid Lake Paiute Tribe is an Equal Opportunity Employer and all qualified applicants will be considered in accordance with the provisions of Section 703 (I) of Title VII of the Civil Rights Act of 1964, amended in 1991. Job Requirements: Provides administrative and managerial services for Tribal Court system and ensures the timely flow of court generated documents, maintains written records for all court proceedings, and evaluates or interprets court policies and procedures.
01/24/2021
Full time
PYRAMID LAKE PAIUTE TRIBE JOB ANNOUNCEMENT COURT ADMINISTRATOR Pyramid Lake Tribe, Nixon, NV $18.32 - 19.25 Per Hour; Full-time (40 Hours Per Week) Exempt; Class Code: 503 Grade: 18 DEFINITION: Provides administrative and managerial services for Tribal Court system and ensures the timely flow of court generated documents, maintains written records for all court proceedings, and evaluates or interprets court policies and procedures. DUTIES AND RESPONSIBILITIES: Establish and implement a working court system within established criteria, consistent with modern operating court systems, including case management, record keeping, and judicial program management and administration. Design and implement Tribal court policies and procedures manual for Judicial Services. Oversee and coordinate the administrative and management activities of the Judicial Department. Exercise administrative supervision over court personnel. Inform judicial staff of directives and changes in policy and ordinances. Work with the Tribal Law and Order Committee to review and recommend new and revised tribal codes and ordinances; recommend and implement revisions to policies and procedures according to Tribal codes which impact the judiciary. Prepare and monitor the Judicial Department budget as required by P.L. 93-638, as amended or other applicable laws and regulations, to ensure expenditures are within approved budget. Coordinate training schedules and maintain training information for court support personnel in accordance with the Tribal court goals and objectives. Provide orientation, training, and technical assistance to other Judicial Services or Tribal staff, as necessary. Prepare and submit all narrative and statistical reports that the Tribe and/or funding agencies may require. Establish and maintain a monthly calendar of court activities. Prepare report of cases heard on a quarterly basis, or as required, to comply with federal and other applicable guidelines. Maintain court records and files according to applicable laws and regulations, i.e. Privacy Act, Freedom of Information, and BIA-638 Scope of Work. Review and audit court cases on quarterly basis for compliance. Attend court hearings as required, maintain an accurate document of all proceedings, i.e. tapes court session and transcribes onto permanent records. Ensure the accuracy and timely submission of Court Orders and the flow of court generated documents. Prepare required documents for the Judge's review, action and signature. Maintain an efficient filing system for the various departments, assemble and summarize information from files for statistical input and other court records. Establish and implement policies and procedures that will maintain confidentiality of all court proceedings, records and files. Periodically review the Court Administration to recommend improvements in the daily operations or to maintain compliance with applicable laws and regulations. This includes keeping current with computer applications and policies and procedures. Perform Court Clerk functions as required, such as drafting civil complaints, as required by judges, police officers, or other parties, both adult and juvenile. Type subpoenas, warrants, commitments and all other documents as related to the function of the Court system, including divorce petitions, name changes, etc. May be required to travel within or outside the State to attend training or conduct Tribal Court business. Ensure the collection management system of fines, fees, cash bonds, child support and all monetary transactions through the courts are in compliance with tribal requirements. Act as a collection officer to receive funds from fines and other money involved in the various court activities; forward all money collected by the Court as mandated in the Tribal Financial Management Policies and Procedures. Maintain individual ledgers for all court dockets where funds are concerned and submit monthly status reports to the Finance Office. Serve as public information officer of the court. Monitor the jury process, and performs other related duties as assigned by the Chief Judge and Tribal Chairman. MINIMUM QUALIFICATIONS : Knowledge of: organization and management principles necessary to analyze, evaluate and coordinate all functions and responsibilities of a Tribal Court. Thorough knowledge of the Tribal Constitution, Tribal Law and Order Code, Resolutions and Ordinances pertinent to the Court system and must be able to understand and interpret when required; applicable Federal laws, rules, and regulations; judicial and legal practices and procedures; budget planning and management; personnel management; judicial case management software systems. Skilled in: supervising and evaluating the work of employees; office automation and record keeping; organization development and team building; planning and decision making; use of computers, including various case management systems and word processing systems; working with possible irate customers; analyzing projects and making recommendations for improvements. Ability to: conduct conferences and meetings; communicate clearly in writing and verbally; establish and maintain effective working relationships with Judges, attorneys, employees, other agencies and public; observe the confidential nature of court records and proceedings; analyze, develop, and implement policy and procedural improvements in coordination with the judicial staff; analyze procedures and determine impact of proposed changes to improve court operations; work independently and exercise independent judgment and initiative. Must possess a current valid driver's license to operate a Tribal vehicle and qualify under the Tribe's current vehicle insurance policy. Must be able to favorably pass a thorough background investigation. REQUIRED EDUCATION AND EXPERIENCE : Bachelor's Degree in Public Administration, Criminal Justice, or closely related area and five (5) years of judicial experience, including two (2) in a supervisory/management capacity OR any combination of education, training, or experience which demonstrates the ability to perform the duties of the position. TO APPLY : Applications may be obtained: from the Human Resources Office at the Tribal Administrative Building in Nixon, Nevada; by writing to the Pyramid Lake Paiute Tribe at P.O. Box 256, Nixon, NV 89424; or by calling the Human Resources Office at , extension #1132. The Pyramid Lake Paiute Tribe is a drug free work place. Applicants will be required to undergo drug testing prior to employment and will be subject to further drug and alcohol testing throughout their period of employment. In addition, the Tribe implements a Background Investigation Program in which all employees are subject to a background investigation and favorable suitability determination as a condition of employment. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act (Title 25, U.S. Code, Sections 472 and 473). However, the Pyramid Lake Paiute Tribe is an Equal Opportunity Employer and all qualified applicants will be considered in accordance with the provisions of Section 703 (I) of Title VII of the Civil Rights Act of 1964, amended in 1991. Job Requirements: Provides administrative and managerial services for Tribal Court system and ensures the timely flow of court generated documents, maintains written records for all court proceedings, and evaluates or interprets court policies and procedures.
