Federal Reserve Bank Philadelphia, Pennsylvania
The Federal Reserve Bank of Philadelphia is one of the 12 regional Reserve Banks that, together with the Board of Governors in Washington, D.C., make up the Federal Reserve System. It helps formulate and implement monetary policy, supervises banks and bank and savings and loan holding companies, and provides financial services to depository institutions and the federal government. The Federal Reserve Bank of Philadelphia serves eastern and central Pennsylvania, southern New Jersey, and Delaware. Job Summary: Oversee the divisional planning and operations with a commitment to quality control and operational excellence. Manage the financial control process for Corporate Affairs (direct expenses, capital, and procurement). Work with Financial Management Services (FMS) to provide projected staffing, direct expense, and capital requirements for the Bank's five-year budget model, including the completion of the required time/labor assertions (activity cost distribution) and the associated support cost submissions. Work with Legal, Procurement, and Financial Management Services to ensure that all documentation for Department acquisitions are processed according to required procurement guidelines. Manage major capital projects and coordinate departmental activities with other departments in the Bank. Lead other core administration operations, including audits, business continuity strategy, HR resource requests and time management, ITS requests, and coordinates with Law Enforcement. Develop and implement divisional policies and procedures. Provide administrative management support to the Senior Vice President in Corporate Affairs, Senior Vice President in CDRO, Assistant Vice President of Public Affairs, and the Vice President of the Digital Strategy on a variety of process and procedure requests. Principal Duties and Responsibilities: Budget Management Develop multi-year budget for Corporate Affairs to meet objectives; lead process to engage the SVP of Corporate Affairs and divisional management to determine budget priorities and risks; manage projects and spending throughout the year to ensure department is within budget; identify where budget is exceeded and recommends approval for excess spending. Monitor and obtain approval for all discretionary expenses. Oversee budget team and provide training to analysts on processes. Provide regular briefings to management to advance a dialogue on budget priorities. Make recommendations to adjust projections when needed and allocate spending to initiatives that support the division's strategic priorities. Manage the Federal Reserve electronic Department Distribution (FReDD) application for all divisions of Corporate Affairs. Develop all required support cost submissions and complete the annual support cost survey to all Bank clients for audiovisual, intranet, meeting services, and editorial support for Financial Management Services. (FMS). Manage all acquisitions requests for proposals, purchase orders, contracts, and non-competitive justifications) with the Procurement using the ConTRACK application. Monitor all open contracts and provide divisional leadership with monthly updates on spending. Manage service renewals for all vendors across the Corporate Affairs portfolio, such as media subscriptions, digital signage and the Money and Motion exhibit. You are the Corporate Affairs representative at programs, events, and trainings with our team members, such as the annual Supplier Diversity Vendor Fair. Administrative Management & Reporting Participate in developing strategy plans for Corporate Affairs. Provide recommendations on ways to measure the effectiveness of division. Coordinate all reporting for Bank leadership, including the divisions high priority objectives. Develops and implements divisional policies and procedures. Ensure they are adopted in a consistent manner across the division. Coordinate activities with other Bank departments such as IT Services, Protection and Facilities to accomplish goals. Provide onboarding and administrative support (telecommunications, office space) for new full-time hires, contract employees, and seasonal interns. Manage time reporting for all cost centers as requested across the division and work with Human Resources to process terminations through the PeopleSoft application. Coordinate Corporate Affairs training, including Security Matters, Ethics, Insider Risk Management and other Bank-wide educational programs. You serve as the Department representative for COSO/Business Impact Analysis (BIA), the Business Continuity Plan Depository maintained by the Enterprise Risk Management Department, the Records and Information Management (RIM) application for the Destruction Process for Physical Records through the FedPro application, and the Clarifire application for general ledger account balance confirmations. You serve as the lead contact and oversee divisional audits, ensuring all issues and risks identified are resolved in a timely manner. Work with other managers across the division to coordinate appropriate support for projects. Other Represent the division on Bank or System workgroups. Resolve related operational and administrative problems. Handle attendance and disciplinary issues following Bank policies. Fulfill job responsibilities in conformance with sound safety practices. Perform other related duties responsibilities as assigned. Subordinates: 1 Direct Scope Measurements: Corporate Affairs Budget - $12 million Job Requirements: Education and Experience: Bachelor's degree required (concentration in accounting, finance, or management preferred). Master's degree preferred. Minimum of 7 years in public relations or operational management. Previous managerial experience is required. Knowledge/Skills: Strong Commitment to operational excellence with experience leading complex projects and balancing competing priorities. Strong knowledge of budget process. Strong problem solving, planning, and analytical skills. Excellent presentation and communication skills, both oral and written. Strong interpersonal skills with demonstrated leadership skills. Cross functional project management skills. High level of proficiency in PC applications to include Bank approved software. Strong aptitude to learn new programs and applications to advance divisional operations and demonstrate automation skills. Other Requirements: Some overnight travel. Ability to work independently and demonstrate initiative in creating new opportunities. Background investigations including drug testing are required for all new hires as a condition of employment, after the job offer is made. Employment may not begin until the Bank accepts the results of the background investigation. Certain eligibility rules apply. Our benefit plans are designed to be the best fit for you at every stage of your career! Excellent health, prescription, dental and vision coverage Savings Thrift Plan (401K) with a 100% match up to 6% and a pension plan Paid vacation / sick time / paid holidays and a flexible work environment Numerous Employee Resource Groups to help you thrive and grow at the Fed in a diverse and inclusive environment Healthy lifestyle assistance through an on-site fitness center, subsidized cafeteria with healthy food options, and health and wellness programs Monthly public transportation allowance Numerous internal development programs plus annual tuition reimbursement programs Free credit protection, financial planning, and flexible spending accounts or health savings accounts and much more. The Federal Reserve Bank of Philadelphia believes that diversity and inclusion among our employees is essential to our success as an organization, and we want to recruit, develop and retain the most accomplished people from a diverse candidate pool. To support a workplace culture of belonging, we offer seven employee resource groups (ERGs) and a 100 percent rating on the Human Rights Campaign (HRC) Corporate Equality Index. The Federal Reserve Bank of Philadelphia is proud to be an equal opportunity workplace.