45 jobs found

Administrative Assistant Part-Time 24 Hours/Week 8:00am to 4:00pm Pay Range: $25.00-$27.00/hour Department: Administration Reports To: President/CEO About Fairmount Fairmount Homes is a five-star rated Continuing Care Retirement Community located on a scenic 50+ acre campus in rural Lancaster County. Rooted in Christ's love and Mennonite values, our mission is to enrich the lives of those we serve every day with compassion, excellence, community, dignity, integrity, teamwork, and trust. Position Summary We are seeking a friendly, detail-oriented Administrative Assistant to support our Executive Team, Marketing, and Development departments. This role helps ensure smooth daily operations, supports donor and volunteer processes, and contributes to marketing and fundraising efforts across the organization. Responsibilities Marketing & Admissions Manage admissions intake forms and resource assessments. Assist with mailings and help maintain volunteer records. Support Marketing & Communications with events and related activities. Development & Fundraising Maintain donor information in DonorPerfect. Process and send donor receipts in a timely manner. Support fundraising events, campaigns, and donor outreach efforts. Executive Support Assist with scheduling, copying, mailing, and general administrative needs. Support Executive Team projects as assigned. Organizational Responsibilities Support Fairmount's Mission and Core Values in all interactions. Follow emergency procedures and promote safe work practices. Adhere to the Code of Conduct, Corporate Compliance Plan, and HIPAA. Utilize computers, Office 365, and office equipment proficiently. Assist occasionally with evening or weekend special events. Qualifications High school diploma required. Minimum of three (3) years of administrative experience. Proficiency in Office 365 (Outlook, Word, Excel, Teams). Strong communication and organizational skills. Ability to multitask and maintain confidential information. High emotional intelligence and a hospitality-focused mindset. Join Our Team If you are motivated, organized, and excited to support a mission-driven community, we invite you to apply and become part of the Fairmount family. Compensation details: 25-27 Hourly Wage PIb35b033f5-

About Delta360 Delta360 is a trusted nationwide provider of fuel, lubricants, and reliability solutions for commercial, industrial, and oil & gas markets. We partner with customers to deliver reliable energy supply, advanced monitoring technology, and tailored service programs that keep operations running at peak performance. With a focus on innovation, safety, and dependability, Delta360 helps businesses reduce downtime, improve efficiency, and achieve long-term success. Joining our team means being part of a company that values expertise, safety, and customer success. At Delta360, youll have the opportunity to grow your career while helping power critical operations across the country. Position Overview: We are seeking a proactive and highly organized Executive Assistant to support our key leadership and ensure smooth, professional day-to-day management of his time. This role also includes related duties relative to his other smaller companies and is ideal for someone who thrives in a structured, team-oriented office environment and enjoys a diverse set of responsibilities. Key Responsibilities: Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items. Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments. Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability. Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office. Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed. Time Management: Continuously look for ways to make the CEO's schedule more efficient. Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities. Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO. Confidentiality Management: Safeguard sensitive information, ensuring privacy and security. Task Prioritization : Regularly assess tasks and priorities to align with the CEO's strategic goals. Team Communication : Act as a liaison between the CEO and other staff members or departments. Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making. Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations. 3+ years of experience in an executive assistant role Excellent written and verbal communication skills Strong organizational and multitasking abilities in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) Familiarity with commercial/industrial environments is a plus Courteous & Professional demeanor, high attention to detail, and sound judgment What We Offer: A collaborative and supportive work environment Exposure to a variety of clients and industries Health, dental, and vision insurance Retirement plan with company match Paid time off and company holidays PI7f7ce4cf7d02-0840

About Delta360 Delta360 is a trusted nationwide provider of fuel, lubricants, and reliability solutions for commercial, industrial, and oil & gas markets. We partner with customers to deliver reliable energy supply, advanced monitoring technology, and tailored service programs that keep operations running at peak performance. With a focus on innovation, safety, and dependability, Delta360 helps businesses reduce downtime, improve efficiency, and achieve long-term success. Joining our team means being part of a company that values expertise, safety, and customer success. At Delta360, you'll have the opportunity to grow your career while helping power critical operations across the country. Position Overview: We are seeking a proactive and highly organized Executive Assistant to support our key leadership and ensure smooth, professional day-to-day management of his time. This role also includes related duties relative to his other smaller companies and is ideal for someone who thrives in a structured, team-oriented office environment and enjoys a diverse set of responsibilities. Key Responsibilities: Email and Communication Filtering: Regularly check and prioritize incoming communications to ensure the CEO addresses only the most critical items. Meeting Coordination: Schedule and organize meetings, ensuring they are necessary and productive. Calendar Management: Maintain a clear and organized calendar, balancing work and personal commitments. Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. Event Planning: Organize and oversee corporate events, ensuring they align with business goals and the CEO's availability. Financial Monitoring: Keep an eye on expenses and budgets related to the CEO's activities and office. Project Tracking: Stay informed about key business projects and deadlines to advise and update the CEO as needed. Time Management: Continuously look for ways to make the CEO's schedule more efficient. Networking Coordination: Manage contacts and networking opportunities, aligning them with business priorities. Personal Appointments: Handle personal appointments to ensure a balanced lifestyle for the CEO. Confidentiality Management: Safeguard sensitive information, ensuring privacy and security. Task Prioritization : Regularly assess tasks and priorities to align with the CEO's strategic goals. Team Communication : Act as a liaison between the CEO and other staff members or departments. Feedback and Reporting: Gather and relay relevant feedback or reports to the CEO for informed decision-making. Problem-Solving: Anticipate and address potential issues before they reach the CEO, ensuring smooth operations. 3+ years of experience in an executive assistant role Excellent written and verbal communication skills Strong organizational and multitasking abilities in a fast-paced environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive) Familiarity with commercial/industrial environments is a plus Courteous & Professional demeanor, high attention to detail, and sound judgment What We Offer: A collaborative and supportive work environment Exposure to a variety of clients and industries Health, dental, and vision insurance Retirement plan with company match Paid time off and company holidays PI783ea3a244a0-0840

JOB OPENING NOTICE POSITION: Executive Administrative Assistant $82,000 per year 40 hours per week LOCATION: 400 Royal Palm Way Suite 212 Palm Beach, FL 33480 JOB DUTIES: Provide high level administrative support; oversee business and personal schedule; maintain administrative functions for five residences around the globe; oversee and maintain logistics of all households and home offices; maintain all personal accounts, documentation, licenses; maintain personal art portfolio. EDUCATION Bachelor's degree in Arts/Fashion REQUIRED: EXPERIENCE 36 months as Personal Assistant to CEO/Adm

Looking for a savvy Executive Assistant to elevate our CEO's game in the biotech world! If you're organized and energetic, we want you! Qualifications: - Master's degree in Business Administration (MBA) - 4+ years of executive support experience Responsibilities: - manage CEO's calendar - prepare executive communications - conduct market research Education: Master's degree in Business Administration (MBA) is required for this job Benefits: - comprehensive health insurance - professional development opportunities - educational assistance program

Re-Location Candidates Welcome! Bi-Lingual, English and Vietnamese/Executive Personal Assistant to Founder/CEO, Successful Global Manufacturing Company, Sugarland, Texas Our client, a global manufacturing company that is highly successful is looking for a right hand Executive Personal Assistant to support the Founder/CEO. The candidate MUST be bi-lingual, English/Vietnamese, has experience supporting a high-level executive and has a polished professional presentation. This is an exciting opportunity for someone who thrives in a fast-paced environment and also has an interest in learning more about their business. About the Job: Support the Founder/CEO as a right hand managing an ever- changing calendar, personal and professional in multiple time zones, Prioritize emails and craft responses on his behalf Organize and manage global travel arrangements with detailed itineraries Interact with executive team on behalf of the CEO Handle board of director meetings including organizing and assembling collateral materials Prepare CEO for other meetings including research, as needed Plan events and dinners, personal and professional Expense reporting, personal and professional Handle personal work such as running errands, Dr appointment scheduling, updating car maintenance/registrations and other ad hoc projects Salary plus Discretionary Bonus; Comprehensive Health Plan About You: At least 4 of experience as an Executive Personal Assistant supporting a busy executive. MUST be bi-lingual, English/Vietnamese Bachelors Degree Very detail oriented and organized with exceptional project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office Suite skills Excellent written and verbal communication skills An engaging professional polished demeanor with a no job too small attitude

If interested, please attach your resume in WORD ** CONSTRUCTION INDUSTRY REQUIRED RESPONSIBILITIES Maintain Daily Contact with the CEO/COO on all matters Coordinate daily calendar for the CEO/COO Must have excellent written and oral communication skills Must be creative while maintaining ability to multitask urgent priorities Plan appointments and events both personal and professional in nature Maintain extreme confidentiality at all times. Make travel arrangements Manage Personal Day to Day Needs Manage phone calls / emails / correspondences Respond promptly to CEO/COO calls and inquiries Facilitate internal and external communication (e.g. distribute information and schedule presentations, meetings and activities) REQUIREMENTS 3+ years Ex Admin experience Construction experience strongly preferred Ability to work independently and creatively Familiarity with online calendars and cloud systems Experience using online office productivity tools Strong communication skills (via phone, email and in-person) Ability to exercise discretion and confidentiality with sensitive company information Excellent organizational skills with an ability to think proactively and prioritize work Excellent communication skills Excellent writing skills and marketing skills Experience with preparing reports

About Freshworks: Freshworks provides intelligent customer engagement software for businesses of all sizes, making it easy for teams to win customers for life. More than 50,000 businesses trust Freshworks, including our employee engagement, customer engagement and CRM solutions, to better support employees so businesses can increase customer satisfaction and lifetime value. Our products are ready to go, easy to use, and offer a quick return on investment.Freshworks has received numerous accolades that include ranking #10 on the prestigious Forbes' Cloud 100 and #22 on the Battery Ventures/Glassdoor Best Places to Work lists. Headquartered in San Mateo, California, Freshworks has a dedicated global team operating from 13 locations to serve our customers throughout the world. Freshworks is backed by leading investors including Accel, CapitalG, Sequoia Capital and Tiger Global Management.What You'll Do:Serve as the point person for Freshworks brand new workplace, including: ordering supplies, stocking consumables, deliveries and shipping services, routine facility maintenance, and repair requestsSource, implement and manage vendor contracts; liaise with property management, security and facilities vendorsOwn all front desk duties - receiving guests, answering phone calls, handling deliveries, monitoring access to the officeAssist the Executive Assistant with managing the CEO's calendar extensively, including organizing internal and external meetings across time zones and locationsBook travel for the Executive team for domestic and internal travelPartner with Recruiting to accommodate candidate interviews with executives and prepare workspaces for new hiresPrepare and file executive expense reportsAssist with onboarding new hires alongside People Operations and ITCoordinate and facilitate company engagement events, work closely with cross-functional leaders to assist with internal & external events, and functions (both virtual and on-site).Identify & implement opportunities to build a more cohesive, happy, productive teamDrop off and pick up packages on and off-site. Requirements:Must work in person at Freshworks' office3+ years of Office Management and/or Executive Assistant experience (Start-up experience is a plus!)Prior experience maintaining confidentiality and dealing with information that is highly sensitivePrioritize multiple tasks seamlessly with impeccable attention to detail Exceptional written and verbal communication skillsPossess a positive, can-do attitude with the desire to take on additional responsibilitiesStrong technical skills including proficiency in (GSuite, Excel, Word, etc)Notary Certified highly preferred Bachelor's Degree preferredLocation:800 Bellevue Way NE, Bellevue, WA 98004Summary of Freshworks Benefits: Freshworks offers multiple options for dental, medical, vision, disability and life insurances. Flexible PTO + paid time off, flexible spending, commuter benefits, work from home, and wellness benefits are also offered. Freshworks also offers adoption and parental leave benefits. Submit Your Application You have successfully applied You have errors in applying Apply With Resume * First Name * Middle Name Last Name * Email * Mobile Phone Social Network and Web Links Provide us with links to see some of your work (Git/ Dribble/ Behance/ Pinterest/ Blog/ Medium) + Employer + Add Employer Education + Add education

Cor Tech is now hiring an Administrative & Marketing Assistant for our Piqua Ohio Client. - Direct Hire Opportunity - $15 - $25 / hour - 401 K - Tuition Reimbursement Position Summary: Provide timely and effective administrative support to the Chairman/CEO, the President/COO, Director of Marketing and secondary support to other members of the Executive Management team. Maintain strict confidentiality in processing of all information. Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties may be assigned to meet business needs. •Schedule and organize complex activities such as internal and external meetings, domestic and international travel, lodging, and events. •Coordinate calendar management via Outlook, requiring interaction with both internal and external executives and assistants, as well as other business associates to coordinate a variety of complex meetings. Sets reminders and assists with the various needs for each activity, including retrieval of proper historical references. •Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, records and transcribes minutes of meetings and files appropriately. •Deals with confidential business and personal information with professionalism and poise and safeguards from disclosure. •Acts as a project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, organizing companywide events and partnering with various community entities. •Communicates as appropriate with domestic and international customers and associates, sensitive to other cultures and behaviors, international time zones. •Assists marketing team with trade show coordination, website updates, social media management and other tasks as needed. •Review and summarize miscellaneous information, reports, and documents; does research and prepares reports as needed. •Composes and types routine correspondence. •Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Qualifications: Strong attention to detail and organization skills. Proficiency in Microsoft Office; Word, Excel and Power Point. Proficiency in database management. Ability to manage calendar software. Ability to work on multiple projects simultaneously, set priorities and meet short deadlines. Excellent grammar, composition and spelling skills; Excellent communication and interpersonal skills. Ability to work occasional weekend and evening hours. Ability to work accurately and meet deadlines independently, as well as part of a team. Required Education and Experience: High school diploma or general education degree (GED); or 3 years related experience; or equivalent combination of education and experience. Graphic arts and video creation experience preferred. Community service and or outreach a plus.

Permanent Executive Admin - NEW YORK AREA Remote vision dental medical 401k and equity - FREE Salary :70-75K RESUMES Email to : Job Description: Looking for an Administrative Assistant with a minimum of 3 years exp. in the NY area. You will support our CEO and other executives on the team. Must be able to handle a significant range of assignments that are complex in nature, where considerable judgment and initiative are required in resolving problems and making recommendations. The typical day would consist of managing multiple executive calendars for meetings onsite and offsite across multiple global time zones, making travel arrangements for global travel , executing expense reports on a timely basis and helping on ad-hoc projects including editing and or presentations on PowerPoint. Responsible for: Prepare and edit correspondence, presentations and other documents. Manage executive agendas Design and maintain databases and submit expense reports. Prepare and edit PowerPoint presentations. File and retrieve documents and reference materials. Conduct research, collect and analyze data to prepare documents. Manage and maintain executives' schedules, appointments and travel. Arrange and co-ordinate meetings and events. Record, transcribe and distribute minutes of meetings. Monitor, screen, respond to and distribute incoming communications. Answer and manage incoming calls. Receive and interact with incoming visitors when necessary. Liaise with internal staff at all levels. Coordinate project-based work. Review operating practices and implement improvements where necessary. What you bring to the role: Bachelor's Degree in Business Administration or an equivalent combination of education and job-related experience. 3 yrs exp. Secretary providing support for one or more senior level executives. Must have In-depth knowledge of relevant software such as MS Office Suite, Office 365, PowerPoint, Excel SharePoint, Teams and Zoom, Salesforce. Excellent written and verbal communications skills required. Experience in a multi-country environment, covering multiple stakeholders, managing global time zones and calendars. How you stand out: You can make it rain in Power Point and are Tech savvy. You have fast decision making skills and are adaptable. You love to learn and are curious about technology. You enjoy being in a diverse work environment exposed to global initiatives. You are characterized by a high energy level and a flexible mindset. You know how to cope with ad hoc situations. You are known for your drive to achieve results and your 'getting things done' attitude. *AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER* Job Requirements: *See above

About Interfirst Mortgage Company Interfirst Mortgage Company is a private equity-backed mortgage originator that is improving the way consumers obtain residential mortgages across the U.S., originating more than $35B of residential mortgages. Our leadership team has more than 100 years of mortgage, sales/marketing, and consumer-related experience, committed to delivering a best-in-class experience for every borrower. Charlotte and Chicago-area candidates have the option of working at one of our modern offices located near major transportation hubs, entertainment, and dining options and including the latest tech and amenities. The Executive Assistant makes a significant impact in supporting our Executive Management team on the administrative execution on strategic initiatives. Reporting to the Chief Operating Officer this role is primarily responsible for the administrative support of executive leaders, board meeting planning and coordination, and strategic projects. This individual supervises and directs the work of a small office administration team including two receptionists at different locations. This role will interact with all members of the Executive Management team, mid to senior level managers, all departments and external partners. Essential Duties & Responsibilities Provide proactive and complete administrative support for the Executive Management Team. Serve as executive team liaison by managing calendars, meetings, travel arrangements; respond on behalf of management internally and externally as needed; confidentially handle sensitive information. Assess information and requests and elevate to the appropriate party; prioritize strategic requests over non-essential needs. Partake and coordinate critical meetings for internal and external stakeholders; take and provide meeting minutes as needed. Prepare and execute the coordination of quarterly board meetings; gather relevant materials from all parties and prepare board reports. Distribute materials in a timely fashion; prepare ad hoc reports and meeting planning as needed. Prepare electronic and manual presentation materials as needed (PowerPoint, boardbooks, etc.) Partner closely with the CEO and COO for strategic initiatives and special projects by communicating with employees, stakeholders, and board members. Work closely with cross-functional project teams and committees to deliver on strategic initiatives and meet company objectives. Create and maintain regular weekly and monthly reports; receive and review completed documentation and signatures; draft internal and external correspondence; and manage documentation and paperwork. Plan and manage corporate and special events. Perform other duties as assigned. Supervisory Responsibilities The Executive Assistant has direct supervisory responsibilities and carries out the responsibilities in accordance with the company's policies and applicable laws. Responsibilities include planning, assigning and directing employee's work; evaluating performance; rewarding and disciplining employees; addressing complaints, performance coaching, and resolving problems; interviewing, hiring and training. Minimum Required Education & Experience Bachelor's degree in a related field and five or more years of administrative experience supporting C-Suite Executives in a fast-paced, rapidly changing environment; or equivalent combination of education and experience. Knowledge, Skills & Abilities Flexible, pivots quickly to changing priorities; proven multi-tasking, organization and prioritization skills. Manage multiple projects, problem solve and meet deadlines in an ever changing, fast-paced environment. High level of discretion, integrity, confidentiality and decorum. Works with highly sensitive data confidentially and shares only relevant information to approved parties. Self-starter and self-directed; works well independently and as a part of a team. Equally capable of leading or following others as appropriate. Superior written and verbal communication skills. Delivery of accurate, thorough, high-quality and timely work output. Deep interpersonal skills and emotional intelligence. Communication delivery tailored to specific audience. Relationship-building across all layers of organization, external parties and Board Members. Deep project planning and execution skills. Effective stress management, works well under pressure in a highly changing rapidly evolving environment. Overcomes adversity and obstacles to keep projects moving forward. Intermediate to Advanced skills utilizing GSuite (Sheets, GMail, Slides and Docs) & MSOffice and custom applications. Excellent at creating and maintaining spreadsheets including formulas, pivot tables and V-Look-Ups. Preferred, But Not Required Prior Mortgage Industry and/or FinTech experience. Prior experience in a start-up environment. Other Regular responsibilities of this role require that the incumbent reports work at the IMC onsite office location in Rosemont daily. Benefits We offer a great compensation package and benefits package to support you inside and outside of work when joining our team. Some of these benefits include a paid vacation policy, 401K, medical plans, dental, vision, company paid Life/AD&D, short term disability, and long term disability, free covered parking, casual dress policy and an onsite kitchen. Interfirst is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, sex, ethnicity, national origin, age, sexual orientation, ancestry, marital or parental status, disabled, military or veteran status, or any other basis or reason prohibited by any applicable law. We are committed to creating and maintaining a workforce environment that is free from any form of discriminations or harassment.

CFS is working with our publicly traded client located on the NW side of Houston on their search for a Senior Executive Assistant. This role will support the CEO and other senior executives on occasion. This role is ideal for someone that has supported the C-Suite in publicly traded companies for 10+ years. Responsibilities of the Senior Executive Assistant: Directs and oversees administrative support services staff Manage and maintain complex high volume email and detailed calendars Internal and external client/vendor greeting and coordination Event management, organizing all logistics of various events hosted by Senior Executives Coordinate and schedule meetings and conference calls, telepresence set up - internally and externally Manage travel arrangements: coordination of flights, accommodation, and ground transportation logistics Manage a multitude of frequent changes at short notice and prepare travel itineraries Management of expense processing through Coupa, reimbursement, personal amounts owing, and account reconciliations Drafts and distributes statistical reports, analytics, exhibits to company stakeholders, and submits reporting to regulatory and government agencies when required Maintain recordkeeping, confidential and sensitive data Qualifications of the Senior Executive Assistant include, but are not limited to: Experience supporting C-suite executives, including their teams Ten years of experience in administration including five years in a supervisory capacity Proficient in QuickBooks

Overview The overall purpose of this job is to provide professional and administrative support to the Immanuel and Subsidiaries Boards of Directors, Affordable Housing Boards of Directors and the Vision Foundation Board of Directors. The responsibilities of this job include overseeing governance activities, assisting Board Members in organizational administration, and managing the needs of Boards and Committees. Provides advanced, diversified and confidential administrative support to the President and Chief Executive Officer and/or Senior Vice President/Chief Executive(s). Organizes and expedites work though executive offices and initiates follow-up action. Communicates with individuals at all levels in organization, industry and community. Schedules appointments and arranges meetings, conferences and travel. Organizes and maintains correspondence and projects, following up on pending matters with limited direction. Serves as a resource in the resolution of complex problems and issues. Prepares special reports and correspondence, summarizing and analyzing data. Serves as a resource for receptionist desk coverage at the Home Office. Supports and lives out Immanuel's Mission and CHRIST Promises. Responsibilities Key Areas Key Responsibilities and Duties of the Job Governance Support Maintains confidentiality of sensitive information and works under strict deadlines with a very high degree of accuracy and professionalism. Administers the governance function of the organization in collaboration with the President/CEO, CFO, CAO, COO and Board Chairs. Supports all Board and Committee meetings by preparing agendas, materials, presentations and meeting minutes. Ensures all meeting follow-up items are handled appropriately. Supports the Boards in development and maintenance of applicable Board Policies. Ensures all reporting requirements with Board Policies are completed on a timely basis. Provides administrative support to Boards of Directors including planning, scheduling, recordkeeping, maintenance of required Board and Committee actions, and arranging travel to offsite meetings and conferences. Maintains all meeting materials on BoardEffect, Immanuel's e-governance portal. Review, file and establish Records Management procedures for archives and governance materials. Research, implement and monitor security parameters as needed or required on BoardEffect. Prepare and maintain governance Resource Library, Board Recruitment booklet and Board Orientation materials. Maintains effective working relationships with all Board and Committee members; particularly the Board Chairs, Vice Chairs, Secretary/Treasurers and Committee Chairs who require frequent communications. Completes Board related special projects requested by Board members or President/CEO such as: history book, mid-year and year-end accomplishments, maintenance of contribution summary and other projects as requested. Expand the ministry of Immanuel to other ELCA Nebraska Synod serving arm organizations by serving on their Boards or Committees, or by serving as a governance resource or consultant. Executive and Organizational Support Provides executive-level administrative and organizational support to the President/CEO and/or Senior Vice President/Chief Executive(s), with a high level of professionalism, accuracy, confidentiality, and creativity. Supports the President/CEO and/or Senior Vice President/Chief Executive(s), and management staff in all aspects of organizational administration including scheduling, scanning emails, communications, planning, presentation preparation, travel arrangements, and other functions. Maintains confidentiality of sensitive information and works under strict deadlines with a very high degree of accuracy and professionalism. Manages and maintains calendars and appointments for executive and designated staff as requested. Initiates, problem solves and schedules complex meetings, conference calls, and events for executive and direct reports. Reads and analyzes incoming emails, memos, and reports to determine their significance and plan their distribution. Serves as a communication liaison for the President/CEO and/or Senior Vice President/Chief Executive(s) ensuring appropriate issues and decisions are communicated to and from in a timely and effective manner. Exchanges information requiring some interpretation and/or persuasion to ensure proper action. Researches information and compiles data to prepare documents, spreadsheets and presentations, meeting notes, minutes, and special event preparations. Schedules meetings, meeting rooms, conference calls, and orders food or flowers as appropriate. Assists in coordinating attendance of executive(s) at fund-raising events, as requested. Develops and maintains reports in a variety of electronic systems and Microsoft applications. Creates, locates and distributes reports as needed. Reviews reports and correspondence for accuracy and grammar. Approves payroll of direct reports for executive(s) and other staff, or serves as back-up, as designated. Prepares invoices, mileage reimbursement, Executive P-Card expense summary and other expense reports for appropriate coding, signatures and payment. Serves as a subject matter expert in executive support areas. Maintains electronic and physical filing system Opens, sorts, and distributes incoming correspondence including mail, email, and faxes. Office Management Acts as a point of contact in the absence of the President/CEO and/or Senior Vice President/Chief Executive(s), and/or other Executive Assistants to address certain issues or defer to the appropriate person. May answer and direct phone calls to appropriate parties or take messages. Leads, manages, assists, and/or participates in special projects, workgroups, or programs within the organization. Collaborates with other departments and cross-functional groups to update processes and create best practices. Works closely with Administrative Executive Manager, Administrative Support Team, and other staff/departments to offer administrative back-up support as needed or requested. Other Perform other duties as required or requested. Qualifications Education- Bachelor's Degree in Business Administration, English or related field is required. Equivalent years of experience may substitute for education requirement. Experience- Five (5) years of general office administration experience is required. Five (5) years of executive level support experience. Equivalent years of education may substitute for experience requirement. Other Requirements- Certified Professional Secretary or Certified Administrative Professional is preferred. KSA- Knowledge Skills and Abilities- Knowledge of functions performed by the President and CEO. Knowledge of other disciplines and functions within the company. Knowledge of the purpose and functions of governance vs. purpose and functions of management. Knowledge of business management functions such as planning, budgeting, and expense management. Knowledge of arrangements required for event planning and business travel. Skills in Microsoft Word, Excel, PowerPoint, Outlook, and Publisher. Skilled at presenting oneself as professional in appearance and manner. Skilled in written communication including spelling and grammar. Ability to have patience and to remain flexible as daily priorities change. Knowledge of project management processes. Knowledge of records management procedures. Ability to document and translate meeting notes. Ability to think and act creatively when needed. Ability to effectively communicate with all types of people, both written and verbal. Ability to solve ambiguous problems. Ability to be detail oriented and analytical. Ability to exercise discretion and independent judgement. Ability to organize, multi-task, and prioritize. Ability to work well with others. Ability to work independently. Ability to make decisions in a timely manner. Ability to anticipate the Board's as well as the President/CEO and/or Senior Vice President/Chief Executive's needs in advance and handle them appropriately. Ability to maintain extreme confidentiality.

LOCATION Whittier, L.A. County, CA SALARY $45K - $52K THE ORGANIZATION NHMC is a 35 year old nonprofit 501(c)(3) civil rights organization that was founded to eliminate hate, discrimination, and racism towards Latinos and marginalized communities. We educate and increase visibility of Latinx from our policy work in Washington D.C. to our media advocacy work in Hollywood where we collaborate, create, and connect Latino talent with the entertainment industry. At NHMC we focus on all forms of media because of its powerful effect on the attitudes, values, and beliefs of society. NHMC collaborates with other social justice organizations to eliminate online hate and hold online platforms accountable for their content. We advocate for the Lifeline Program, Net Neutrality protections, and also work in closing the digital divide for Latino and other marginalized communities. NHMC works in partnership with other civil rights organizations to safeguard democracy in the United States of America. POSITION SUMMARY The Executive & Media Assistant (the Assistant) works closely and reports to the President & CEO and Chief of Staff, but will also interface with the rest of the NHMC staff. The Assistant will have the ability to handle a wide variety of activities and confidential matters with discretion. The short description of this job is "CEO of Making Sure Everything Runs Smoothly." The Assistant must be a well organized professional that will oversee day-to-day operations for the President's office, which includes scheduling arrangements, internal and external communications, and information management. The Assistant serves as a representative of the President while interacting with individuals at all levels of the organization, as well as high-level external contacts, and develops effective working relationships with partners across entertainment and government. In all work, the Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, and sound judgement are required. Former Assistants have gone on to work at production companies, entertainment studios, and promoted from within. MINIMUM REQUIREMENTS Demonstrated or stated commitment to social justice issues affecting Latinx and other marginalized communities Demonstrated interest in the entertainment industry, non-profit work and policy Excellent written and verbal communication skills Strong Technology Skills in Microsoft Office (Outlook, Word, Excel and PowerPoint), Google Suite, Zoom and other video conference software and creation of Zoom meetings Strong organizational skills that reflect ability to respond promptly and accurately to multiple tasks with calm and professionalism. Very strong interpersonal skills and the ability to build relationships outside and within the organization Emotional maturity, including the ability to anticipate needs, and adjust communication styles for different audiences Team player, with the ability to be effective independently Problem-solver who seeks new opportunities and proposes solutions Bachelor's degree or commensurate experience Occasional lifting up to 35 pounds Willingness to learn and be trained DUTIES IN DETAIL Coordinate President & CEO's complex calendar which include meetings with entertainment executives and government officials Prepare briefing materials, research, and power points ahead of meetings Track and handle all external speaking, event and media inquiries Read, analize, and respond to incoming emails in a timely manner Write email correspondence, letters, agendas, minutes, remarks, presentations, and set up audio-visual equipment Attend external meetings and events representing NHMC Coordinate educational webinars, virtual panels, & events Research and create copy and video to post on President & CEO's professional social media Write e-newsletter and other external communication correspondence Write articles and create marketing materials for website Prepare press releases and follow up with media inquiries Coordinate and co-produce NHMC's podcast Handle basic bookkeeping tasks Other related duties as assigned DESIRED EXPERIENCE Bachelor's degree: Major in Public Relations, Communications, Journalism or related field Experience with Adobe Suite (Photoshop, Acrobat, Premiere Pro) Graphic design experience is a plus (Adobe Illustrator, Canva) Basic video production & editing experience is a plus Audio editing for podcast is a plus Website management (WordPress) Photography Social Media Quickbooks Event planning experience TO APPLY Send an email to and cc: with 'EXECUTIVE & MEDIA ASSISTANT' in the subject line. Attach your 1) resume; 2) cover letter detailing your interest in working for NHMC and your relevant skills and experience; and 3) 2-3 relevant writing samples. Only submissions that include all of the requested materials will be considered. Applications will be accepted until the position is filled. The National Hispanic Media Coalition provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual expression and identity, veteran status, national origin, age or disability. The National Hispanic Media Coalition strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+, and other underrepresented applicants.