Cutting Edge Industries, Inc.
Pompano Beach, Florida
We are seeking a highly organized and detail-oriented Project Coordinator / Administrative Assistant to support our team with scheduling, job coordination, and project documentation. This role is ideal for someone who thrives in a fast-paced environment and can manage multiple priorities while meeting tight deadlines.
04/12/2026
Full time
We are seeking a highly organized and detail-oriented Project Coordinator / Administrative Assistant to support our team with scheduling, job coordination, and project documentation. This role is ideal for someone who thrives in a fast-paced environment and can manage multiple priorities while meeting tight deadlines.
Now Hiring: Executive Assistant I We are seeking a highly organized and proactive Executive Assistant I to provide comprehensive support to a Vice President or Department Chair within a dynamic and complex environment. If you thrive in fast-paced settings and enjoy coordinating operations, managing priorities, and driving efficiency-this role is for you. Key Responsibilities Partner with leadership to plan, schedule, and track projects, ensuring goals are achieved on time and within budget Conduct research, compile data, and prepare reports and statistical analyses Monitor budgets, grant allocations, and maintain financial records Coordinate HR and payroll activities, including weekly submissions and issue resolution Organize meetings, conferences, and events, including logistics and materials preparation Manage executive calendars, travel arrangements, and expense reporting Screen communications (calls, emails, mail) and prioritize follow-ups Maintain office operations including supplies, vendor coordination, and compliance documentation Support special projects, grant applications, and regulatory preparations Qualifications 7-10 years of administrative or business experience Bachelor's degree or equivalent combination of education and experience Intermediate proficiency in MS Office Suite Core Competencies Strong communication and relationship-building skills Excellent time management and organizational abilities High attention to detail and quality orientation Ability to adapt quickly in changing environments Proactive problem-solving and decision-making skills Ability to work under pressure while maintaining performance Why Join Us? Work closely with senior leadership Be part of a collaborative, high-performing team Engage in impactful projects across clinical, academic, and administrative functions Apply today or share with someone who would be a great fit! If Interested, you can reach me on my number (917)- or email me at Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.
04/11/2026
Full time
Now Hiring: Executive Assistant I We are seeking a highly organized and proactive Executive Assistant I to provide comprehensive support to a Vice President or Department Chair within a dynamic and complex environment. If you thrive in fast-paced settings and enjoy coordinating operations, managing priorities, and driving efficiency-this role is for you. Key Responsibilities Partner with leadership to plan, schedule, and track projects, ensuring goals are achieved on time and within budget Conduct research, compile data, and prepare reports and statistical analyses Monitor budgets, grant allocations, and maintain financial records Coordinate HR and payroll activities, including weekly submissions and issue resolution Organize meetings, conferences, and events, including logistics and materials preparation Manage executive calendars, travel arrangements, and expense reporting Screen communications (calls, emails, mail) and prioritize follow-ups Maintain office operations including supplies, vendor coordination, and compliance documentation Support special projects, grant applications, and regulatory preparations Qualifications 7-10 years of administrative or business experience Bachelor's degree or equivalent combination of education and experience Intermediate proficiency in MS Office Suite Core Competencies Strong communication and relationship-building skills Excellent time management and organizational abilities High attention to detail and quality orientation Ability to adapt quickly in changing environments Proactive problem-solving and decision-making skills Ability to work under pressure while maintaining performance Why Join Us? Work closely with senior leadership Be part of a collaborative, high-performing team Engage in impactful projects across clinical, academic, and administrative functions Apply today or share with someone who would be a great fit! If Interested, you can reach me on my number (917)- or email me at Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts.
Company Description: Rafiki Coalition for Health and Wellness is a San Francisco-based nonprofit dedicated to eliminating health inequities and improving the lives of Black, African American, and marginalized communities in the Bay Area. For over 35 years, we have provided a safe, welcoming space where health, healing, and hope come together. We offer a holistic range of services, including free and low-cost health screenings, HIV prevention and care, mental health counseling, housing and economic support, fitness classes, and nutrition programs. Guided by a belief that wellness is more than the absence of illness, we embrace a whole-person approach that honors the cultural, social, and emotional needs of our community. At Rafiki, we are more than a service provider. We are a trusted partner, advocate, and resource. Our work is rooted in compassion, cultural humility, and a commitment to social justice. Every day, our team stands with our community to dismantle barriers, amplify voices, and create pathways to health and opportunity. If you're looking to join a mission-driven organization where your work directly empowers individuals and strengthens communities, Rafiki Coalition is the place to make a meaningful impact Job Description: General Summary Rafiki Coalition's mission is to eliminate health inequities in San Francisco's Black and marginalized communities through education, advocacy, and by providing holistic health and wellness services in a culturally affirming environment. Rafiki operates a range of programs that support the physical, mental, and spiritual wellness of Black and marginalized residents, including clinical services, health and wellness classes, community events, and policy and advocacy work. Under the direction of the Director of Development & Communications (DD&C), the Development Assistant provides critical administrative, operational, and logistical support to Rafiki's fundraising efforts, with a focus on private philanthropy (foundations, corporate partners, donor-advised funds, and individual donors). This role helps keep the development department organized and moving by managing data entry and gift processing, acknowledgments, donor and prospect logistics, scheduling and follow-up support for the DD&C, and small-scale donor and funder engagement events. The Development Assistant's primary internal partner is the DD&C. By handling core administrative and coordination tasks, the Development Assistant amplifies the DD&C ability to drive org-wide fundraising strategy, build and deepen funder relationships, and lead Rafiki's key fundraising campaigns: the annual fund campaign, 40th anniversary campaign, and capital campaign. Responsibilities: Development Operations Enter and update donor, funder, and prospect records in Rafiki's CRM (Neon One), ensuring accurate contact information, giving history, and key notes. Maintain clean, consistent data, including coding gifts by campaign and fund, updating mailing preferences, and de-duplicating records as needed. Log incoming gifts and pledges in the CRM and route documentation to Finance for timely deposit and coding. Prepare acknowledgement letters and emails using established templates so that thank-yous go out within agreed-upon timelines and reflect Rafiki's voice and values. Maintain electronic and physical files for donation records and acknowledgments as needed. Generate basic lists and exports (e.g., mailing lists, event invite lists, donor segments) at the direction of the DD&C and Development Manager. Support for the Director of Development & Communications and Development Team Serve as the primary administrative partner to the DD&C, helping organize her workload across the annual fund/AACHEC campaign, 40th anniversary campaign, and capital campaign. Manage a development-focused calendar for the DD&C, including scheduling donor and funder meetings, internal development check-ins, and key campaign milestones. Prepare meeting logistics for donor and funder engagements (calendar invites, Zoom links or room bookings, and links to existing briefing materials provided by the DD&C or Development Manager). Track pending tasks and "asks" from the DD&C to staff, consultants, and board members related to fundraising (e.g., drafts, approvals, data pulls) and remind people of deadlines. Keep a simple log of outstanding follow-ups for the DD&C (e.g., funders to re-contact, materials to send, internal decisions needed) and help ensure nothing falls through the cracks. Provide administrative support for development-related working groups and committees as needed (scheduling, agendas, notes, and follow-up task tracking). Coordinate with external consultants (e.g., grants writer, communications/PR, event planner) on logistics and deadlines as directed by the DD&C and Development Manager. Small Events & Donor Engagement Support Provide logistical support for small donor and funder engagement activities, such as salons, in-office gatherings at Rafiki's building, site visits, and briefings connected to the annual fund, AACHEC relaunch, 40th anniversary, and capital campaign. Assist with event-related tasks such as invite lists, RSVPs, guest communications, simple room setup, name tags, and day-of check-in, under the direction of the DD&C and/or Development Manager. Coordinate with the event planner on development-related needs for larger events (e.g., sponsor invite lists, comped tickets, and post-event follow-up lists) as directed by the DD&C or Development Manager. Collect attendance information from events (e.g., sign-in sheets, RSVP reports) and share it with the DD&C and Development Manager so it can be reflected in donor and prospect records. Requirements: Qualifications: Experience 1-3 years of experience in nonprofit administration, development, executive support, or a related field. Experience with data entry and basic reporting in a CRM, database, or similar system (prior use of Neon One or other fundraising CRMs is a plus). Experience coordinating logistics, scheduling, or small events in a busy, multi-project environment. Skills and Competencies Strong organizational skills and attention to detail; able to manage many small tasks and deadlines at once without losing track. Comfort working in spreadsheets and databases and following data entry protocols to keep information clean and usable. Clear and professional written communication, including email and basic letter drafting using templates. Ability to build positive working relationships with staff, consultants, and board members, and to communicate respectfully across lines of difference. Discretion and good judgment when handling confidential information about donors, funders, and partners. Commitment to racial equity, health equity, and Rafiki's mission to support Black and marginalized communities in San Francisco. Preferred Qualifications Experience supporting fundraising activities (gift processing, acknowledgments, donor events, or similar). Experience supporting senior leaders (e.g., as an executive assistant or project coordinator). Familiarity with Bay Area community-based organizations and/or the philanthropic landscape. Additional Information: Type: Full-time Location: San Francisco, CA Reports to: Director of Development and Communications FLSA: Non-Exempt Compensation: Full-time, $27.00 to $29.00 hourly Application Instructions: Please submit resume and cover letter. Include in the cover letter: Why you are interested in this position Your experience in fundraising with non-profit health and wellness organizations Grant writing experience Compensation details: 27-29 Hourly Wage PIad9c3c1b28c4-2527
04/10/2026
Full time
Company Description: Rafiki Coalition for Health and Wellness is a San Francisco-based nonprofit dedicated to eliminating health inequities and improving the lives of Black, African American, and marginalized communities in the Bay Area. For over 35 years, we have provided a safe, welcoming space where health, healing, and hope come together. We offer a holistic range of services, including free and low-cost health screenings, HIV prevention and care, mental health counseling, housing and economic support, fitness classes, and nutrition programs. Guided by a belief that wellness is more than the absence of illness, we embrace a whole-person approach that honors the cultural, social, and emotional needs of our community. At Rafiki, we are more than a service provider. We are a trusted partner, advocate, and resource. Our work is rooted in compassion, cultural humility, and a commitment to social justice. Every day, our team stands with our community to dismantle barriers, amplify voices, and create pathways to health and opportunity. If you're looking to join a mission-driven organization where your work directly empowers individuals and strengthens communities, Rafiki Coalition is the place to make a meaningful impact Job Description: General Summary Rafiki Coalition's mission is to eliminate health inequities in San Francisco's Black and marginalized communities through education, advocacy, and by providing holistic health and wellness services in a culturally affirming environment. Rafiki operates a range of programs that support the physical, mental, and spiritual wellness of Black and marginalized residents, including clinical services, health and wellness classes, community events, and policy and advocacy work. Under the direction of the Director of Development & Communications (DD&C), the Development Assistant provides critical administrative, operational, and logistical support to Rafiki's fundraising efforts, with a focus on private philanthropy (foundations, corporate partners, donor-advised funds, and individual donors). This role helps keep the development department organized and moving by managing data entry and gift processing, acknowledgments, donor and prospect logistics, scheduling and follow-up support for the DD&C, and small-scale donor and funder engagement events. The Development Assistant's primary internal partner is the DD&C. By handling core administrative and coordination tasks, the Development Assistant amplifies the DD&C ability to drive org-wide fundraising strategy, build and deepen funder relationships, and lead Rafiki's key fundraising campaigns: the annual fund campaign, 40th anniversary campaign, and capital campaign. Responsibilities: Development Operations Enter and update donor, funder, and prospect records in Rafiki's CRM (Neon One), ensuring accurate contact information, giving history, and key notes. Maintain clean, consistent data, including coding gifts by campaign and fund, updating mailing preferences, and de-duplicating records as needed. Log incoming gifts and pledges in the CRM and route documentation to Finance for timely deposit and coding. Prepare acknowledgement letters and emails using established templates so that thank-yous go out within agreed-upon timelines and reflect Rafiki's voice and values. Maintain electronic and physical files for donation records and acknowledgments as needed. Generate basic lists and exports (e.g., mailing lists, event invite lists, donor segments) at the direction of the DD&C and Development Manager. Support for the Director of Development & Communications and Development Team Serve as the primary administrative partner to the DD&C, helping organize her workload across the annual fund/AACHEC campaign, 40th anniversary campaign, and capital campaign. Manage a development-focused calendar for the DD&C, including scheduling donor and funder meetings, internal development check-ins, and key campaign milestones. Prepare meeting logistics for donor and funder engagements (calendar invites, Zoom links or room bookings, and links to existing briefing materials provided by the DD&C or Development Manager). Track pending tasks and "asks" from the DD&C to staff, consultants, and board members related to fundraising (e.g., drafts, approvals, data pulls) and remind people of deadlines. Keep a simple log of outstanding follow-ups for the DD&C (e.g., funders to re-contact, materials to send, internal decisions needed) and help ensure nothing falls through the cracks. Provide administrative support for development-related working groups and committees as needed (scheduling, agendas, notes, and follow-up task tracking). Coordinate with external consultants (e.g., grants writer, communications/PR, event planner) on logistics and deadlines as directed by the DD&C and Development Manager. Small Events & Donor Engagement Support Provide logistical support for small donor and funder engagement activities, such as salons, in-office gatherings at Rafiki's building, site visits, and briefings connected to the annual fund, AACHEC relaunch, 40th anniversary, and capital campaign. Assist with event-related tasks such as invite lists, RSVPs, guest communications, simple room setup, name tags, and day-of check-in, under the direction of the DD&C and/or Development Manager. Coordinate with the event planner on development-related needs for larger events (e.g., sponsor invite lists, comped tickets, and post-event follow-up lists) as directed by the DD&C or Development Manager. Collect attendance information from events (e.g., sign-in sheets, RSVP reports) and share it with the DD&C and Development Manager so it can be reflected in donor and prospect records. Requirements: Qualifications: Experience 1-3 years of experience in nonprofit administration, development, executive support, or a related field. Experience with data entry and basic reporting in a CRM, database, or similar system (prior use of Neon One or other fundraising CRMs is a plus). Experience coordinating logistics, scheduling, or small events in a busy, multi-project environment. Skills and Competencies Strong organizational skills and attention to detail; able to manage many small tasks and deadlines at once without losing track. Comfort working in spreadsheets and databases and following data entry protocols to keep information clean and usable. Clear and professional written communication, including email and basic letter drafting using templates. Ability to build positive working relationships with staff, consultants, and board members, and to communicate respectfully across lines of difference. Discretion and good judgment when handling confidential information about donors, funders, and partners. Commitment to racial equity, health equity, and Rafiki's mission to support Black and marginalized communities in San Francisco. Preferred Qualifications Experience supporting fundraising activities (gift processing, acknowledgments, donor events, or similar). Experience supporting senior leaders (e.g., as an executive assistant or project coordinator). Familiarity with Bay Area community-based organizations and/or the philanthropic landscape. Additional Information: Type: Full-time Location: San Francisco, CA Reports to: Director of Development and Communications FLSA: Non-Exempt Compensation: Full-time, $27.00 to $29.00 hourly Application Instructions: Please submit resume and cover letter. Include in the cover letter: Why you are interested in this position Your experience in fundraising with non-profit health and wellness organizations Grant writing experience Compensation details: 27-29 Hourly Wage PIad9c3c1b28c4-2527
Description: Position Summary Monroe Moxness Berg, a mid-sized boutique law firm, is seeking a highly skilled and detail-oriented Legal Assistant to provide comprehensive legal and administrative support to four attorneys, including partner-level litigators. The ideal candidate will have a minimum of four (4) years of experience in litigation legal support, including proficiency with state and federal e-filing, heavy calendaring, dictation, and executive-level administrative assistance. This role requires exceptional organizational abilities, strong communication skills, and the capacity to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Prepare, revise, and finalize litigation documents, including pleadings, motions, discovery, correspondence, and trial materials. Perform state and federal court e-filings in compliance with applicable rules and deadlines. Manage complex and heavy calendaring for multiple attorneys, including hearings, deadlines, meetings, and internal reminders. Provide executive assistant-level support to partner-level attorneys, including dictation, scheduling, travel arrangements, expense coordination and CLE reporting. Maintain and organize electronic and physical case files, exhibits, and document management systems. Assist with deposition, trial, or hearing preparation, including assembling binders, coordinating witness materials, managing logistics and electronic presentation of exhibits. Communicate professionally with clients, vendors, court personnel, opposing counsel, and internal staff. Monitor case deadlines and proactively ensure attorneys are prepared for upcoming obligations. Handle administrative tasks such as time entry, billing support, mail processing, and document scanning. Maintain confidentiality and uphold the firm's standards of professionalism and client service. Qualifications and Requirements Minimum of four (4) years of litigation legal assistant experience in a law firm environment. Corporate legal assistance experience and executive assistance is preferred. Demonstrated proficiency with state and federal e-filing systems and court rules. Proven experience supporting partner-level attorneys with both legal and executive-style administrative tasks. Strong command of Microsoft Office Suite (Word, Outlook, Excel) and familiarity with legal practice management software. Excellent written and verbal communication skills, including proofreading and document formatting. Ability to manage competing priorities, meet tight deadlines, and maintain accuracy under pressure. Strong organizational skills, attention to detail, and a proactive approach to workflow management. Professional demeanor, discretion, and a commitment to high-quality work. Work Environment This position operates in a professional office setting and requires regular interaction with attorneys, staff, clients, and external parties. The role may occasionally require extended hours to meet deadlines or support trial preparation. Compensation and Benefits Monroe Moxness Berg provides a competitive benefits package including medical, dental, vision, life and disability insurance plans, as well as free onsite parking, fitness center, meals, and much more! Requirements: Compensation details: 32-36 Hourly Wage PI82d5444e5f03-0522
04/09/2026
Full time
Description: Position Summary Monroe Moxness Berg, a mid-sized boutique law firm, is seeking a highly skilled and detail-oriented Legal Assistant to provide comprehensive legal and administrative support to four attorneys, including partner-level litigators. The ideal candidate will have a minimum of four (4) years of experience in litigation legal support, including proficiency with state and federal e-filing, heavy calendaring, dictation, and executive-level administrative assistance. This role requires exceptional organizational abilities, strong communication skills, and the capacity to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Prepare, revise, and finalize litigation documents, including pleadings, motions, discovery, correspondence, and trial materials. Perform state and federal court e-filings in compliance with applicable rules and deadlines. Manage complex and heavy calendaring for multiple attorneys, including hearings, deadlines, meetings, and internal reminders. Provide executive assistant-level support to partner-level attorneys, including dictation, scheduling, travel arrangements, expense coordination and CLE reporting. Maintain and organize electronic and physical case files, exhibits, and document management systems. Assist with deposition, trial, or hearing preparation, including assembling binders, coordinating witness materials, managing logistics and electronic presentation of exhibits. Communicate professionally with clients, vendors, court personnel, opposing counsel, and internal staff. Monitor case deadlines and proactively ensure attorneys are prepared for upcoming obligations. Handle administrative tasks such as time entry, billing support, mail processing, and document scanning. Maintain confidentiality and uphold the firm's standards of professionalism and client service. Qualifications and Requirements Minimum of four (4) years of litigation legal assistant experience in a law firm environment. Corporate legal assistance experience and executive assistance is preferred. Demonstrated proficiency with state and federal e-filing systems and court rules. Proven experience supporting partner-level attorneys with both legal and executive-style administrative tasks. Strong command of Microsoft Office Suite (Word, Outlook, Excel) and familiarity with legal practice management software. Excellent written and verbal communication skills, including proofreading and document formatting. Ability to manage competing priorities, meet tight deadlines, and maintain accuracy under pressure. Strong organizational skills, attention to detail, and a proactive approach to workflow management. Professional demeanor, discretion, and a commitment to high-quality work. Work Environment This position operates in a professional office setting and requires regular interaction with attorneys, staff, clients, and external parties. The role may occasionally require extended hours to meet deadlines or support trial preparation. Compensation and Benefits Monroe Moxness Berg provides a competitive benefits package including medical, dental, vision, life and disability insurance plans, as well as free onsite parking, fitness center, meals, and much more! Requirements: Compensation details: 32-36 Hourly Wage PI82d5444e5f03-0522
Description CHRISTUS Santa Rosa Hospital - Westover Hills (CSRH-WH) is a 253-bed hospital serving the fastest-growing area of San Antonio. Specialized care includes orthopedic and surgical care with advanced spine surgery, Intensive Care, complex neurology for treating stroke and other neurovascular issues, comprehensive cardiovascular care from diagnostics to open heart surgery, vascular lab, sleep center, women's services, a newborn nursery, the CHRISTUS Weight Loss Institute, wound care, rehabilitation, emergency services, and more. The campus also boasts an Outpatient Imaging Center, an Ambulatory Surgery Center, and four medical plazas, one of which houses our CHRISTUS Santa Rosa Family Medicine Residency Program and CHRISTUS Santa Rosa Family Health Center. Summary: Under the direction of the Director of Medical Staff Services, the Medical Staff Coordinator Lead assures the proper credentialing of licensed independent practitioners, physician assistants, nurse practitioners, and certified registered nurse anesthetists. with medical staff privileges. Leads the administrative and documentation support to medical staff services of the facility. Validates, records, transcribes, and maintains all necessary records. Acts as a liaison between the medical staff, medical staff office and physician recruitment committee. Acts as a liaison between the medical staff and other departments of the hospital and provides direction in the coordination of the duties of the medical staff. Maintain a working knowledge of the medical staff bylaws, hospital rules and regulations and hospital policies pertaining to medical staff, practitioner and the organization to ensure the medical staff's adherence within stated parameters. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. As the hospital Credentials Committee Liaison, validates the Practitioner credentialing applications for licensed independent practitioners, physician assistants, nurse practitioners, and certified registered nurse anesthetists, in accordance with accreditation standards, regulatory requirements and policies and procedures in preparation for review by the Credentials Committee. Leads the examination of researches, enters data, files, and gathers all information necessary to process information received from practitioners to support the credentialing process. Researches, develops, and revises, existing privilege sheets to assure they are most current in regard to standard of care and new technology. Responsible for the maintenance and accuracy of electronic credentialing files; Respond to telephone inquiries and written inquiries from practitioners and other departments, pertaining to practitioner and credentialing status in a professional and courteous manner. Facilitate all additions, terminations and changes to practitioners' membership and privileges for processing to the Board of Directors in the secure credentialing software. Medical Staff Organization facilitator of Medical Executive Committees per the bylaws. Maintain a high level of proficiency in the implementation of the medical staff database system modules related to medical staff, practitioners, and the organization to ensure the medical staff's adherence with stated parameters. Maintain compliance with regulatory and accrediting bodies; Joint Commission standards, State and Federal Law pertaining to the Medical Staff and apply them to the credentialing, privileging process as needed. Manage (FPPE) and Ongoing Professional Practice Evaluations (OPPE). Coordinate the Medical Staff's succession and leadership process including the election process of system hospital medical staff leadership in compliance with the medical staff bylaws processes. Facilitate medical staff committee meetings as requested, which includes committee notification, drafting agendas, taking and drafting minutes; and any follow up as required Manage the Practitioner Conduct process as needed per policy. Manage with onboarding process of medical staff and allied health professional candidates. Maintain communication boards and ER Roster or other tasks as assigned. Requirements: Education Associate Degree or equivalent education and experience. Medical terminology training is preferred. Excellent oral and written communication skills Excellent interpersonal skills and work effectively and efficiently with healthcare professionals both in and out of the hospital environment Must be motivated as well as a self-starter who can work independently however capable and willing to take direction as appropriate Knowledge of medical terminology preferred Exhibits a high degree of confidentiality Must possess strong organizational skills Proficient computer skills to operate Microsoft Outlook, Word and Excel. Experience Five (5) years' experience in healthcare A minimum of three (3) years in credentialing physician and allied health professionals Licenses, Registrations, or Certifications CPCS (Certified Professional Credentialing Specialist) or CPMSM (Certified Professional Medical Staff Management Certification preferred Work Schedule: 5 Days - 8 Hours Work Type: Full Time
04/09/2026
Full time
Description CHRISTUS Santa Rosa Hospital - Westover Hills (CSRH-WH) is a 253-bed hospital serving the fastest-growing area of San Antonio. Specialized care includes orthopedic and surgical care with advanced spine surgery, Intensive Care, complex neurology for treating stroke and other neurovascular issues, comprehensive cardiovascular care from diagnostics to open heart surgery, vascular lab, sleep center, women's services, a newborn nursery, the CHRISTUS Weight Loss Institute, wound care, rehabilitation, emergency services, and more. The campus also boasts an Outpatient Imaging Center, an Ambulatory Surgery Center, and four medical plazas, one of which houses our CHRISTUS Santa Rosa Family Medicine Residency Program and CHRISTUS Santa Rosa Family Health Center. Summary: Under the direction of the Director of Medical Staff Services, the Medical Staff Coordinator Lead assures the proper credentialing of licensed independent practitioners, physician assistants, nurse practitioners, and certified registered nurse anesthetists. with medical staff privileges. Leads the administrative and documentation support to medical staff services of the facility. Validates, records, transcribes, and maintains all necessary records. Acts as a liaison between the medical staff, medical staff office and physician recruitment committee. Acts as a liaison between the medical staff and other departments of the hospital and provides direction in the coordination of the duties of the medical staff. Maintain a working knowledge of the medical staff bylaws, hospital rules and regulations and hospital policies pertaining to medical staff, practitioner and the organization to ensure the medical staff's adherence within stated parameters. Responsibilities: Meets expectations of the applicable OneCHRISTUS Competencies: Leader of Self, Leader of Others, or Leader of Leaders. As the hospital Credentials Committee Liaison, validates the Practitioner credentialing applications for licensed independent practitioners, physician assistants, nurse practitioners, and certified registered nurse anesthetists, in accordance with accreditation standards, regulatory requirements and policies and procedures in preparation for review by the Credentials Committee. Leads the examination of researches, enters data, files, and gathers all information necessary to process information received from practitioners to support the credentialing process. Researches, develops, and revises, existing privilege sheets to assure they are most current in regard to standard of care and new technology. Responsible for the maintenance and accuracy of electronic credentialing files; Respond to telephone inquiries and written inquiries from practitioners and other departments, pertaining to practitioner and credentialing status in a professional and courteous manner. Facilitate all additions, terminations and changes to practitioners' membership and privileges for processing to the Board of Directors in the secure credentialing software. Medical Staff Organization facilitator of Medical Executive Committees per the bylaws. Maintain a high level of proficiency in the implementation of the medical staff database system modules related to medical staff, practitioners, and the organization to ensure the medical staff's adherence with stated parameters. Maintain compliance with regulatory and accrediting bodies; Joint Commission standards, State and Federal Law pertaining to the Medical Staff and apply them to the credentialing, privileging process as needed. Manage (FPPE) and Ongoing Professional Practice Evaluations (OPPE). Coordinate the Medical Staff's succession and leadership process including the election process of system hospital medical staff leadership in compliance with the medical staff bylaws processes. Facilitate medical staff committee meetings as requested, which includes committee notification, drafting agendas, taking and drafting minutes; and any follow up as required Manage the Practitioner Conduct process as needed per policy. Manage with onboarding process of medical staff and allied health professional candidates. Maintain communication boards and ER Roster or other tasks as assigned. Requirements: Education Associate Degree or equivalent education and experience. Medical terminology training is preferred. Excellent oral and written communication skills Excellent interpersonal skills and work effectively and efficiently with healthcare professionals both in and out of the hospital environment Must be motivated as well as a self-starter who can work independently however capable and willing to take direction as appropriate Knowledge of medical terminology preferred Exhibits a high degree of confidentiality Must possess strong organizational skills Proficient computer skills to operate Microsoft Outlook, Word and Excel. Experience Five (5) years' experience in healthcare A minimum of three (3) years in credentialing physician and allied health professionals Licenses, Registrations, or Certifications CPCS (Certified Professional Credentialing Specialist) or CPMSM (Certified Professional Medical Staff Management Certification preferred Work Schedule: 5 Days - 8 Hours Work Type: Full Time
Administrative Assistant Location: Colorado Springs, CO Duration: 12-month contract Schedule: Monday-Friday, 8:00 AM - 5:00 PM Work Setup: On-site initially; hybrid (minimum 3 days/week on-site) after ramp-up ResponsibilitiesProcurement & Logistics Order hardware, lab components, and office supplies Track lead times and ensure timely delivery Manage vendor relationships Handle CAPEX approval process, documentation, and tracking Travel & Expense Management Coordinate domestic and international travel (flights, hotels, rental cars, visas) Ensure compliance with company travel policies Prepare and submit expense reports Verify receipts and reconcile corporate card charges Review and route travel and expense approvals Executive Support Manage calendars and resolve scheduling conflicts Prepare meeting agendas and materials Take meeting notes and track action items Draft and proofread communications Team & Project Support Track project timelines and milestones Support cross-functional teams (Sales, Marketing, Engineering) Coordinate events, meetings, and conferences Requirements Experience managing complex international travel itineraries Strong attention to detail for expense reporting and compliance Experience with Concur Advanced Excel or Google Sheets (pivot tables, VLOOKUP) Experience with Microsoft Project Proficiency in Microsoft 365 or Google Workspace High level of confidentiality and professionalism Ideal Candidate Highly organized and detail-oriented Strong communication and coordination skills Able to manage multiple priorities in a fast-paced environment
04/09/2026
Full time
Administrative Assistant Location: Colorado Springs, CO Duration: 12-month contract Schedule: Monday-Friday, 8:00 AM - 5:00 PM Work Setup: On-site initially; hybrid (minimum 3 days/week on-site) after ramp-up ResponsibilitiesProcurement & Logistics Order hardware, lab components, and office supplies Track lead times and ensure timely delivery Manage vendor relationships Handle CAPEX approval process, documentation, and tracking Travel & Expense Management Coordinate domestic and international travel (flights, hotels, rental cars, visas) Ensure compliance with company travel policies Prepare and submit expense reports Verify receipts and reconcile corporate card charges Review and route travel and expense approvals Executive Support Manage calendars and resolve scheduling conflicts Prepare meeting agendas and materials Take meeting notes and track action items Draft and proofread communications Team & Project Support Track project timelines and milestones Support cross-functional teams (Sales, Marketing, Engineering) Coordinate events, meetings, and conferences Requirements Experience managing complex international travel itineraries Strong attention to detail for expense reporting and compliance Experience with Concur Advanced Excel or Google Sheets (pivot tables, VLOOKUP) Experience with Microsoft Project Proficiency in Microsoft 365 or Google Workspace High level of confidentiality and professionalism Ideal Candidate Highly organized and detail-oriented Strong communication and coordination skills Able to manage multiple priorities in a fast-paced environment
Job Number: 446 Location: Odessa Supervises: N FLSA: Exempt if licensed Division: MH Salary: $69,983 per year. Sign on bonus may be available. Shift: M-F 8am - 5pm; on-call; may require a flexible work schedule; Assigned work hours may change as the needs of the agency and clients change Driving required: Y Travel required: Y Settings: office, field POSITION SUMMARY/JOB PURPOSE: The MST Assistant Program Manager is responsible for providing evidence-based intensive family and community-based treatment for at-risk youth with intensive needs and their families. MST intervention is a short-term (three to five months), intensive (services are available 24 hours a day), and community-based clinical intervention aimed at promoting pro-social behavior and interrupting the child's involvement with the juvenile justice system. MST is non-traditional as services are delivered in the child's community and home instead of in an office setting. MST addresses the core causes of delinquent and antisocial conduct by identifying key drivers of the behaviors through an ecological assessment of the child. In the absence of the MST Program Manager, the Assistant Manager will be responsible for providing coverage for all clinical duties, including, but not limited to weekly case review, conducting supervision meetings, participating and overseeing consultation with MST consultant, reporting, and all outreach normally conducted by the PM. This position works independently, under limited supervision, reporting major activities through periodic meetings. EDUCATION, EXPERIENCE, OTHER QUALIFICATIONS: Education Required: A master's degree from an accredited college or university with a major in psychology, social work, medicine, nursing, rehabilitation, counseling, sociology, human growth and development, educational psychology, or early childhood education. Licensure as an LPC-Associate, LMSW, or greater preferred. Experience Required: At least 4 years of experience in the behavioral health field. Registration, Certification, Licensure or other Qualifications Required: Must maintain a valid Texas Driver's license, auto liability insurance and a driving record acceptable to PermiaCare's insurance requirements. Required to pass criminal history and background checks as well as pre-employment drug screen. ESSENTIAL DUTIES AND RESPONSIBILITIES: Conduct MST assessments including review of referral information, identifying, and engaging key participants, identifying systemic strengths and weaknesses, and developing an analysis of the fit of problem behaviors within the ecological context. Engage primary caregiver(s) and other key participants in active change-oriented treatment by identifying and overcoming barriers to engagement. Implement a problem conceptualization, treatment planning, intervention implementation, outcomes review and strategy revision procedure using the MST Analytic Process. Maintain clear and concise documentation of treatment efforts that promote peer and supervisory review and feedback, and that demonstrate compliance with the nine MST Principles and the MST Analytic Process. Provide direct clinical treatment using methods compatible with MST principles and practices. Participate in all MST training, supervision, consultation, and MST Therapist development activities. Ensure fidelity to MST service models as promulgated by the Health and Human Services Commission (HHSC) and MST Services, Inc. Perform all duties as backup clinical supervisor as detailed above in absense of Program Manager. Ensure achievement of productivity targets as set forth by PermiaCare leadership. Meet unit performance measures or targets. Ensure coordination of MST services to designated caseloads. Enter accurate and appropriate documentation of services within the timeframe required. Maintain confidentiality of sensitive records and treatment information, client files and protected health information in compliance with HIPAA, laws, rules and regulations, and established procedures. Maintain regular and reliable physical on-site attendance. Regular attendance, dependability, and promptness are required for the scheduled workday 100% of the time, to ensure consistency and completeness of program's processes. Comply with the Abuse, Neglect, and Exploitation policy and reporting requirements. Adhere to the Code of Conduct and Standards of Behavior policy requirements. Establish and maintain effective work relationships with individuals served and their families, supervisors, co-workers, and visitors by demonstrating cooperative, courteous, and respectful behavior always. Communicate regularly with supervisor. Open and process mail/email in a timely manner. Answer phone, collect phone messages and respond to requests timely and accurately. Maintain safe and clean working environment by complying with procedures, rules and regulations. Perform all work functions and interactions using a trauma informed approach. Display professionalism when representing PermiaCare and the program in the community. Maintain compliance with legal requirements and company policies and procedures. Maintain valid and current driver's license, auto insurance, acceptable driving record and reliable transportation at all times. Driving may be required for this position. Complete all training as assigned prior to the due date. Other duties as assigned. MARGINAL DUTIES AND RESPONSIBILITIES (these duties are not designated as essential for the purposes of ADA; they are still required duties): Serve as a resource for other Centers and the community. Maintain positive working relationships with all internal agency personnel and external agency staff. Seek knowledge beyond the scope of current position. Provide constructive and meaningful feedback to administrative and executive personnel. Participate in community activities and/or attend community meetings as needed. Participate in workgroups and committees as assigned. Provide translation, if applicable. Participate in team meetings and/or staffings. KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES: Ability to engage and collaborate with all relevant systems and key participants within each system, to maintain alignment throughout MST treatment. Knowledge of MST approved curriculums and processes. Knowledge of HHSC promulgated performance contract. Ability to collect, analyze and interpret data for the purpose of gaining program efficiency. Ability to utilize Electronic Health Record (EHR), as well as internal and external databases. Ability to identify and implement evidence-based practices and curriculums. Advanced project management skills including project development and implementation. Knowledge of HIPAA and ability to protect confidentiality. Effective multi-tasking skills. Good organizational skills. Welcoming, positive behavior. Ability to express self clearly and effectively, orally and in writing. Effective time management skills. Exceptional customer service skills, including positive attitude. Cultural sensitivity. Dependable attendance and punctuality. Knowledge of trauma informed theories, principles and practices. Flexibility and adaptability to different work environments. Excellent computer skills, including Word, Excel, Outlook, and Electronic Health Records (EHR). Reading and comprehending. Reasoning and analyzing. Ability to coordinate with various inter-agency personnel. Ability to fulfill PMAB and CPR/First Aid requirements. Ability to work independently. Good interpersonal skills, including ability to build rapport with individuals including co-workers. Ability to display comfort in interacting with individuals of diverse cultural, ethnic and economic backgrounds and with social service, healthcare, educational and criminal justice organizations, as needed. Ability to acquire and utilize new skills as the job requires. Ability to work cooperatively and productively with supervisor, individuals, co-workers, and groups of persons at all levels of activity, contributing to a spirit of teamwork. Ability to maintain highly confidential information. Ability to remain calm in stressful situations. Ability to plan and schedule work and implement directives without constant supervision. Model professionalism by appropriate dress, language, ethics, and work habits. Ability to drive personal and/or company vehicle. This position may require travel to agency program sites, community, and residential sites, and/or locations outside the PermiaCare catchment area. This position may require transport of agency individuals and/or individuals served. PHYSICAL REQUIREMENTS: Abilities Required: Light Lifting, under 15 lbs Light Carrying, under 15 lbs Walking Standing Sitting Climbing stairs Operating office equipment Operating motor vehicle Ability to see Identify colors Hearing (with aid) Ability to write Ability to count Ability to read Ability to tell time . click apply for full job details
04/07/2026
Full time
Job Number: 446 Location: Odessa Supervises: N FLSA: Exempt if licensed Division: MH Salary: $69,983 per year. Sign on bonus may be available. Shift: M-F 8am - 5pm; on-call; may require a flexible work schedule; Assigned work hours may change as the needs of the agency and clients change Driving required: Y Travel required: Y Settings: office, field POSITION SUMMARY/JOB PURPOSE: The MST Assistant Program Manager is responsible for providing evidence-based intensive family and community-based treatment for at-risk youth with intensive needs and their families. MST intervention is a short-term (three to five months), intensive (services are available 24 hours a day), and community-based clinical intervention aimed at promoting pro-social behavior and interrupting the child's involvement with the juvenile justice system. MST is non-traditional as services are delivered in the child's community and home instead of in an office setting. MST addresses the core causes of delinquent and antisocial conduct by identifying key drivers of the behaviors through an ecological assessment of the child. In the absence of the MST Program Manager, the Assistant Manager will be responsible for providing coverage for all clinical duties, including, but not limited to weekly case review, conducting supervision meetings, participating and overseeing consultation with MST consultant, reporting, and all outreach normally conducted by the PM. This position works independently, under limited supervision, reporting major activities through periodic meetings. EDUCATION, EXPERIENCE, OTHER QUALIFICATIONS: Education Required: A master's degree from an accredited college or university with a major in psychology, social work, medicine, nursing, rehabilitation, counseling, sociology, human growth and development, educational psychology, or early childhood education. Licensure as an LPC-Associate, LMSW, or greater preferred. Experience Required: At least 4 years of experience in the behavioral health field. Registration, Certification, Licensure or other Qualifications Required: Must maintain a valid Texas Driver's license, auto liability insurance and a driving record acceptable to PermiaCare's insurance requirements. Required to pass criminal history and background checks as well as pre-employment drug screen. ESSENTIAL DUTIES AND RESPONSIBILITIES: Conduct MST assessments including review of referral information, identifying, and engaging key participants, identifying systemic strengths and weaknesses, and developing an analysis of the fit of problem behaviors within the ecological context. Engage primary caregiver(s) and other key participants in active change-oriented treatment by identifying and overcoming barriers to engagement. Implement a problem conceptualization, treatment planning, intervention implementation, outcomes review and strategy revision procedure using the MST Analytic Process. Maintain clear and concise documentation of treatment efforts that promote peer and supervisory review and feedback, and that demonstrate compliance with the nine MST Principles and the MST Analytic Process. Provide direct clinical treatment using methods compatible with MST principles and practices. Participate in all MST training, supervision, consultation, and MST Therapist development activities. Ensure fidelity to MST service models as promulgated by the Health and Human Services Commission (HHSC) and MST Services, Inc. Perform all duties as backup clinical supervisor as detailed above in absense of Program Manager. Ensure achievement of productivity targets as set forth by PermiaCare leadership. Meet unit performance measures or targets. Ensure coordination of MST services to designated caseloads. Enter accurate and appropriate documentation of services within the timeframe required. Maintain confidentiality of sensitive records and treatment information, client files and protected health information in compliance with HIPAA, laws, rules and regulations, and established procedures. Maintain regular and reliable physical on-site attendance. Regular attendance, dependability, and promptness are required for the scheduled workday 100% of the time, to ensure consistency and completeness of program's processes. Comply with the Abuse, Neglect, and Exploitation policy and reporting requirements. Adhere to the Code of Conduct and Standards of Behavior policy requirements. Establish and maintain effective work relationships with individuals served and their families, supervisors, co-workers, and visitors by demonstrating cooperative, courteous, and respectful behavior always. Communicate regularly with supervisor. Open and process mail/email in a timely manner. Answer phone, collect phone messages and respond to requests timely and accurately. Maintain safe and clean working environment by complying with procedures, rules and regulations. Perform all work functions and interactions using a trauma informed approach. Display professionalism when representing PermiaCare and the program in the community. Maintain compliance with legal requirements and company policies and procedures. Maintain valid and current driver's license, auto insurance, acceptable driving record and reliable transportation at all times. Driving may be required for this position. Complete all training as assigned prior to the due date. Other duties as assigned. MARGINAL DUTIES AND RESPONSIBILITIES (these duties are not designated as essential for the purposes of ADA; they are still required duties): Serve as a resource for other Centers and the community. Maintain positive working relationships with all internal agency personnel and external agency staff. Seek knowledge beyond the scope of current position. Provide constructive and meaningful feedback to administrative and executive personnel. Participate in community activities and/or attend community meetings as needed. Participate in workgroups and committees as assigned. Provide translation, if applicable. Participate in team meetings and/or staffings. KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES: Ability to engage and collaborate with all relevant systems and key participants within each system, to maintain alignment throughout MST treatment. Knowledge of MST approved curriculums and processes. Knowledge of HHSC promulgated performance contract. Ability to collect, analyze and interpret data for the purpose of gaining program efficiency. Ability to utilize Electronic Health Record (EHR), as well as internal and external databases. Ability to identify and implement evidence-based practices and curriculums. Advanced project management skills including project development and implementation. Knowledge of HIPAA and ability to protect confidentiality. Effective multi-tasking skills. Good organizational skills. Welcoming, positive behavior. Ability to express self clearly and effectively, orally and in writing. Effective time management skills. Exceptional customer service skills, including positive attitude. Cultural sensitivity. Dependable attendance and punctuality. Knowledge of trauma informed theories, principles and practices. Flexibility and adaptability to different work environments. Excellent computer skills, including Word, Excel, Outlook, and Electronic Health Records (EHR). Reading and comprehending. Reasoning and analyzing. Ability to coordinate with various inter-agency personnel. Ability to fulfill PMAB and CPR/First Aid requirements. Ability to work independently. Good interpersonal skills, including ability to build rapport with individuals including co-workers. Ability to display comfort in interacting with individuals of diverse cultural, ethnic and economic backgrounds and with social service, healthcare, educational and criminal justice organizations, as needed. Ability to acquire and utilize new skills as the job requires. Ability to work cooperatively and productively with supervisor, individuals, co-workers, and groups of persons at all levels of activity, contributing to a spirit of teamwork. Ability to maintain highly confidential information. Ability to remain calm in stressful situations. Ability to plan and schedule work and implement directives without constant supervision. Model professionalism by appropriate dress, language, ethics, and work habits. Ability to drive personal and/or company vehicle. This position may require travel to agency program sites, community, and residential sites, and/or locations outside the PermiaCare catchment area. This position may require transport of agency individuals and/or individuals served. PHYSICAL REQUIREMENTS: Abilities Required: Light Lifting, under 15 lbs Light Carrying, under 15 lbs Walking Standing Sitting Climbing stairs Operating office equipment Operating motor vehicle Ability to see Identify colors Hearing (with aid) Ability to write Ability to count Ability to read Ability to tell time . click apply for full job details
Overview Capability Program Executive (CPE) Intelligence, Electronic Warfare and Sensors (IEW&S) Headquarters (HQ): Bowhead seeks individuals to network with relative to a potential opportunity supporting the Capability Program Executive (CPE) Intelligence, Electronic Warfare and Sensors (IEW&S) Headquarters (HQ) at Aberdeen Proving Ground in Aberdeen, MD. Bowhead will support the CPE IEW&S HQ as it pertains to sensor and electronic warfare capabilities enabling rapid situational understanding and decisive action. As well as provide technical, engineering, acquisition, program management, operational, security, logistics, administrative, financial, contract planning and business support services in order to meet CPE mission requirements. Responsibilities Positions available may include: Program Manager Contracts/Acquisitions Manager Public Affairs/ Public Relations Specialist Graphics Engineer/ Artist Software Engineer Systems Engineer Cyber Security Engineer Logistician Supply Chain Assistant Program Analyst Administrative Manager Human Resource Analyst Analyst Operations Computer Systems Analyst Engineer IT Security Specialist Data Scientist Executive Assistant Bowhead seeks to network with qualified individuals relative to a potential opportunity, which is contingent upon award and not currently funded. Incumbent employees are encouraged to respond. No solicitations or third-party applications will be accepted. Qualifications Required education, years of experience, and certifications will vary based on position requirements. Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint Ability to communicate effectively with all levels of employees and outside contacts Strong interpersonal skills and good judgment with the ability to work alone or as part of a team Physical Demands: Must be able to lift up to 15 to 25 pounds Must be able to stand and walk for prolonged amounts of time Must be able to twist, bend and squat periodically Anticipated salary range is $50,000 to $200,000; depending on role and commensurate with experience. SECURITY CLEARANCE REQUIRED: Must be able to maintain a clearance at the Secret level. US Citizenship is a requirement for a Secret clearance at this location.
04/07/2026
Full time
Overview Capability Program Executive (CPE) Intelligence, Electronic Warfare and Sensors (IEW&S) Headquarters (HQ): Bowhead seeks individuals to network with relative to a potential opportunity supporting the Capability Program Executive (CPE) Intelligence, Electronic Warfare and Sensors (IEW&S) Headquarters (HQ) at Aberdeen Proving Ground in Aberdeen, MD. Bowhead will support the CPE IEW&S HQ as it pertains to sensor and electronic warfare capabilities enabling rapid situational understanding and decisive action. As well as provide technical, engineering, acquisition, program management, operational, security, logistics, administrative, financial, contract planning and business support services in order to meet CPE mission requirements. Responsibilities Positions available may include: Program Manager Contracts/Acquisitions Manager Public Affairs/ Public Relations Specialist Graphics Engineer/ Artist Software Engineer Systems Engineer Cyber Security Engineer Logistician Supply Chain Assistant Program Analyst Administrative Manager Human Resource Analyst Analyst Operations Computer Systems Analyst Engineer IT Security Specialist Data Scientist Executive Assistant Bowhead seeks to network with qualified individuals relative to a potential opportunity, which is contingent upon award and not currently funded. Incumbent employees are encouraged to respond. No solicitations or third-party applications will be accepted. Qualifications Required education, years of experience, and certifications will vary based on position requirements. Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint Ability to communicate effectively with all levels of employees and outside contacts Strong interpersonal skills and good judgment with the ability to work alone or as part of a team Physical Demands: Must be able to lift up to 15 to 25 pounds Must be able to stand and walk for prolonged amounts of time Must be able to twist, bend and squat periodically Anticipated salary range is $50,000 to $200,000; depending on role and commensurate with experience. SECURITY CLEARANCE REQUIRED: Must be able to maintain a clearance at the Secret level. US Citizenship is a requirement for a Secret clearance at this location.
Director, Imaging Services - University Health Retama Hospital Come grow with us! At University Health, we are building a healthier future with our community hospitals. We welcome driven healthcare leaders who thrive in collaborative environments and are ready to make a lasting impact. University Health Retama Campus University Health Retama Hospital will be located next to the Retama Park Horse Track in Selma off of Loop 1604 and Retama Parkway. This community hospital also includes a 24/7 emergency department, labor and delivery unit, radiology, laboratory, pharmacy, neonatal intensive care unit/nursery, and inpatient units for both adults and children. The hospital will open in 2026-27 with 166 beds and is designed to expand to 286 beds as this area continues to grow. To make it even more convenient for patients, a connected 100,000-square-foot medical office building will offer appointments for a wide range of medical and surgical specialists. University Health is Leading the Way For more than 100 years, University Health has been here to heal, to improve health, to lead, innovate and advance the practice of medicine. Above all, the people of University Health are here to serve all who entrust us with their health and lives with the highest quality care, respect and compassion. At the University Health main campus, University Hospital proudly serves as the primary teaching facility for UT Health San Antonio and is the premiere Level I trauma center for South Texas . Position Summary Under the director of the Executive Director of Radiology Services, is responsible for general administration and oversight of the Retama Hospital imaging services. Actively participates in appropriate institutional committees to ensure appropriate communication between radiology and other departments within University Health. Communicates important departmental goals and milestones with staff outside of radiology. Interfaces with management and personnel from other departments and external organizations as necessary to further University Health goals. Promotes imaging services to key clinical and administrative leadership and effectively works towards meeting improvement activity and services to all areas of the University Health that use radiologic services. Education and Experience Requirements A bachelor's degree in healthcare administration, business administration, or a imaging-related field is required. Two years management experience at the Director, Assistant Director, or equivalent level are preferred. Total Rewards: Medical, dental, and vision insurance Extensive ancillary benefits Paid Time Off Excellent Retirement Plans Prescription drug coverage Flexible Spending Account Pet Insurance Apply now and be a part of shaping the future of University Health!
04/06/2026
Full time
Director, Imaging Services - University Health Retama Hospital Come grow with us! At University Health, we are building a healthier future with our community hospitals. We welcome driven healthcare leaders who thrive in collaborative environments and are ready to make a lasting impact. University Health Retama Campus University Health Retama Hospital will be located next to the Retama Park Horse Track in Selma off of Loop 1604 and Retama Parkway. This community hospital also includes a 24/7 emergency department, labor and delivery unit, radiology, laboratory, pharmacy, neonatal intensive care unit/nursery, and inpatient units for both adults and children. The hospital will open in 2026-27 with 166 beds and is designed to expand to 286 beds as this area continues to grow. To make it even more convenient for patients, a connected 100,000-square-foot medical office building will offer appointments for a wide range of medical and surgical specialists. University Health is Leading the Way For more than 100 years, University Health has been here to heal, to improve health, to lead, innovate and advance the practice of medicine. Above all, the people of University Health are here to serve all who entrust us with their health and lives with the highest quality care, respect and compassion. At the University Health main campus, University Hospital proudly serves as the primary teaching facility for UT Health San Antonio and is the premiere Level I trauma center for South Texas . Position Summary Under the director of the Executive Director of Radiology Services, is responsible for general administration and oversight of the Retama Hospital imaging services. Actively participates in appropriate institutional committees to ensure appropriate communication between radiology and other departments within University Health. Communicates important departmental goals and milestones with staff outside of radiology. Interfaces with management and personnel from other departments and external organizations as necessary to further University Health goals. Promotes imaging services to key clinical and administrative leadership and effectively works towards meeting improvement activity and services to all areas of the University Health that use radiologic services. Education and Experience Requirements A bachelor's degree in healthcare administration, business administration, or a imaging-related field is required. Two years management experience at the Director, Assistant Director, or equivalent level are preferred. Total Rewards: Medical, dental, and vision insurance Extensive ancillary benefits Paid Time Off Excellent Retirement Plans Prescription drug coverage Flexible Spending Account Pet Insurance Apply now and be a part of shaping the future of University Health!
JOB OPENING NOTICE POSITION: Executive Administrative Assistant $82,000 per year 40 hours per week LOCATION: 400 Royal Palm Way Suite 212 Palm Beach, FL 33480 JOB DUTIES: Provide high level administrative support; oversee business and personal schedule; maintain administrative functions for five residences around the globe; oversee and maintain logistics of all households and home offices; maintain all personal accounts, documentation, licenses; maintain personal art portfolio. EDUCATION Bachelor's degree in Arts/Fashion REQUIRED: EXPERIENCE 36 months as Personal Assistant to CEO/Adm
04/06/2026
Full time
JOB OPENING NOTICE POSITION: Executive Administrative Assistant $82,000 per year 40 hours per week LOCATION: 400 Royal Palm Way Suite 212 Palm Beach, FL 33480 JOB DUTIES: Provide high level administrative support; oversee business and personal schedule; maintain administrative functions for five residences around the globe; oversee and maintain logistics of all households and home offices; maintain all personal accounts, documentation, licenses; maintain personal art portfolio. EDUCATION Bachelor's degree in Arts/Fashion REQUIRED: EXPERIENCE 36 months as Personal Assistant to CEO/Adm
Director, Imaging Services - University Health Palo Alto Hospital Come grow with us! At University Health, we are building a healthier future with our community hospitals. We welcome driven healthcare leaders who thrive in collaborative environments and are ready to make a lasting impact. University Health Palo Alto Campus University Health Palo Alto Hospital will include a 24/7 emergency department and labor & delivery unit, radiology, laboratory, pharmacy, a neonatal intensive care unit/nursery, and inpatient units for both adults and children. The hospital will open in 2026-27 with 166 beds and is designed to expand to 286 beds as this area continues to grow. To make it even more convenient for patients, a connected 100,000-square-foot medical office building will offer appointments for a wide range of medical and surgical specialists. University Health is Leading the Way For more than 100 years, University Health has been here to heal, to improve health, to lead, innovate and advance the practice of medicine. Above all, the people of University Health are here to serve all who entrust us with their health and lives with the highest quality care, respect and compassion. At the University Health main campus, University Hospital proudly serves as the primary teaching facility for UT Health San Antonio and is the premiere Level I trauma center for South Texas . Position Summary Under the director of the Executive Director of Radiology Services, is responsible for general administration and oversight of the Retama Hospital imaging services. Actively participates in appropriate institutional committees to ensure appropriate communication between radiology and other departments within University Health. Communicates important departmental goals and milestones with staff outside of radiology. Interfaces with management and personnel from other departments and external organizations as necessary to further University Health goals. Promotes imaging services to key clinical and administrative leadership and effectively works towards meeting improvement activity and services to all areas of the University Health that use radiologic services. Education and Experience Requirements A bachelor's degree in healthcare administration, business administration, or a imaging-related field is required. Two years management experience at the Director, Assistant Director, or equivalent level are preferred. Total Rewards: Medical, dental, and vision insurance Extensive ancillary benefits Paid Time Off Excellent Retirement Plans Prescription drug coverage Flexible Spending Account Pet Insurance Apply now and be a part of shaping the future of University Health!
04/06/2026
Full time
Director, Imaging Services - University Health Palo Alto Hospital Come grow with us! At University Health, we are building a healthier future with our community hospitals. We welcome driven healthcare leaders who thrive in collaborative environments and are ready to make a lasting impact. University Health Palo Alto Campus University Health Palo Alto Hospital will include a 24/7 emergency department and labor & delivery unit, radiology, laboratory, pharmacy, a neonatal intensive care unit/nursery, and inpatient units for both adults and children. The hospital will open in 2026-27 with 166 beds and is designed to expand to 286 beds as this area continues to grow. To make it even more convenient for patients, a connected 100,000-square-foot medical office building will offer appointments for a wide range of medical and surgical specialists. University Health is Leading the Way For more than 100 years, University Health has been here to heal, to improve health, to lead, innovate and advance the practice of medicine. Above all, the people of University Health are here to serve all who entrust us with their health and lives with the highest quality care, respect and compassion. At the University Health main campus, University Hospital proudly serves as the primary teaching facility for UT Health San Antonio and is the premiere Level I trauma center for South Texas . Position Summary Under the director of the Executive Director of Radiology Services, is responsible for general administration and oversight of the Retama Hospital imaging services. Actively participates in appropriate institutional committees to ensure appropriate communication between radiology and other departments within University Health. Communicates important departmental goals and milestones with staff outside of radiology. Interfaces with management and personnel from other departments and external organizations as necessary to further University Health goals. Promotes imaging services to key clinical and administrative leadership and effectively works towards meeting improvement activity and services to all areas of the University Health that use radiologic services. Education and Experience Requirements A bachelor's degree in healthcare administration, business administration, or a imaging-related field is required. Two years management experience at the Director, Assistant Director, or equivalent level are preferred. Total Rewards: Medical, dental, and vision insurance Extensive ancillary benefits Paid Time Off Excellent Retirement Plans Prescription drug coverage Flexible Spending Account Pet Insurance Apply now and be a part of shaping the future of University Health!
The Morstatter Team, Magnolia Realty
Round Rock, Texas
Real Estate Social Media Manager & Executive Assistant A growing real estate team in Round Rock, TX, is looking for a creative, strategic, and highly organized Social Media Manager & Executive Assistant to take ownership of our online presence and support day-to-day business operations. The primary focus of this role is social media, creating compelling content, managing and scheduling posts across Facebook, Instagram, YouTube, and Google Business Profile, and using those platforms to generate leads and build brand awareness. In addition to content work, you'll support the team with select administrative and operational tasks. This is an in-office position that requires strong self-management, a proactive mindset, and the ability to work independently. Compensation: $20 - $25 hourly Responsibilities: Social Media Management - Primary Focus Create, manage, and maintain a monthly content calendar Produce original content for Facebook, Instagram, YouTube, and Google Business Profile Record and lightly edit short-form videos (Canva, Instagram Edits, Reels, YouTube Shorts) Schedule and publish content consistently to maximize reach and engagement Optimize posting strategy to support lead generation and brand awareness Monitor comments, messages, and engagement across all platforms Track performance metrics and adjust content strategy accordingly Manage and regularly update the Google Business Profile Content Design & Email Marketing Design monthly print newsletters and direct mail pieces using Canva Ensure all materials are on-brand, accurate, and visually polished Coordinate printing timelines and vendor relationships for distribution Manage email marketing campaigns and newsletters Write blog posts and assist with website content updates Executive Assistant Support - Secondary Focus Assist with managing real estate listing timelines and marketing schedules Coordinate client appreciation gifts and team events Support CRM database organization and management Create, update, and follow Standard Operating Procedures (SOPs) Manage Trello checklists and update the listing agent as tasks are completed Research and implement new AI tools and systems to improve business operations Qualifications: Hands-on experience managing social media accounts, Facebook, Instagram, YouTube, and Google Business Profile Proven ability to create, schedule, and optimize content for lead generation Comfortable on camera and skilled at short-form video creation and editing (Canva, Reels, Shorts) Strong graphic and print design skills in Canva Excellent written communication, captions, blogs, emails, and newsletters Tech-savvy with a quick ability to learn new platforms and AI tools Experience with Trello, Google Workspace, and CRM systems is a plus Strong self-management skills, you stay on top of tasks Detail-oriented, reliable, and deadline-driven Positive, professional, and collaborative team player Real estate experience is a plus, but not required About Company We understand that buying or selling a home is more than just a transaction: It's a life-changing experience. That's why our team of highly seasoned real estate professionals is dedicated to providing exceptional, personalized service for all clients. We take great pride in the relationships we build and always work relentlessly on the client's behalf to help them achieve their real estate goals. Our team of experts represents the best and brightest in the industry, and we're always striving to lead the field in research, innovation, and consumer education. Today's buyers and sellers need a trusted resource to guide them through the complex world of real estate. With our extensive knowledge and commitment to providing only the best and most timely information to clients, we are your go-to source for real estate industry insight and advice. Compensation details: 20-25 Hourly Wage PIe04150e5-
04/04/2026
Full time
Real Estate Social Media Manager & Executive Assistant A growing real estate team in Round Rock, TX, is looking for a creative, strategic, and highly organized Social Media Manager & Executive Assistant to take ownership of our online presence and support day-to-day business operations. The primary focus of this role is social media, creating compelling content, managing and scheduling posts across Facebook, Instagram, YouTube, and Google Business Profile, and using those platforms to generate leads and build brand awareness. In addition to content work, you'll support the team with select administrative and operational tasks. This is an in-office position that requires strong self-management, a proactive mindset, and the ability to work independently. Compensation: $20 - $25 hourly Responsibilities: Social Media Management - Primary Focus Create, manage, and maintain a monthly content calendar Produce original content for Facebook, Instagram, YouTube, and Google Business Profile Record and lightly edit short-form videos (Canva, Instagram Edits, Reels, YouTube Shorts) Schedule and publish content consistently to maximize reach and engagement Optimize posting strategy to support lead generation and brand awareness Monitor comments, messages, and engagement across all platforms Track performance metrics and adjust content strategy accordingly Manage and regularly update the Google Business Profile Content Design & Email Marketing Design monthly print newsletters and direct mail pieces using Canva Ensure all materials are on-brand, accurate, and visually polished Coordinate printing timelines and vendor relationships for distribution Manage email marketing campaigns and newsletters Write blog posts and assist with website content updates Executive Assistant Support - Secondary Focus Assist with managing real estate listing timelines and marketing schedules Coordinate client appreciation gifts and team events Support CRM database organization and management Create, update, and follow Standard Operating Procedures (SOPs) Manage Trello checklists and update the listing agent as tasks are completed Research and implement new AI tools and systems to improve business operations Qualifications: Hands-on experience managing social media accounts, Facebook, Instagram, YouTube, and Google Business Profile Proven ability to create, schedule, and optimize content for lead generation Comfortable on camera and skilled at short-form video creation and editing (Canva, Reels, Shorts) Strong graphic and print design skills in Canva Excellent written communication, captions, blogs, emails, and newsletters Tech-savvy with a quick ability to learn new platforms and AI tools Experience with Trello, Google Workspace, and CRM systems is a plus Strong self-management skills, you stay on top of tasks Detail-oriented, reliable, and deadline-driven Positive, professional, and collaborative team player Real estate experience is a plus, but not required About Company We understand that buying or selling a home is more than just a transaction: It's a life-changing experience. That's why our team of highly seasoned real estate professionals is dedicated to providing exceptional, personalized service for all clients. We take great pride in the relationships we build and always work relentlessly on the client's behalf to help them achieve their real estate goals. Our team of experts represents the best and brightest in the industry, and we're always striving to lead the field in research, innovation, and consumer education. Today's buyers and sellers need a trusted resource to guide them through the complex world of real estate. With our extensive knowledge and commitment to providing only the best and most timely information to clients, we are your go-to source for real estate industry insight and advice. Compensation details: 20-25 Hourly Wage PIe04150e5-
We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers. This position requires a unique mix of sales and customer service skills, plus the ability to manage loan files from beginning to end. Effective communication skills are essential for building relationships that help us to obtain future business. The LP1, an Executive/Administrative Assistant, oversees the Loan Officer's lead, calendar, and database management for the Loan Officer (LO). The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. This role requires strong communication, time management, priority management, and data entry skills. The LP1 must professionally represent the LO and team and strive to "wow" internally and externally daily. If you are detail-oriented, thorough, and can offer top-notch customer service, start your application today! Compensation: $50,000 - $65,000 yearly Responsibilities: Leads: Contact newly received leads within 2 hours (or per LO's requirement) Maintain an 80%+ lead-to-consultation ratio Maintain a 60%+ lead-to-application ratio (or per LO's requirement) Calendar: Appoint 10+ appointments weekly (or per LO's requirement) All appointments must be set professionally and prudently (triage) Confirm 100% of appointments at least 24 hours in advance Database: Events: Coordinate 2+ monthly events (or per LO's requirement) Gifts: Ensure 5+ monthly gifts are sent Snail mail: Manage 500+ mailers monthly Misc: Email Management: Organize emails using Delete, Defer, Do, Delegate Expense Reports: Submit monthly Meet in person with clients, referral partners, act as concierge for appointments, offer snack beverage, etc. Qualifications: High school diploma required 2-3 years experience providing administrative support in a personal assistant role, or similar Real estate experience preferred but not required Strong interpersonal skills and time management skills Used to handling private information and meeting hard deadlines Experience using word processing programs, spreadsheets and Multiple Listing Service Experience with major Loan Origination Systems (Encompass, Calyx Point, etc.) Excellent verbal & written communication skills Must be able to speak, write, and effectively communicate in Spanish with clients and referral partners About Company GFS Home Loans is a residential Mortgage Banker. Since 2001, we've been helping clients secure smart mortgage solutions. At GFS Home Loans we offer custom-fit loan products for every type of borrower. With deep roots in Texas, we've built a reputation for creative financing strategies and a relentless commitment to service. Our team serves a diverse client base, and we specialize in complex deal structures that many other lenders can't seem to handle. We are built on transparency, discipline, efficiency, and results. We run lean, move fast, and stay focused on creating wins for clients and referral partners. Looking to grow the team with professionals who are hungry to learn, eager to perform, and driven by purpose. If you're someone who thrives in a high-performance, high-impact environment. We'd love to connect. Compensation details: 0 Yearly Salary PI77e38a67ff41-0860
04/04/2026
Full time
We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers. This position requires a unique mix of sales and customer service skills, plus the ability to manage loan files from beginning to end. Effective communication skills are essential for building relationships that help us to obtain future business. The LP1, an Executive/Administrative Assistant, oversees the Loan Officer's lead, calendar, and database management for the Loan Officer (LO). The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. This role requires strong communication, time management, priority management, and data entry skills. The LP1 must professionally represent the LO and team and strive to "wow" internally and externally daily. If you are detail-oriented, thorough, and can offer top-notch customer service, start your application today! Compensation: $50,000 - $65,000 yearly Responsibilities: Leads: Contact newly received leads within 2 hours (or per LO's requirement) Maintain an 80%+ lead-to-consultation ratio Maintain a 60%+ lead-to-application ratio (or per LO's requirement) Calendar: Appoint 10+ appointments weekly (or per LO's requirement) All appointments must be set professionally and prudently (triage) Confirm 100% of appointments at least 24 hours in advance Database: Events: Coordinate 2+ monthly events (or per LO's requirement) Gifts: Ensure 5+ monthly gifts are sent Snail mail: Manage 500+ mailers monthly Misc: Email Management: Organize emails using Delete, Defer, Do, Delegate Expense Reports: Submit monthly Meet in person with clients, referral partners, act as concierge for appointments, offer snack beverage, etc. Qualifications: High school diploma required 2-3 years experience providing administrative support in a personal assistant role, or similar Real estate experience preferred but not required Strong interpersonal skills and time management skills Used to handling private information and meeting hard deadlines Experience using word processing programs, spreadsheets and Multiple Listing Service Experience with major Loan Origination Systems (Encompass, Calyx Point, etc.) Excellent verbal & written communication skills Must be able to speak, write, and effectively communicate in Spanish with clients and referral partners About Company GFS Home Loans is a residential Mortgage Banker. Since 2001, we've been helping clients secure smart mortgage solutions. At GFS Home Loans we offer custom-fit loan products for every type of borrower. With deep roots in Texas, we've built a reputation for creative financing strategies and a relentless commitment to service. Our team serves a diverse client base, and we specialize in complex deal structures that many other lenders can't seem to handle. We are built on transparency, discipline, efficiency, and results. We run lean, move fast, and stay focused on creating wins for clients and referral partners. Looking to grow the team with professionals who are hungry to learn, eager to perform, and driven by purpose. If you're someone who thrives in a high-performance, high-impact environment. We'd love to connect. Compensation details: 0 Yearly Salary PI77e38a67ff41-0860
ADMINISTRATIVE ASSISTANT Yountville, CA Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Condé Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty. This is a temporary role with a May start date. JOB SUMMARY We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive and management teams in the day-to-day operations of the hotel. The ideal candidate will possess excellent communication skills, the ability to multitask, and a strong understanding of hotel administration. ESSENTIAL JOB RESPONSIBILITIES Provide administrative support to hotel management and executives, including scheduling meetings, managing calendars, and handling correspondence Assist with the preparation of reports, presentations, and hotel documentation. Coordinate and maintain meeting agendas, ensuring updates, materials, and discussion points are organized ahead of scheduled meetings. Provide follow-up notes. Handle incoming phone calls, emails, and inquiries, directing them to the appropriate departments Coordinate travel arrangements, events, and meetings for management staff Manage office supplies and ensure the smooth functioning of office equipment Coordinate with various hotel departments to ensure efficient communication and workflow Lend your expertise to assist with hotel event planning and execution, helping create unforgettable moments for our guests Assist with vendor ordering and payment approval processes, including placing orders, collecting invoices and W-9s, and maintaining vendor documentation. Coordinate with Accounting to submit invoices, support timely vendor payments, and assist leadership with preparing and submitting expense reports. Track action items and ensure follow-up on key priorities. Maintain confidentiality when handling sensitive information. Monitor and respond to guest reviews across online platforms in a timely and professional manner, reflecting the resort's service standards. Compile and maintain guest feedback reports, summarizing trends, service opportunities, and positive highlights for leadership review. Coordinate with relevant departments to ensure follow-up on guest concerns and service recovery actions. Other duties as assigned REQUIRED QUALIFICATIONS Bachelor's degree in Business Administration, Hospitality, or a related field Proven experience in an administrative role, preferably within a hotel or hospitality environment Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills Ability to handle multiple tasks, prioritize effectively, and work under pressure Strong organizational and time-management skills Detail-oriented with a high degree of accuracy in work Ability to maintain confidentiality and handle sensitive information A positive, professional demeanor with excellent customer service skills PHYSICAL REQUIREMENTS Ability to sit for extended periods of time while working at a computer Frequent use of hands and fingers for typing, data entry, and handling office equipment Ability to occasionally stand, walk, bend, and reach Ability to lift and/or move up to 10-15 pounds occasionally (files, office supplies) Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Estate Yountville is an equal opportunity employer. (Minorities/Females/Disabled/Veterans) Compensation details: 30-35 Hourly Wage PI1fb272a5-
04/02/2026
Full time
ADMINISTRATIVE ASSISTANT Yountville, CA Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in California by Condé Nast Traveler in 2024. Voted the most beautiful boutique hotel in Napa Valley, the Estate is a true gem, offering 192 elegantly appointed guest rooms, a private vineyard, and world-class amenities. Guests enjoy two serene pools, a spa with 12 luxurious treatment rooms and suites, and over 55,000 square feet of exceptional event spaces. With culinary offerings that harmonize the bounty of Northern California with European elegance, Estate Yountville invites you to experience a haven of exclusivity and refined beauty. This is a temporary role with a May start date. JOB SUMMARY We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive and management teams in the day-to-day operations of the hotel. The ideal candidate will possess excellent communication skills, the ability to multitask, and a strong understanding of hotel administration. ESSENTIAL JOB RESPONSIBILITIES Provide administrative support to hotel management and executives, including scheduling meetings, managing calendars, and handling correspondence Assist with the preparation of reports, presentations, and hotel documentation. Coordinate and maintain meeting agendas, ensuring updates, materials, and discussion points are organized ahead of scheduled meetings. Provide follow-up notes. Handle incoming phone calls, emails, and inquiries, directing them to the appropriate departments Coordinate travel arrangements, events, and meetings for management staff Manage office supplies and ensure the smooth functioning of office equipment Coordinate with various hotel departments to ensure efficient communication and workflow Lend your expertise to assist with hotel event planning and execution, helping create unforgettable moments for our guests Assist with vendor ordering and payment approval processes, including placing orders, collecting invoices and W-9s, and maintaining vendor documentation. Coordinate with Accounting to submit invoices, support timely vendor payments, and assist leadership with preparing and submitting expense reports. Track action items and ensure follow-up on key priorities. Maintain confidentiality when handling sensitive information. Monitor and respond to guest reviews across online platforms in a timely and professional manner, reflecting the resort's service standards. Compile and maintain guest feedback reports, summarizing trends, service opportunities, and positive highlights for leadership review. Coordinate with relevant departments to ensure follow-up on guest concerns and service recovery actions. Other duties as assigned REQUIRED QUALIFICATIONS Bachelor's degree in Business Administration, Hospitality, or a related field Proven experience in an administrative role, preferably within a hotel or hospitality environment Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills Ability to handle multiple tasks, prioritize effectively, and work under pressure Strong organizational and time-management skills Detail-oriented with a high degree of accuracy in work Ability to maintain confidentiality and handle sensitive information A positive, professional demeanor with excellent customer service skills PHYSICAL REQUIREMENTS Ability to sit for extended periods of time while working at a computer Frequent use of hands and fingers for typing, data entry, and handling office equipment Ability to occasionally stand, walk, bend, and reach Ability to lift and/or move up to 10-15 pounds occasionally (files, office supplies) Estate Yountville offers an attractive compensation and benefits package and the opportunity to be part of a dynamic team. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Estate Yountville is an equal opportunity employer. (Minorities/Females/Disabled/Veterans) Compensation details: 30-35 Hourly Wage PI1fb272a5-
Bowhead / UIC Technical Services
Patuxent River, Maryland
Overview Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Responsibilities Job duties will include, but not be limited to: Performing routine administrative and analytical tasks in one or more business support functions within the organization, including facilities planning, finance, logistics, property management, purchasing and/or security. May be called upon to perform tasks relative to the control of government property assigned to the organization. May perform facilities planning activities, including coordinating the storage and movement of furniture, systems, and equipment. May be called upon to act as facility security officer to ensure compliance with company, customer and government security regulations and procedures. Analyze data, and develop reports. May provide guidance and work leadership to less-experienced administrative staff as well as train and supervise lower-level clerical staff as required. Will have to participates in special projects as required. Other duties as assigned. Qualifications A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS. Experience: At least two (2) years of related administrative and analytical experience. Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint). Physical Demands: Must be able to lift up to 25 pounds Must be able to stand and walk for prolonged amounts of time Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
04/02/2026
Full time
Overview Bowhead is seeking an Executive Administrative Assistant who will provide high-level administrative support by conducting research, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Responsibilities Job duties will include, but not be limited to: Performing routine administrative and analytical tasks in one or more business support functions within the organization, including facilities planning, finance, logistics, property management, purchasing and/or security. May be called upon to perform tasks relative to the control of government property assigned to the organization. May perform facilities planning activities, including coordinating the storage and movement of furniture, systems, and equipment. May be called upon to act as facility security officer to ensure compliance with company, customer and government security regulations and procedures. Analyze data, and develop reports. May provide guidance and work leadership to less-experienced administrative staff as well as train and supervise lower-level clerical staff as required. Will have to participates in special projects as required. Other duties as assigned. Qualifications A BS or BA degree and at least two (2+) years of related administrative and analytical experience is required at a minimum, however an AS or AA degree and an additional 4 years of experience may be substituted for a BA/BS or an additional eight (8) years of experience may be substituted for a BA/BS. Experience: At least two (2) years of related administrative and analytical experience. Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint). Physical Demands: Must be able to lift up to 25 pounds Must be able to stand and walk for prolonged amounts of time Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
Bowhead / UIC Technical Services
Patuxent River, Maryland
Overview Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers. Responsibilities NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Other duties as assigned. Qualifications A High School diploma or GED is required at a minimum in addition to atleast one (1+) year of experience in a customer and business oriented position Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint). Physical Demands: Must be able to lift up to 25 pounds Must be able to stand and walk for prolonged amounts of time Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
04/01/2026
Full time
Overview Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers. Responsibilities NAVAIR Specific Requirements: In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Other duties as assigned. Qualifications A High School diploma or GED is required at a minimum in addition to atleast one (1+) year of experience in a customer and business oriented position Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint). Physical Demands: Must be able to lift up to 25 pounds Must be able to stand and walk for prolonged amounts of time Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you. Sr. Manager, Strategic Innovation & Business Development Team: Strategic Innovation & Business Development Current Need: McKesson's Corporate Strategy & Business Development (CSBD) strategic innovation arm, Strategic Innovation & Business Development (SIBD) is seeking a high performing, digital first Senior Manager to accelerate enterprise growth through innovation, advanced analytics, and AI enabled operating models. This role will help design, test, and launch enterprise wide pilots that unlock measurable business value, modernize workflows, and strengthen McKesson's competitive advantage. The ideal candidate brings a strategic mindset, comfort with emerging technology, and the ability to translate ambiguous problems into validated, scalable solutions. Acting as a change agent, this individual can fluidly shift between big picture strategy and project level detail, guiding teams and stakeholders through complex issues to achieve measurable, enterprise level results. This position reports to the Vice President, Strategic Innovation & Business Development. Key Responsibilities Ideation and Insights Generation: Conduct stakeholder interviews and cross functional research, leveraging digital discovery tools and data driven analysis to surface actionable insights Apply design thinking, continuous discovery, and AI assisted research methods to identify high value innovation opportunities Develop and maintain prioritization frameworks that integrate business value, technical feasibility, data readiness, and AI enablement potential Build, test, and launch Innovation workstreams: Define project scope and design proofs of concept, incorporating automation opportunities, data architecture considerations, and responsible AI guardrails Partner with internal teams and external innovation/AI vendors to develop pilots powered by modern digital capabilities Monitor performance using digital dashboards, KPIs, and real time analytics to track progress against success criteria Utilize experimentation frameworks-including rapid prototyping and A/B testing-to validate value quickly and iteratively Business Case and Investment Pitch: Lead complex business, financial, and data analyses to quantify the impact of proposed innovations, including AI driven efficiency, quality, cost, and employee experience outcomes Build investment cases that incorporate technical assumptions (e.g., model lifecycle costs, integration requirements, compliance considerations) Develop compelling enterprise ready materials to support executive decision making and funding approvals Project Implementation: Drive project management with a digitally enabled approach, leveraging collaborative platforms, workflow automation, and AI powered documentation tools Manage project scope and change control processes in environments where digital, data, or AI components may evolve rapidly Actively communicates with customer leadership, project sponsors, key stakeholders, and project teams Determine business roles and resources needed to ensure successful implementation Develop impact analyses that assess business value, quality, risk, and operational readiness; including AI related risks such as bias, reliability, and data governance Lead development of dashboards, scorecards, forecasting models, and executive level analytics to demonstrate performance and adoption Team Operations: Support operational excellence through standardized tools, digital templates, and reusable frameworks that accelerate innovation cycles Lead administrative functions related to budget, vendor management, and timelines; including coordination with AI, data, and technical partners Promote knowledge sharing by formalizing playbooks, best practices, and repeatable processes that enable teams to operate efficiently and responsibly with emerging technologies Minimum Requirements 4+ of project management work experience within management consulting, or internal consulting (e.g., Business Operations, Strategy, HR, Organizational Effectiveness, or other equivalent function) with a primary focus on Project Management Experience supporting build and launch of high-impact innovation projects or products Excellent organizational skills and proven ability to manage multiple projects concurrently Self-starter mindset with a bias toward action Excellent communication and presentation skills, MS Office suite skills (Excel, Word, PowerPoint, Project, Visio, Outlook, etc.) Highly collaborative with solid attention to detail Practical experience working in matrix environments across functional and product development & commercial teams Critical Skills To be successful in this challenging and high-impact role, the successful candidate will have the following: Creative and resilient in application of processes and approaches to work Demonstrated learning agility in new subject areas, including emerging technologies, trends, and a solid working knowledge of the stakeholders in healthcare Exposure to enterprise AI enablement (e.g., adoption programs, training, responsible use standards, and data governance models) Strong passion for innovation, emerging technology, and analytics across the healthcare ecosystem Experience in project management and product / program management Driving complex company, customer, and market analyses with a high tolerance for ambiguity and willingness to adapt. Comfort with uncertainty and ability to navigate complex situations with competing priorities is critical to success Results driven; ability to deliver high-quality work products and work independently. Track record of driving measurable business impact through digital or AI initiatives (e.g., efficiency gains, improved quality, documentation accuracy, reduced cycle times) Ability to synthesize information and communicate clearly and concisely in both oral and written formats Contribute to the strength of our team's culture and community and exemplifying McKesson's ILEAD and I2CARE principles Education Bachelor's degree in Business, Technical or Healthcare Related field. Advanced degrees in healthcare or MBA preferred Physical Requirements General office demands. Occasional travel ( 20%) Must be authorized to work in the US. Sponsorship is not available for this position. Please note: This role is not budgeted for corporate relocation package. We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here. Our Base Pay Range for this position $93,800 - $156,300 McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson's (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind: McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application. McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates. McKesson job postings are posted on our career site: . McKesson is an Equal Opportunity Employer McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. McKesson welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation please contact us by sending an email to . Join us at McKesson!
04/01/2026
Full time
McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care. What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow's health today, we want to hear from you. Sr. Manager, Strategic Innovation & Business Development Team: Strategic Innovation & Business Development Current Need: McKesson's Corporate Strategy & Business Development (CSBD) strategic innovation arm, Strategic Innovation & Business Development (SIBD) is seeking a high performing, digital first Senior Manager to accelerate enterprise growth through innovation, advanced analytics, and AI enabled operating models. This role will help design, test, and launch enterprise wide pilots that unlock measurable business value, modernize workflows, and strengthen McKesson's competitive advantage. The ideal candidate brings a strategic mindset, comfort with emerging technology, and the ability to translate ambiguous problems into validated, scalable solutions. Acting as a change agent, this individual can fluidly shift between big picture strategy and project level detail, guiding teams and stakeholders through complex issues to achieve measurable, enterprise level results. This position reports to the Vice President, Strategic Innovation & Business Development. Key Responsibilities Ideation and Insights Generation: Conduct stakeholder interviews and cross functional research, leveraging digital discovery tools and data driven analysis to surface actionable insights Apply design thinking, continuous discovery, and AI assisted research methods to identify high value innovation opportunities Develop and maintain prioritization frameworks that integrate business value, technical feasibility, data readiness, and AI enablement potential Build, test, and launch Innovation workstreams: Define project scope and design proofs of concept, incorporating automation opportunities, data architecture considerations, and responsible AI guardrails Partner with internal teams and external innovation/AI vendors to develop pilots powered by modern digital capabilities Monitor performance using digital dashboards, KPIs, and real time analytics to track progress against success criteria Utilize experimentation frameworks-including rapid prototyping and A/B testing-to validate value quickly and iteratively Business Case and Investment Pitch: Lead complex business, financial, and data analyses to quantify the impact of proposed innovations, including AI driven efficiency, quality, cost, and employee experience outcomes Build investment cases that incorporate technical assumptions (e.g., model lifecycle costs, integration requirements, compliance considerations) Develop compelling enterprise ready materials to support executive decision making and funding approvals Project Implementation: Drive project management with a digitally enabled approach, leveraging collaborative platforms, workflow automation, and AI powered documentation tools Manage project scope and change control processes in environments where digital, data, or AI components may evolve rapidly Actively communicates with customer leadership, project sponsors, key stakeholders, and project teams Determine business roles and resources needed to ensure successful implementation Develop impact analyses that assess business value, quality, risk, and operational readiness; including AI related risks such as bias, reliability, and data governance Lead development of dashboards, scorecards, forecasting models, and executive level analytics to demonstrate performance and adoption Team Operations: Support operational excellence through standardized tools, digital templates, and reusable frameworks that accelerate innovation cycles Lead administrative functions related to budget, vendor management, and timelines; including coordination with AI, data, and technical partners Promote knowledge sharing by formalizing playbooks, best practices, and repeatable processes that enable teams to operate efficiently and responsibly with emerging technologies Minimum Requirements 4+ of project management work experience within management consulting, or internal consulting (e.g., Business Operations, Strategy, HR, Organizational Effectiveness, or other equivalent function) with a primary focus on Project Management Experience supporting build and launch of high-impact innovation projects or products Excellent organizational skills and proven ability to manage multiple projects concurrently Self-starter mindset with a bias toward action Excellent communication and presentation skills, MS Office suite skills (Excel, Word, PowerPoint, Project, Visio, Outlook, etc.) Highly collaborative with solid attention to detail Practical experience working in matrix environments across functional and product development & commercial teams Critical Skills To be successful in this challenging and high-impact role, the successful candidate will have the following: Creative and resilient in application of processes and approaches to work Demonstrated learning agility in new subject areas, including emerging technologies, trends, and a solid working knowledge of the stakeholders in healthcare Exposure to enterprise AI enablement (e.g., adoption programs, training, responsible use standards, and data governance models) Strong passion for innovation, emerging technology, and analytics across the healthcare ecosystem Experience in project management and product / program management Driving complex company, customer, and market analyses with a high tolerance for ambiguity and willingness to adapt. Comfort with uncertainty and ability to navigate complex situations with competing priorities is critical to success Results driven; ability to deliver high-quality work products and work independently. Track record of driving measurable business impact through digital or AI initiatives (e.g., efficiency gains, improved quality, documentation accuracy, reduced cycle times) Ability to synthesize information and communicate clearly and concisely in both oral and written formats Contribute to the strength of our team's culture and community and exemplifying McKesson's ILEAD and I2CARE principles Education Bachelor's degree in Business, Technical or Healthcare Related field. Advanced degrees in healthcare or MBA preferred Physical Requirements General office demands. Occasional travel ( 20%) Must be authorized to work in the US. Sponsorship is not available for this position. Please note: This role is not budgeted for corporate relocation package. We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. The pay range shown below is aligned with McKesson's pay philosophy, and pay will always be compliant with any applicable regulations. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered. For more information regarding benefits at McKesson, please click here. Our Base Pay Range for this position $93,800 - $156,300 McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson's (or affiliated entities, like CoverMyMeds or RxCrossroads) name in fraudulent emails, job postings or social media messages. In light of these scams, please bear the following in mind: McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application. McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates. McKesson job postings are posted on our career site: . McKesson is an Equal Opportunity Employer McKesson provides equal employment opportunities to applicants and employees, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other legally protected category. For additional information on McKesson's full Equal Employment Opportunity policies, visit our Equal Employment Opportunity page. McKesson welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation please contact us by sending an email to . Join us at McKesson!
Overview CAMP Systems is the leading provider of aircraft compliance and health management services to the global business aviation industry. CAMP is the pre-eminent brand in its industry and is the exclusive recommended service provider for nearly all business aircraft manufacturers in the world including Airbus, Bell, Boeing, Bombardier, Cessna, Daher, Dassault, Embraer, Gulfstream, Hawker, HondaJet, Leonardo, and Pilatus. Our services are delivered through a“SaaS plus” model and we support over 20,000 aircraft on our maintenance tracking platform and over 31,000 engines on our engine health monitoring platform. Additionally, CAMP provides shop floor management ERP systems to over 1,300 aircraft maintenance facilities and parts suppliers around the world. CAMP has grown from a single location company in 2001, to over 800 employees in 12 locations around the world. CAMP is an exciting company to work for, not only because of its future growth prospects, but also because of its culture. Smart, motivated people, who want to take initiative, are given the opportunity and freedom to make things happen. CAMP is wholly owned by Hearst Business Media. Job Summary The Office Resource Manager (ORM) is a key player in our Savannah office. The selected candidate will be responsible for all aspects of facility management and serves as a liaison on all IT related support issues. Additionally, the ORM will need to provide ongoing administrative and clerical support to all departments to include scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning and setting up office events, and more. The ORM will be the face of the company answering phones and greeting guests and visitors as they come in to the office. Qualified candidates should have proficient multitasking and organizational skills and excellent communication skills. The ORM should have experience working with and coordinating various schedules, have sound business judgement, and a professional demeanor. As the ORM, you will handle a wide variety of complex and confidential situations with diplomacy and discretion. We are looking for a strong ORM who can collaborate with not only local departments and resources, but also act as a functional unit with other CAMP office managers at our other locations. This position reports directly to the Senior CMP Manager. Additional Responsibilities:
Ensures the facility and property is properly maintained and managed to include budgetary oversight.
Processes& allocates Purchase Card transactions.
Responsible for daily facility operations (such as distributing building access fobs, security system, etc.)
Facility– Maintain cleanliness of inside/outside (anything outside of cleaning company’s duties) Conference room tables, clean walls, clean breakroom daily, fridge/freezer as needed, dust pictures, cubicles, parking lot& dumpster, etc.)
Negotiates, schedules and coordinates service contractors for facility (windows, power washing, etc.)
Plans and executes Employee Events.
Supports employees by maintaining inventory of required office and kitchen supplies.
Sorts and distributes main and packages and ship packages via Fed-Ex, UPS, etc.
Manages conference room reservations.
Places and coordinates service requests on all office/Safety equipment as required.
Maintains executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports.
Coordinates and assists with projects as needed including preparation of spreadsheets, presentations, and reports.
Recording, transcribing, and distributing meeting minutes.
Maintains and coordinates the inter-office Birthday and Anniversary schedule.
Creates monthly PowerPoint presentation to be displayed with upcoming announcements/events
Arranges& coordinates catering requests for meetings.
Places service calls on vending machines and makes refund requests as required.
Facilitates required in processing and out-processing actions.
Performs other duties as assigned.
Qualifications:
Bachelor’s Degree preferred or equivalent experience.
Two (2)-Five (5) years previous experience as an Administrator/Assistant or Office Manager in a corporate environment.
Business financial experience strongly preferred.
Experience working in and around aviation preferred
Must possess excellent communication and interpersonal skills
Experience in document management a plus
Advanced computer skills, superior proficiency level in all Microsoft Office applications
Excellent ability to work with various peers in a strong team centered environment
Organizational skills with the ability to multi-task, prioritize and manage time effectively
What we offer
Competitive salary
Fast-growing environment
Generous company benefits including medical, dental and vision insurance; short-term disability, 401k
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status EOE
06/22/2020
Full time
Overview CAMP Systems is the leading provider of aircraft compliance and health management services to the global business aviation industry. CAMP is the pre-eminent brand in its industry and is the exclusive recommended service provider for nearly all business aircraft manufacturers in the world including Airbus, Bell, Boeing, Bombardier, Cessna, Daher, Dassault, Embraer, Gulfstream, Hawker, HondaJet, Leonardo, and Pilatus. Our services are delivered through a“SaaS plus” model and we support over 20,000 aircraft on our maintenance tracking platform and over 31,000 engines on our engine health monitoring platform. Additionally, CAMP provides shop floor management ERP systems to over 1,300 aircraft maintenance facilities and parts suppliers around the world. CAMP has grown from a single location company in 2001, to over 800 employees in 12 locations around the world. CAMP is an exciting company to work for, not only because of its future growth prospects, but also because of its culture. Smart, motivated people, who want to take initiative, are given the opportunity and freedom to make things happen. CAMP is wholly owned by Hearst Business Media. Job Summary The Office Resource Manager (ORM) is a key player in our Savannah office. The selected candidate will be responsible for all aspects of facility management and serves as a liaison on all IT related support issues. Additionally, the ORM will need to provide ongoing administrative and clerical support to all departments to include scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning and setting up office events, and more. The ORM will be the face of the company answering phones and greeting guests and visitors as they come in to the office. Qualified candidates should have proficient multitasking and organizational skills and excellent communication skills. The ORM should have experience working with and coordinating various schedules, have sound business judgement, and a professional demeanor. As the ORM, you will handle a wide variety of complex and confidential situations with diplomacy and discretion. We are looking for a strong ORM who can collaborate with not only local departments and resources, but also act as a functional unit with other CAMP office managers at our other locations. This position reports directly to the Senior CMP Manager. Additional Responsibilities:
Ensures the facility and property is properly maintained and managed to include budgetary oversight.
Processes& allocates Purchase Card transactions.
Responsible for daily facility operations (such as distributing building access fobs, security system, etc.)
Facility– Maintain cleanliness of inside/outside (anything outside of cleaning company’s duties) Conference room tables, clean walls, clean breakroom daily, fridge/freezer as needed, dust pictures, cubicles, parking lot& dumpster, etc.)
Negotiates, schedules and coordinates service contractors for facility (windows, power washing, etc.)
Plans and executes Employee Events.
Supports employees by maintaining inventory of required office and kitchen supplies.
Sorts and distributes main and packages and ship packages via Fed-Ex, UPS, etc.
Manages conference room reservations.
Places and coordinates service requests on all office/Safety equipment as required.
Maintains executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports.
Coordinates and assists with projects as needed including preparation of spreadsheets, presentations, and reports.
Recording, transcribing, and distributing meeting minutes.
Maintains and coordinates the inter-office Birthday and Anniversary schedule.
Creates monthly PowerPoint presentation to be displayed with upcoming announcements/events
Arranges& coordinates catering requests for meetings.
Places service calls on vending machines and makes refund requests as required.
Facilitates required in processing and out-processing actions.
Performs other duties as assigned.
Qualifications:
Bachelor’s Degree preferred or equivalent experience.
Two (2)-Five (5) years previous experience as an Administrator/Assistant or Office Manager in a corporate environment.
Business financial experience strongly preferred.
Experience working in and around aviation preferred
Must possess excellent communication and interpersonal skills
Experience in document management a plus
Advanced computer skills, superior proficiency level in all Microsoft Office applications
Excellent ability to work with various peers in a strong team centered environment
Organizational skills with the ability to multi-task, prioritize and manage time effectively
What we offer
Competitive salary
Fast-growing environment
Generous company benefits including medical, dental and vision insurance; short-term disability, 401k
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status EOE
