California Institute of Integral Studies
San Francisco, California
Position Title: Legal Assistant (Legal Affairs Coordinator) - California Institute of Integral Studies Location: San Francisco, CA Category: Staff Positions Job Type: Full-time Posted On: Wed Jul 8 2026 Job Description: The Legal Assistant (Legal Affairs Coordinator) assists CIIS executives, directors, deans, and other key stakeholders with legal, contract procedures, administrative, organizational and research work in a team-oriented and collaborative environment. The position serves as a central resource for contract administration, legal matter tracking, risk management coordination, regulatory compliance support, and legal operations. The Legal Affairs Coordinator works closely with University leadership, outside counsel, insurance representatives, regulators, and other stakeholders to ensure effective administration of the University's legal and compliance obligations. A successful candidate is discreet, thoughtful, analytical, organized, detail-oriented, and possesses exceptional communication and interpersonal skills. Success in this position requires a positive, energetic attitude, close collaboration with a tight-knit team, and dedicated work ethic with an aptitude for managing multiple priorities. The incumbent exercises a high degree of independent judgment, discretion, and confidentiality when handling sensitive legal, employment, financial, compliance, and institutional matters. ESSENTIAL DUTIES AND RESPONSIBILITIES Administers the contract policy, its procedures, and compliance. Centralizes the administrative oversight of all legal and contract matters. Supports state authorization processes through preparing and submitting supplemental state filings. Liaises with outside professionals and key stakeholders by fielding emails and phone communication, calendaring, and actions. Prepares, edits, and proofreads drafts of legal documents, such as corporation documents, third-party agreements, vendor contracts, court-related documents, administrative correspondence, state or federal agency forms, SRO (self-regulatory organization) forms, and other documentation. Orchestrates comprehensive support in connection with legal, contract, and caseload matters, including gathering case data, managing data-room activities, preparing signature packets, and archiving closed case folders. Maintains the University's centralized contract management repository, legal records, and document retention systems, including contracts, legal matters, insurance certificates, surety bonds, corporate records, and other legal and compliance documentation. Collaborates with other University executive administrative managers or assistants with a high level of discretion to ensure responses to various open matters. Serves as the primary administrative liaison with insurance brokers, carriers, third-party administrators, and University stakeholders regarding risk management, claims reporting, insurance renewals, certificates of insurance, and policy documentation. Maintains legal, contract, compliance, and state authorization calendars; tracks filing deadlines, contractual obligations, renewal dates, and regulatory requirements; prepares reports, dashboards, agendas, billing reviews, and other departmental administrative materials. Tracks legal, contract, insurance, compliance, and institutional matters; coordinates collection of documentation and updates from stakeholders; and prepares status reports for leadership and outside partners. Updates the CIIS Connect intranet page dedicated to Legal & Contract Management and to State Authorization (in partnership with the accreditation compliance office) to provide visible process resources to the University's internal community. Provides timely notification to insurance carriers on potential legal, compliance, and risk management issues. Develops and maintains legal affairs procedures, templates, workflows, records management practices, and legal technology systems, including electronic signature and contract management platforms. Other related duties as assigned. Job Requirements: MINIMUM QUALIFICATIONS Bachelor's degree or equivalent in legal assisting or related field. Minimum two or more years of professional experience as a legal assistant or legal administrator. Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence. Demonstrated critical thinking, legal research, analysis, attention to detail, and writing skills; and demonstrated initiative, time management, and follow-through. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook, as well as document management and other Microsoft technologies. Exceptional computer skills with the ability to learn new software applications quickly. Strong ability to maintain high standards, use excellent judgment and seek out ways to contribute and anticipate needs. Excellent interpersonal skills, communication skills and the ability to collaborate well in a team and a wide range of constituencies in a diverse academic community. Familiar with and comfort using evolving appropriate AI technologies directly related to the role. PREFERRED QUALIFICATIONS Established understanding of Higher-Ed, Labor & Employment, Contract, and litigation laws as they relate to students, employees, individuals, partnerships, and corporations. Familiarity with various State and Federal Regulations, especially but not limited to California, and Federal Department of Education or Labor. Awareness or willingness to learn and uphold NCSARA best practices. Work efficiently with the ability to multi-task while maintaining the highest quality work product. ENVIRONMENTAL DEMANDS Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people. PHYSICAL ABILITIES This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions. LOCATION Must be located in the San Francisco Bay Area - In office / hybrid Additional Information: PHYSICAL ABILITIES This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions. LOCATION Must be located in the San Francisco Bay Area - preferably onsite, but open to Hybrid or Remote with demonstration of high work ethic. NOTES TO CANDIDATE Working Conditions Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday. Background Check Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license. Visa Sponsorship Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer. Relocation Assistance This position is not eligible for relocation assistance. EQUAL EMPLOYMENT OPPORTUNITY POLICY At the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all. As an Equal Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment. CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional mission and values. PI6660f230e0f3-5314
Position Title: Legal Assistant (Legal Affairs Coordinator) - California Institute of Integral Studies Location: San Francisco, CA Category: Staff Positions Job Type: Full-time Posted On: Wed Jul 8 2026 Job Description: The Legal Assistant (Legal Affairs Coordinator) assists CIIS executives, directors, deans, and other key stakeholders with legal, contract procedures, administrative, organizational and research work in a team-oriented and collaborative environment. The position serves as a central resource for contract administration, legal matter tracking, risk management coordination, regulatory compliance support, and legal operations. The Legal Affairs Coordinator works closely with University leadership, outside counsel, insurance representatives, regulators, and other stakeholders to ensure effective administration of the University's legal and compliance obligations. A successful candidate is discreet, thoughtful, analytical, organized, detail-oriented, and possesses exceptional communication and interpersonal skills. Success in this position requires a positive, energetic attitude, close collaboration with a tight-knit team, and dedicated work ethic with an aptitude for managing multiple priorities. The incumbent exercises a high degree of independent judgment, discretion, and confidentiality when handling sensitive legal, employment, financial, compliance, and institutional matters. ESSENTIAL DUTIES AND RESPONSIBILITIES Administers the contract policy, its procedures, and compliance. Centralizes the administrative oversight of all legal and contract matters. Supports state authorization processes through preparing and submitting supplemental state filings. Liaises with outside professionals and key stakeholders by fielding emails and phone communication, calendaring, and actions. Prepares, edits, and proofreads drafts of legal documents, such as corporation documents, third-party agreements, vendor contracts, court-related documents, administrative correspondence, state or federal agency forms, SRO (self-regulatory organization) forms, and other documentation. Orchestrates comprehensive support in connection with legal, contract, and caseload matters, including gathering case data, managing data-room activities, preparing signature packets, and archiving closed case folders. Maintains the University's centralized contract management repository, legal records, and document retention systems, including contracts, legal matters, insurance certificates, surety bonds, corporate records, and other legal and compliance documentation. Collaborates with other University executive administrative managers or assistants with a high level of discretion to ensure responses to various open matters. Serves as the primary administrative liaison with insurance brokers, carriers, third-party administrators, and University stakeholders regarding risk management, claims reporting, insurance renewals, certificates of insurance, and policy documentation. Maintains legal, contract, compliance, and state authorization calendars; tracks filing deadlines, contractual obligations, renewal dates, and regulatory requirements; prepares reports, dashboards, agendas, billing reviews, and other departmental administrative materials. Tracks legal, contract, insurance, compliance, and institutional matters; coordinates collection of documentation and updates from stakeholders; and prepares status reports for leadership and outside partners. Updates the CIIS Connect intranet page dedicated to Legal & Contract Management and to State Authorization (in partnership with the accreditation compliance office) to provide visible process resources to the University's internal community. Provides timely notification to insurance carriers on potential legal, compliance, and risk management issues. Develops and maintains legal affairs procedures, templates, workflows, records management practices, and legal technology systems, including electronic signature and contract management platforms. Other related duties as assigned. Job Requirements: MINIMUM QUALIFICATIONS Bachelor's degree or equivalent in legal assisting or related field. Minimum two or more years of professional experience as a legal assistant or legal administrator. Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence. Demonstrated critical thinking, legal research, analysis, attention to detail, and writing skills; and demonstrated initiative, time management, and follow-through. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook, as well as document management and other Microsoft technologies. Exceptional computer skills with the ability to learn new software applications quickly. Strong ability to maintain high standards, use excellent judgment and seek out ways to contribute and anticipate needs. Excellent interpersonal skills, communication skills and the ability to collaborate well in a team and a wide range of constituencies in a diverse academic community. Familiar with and comfort using evolving appropriate AI technologies directly related to the role. PREFERRED QUALIFICATIONS Established understanding of Higher-Ed, Labor & Employment, Contract, and litigation laws as they relate to students, employees, individuals, partnerships, and corporations. Familiarity with various State and Federal Regulations, especially but not limited to California, and Federal Department of Education or Labor. Awareness or willingness to learn and uphold NCSARA best practices. Work efficiently with the ability to multi-task while maintaining the highest quality work product. ENVIRONMENTAL DEMANDS Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people. PHYSICAL ABILITIES This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions. LOCATION Must be located in the San Francisco Bay Area - In office / hybrid Additional Information: PHYSICAL ABILITIES This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions. LOCATION Must be located in the San Francisco Bay Area - preferably onsite, but open to Hybrid or Remote with demonstration of high work ethic. NOTES TO CANDIDATE Working Conditions Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday. Background Check Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license. Visa Sponsorship Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer. Relocation Assistance This position is not eligible for relocation assistance. EQUAL EMPLOYMENT OPPORTUNITY POLICY At the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all. As an Equal Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment. CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional mission and values. PI6660f230e0f3-5314
Cencora
Brooks, Kentucky
Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details This role is in support of Cencora's third party logistics service in the US operating through our ICS business Under minimal supervision of the Senior Director of Quality & Regulatory Affairs, the Senior Quality Manager leads and provides strategic direction for the quality assurance / control efforts all Cencora 3PL distribution centers. The Senior Quality Manager has responsibility for planning and implementing actions to ensure compliance with appropriate quality, regulatory and validation guidelines. This position is categorized as compliance critical and, as such, requires and is assigned specific responsibility for ensuring continual and proper compliance with all division, corporate and regulatory requirements Leads and provides strategic direction of the Quality Assurance / Control efforts at ICS Louisville Distribution Centers (DCs) activities. Responsible for planning and implementing actions to ensure compliance with ISO9001:2015 cGMP registration and regulatory / validation compliance for all ICS DCs. Develops and champions continuous improvement across all ICS DCs. Trains and manages quality staff to implement and maintain quality initiatives and continuous improvement initiatives related to distribution services. Provides guidance to Operations unit in matters related to quality. Maintains working relationships with regulatory and client / customer quality organizations. Develops and maintains effective audit programs for all ICS DCs. Oversees client audits of DCs and appropriate corrective action efforts and quality indicators and root cause analysis. Responsible for the maintenance, execution, and monitoring of the BU Location's Quality Management System (QMS), Good Distribution Practices (GDP), and compliance with all local state (BOP, DOH, etc.) and federal regulations (DEA, EPA, FDA, OSHA, etc.) as well as all corporate policies and procedures. Monitors, verifies, and maintains all BU location local, state, and federal licensure and registrations as required. Acts as primary liaison between BU location and all local, state, and federal regulatory agencies. Manages and/or assists with all inspections, investigations, and information requests. Conducts required Quality, Health & Safety, Security and Regulatory Assessments. Reviews and approves documents that govern activities in the DC and QMS. The SQM confirms the content of the document is complete, comprehensive, and accurate. The SQM is the last quality review before a document is published for use by employees and external auditors. Communicates the performance data of the facilities to the QA Lead Team. Provides data about the facilities successes and opportunities for the bi-annual management review. Manages the process audit program in the DCs. Provides inputs and attends quality hosted meetings of monthly CI Steering Committee, Bi-Annual Management Reviews, and weekly NC/CI meeting. Experience & Education: Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a four year bachelor's degree program. Normally requires a minimum of eight (8) years directly related and progressively responsible experience, including at least four (4) years at a manager level. Completion of the American Society for Quality (ASQ) Certified Quality Manager (CQMgr), Certified Quality Engineer (CQE) or Certified Quality Auditor (CQA) programs; multiple certifications highly preferred. Skills & Knowledge: Detailed understanding of warehouse operations and automated warehouse operating systems Thorough knowledge of regulatory compliance matters Ability to communicate effectively both orally and in writing Effective presentation skills Ability to train, motivate and direct the work of others Ability to plan and conduct effective meetings Strong analytical and mathematical skills Strong interpersonal and leadership skills Strong organizational skills; attention to detail Ability to meet deadlines and work in a production-driven environment Strong decision making skills Excellent problem solving skills; ability to resolve issues effectively and efficiently What Cencora offers We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit Full time Equal Employment Opportunity Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory. Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call or email . We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned Affiliated Companies Affiliated Companies: Integrated Commercialization, LLC
Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details This role is in support of Cencora's third party logistics service in the US operating through our ICS business Under minimal supervision of the Senior Director of Quality & Regulatory Affairs, the Senior Quality Manager leads and provides strategic direction for the quality assurance / control efforts all Cencora 3PL distribution centers. The Senior Quality Manager has responsibility for planning and implementing actions to ensure compliance with appropriate quality, regulatory and validation guidelines. This position is categorized as compliance critical and, as such, requires and is assigned specific responsibility for ensuring continual and proper compliance with all division, corporate and regulatory requirements Leads and provides strategic direction of the Quality Assurance / Control efforts at ICS Louisville Distribution Centers (DCs) activities. Responsible for planning and implementing actions to ensure compliance with ISO9001:2015 cGMP registration and regulatory / validation compliance for all ICS DCs. Develops and champions continuous improvement across all ICS DCs. Trains and manages quality staff to implement and maintain quality initiatives and continuous improvement initiatives related to distribution services. Provides guidance to Operations unit in matters related to quality. Maintains working relationships with regulatory and client / customer quality organizations. Develops and maintains effective audit programs for all ICS DCs. Oversees client audits of DCs and appropriate corrective action efforts and quality indicators and root cause analysis. Responsible for the maintenance, execution, and monitoring of the BU Location's Quality Management System (QMS), Good Distribution Practices (GDP), and compliance with all local state (BOP, DOH, etc.) and federal regulations (DEA, EPA, FDA, OSHA, etc.) as well as all corporate policies and procedures. Monitors, verifies, and maintains all BU location local, state, and federal licensure and registrations as required. Acts as primary liaison between BU location and all local, state, and federal regulatory agencies. Manages and/or assists with all inspections, investigations, and information requests. Conducts required Quality, Health & Safety, Security and Regulatory Assessments. Reviews and approves documents that govern activities in the DC and QMS. The SQM confirms the content of the document is complete, comprehensive, and accurate. The SQM is the last quality review before a document is published for use by employees and external auditors. Communicates the performance data of the facilities to the QA Lead Team. Provides data about the facilities successes and opportunities for the bi-annual management review. Manages the process audit program in the DCs. Provides inputs and attends quality hosted meetings of monthly CI Steering Committee, Bi-Annual Management Reviews, and weekly NC/CI meeting. Experience & Education: Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a four year bachelor's degree program. Normally requires a minimum of eight (8) years directly related and progressively responsible experience, including at least four (4) years at a manager level. Completion of the American Society for Quality (ASQ) Certified Quality Manager (CQMgr), Certified Quality Engineer (CQE) or Certified Quality Auditor (CQA) programs; multiple certifications highly preferred. Skills & Knowledge: Detailed understanding of warehouse operations and automated warehouse operating systems Thorough knowledge of regulatory compliance matters Ability to communicate effectively both orally and in writing Effective presentation skills Ability to train, motivate and direct the work of others Ability to plan and conduct effective meetings Strong analytical and mathematical skills Strong interpersonal and leadership skills Strong organizational skills; attention to detail Ability to meet deadlines and work in a production-driven environment Strong decision making skills Excellent problem solving skills; ability to resolve issues effectively and efficiently What Cencora offers We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members' ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more. For details, visit Full time Equal Employment Opportunity Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law. The company's continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory. Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call or email . We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returned Affiliated Companies Affiliated Companies: Integrated Commercialization, LLC