One of Vaco's Clients is seeking a highly skilled and collaborative Bookkeeper/ Accounting Manager to join their team in Springfield, MA. This role will be responsible for full-cycle accounting in a dynamic, complex manufacturing environment, including payroll, job costing, and month-end close. The ideal candidate will be hands-on, detail-oriented, and comfortable working in a close-knit, family-oriented culture. Compensation & Benefits: $90K - $120K DOE Key Responsibilities: Accounting & Job Costing Manage full-cycle accounting for a large, complex job shop environment with 2,000+ jobs. Perform job costing, inventory accounting, and journal entries. Oversee AP/AR functions and ensure accurate month-end close. Handle bank reconciliations across multiple accounts. Payroll & Tax Compliance Process in-house payroll and ensure compliance with federal and state tax requirements. Prepare and file W-2s, 1099s, and quarterly/annual tax filings. Administer 401(k) plan including deductions, loans, and compliance. ERP & Systems Work with job costing and ERP systems. Assist with accounting system implementation and integration. Support internal automation initiatives through existing systems. Collaboration & Support Partner with office staff, including HR, AP/AR, estimators, and customer service teams. Provide financial insights to leadership and work directly with CPA firm on quarterly/year-end reporting. Be a resource for non-technical employees with computer systems and processes. Qualifications: Bachelor's degree in Accounting, Finance, or related field preferred. Strong accounting background with manufacturing job shop/job costing experience. Payroll and tax compliance expertise (W-2s, 1099s, quarterly filings). Experience with bank reconciliations, AP/AR oversight, and month-end close. ERP system experience (Epicor preferred) and comfort with accrual-based accounting. Knowledge of sales tax, compliance filings, and retirement plan administration. High confidentiality, integrity, and interpersonal skills; must work collaboratively with leadership and staff. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal . By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
12/07/2025
Full time
One of Vaco's Clients is seeking a highly skilled and collaborative Bookkeeper/ Accounting Manager to join their team in Springfield, MA. This role will be responsible for full-cycle accounting in a dynamic, complex manufacturing environment, including payroll, job costing, and month-end close. The ideal candidate will be hands-on, detail-oriented, and comfortable working in a close-knit, family-oriented culture. Compensation & Benefits: $90K - $120K DOE Key Responsibilities: Accounting & Job Costing Manage full-cycle accounting for a large, complex job shop environment with 2,000+ jobs. Perform job costing, inventory accounting, and journal entries. Oversee AP/AR functions and ensure accurate month-end close. Handle bank reconciliations across multiple accounts. Payroll & Tax Compliance Process in-house payroll and ensure compliance with federal and state tax requirements. Prepare and file W-2s, 1099s, and quarterly/annual tax filings. Administer 401(k) plan including deductions, loans, and compliance. ERP & Systems Work with job costing and ERP systems. Assist with accounting system implementation and integration. Support internal automation initiatives through existing systems. Collaboration & Support Partner with office staff, including HR, AP/AR, estimators, and customer service teams. Provide financial insights to leadership and work directly with CPA firm on quarterly/year-end reporting. Be a resource for non-technical employees with computer systems and processes. Qualifications: Bachelor's degree in Accounting, Finance, or related field preferred. Strong accounting background with manufacturing job shop/job costing experience. Payroll and tax compliance expertise (W-2s, 1099s, quarterly filings). Experience with bank reconciliations, AP/AR oversight, and month-end close. ERP system experience (Epicor preferred) and comfort with accrual-based accounting. Knowledge of sales tax, compliance filings, and retirement plan administration. High confidentiality, integrity, and interpersonal skills; must work collaboratively with leadership and staff. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal . By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here . Virginia residents may access our state specific policies here . Residents of all other states may access our policies here . Canadian residents may access our policies in English here and in French here . Residents of countries governed by GDPR may access our policies here . Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
We are looking for an experienced Operations Manager to work directly with the Law Firm Owner to manage day-to-day operations, improve processes, and ensure our team consistently delivers exceptional service to clients. This is a management-level position, ideal for someone with a strong management background in law firm operations or professional services, who loves leading people, implementing systems, and driving measurable results. The compensation plan includes a salary, benefits, and incentives driven by performance towards defined and tracked goals and KPIs. Compensation: $ 65,000 - $85,000 yearly + health insurance stipend + retirement benefits. Compensation: $65,000 - $85,000 Responsibilities: Essential Duties: Ensures clients and matters move through the workflow pipeline at the right pace and that tasks are completed on time Oversees the quality and timeliness of work done & meeting deadlines Manages office facilities and office supply inventory Assists the Owner and future Legal Administrator with recruitment, hiring, and general human resources operations Supervises the work of the non-lawyer support staff and vendors Administers payroll (verifying work hours, leave time, overtime) and benefits Oversees the Firm's case management, contact management, and document management Creates, implements, improves, and makes sure everyone is following the Firm's policies and procedures Prepares Dashboards and Status Reports for the Owner and future Administrator Handles training and onboarding for new employees KPI review and management Managing projects to enhance or update company operations Qualifications: Experience Needed: Minimum of 5 years of management and operations experience, overseeing 20+ employees Prior legal or other professional services management experience is REQUIRED Managing bookkeepers, accountants, technology services, and other vendors HR and People management experience: employee engagement, team leadership, supervision, termination, hiring, KPIs, evaluations, payroll, benefits Accounting, QBO, Analysis of financial reporting, AP, and AR Policy and Procedures, SOPs, compliance, and risk management Managing an extensive list of vendors, contract negotiations, etc Technology: CRMs, CMS, and MS Office Excellent organizational, analytical, and leadership skills We care about skills and experience. We care just as much about your behaviors, habits, and attitudes. The right person for this role must: Not only "adapt" to change, but lead change - drive it and thrive in it Talk more about the solution than the problem Have keen conflict resolution skills (not conflict avoidance skills) Have a sense of humor in equal measure to your sense of compassion, while demonstrating emotional intelligence and professionalism Be comfortable managing multiple priorities with poise and efficiency In-person position About Company Grimaldi Law Firm isn't your typical legal shop-we're a fast-growing, mission-driven firm that's redefining what it means to support families through life's biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth. And we don't stop there. Our team is passionate about helping families prepare for the "what-ifs" in life with customized, full-service estate and trust solutions that bring peace of mind, transforming how families build and protect their legacy. We provide premium estate planning, seamless real estate closings, and wealth-protection legal services throughout Florida. Grimaldi Law Firm is a fast-growing, mission-driven firm We believe in: Legacy. Leadership. Protection. Elevation. If you're ready to join a high-performance team and close meaningful, high-impact deals- apply now and bring your A-game. Compensation details: 0 Yearly Salary PI0acf5-
12/07/2025
Full time
We are looking for an experienced Operations Manager to work directly with the Law Firm Owner to manage day-to-day operations, improve processes, and ensure our team consistently delivers exceptional service to clients. This is a management-level position, ideal for someone with a strong management background in law firm operations or professional services, who loves leading people, implementing systems, and driving measurable results. The compensation plan includes a salary, benefits, and incentives driven by performance towards defined and tracked goals and KPIs. Compensation: $ 65,000 - $85,000 yearly + health insurance stipend + retirement benefits. Compensation: $65,000 - $85,000 Responsibilities: Essential Duties: Ensures clients and matters move through the workflow pipeline at the right pace and that tasks are completed on time Oversees the quality and timeliness of work done & meeting deadlines Manages office facilities and office supply inventory Assists the Owner and future Legal Administrator with recruitment, hiring, and general human resources operations Supervises the work of the non-lawyer support staff and vendors Administers payroll (verifying work hours, leave time, overtime) and benefits Oversees the Firm's case management, contact management, and document management Creates, implements, improves, and makes sure everyone is following the Firm's policies and procedures Prepares Dashboards and Status Reports for the Owner and future Administrator Handles training and onboarding for new employees KPI review and management Managing projects to enhance or update company operations Qualifications: Experience Needed: Minimum of 5 years of management and operations experience, overseeing 20+ employees Prior legal or other professional services management experience is REQUIRED Managing bookkeepers, accountants, technology services, and other vendors HR and People management experience: employee engagement, team leadership, supervision, termination, hiring, KPIs, evaluations, payroll, benefits Accounting, QBO, Analysis of financial reporting, AP, and AR Policy and Procedures, SOPs, compliance, and risk management Managing an extensive list of vendors, contract negotiations, etc Technology: CRMs, CMS, and MS Office Excellent organizational, analytical, and leadership skills We care about skills and experience. We care just as much about your behaviors, habits, and attitudes. The right person for this role must: Not only "adapt" to change, but lead change - drive it and thrive in it Talk more about the solution than the problem Have keen conflict resolution skills (not conflict avoidance skills) Have a sense of humor in equal measure to your sense of compassion, while demonstrating emotional intelligence and professionalism Be comfortable managing multiple priorities with poise and efficiency In-person position About Company Grimaldi Law Firm isn't your typical legal shop-we're a fast-growing, mission-driven firm that's redefining what it means to support families through life's biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth. And we don't stop there. Our team is passionate about helping families prepare for the "what-ifs" in life with customized, full-service estate and trust solutions that bring peace of mind, transforming how families build and protect their legacy. We provide premium estate planning, seamless real estate closings, and wealth-protection legal services throughout Florida. Grimaldi Law Firm is a fast-growing, mission-driven firm We believe in: Legacy. Leadership. Protection. Elevation. If you're ready to join a high-performance team and close meaningful, high-impact deals- apply now and bring your A-game. Compensation details: 0 Yearly Salary PI0acf5-
Job Title: Resort Accountant/Bookkeeper About the role: This is a full-time, year-round position that is responsible for accounting duties as well as assisting with resort operations. This position reports to the General Manager with oversight from the Director of Finance and Administration.
12/07/2025
Full time
Job Title: Resort Accountant/Bookkeeper About the role: This is a full-time, year-round position that is responsible for accounting duties as well as assisting with resort operations. This position reports to the General Manager with oversight from the Director of Finance and Administration.
A client of TBC, a growing real estate management and construction company overseeing commercial, residential, retail, and hospitality properties, is seeking a Staff Accountant / Bookkeeper. This role focuses on accounts payable processing, data entry, invoice tracking, and routine account reconciliations. The position requires extensive use of accounting platforms such as AppFolio, Yardi, Sage, and QuickBooks to ensure accurate, organized, and up-to-date financial records.ESSENTIAL FUNCTIONS:1.Data Entry and reconciliation of client daily activity in Accounting Softwares.2.Perform regular bank reconciliations, credit card reconciliations, and account reconciliations. 3.Accounts Payable & Invoice Processing4.Collect worker's compensation insurance, maintain vendor files5.General Bookkeeping & Administrative Support 6.Other reasonable duties assigned.MINIMUM REQUIREMENTSAssociate's Degree in Accounting or related field or an accounting certificationExperience working in accounts payable and/or receivable and general ledger. Experience in financial roles within construction and/or real estate management is preferred.Strong knowledge of generally accepted accounting principlesAbility to perform several tasks concurrently with ease and professionalism.High degree of accuracy, attention to detail and confidentialityAbility to work well under pressure in a fast-paced environment.Proficient in accounting and knowledge of accounting software systems. The organization currently uses several platforms for various business units. Experience with AppFolio, Yardi, Sage, or Square is strongly preferred. Can communicate clearly in verbal and in written formThis position is contingent on the satisfactory completion of a background check. Compensation details: 0 Yearly Salary PIe682e2-
12/06/2025
Full time
A client of TBC, a growing real estate management and construction company overseeing commercial, residential, retail, and hospitality properties, is seeking a Staff Accountant / Bookkeeper. This role focuses on accounts payable processing, data entry, invoice tracking, and routine account reconciliations. The position requires extensive use of accounting platforms such as AppFolio, Yardi, Sage, and QuickBooks to ensure accurate, organized, and up-to-date financial records.ESSENTIAL FUNCTIONS:1.Data Entry and reconciliation of client daily activity in Accounting Softwares.2.Perform regular bank reconciliations, credit card reconciliations, and account reconciliations. 3.Accounts Payable & Invoice Processing4.Collect worker's compensation insurance, maintain vendor files5.General Bookkeeping & Administrative Support 6.Other reasonable duties assigned.MINIMUM REQUIREMENTSAssociate's Degree in Accounting or related field or an accounting certificationExperience working in accounts payable and/or receivable and general ledger. Experience in financial roles within construction and/or real estate management is preferred.Strong knowledge of generally accepted accounting principlesAbility to perform several tasks concurrently with ease and professionalism.High degree of accuracy, attention to detail and confidentialityAbility to work well under pressure in a fast-paced environment.Proficient in accounting and knowledge of accounting software systems. The organization currently uses several platforms for various business units. Experience with AppFolio, Yardi, Sage, or Square is strongly preferred. Can communicate clearly in verbal and in written formThis position is contingent on the satisfactory completion of a background check. Compensation details: 0 Yearly Salary PIe682e2-
We're looking for a reliable and meticulous Bookkeeper to support daily accounting tasks, maintain financial records, and ensure smooth internal operations. This is an excellent opportunity for someone who enjoys organization, numbers, and contributing to a well-run team.
12/06/2025
Full time
We're looking for a reliable and meticulous Bookkeeper to support daily accounting tasks, maintain financial records, and ensure smooth internal operations. This is an excellent opportunity for someone who enjoys organization, numbers, and contributing to a well-run team.
A client of TBC, a growing real estate management and construction company overseeing commercial, residential, retail, and hospitality properties, is seeking a Staff Accountant / Bookkeeper. This role focuses on accounts payable processing, data entry, invoice tracking, and routine account reconciliations. The position requires extensive use of accounting platforms such as AppFolio, Yardi, Sage, and QuickBooks to ensure accurate, organized, and up-to-date financial records. ESSENTIAL FUNCTIONS: 1. Data Entry and reconciliation of client daily activity in Accounting Software's. 2. Perform regular bank reconciliations, credit card reconciliations, and account reconciliations. 3. Accounts Payable & Invoice Processing 4. Collect worker's compensation insurance, maintain vendor files 5. General Bookkeeping & Administrative Support 6. Other reasonable duties assigned. MINIMUM REQUIREMENTS • Associate's Degree in Accounting or related field or an accounting certification • Experience working in accounts payable and/or receivable and general ledger. Experience in financial roles within construction and/or real estate management is preferred. • Strong knowledge of generally accepted accounting principles • Ability to perform several tasks concurrently with ease and professionalism. • High degree of accuracy, attention to detail and confidentiality • Ability to work well under pressure in a fast-paced environment. • Proficient in accounting and knowledge of accounting software systems. The organization currently uses several platforms for various business units. Experience with AppFolio, Yardi, Sage, or Square is strongly preferred. • Can communicate clearly in verbal and in written form • This position is contingent on the satisfactory completion of a background check. Compensation details: 0 Yearly Salary PIafd2e56be1dc-7676
12/05/2025
Full time
A client of TBC, a growing real estate management and construction company overseeing commercial, residential, retail, and hospitality properties, is seeking a Staff Accountant / Bookkeeper. This role focuses on accounts payable processing, data entry, invoice tracking, and routine account reconciliations. The position requires extensive use of accounting platforms such as AppFolio, Yardi, Sage, and QuickBooks to ensure accurate, organized, and up-to-date financial records. ESSENTIAL FUNCTIONS: 1. Data Entry and reconciliation of client daily activity in Accounting Software's. 2. Perform regular bank reconciliations, credit card reconciliations, and account reconciliations. 3. Accounts Payable & Invoice Processing 4. Collect worker's compensation insurance, maintain vendor files 5. General Bookkeeping & Administrative Support 6. Other reasonable duties assigned. MINIMUM REQUIREMENTS • Associate's Degree in Accounting or related field or an accounting certification • Experience working in accounts payable and/or receivable and general ledger. Experience in financial roles within construction and/or real estate management is preferred. • Strong knowledge of generally accepted accounting principles • Ability to perform several tasks concurrently with ease and professionalism. • High degree of accuracy, attention to detail and confidentiality • Ability to work well under pressure in a fast-paced environment. • Proficient in accounting and knowledge of accounting software systems. The organization currently uses several platforms for various business units. Experience with AppFolio, Yardi, Sage, or Square is strongly preferred. • Can communicate clearly in verbal and in written form • This position is contingent on the satisfactory completion of a background check. Compensation details: 0 Yearly Salary PIafd2e56be1dc-7676
Growing Dayton, Ohio CPA firm seeks experienced bookkeeper/accountant. Excellent wages and benefits. Firm performs complex consulting engagements (litigation, valuation, fraud, etc.) in addition to traditional audit, tax and accounting services. Email resume to Include"Bookkeeper/Accountant" in subject line of e-mails.
12/04/2025
Full time
Growing Dayton, Ohio CPA firm seeks experienced bookkeeper/accountant. Excellent wages and benefits. Firm performs complex consulting engagements (litigation, valuation, fraud, etc.) in addition to traditional audit, tax and accounting services. Email resume to Include"Bookkeeper/Accountant" in subject line of e-mails.
TemPositions Group Of Companies
New York, New York
Description: About the Role: We are working with a client in in Midtown Manhattan who is looking for a Full Charge Bookkeeper on a Part Time basis. The hours are Tuesday, Wednesday, Thursday, 9:30am-5:30pm or 10am-6pm. The Full-Charge Bookkeeper will oversee day-to-day accounting across several affiliated businesses. This is a hands-on, high-visibility role that requires accuracy, initiative, and a proactive mindset. The ideal candidate thrives in a dynamic setting and enjoys creating order and clarity across multiple entities. Key Responsibilities: Reconcile accounts and expenses across multiple business entities Categorize transactions and ensure proper expense allocation Develop and maintain financial tracking systems across companies Assist with tax preparation (no filing required) Support audit preparation and related documentation Ensure confidentiality and accuracy in all financial reporting Collaborate with leadership to propose process improvements and creative solutions Qualifications: 3-5+ years of bookkeeping or accounting experience, preferably with multi-entity or investment firms Proficiency in QuickBooks (other accounting software experience welcome) Strong reconciliation and analytical skills Excellent attention to detail and confidentiality Ability to work independently and propose efficient systems or solutions Accounting or related degree preferred Payroll experience not required We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged. Responsibilities: Skills:
12/04/2025
Full time
Description: About the Role: We are working with a client in in Midtown Manhattan who is looking for a Full Charge Bookkeeper on a Part Time basis. The hours are Tuesday, Wednesday, Thursday, 9:30am-5:30pm or 10am-6pm. The Full-Charge Bookkeeper will oversee day-to-day accounting across several affiliated businesses. This is a hands-on, high-visibility role that requires accuracy, initiative, and a proactive mindset. The ideal candidate thrives in a dynamic setting and enjoys creating order and clarity across multiple entities. Key Responsibilities: Reconcile accounts and expenses across multiple business entities Categorize transactions and ensure proper expense allocation Develop and maintain financial tracking systems across companies Assist with tax preparation (no filing required) Support audit preparation and related documentation Ensure confidentiality and accuracy in all financial reporting Collaborate with leadership to propose process improvements and creative solutions Qualifications: 3-5+ years of bookkeeping or accounting experience, preferably with multi-entity or investment firms Proficiency in QuickBooks (other accounting software experience welcome) Strong reconciliation and analytical skills Excellent attention to detail and confidentiality Ability to work independently and propose efficient systems or solutions Accounting or related degree preferred Payroll experience not required We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged. Responsibilities: Skills:
We are looking for an experienced Operations Manager to work directly with the Law Firm Owner to manage day-to-day operations, improve processes, and ensure our team consistently delivers exceptional service to clients. This is a management-level position, ideal for someone with a strong management background in law firm operations or professional services, who loves leading people, implementing systems, and driving measurable results. The compensation plan includes a salary, benefits, and incentives driven by performance towards defined and tracked goals and KPIs. Compensation: $ 65,000 - $85,000 yearly + health insurance stipend + retirement benefits. Compensation: $65,000 - $85,000 Responsibilities: Essential Duties: Ensures clients and matters move through the workflow pipeline at the right pace and that tasks are completed on time Oversees the quality and timeliness of work done & meeting deadlines Manages office facilities and office supply inventory Assists the Owner and future Legal Administrator with recruitment, hiring, and general human resources operations Supervises the work of the non-lawyer support staff and vendors Administers payroll (verifying work hours, leave time, overtime) and benefits Oversees the Firms case management, contact management, and document management Creates, implements, improves, and makes sure everyone is following the Firm's policies and procedures Prepares Dashboards and Status Reports for the Owner and future Administrator Handles training and onboarding for new employees KPI review and management Managing projects to enhance or update company operations Qualifications: Experience Needed: Minimum of 5 years of management and operations experience, overseeing 20+ employees Prior legal or other professional services management experience is REQUIRED Managing bookkeepers, accountants, technology services, and other vendors HR and People management experience: employee engagement, team leadership, supervision, termination, hiring, KPIs, evaluations, payroll, benefits Accounting, QBO, Analysis of financial reporting, AP, and AR Policy andProcedures, SOPs, compliance, and risk management Managing anextensive list of vendors, contractnegotiations, etc Technology: CRMs, CMS, and MS Office Excellent organizational, analytical, and leadership skills We care about skills and experience. We care just as much about your behaviors, habits, and attitudes. The right person for this role must: Not only adapt to change, but lead change - drive it and thrive in it Talk more about the solution than the problem Have keen conflict resolution skills (not conflict avoidance skills) Have a sense of humor in equal measure to your sense of compassion, while demonstrating emotional intelligence and professionalism Be comfortable managing multiple priorities with poise and efficiency In-person position About Company Grimaldi Law Firm isnt your typical legal shopwere a fast-growing, mission-driven firm thats redefining what it means to support families through lifes biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth. And we dont stop there. Our team is passionate about helping families prepare for the what-ifs in life with customized, full-service estate and trust solutions that bring peace of mind, transforming how families build and protect their legacy. We provide premium estate planning, seamless real estate closings, and wealth-protection legal services throughout Florida. Grimaldi Law Firm is a fast-growing, mission-driven firm We believe in: Legacy. Leadership. Protection. Elevation. If you're ready to join a high-performance team and close meaningful, high-impact deals apply now and bring your A-game. Compensation details: 0 Yearly Salary PI926b2ae83c3f-3700
12/03/2025
Full time
We are looking for an experienced Operations Manager to work directly with the Law Firm Owner to manage day-to-day operations, improve processes, and ensure our team consistently delivers exceptional service to clients. This is a management-level position, ideal for someone with a strong management background in law firm operations or professional services, who loves leading people, implementing systems, and driving measurable results. The compensation plan includes a salary, benefits, and incentives driven by performance towards defined and tracked goals and KPIs. Compensation: $ 65,000 - $85,000 yearly + health insurance stipend + retirement benefits. Compensation: $65,000 - $85,000 Responsibilities: Essential Duties: Ensures clients and matters move through the workflow pipeline at the right pace and that tasks are completed on time Oversees the quality and timeliness of work done & meeting deadlines Manages office facilities and office supply inventory Assists the Owner and future Legal Administrator with recruitment, hiring, and general human resources operations Supervises the work of the non-lawyer support staff and vendors Administers payroll (verifying work hours, leave time, overtime) and benefits Oversees the Firms case management, contact management, and document management Creates, implements, improves, and makes sure everyone is following the Firm's policies and procedures Prepares Dashboards and Status Reports for the Owner and future Administrator Handles training and onboarding for new employees KPI review and management Managing projects to enhance or update company operations Qualifications: Experience Needed: Minimum of 5 years of management and operations experience, overseeing 20+ employees Prior legal or other professional services management experience is REQUIRED Managing bookkeepers, accountants, technology services, and other vendors HR and People management experience: employee engagement, team leadership, supervision, termination, hiring, KPIs, evaluations, payroll, benefits Accounting, QBO, Analysis of financial reporting, AP, and AR Policy andProcedures, SOPs, compliance, and risk management Managing anextensive list of vendors, contractnegotiations, etc Technology: CRMs, CMS, and MS Office Excellent organizational, analytical, and leadership skills We care about skills and experience. We care just as much about your behaviors, habits, and attitudes. The right person for this role must: Not only adapt to change, but lead change - drive it and thrive in it Talk more about the solution than the problem Have keen conflict resolution skills (not conflict avoidance skills) Have a sense of humor in equal measure to your sense of compassion, while demonstrating emotional intelligence and professionalism Be comfortable managing multiple priorities with poise and efficiency In-person position About Company Grimaldi Law Firm isnt your typical legal shopwere a fast-growing, mission-driven firm thats redefining what it means to support families through lifes biggest decisions. From estate planning to real estate closings, we help people protect what matters most and build lasting wealth. And we dont stop there. Our team is passionate about helping families prepare for the what-ifs in life with customized, full-service estate and trust solutions that bring peace of mind, transforming how families build and protect their legacy. We provide premium estate planning, seamless real estate closings, and wealth-protection legal services throughout Florida. Grimaldi Law Firm is a fast-growing, mission-driven firm We believe in: Legacy. Leadership. Protection. Elevation. If you're ready to join a high-performance team and close meaningful, high-impact deals apply now and bring your A-game. Compensation details: 0 Yearly Salary PI926b2ae83c3f-3700
THIS ROLE IS ONSITE 5 DAYS PER WEEK IN MANHATTAN. Responsibilities - Full Charge Bookkeeper / Assistant Controller Manage daily bank transaction processing, including wire transfers and reconciliations. Accomplish timely processing of accounts payable transactions and processes. Make certain of timely processing of accounts receivable collection and applications. Research and investigate account discrepancies and resolve customers' billing issues. Pursue collections for outstanding customer invoices. Send out statements and contact customers. Reconcile the accounts receivable ledger to ensure that all activity is accounted for and properly posted. Reconcile general ledger accounts, including bank accounts, credit card accounts, and intercompany accounts. Ensure all financial information is recorded and updated accurately. Responsible for daily cash reconciliations with banks and positive pay activity. Assist in the preparation of month-end close reports. Support CFO as needed. Backup for all payroll processing. Perform data entry tasks and maintain updated records. Use Microsoft̄ Excel for various financial tasks and record-keeping. Requirements Experience in processing Account Receivable transactions and reconciliations Proficient in performing Bank Reconciliations Strong Bookkeeping skills Expertise in Microsoft̄ Excel Working knowledge of Microsoft̄ Sage Accounting Software Experience working with ERP software, ideally AMT. Background in conducting Month End Close procedures Know-how with payroll services like Paychex Oasis, or ADP Strong communication skills.
12/02/2025
Full time
THIS ROLE IS ONSITE 5 DAYS PER WEEK IN MANHATTAN. Responsibilities - Full Charge Bookkeeper / Assistant Controller Manage daily bank transaction processing, including wire transfers and reconciliations. Accomplish timely processing of accounts payable transactions and processes. Make certain of timely processing of accounts receivable collection and applications. Research and investigate account discrepancies and resolve customers' billing issues. Pursue collections for outstanding customer invoices. Send out statements and contact customers. Reconcile the accounts receivable ledger to ensure that all activity is accounted for and properly posted. Reconcile general ledger accounts, including bank accounts, credit card accounts, and intercompany accounts. Ensure all financial information is recorded and updated accurately. Responsible for daily cash reconciliations with banks and positive pay activity. Assist in the preparation of month-end close reports. Support CFO as needed. Backup for all payroll processing. Perform data entry tasks and maintain updated records. Use Microsoft̄ Excel for various financial tasks and record-keeping. Requirements Experience in processing Account Receivable transactions and reconciliations Proficient in performing Bank Reconciliations Strong Bookkeeping skills Expertise in Microsoft̄ Excel Working knowledge of Microsoft̄ Sage Accounting Software Experience working with ERP software, ideally AMT. Background in conducting Month End Close procedures Know-how with payroll services like Paychex Oasis, or ADP Strong communication skills.
Create financial transactions and generate reports from data. Creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also compares accounts to ensure their correctness.
Collection of sales taxes from customers and receivables.
Monitor debt levels and compliance with debt covenants.
Monitor and pay supplier invoices and debt.
Record cash receipts and maintain petty cash fund
Conduct monthly/periodic reconciliations of all accounts to confirm validity.
Maintain an orderly accounting filing system/chart of accounts/annual budgets.
Calculate and furnish financial analysis of the financial statements.
Abide by local, state, and federal government reporting requirements.
Calculate variances from the budget and report significant concerns to management.
Purchase and maintain office supplies and equipment.
Provide clerical and administrative support to management as requested.
Education:
Associate's degree in Accounting/Business Administration or CPA license preferred.
Work Experience:
1+ years preferred.
Skills:
Organization, Data management, Quickbooks, Excel, Microsoft Office, etc.
06/11/2020
Full time
Create financial transactions and generate reports from data. Creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also compares accounts to ensure their correctness.
Collection of sales taxes from customers and receivables.
Monitor debt levels and compliance with debt covenants.
Monitor and pay supplier invoices and debt.
Record cash receipts and maintain petty cash fund
Conduct monthly/periodic reconciliations of all accounts to confirm validity.
Maintain an orderly accounting filing system/chart of accounts/annual budgets.
Calculate and furnish financial analysis of the financial statements.
Abide by local, state, and federal government reporting requirements.
Calculate variances from the budget and report significant concerns to management.
Purchase and maintain office supplies and equipment.
Provide clerical and administrative support to management as requested.
Education:
Associate's degree in Accounting/Business Administration or CPA license preferred.
Work Experience:
1+ years preferred.
Skills:
Organization, Data management, Quickbooks, Excel, Microsoft Office, etc.
