Overview: Are you organized, friendly, and ready to support the team that brings Kings Island to life? We're looking for a Human Resources Office Assistant to help power our Fall recruiting and onboarding efforts. This is a great opportunity to gain hands-on experience in HR while working in a fast-paced, fun environment! Responsibilities: Assisting with recruitment efforts, including scheduling, communication, and applicant support Supporting the onboarding process by preparing new hire paperwork, coordinating orientation sessions, and ensuring compliance Performing clerical and administrative tasks such as filing, data entry, scanning, and organizing personnel records Greeting and assisting applicants and associates in the HR office with professionalism and a positive attitude Helping maintain a clean, organized, and welcoming HR office environment Qualifications: Strong attention to detail and excellent organizational skills Clear and professional communication, both written and verbal Ability to handle confidential information with discretion Comfortable using basic office software (Microsoft Office, email, etc.) Prior office or HR experience is a plus, but not required Must be available to work flexible hours, including weekends
07/14/2025
Full time
Overview: Are you organized, friendly, and ready to support the team that brings Kings Island to life? We're looking for a Human Resources Office Assistant to help power our Fall recruiting and onboarding efforts. This is a great opportunity to gain hands-on experience in HR while working in a fast-paced, fun environment! Responsibilities: Assisting with recruitment efforts, including scheduling, communication, and applicant support Supporting the onboarding process by preparing new hire paperwork, coordinating orientation sessions, and ensuring compliance Performing clerical and administrative tasks such as filing, data entry, scanning, and organizing personnel records Greeting and assisting applicants and associates in the HR office with professionalism and a positive attitude Helping maintain a clean, organized, and welcoming HR office environment Qualifications: Strong attention to detail and excellent organizational skills Clear and professional communication, both written and verbal Ability to handle confidential information with discretion Comfortable using basic office software (Microsoft Office, email, etc.) Prior office or HR experience is a plus, but not required Must be available to work flexible hours, including weekends
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: 4/10; Available Mon-Fri, variable Sat. Days/Times vary. Travel N Lancaster, Skyline dental PrimaryLocation : Oregon,Keizer,Keizer Station Dental Offices HoursPerWeek : 40 Shift : Day Workdays : 4/10; Available Mon-Fri, variable Sat. WorkingHoursStart : 07:00 AM WorkingHoursEnd : 06:00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : KEIZER STATION DENTAL OFFICE - Dental Office - 1008 Travel : Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
07/14/2025
Full time
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: 4/10; Available Mon-Fri, variable Sat. Days/Times vary. Travel N Lancaster, Skyline dental PrimaryLocation : Oregon,Keizer,Keizer Station Dental Offices HoursPerWeek : 40 Shift : Day Workdays : 4/10; Available Mon-Fri, variable Sat. WorkingHoursStart : 07:00 AM WorkingHoursEnd : 06:00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : KEIZER STATION DENTAL OFFICE - Dental Office - 1008 Travel : Yes, 5 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Times/Days vary. Travel Skyline, Keizer Station Dental. PrimaryLocation : Oregon,Salem,North Lancaster Dental Offices HoursPerWeek : 1 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 07:00 AM WorkingHoursEnd : 06:00 PM Job Schedule : Call-in/On-Call Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : North Lancaster Dental - Dental Office - 1008 Travel : Yes, 100 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
07/14/2025
Full time
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Times/Days vary. Travel Skyline, Keizer Station Dental. PrimaryLocation : Oregon,Salem,North Lancaster Dental Offices HoursPerWeek : 1 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 07:00 AM WorkingHoursEnd : 06:00 PM Job Schedule : Call-in/On-Call Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : North Lancaster Dental - Dental Office - 1008 Travel : Yes, 100 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Days/Times vary. Travel Glisan, Gresham, Clackamas, Jnson Creek, Or City, Grand Ave, N Interstate, Eastmoreland dental. PrimaryLocation : Oregon,Portland,Rockwood Dental Offices HoursPerWeek : 1 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 06:30 AM WorkingHoursEnd : 06:00 PM Job Schedule : Call-in/On-Call Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : Rockwood Dental - Dental Office - 1008 Travel : Yes, 100 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
07/14/2025
Full time
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Days/Times vary. Travel Glisan, Gresham, Clackamas, Jnson Creek, Or City, Grand Ave, N Interstate, Eastmoreland dental. PrimaryLocation : Oregon,Portland,Rockwood Dental Offices HoursPerWeek : 1 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 06:30 AM WorkingHoursEnd : 06:00 PM Job Schedule : Call-in/On-Call Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : Rockwood Dental - Dental Office - 1008 Travel : Yes, 100 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
Urban Pacific San Diego Realty
San Diego, California
We are seeking a dedicated and organized Receptionist/Secretary to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
07/14/2025
Full time
We are seeking a dedicated and organized Receptionist/Secretary to join our team. The ideal candidate will serve as the first point of contact for our clients and visitors, providing exceptional customer service while managing various administrative tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Days/times vary. Travel Keizer Station, North Lancaster, Valley River Dental. PrimaryLocation : Oregon,Salem,Skyline Dental Offices HoursPerWeek : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 07:00 AM WorkingHoursEnd : 06:00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : Skyline Dental - Dental Office - 1008 Travel : Yes, 20 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
07/14/2025
Full time
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Days/times vary. Travel Keizer Station, North Lancaster, Valley River Dental. PrimaryLocation : Oregon,Salem,Skyline Dental Offices HoursPerWeek : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 07:00 AM WorkingHoursEnd : 06:00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : Skyline Dental - Dental Office - 1008 Travel : Yes, 20 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Days/times variable. Travel Aloha, Beaverton, Tigard, Tanasbourne Dental. PrimaryLocation : Oregon,Beaverton,Walker Road Dental/Medical Offices HoursPerWeek : 1 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 06:30 AM WorkingHoursEnd : 06:30 PM Job Schedule : Call-in/On-Call Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : WALKER RD DENTAL/MED OFFICE - Dental Office - 1008 Travel : Yes, 100 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
07/14/2025
Full time
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Days/times variable. Travel Aloha, Beaverton, Tigard, Tanasbourne Dental. PrimaryLocation : Oregon,Beaverton,Walker Road Dental/Medical Offices HoursPerWeek : 1 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 06:30 AM WorkingHoursEnd : 06:30 PM Job Schedule : Call-in/On-Call Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : WALKER RD DENTAL/MED OFFICE - Dental Office - 1008 Travel : Yes, 100 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
TrueCare Insurance Services is seeking a professional and motivated individual to join their team as a Part-Time Receptionist/Secretary. The role involves providing office assistance, client support, and performing various clerical and administrative tasks related to insurance enrollment. The ideal candidate should be highly organized, a self-starter, and capable of working both independently and in a team environment. Strong communication and interpersonal skills are essential for interacting with clients and colleagues. Responsibilities include handling calls, client correspondence, managing office supplies, data entry, and assisting with marketing efforts. The position requires 1-3 years of administrative experience, proficiency in MS Office, and strong typing skills. The role offers 20-29 hours per week, primarily on Tuesday through Thursday, with competitive pay and benefits.
07/14/2025
Full time
TrueCare Insurance Services is seeking a professional and motivated individual to join their team as a Part-Time Receptionist/Secretary. The role involves providing office assistance, client support, and performing various clerical and administrative tasks related to insurance enrollment. The ideal candidate should be highly organized, a self-starter, and capable of working both independently and in a team environment. Strong communication and interpersonal skills are essential for interacting with clients and colleagues. Responsibilities include handling calls, client correspondence, managing office supplies, data entry, and assisting with marketing efforts. The position requires 1-3 years of administrative experience, proficiency in MS Office, and strong typing skills. The role offers 20-29 hours per week, primarily on Tuesday through Thursday, with competitive pay and benefits.
University of California, Los Angeles
Los Angeles, California
Department Summary At UCLA Housing & Hospitality (H&H), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&H team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&H team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve. Position Summary The Assistant Director, Housing Maintenance Operations will oversee a wide range of duties primarily involving the maintenance and upkeep of the buildings, grounds, infrastructure, and related systems, for Housing & Hospitality facilities located primarily at both On-Campus Housing and University Apartments. Will manage supervisory, administrative, human resource, financial, purchasing, inventory, and project management duties for the department in general or for specific facilities as described above. The overall scope of this position will include, currently 12,000 resident bed spaces, 7.5 million GSF of building space, $17 million operating budget, $10 million capital improvement (major maintenance) budget, and a labor force of 40. All work is performed within budgetary perimeters and in compliance with all departmental and University guidelines. Incumbent shall independently prioritize and follow through on all assignments with minimal supervision. Incumbent shall be responsible for rapidly changing priorities, and additional projects as assigned, and shall give special consideration to completing all duties within a framework that provides a high level of customer service to all residential students, guests, and faculty members. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications 10+ years experience of successful planning, budgeting, financial analysis and fiscal management, including skill in budget preparation, analysis and controlling costs of multiple, multi-million dollar budgets. (Required) 8-10 years experience in management and supervision, overseeing both administrative and maintenance personnel, including union-represented team members and students; encompasses a workforce of over 100 employees (Required) Proven track record in successful planning, budgeting, financial analysis, and fiscal management. Skilled in preparing, analyzing, and controlling costs for multiple multi-million dollar budgets. Proficient in network-based personal computing software, including Microsoft Word, Excel, Access, PowerPoint and database applications. (Required) Experience with MAXIMO or an equivalent maintenance management system (Preferred) Effective interpersonal skills to interact tactfully with diverse university personnel and the public. Ability to mediate between conflicting parties and successfully resolve differences using appropriate conflict management techniques. (Required) Demonstrated expertise in managing and supervising various personnel, including management, administrative, service, and student staff. Possesses skills and knowledge in employee development, particularly in creating and implementing effective training and recognition programs. (Required) Possessing the skill and temperament to foster an open environment that encourages employee communication and positive departmental interactions. Ability to identify critical paths and coordinate workloads effectively. (Required) Understanding methods for soliciting, collecting, and analyzing customer and employee satisfaction, including problem analysis, problem-solving, and needs assessment. (Required) Expertise in identifying mid-range objectives based on collected data, with a proven ability to achieve long-term goals through strategic planning. Capacity to thrive in a fast-paced environment to meet deadlines and time constraints. (Required) Proficient in the preparation of planning documents and recommendations pertaining to annual major maintenance projects. Demonstrates expertise in the establishment and implementation of energy conservation programs for Housing. Skilled in overseeing a complex and ongoing facility capital improvement program. (Required) Proficient in the interpretation of construction documents, including bid contracts, general conditions, agreements, specifications, and architectural drawings. Demonstrates knowledge of computerized programs for managing work order data. (Required) Proficient in managerial techniques to effectively engage staff in roles that are critical to the development and execution of a comprehensive maintenance program. Strong ability to communicate with clarity and precision through both written reports and oral presentations. (Required) Possess a comprehensive understanding of plumbing, electrical systems, mechanical systems, and general building maintenance. Demonstrate knowledge of power distribution systems. Exhibit proficiency in basic drafting and design techniques relevant to electrical, mechanical, architectural, and civil engineering. Additionally, possess a strong awareness of fire safety regulations and building codes. (Required) Ability to stand, climb, stoop, push, pull and crouch for extended periods of time, as required to complete job assignments. Ability to lift items weighing up to 50 pounds. Ability to drive a pick-up truck and/or van (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in Business Management, Engineering or a related field (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination. Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record. CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse". Back-lifting Exam (Required) Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered 99-Policy Covered Complete Position Description
07/14/2025
Full time
Department Summary At UCLA Housing & Hospitality (H&H), you become part of UCLA's tradition of excellence by providing quality housing, dining, and hospitality services to student-residents, faculty, staff, and campus visitors. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, H&H team members enjoy significant opportunities for professional and personal growth in a supportive work environment. No matter what your role, you will join more than 2,600+ H&H team members who understand that our motto Hospitality First! means that a warm, gracious attitude makes a difference in the lives of the people we serve. Position Summary The Assistant Director, Housing Maintenance Operations will oversee a wide range of duties primarily involving the maintenance and upkeep of the buildings, grounds, infrastructure, and related systems, for Housing & Hospitality facilities located primarily at both On-Campus Housing and University Apartments. Will manage supervisory, administrative, human resource, financial, purchasing, inventory, and project management duties for the department in general or for specific facilities as described above. The overall scope of this position will include, currently 12,000 resident bed spaces, 7.5 million GSF of building space, $17 million operating budget, $10 million capital improvement (major maintenance) budget, and a labor force of 40. All work is performed within budgetary perimeters and in compliance with all departmental and University guidelines. Incumbent shall independently prioritize and follow through on all assignments with minimal supervision. Incumbent shall be responsible for rapidly changing priorities, and additional projects as assigned, and shall give special consideration to completing all duties within a framework that provides a high level of customer service to all residential students, guests, and faculty members. Salary & Compensation UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications 10+ years experience of successful planning, budgeting, financial analysis and fiscal management, including skill in budget preparation, analysis and controlling costs of multiple, multi-million dollar budgets. (Required) 8-10 years experience in management and supervision, overseeing both administrative and maintenance personnel, including union-represented team members and students; encompasses a workforce of over 100 employees (Required) Proven track record in successful planning, budgeting, financial analysis, and fiscal management. Skilled in preparing, analyzing, and controlling costs for multiple multi-million dollar budgets. Proficient in network-based personal computing software, including Microsoft Word, Excel, Access, PowerPoint and database applications. (Required) Experience with MAXIMO or an equivalent maintenance management system (Preferred) Effective interpersonal skills to interact tactfully with diverse university personnel and the public. Ability to mediate between conflicting parties and successfully resolve differences using appropriate conflict management techniques. (Required) Demonstrated expertise in managing and supervising various personnel, including management, administrative, service, and student staff. Possesses skills and knowledge in employee development, particularly in creating and implementing effective training and recognition programs. (Required) Possessing the skill and temperament to foster an open environment that encourages employee communication and positive departmental interactions. Ability to identify critical paths and coordinate workloads effectively. (Required) Understanding methods for soliciting, collecting, and analyzing customer and employee satisfaction, including problem analysis, problem-solving, and needs assessment. (Required) Expertise in identifying mid-range objectives based on collected data, with a proven ability to achieve long-term goals through strategic planning. Capacity to thrive in a fast-paced environment to meet deadlines and time constraints. (Required) Proficient in the preparation of planning documents and recommendations pertaining to annual major maintenance projects. Demonstrates expertise in the establishment and implementation of energy conservation programs for Housing. Skilled in overseeing a complex and ongoing facility capital improvement program. (Required) Proficient in the interpretation of construction documents, including bid contracts, general conditions, agreements, specifications, and architectural drawings. Demonstrates knowledge of computerized programs for managing work order data. (Required) Proficient in managerial techniques to effectively engage staff in roles that are critical to the development and execution of a comprehensive maintenance program. Strong ability to communicate with clarity and precision through both written reports and oral presentations. (Required) Possess a comprehensive understanding of plumbing, electrical systems, mechanical systems, and general building maintenance. Demonstrate knowledge of power distribution systems. Exhibit proficiency in basic drafting and design techniques relevant to electrical, mechanical, architectural, and civil engineering. Additionally, possess a strong awareness of fire safety regulations and building codes. (Required) Ability to stand, climb, stoop, push, pull and crouch for extended periods of time, as required to complete job assignments. Ability to lift items weighing up to 50 pounds. Ability to drive a pick-up truck and/or van (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in Business Management, Engineering or a related field (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Pre-Placement Physical: Employment is contingent upon the completion of a satisfactory physical examination. Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record. CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse". Back-lifting Exam (Required) Schedule 8:00 a.m. to 5:00 p.m. Union/Policy Covered 99-Policy Covered Complete Position Description
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Days/Times vary. Travel Oregon City, Clackamas, Glisan, Rockwood, Gresham, Eastmoreland dental. PrimaryLocation : Oregon,Happy Valley,Kaiser Permanente Creek HoursPerWeek : 1 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 06:30 AM WorkingHoursEnd : 06:00 PM Job Schedule : Call-in/On-Call Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : JOHNSON CREEK DENTAL - Dental Office - 1008 Travel : Yes, 100 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
07/14/2025
Full time
Job Summary: Provide direct support to dentists, hygienists, denturists and other provider personnel in the delivery of dental care and service within a Kaiser Permanente dental office. Essential Responsibilities: Performs all of the duties permitted a dental assistant consistent with the individuals training and in the presence of or under the observation of a licensed provider as referenced in State Dental Practice Act and the related Administrative Rules. These duties to include: Apply topical anesthetic and desensitizing agents, as directed by the provider. Removal of sutures and post-extraction and periodontal dressings. Retract a patients cheek, tongue, or other tissue during an operation. Assist in the placement or removal of a rubber dam. Remove debris created during operative procedures with a vacuum device, compressed air, mouth washes, or water. Extra-oral procedures which are not hazardous, Inspect the oral cavity using a mirror. Dry root canals with paper points. Place temporary filling material into the endodontic access. Take impressions for periodontal night guard. Polish the coronal surfaces of teeth when a dentist or hygienist has determined teeth are free of calculus. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. In support of the practice of a dentist provider who is not an orthodontist; Preliminary select and size bands. Remove fixed orthodontic appliances. Check for loose bands and brackets. Remove ligature ties and head appliances. Place and remove arch wires, elastics and orthodontic separators. Take intra-oral measurements for orthodontic procedures. Remove supra-gingival orthodontic bracket bonding material with a hand piece that does not exceed 25,000 revolutions per minute. Place ligature ties and head appliances. Train persons (patients) in techniques of oral hygiene and prevention of oral disease. Place films (dental radiographs), adjust equipment preparatory to exposing films, and expose films. Organize patients dental record consistent with established guidelines, confirm its availability and assure that it is in order and ready for providers use at the time care and service is to be provided. Greet, introduce self to, and inform patient of general treatment to be provided and provider to be seen consistent with established Kaiser Permanente Behavioral Guidelines. Review health questionnaire with patient and notify provider of reported conditions that could effect treatment. Promote patients emotional comfort by gaining rapport, instilling confidence and promoting tranquility. Inform and answer patients and/or parents questions regarding care and service provided as directed by provider. Anticipate needs of provider in the delivery of patient care and service. Communicate information important to maintaining the proper scheduling and flow of patients consistent with information recorded in the patients dental record. Prepare, organize, arrange and pass dental instruments, supplies and materials as requested by the provider and required by established guidelines. Establish and maintain a clear and clean operating field. Record and verify information in the patients dental record according to established procedures. Record and/or verify all patient care and service related information on all necessary forms and documents consistent with established guidelines and in a manner that accurately reflects the information documented in the patients dental record. As required in support of direct patient care activities, enter, retrieve and transmit patient care and service related information via the Programs automated patient and provider scheduling system (TEAM), consistent with established guidelines and training. Respond to medical emergency situations consistent with established guidelines. Expose and process dental radiographs as required consistent with established guidelines and radiology equipment use specifications. Take patients blood pressure and accurately record in patients dental record. Clean and sterile and process instruments consistent with established guidelines. Maintain clean, orderly, well organized and supplied work environment, including assigned operatory, laboratory and instrument processing areas, consistent with established infection control. Assure proper handling of all materials in accordance with hazard communication program and infection control guidelines. Assure proper functioning of equipment through the periodic completion of established preventive maintenance procedures such as cleaning and oiling, and reporting non-functioning, damaged, etc. equipment to office manager or supervisor in a timely manner. Perform other duties as assigned by the office manager or supervisory personnel that are consistent with the individuals training and experience in an active and cooperative manner. Act in conformance with established program policies, procedures, guidelines and protocols, the Administrative Rules of the State Board of Dentistry, the State Dental Practice Act and any other laws and regulations that govern the role and responsibilities of the dental assistant and satisfactorily maintain the established qualifications for selection towards this position. Perform the following functions provided that the dentist is on the premises and the dentist checks the patient before and after the functions are performed; Place matrix retainers for alloy and composite restorations. Polish amalgam restorations. Remove supra-gingival excess cement. Take impressions for the following purposes; Diagnostic models. Counter and opposing models. Fabrication of temporary restorations. Intra-oral bite registration for study model articulation. Place and remove a rubber dam, Fabricate temporary plastic-type crowns. Assist in monitoring patients that are being administered nitrous oxide consistent with established guidelines. Other duties appropriate for EFDA as authorized by Board of Dentistry rules and regulations. Basic Qualifications: Experience Minimum One (1) year of experience as a dental assistant OR a graduate from an ADA accredited dental assisting program. Education High School Diploma or General Education Development (GED) required. License, Certification, Registration Dental Radiation Proficiency Certificate (Oregon) Pit and Fissure Sealant Certificate (Oregon) within 6 months of hire Expanded Function Dental Assistant Certificate (Oregon) within 3 months of hire Basic Life Support within 3 months of hire Additional Requirements: The individual applicant for this position must demonstrate, to the satisfaction of the individual performing the selection interview, the following qualifications if he or she is to be selected. Furthermore, consistent with the fact that these qualifications are required for selection, they then must be satisfactorily maintained by the individual as a condition of continued employment. Demonstrated competence in four-handed dentistry technique. Satisfactory level of knowledge and proficiency in use of current dental materials, instruments and equipment. Demonstrated ability to follow instructions and work effectively under both direct and indirect supervision. Well organized in use of time and effort. Demonstrated capacity to act in a professionally courteous manner when interacting with patients, providers and other employees - good interpersonal skills. Excellent attendance record. Final candidate is required to pass a clinical pre-employment skills test. Preferred Qualifications: Basic knowledge of sterilization and infection control equipment. Notes: Days/Times vary. Travel Oregon City, Clackamas, Glisan, Rockwood, Gresham, Eastmoreland dental. PrimaryLocation : Oregon,Happy Valley,Kaiser Permanente Creek HoursPerWeek : 1 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat WorkingHoursStart : 06:30 AM WorkingHoursEnd : 06:00 PM Job Schedule : Call-in/On-Call Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : W06 SEIU Local 49 Job Level : Individual Contributor Job Category : Dental Support Department : JOHNSON CREEK DENTAL - Dental Office - 1008 Travel : Yes, 100 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.
Description: Job Title: Legal Assistant/Paralegal Location: Bangor, Maine Department: Municipal Law FLSA Status: Full Time, Non-exempt About Us: Rudman Winchell has been serving individuals, families, and businesses with dedication and care since 1917. Our culture is built on a foundation of integrity, excellence and dedication to client service. With two dozen attorneys, we are committed to providing the highest quality legal representation while maintaining a strong emphasis on work-life balance and community involvement. As a member of our team, you'll have the opportunity to work alongside top-tier legal professionals in a variety of practice areas. Our diverse range of practice areas offers unique opportunities for growth, collaboration, and specialization, allowing you to further your career while making a difference in the lives of our clients and our community. Our mission is more than just practicing law - it's about building meaningful careers and strengthening the communities we serve. Job Purpose: The Municipal & Land Use Law Legal Assistant/Paralegal will assist attorneys in the municipal law practice group who specialize in legal matters of local governments and the entities that appear before bodies of local government, such as individuals and developers. The legal assistant/paralegal performs a variety of tasks, including communicating with clients, scheduling appointments, maintaining litigation and administrative files, drafting litigation and administrative documents, and assisting in the preparation of administrative and court hearings. Duties & Responsibilities: Assist attorneys with municipal matters and projects. Schedule meetings and maintain attorney calendars. Track deadlines and tasks using the firm's case management system. Coordinate registrations and maintain records of Continuing Legal Education (CLE) courses for respective attorneys. Process travel and mileage reimbursements in accordance with firm policies. Assist chairperson of practice group with hosting internal practice group meetings. Establish, organize and maintain trial/hearing binders and comprehensive client files, both digital and physical. Conduct telephone, email and written correspondence with clients and/or other interested parties as necessary to communicate pertinent information to all parties. Assist attorneys with complex trials or hearings. Draft routine correspondence and legal documents, including notices, affidavits, motions and petitions. Attend client and other meetings as necessary. Assist attorneys with client project development. Complete and submit electronic filings with administrative agencies or departments. Identify and communicate potential problems to attorney and confer with attorney regarding any legal issues which occur during project development. Provide back-up support for other paralegals and legal assistants. Additional duties as assigned. Requirements: Skills & Qualifications Knowledge of legal principles, practices and terminology for litigation, plus at least two years of litigation experience as a paralegal or legal assistant is preferred or other relevant legal experience. Excellent keyboarding skills and at least intermediate level knowledge/experience with Microsoft Office, document management and time-keeping applications. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong attention to detail and organizational skills. Ability to manage multiple matters and deadlines simultaneously. Professionalism and interpersonal skills to interact effectively with clients, colleagues, attorneys, and other parties. Ability and willingness to work, on occasion, different hours (8:00 to 5:00 is the standard) or more than 40 hours per week. Ability and willingness to attend professional organization events and seminars to keep abreast of new legal developments. Ability and willingness to travel to private and public buildings, locally and statewide, via private or public conveyance to assist attorney in attending to client needs on legal matters. If you're a driven legal professional with a strong foundation in litigation or municipal law and a desire to make a tangible impact, we invite you to apply. Join us in delivering exceptional legal service and shaping the future of businesses across Maine. The wage for this position will be competitive and a comprehensive benefits package will also be provided. What We Offer: Competitive wage commensurate with experience Comprehensive benefits package, including health, dental, vision, life, disability, and 401(k) Opportunities for professional development mentorship, and career growth A collegial and supportive work culture that values collaboration and integrity Working Conditions & Physical Requirements: Full-time position based in a professional office environment. Ability to work more than 40 hours per week as necessary. May require occasional extended hours, including evenings or weekends, to meet client or case deadlines. Normal office environment with little exposure to excessive noise, temperature and the like. Extensive walking may be required, depending on attorney requirements. This position requires one to lift under 10 pounds on a consistent basis and occasionally up to 25 pounds. Must be able to work at a computer for extended periods, including reading and drafting lengthy legal documents. Ability to travel to private and public buildings locally and statewide via private or public conveyance to attend to client needs on legal matters. Must be able to communicate effectively in person, over the phone, and in writing. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. PI91320e64c5-
07/14/2025
Full time
Description: Job Title: Legal Assistant/Paralegal Location: Bangor, Maine Department: Municipal Law FLSA Status: Full Time, Non-exempt About Us: Rudman Winchell has been serving individuals, families, and businesses with dedication and care since 1917. Our culture is built on a foundation of integrity, excellence and dedication to client service. With two dozen attorneys, we are committed to providing the highest quality legal representation while maintaining a strong emphasis on work-life balance and community involvement. As a member of our team, you'll have the opportunity to work alongside top-tier legal professionals in a variety of practice areas. Our diverse range of practice areas offers unique opportunities for growth, collaboration, and specialization, allowing you to further your career while making a difference in the lives of our clients and our community. Our mission is more than just practicing law - it's about building meaningful careers and strengthening the communities we serve. Job Purpose: The Municipal & Land Use Law Legal Assistant/Paralegal will assist attorneys in the municipal law practice group who specialize in legal matters of local governments and the entities that appear before bodies of local government, such as individuals and developers. The legal assistant/paralegal performs a variety of tasks, including communicating with clients, scheduling appointments, maintaining litigation and administrative files, drafting litigation and administrative documents, and assisting in the preparation of administrative and court hearings. Duties & Responsibilities: Assist attorneys with municipal matters and projects. Schedule meetings and maintain attorney calendars. Track deadlines and tasks using the firm's case management system. Coordinate registrations and maintain records of Continuing Legal Education (CLE) courses for respective attorneys. Process travel and mileage reimbursements in accordance with firm policies. Assist chairperson of practice group with hosting internal practice group meetings. Establish, organize and maintain trial/hearing binders and comprehensive client files, both digital and physical. Conduct telephone, email and written correspondence with clients and/or other interested parties as necessary to communicate pertinent information to all parties. Assist attorneys with complex trials or hearings. Draft routine correspondence and legal documents, including notices, affidavits, motions and petitions. Attend client and other meetings as necessary. Assist attorneys with client project development. Complete and submit electronic filings with administrative agencies or departments. Identify and communicate potential problems to attorney and confer with attorney regarding any legal issues which occur during project development. Provide back-up support for other paralegals and legal assistants. Additional duties as assigned. Requirements: Skills & Qualifications Knowledge of legal principles, practices and terminology for litigation, plus at least two years of litigation experience as a paralegal or legal assistant is preferred or other relevant legal experience. Excellent keyboarding skills and at least intermediate level knowledge/experience with Microsoft Office, document management and time-keeping applications. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong attention to detail and organizational skills. Ability to manage multiple matters and deadlines simultaneously. Professionalism and interpersonal skills to interact effectively with clients, colleagues, attorneys, and other parties. Ability and willingness to work, on occasion, different hours (8:00 to 5:00 is the standard) or more than 40 hours per week. Ability and willingness to attend professional organization events and seminars to keep abreast of new legal developments. Ability and willingness to travel to private and public buildings, locally and statewide, via private or public conveyance to assist attorney in attending to client needs on legal matters. If you're a driven legal professional with a strong foundation in litigation or municipal law and a desire to make a tangible impact, we invite you to apply. Join us in delivering exceptional legal service and shaping the future of businesses across Maine. The wage for this position will be competitive and a comprehensive benefits package will also be provided. What We Offer: Competitive wage commensurate with experience Comprehensive benefits package, including health, dental, vision, life, disability, and 401(k) Opportunities for professional development mentorship, and career growth A collegial and supportive work culture that values collaboration and integrity Working Conditions & Physical Requirements: Full-time position based in a professional office environment. Ability to work more than 40 hours per week as necessary. May require occasional extended hours, including evenings or weekends, to meet client or case deadlines. Normal office environment with little exposure to excessive noise, temperature and the like. Extensive walking may be required, depending on attorney requirements. This position requires one to lift under 10 pounds on a consistent basis and occasionally up to 25 pounds. Must be able to work at a computer for extended periods, including reading and drafting lengthy legal documents. Ability to travel to private and public buildings locally and statewide via private or public conveyance to attend to client needs on legal matters. Must be able to communicate effectively in person, over the phone, and in writing. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. PI91320e64c5-
Office Assistant Responsibilities:- Interacting with the warehouse to update data in the software. - Managing filing system and inventory software. - Recording information as needed. - Greeting clients and visitors as needed. - Updating paperwork, maintaining documents, and word processing. - Minimum 3 to 5 years of experience required. - Maintaining office equipment as needed. - Helping to organize and maintain office common areas. - Performing general office clerk duties. - Creating, maintaining, and entering information into databases. - Handling incoming calls and other communications. - Must speak Spanish. -Other duties as assigned - Temp to Hire SummaryAs an Office Assistant, you will be essential in supporting daily operations and ensuring a smooth workflow within the organization. Reporting to the Office Manager, your core skills in clerical duties, customer service, and computer literacy will be vital in managing phone communications and administrative tasks. Your premium skills in QuickBooks and office management, along with your bilingual abilities in Spanish, will enhance communication and efficiency. Additionally, your relevant skills in Microsoft Office, data entry, and organizational tasks will contribute significantly to the team's success in a fast-paced office environment. Job Type: Temp-to-hireMonday to Friday Ability to Commute: Houston, TX 77084 (Required) Houston, TX 77084: Relocate before starting work (Required) Work Location: In person
07/14/2025
Full time
Office Assistant Responsibilities:- Interacting with the warehouse to update data in the software. - Managing filing system and inventory software. - Recording information as needed. - Greeting clients and visitors as needed. - Updating paperwork, maintaining documents, and word processing. - Minimum 3 to 5 years of experience required. - Maintaining office equipment as needed. - Helping to organize and maintain office common areas. - Performing general office clerk duties. - Creating, maintaining, and entering information into databases. - Handling incoming calls and other communications. - Must speak Spanish. -Other duties as assigned - Temp to Hire SummaryAs an Office Assistant, you will be essential in supporting daily operations and ensuring a smooth workflow within the organization. Reporting to the Office Manager, your core skills in clerical duties, customer service, and computer literacy will be vital in managing phone communications and administrative tasks. Your premium skills in QuickBooks and office management, along with your bilingual abilities in Spanish, will enhance communication and efficiency. Additionally, your relevant skills in Microsoft Office, data entry, and organizational tasks will contribute significantly to the team's success in a fast-paced office environment. Job Type: Temp-to-hireMonday to Friday Ability to Commute: Houston, TX 77084 (Required) Houston, TX 77084: Relocate before starting work (Required) Work Location: In person
Job Summary: The Director Ambulatory Practice supports the Medical Group Administrative Team as the recognized leader in understanding and interpreting standards for ambulatory clinical practice, as well as applying, evaluating and improving those standards to ensure ambulatory clinical practices meet all regulatory requirements and organizational policies and procedures, concurrently supporting the quality, service and financial goals and objectives of Kaiser Permanente. For the Medical Office Buildings and other ambulatory hospital-based settings associated with the Medical Center, the Director Ambulatory Practice is accountable for designing , implementing, evaluating and improving systems, methods and strategies to maintain and improve the compliance of ambulatory care service delivery, clinical quality, clinical processes/systems, performance, patient satisfaction / safety, practice standards and the effectiveness of patient care with regulatory and organizational / institutional requirements and / or standards. The Directors responsibility may include for providing operations management for multiple ambulatory care/outpatient departments and managing non-physician clinical, technical and support staff as assigned by the Chief Administrative Officer and Medical Director. Essential Responsibilities: Contributes to the overall development of programs and services in order to provide for the needs of members, managers, physicians and staff Acts as consultant to the Medical Group Administrative Team regarding high quality, cost-effective ambulatory practice issues and efficient management of staff in accordance with goals and objectives - clinical, regulatory, scope of practice, workplace processes, and clinical competencies for ambulatory disciplines. Directs the coordination/integration of outpatient services between departments and across the continuum of care and directs the continuous improvement of all clinical practices, services and operations by design and implementation of systems, processes and methods to evaluate and improve patient care. Acts as consultant to the Medical Group Administrative Team regarding high quality, cost-effective ambulatory practice issues and efficient management of staff in accordance with goals and objectives - clinical, regulatory, scope of practice, workplace processes, and clinical competencies for ambulatory disciplines. Participates as part of management team in formulating, implementing and evaluating business plans/strategies for ambulatory care services and responsible for achieving both short and long term strategic, business and financial goals/objectives. Maintains and applies knowledge of scope of practice, best practices, standardized procedures, workflow processes and state and federal and regulatory agencies pertaining to ambulatory care. Develops effective and accurate communication strategies related to ambulatory care issues for: Chief Administrative Officer, Assistant Medical Group Administrators, Department Administrators, Nurse Executive, Compliance Officer, Risk Manager, Accreditation, Regulations and Licensing Department, Education Department for members, staff and physicians, Performance Improvement Department, Human Resources, Medical Staff Office, Ombudsman, Leadership Team (MCOT/MCAT), Finance, Medical Group physicians/Chiefs of Service, Ancillary Staff, Allied Health Professionals, Public Affairs Department, Organizational Effectiveness, Inpatient Departments, Continuing Care Departments, and Ancillary Departments - laboratory and radiology. Serves as a highly visible expert consultant and advisor to senior SCPMG and KFH/HP leadership, Chief Nursing Officer, Licensed Allied Health Professionals, Advance Practice Providers, physicians and staff to assure appropriate scope of practice, competent clinical care, and professional staff performance. Serves an expert authority / resource for ambulatory care nursing. Builds effective relationships and collaborates with physicians in establishing, implementing, maintaining and evaluating/improving patient care and quality service standards to meet members and internal clients expectations. Participates in community relations activities to enhance the image and reputation of the organization May represent the organization in activities involving leaders in business, government, labor, the community at large, health plan members and health care providers in the MSA. Leads implementation of Regional or local special initiatives such as but not limited to : HealthConnect deployment, processes and scope of practice issues, Care Management Models, NP role in primary care, UPIN projects, SOSA, CRNA site survey, MA medication dose verification audit, Medi- Cal/Medicare audits. Provides leadership regarding compliance with the establishment of targets, implementation of special initiatives and compliance monitoring. Participates on assigned committees at Regional and Medical Center levels. Regional: Ambulatory Clinical Practice Committee Medical Center: Ambulatory Clinical Practice Committee, HealthConnect Steering Committee, Ambulatory Policy and Procedure Committee, Infection Control, Safety, Outpatient Medical Records Committee, Leadership Team, Interdisciplinary Practice Committee, Labor Management Partnership Steering Committee, Advance Practice Committee. Demonstrate professional demeanor to physicians, staff and administrative team. Has ability to collaborate and lead through influence to implement initiatives. Act as a resource for the development and review of ambulatory clinical department policies and procedures. Identifies clinical practice educational needs for staff, managers and self, and is active in professional organizations as appropriate. Clinical Operations Management Role: For assigned departments / staff, responsible for the day to day operations by directing the nursing and patient care staff to develop, implement, monitor and evaluate/improve nursing standards of practice, service priorities and performance/outcome measures, as well as with strategic, business and organizational goals/objectives. Evaluates and continuously improves clinical/department processes / systems and performance by providing direction to non-physician staff in order to achieve effective and efficient operations, operational and clinical goals/objectives, as well as planning, promoting and implementing best practice models. In collaboration with the CAO and the Medical Director, directly and/or through subordinates plans, organize, directs and controls the operations of assigned departments within the Medical Group. Directly and with subordinate managers, establishes and maintains operational, clinical and performance standards. Develops and manages budgets and resource allocation. Monitors financial performances and identifies and implements strategies to reduce costs and improve quality of care and service. Manages human resources functions for assigned non- physician staff. Implements and maintains clinical and patient care practice standards, budgets, and staff development. Basic Qualifications: Experience Minimum five (5) years of experience in management of ambulatory care or other related clinical area. Education Bachelors Degree in Nursing License, Certification, Registration Registered Nurse License (California) Additional Requirements: Demonstrated ability to utilize interpersonal skills, communication, leadership, planning, presentation, analytical and problem solving skills. Demonstrated ability to work effectively and collaboratively in a Labor-Management Partnership environment. Ability to demonstrate knowledge of applicable federal, state laws and regulations related to health care (California Board of Registered Nursing, California Board of Licensed Vocational Nursing, California Department of Consumer Affairs-Business and Professions Code, California Board of Medicine, and Regulatory Agencies including TJC, NCQA, Title 22, CMS, DHS, Medi-Cal) regarding ambulatory clinical practice issues, scope of practice for ambulatory disciplines, workplace processes and clinical competencies. Demonstrated interpersonal and communication skills. Knowledge of ambulatory care practices, operations and local, state and federal regulatory standards. Ability to conduct business and financial planning. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: Labor Management experience ANCC Certification Ambulatory Care Nurse Masters degree in health services administration, nursing, management, business administration degree OR two (2) years of experience in patient care/clinical services. PrimaryLocation : California,Los Angeles,West Los Angeles Medical Center HoursPerWeek : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun WorkingHoursStart : 08:00 PM WorkingHoursEnd : 05:00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : NUE-SCAL-01 NUE Non Union Employee Job Level : Director/Senior Director Job Category : Nursing Licensed & Nurse Practitioners Department : West LA Medical Center - MedFac-Education & Training - 0806 Travel : Yes, 10 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status . click apply for full job details
07/14/2025
Full time
Job Summary: The Director Ambulatory Practice supports the Medical Group Administrative Team as the recognized leader in understanding and interpreting standards for ambulatory clinical practice, as well as applying, evaluating and improving those standards to ensure ambulatory clinical practices meet all regulatory requirements and organizational policies and procedures, concurrently supporting the quality, service and financial goals and objectives of Kaiser Permanente. For the Medical Office Buildings and other ambulatory hospital-based settings associated with the Medical Center, the Director Ambulatory Practice is accountable for designing , implementing, evaluating and improving systems, methods and strategies to maintain and improve the compliance of ambulatory care service delivery, clinical quality, clinical processes/systems, performance, patient satisfaction / safety, practice standards and the effectiveness of patient care with regulatory and organizational / institutional requirements and / or standards. The Directors responsibility may include for providing operations management for multiple ambulatory care/outpatient departments and managing non-physician clinical, technical and support staff as assigned by the Chief Administrative Officer and Medical Director. Essential Responsibilities: Contributes to the overall development of programs and services in order to provide for the needs of members, managers, physicians and staff Acts as consultant to the Medical Group Administrative Team regarding high quality, cost-effective ambulatory practice issues and efficient management of staff in accordance with goals and objectives - clinical, regulatory, scope of practice, workplace processes, and clinical competencies for ambulatory disciplines. Directs the coordination/integration of outpatient services between departments and across the continuum of care and directs the continuous improvement of all clinical practices, services and operations by design and implementation of systems, processes and methods to evaluate and improve patient care. Acts as consultant to the Medical Group Administrative Team regarding high quality, cost-effective ambulatory practice issues and efficient management of staff in accordance with goals and objectives - clinical, regulatory, scope of practice, workplace processes, and clinical competencies for ambulatory disciplines. Participates as part of management team in formulating, implementing and evaluating business plans/strategies for ambulatory care services and responsible for achieving both short and long term strategic, business and financial goals/objectives. Maintains and applies knowledge of scope of practice, best practices, standardized procedures, workflow processes and state and federal and regulatory agencies pertaining to ambulatory care. Develops effective and accurate communication strategies related to ambulatory care issues for: Chief Administrative Officer, Assistant Medical Group Administrators, Department Administrators, Nurse Executive, Compliance Officer, Risk Manager, Accreditation, Regulations and Licensing Department, Education Department for members, staff and physicians, Performance Improvement Department, Human Resources, Medical Staff Office, Ombudsman, Leadership Team (MCOT/MCAT), Finance, Medical Group physicians/Chiefs of Service, Ancillary Staff, Allied Health Professionals, Public Affairs Department, Organizational Effectiveness, Inpatient Departments, Continuing Care Departments, and Ancillary Departments - laboratory and radiology. Serves as a highly visible expert consultant and advisor to senior SCPMG and KFH/HP leadership, Chief Nursing Officer, Licensed Allied Health Professionals, Advance Practice Providers, physicians and staff to assure appropriate scope of practice, competent clinical care, and professional staff performance. Serves an expert authority / resource for ambulatory care nursing. Builds effective relationships and collaborates with physicians in establishing, implementing, maintaining and evaluating/improving patient care and quality service standards to meet members and internal clients expectations. Participates in community relations activities to enhance the image and reputation of the organization May represent the organization in activities involving leaders in business, government, labor, the community at large, health plan members and health care providers in the MSA. Leads implementation of Regional or local special initiatives such as but not limited to : HealthConnect deployment, processes and scope of practice issues, Care Management Models, NP role in primary care, UPIN projects, SOSA, CRNA site survey, MA medication dose verification audit, Medi- Cal/Medicare audits. Provides leadership regarding compliance with the establishment of targets, implementation of special initiatives and compliance monitoring. Participates on assigned committees at Regional and Medical Center levels. Regional: Ambulatory Clinical Practice Committee Medical Center: Ambulatory Clinical Practice Committee, HealthConnect Steering Committee, Ambulatory Policy and Procedure Committee, Infection Control, Safety, Outpatient Medical Records Committee, Leadership Team, Interdisciplinary Practice Committee, Labor Management Partnership Steering Committee, Advance Practice Committee. Demonstrate professional demeanor to physicians, staff and administrative team. Has ability to collaborate and lead through influence to implement initiatives. Act as a resource for the development and review of ambulatory clinical department policies and procedures. Identifies clinical practice educational needs for staff, managers and self, and is active in professional organizations as appropriate. Clinical Operations Management Role: For assigned departments / staff, responsible for the day to day operations by directing the nursing and patient care staff to develop, implement, monitor and evaluate/improve nursing standards of practice, service priorities and performance/outcome measures, as well as with strategic, business and organizational goals/objectives. Evaluates and continuously improves clinical/department processes / systems and performance by providing direction to non-physician staff in order to achieve effective and efficient operations, operational and clinical goals/objectives, as well as planning, promoting and implementing best practice models. In collaboration with the CAO and the Medical Director, directly and/or through subordinates plans, organize, directs and controls the operations of assigned departments within the Medical Group. Directly and with subordinate managers, establishes and maintains operational, clinical and performance standards. Develops and manages budgets and resource allocation. Monitors financial performances and identifies and implements strategies to reduce costs and improve quality of care and service. Manages human resources functions for assigned non- physician staff. Implements and maintains clinical and patient care practice standards, budgets, and staff development. Basic Qualifications: Experience Minimum five (5) years of experience in management of ambulatory care or other related clinical area. Education Bachelors Degree in Nursing License, Certification, Registration Registered Nurse License (California) Additional Requirements: Demonstrated ability to utilize interpersonal skills, communication, leadership, planning, presentation, analytical and problem solving skills. Demonstrated ability to work effectively and collaboratively in a Labor-Management Partnership environment. Ability to demonstrate knowledge of applicable federal, state laws and regulations related to health care (California Board of Registered Nursing, California Board of Licensed Vocational Nursing, California Department of Consumer Affairs-Business and Professions Code, California Board of Medicine, and Regulatory Agencies including TJC, NCQA, Title 22, CMS, DHS, Medi-Cal) regarding ambulatory clinical practice issues, scope of practice for ambulatory disciplines, workplace processes and clinical competencies. Demonstrated interpersonal and communication skills. Knowledge of ambulatory care practices, operations and local, state and federal regulatory standards. Ability to conduct business and financial planning. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: Labor Management experience ANCC Certification Ambulatory Care Nurse Masters degree in health services administration, nursing, management, business administration degree OR two (2) years of experience in patient care/clinical services. PrimaryLocation : California,Los Angeles,West Los Angeles Medical Center HoursPerWeek : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun WorkingHoursStart : 08:00 PM WorkingHoursEnd : 05:00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : NUE-SCAL-01 NUE Non Union Employee Job Level : Director/Senior Director Job Category : Nursing Licensed & Nurse Practitioners Department : West LA Medical Center - MedFac-Education & Training - 0806 Travel : Yes, 10 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status . click apply for full job details
Requisition: ST Title: Student Employee-Department of Kinesiology-Assistant (2 positions) (Student Worker) Employee Class: Student Employee College Work Study Position: No Department: Dept of Kinesiology Division: Division of Academic Affairs Hours per week: 20-25 Hiring Rate: $8.00 - $9.00 Nature & Purpose of Position: The Department of Kinesiology is seeking a highly motivated, dependable and organized individual to provide excellent customer service and assist with the daily operations of the department. Other Requirements for the Position: Duties and Expectations include but are not limited to the following: Must demonstrate professionalism, responsibility, and punctuality Maintain privacy and confidential information Manage front desk reception Answer main departmental telephone line and transfer calls appropriately Perform clerical tasks such as filing, copying, developing basic Excel spreadsheets, Word Documents, etc. Distribute departmental mail Assist with event planning and execution Assist with content creation for department social media Assist with campus errands Assist with student inquiries Work independently and effectively as a team member Assist staff and faculty with miscellaneous projects as assigned Bilingual applicants desired Kinesiology major applicants preferred A successful candidate will be professional, dress appropriately, punctual, reliable, accept work-related guidance and able to work with minimal supervision. Must be able to maintain confidentiality, greet walk-in visitors and communicate effectively with prospective and current students, faculty, and staff. Position available on a semester-by-semester basis. Open Date: 04/09/2025 Contact Name & Title: Destiny Rice Administrative Associate II Contact Phone: Contact Email: EEO Statement: Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code 51.215. Annual Security and Fire Safety Report
07/14/2025
Full time
Requisition: ST Title: Student Employee-Department of Kinesiology-Assistant (2 positions) (Student Worker) Employee Class: Student Employee College Work Study Position: No Department: Dept of Kinesiology Division: Division of Academic Affairs Hours per week: 20-25 Hiring Rate: $8.00 - $9.00 Nature & Purpose of Position: The Department of Kinesiology is seeking a highly motivated, dependable and organized individual to provide excellent customer service and assist with the daily operations of the department. Other Requirements for the Position: Duties and Expectations include but are not limited to the following: Must demonstrate professionalism, responsibility, and punctuality Maintain privacy and confidential information Manage front desk reception Answer main departmental telephone line and transfer calls appropriately Perform clerical tasks such as filing, copying, developing basic Excel spreadsheets, Word Documents, etc. Distribute departmental mail Assist with event planning and execution Assist with content creation for department social media Assist with campus errands Assist with student inquiries Work independently and effectively as a team member Assist staff and faculty with miscellaneous projects as assigned Bilingual applicants desired Kinesiology major applicants preferred A successful candidate will be professional, dress appropriately, punctual, reliable, accept work-related guidance and able to work with minimal supervision. Must be able to maintain confidentiality, greet walk-in visitors and communicate effectively with prospective and current students, faculty, and staff. Position available on a semester-by-semester basis. Open Date: 04/09/2025 Contact Name & Title: Destiny Rice Administrative Associate II Contact Phone: Contact Email: EEO Statement: Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code 51.215. Annual Security and Fire Safety Report
Job Summary: The Director Ambulatory Practice supports the Medical Group Administrative Team as the recognized leader in understanding and interpreting standards for ambulatory clinical practice, as well as applying, evaluating and improving those standards to ensure ambulatory clinical practices meet all regulatory requirements and organizational policies and procedures, concurrently supporting the quality, service and financial goals and objectives of Kaiser Permanente. For the Medical Office Buildings and other ambulatory hospital-based settings associated with the Medical Center, the Director Ambulatory Practice is accountable for designing , implementing, evaluating and improving systems, methods and strategies to maintain and improve the compliance of ambulatory care service delivery, clinical quality, clinical processes/systems, performance, patient satisfaction / safety, practice standards and the effectiveness of patient care with regulatory and organizational / institutional requirements and / or standards. The Directors responsibility may include for providing operations management for multiple ambulatory care/outpatient departments and managing non-physician clinical, technical and support staff as assigned by the Chief Administrative Officer and Medical Director. Essential Responsibilities: Contributes to the overall development of programs and services in order to provide for the needs of members, managers, physicians and staff Acts as consultant to the Medical Group Administrative Team regarding high quality, cost-effective ambulatory practice issues and efficient management of staff in accordance with goals and objectives - clinical, regulatory, scope of practice, workplace processes, and clinical competencies for ambulatory disciplines. Directs the coordination/integration of outpatient services between departments and across the continuum of care and directs the continuous improvement of all clinical practices, services and operations by design and implementation of systems, processes and methods to evaluate and improve patient care. Acts as consultant to the Medical Group Administrative Team regarding high quality, cost-effective ambulatory practice issues and efficient management of staff in accordance with goals and objectives - clinical, regulatory, scope of practice, workplace processes, and clinical competencies for ambulatory disciplines. Participates as part of management team in formulating, implementing and evaluating business plans/strategies for ambulatory care services and responsible for achieving both short and long term strategic, business and financial goals/objectives. Maintains and applies knowledge of scope of practice, best practices, standardized procedures, workflow processes and state and federal and regulatory agencies pertaining to ambulatory care. Develops effective and accurate communication strategies related to ambulatory care issues for: Chief Administrative Officer, Assistant Medical Group Administrators, Department Administrators, Nurse Executive, Compliance Officer, Risk Manager, Accreditation, Regulations and Licensing Department, Education Department for members, staff and physicians, Performance Improvement Department, Human Resources, Medical Staff Office, Ombudsman, Leadership Team (MCOT/MCAT), Finance, Medical Group physicians/Chiefs of Service, Ancillary Staff, Allied Health Professionals, Public Affairs Department, Organizational Effectiveness, Inpatient Departments, Continuing Care Departments, and Ancillary Departments - laboratory and radiology. Serves as a highly visible expert consultant and advisor to senior SCPMG and KFH/HP leadership, Chief Nursing Officer, Licensed Allied Health Professionals, Advance Practice Providers, physicians and staff to assure appropriate scope of practice, competent clinical care, and professional staff performance. Serves an expert authority / resource for ambulatory care nursing. Builds effective relationships and collaborates with physicians in establishing, implementing, maintaining and evaluating/improving patient care and quality service standards to meet members and internal clients expectations. Participates in community relations activities to enhance the image and reputation of the organization May represent the organization in activities involving leaders in business, government, labor, the community at large, health plan members and health care providers in the MSA. Leads implementation of Regional or local special initiatives such as but not limited to : HealthConnect deployment, processes and scope of practice issues, Care Management Models, NP role in primary care, UPIN projects, SOSA, CRNA site survey, MA medication dose verification audit, Medi- Cal/Medicare audits. Provides leadership regarding compliance with the establishment of targets, implementation of special initiatives and compliance monitoring. Participates on assigned committees at Regional and Medical Center levels. Regional: Ambulatory Clinical Practice Committee Medical Center: Ambulatory Clinical Practice Committee, HealthConnect Steering Committee, Ambulatory Policy and Procedure Committee, Infection Control, Safety, Outpatient Medical Records Committee, Leadership Team, Interdisciplinary Practice Committee, Labor Management Partnership Steering Committee, Advance Practice Committee. Demonstrate professional demeanor to physicians, staff and administrative team. Has ability to collaborate and lead through influence to implement initiatives. Act as a resource for the development and review of ambulatory clinical department policies and procedures. Identifies clinical practice educational needs for staff, managers and self, and is active in professional organizations as appropriate. Clinical Operations Management Role: For assigned departments / staff, responsible for the day to day operations by directing the nursing and patient care staff to develop, implement, monitor and evaluate/improve nursing standards of practice, service priorities and performance/outcome measures, as well as with strategic, business and organizational goals/objectives. Evaluates and continuously improves clinical/department processes / systems and performance by providing direction to non-physician staff in order to achieve effective and efficient operations, operational and clinical goals/objectives, as well as planning, promoting and implementing best practice models. In collaboration with the CAO and the Medical Director, directly and/or through subordinates plans, organize, directs and controls the operations of assigned departments within the Medical Group. Directly and with subordinate managers, establishes and maintains operational, clinical and performance standards. Develops and manages budgets and resource allocation. Monitors financial performances and identifies and implements strategies to reduce costs and improve quality of care and service. Manages human resources functions for assigned non- physician staff. Implements and maintains clinical and patient care practice standards, budgets, and staff development. Basic Qualifications: Experience Minimum five (5) years of experience in management of ambulatory care or other related clinical area. Education Bachelors Degree in Nursing License, Certification, Registration Registered Nurse License (California) Additional Requirements: Demonstrated ability to utilize interpersonal skills, communication, leadership, planning, presentation, analytical and problem solving skills. Demonstrated ability to work effectively and collaboratively in a Labor-Management Partnership environment. Ability to demonstrate knowledge of applicable federal, state laws and regulations related to health care (California Board of Registered Nursing, California Board of Licensed Vocational Nursing, California Department of Consumer Affairs-Business and Professions Code, California Board of Medicine, and Regulatory Agencies including TJC, NCQA, Title 22, CMS, DHS, Medi-Cal) regarding ambulatory clinical practice issues, scope of practice for ambulatory disciplines, workplace processes and clinical competencies. Demonstrated interpersonal and communication skills. Knowledge of ambulatory care practices, operations and local, state and federal regulatory standards. Ability to conduct business and financial planning. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: Labor Management experience ANCC Certification Ambulatory Care Nurse Masters degree in health services administration, nursing, management, business administration degree OR two (2) years of experience in patient care/clinical services. PrimaryLocation : California,Los Angeles,West Los Angeles Medical Center HoursPerWeek : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun WorkingHoursStart : 08:00 PM WorkingHoursEnd : 05:00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : NUE-SCAL-01 NUE Non Union Employee Job Level : Director/Senior Director Job Category : Nursing Licensed & Nurse Practitioners Department : West LA Medical Center - MedFac-Education & Training - 0806 Travel : Yes, 10 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status . click apply for full job details
07/14/2025
Full time
Job Summary: The Director Ambulatory Practice supports the Medical Group Administrative Team as the recognized leader in understanding and interpreting standards for ambulatory clinical practice, as well as applying, evaluating and improving those standards to ensure ambulatory clinical practices meet all regulatory requirements and organizational policies and procedures, concurrently supporting the quality, service and financial goals and objectives of Kaiser Permanente. For the Medical Office Buildings and other ambulatory hospital-based settings associated with the Medical Center, the Director Ambulatory Practice is accountable for designing , implementing, evaluating and improving systems, methods and strategies to maintain and improve the compliance of ambulatory care service delivery, clinical quality, clinical processes/systems, performance, patient satisfaction / safety, practice standards and the effectiveness of patient care with regulatory and organizational / institutional requirements and / or standards. The Directors responsibility may include for providing operations management for multiple ambulatory care/outpatient departments and managing non-physician clinical, technical and support staff as assigned by the Chief Administrative Officer and Medical Director. Essential Responsibilities: Contributes to the overall development of programs and services in order to provide for the needs of members, managers, physicians and staff Acts as consultant to the Medical Group Administrative Team regarding high quality, cost-effective ambulatory practice issues and efficient management of staff in accordance with goals and objectives - clinical, regulatory, scope of practice, workplace processes, and clinical competencies for ambulatory disciplines. Directs the coordination/integration of outpatient services between departments and across the continuum of care and directs the continuous improvement of all clinical practices, services and operations by design and implementation of systems, processes and methods to evaluate and improve patient care. Acts as consultant to the Medical Group Administrative Team regarding high quality, cost-effective ambulatory practice issues and efficient management of staff in accordance with goals and objectives - clinical, regulatory, scope of practice, workplace processes, and clinical competencies for ambulatory disciplines. Participates as part of management team in formulating, implementing and evaluating business plans/strategies for ambulatory care services and responsible for achieving both short and long term strategic, business and financial goals/objectives. Maintains and applies knowledge of scope of practice, best practices, standardized procedures, workflow processes and state and federal and regulatory agencies pertaining to ambulatory care. Develops effective and accurate communication strategies related to ambulatory care issues for: Chief Administrative Officer, Assistant Medical Group Administrators, Department Administrators, Nurse Executive, Compliance Officer, Risk Manager, Accreditation, Regulations and Licensing Department, Education Department for members, staff and physicians, Performance Improvement Department, Human Resources, Medical Staff Office, Ombudsman, Leadership Team (MCOT/MCAT), Finance, Medical Group physicians/Chiefs of Service, Ancillary Staff, Allied Health Professionals, Public Affairs Department, Organizational Effectiveness, Inpatient Departments, Continuing Care Departments, and Ancillary Departments - laboratory and radiology. Serves as a highly visible expert consultant and advisor to senior SCPMG and KFH/HP leadership, Chief Nursing Officer, Licensed Allied Health Professionals, Advance Practice Providers, physicians and staff to assure appropriate scope of practice, competent clinical care, and professional staff performance. Serves an expert authority / resource for ambulatory care nursing. Builds effective relationships and collaborates with physicians in establishing, implementing, maintaining and evaluating/improving patient care and quality service standards to meet members and internal clients expectations. Participates in community relations activities to enhance the image and reputation of the organization May represent the organization in activities involving leaders in business, government, labor, the community at large, health plan members and health care providers in the MSA. Leads implementation of Regional or local special initiatives such as but not limited to : HealthConnect deployment, processes and scope of practice issues, Care Management Models, NP role in primary care, UPIN projects, SOSA, CRNA site survey, MA medication dose verification audit, Medi- Cal/Medicare audits. Provides leadership regarding compliance with the establishment of targets, implementation of special initiatives and compliance monitoring. Participates on assigned committees at Regional and Medical Center levels. Regional: Ambulatory Clinical Practice Committee Medical Center: Ambulatory Clinical Practice Committee, HealthConnect Steering Committee, Ambulatory Policy and Procedure Committee, Infection Control, Safety, Outpatient Medical Records Committee, Leadership Team, Interdisciplinary Practice Committee, Labor Management Partnership Steering Committee, Advance Practice Committee. Demonstrate professional demeanor to physicians, staff and administrative team. Has ability to collaborate and lead through influence to implement initiatives. Act as a resource for the development and review of ambulatory clinical department policies and procedures. Identifies clinical practice educational needs for staff, managers and self, and is active in professional organizations as appropriate. Clinical Operations Management Role: For assigned departments / staff, responsible for the day to day operations by directing the nursing and patient care staff to develop, implement, monitor and evaluate/improve nursing standards of practice, service priorities and performance/outcome measures, as well as with strategic, business and organizational goals/objectives. Evaluates and continuously improves clinical/department processes / systems and performance by providing direction to non-physician staff in order to achieve effective and efficient operations, operational and clinical goals/objectives, as well as planning, promoting and implementing best practice models. In collaboration with the CAO and the Medical Director, directly and/or through subordinates plans, organize, directs and controls the operations of assigned departments within the Medical Group. Directly and with subordinate managers, establishes and maintains operational, clinical and performance standards. Develops and manages budgets and resource allocation. Monitors financial performances and identifies and implements strategies to reduce costs and improve quality of care and service. Manages human resources functions for assigned non- physician staff. Implements and maintains clinical and patient care practice standards, budgets, and staff development. Basic Qualifications: Experience Minimum five (5) years of experience in management of ambulatory care or other related clinical area. Education Bachelors Degree in Nursing License, Certification, Registration Registered Nurse License (California) Additional Requirements: Demonstrated ability to utilize interpersonal skills, communication, leadership, planning, presentation, analytical and problem solving skills. Demonstrated ability to work effectively and collaboratively in a Labor-Management Partnership environment. Ability to demonstrate knowledge of applicable federal, state laws and regulations related to health care (California Board of Registered Nursing, California Board of Licensed Vocational Nursing, California Department of Consumer Affairs-Business and Professions Code, California Board of Medicine, and Regulatory Agencies including TJC, NCQA, Title 22, CMS, DHS, Medi-Cal) regarding ambulatory clinical practice issues, scope of practice for ambulatory disciplines, workplace processes and clinical competencies. Demonstrated interpersonal and communication skills. Knowledge of ambulatory care practices, operations and local, state and federal regulatory standards. Ability to conduct business and financial planning. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications: Labor Management experience ANCC Certification Ambulatory Care Nurse Masters degree in health services administration, nursing, management, business administration degree OR two (2) years of experience in patient care/clinical services. PrimaryLocation : California,Los Angeles,West Los Angeles Medical Center HoursPerWeek : 40 Shift : Day Workdays : Mon, Tue, Wed, Thu, Fri, Sat, Sun WorkingHoursStart : 08:00 PM WorkingHoursEnd : 05:00 PM Job Schedule : Full-time Job Type : Standard Employee Status : Regular Employee Group/Union Affiliation : NUE-SCAL-01 NUE Non Union Employee Job Level : Director/Senior Director Job Category : Nursing Licensed & Nurse Practitioners Department : West LA Medical Center - MedFac-Education & Training - 0806 Travel : Yes, 10 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status . click apply for full job details
JOB SUMMARY About Sysco: Sysco is a dynamic, leader in the restaurant food and supply sector. We operate in a complex, fast-paced environment . We work hard but have an tremendously talented organization . We're looking for an exceptional individual to join our team, not just to support 2 executives, but to become an integral part of our strategic operations and leverage this role to accelerate their career within our organization. The Opportunity: This is a unique opportunity for a highly motivated and results-oriented Executive Assistant to thrive in a challenging and rewarding environment. You will provide comprehensive support to the Chief Technology Officer (CTO) and Chief Information Security Officer (CISO) , playing a critical role in optimizing their effectiveness and contributing directly to strategic initiatives. Beyond traditional EA duties, you will be empowered to take on "Chief of Staff" type responsibilities, gain exposure to high-level decision-making, and develop skills crucial for a transition into Project Management, Process Development, or other IT-related functions within our company. RESPONSIBILITIES Executive Support & Administration (Typical & Advanced): Proactively manage complex calendars, prioritizing appointments, meetings, and travel schedules (domestic and international). Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and tracking action items. Manage and reconcile expense reports, ensuring accuracy and adherence to company policies. Handle highly confidential information with discretion and professionalism. Prepare and edit correspondence, reports, and other documents. Act as a primary point of contact, screening calls and emails, and directing inquiries appropriately. Coordinate and manage office supplies, equipment, and other logistical needs for the executive. Organize and maintain digital and physical filing systems. Strategic & Project-Oriented Functions: Data Analysis & Reporting: Utilize Excel capabilities (e.g., pivot tables, VLOOKUPs, conditional formatting, basic macros) to analyze data, create insightful reports, and present findings to the executive. Town Hall & Communication Development: Lead the development and coordination of engaging Town Hall materials, including presentations, scripts, and logistical planning. Executive-Level Presentations: Assist in designing visually pleasing, dynamic PowerPoint presentations in coordination with the CISO and CTO for pier and executive audiences . Event Planning & Management: Plan and execute a variety of events, from small team off-sites to larger gatherings , managing budgets, vendors, and logistics . Project Coordination: Assist in the coordination of key projects, tracking progress, flagging potential roadblocks, and liaising with various stakeholders. Process Improvement: Identify opportunities for process optimization within the executive's scope of work and contribute to the development of more efficient workflows. Research & Information Gathering: Conduct research on various topics to support executive decision-making and strategic initiatives. Stakeholder Liaison: Act as a liaison between the executive and internal/external stakeholders, fostering strong relationships and ensuring smooth communication. Preferred Skills & Qualifications: Bachelor's degree in Business Administration , Communications, IT, or a related field preferred. Minimum of 3 years of experience as an Executive Assistant, supporting senior-level executives in a fast-paced environment. Exceptional proficiency in Microsoft Outlook, Teams and some experience in Powerpoint , and excel Ability to develop high-quality presentations and communication materials. A bility to manage complex schedules and multiple priorities simultaneously. Strong organizational skills with meticulous attention to detail. Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Proactive, resourceful, and able to anticipate needs and take initiative. High degree of professionalism, discretion, and integrity when handling confidential information. Ability to work autonomously and as part of a team in a highly collaborative environment. Demonstrated interest in and aptitude for Project Management, Process Development, or IT functions, evidenced by coursework, self-study, or previous project involvement. Experience with project management software (e.g., Asana, Trello, Jira) is a plus. Minimum Qualification and Experience : Education : High School Diploma REQUIRED Experience : Minimum 3 years of professional secretarial experience is REQUIRED. Certificates, Licenses, and Registrations Certified Professional Secretary (CPS) certification preferred, but not required. What We Offer: The opportunity to work alongside and learn from senior leadership in a leading company . A clear pathway for career advancement into Project Management, Process Development, or various IT roles. Exposure to complex business challenges and strategic decision-making. A collaborative and supportive work environment. Continuous learning and development opportunities. If you are a highly organized, proactive, and ambitious individual with a passion for driving results and a desire to build a career in technology-driven functions, we encourage you to apply! Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to use hands to finger, handle, or feel object, tools, or controls and talk or hear. Frequently is required to sit. Occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl. The employee must occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus for typing from copy, filing, pulling various files, delivering mail and correspondence.
07/14/2025
Full time
JOB SUMMARY About Sysco: Sysco is a dynamic, leader in the restaurant food and supply sector. We operate in a complex, fast-paced environment . We work hard but have an tremendously talented organization . We're looking for an exceptional individual to join our team, not just to support 2 executives, but to become an integral part of our strategic operations and leverage this role to accelerate their career within our organization. The Opportunity: This is a unique opportunity for a highly motivated and results-oriented Executive Assistant to thrive in a challenging and rewarding environment. You will provide comprehensive support to the Chief Technology Officer (CTO) and Chief Information Security Officer (CISO) , playing a critical role in optimizing their effectiveness and contributing directly to strategic initiatives. Beyond traditional EA duties, you will be empowered to take on "Chief of Staff" type responsibilities, gain exposure to high-level decision-making, and develop skills crucial for a transition into Project Management, Process Development, or other IT-related functions within our company. RESPONSIBILITIES Executive Support & Administration (Typical & Advanced): Proactively manage complex calendars, prioritizing appointments, meetings, and travel schedules (domestic and international). Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and tracking action items. Manage and reconcile expense reports, ensuring accuracy and adherence to company policies. Handle highly confidential information with discretion and professionalism. Prepare and edit correspondence, reports, and other documents. Act as a primary point of contact, screening calls and emails, and directing inquiries appropriately. Coordinate and manage office supplies, equipment, and other logistical needs for the executive. Organize and maintain digital and physical filing systems. Strategic & Project-Oriented Functions: Data Analysis & Reporting: Utilize Excel capabilities (e.g., pivot tables, VLOOKUPs, conditional formatting, basic macros) to analyze data, create insightful reports, and present findings to the executive. Town Hall & Communication Development: Lead the development and coordination of engaging Town Hall materials, including presentations, scripts, and logistical planning. Executive-Level Presentations: Assist in designing visually pleasing, dynamic PowerPoint presentations in coordination with the CISO and CTO for pier and executive audiences . Event Planning & Management: Plan and execute a variety of events, from small team off-sites to larger gatherings , managing budgets, vendors, and logistics . Project Coordination: Assist in the coordination of key projects, tracking progress, flagging potential roadblocks, and liaising with various stakeholders. Process Improvement: Identify opportunities for process optimization within the executive's scope of work and contribute to the development of more efficient workflows. Research & Information Gathering: Conduct research on various topics to support executive decision-making and strategic initiatives. Stakeholder Liaison: Act as a liaison between the executive and internal/external stakeholders, fostering strong relationships and ensuring smooth communication. Preferred Skills & Qualifications: Bachelor's degree in Business Administration , Communications, IT, or a related field preferred. Minimum of 3 years of experience as an Executive Assistant, supporting senior-level executives in a fast-paced environment. Exceptional proficiency in Microsoft Outlook, Teams and some experience in Powerpoint , and excel Ability to develop high-quality presentations and communication materials. A bility to manage complex schedules and multiple priorities simultaneously. Strong organizational skills with meticulous attention to detail. Excellent written and verbal communication skills, with the ability to communicate effectively at all levels of the organization. Proactive, resourceful, and able to anticipate needs and take initiative. High degree of professionalism, discretion, and integrity when handling confidential information. Ability to work autonomously and as part of a team in a highly collaborative environment. Demonstrated interest in and aptitude for Project Management, Process Development, or IT functions, evidenced by coursework, self-study, or previous project involvement. Experience with project management software (e.g., Asana, Trello, Jira) is a plus. Minimum Qualification and Experience : Education : High School Diploma REQUIRED Experience : Minimum 3 years of professional secretarial experience is REQUIRED. Certificates, Licenses, and Registrations Certified Professional Secretary (CPS) certification preferred, but not required. What We Offer: The opportunity to work alongside and learn from senior leadership in a leading company . A clear pathway for career advancement into Project Management, Process Development, or various IT roles. Exposure to complex business challenges and strategic decision-making. A collaborative and supportive work environment. Continuous learning and development opportunities. If you are a highly organized, proactive, and ambitious individual with a passion for driving results and a desire to build a career in technology-driven functions, we encourage you to apply! Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to use hands to finger, handle, or feel object, tools, or controls and talk or hear. Frequently is required to sit. Occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl. The employee must occasionally lift and/ or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus for typing from copy, filing, pulling various files, delivering mail and correspondence.
Sr. Administrative Assistant Work Mode: Onsite Location: Onsite - Kohler, WI Opportunity This role performs a variety of confidential administrative functions, primarily supporting the Sr Vice President of Category Strategy for the Kitchen & Bath Americas business. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to focus on their primary responsibilities. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion. Specific Responsibilities Communications Create correspondence and general communication (memos, charts, tables, business plans), including preparation and editing of Authorized Corporate Transactions. Proofread copy for grammar, spelling, and layout, ensuring accuracy and clarity. Organize and prioritize large volumes of information and calls, and draft responses by phone or email on behalf of executives when necessary. Coordinate organizational updates, announcements, quarterly All Hands meetings, presentations, and collateral for meetings. Update internal communication channels (SharePoint, Weekly Memo Etc.) Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary. Scheduling Manage Outlook calendar for SVP Category Strategy and other senior leaders as needed, create travel itineraries/agendas, provide meeting agendas and materials, and track deadlines. Coordinate and schedule meetings, conferences and departmental activities. Attend top executive team meetings, create and distribute meeting minutes and action items. Initiate and organize travel arrangements for the SVP Category Strategy and other senior leaders as assigned. Employee Engagement In partnership with Human Resources, support rewards & recognition culture, onsite health events, volunteer events, employee surveys, and other employee engagement initiatives. Provides some support to new hire integration, coordinating general office setup & readiness. Financial Support Assist with the maintenance of expense reporting for the SVP Category Strategy and other senior leaders as assigned, to include organizing and submitting expense reports, reviewing submitted expenses. Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly. Office Management Be the welcoming face for visitors, ensuring a professional and friendly environment. Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries. Oversee the management of onsite vendors and building maintenance tasks, ensuring smooth operations and timely service. Maintain office supplies, ensuring they are stocked and replenished monthly. Owns general office coordination; supports desk allocation, conference room setup & usage, space planning etc. Skills/Requirements Minimum: High School Diploma and 6+ Years Administrative experience. Requires strong computer skills, flexibility, project-coordination experience, excellent people skills, and the ability to work well with all levels of internal and external contacts. Individual must be initiative-taking and capable of working independently of direct supervision. Must be flexible and energetic with a passion for problem-solving in a fast-paced environment. Must be able to work with multiple priorities and meet deadlines despite frequent interruption. Knowledge of Microsoft Office software, especially Work, Excel, and PowerPoint are essential. Professional communication/interaction skills necessary as well as a polished professional appearance. Must be able to work in a high pressure and high-volume work environment. Preferred: Experience in an executive office desired. Pay commensurate with experience. CUSTOM.PAY.TRANSPARENCY Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
07/14/2025
Full time
Sr. Administrative Assistant Work Mode: Onsite Location: Onsite - Kohler, WI Opportunity This role performs a variety of confidential administrative functions, primarily supporting the Sr Vice President of Category Strategy for the Kitchen & Bath Americas business. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to focus on their primary responsibilities. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matters with professionalism and discretion. Specific Responsibilities Communications Create correspondence and general communication (memos, charts, tables, business plans), including preparation and editing of Authorized Corporate Transactions. Proofread copy for grammar, spelling, and layout, ensuring accuracy and clarity. Organize and prioritize large volumes of information and calls, and draft responses by phone or email on behalf of executives when necessary. Coordinate organizational updates, announcements, quarterly All Hands meetings, presentations, and collateral for meetings. Update internal communication channels (SharePoint, Weekly Memo Etc.) Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary. Scheduling Manage Outlook calendar for SVP Category Strategy and other senior leaders as needed, create travel itineraries/agendas, provide meeting agendas and materials, and track deadlines. Coordinate and schedule meetings, conferences and departmental activities. Attend top executive team meetings, create and distribute meeting minutes and action items. Initiate and organize travel arrangements for the SVP Category Strategy and other senior leaders as assigned. Employee Engagement In partnership with Human Resources, support rewards & recognition culture, onsite health events, volunteer events, employee surveys, and other employee engagement initiatives. Provides some support to new hire integration, coordinating general office setup & readiness. Financial Support Assist with the maintenance of expense reporting for the SVP Category Strategy and other senior leaders as assigned, to include organizing and submitting expense reports, reviewing submitted expenses. Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly. Office Management Be the welcoming face for visitors, ensuring a professional and friendly environment. Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries. Oversee the management of onsite vendors and building maintenance tasks, ensuring smooth operations and timely service. Maintain office supplies, ensuring they are stocked and replenished monthly. Owns general office coordination; supports desk allocation, conference room setup & usage, space planning etc. Skills/Requirements Minimum: High School Diploma and 6+ Years Administrative experience. Requires strong computer skills, flexibility, project-coordination experience, excellent people skills, and the ability to work well with all levels of internal and external contacts. Individual must be initiative-taking and capable of working independently of direct supervision. Must be flexible and energetic with a passion for problem-solving in a fast-paced environment. Must be able to work with multiple priorities and meet deadlines despite frequent interruption. Knowledge of Microsoft Office software, especially Work, Excel, and PowerPoint are essential. Professional communication/interaction skills necessary as well as a polished professional appearance. Must be able to work in a high pressure and high-volume work environment. Preferred: Experience in an executive office desired. Pay commensurate with experience. CUSTOM.PAY.TRANSPARENCY Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
Administrative Assistant, Ann Sacks Work Mode: Hybrid Location: Hybrid (M-Thurs in office with some flexibility) - Portland, OR Opportunity Do you love design and all things for the home? Curious to learn more about business; from raw materials to beautiful handmade products, to sales? Ann Sacks is seeking a highly organized Administrative Assistant to support our corporate office onsite in North Portland. You'll work with a talented and creative team that elevates gracious living and supports our beautiful showrooms across the nation. This role performs a variety of confidential administrative functions, primarily supporting the Vice President & General Manager of Ann Sacks. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to focus on their primary responsibilities. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion. Communications Create correspondence and general communication (memos, charts, tables, business plans), including preparation and editing of Authorized Corporate Transactions. Proofread copy for grammar, spelling, and layout, ensuring accuracy and clarity. Organize and prioritize large volumes of information and calls, and draft responses by phone or email on behalf of executives when necessary. Coordinate organizational updates, announcements, quarterly All Hands meetings, presentations, and collateral for meetings. Update internal communication channels (SharePoint, Weekly Memo Etc.) Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary. Scheduling Manage Outlook calendar for VP/GM and other key executives, create travel itineraries/agendas, provide meeting agendas and materials, and track deadlines. Coordinate and schedule meetings, conferences and departmental activities. Attend top executive team and sales meetings, create and distribute meeting minutes and action items. Maintain the Ann Sacks corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the VP/GM and other key executives. Employee Engagement In partnership with Human Resources, support rewards & recognition culture, onsite health events, volunteer events, employee surveys, and other employee engagement initiatives. Provides some support to new hire integration, coordinating general office setup & readiness. Financial Support Assist with the maintenance of expense reporting for the VP/GM and key executives, to include organizing and submitting expense reports, reviewing submitted expenses. Provide updated financial performance information to leaders, including monthly sales achievement by showroom location. Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly. Office Management Be the welcoming face for visitors, ensuring a professional and friendly environment. Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries. Oversee the management of onsite vendors and building maintenance tasks, ensuring smooth operations and timely service. Maintain office & cleaning supplies, bathroom toiletries, ensuring they are stocked and replenished monthly. Owns general office coordination; supports desk allocation, conference room setup & usage, space planning etc. Special Projects Supports and coordinates annual Ann Sacks Leadership Summit. Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the VP/GM, which may include: planning and coordinating presentations, disseminating information and coordinating direct mailings. Occasional travel (up to 15%) to support off-site meetings, events, or team coordination across showroom locations. Most responsibilities will be performed on-site at the Portland Support Center location. Skills/Requirements Minimum 3 years of administrative support experience required. Preference given to experience supporting a top executive and/or corporate office setting. Education: Coursework in Business Administration or a related field is preferred but not required. Software: Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and creating visuals and decks is required. The ideal candidate for this role will be someone who is highly organized, proactive, enthusiastic, and enjoys working on a diverse range of tasks -no two days are the same! This person will be discreet, polished, and place a high value on positive customer service interactions (internal & external). CUSTOM.PAY.TRANSPARENCY Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
07/14/2025
Full time
Administrative Assistant, Ann Sacks Work Mode: Hybrid Location: Hybrid (M-Thurs in office with some flexibility) - Portland, OR Opportunity Do you love design and all things for the home? Curious to learn more about business; from raw materials to beautiful handmade products, to sales? Ann Sacks is seeking a highly organized Administrative Assistant to support our corporate office onsite in North Portland. You'll work with a talented and creative team that elevates gracious living and supports our beautiful showrooms across the nation. This role performs a variety of confidential administrative functions, primarily supporting the Vice President & General Manager of Ann Sacks. In this role, you will manage key administrative, organizational, and communication tasks, enabling our leadership team to focus on their primary responsibilities. This position requires a skilled and savvy communicator who is able to manage a wide range of priorities, and to handle highly sensitive matter with professionalism and discretion. Communications Create correspondence and general communication (memos, charts, tables, business plans), including preparation and editing of Authorized Corporate Transactions. Proofread copy for grammar, spelling, and layout, ensuring accuracy and clarity. Organize and prioritize large volumes of information and calls, and draft responses by phone or email on behalf of executives when necessary. Coordinate organizational updates, announcements, quarterly All Hands meetings, presentations, and collateral for meetings. Update internal communication channels (SharePoint, Weekly Memo Etc.) Act as a liaison with other Kohler Co. businesses and outside contacts, including high-level staff such as C-level executives, GMs, and Directors. Handle confidential and non-routine information and explain policies when necessary. Scheduling Manage Outlook calendar for VP/GM and other key executives, create travel itineraries/agendas, provide meeting agendas and materials, and track deadlines. Coordinate and schedule meetings, conferences and departmental activities. Attend top executive team and sales meetings, create and distribute meeting minutes and action items. Maintain the Ann Sacks corporate calendar, updating key occurrences for the company and functional areas. Initiate and organize travel arrangements for the VP/GM and other key executives. Employee Engagement In partnership with Human Resources, support rewards & recognition culture, onsite health events, volunteer events, employee surveys, and other employee engagement initiatives. Provides some support to new hire integration, coordinating general office setup & readiness. Financial Support Assist with the maintenance of expense reporting for the VP/GM and key executives, to include organizing and submitting expense reports, reviewing submitted expenses. Provide updated financial performance information to leaders, including monthly sales achievement by showroom location. Perform financial administrative tasks, including scanning and sending invoices to Accounts Payable, and gathering and depositing checks monthly. Office Management Be the welcoming face for visitors, ensuring a professional and friendly environment. Efficiently manage incoming and outgoing mail and packages, coordinating pickups and deliveries. Oversee the management of onsite vendors and building maintenance tasks, ensuring smooth operations and timely service. Maintain office & cleaning supplies, bathroom toiletries, ensuring they are stocked and replenished monthly. Owns general office coordination; supports desk allocation, conference room setup & usage, space planning etc. Special Projects Supports and coordinates annual Ann Sacks Leadership Summit. Work independently and within teams on special nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the VP/GM, which may include: planning and coordinating presentations, disseminating information and coordinating direct mailings. Occasional travel (up to 15%) to support off-site meetings, events, or team coordination across showroom locations. Most responsibilities will be performed on-site at the Portland Support Center location. Skills/Requirements Minimum 3 years of administrative support experience required. Preference given to experience supporting a top executive and/or corporate office setting. Education: Coursework in Business Administration or a related field is preferred but not required. Software: Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and creating visuals and decks is required. The ideal candidate for this role will be someone who is highly organized, proactive, enthusiastic, and enjoys working on a diverse range of tasks -no two days are the same! This person will be discreet, polished, and place a high value on positive customer service interactions (internal & external). CUSTOM.PAY.TRANSPARENCY Why Choose Kohler? We empower each associate to with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we're driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives. About Us It is Kohler's policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact . Kohler Co. is an equal opportunity/affirmative action employer.
Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that's served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It's our passion. Primary Purpose Provides specialized support for in-house Legal Department for confidential matters, including preparation of various documents, maintenance of records and databases, research, and other administrative tasks. Minimum Specifications Education Associate or bachelor's degree preferred. Experience Must have three years' experience as an administrative assistant in a legal environment OR five years' experience as an administrative assistant in a general professional business environment. Equivalent Education and/or Experience May have an equivalent combination of education and experience to substitute for the experience requirements. Certification/Registration/Licensure Prefer certificate from a Legal Assistant/Secretary program. Skills or Special Abilities Must demonstrate knowledge of Adobe Acrobat and Microsoft Office Suite software programs. Must be able to write effectively and compose routine legal and business correspondence independently. Must demonstrate excellent spelling, grammar, and vocabulary. Must be highly organized and detail oriented. Must have effective verbal and written communication skills with a diverse population of employees, outside counsel, and professionals. Must have excellent research and analysis skills. Must have excellent organizational and time management skills, with the ability to independently prioritize and manage a heavy workload and multiple concurrent projects. Must demonstrate ability to maintain confidentiality of many sensitive matters. Knowledge of legal terminology and procedures preferred. Responsibilities Assists legal team in coordinating case information and in case preparation. Establishes, organizes, and maintains case and correspondence files, including computer files, letters, discovery documents, memoranda, and other communications/case developments, in accordance with internal procedures and under the supervision of an attorney. Inputs, retrieves, and updates information in the department's matter management software. Composes routine to intermediate-level correspondence, memoranda and reports, or types from rough/revised drafts, to provide clear, timely communications. Answers, triages, prioritizes, and then routes telephone calls, and takes detailed messages. Responds to routine questions. Schedules and makes appointments, sets up web-conferences, maintains appointment calendars. Assembles and compiles data for reports and presentations. Assists in department projects, as needed. Takes notes and/or meeting minutes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately. Files with the appropriate matter. Assists in preparing and assembling materials for meetings, court appearances, and hearings. Maintains positive working relationship with management, other hospitals and opposing attorneys, outside counsel, current and former employees, medical staff, and other entities to ensure optimal cooperation and effective communication among all Parkland customers. Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines. Seeks advice and guidance as needed to ensure proper understanding. Stays abreast of the latest developments, advancements, and trends in the legal field. Integrates knowledge gained into current work practices. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the Legal Affairs department and Parkland. Job Accountabilities Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices. Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding. Parkland Health and Hospital System prohibits discrimination based on age (40 or over), race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, national origin, marital status, political belief, or veteran status. As part of our commitment to our patients and employees' wellness, Parkland Health is a tobacco and smoke-free campus.
07/14/2025
Full time
Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that's served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It's our passion. Primary Purpose Provides specialized support for in-house Legal Department for confidential matters, including preparation of various documents, maintenance of records and databases, research, and other administrative tasks. Minimum Specifications Education Associate or bachelor's degree preferred. Experience Must have three years' experience as an administrative assistant in a legal environment OR five years' experience as an administrative assistant in a general professional business environment. Equivalent Education and/or Experience May have an equivalent combination of education and experience to substitute for the experience requirements. Certification/Registration/Licensure Prefer certificate from a Legal Assistant/Secretary program. Skills or Special Abilities Must demonstrate knowledge of Adobe Acrobat and Microsoft Office Suite software programs. Must be able to write effectively and compose routine legal and business correspondence independently. Must demonstrate excellent spelling, grammar, and vocabulary. Must be highly organized and detail oriented. Must have effective verbal and written communication skills with a diverse population of employees, outside counsel, and professionals. Must have excellent research and analysis skills. Must have excellent organizational and time management skills, with the ability to independently prioritize and manage a heavy workload and multiple concurrent projects. Must demonstrate ability to maintain confidentiality of many sensitive matters. Knowledge of legal terminology and procedures preferred. Responsibilities Assists legal team in coordinating case information and in case preparation. Establishes, organizes, and maintains case and correspondence files, including computer files, letters, discovery documents, memoranda, and other communications/case developments, in accordance with internal procedures and under the supervision of an attorney. Inputs, retrieves, and updates information in the department's matter management software. Composes routine to intermediate-level correspondence, memoranda and reports, or types from rough/revised drafts, to provide clear, timely communications. Answers, triages, prioritizes, and then routes telephone calls, and takes detailed messages. Responds to routine questions. Schedules and makes appointments, sets up web-conferences, maintains appointment calendars. Assembles and compiles data for reports and presentations. Assists in department projects, as needed. Takes notes and/or meeting minutes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately. Files with the appropriate matter. Assists in preparing and assembling materials for meetings, court appearances, and hearings. Maintains positive working relationship with management, other hospitals and opposing attorneys, outside counsel, current and former employees, medical staff, and other entities to ensure optimal cooperation and effective communication among all Parkland customers. Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines. Seeks advice and guidance as needed to ensure proper understanding. Stays abreast of the latest developments, advancements, and trends in the legal field. Integrates knowledge gained into current work practices. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the Legal Affairs department and Parkland. Job Accountabilities Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices. Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding. Parkland Health and Hospital System prohibits discrimination based on age (40 or over), race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, national origin, marital status, political belief, or veteran status. As part of our commitment to our patients and employees' wellness, Parkland Health is a tobacco and smoke-free campus.
Job Title: HR & Accounting Assistant Location: Remote / Houston surrounding areasReports To: VP of Administration / Owners Employment Type: Full-Time Position Summary: OSR is seeking a highly skilled and proactive HR & Accounting Specialist to support our growing operations. This dual-role position requires an HR professional with knowledge of multi-state payroll tax compliance, employee relations, benefits, and recruiting-combined with the ability to manage light accounting tasks such as invoicing, basic financial reporting, and coordination with our CPA or accounting team. This will be a remote position with occasional in person meetings.This person will be instrumental in laying the foundation for strong internal systems, scalable people operations, and financial visibility as we grow. The ideal candidate is detail-oriented, tech-savvy, and capable of wearing many hats. Key Responsibilities: Human Resources (Primary) Manage all HR functions including onboarding, offboarding, compliance, benefits, administration, and employee recordsProcess multi-state payroll and ensure tax compliance across various jurisdictionsServe as point of contact for employee relations and HR policy implementationDevelop and maintain internal HR systems and an intranet for company policies, updates, and resourcesEnsure company policies are regularly reviewed, updated, and communicated to staff as neededEnsure legal compliance with federal, state, and local employment laws and regulationsSending assignment letters by jobConduct periodic audits to ensure policy compliance across departmentsSchedule any training that may be required Light Accounting & Reporting (Secondary) Assist with customer invoicing and tracking paymentsHelp maintain financial documentation and coordinate with third-party accounting/CPA firmsMonitor and reconcile payroll records and benefits invoiceProvide administrative support for audits or insurance renewals as neededWorkers Compensation reporting knowledge
07/14/2025
Full time
Job Title: HR & Accounting Assistant Location: Remote / Houston surrounding areasReports To: VP of Administration / Owners Employment Type: Full-Time Position Summary: OSR is seeking a highly skilled and proactive HR & Accounting Specialist to support our growing operations. This dual-role position requires an HR professional with knowledge of multi-state payroll tax compliance, employee relations, benefits, and recruiting-combined with the ability to manage light accounting tasks such as invoicing, basic financial reporting, and coordination with our CPA or accounting team. This will be a remote position with occasional in person meetings.This person will be instrumental in laying the foundation for strong internal systems, scalable people operations, and financial visibility as we grow. The ideal candidate is detail-oriented, tech-savvy, and capable of wearing many hats. Key Responsibilities: Human Resources (Primary) Manage all HR functions including onboarding, offboarding, compliance, benefits, administration, and employee recordsProcess multi-state payroll and ensure tax compliance across various jurisdictionsServe as point of contact for employee relations and HR policy implementationDevelop and maintain internal HR systems and an intranet for company policies, updates, and resourcesEnsure company policies are regularly reviewed, updated, and communicated to staff as neededEnsure legal compliance with federal, state, and local employment laws and regulationsSending assignment letters by jobConduct periodic audits to ensure policy compliance across departmentsSchedule any training that may be required Light Accounting & Reporting (Secondary) Assist with customer invoicing and tracking paymentsHelp maintain financial documentation and coordinate with third-party accounting/CPA firmsMonitor and reconcile payroll records and benefits invoiceProvide administrative support for audits or insurance renewals as neededWorkers Compensation reporting knowledge
