WHAT YOU'LL DO BCG has brought together its competencies that aim at selling and delivering large, cross-functional programs under the roof of "BCG Transform" Practice Area. Its mission is to position BCG as undisputed leader in delivering the largest, most ambitious transformations through an activist entity that shapes large programs and helps them succeed. It is a fast-growing business within BCG that helps business leaders deliver rapid, visible performance improvements in the short term, while strengthening their organizations and positioning them to win in the years ahead. Our North America team is looking for a Business Development (BD) Manager to shape and execute our Go-To-Market Strategy (GTM). This role sits within our Practice Area Management & Operations team where you will be positioned at the center of all North America commercial activities and is paramount to the success of the business. As the Business Development Manager of the Transform Practice Area (PA), you will proactively support BCG Transform's Go-To-Market motion by surfacing viable leads, supporting proposal creation and managing the overall pipeline. You will proactively supply Transform MDPs with leads on what companies they should target to expand their business while owning the full "BD life cycle" (including target identification, activation and proposal prep). This role focuses on business analysis and planning, including priority proposals and selling materials, in partnership with senior leader across the North American Transform Practice Area. Your primary responsibility will be managing the commercial plan and monitor the state of the business as well as understanding the "top of funnel" data and inputs that are needed to expand the BCG Transform's commercial footprint in North America. Specific tasks include: • Pipeline management • Relationship / CRM management • Lead activation, including the quantitative analysis required to surface leads • Relationship research and activation • Diligence / research pack creation • Meeting / pitch and proposal preparation • Support in sales cycle/ongoing negotiations • Analysis on the Practice's commercial performance YOU'RE GOOD AT • A Self-starter with a strong worth ethic and ability to communicate, has a high entrepreneurial drive to work autonomously and in a multinational team • Able to earn the respect of a very senior cohort, all Managing Directors, that are remotely located, juggling the various priorities and viewpoints of the Leadership Team members, showing influence to compile inputs and opinions from the Leadership Team members, while still meeting demanding deadlines • Able to operate effectively in a matrix organization with the ability to prioritize and make decisions, managing ambiguity with a high level of comfort • Able to conduct complex project management with the ability to multi-task and drive advanced strategic analysis (beyond data) and leverage results for impact • Able to manage the advancement and commercialization of the Transform Practice Area, supporting road shows or client events where necessary, tracking impact YOU BRING (EXPERIENCE & QUALIFICATIONS) • 6-8 years of relevant experience, preference toward candidates with prior Consulting experience or Business Development / Corporate Development experience, financial modeling background or experience working with large data sets also preferred • Master's degree preferred, preference to toward candidates with an MBA or PhD / Masters' in a quantitative field • Advanced knowledge in Excel and PowerPoint is required • Ability to manage and drive area of accountabilities, contributing to higher level agenda setting • Ability to resolve complex issues and non-defined problems autonomously, with full business acumen • Strong interpersonal skills, credibility • Ability to influence senior members of the topic / sector and beyond • Ability to respect sensitive client, BCG, and people related information as personal and confidential • Strong written and verbal communication skills Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.
03/29/2024
Full time
WHAT YOU'LL DO BCG has brought together its competencies that aim at selling and delivering large, cross-functional programs under the roof of "BCG Transform" Practice Area. Its mission is to position BCG as undisputed leader in delivering the largest, most ambitious transformations through an activist entity that shapes large programs and helps them succeed. It is a fast-growing business within BCG that helps business leaders deliver rapid, visible performance improvements in the short term, while strengthening their organizations and positioning them to win in the years ahead. Our North America team is looking for a Business Development (BD) Manager to shape and execute our Go-To-Market Strategy (GTM). This role sits within our Practice Area Management & Operations team where you will be positioned at the center of all North America commercial activities and is paramount to the success of the business. As the Business Development Manager of the Transform Practice Area (PA), you will proactively support BCG Transform's Go-To-Market motion by surfacing viable leads, supporting proposal creation and managing the overall pipeline. You will proactively supply Transform MDPs with leads on what companies they should target to expand their business while owning the full "BD life cycle" (including target identification, activation and proposal prep). This role focuses on business analysis and planning, including priority proposals and selling materials, in partnership with senior leader across the North American Transform Practice Area. Your primary responsibility will be managing the commercial plan and monitor the state of the business as well as understanding the "top of funnel" data and inputs that are needed to expand the BCG Transform's commercial footprint in North America. Specific tasks include: • Pipeline management • Relationship / CRM management • Lead activation, including the quantitative analysis required to surface leads • Relationship research and activation • Diligence / research pack creation • Meeting / pitch and proposal preparation • Support in sales cycle/ongoing negotiations • Analysis on the Practice's commercial performance YOU'RE GOOD AT • A Self-starter with a strong worth ethic and ability to communicate, has a high entrepreneurial drive to work autonomously and in a multinational team • Able to earn the respect of a very senior cohort, all Managing Directors, that are remotely located, juggling the various priorities and viewpoints of the Leadership Team members, showing influence to compile inputs and opinions from the Leadership Team members, while still meeting demanding deadlines • Able to operate effectively in a matrix organization with the ability to prioritize and make decisions, managing ambiguity with a high level of comfort • Able to conduct complex project management with the ability to multi-task and drive advanced strategic analysis (beyond data) and leverage results for impact • Able to manage the advancement and commercialization of the Transform Practice Area, supporting road shows or client events where necessary, tracking impact YOU BRING (EXPERIENCE & QUALIFICATIONS) • 6-8 years of relevant experience, preference toward candidates with prior Consulting experience or Business Development / Corporate Development experience, financial modeling background or experience working with large data sets also preferred • Master's degree preferred, preference to toward candidates with an MBA or PhD / Masters' in a quantitative field • Advanced knowledge in Excel and PowerPoint is required • Ability to manage and drive area of accountabilities, contributing to higher level agenda setting • Ability to resolve complex issues and non-defined problems autonomously, with full business acumen • Strong interpersonal skills, credibility • Ability to influence senior members of the topic / sector and beyond • Ability to respect sensitive client, BCG, and people related information as personal and confidential • Strong written and verbal communication skills Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.
I. JOB OVERVIEW Job Description Summary: The George Washington University Enrollment and Student Success is seeking a Financial Aid Analyst within the Office of Student Financial Assistance. The Office of Student Financial Assistance administers financial aid to both GW's undergraduate (primary) and graduate students (secondary). The position must maintain an in-depth knowledge of all financial aid systems. Position duties include monitoring routine system operations, new functionality testing, preparation of ad hoc reports, development of process documentation, and financial aid batch processing duties as assigned. Additionally, this individual as the point person for the implementation, management, and maintenance of the University's instance of Blackbaud Award Management and, through that, donor-funded scholarship funds. Responsibilities: Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Serve as the primary administrator of the Blackbaud Award Management software known at GW as GWay, advising on implementation, management, and maintenance (including documentation and training) of the software while also ensuring that all donor-funded scholarship and fellowship funds are awarded through the software in a timely manner. Oversee the timeline for donor-funded scholarship administration in collaboration with Development & Alumni Relations' Office of Donor Relations to hit specific timelines by establishing an organized structure to notify campus partners of new scholarship funds. Oversee the development, management, and maintenance of donor-funded scholarship disbursement procedures and operations and act as a point person for colleagues on all matters related to donor-funded scholarship administration Ensure scholarships and fellowships are available and disbursed in accordance with donors' intent. Work in collaboration with the Office of Donor Relations to monitor and prepare scholarship projections and accurate expenditure reports of all funds awarded to students Ensure and lead broad promotion of the scholarship application period throughout the campus community Proactively build and maintain excellent working relationships across the University to make improvements to the software and program Assist in the maintenance of the Banner financial aid modules and all third party interfaces. Assist with system enhancement requests including information gathering and implementation of technical solutions. Monitor defects and solutions postings on the Ellucian website. Work with Information Technology and Banner action lines to resolve problems. Recommend, develop, and monitor reports to ensure internal control and maintain system integrity. Troubleshoot operational issues to assist with the appropriate plan for resolution. Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Extract, analyze, and report data from the university's student information system (Banner), and other university or external data sources in response to recurring and ad hoc requests. Develop and maintain simple to complex queries for data extraction and analysis Facilitate the flow of information and data to and from graduate school financial aid staff and the Office of Graduate Student Assistantships and Fellowships members in the administration of donor-funded graduate scholarships. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Additional responsibilities to consider: Develop training materials for new and existing users, as well as the creation of documented processes and procedures for the use of the GWay system Provides systems support and first-line technical training and user support for BlackBaud Award and Stewardship Management modules Provide DAR with scholarship-specific information to support reports and collateral produced for donors, alumni, and other constituents. Work to ensure that business processes and procedures are in place to effectively track award processing Adopt a data-driven approach Compile regular metrics for fund auditing Conduct regular training with schools and colleges on scholarship compliance Assist in creating guidelines for best practices in scholarship administration Review existing scholarship policies and procedures and make recommendations for implementation strategies Provides administrative and technical support Maintains information regarding institutional, state, federal, and outside scholarship to disseminate and publicize in various formats The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Two or more years of work experience in a Higher Education Financial Aid Office and/or with financial aid systems Experience using Ellucian Banner and/or another ERP system for financial aid processing Previous experience with scholarship management, financial aid, and higher education Analytics and system management experience Working knowledge of the Blackbaud Award Management System and/or other scholarship management software Excellent project management skills Organized, entrepreneurial, and creative with strong problem-solving skills Strong attention to detail and the ability to self-prioritize and execute multiple projects under tight deadlines Able to produce clear and concise reports with accurate data and financial information and enter large amounts of data with high accuracy Ability to maintain a high degree of confidentiality and responsibility regarding information related to donors and the university Excellent verbal and written communication skills with strong customer service skills and experience working with a range of different stakeholders Strong interpersonal communication and user support skills and the desire to provide coworkers with assistance Able to work independently but also thrive in a team environment, collaborating across the University Strong computer skills, including database management, spreadsheets, reporting, and word processing Programming and data integration experience are highly desired Skills: Experience with Ellucian's Banner systems Experience with SQL Developer or SQL Navigator Understanding of data, data definitions, data classifications, and sensitivity of data Strong communication skills verbal and written Ability to work independently as well as being part of a team to support the mission Experience providing administrative or programmatic support Knowledge of account creation, data entry, and utilization of data processing and software systems Ability to coordinate the logical flow of software applications with business processes and a working knowledge of data management and reporting tools Experience with prioritizing, planning, organizing, and leading work teams Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Ashburn, Virginia College/School/Department: Enrollment Management Family Enrollment Services Sub-Family Financial Aid Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:00am to 5:00pm Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012838 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation . click apply for full job details
03/28/2024
Full time
I. JOB OVERVIEW Job Description Summary: The George Washington University Enrollment and Student Success is seeking a Financial Aid Analyst within the Office of Student Financial Assistance. The Office of Student Financial Assistance administers financial aid to both GW's undergraduate (primary) and graduate students (secondary). The position must maintain an in-depth knowledge of all financial aid systems. Position duties include monitoring routine system operations, new functionality testing, preparation of ad hoc reports, development of process documentation, and financial aid batch processing duties as assigned. Additionally, this individual as the point person for the implementation, management, and maintenance of the University's instance of Blackbaud Award Management and, through that, donor-funded scholarship funds. Responsibilities: Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Serve as the primary administrator of the Blackbaud Award Management software known at GW as GWay, advising on implementation, management, and maintenance (including documentation and training) of the software while also ensuring that all donor-funded scholarship and fellowship funds are awarded through the software in a timely manner. Oversee the timeline for donor-funded scholarship administration in collaboration with Development & Alumni Relations' Office of Donor Relations to hit specific timelines by establishing an organized structure to notify campus partners of new scholarship funds. Oversee the development, management, and maintenance of donor-funded scholarship disbursement procedures and operations and act as a point person for colleagues on all matters related to donor-funded scholarship administration Ensure scholarships and fellowships are available and disbursed in accordance with donors' intent. Work in collaboration with the Office of Donor Relations to monitor and prepare scholarship projections and accurate expenditure reports of all funds awarded to students Ensure and lead broad promotion of the scholarship application period throughout the campus community Proactively build and maintain excellent working relationships across the University to make improvements to the software and program Assist in the maintenance of the Banner financial aid modules and all third party interfaces. Assist with system enhancement requests including information gathering and implementation of technical solutions. Monitor defects and solutions postings on the Ellucian website. Work with Information Technology and Banner action lines to resolve problems. Recommend, develop, and monitor reports to ensure internal control and maintain system integrity. Troubleshoot operational issues to assist with the appropriate plan for resolution. Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Extract, analyze, and report data from the university's student information system (Banner), and other university or external data sources in response to recurring and ad hoc requests. Develop and maintain simple to complex queries for data extraction and analysis Facilitate the flow of information and data to and from graduate school financial aid staff and the Office of Graduate Student Assistantships and Fellowships members in the administration of donor-funded graduate scholarships. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Additional responsibilities to consider: Develop training materials for new and existing users, as well as the creation of documented processes and procedures for the use of the GWay system Provides systems support and first-line technical training and user support for BlackBaud Award and Stewardship Management modules Provide DAR with scholarship-specific information to support reports and collateral produced for donors, alumni, and other constituents. Work to ensure that business processes and procedures are in place to effectively track award processing Adopt a data-driven approach Compile regular metrics for fund auditing Conduct regular training with schools and colleges on scholarship compliance Assist in creating guidelines for best practices in scholarship administration Review existing scholarship policies and procedures and make recommendations for implementation strategies Provides administrative and technical support Maintains information regarding institutional, state, federal, and outside scholarship to disseminate and publicize in various formats The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Two or more years of work experience in a Higher Education Financial Aid Office and/or with financial aid systems Experience using Ellucian Banner and/or another ERP system for financial aid processing Previous experience with scholarship management, financial aid, and higher education Analytics and system management experience Working knowledge of the Blackbaud Award Management System and/or other scholarship management software Excellent project management skills Organized, entrepreneurial, and creative with strong problem-solving skills Strong attention to detail and the ability to self-prioritize and execute multiple projects under tight deadlines Able to produce clear and concise reports with accurate data and financial information and enter large amounts of data with high accuracy Ability to maintain a high degree of confidentiality and responsibility regarding information related to donors and the university Excellent verbal and written communication skills with strong customer service skills and experience working with a range of different stakeholders Strong interpersonal communication and user support skills and the desire to provide coworkers with assistance Able to work independently but also thrive in a team environment, collaborating across the University Strong computer skills, including database management, spreadsheets, reporting, and word processing Programming and data integration experience are highly desired Skills: Experience with Ellucian's Banner systems Experience with SQL Developer or SQL Navigator Understanding of data, data definitions, data classifications, and sensitivity of data Strong communication skills verbal and written Ability to work independently as well as being part of a team to support the mission Experience providing administrative or programmatic support Knowledge of account creation, data entry, and utilization of data processing and software systems Ability to coordinate the logical flow of software applications with business processes and a working knowledge of data management and reporting tools Experience with prioritizing, planning, organizing, and leading work teams Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Ashburn, Virginia College/School/Department: Enrollment Management Family Enrollment Services Sub-Family Financial Aid Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:00am to 5:00pm Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012838 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation . click apply for full job details
Overview ERP International has an exciting opportunity for a Office Administrator supporting the ERP's Corporate Office in Laurel, MD. This position is based out of Laurel, MD with hybrid remote work option. The Office Administrator is responsible for providing the highest level of customer service, to internal and external customers, by managing the day-to-day administrative functions for the office (onsite and virtually) and corporate team. This role is critical to the organization and is a first responder to urgent and ongoing requests involving employee, customer, candidate, vendor, and the community. The Office Administrator is responsible for representing the organization and its values to all those who they interact with. They will be responsible for ensuring all administrative matters are handled in a timely, professional, and compliant manner. Apply online now to learn more about this outstanding opportunity . Please submit resume and salary requirements. ERP International is honored to have been named one of The Washington Post's 2020,2021, 2022 and 2023 Top Workplaces! Excellent Compensation & Exceptional Comprehensive Benefits! PTO, Plus 10 Paid Federal Holidays! Medical/Dental/Vision and Health Savings Account available! Company Paid STD, LTD and Life Insurance! Matching 401K! About ERP International, LLC: ERP is a nationally respected provider of health, science, and technology solutions supporting clients in the government and commercial sectors. We provide comprehensive enterprise information technology, strategic sourcing, and management solutions to DoD and federal civilian agencies in 40 states. Founded in 2006, ERP is headquartered in Laurel, MD and maintains satellite offices in Montgomery, AL and San Antonio, TX - plus project locations nationwide. ERP is an Equal Opportunity Employer - Disability and Veteran. Responsibilities Essential Functions: • Manage and coordinate administrative activities for all ERP International offices. • Answering reception phone line and directing calls as applicable. • Update and maintain corporate documents on corporate drive and HR portals. • Greet visitors and prepare meeting spaces. • Planning and coordinating special events. • Distribute and disseminate incoming mail in a timely manner. • Order and maintain office supplies, water supplies, and food and beverages for the offices. • Responsible for organization of kitchen area, supply room & general office cleanliness. • Coordinate, plan and manage all corporate events and organization special events. • Assist new employee onboarding and orientation. • Maintain confidentiality of internal documentation. • Create and publish job ads on various job boards. • Be proactive in noticing areas of improvement and provide suggestions to the manager. • Provide general administrative support to HR and to additional departments and assist with special projects, as needed. • Administer employee recognition programs, acknowledgements, service awards, and special events. • Maintain and update physical & digital employee records with all employment related documents. Audit records as requested. • Provide billing information and vendor invoices to the accounting department. • Update internal HR databases. • Create and send employee communications. • Other duties as assigned. Qualifications Required Education: • Bachelor's Degree in relevant field. Required Experience • Minimum of 1 year of Administrative Assistant experience in a corporate setting. Required Knowledge, Skills, and Abilities: • Proficient Microsoft Office 365 (Microsoft Word, Excel, PowerPoint, SharePoint, Teams) • Excellent organizational skills with the ability to prioritize tasks and projects. • Adherence to HIPAA compliance requirements. • Excellent self-management, accountability, diplomacy, and other interpersonal skills. • Excellent problem-solving skills. • Experience with HR software, like HRIS or HRMS is desirable. • Computer literacy (MS Office applications, in particular) • Strong phone, email and in-person communication skills
03/28/2024
Full time
Overview ERP International has an exciting opportunity for a Office Administrator supporting the ERP's Corporate Office in Laurel, MD. This position is based out of Laurel, MD with hybrid remote work option. The Office Administrator is responsible for providing the highest level of customer service, to internal and external customers, by managing the day-to-day administrative functions for the office (onsite and virtually) and corporate team. This role is critical to the organization and is a first responder to urgent and ongoing requests involving employee, customer, candidate, vendor, and the community. The Office Administrator is responsible for representing the organization and its values to all those who they interact with. They will be responsible for ensuring all administrative matters are handled in a timely, professional, and compliant manner. Apply online now to learn more about this outstanding opportunity . Please submit resume and salary requirements. ERP International is honored to have been named one of The Washington Post's 2020,2021, 2022 and 2023 Top Workplaces! Excellent Compensation & Exceptional Comprehensive Benefits! PTO, Plus 10 Paid Federal Holidays! Medical/Dental/Vision and Health Savings Account available! Company Paid STD, LTD and Life Insurance! Matching 401K! About ERP International, LLC: ERP is a nationally respected provider of health, science, and technology solutions supporting clients in the government and commercial sectors. We provide comprehensive enterprise information technology, strategic sourcing, and management solutions to DoD and federal civilian agencies in 40 states. Founded in 2006, ERP is headquartered in Laurel, MD and maintains satellite offices in Montgomery, AL and San Antonio, TX - plus project locations nationwide. ERP is an Equal Opportunity Employer - Disability and Veteran. Responsibilities Essential Functions: • Manage and coordinate administrative activities for all ERP International offices. • Answering reception phone line and directing calls as applicable. • Update and maintain corporate documents on corporate drive and HR portals. • Greet visitors and prepare meeting spaces. • Planning and coordinating special events. • Distribute and disseminate incoming mail in a timely manner. • Order and maintain office supplies, water supplies, and food and beverages for the offices. • Responsible for organization of kitchen area, supply room & general office cleanliness. • Coordinate, plan and manage all corporate events and organization special events. • Assist new employee onboarding and orientation. • Maintain confidentiality of internal documentation. • Create and publish job ads on various job boards. • Be proactive in noticing areas of improvement and provide suggestions to the manager. • Provide general administrative support to HR and to additional departments and assist with special projects, as needed. • Administer employee recognition programs, acknowledgements, service awards, and special events. • Maintain and update physical & digital employee records with all employment related documents. Audit records as requested. • Provide billing information and vendor invoices to the accounting department. • Update internal HR databases. • Create and send employee communications. • Other duties as assigned. Qualifications Required Education: • Bachelor's Degree in relevant field. Required Experience • Minimum of 1 year of Administrative Assistant experience in a corporate setting. Required Knowledge, Skills, and Abilities: • Proficient Microsoft Office 365 (Microsoft Word, Excel, PowerPoint, SharePoint, Teams) • Excellent organizational skills with the ability to prioritize tasks and projects. • Adherence to HIPAA compliance requirements. • Excellent self-management, accountability, diplomacy, and other interpersonal skills. • Excellent problem-solving skills. • Experience with HR software, like HRIS or HRMS is desirable. • Computer literacy (MS Office applications, in particular) • Strong phone, email and in-person communication skills
DEFINITION THE CITY OF AZUSA IS SEEKING A DYNAMIC INDIVIDUAL TO WORK ALONGSIDE A DYNAMIC HUMAN RESOURCES AND PAYROLL TEAM! SALARY AND BENEFIT INFORMATION $23.58 - $28.66 Hourly $4,087.38 - $4,968.23 Monthly $49,048.56 - $59,618.76 Annually This is an unrepresented, confidential position with benefits associated with ACEA, including: $1,500 - Mo nthly Flexible Benefit Plan Contribution for Medical Benefits, City Paid Health Retirement Account; Bilingual Incentive Pay, City Paid Deferred Compensation, generous Tuition Reimbursement Program, & so much more! DEADLINE TO APPLY: Online applications will be accepted beginning Thursday, March 28, 2024 through Sunday, April 21, 2024. Qualified and interested applicants are encouraged to apply immediately as this recruitment may close without notice after it's been open for a minimum of five (5) business days and the department's needs have been met. DEFINITION Under general supervision, performs clerical duties of moderate difficulty and variety of para-professional, technical, and assigned administrative tasks associated with various personnel related functions in the Administrative Services Department. ESSENTIAL FUNCTIONS CLASS CHARACTERISTICS This is an entry-level confidential classification that acts independently in a support role responsible for performing various technical, clerical, and administrative support tasks for assigned division or department. This classification is distinguished from other clerical support positions in that Personnel Services Assistant applies knowledge of personnel policies and procedures under general supervision, practicing high confidentiality and discretion. Personnel Services Assistant is further distinguished from other clerical support positions in that the incumbent may be assigned to provide support for grievance resolution or collective bargaining activities such as collecting and compiling wage and benefit data/material to be presented at the bargaining table. SUPERVISION EXCERCISED The incumbent receives supervision from the Director of Administrative Services, or their designee. Incumbent may also take work guidance from other confidential classified Administrative Services Department staff. ESSENTIAL FUNCTIONS Provides direct and confidential clerical support to a department head and other staff members as required; maintains calendar of appointments; receives visitors; ascertains reason for visit and notifies appropriate party; prepares correspondence often working from notes or directions as to objective to be achieved; reviews incoming correspondence and routes in accordance with standard procedures. Performs electronic data processing of personnel related transactions including data verification and adherence to strict deadlines. Assists employees and others in preparing a wide variety of forms. Reviews forms and documents for completeness. Assists with preparation and distribution of Job Opportunity announcements, updates job summary listings, and assists with marketing. Prepares a variety of reports and statistics for internal and external use. Manages record storage, destruction and retrieval of Division's records and files. Prepares, processes, and tracks purchase requisitions for services and materials; enters purchase information into computer system; ensures issuance of purchase order; prepares demand for payment for management approval; tracks contract payments for departmental projects and other obligations. Responsible for maintaining a wide variety of personnel files. Researches and answers inquiries from the public, applicants, and employees on issues concerning their applications, examinations, records, and benefits. Aids in researching information regarding promotional examination eligibility, benefit issues, grievances, collective bargaining agreements, and contract negotiations. Prepares, sorts, files, and/or processes a variety of correspondence, reports, records, and documents in draft and final form. Provides clerical and para-professional support to department management, fellow staff members, other City personnel, outside agencies, and the public relating to routine administrative, fiscal or operational issues. Coordinates departmental activities, programs, and training with other City departments and outside agencies. Prepares, validates, processes, and/or checks a variety of documents and records, such as time sheets, invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards; compiles and records fiscal and statistical data according to established procedures. Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instruction. Records notes in a variety of employee relations and collective bargaining meetings. Performs related duties as required. QUALIFICATION GUIDELINES QUALIFICATIONS Education and/or Experience Education: HS Diploma/GED. Some college level course work in Human Resources, Business Administration, Public Administration or specialized training in the clerical/secretarial occupational field is desirable. College education (or equivalent course work) in Human Resources, Public Administration, or a related field may be substituted for the required experience. Experience: Two (2) years of recent experience in clerical or technical administrative, Human Resources, and/or Payroll work involving maintenance of records, explaining policies and procedures, and heavy public contact. Licenses or Certification Possession of and ability to maintain a valid Class C California Driver's License and a satisfactory driving record. Knowledge, Skills, and Abilities Knowledge Knowledge of general office methods, practices, policies and procedures, including maintenance of records. Ability to learn automated data processing systems as they relate to personnel functions; exceptional in organizational and customer service skills. Ability Ability to interpret and explain personnel policies and procedures, contractual agreements, and benefits to employees and others, and effectively apply them. Input and audit various transactions accurately. Communicate clearly and concisely, both orally and in writing; prepare reports. Maintain accurate records and files. Choose among alternatives to resolve problems; perform moderate to difficult clerical work. Maintain effective work relationships with the public, department heads, City staff, outside agencies. Understand and follow verbal and written directions; work independently; operate a computer and use a variety of computer software; learn office methods and procedures. Type and transcribe dictation; use correct English grammar, punctuation and spelling; alphabetize or numerically/chronologically sort materials. Perform assigned specific program activities. Serve as liaison between outside agencies, the department head, and other City departments. Handle confidential matters with discretion. SPECIAL REQUIREMENTS/PHYSICAL, MENTAL, ENVIRONMENTAL CONDITIONS MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. Environmental Conditions Work is performed primarily in a standard office setting. Incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. Grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Lift, drag and push files, paper and documents weighing up to 20. Some requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. RECRUITMENT PROCESS: You can apply for this position online clicking on the "Apply" link at the top of this page. If this is the first time you are applying using our online application system, you will need to create a Username and Password. (If you have previously applied for a position using the NEOGOV system and already have a Username and Password set up, you do not need to do this again to apply just login and start building your application). Once you have established your account and log in to the system, you can begin building your application by clicking on the "Build Job Application" link. Your application can be saved and used to apply for additional or future job openings with the City of Azusa. Applications must be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. Applications that are submitted without a resume, or have unanswered supplemental questions, may be deemed incomplete. Your application must include at least ten years of employment history (assuming you have been employed for ten years). List most recent experience first. Carefully account for all employment, paid or unpaid . click apply for full job details
03/28/2024
Full time
DEFINITION THE CITY OF AZUSA IS SEEKING A DYNAMIC INDIVIDUAL TO WORK ALONGSIDE A DYNAMIC HUMAN RESOURCES AND PAYROLL TEAM! SALARY AND BENEFIT INFORMATION $23.58 - $28.66 Hourly $4,087.38 - $4,968.23 Monthly $49,048.56 - $59,618.76 Annually This is an unrepresented, confidential position with benefits associated with ACEA, including: $1,500 - Mo nthly Flexible Benefit Plan Contribution for Medical Benefits, City Paid Health Retirement Account; Bilingual Incentive Pay, City Paid Deferred Compensation, generous Tuition Reimbursement Program, & so much more! DEADLINE TO APPLY: Online applications will be accepted beginning Thursday, March 28, 2024 through Sunday, April 21, 2024. Qualified and interested applicants are encouraged to apply immediately as this recruitment may close without notice after it's been open for a minimum of five (5) business days and the department's needs have been met. DEFINITION Under general supervision, performs clerical duties of moderate difficulty and variety of para-professional, technical, and assigned administrative tasks associated with various personnel related functions in the Administrative Services Department. ESSENTIAL FUNCTIONS CLASS CHARACTERISTICS This is an entry-level confidential classification that acts independently in a support role responsible for performing various technical, clerical, and administrative support tasks for assigned division or department. This classification is distinguished from other clerical support positions in that Personnel Services Assistant applies knowledge of personnel policies and procedures under general supervision, practicing high confidentiality and discretion. Personnel Services Assistant is further distinguished from other clerical support positions in that the incumbent may be assigned to provide support for grievance resolution or collective bargaining activities such as collecting and compiling wage and benefit data/material to be presented at the bargaining table. SUPERVISION EXCERCISED The incumbent receives supervision from the Director of Administrative Services, or their designee. Incumbent may also take work guidance from other confidential classified Administrative Services Department staff. ESSENTIAL FUNCTIONS Provides direct and confidential clerical support to a department head and other staff members as required; maintains calendar of appointments; receives visitors; ascertains reason for visit and notifies appropriate party; prepares correspondence often working from notes or directions as to objective to be achieved; reviews incoming correspondence and routes in accordance with standard procedures. Performs electronic data processing of personnel related transactions including data verification and adherence to strict deadlines. Assists employees and others in preparing a wide variety of forms. Reviews forms and documents for completeness. Assists with preparation and distribution of Job Opportunity announcements, updates job summary listings, and assists with marketing. Prepares a variety of reports and statistics for internal and external use. Manages record storage, destruction and retrieval of Division's records and files. Prepares, processes, and tracks purchase requisitions for services and materials; enters purchase information into computer system; ensures issuance of purchase order; prepares demand for payment for management approval; tracks contract payments for departmental projects and other obligations. Responsible for maintaining a wide variety of personnel files. Researches and answers inquiries from the public, applicants, and employees on issues concerning their applications, examinations, records, and benefits. Aids in researching information regarding promotional examination eligibility, benefit issues, grievances, collective bargaining agreements, and contract negotiations. Prepares, sorts, files, and/or processes a variety of correspondence, reports, records, and documents in draft and final form. Provides clerical and para-professional support to department management, fellow staff members, other City personnel, outside agencies, and the public relating to routine administrative, fiscal or operational issues. Coordinates departmental activities, programs, and training with other City departments and outside agencies. Prepares, validates, processes, and/or checks a variety of documents and records, such as time sheets, invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards; compiles and records fiscal and statistical data according to established procedures. Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instruction. Records notes in a variety of employee relations and collective bargaining meetings. Performs related duties as required. QUALIFICATION GUIDELINES QUALIFICATIONS Education and/or Experience Education: HS Diploma/GED. Some college level course work in Human Resources, Business Administration, Public Administration or specialized training in the clerical/secretarial occupational field is desirable. College education (or equivalent course work) in Human Resources, Public Administration, or a related field may be substituted for the required experience. Experience: Two (2) years of recent experience in clerical or technical administrative, Human Resources, and/or Payroll work involving maintenance of records, explaining policies and procedures, and heavy public contact. Licenses or Certification Possession of and ability to maintain a valid Class C California Driver's License and a satisfactory driving record. Knowledge, Skills, and Abilities Knowledge Knowledge of general office methods, practices, policies and procedures, including maintenance of records. Ability to learn automated data processing systems as they relate to personnel functions; exceptional in organizational and customer service skills. Ability Ability to interpret and explain personnel policies and procedures, contractual agreements, and benefits to employees and others, and effectively apply them. Input and audit various transactions accurately. Communicate clearly and concisely, both orally and in writing; prepare reports. Maintain accurate records and files. Choose among alternatives to resolve problems; perform moderate to difficult clerical work. Maintain effective work relationships with the public, department heads, City staff, outside agencies. Understand and follow verbal and written directions; work independently; operate a computer and use a variety of computer software; learn office methods and procedures. Type and transcribe dictation; use correct English grammar, punctuation and spelling; alphabetize or numerically/chronologically sort materials. Perform assigned specific program activities. Serve as liaison between outside agencies, the department head, and other City departments. Handle confidential matters with discretion. SPECIAL REQUIREMENTS/PHYSICAL, MENTAL, ENVIRONMENTAL CONDITIONS MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. Environmental Conditions Work is performed primarily in a standard office setting. Incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. Grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Lift, drag and push files, paper and documents weighing up to 20. Some requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. RECRUITMENT PROCESS: You can apply for this position online clicking on the "Apply" link at the top of this page. If this is the first time you are applying using our online application system, you will need to create a Username and Password. (If you have previously applied for a position using the NEOGOV system and already have a Username and Password set up, you do not need to do this again to apply just login and start building your application). Once you have established your account and log in to the system, you can begin building your application by clicking on the "Build Job Application" link. Your application can be saved and used to apply for additional or future job openings with the City of Azusa. Applications must be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. Applications that are submitted without a resume, or have unanswered supplemental questions, may be deemed incomplete. Your application must include at least ten years of employment history (assuming you have been employed for ten years). List most recent experience first. Carefully account for all employment, paid or unpaid . click apply for full job details
Overview: Cedar Fair is seeking a Human Resources Assistant at our corporate office in Charlotte, NC . This seasonal non-exempt position will specialize in supporting daily HR operations and provide excellent customer service to the People and Culture team. The pay rate for this postion is $18.00/hr. Responsibilities: The Seasonal HR Associate will provide support to the department by assisting with various administrative tasks and projects. Perform a variety of duties related to Human Resources, compliance tracking, reporting, business processes and procedures, as well as special projects. Assist with audits of job descriptions and review and update organization charts, offer feedback, and fresh perspective on content and format. Performs day-to-day responsibilities in assigned role to gain experience, develop business acumen, and aid in project work/recommendations. Contribute to initiatives aimed at fostering a positive work environment and employee engagement. Process department invoices within company software and administer relocation expenses. Prioritizes responsibilities and manages time to deliver commitments on time and to expectations. Collaborate with teams across the People & Culture function as well as opportunities to collaborate cross-functionally throughout the business. Qualifications: High School Diploma/GED required. Bachelor's degree in HR/Business Administration or related field preferred. Two years of administrative experience. Two years of human resources experience. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
03/28/2024
Full time
Overview: Cedar Fair is seeking a Human Resources Assistant at our corporate office in Charlotte, NC . This seasonal non-exempt position will specialize in supporting daily HR operations and provide excellent customer service to the People and Culture team. The pay rate for this postion is $18.00/hr. Responsibilities: The Seasonal HR Associate will provide support to the department by assisting with various administrative tasks and projects. Perform a variety of duties related to Human Resources, compliance tracking, reporting, business processes and procedures, as well as special projects. Assist with audits of job descriptions and review and update organization charts, offer feedback, and fresh perspective on content and format. Performs day-to-day responsibilities in assigned role to gain experience, develop business acumen, and aid in project work/recommendations. Contribute to initiatives aimed at fostering a positive work environment and employee engagement. Process department invoices within company software and administer relocation expenses. Prioritizes responsibilities and manages time to deliver commitments on time and to expectations. Collaborate with teams across the People & Culture function as well as opportunities to collaborate cross-functionally throughout the business. Qualifications: High School Diploma/GED required. Bachelor's degree in HR/Business Administration or related field preferred. Two years of administrative experience. Two years of human resources experience. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
George Washington University
Washington, Washington DC
I. JOB OVERVIEW Job Description Summary: It is the academic mission of The George Washington School of Business (GWSB) to be a preeminent business school designed to prepare our students to become ethical world business leaders. We strive to be recognized for scholarly research, teaching excellence, innovative curricula, and focused on the responsible management of organizations in the global environment. To support the George Washington School of Business's academic mission, we are seeking a Program Associate who will make key contributions through the effective operation of the Office of the Dean and its Centers and Institutes. Reporting directly to the Assistant Dean of Operations, this role involves engaging with GWSB faculty, staff, and various constituents to enhance strategic initiatives and ensure the smooth execution of academic programs. In addition to the primary responsibilities, the Program Associate will serve as a vital support system for the Executive Special Assistant to the GWSB Dean. This includes ensuring continuity in the Dean's office during absences or peak periods, handling sensitive communications, managing critical schedules, and contributing to high-priority projects. The Program Associate will have comprehensive knowledge of the Dean's office operations and priorities, ensuring a seamless transition when providing backup support. This capacity to adapt and maintain the executive support function is pivotal to sustaining the office's efficiency and the overall effectiveness of the GWSB's leadership team. The role also encompasses supervising and training temporary staff and student hires, further supporting the administrative and operational needs of the Dean's office and GWSB's Centers and Institutes. Responsibilities include: Efficiently manage and coordinate schedules, ensuring seamless organization of meetings, conferences, and appointments for program staff and administrative leadership, optimizing collaboration and program execution. Proactively gather and prepare comprehensive background materials for program and administrative meetings, initiatives, and strategic planning sessions, ensuring informed decision-making and program development. Collaborate with academic and administrative leaders to align program initiatives and activities with strategic objectives, ensuring they effectively support the needs and goals of students, faculty, and staff. Coordinate, allocate, and oversee maintenance and space utilization to enhance program delivery and administrative efficiency. Manage equipment, facilities, and system enhancements to support academic programs and administrative functions, ensuring minimal impact on educational and operational continuity. Manages and tracks spending of GWSB's Centers and Institutes funds to ensure compliance with university policies. Processes reimbursements, purchase orders, and invoices. Manages all program P-card expenses through iBuy. Assists program directors with budget development and/or grant proposals, budget tracking, and close-out procedures. Plan and execute GWSB's Centers and Institutes events, including coordinating with speakers and external vendors such as caterers, reserving event space, and managing day-of logistics. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Highly detailed with strong organizational skills, self-motivated, and a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines. Superior computer skills, specifically PowerPoint and Excel. Excellent interpersonal, customer service, and communication skills (verbal and written). Working knowledge of Banner, EAS, and I-Buy systems is preferred. Experience in organizing and planning departmental events by preparing invitations, announcements, agendas, etc. Enjoys working as part of a team and independently to achieve department and GWSB goals and objectives. Ability to interact effectively with a diverse university population at all levels, facilitate decision-making and conflict resolution, and maintain a positive and constructive demeanor, treating all staff, students, and faculty with professionalism, courtesy, and respect. Typical Hiring Range $51,455.52 - $70,708.76 How is pay for new employees determined at GW? II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Business (SB) Family Academic Affairs Sub-Family Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:30 AM - 5:30 PM Will this job require the employee to work on site? Yes Employee Onsite Status Essential onsite Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012853 Job Open Date: 02/27/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/28/2024
Full time
I. JOB OVERVIEW Job Description Summary: It is the academic mission of The George Washington School of Business (GWSB) to be a preeminent business school designed to prepare our students to become ethical world business leaders. We strive to be recognized for scholarly research, teaching excellence, innovative curricula, and focused on the responsible management of organizations in the global environment. To support the George Washington School of Business's academic mission, we are seeking a Program Associate who will make key contributions through the effective operation of the Office of the Dean and its Centers and Institutes. Reporting directly to the Assistant Dean of Operations, this role involves engaging with GWSB faculty, staff, and various constituents to enhance strategic initiatives and ensure the smooth execution of academic programs. In addition to the primary responsibilities, the Program Associate will serve as a vital support system for the Executive Special Assistant to the GWSB Dean. This includes ensuring continuity in the Dean's office during absences or peak periods, handling sensitive communications, managing critical schedules, and contributing to high-priority projects. The Program Associate will have comprehensive knowledge of the Dean's office operations and priorities, ensuring a seamless transition when providing backup support. This capacity to adapt and maintain the executive support function is pivotal to sustaining the office's efficiency and the overall effectiveness of the GWSB's leadership team. The role also encompasses supervising and training temporary staff and student hires, further supporting the administrative and operational needs of the Dean's office and GWSB's Centers and Institutes. Responsibilities include: Efficiently manage and coordinate schedules, ensuring seamless organization of meetings, conferences, and appointments for program staff and administrative leadership, optimizing collaboration and program execution. Proactively gather and prepare comprehensive background materials for program and administrative meetings, initiatives, and strategic planning sessions, ensuring informed decision-making and program development. Collaborate with academic and administrative leaders to align program initiatives and activities with strategic objectives, ensuring they effectively support the needs and goals of students, faculty, and staff. Coordinate, allocate, and oversee maintenance and space utilization to enhance program delivery and administrative efficiency. Manage equipment, facilities, and system enhancements to support academic programs and administrative functions, ensuring minimal impact on educational and operational continuity. Manages and tracks spending of GWSB's Centers and Institutes funds to ensure compliance with university policies. Processes reimbursements, purchase orders, and invoices. Manages all program P-card expenses through iBuy. Assists program directors with budget development and/or grant proposals, budget tracking, and close-out procedures. Plan and execute GWSB's Centers and Institutes events, including coordinating with speakers and external vendors such as caterers, reserving event space, and managing day-of logistics. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Highly detailed with strong organizational skills, self-motivated, and a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines. Superior computer skills, specifically PowerPoint and Excel. Excellent interpersonal, customer service, and communication skills (verbal and written). Working knowledge of Banner, EAS, and I-Buy systems is preferred. Experience in organizing and planning departmental events by preparing invitations, announcements, agendas, etc. Enjoys working as part of a team and independently to achieve department and GWSB goals and objectives. Ability to interact effectively with a diverse university population at all levels, facilitate decision-making and conflict resolution, and maintain a positive and constructive demeanor, treating all staff, students, and faculty with professionalism, courtesy, and respect. Typical Hiring Range $51,455.52 - $70,708.76 How is pay for new employees determined at GW? II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Business (SB) Family Academic Affairs Sub-Family Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:30 AM - 5:30 PM Will this job require the employee to work on site? Yes Employee Onsite Status Essential onsite Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012853 Job Open Date: 02/27/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Overview: Cedar Fair is seeking a Human Resources Assistant at our corporate office in Charlotte, NC . This seasonal non-exempt position will specialize in supporting daily HR operations and provide excellent customer service to the People and Culture team. The pay rate for this postion is $18.00/hr. Responsibilities: The Seasonal HR Associate will provide support to the department by assisting with various administrative tasks and projects. Perform a variety of duties related to Human Resources, compliance tracking, reporting, business processes and procedures, as well as special projects. Assist with audits of job descriptions and review and update organization charts, offer feedback, and fresh perspective on content and format. Performs day-to-day responsibilities in assigned role to gain experience, develop business acumen, and aid in project work/recommendations. Contribute to initiatives aimed at fostering a positive work environment and employee engagement. Process department invoices within company software and administer relocation expenses. Prioritizes responsibilities and manages time to deliver commitments on time and to expectations. Collaborate with teams across the People & Culture function as well as opportunities to collaborate cross-functionally throughout the business. Qualifications: High School Diploma/GED required. Bachelor's degree in HR/Business Administration or related field preferred. Two years of administrative experience. Two years of human resources experience. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
03/28/2024
Full time
Overview: Cedar Fair is seeking a Human Resources Assistant at our corporate office in Charlotte, NC . This seasonal non-exempt position will specialize in supporting daily HR operations and provide excellent customer service to the People and Culture team. The pay rate for this postion is $18.00/hr. Responsibilities: The Seasonal HR Associate will provide support to the department by assisting with various administrative tasks and projects. Perform a variety of duties related to Human Resources, compliance tracking, reporting, business processes and procedures, as well as special projects. Assist with audits of job descriptions and review and update organization charts, offer feedback, and fresh perspective on content and format. Performs day-to-day responsibilities in assigned role to gain experience, develop business acumen, and aid in project work/recommendations. Contribute to initiatives aimed at fostering a positive work environment and employee engagement. Process department invoices within company software and administer relocation expenses. Prioritizes responsibilities and manages time to deliver commitments on time and to expectations. Collaborate with teams across the People & Culture function as well as opportunities to collaborate cross-functionally throughout the business. Qualifications: High School Diploma/GED required. Bachelor's degree in HR/Business Administration or related field preferred. Two years of administrative experience. Two years of human resources experience. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
Great Expressions - Dental Centers
Saint Petersburg, Florida
Located in St. Petersburg, FL Endodontist 140 - Pasadena - Clinical Services, th Street North, St. Petersburg, Florida, United States of America 209 - Valrico - Clinical Services, 1620 State Road 60 E, Valrico, Florida, United States of America Req Monday, March 25, 2024 What you'll do Elevate your career at our vibrant dental practice, where you'll deliver top-notch oral care to our diverse patient community. As a licensed and experienced Endodontist at GEDC, a pioneer in the oral health community, your responsibilities span examinations, diagnosis, treatment planning, and performing dental procedures. We are on the lookout for a committed Endodontist with outstanding clinical skills and a patient-centric approach. Join us and be a part of a career that blends innovation and professionalism, where your contribution shapes the future of dental excellence. About this office Office locations: 1620 State Rd 60, Valrico, FL 33594 & th St N, St. Petersburg, FL 33710 1 day per week in each location Pay information Competitive daily rate versus a 45-50%+ of production based on skills and experience. What you'll bring to the team Clinical Expertise: Diagnose and treat oral health issues using advanced dental procedures. Treatment Planning: Develop comprehensive treatment plans based on patient needs and preferences. Educate patients on treatment options, ensuring informed decision-making. Patient Care: Provide compassionate and patient-centered care, addressing oral health concerns. Build positive relationships with patients and create a comfortable environment. Leadership and Collaboration: Collaborate with general dentists, dental assistants, and administrative staff to ensure smooth operations. Provide guidance on treatment plans, protocols, and best practices. Adherence to Protocols: Adhere to established clinical protocols, including infection control and safety measures. Implement and follow specialty referral guidelines when necessary. Perks of the job Microscopes (with stands in place) Dedicated specialty staff An existing in-house network of dentists and specialists referring directly to you Medical and Prescription Coverage administered by Blue Cross Blue Shield Access to the Nation's Best Employee Dental Program Vision Plan 401(k) (Traditional and Roth) administered by Fidelity Health Savings and Flexible Spending Accounts Malpractice insurance Regular chairside mentorship and development sessions with your Clinical Partner Pathway to Partnership with an equity stake in the Company Basic Life (up to $50k at no cost) and AD&D Insurance Optional Short-Term Disability, Long-Term Disability and Term Life Insurance Power of One Rewards and Recognition Employee Assistance Program Vacation and Holiday Time Off Company-paid CE Company-paid uniforms Referral Bonuses ($500-$10,000 depending on role) What we require you have 1+ years experience in a DSO, Private Practice or Specialty Clinic setting Endodontic Residency Certificate of Completion. DMD or DDS degree from an accredited dental school. Active and unrestricted dental license. Experience with treatment planning, case presentations, and patient education. About GEDC Since 1982, Great Expressions has been at the forefront of dental innovation, setting the standard for exceptional care and unforgettable patient experiences. Now, we're entering a new era of transformation, and we want you to be a part of it. Our recently appointed leadership team brings over a century of collective dental expertise and is backed by dynamic investment support to pave the way for groundbreaking changes. We're channeling our resources and energy into revolutionizing our technology platform, expanding service offerings, and creating a personalized patient experience that goes beyond the expected. At Great Expressions, we're not just transforming dentistry; we're investing in the growth and development of our team. Join us and be a part of a career that blends innovation and professionalism, where your contribution shapes the future of dental excellence. GEDC is committed to diversity and inclusion and is proud to be an equal opportunity employer. All qualified applicants are welcomed and encouraged to apply. Other details Job Family General Practicioner Job Function Clinical Services - Doctor Pay Type Salary Travel Required Yes Travel % 50 Required Education Doctorate
03/28/2024
Full time
Located in St. Petersburg, FL Endodontist 140 - Pasadena - Clinical Services, th Street North, St. Petersburg, Florida, United States of America 209 - Valrico - Clinical Services, 1620 State Road 60 E, Valrico, Florida, United States of America Req Monday, March 25, 2024 What you'll do Elevate your career at our vibrant dental practice, where you'll deliver top-notch oral care to our diverse patient community. As a licensed and experienced Endodontist at GEDC, a pioneer in the oral health community, your responsibilities span examinations, diagnosis, treatment planning, and performing dental procedures. We are on the lookout for a committed Endodontist with outstanding clinical skills and a patient-centric approach. Join us and be a part of a career that blends innovation and professionalism, where your contribution shapes the future of dental excellence. About this office Office locations: 1620 State Rd 60, Valrico, FL 33594 & th St N, St. Petersburg, FL 33710 1 day per week in each location Pay information Competitive daily rate versus a 45-50%+ of production based on skills and experience. What you'll bring to the team Clinical Expertise: Diagnose and treat oral health issues using advanced dental procedures. Treatment Planning: Develop comprehensive treatment plans based on patient needs and preferences. Educate patients on treatment options, ensuring informed decision-making. Patient Care: Provide compassionate and patient-centered care, addressing oral health concerns. Build positive relationships with patients and create a comfortable environment. Leadership and Collaboration: Collaborate with general dentists, dental assistants, and administrative staff to ensure smooth operations. Provide guidance on treatment plans, protocols, and best practices. Adherence to Protocols: Adhere to established clinical protocols, including infection control and safety measures. Implement and follow specialty referral guidelines when necessary. Perks of the job Microscopes (with stands in place) Dedicated specialty staff An existing in-house network of dentists and specialists referring directly to you Medical and Prescription Coverage administered by Blue Cross Blue Shield Access to the Nation's Best Employee Dental Program Vision Plan 401(k) (Traditional and Roth) administered by Fidelity Health Savings and Flexible Spending Accounts Malpractice insurance Regular chairside mentorship and development sessions with your Clinical Partner Pathway to Partnership with an equity stake in the Company Basic Life (up to $50k at no cost) and AD&D Insurance Optional Short-Term Disability, Long-Term Disability and Term Life Insurance Power of One Rewards and Recognition Employee Assistance Program Vacation and Holiday Time Off Company-paid CE Company-paid uniforms Referral Bonuses ($500-$10,000 depending on role) What we require you have 1+ years experience in a DSO, Private Practice or Specialty Clinic setting Endodontic Residency Certificate of Completion. DMD or DDS degree from an accredited dental school. Active and unrestricted dental license. Experience with treatment planning, case presentations, and patient education. About GEDC Since 1982, Great Expressions has been at the forefront of dental innovation, setting the standard for exceptional care and unforgettable patient experiences. Now, we're entering a new era of transformation, and we want you to be a part of it. Our recently appointed leadership team brings over a century of collective dental expertise and is backed by dynamic investment support to pave the way for groundbreaking changes. We're channeling our resources and energy into revolutionizing our technology platform, expanding service offerings, and creating a personalized patient experience that goes beyond the expected. At Great Expressions, we're not just transforming dentistry; we're investing in the growth and development of our team. Join us and be a part of a career that blends innovation and professionalism, where your contribution shapes the future of dental excellence. GEDC is committed to diversity and inclusion and is proud to be an equal opportunity employer. All qualified applicants are welcomed and encouraged to apply. Other details Job Family General Practicioner Job Function Clinical Services - Doctor Pay Type Salary Travel Required Yes Travel % 50 Required Education Doctorate
is seeking to hire a Senior Administrative Assistant for our client in San Diego, CA! Benefits Available! Weekly Pay! $29.00/Hour Shift:8:00am to 5:00pm Job Summary The Senior Administrative Assistant typically provides high skill level administrative support to include complex and confidential functions. The ideal candidate typically supports individuals with multi-departmental scope that may include Managers, Directors, and /or Vice Presidents. They may routinely work with confidential and highly sensitive information and handle confidential matters. Their work typically has department wide impact and involves coordination and support to management level individuals and/or an entire department with various administrative support responsibilities and projects. Job Duties - Some examples of the job duties may include: May greet visitors, answer and screen callers, take messages, and respond to inquiries and requests for routine problems. May supervise or give work direction to lower level clerical personnel and/ or act as the lead support in a large and busy departmental setting handling various internal and external responsibilities and projects. May serve as one of the principal contacts for the division/ department internally and externally. May maintain calendar, schedule appointments and engagements on behalf of the department head or large department to complete assigned tasks and projects of a complex nature, interpret administrative decisions and policies without prior clearance. May handle all arrangement details for meetings and conferences including catering, travel and lodging accommodations, setup of presentation materials and equipment and also coordinate special events. May order office supplies, monitor inventory and equipment and place service requests for service repairs. May sort and distribute department mail, prioritize and determine actions for all incoming correspondences. May compose and proof read documents for others, maintain and collect data for standard reports charts, graphs, spreadsheets and databases; organize and maintain department filing systems, relevant databases and related records. May assist with reconciling components of department budget, approving departmental expenditures, processing expense reports, and/or managing accounting records. May be responsible for overseeing and implementing change in office operations and ensure that equipment, materials and space are used effectively. May research complex and non-routine problems and inquiries that require interpretation of best practices on departmental policies/ procedures. Job Requirements Minimum of a High School Education and / or equivalent of four year plus of administrative support experience preferred. Business administration college degree preferred. Advanced MS Office skill level in MS Word, Excel, and PowerPoint as well as intermediate skill level in Access preferred. Ability to perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred Must have a strong work ethic, excellent oral, verbal and written communication skills. Good interpersonal skills and ability to work well with senior level management preferred. Must have excellent organizational, prioritization and time management skills and be able to work on several projects simultaneously and take ownership of projects from start to finish; able to multi-task, good attention to detail and be able to easily adapt to change preferred. Outstanding telephone etiquette and professional business behavior preferred. Ability to handle confidential situations, use discretion and demonstrate good independent judgment within established procedural guidelines and integrity preferred. Must be able to work independently with minimum supervision. Must be willing to promote a positive work environment.
03/28/2024
Contractor
is seeking to hire a Senior Administrative Assistant for our client in San Diego, CA! Benefits Available! Weekly Pay! $29.00/Hour Shift:8:00am to 5:00pm Job Summary The Senior Administrative Assistant typically provides high skill level administrative support to include complex and confidential functions. The ideal candidate typically supports individuals with multi-departmental scope that may include Managers, Directors, and /or Vice Presidents. They may routinely work with confidential and highly sensitive information and handle confidential matters. Their work typically has department wide impact and involves coordination and support to management level individuals and/or an entire department with various administrative support responsibilities and projects. Job Duties - Some examples of the job duties may include: May greet visitors, answer and screen callers, take messages, and respond to inquiries and requests for routine problems. May supervise or give work direction to lower level clerical personnel and/ or act as the lead support in a large and busy departmental setting handling various internal and external responsibilities and projects. May serve as one of the principal contacts for the division/ department internally and externally. May maintain calendar, schedule appointments and engagements on behalf of the department head or large department to complete assigned tasks and projects of a complex nature, interpret administrative decisions and policies without prior clearance. May handle all arrangement details for meetings and conferences including catering, travel and lodging accommodations, setup of presentation materials and equipment and also coordinate special events. May order office supplies, monitor inventory and equipment and place service requests for service repairs. May sort and distribute department mail, prioritize and determine actions for all incoming correspondences. May compose and proof read documents for others, maintain and collect data for standard reports charts, graphs, spreadsheets and databases; organize and maintain department filing systems, relevant databases and related records. May assist with reconciling components of department budget, approving departmental expenditures, processing expense reports, and/or managing accounting records. May be responsible for overseeing and implementing change in office operations and ensure that equipment, materials and space are used effectively. May research complex and non-routine problems and inquiries that require interpretation of best practices on departmental policies/ procedures. Job Requirements Minimum of a High School Education and / or equivalent of four year plus of administrative support experience preferred. Business administration college degree preferred. Advanced MS Office skill level in MS Word, Excel, and PowerPoint as well as intermediate skill level in Access preferred. Ability to perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred Must have a strong work ethic, excellent oral, verbal and written communication skills. Good interpersonal skills and ability to work well with senior level management preferred. Must have excellent organizational, prioritization and time management skills and be able to work on several projects simultaneously and take ownership of projects from start to finish; able to multi-task, good attention to detail and be able to easily adapt to change preferred. Outstanding telephone etiquette and professional business behavior preferred. Ability to handle confidential situations, use discretion and demonstrate good independent judgment within established procedural guidelines and integrity preferred. Must be able to work independently with minimum supervision. Must be willing to promote a positive work environment.
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/28/2024
Full time
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/27/2024
Full time
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Fire Sprinkler Foreman Texas, USA Waco, TX, USA Req Thursday, March 21, 2024 Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA. At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career. Why work with us? At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants. Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company. Benefits of joining Impact Fire Services When you join Impact Fire you will receive: Competitive compensation Career Advancement Opportunities Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays Company paid short and long-term disability Immediately vested in our 401(k) company match Exceptional guidance and support from our managers Collaborative culture & environment Robust training opportunities with company reimbursement upon achieving required licensing Apprenticeship programs for fire sprinkler, fire alarm and inspection positions Opportunity to work alongside some of the best talent in the fire protection industry JOB SUMMARY: Oversee Fire Protection Systems installation for all types of new and existing projects. Projects will include Industrial, Commercial and some Residential. Can comprehend NFPA code, design/ installation methods, hydraulic calculations & material lists for fire sprinkler systems. JOB RESPONSIBILITIES Understand design & Layout of Fire Sprinkler Systems Hydraulic Calculations Field Surveying Understand listing of system piping for fabrication Coordination for installation between trades Managing cost and understanding budgets REQUIRED EXPERIENCE/QUALIFICATIONS NICET certification preferred but not required General mechanical knowledge Experience in Fire Protection Installation or Design PREFERRED EXPERIENCE / QUALIFICATIONS Must work in an efficient manner Demonstrated competency in verbal and written business communication skills. Possess and maintain a valid driver's license in accordance with Company guidelines Successfully complete drug screen, background and reference check Able to complete documentation and administrative duties as necessary; proficient in the use of personal computers and Microsoft Office Possess and maintain a valid driver's license in accordance with Company guidelines SUPERVISORYRESPONSIBILITIES Oversee installation labor on assigned projects Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions. We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line. Employment with an Equal Opportunity Employer (EOE) including disability/veterans. Other details Pay Type Hourly
03/27/2024
Full time
Fire Sprinkler Foreman Texas, USA Waco, TX, USA Req Thursday, March 21, 2024 Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA. At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career. Why work with us? At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants. Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company. Benefits of joining Impact Fire Services When you join Impact Fire you will receive: Competitive compensation Career Advancement Opportunities Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays Company paid short and long-term disability Immediately vested in our 401(k) company match Exceptional guidance and support from our managers Collaborative culture & environment Robust training opportunities with company reimbursement upon achieving required licensing Apprenticeship programs for fire sprinkler, fire alarm and inspection positions Opportunity to work alongside some of the best talent in the fire protection industry JOB SUMMARY: Oversee Fire Protection Systems installation for all types of new and existing projects. Projects will include Industrial, Commercial and some Residential. Can comprehend NFPA code, design/ installation methods, hydraulic calculations & material lists for fire sprinkler systems. JOB RESPONSIBILITIES Understand design & Layout of Fire Sprinkler Systems Hydraulic Calculations Field Surveying Understand listing of system piping for fabrication Coordination for installation between trades Managing cost and understanding budgets REQUIRED EXPERIENCE/QUALIFICATIONS NICET certification preferred but not required General mechanical knowledge Experience in Fire Protection Installation or Design PREFERRED EXPERIENCE / QUALIFICATIONS Must work in an efficient manner Demonstrated competency in verbal and written business communication skills. Possess and maintain a valid driver's license in accordance with Company guidelines Successfully complete drug screen, background and reference check Able to complete documentation and administrative duties as necessary; proficient in the use of personal computers and Microsoft Office Possess and maintain a valid driver's license in accordance with Company guidelines SUPERVISORYRESPONSIBILITIES Oversee installation labor on assigned projects Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions. We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line. Employment with an Equal Opportunity Employer (EOE) including disability/veterans. Other details Pay Type Hourly
Fire Alarm Foreman Austin, TX, USA Texas, USA Req Thursday, March 21, 2024 Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA. At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career. Why work with us? At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants. Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company. Benefits of joining Impact Fire Services When you join Impact Fire you will receive: Competitive compensation Career Advancement Opportunities Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays Company paid short and long-term disability Immediately vested in our 401(k) company match Exceptional guidance and support from our managers Collaborative culture & environment Robust training opportunities with company reimbursement upon achieving required licensing Apprenticeship programs for fire sprinkler, fire alarm and inspection positions Opportunity to work alongside some of the best talent in the fire protection industry JOB SUMMARY: Oversee Fire Protection Systems installation for all types of new and existing projects and/or service and repair existing fire alarm systems. Projects will include Industrial, Commercial and some Residential. Can comprehend NFPA code, design/ installation methods, calculations & material lists for fire alarm systems. JOB RESPONSIBILITIES: Understand design & Layout of Fire Alarm Systems Field Surveying Troubleshooting skills Coordination for installation between trades Managing cost and understanding budgets JOB REQUIREMENTS: NICET certification preferred but not required General mechanical knowledge Must possess an active Texas Fire Alarm License Experience in Fire Protection Installation or Design Demonstrated competency in verbal and written business communication skills. Possess and maintain a valid driver's license in accordance with Company guidelines Able to complete documentation and administrative duties as necessary; proficient in the use of personal computers and Microsoft Office Possess and maintain a valid driver's license in accordance with Company guidelines. Detailed oriented and demonstrate a high degree of accuracy when performing job duties Oversee installation labor on assigned projects Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions. We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line. Employment with an Equal Opportunity Employer (EOE) including disability/veterans. Other details Pay Type Hourly
03/27/2024
Full time
Fire Alarm Foreman Austin, TX, USA Texas, USA Req Thursday, March 21, 2024 Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA. At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career. Why work with us? At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants. Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company. Benefits of joining Impact Fire Services When you join Impact Fire you will receive: Competitive compensation Career Advancement Opportunities Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays Company paid short and long-term disability Immediately vested in our 401(k) company match Exceptional guidance and support from our managers Collaborative culture & environment Robust training opportunities with company reimbursement upon achieving required licensing Apprenticeship programs for fire sprinkler, fire alarm and inspection positions Opportunity to work alongside some of the best talent in the fire protection industry JOB SUMMARY: Oversee Fire Protection Systems installation for all types of new and existing projects and/or service and repair existing fire alarm systems. Projects will include Industrial, Commercial and some Residential. Can comprehend NFPA code, design/ installation methods, calculations & material lists for fire alarm systems. JOB RESPONSIBILITIES: Understand design & Layout of Fire Alarm Systems Field Surveying Troubleshooting skills Coordination for installation between trades Managing cost and understanding budgets JOB REQUIREMENTS: NICET certification preferred but not required General mechanical knowledge Must possess an active Texas Fire Alarm License Experience in Fire Protection Installation or Design Demonstrated competency in verbal and written business communication skills. Possess and maintain a valid driver's license in accordance with Company guidelines Able to complete documentation and administrative duties as necessary; proficient in the use of personal computers and Microsoft Office Possess and maintain a valid driver's license in accordance with Company guidelines. Detailed oriented and demonstrate a high degree of accuracy when performing job duties Oversee installation labor on assigned projects Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions. We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line. Employment with an Equal Opportunity Employer (EOE) including disability/veterans. Other details Pay Type Hourly
New Opportunity HR Assistant NES Fircroft is actively seeking an experienced Administrative Professional for and HR Assitant position with our client, a Major Oil/Gas Terminal on the Island of St. Croix, USVI! This would be a full-time contract opportunity reporting directly into the HR Manager at the site, and would be a six-month contract term with high likelyhood of extension. All interested candidates are encouraged to send their resume directly to along with their availability. I. SUMMARY OF POSITION This position is responsible for, but not limited to, providing administrative support to Human Resources, by organizing, coordinating, and monitoring the compliance and completion of various issues, tasks, programs and projects to support the smooth operation for all HR functions. The position also provides customer service assistance to employees and outside visitors who require company/employment information. This position involves high-volume duties that are work intensive, time consuming, and highly confidential. II. REPRESENTATIVE RESPONSIBILITIES Serve as HR liaison with all levels of personnel and /or visitors providing information, general assistance, and exceptional customer service. This includes providing assistance with company forms, policies and procedures as needed.Prepares expense reports, manages and reconciles all PCard purchases.Assist in preparing, monitoring and reconciling the department budget.Create requisitions in system (NetSuite), prepare and/or process invoices for payment and initiate/submit applicable employee expenses for reimbursement.Create and post job requisitions to company website and external job portals, create interview schedules, guides, and coordinate on-site interviews for on-island and off-island candidates.Coordinate all pre-employment and onboarding activities to include physical and background checks, travel, relocation etc.Provide support with Stakeholder Relations activities (e.g. news monitoring, scholarship payments, media sentiments). Assist with employee notices and communication (i.e. printing, labeling and mailing).Serve as backup to primary timekeeper, which includes gathering, collecting records, tracking and verifying data and information.Update department intranet page with announcements, handbook changes, job postings etc.Retrieve/sort company mail and distribute incoming mail within the HR department.Carry out assigned tasks in compliance with the company policies described in the Employee Handbook, to include policy updates.Schedule all new hire compliance training in VTA and HASC.Assist with the coordination of company-sponsored employee and community activities, programs and correspondence.Assist with response and tracking of all HR regulatory, compliance and legal requests.Serve as key resource for Employee Engagement planning and coordination.Perform other administrative duties as required and assigned. IV. POSITION REQUIREMENTS Education High School diploma or equivalent required; Bachelor's degree in HR, Business or related field preferred. Experience A minimum of 5 years of demonstrated administrative support capability, preferably in a Human Resources or a high-volume fast-paced administrative environment. Prior customer service experience preferred. Knowledge/Skills/Abilities Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook and Power Point). Working knowledge of ERP systems, i.e., NetSuite and HRIS systems, i.e. ADP. Demonstrated ability to perform tasks and reporting accurately, while effectively managing set deadlines. Excellent interpersonal and customer service skills. Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Ability to communicate clearly and concisely, both orally and in writing. Excellent organizational skills and strong attention to detail. Ability to work independently in an environment of rapidly changing priorities and assignments. Efficiently handle multiple responsibilities, meet deadlines, and prioritize tasks appropriately. Applicable Additional Requirements Valid driver's license Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC) Physical Requirements Work is generally in an office setting. Ability to occasionally lift and/or move up to 25 pounds, climb stairs and ladders, push and pull items, reach overhead, stoop and squat. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
03/26/2024
Contractor
New Opportunity HR Assistant NES Fircroft is actively seeking an experienced Administrative Professional for and HR Assitant position with our client, a Major Oil/Gas Terminal on the Island of St. Croix, USVI! This would be a full-time contract opportunity reporting directly into the HR Manager at the site, and would be a six-month contract term with high likelyhood of extension. All interested candidates are encouraged to send their resume directly to along with their availability. I. SUMMARY OF POSITION This position is responsible for, but not limited to, providing administrative support to Human Resources, by organizing, coordinating, and monitoring the compliance and completion of various issues, tasks, programs and projects to support the smooth operation for all HR functions. The position also provides customer service assistance to employees and outside visitors who require company/employment information. This position involves high-volume duties that are work intensive, time consuming, and highly confidential. II. REPRESENTATIVE RESPONSIBILITIES Serve as HR liaison with all levels of personnel and /or visitors providing information, general assistance, and exceptional customer service. This includes providing assistance with company forms, policies and procedures as needed.Prepares expense reports, manages and reconciles all PCard purchases.Assist in preparing, monitoring and reconciling the department budget.Create requisitions in system (NetSuite), prepare and/or process invoices for payment and initiate/submit applicable employee expenses for reimbursement.Create and post job requisitions to company website and external job portals, create interview schedules, guides, and coordinate on-site interviews for on-island and off-island candidates.Coordinate all pre-employment and onboarding activities to include physical and background checks, travel, relocation etc.Provide support with Stakeholder Relations activities (e.g. news monitoring, scholarship payments, media sentiments). Assist with employee notices and communication (i.e. printing, labeling and mailing).Serve as backup to primary timekeeper, which includes gathering, collecting records, tracking and verifying data and information.Update department intranet page with announcements, handbook changes, job postings etc.Retrieve/sort company mail and distribute incoming mail within the HR department.Carry out assigned tasks in compliance with the company policies described in the Employee Handbook, to include policy updates.Schedule all new hire compliance training in VTA and HASC.Assist with the coordination of company-sponsored employee and community activities, programs and correspondence.Assist with response and tracking of all HR regulatory, compliance and legal requests.Serve as key resource for Employee Engagement planning and coordination.Perform other administrative duties as required and assigned. IV. POSITION REQUIREMENTS Education High School diploma or equivalent required; Bachelor's degree in HR, Business or related field preferred. Experience A minimum of 5 years of demonstrated administrative support capability, preferably in a Human Resources or a high-volume fast-paced administrative environment. Prior customer service experience preferred. Knowledge/Skills/Abilities Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook and Power Point). Working knowledge of ERP systems, i.e., NetSuite and HRIS systems, i.e. ADP. Demonstrated ability to perform tasks and reporting accurately, while effectively managing set deadlines. Excellent interpersonal and customer service skills. Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Ability to communicate clearly and concisely, both orally and in writing. Excellent organizational skills and strong attention to detail. Ability to work independently in an environment of rapidly changing priorities and assignments. Efficiently handle multiple responsibilities, meet deadlines, and prioritize tasks appropriately. Applicable Additional Requirements Valid driver's license Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC) Physical Requirements Work is generally in an office setting. Ability to occasionally lift and/or move up to 25 pounds, climb stairs and ladders, push and pull items, reach overhead, stoop and squat. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Primary City/State: Phoenix, Arizona Department Name: Blood Svcs-BUMCP Work Shift: Night Job Category: Lab There is never a dull moment in our Blood Bank as we are the busiest Trauma Level One Hospital in the Valley. If you love being busy and love feeling fulfilled by the work you do, this Blood Bank is the place for you! Now Offering 5k Sign-On Bonus POSITION SUMMARY This position is responsible for a high level of technical knowledge and application of that knowledge to department testing, clinical relevance, and complex problem solving skills. This position serves as a department resource, and is responsible for assisting with department compliance with all pertinent laboratory accrediting agency and regulatory requirements (e.g., CLIA '88, JCAHO, CAP, OSHA). CORE FUNCTIONS 1. Performs all duties of MLS/MT duties as defined by the department, at a high level of competency. Responsible for operational leadership and workflow oversight to the section/shift. Integrates comprehensive technical knowledge and clinical relevance into daily activity for the department. Responsible for complex problem solving of technical, computer, interdepartmental and quality issues. Under the direction of the Supervisor and/or Technical Director, responsible for implementation of system technical initiatives in their area of responsibility. Provides onsite supervision (determines schedules, manage day to day work flow and give input into an assessment or disciplinary action) in the absence of section supervisor. 2. Focuses on quality by reviewing records and assuring performance of all quality control and assurance procedures. Ensures that quality control and instrumentation maintenance records are kept and documentation meets standards of accrediting and licensing agencies. Assists the Supervisor, Administrative and Technical Directors, and Technical Specialist, in the implementation of new QC/QA polices and continuous quality improvement programs in accordance with the Quality System. Active in department and LSA/SQL System quality assurance activities. Monitors and ensures compliance with accrediting agency and regulatory requirements for the laboratory. Actively participates in preparation for on-site accrediting process. 3. Monitors, recognizes opportunities for improvement, and participates in improving the financial performance of the department and the LSA/SQL System to decrease costs, increase productivity, and improve service. Monitors inventory and brings related issues forward for prompt resolution. Assists with cost analysis models. 4. Assists with basic personnel oversight including participation in selection, training, developing, and providing coaching under the direction of the Supervisor or appropriate Director. Assists in new employee orientation, training and competency. Provides input for competency and annual assessments for employees in appropriate time frames. Actively involved in implementing and ensuring staff completion of competency program requirements. Self-directed and motivated to seek out opportunities to contribute to projects to help the department. Coordinates and is active in at least two special projects per year within the department or LSA/SQL System, along with other miscellaneous department duties. 5. Serves as a resource communication liaison for on-site and System issues. Provides access to other System resources when appropriate. Works closely with on-site management to integrate the area into other activities on-site. Interacts with co-workers with an emphasis on teamwork and a focus on customer service. Demonstrates preceptor and coaching skills and promotes a constructive environment that encourages learning and development. Demonstrates appropriate verbal and written skills. SUPERVISORY RESPONSIBILITIES DIRECTLY REPORTING None MATRIX OR INDIRECT REPORTING Medical Lab Technicians (MLTs), Clinical Lab Assistants, Phlebotomists. TYPE OF SUPERVISORY RESPONSIBILITIES SCOPE AND COMPLEXITY Department and LSA/SQL System; Internal Customers: Employees of the system, physicians, nursing. External Customer: Nurses, physicians, office personnel, vendors, service reps etc. Involved in interdepartmental communication and activities PHYSICAL DEMANDS/ENVIRONMENT FACTORS Able to stand, walk, bend, squat, reach, and stretch frequently. Use material handling equipment to push/and or pull up to 75 pounds and required to lift, push and/or pull up to 25 pounds. Requires manual dexterity. Must use standard precautions due to threat of exposure to blood and body fluids, chemical, electrical and biological hazards. Ability to distinguish colors and to take direction and assimilate instructions quickly. Requires use of personal computer, printers, copiers, telephone, fax and department specific equipment. MINIMUM QUALIFICATIONS • Bachelor's Degree in a chemical, physical, biological or clinical laboratory science or medical technology. • Two (2) years' experience in nonwaived testing in the designated specialty/sub-specialty area. PREFERRED QUALIFICATIONS • Bachelor's Degree in Medical Laboratory Science. • MLS or Specialty Certification. DATE APPROVED 11/05/2019 EOE/Female/Minority/Disability/Veterans Our organization supports a drug-free work environment. Privacy Policy
03/26/2024
Full time
Primary City/State: Phoenix, Arizona Department Name: Blood Svcs-BUMCP Work Shift: Night Job Category: Lab There is never a dull moment in our Blood Bank as we are the busiest Trauma Level One Hospital in the Valley. If you love being busy and love feeling fulfilled by the work you do, this Blood Bank is the place for you! Now Offering 5k Sign-On Bonus POSITION SUMMARY This position is responsible for a high level of technical knowledge and application of that knowledge to department testing, clinical relevance, and complex problem solving skills. This position serves as a department resource, and is responsible for assisting with department compliance with all pertinent laboratory accrediting agency and regulatory requirements (e.g., CLIA '88, JCAHO, CAP, OSHA). CORE FUNCTIONS 1. Performs all duties of MLS/MT duties as defined by the department, at a high level of competency. Responsible for operational leadership and workflow oversight to the section/shift. Integrates comprehensive technical knowledge and clinical relevance into daily activity for the department. Responsible for complex problem solving of technical, computer, interdepartmental and quality issues. Under the direction of the Supervisor and/or Technical Director, responsible for implementation of system technical initiatives in their area of responsibility. Provides onsite supervision (determines schedules, manage day to day work flow and give input into an assessment or disciplinary action) in the absence of section supervisor. 2. Focuses on quality by reviewing records and assuring performance of all quality control and assurance procedures. Ensures that quality control and instrumentation maintenance records are kept and documentation meets standards of accrediting and licensing agencies. Assists the Supervisor, Administrative and Technical Directors, and Technical Specialist, in the implementation of new QC/QA polices and continuous quality improvement programs in accordance with the Quality System. Active in department and LSA/SQL System quality assurance activities. Monitors and ensures compliance with accrediting agency and regulatory requirements for the laboratory. Actively participates in preparation for on-site accrediting process. 3. Monitors, recognizes opportunities for improvement, and participates in improving the financial performance of the department and the LSA/SQL System to decrease costs, increase productivity, and improve service. Monitors inventory and brings related issues forward for prompt resolution. Assists with cost analysis models. 4. Assists with basic personnel oversight including participation in selection, training, developing, and providing coaching under the direction of the Supervisor or appropriate Director. Assists in new employee orientation, training and competency. Provides input for competency and annual assessments for employees in appropriate time frames. Actively involved in implementing and ensuring staff completion of competency program requirements. Self-directed and motivated to seek out opportunities to contribute to projects to help the department. Coordinates and is active in at least two special projects per year within the department or LSA/SQL System, along with other miscellaneous department duties. 5. Serves as a resource communication liaison for on-site and System issues. Provides access to other System resources when appropriate. Works closely with on-site management to integrate the area into other activities on-site. Interacts with co-workers with an emphasis on teamwork and a focus on customer service. Demonstrates preceptor and coaching skills and promotes a constructive environment that encourages learning and development. Demonstrates appropriate verbal and written skills. SUPERVISORY RESPONSIBILITIES DIRECTLY REPORTING None MATRIX OR INDIRECT REPORTING Medical Lab Technicians (MLTs), Clinical Lab Assistants, Phlebotomists. TYPE OF SUPERVISORY RESPONSIBILITIES SCOPE AND COMPLEXITY Department and LSA/SQL System; Internal Customers: Employees of the system, physicians, nursing. External Customer: Nurses, physicians, office personnel, vendors, service reps etc. Involved in interdepartmental communication and activities PHYSICAL DEMANDS/ENVIRONMENT FACTORS Able to stand, walk, bend, squat, reach, and stretch frequently. Use material handling equipment to push/and or pull up to 75 pounds and required to lift, push and/or pull up to 25 pounds. Requires manual dexterity. Must use standard precautions due to threat of exposure to blood and body fluids, chemical, electrical and biological hazards. Ability to distinguish colors and to take direction and assimilate instructions quickly. Requires use of personal computer, printers, copiers, telephone, fax and department specific equipment. MINIMUM QUALIFICATIONS • Bachelor's Degree in a chemical, physical, biological or clinical laboratory science or medical technology. • Two (2) years' experience in nonwaived testing in the designated specialty/sub-specialty area. PREFERRED QUALIFICATIONS • Bachelor's Degree in Medical Laboratory Science. • MLS or Specialty Certification. DATE APPROVED 11/05/2019 EOE/Female/Minority/Disability/Veterans Our organization supports a drug-free work environment. Privacy Policy
Company Description Parker Wellbore helps energy companies accomplish their drilling and production goals efficiently, reliably, and safely. Our global team supports oil and gas operators with innovative land and offshore drilling services, premium rental tools and well services, and advanced operations and management support. Founded in 1934, Parker Wellbore helps customers manage their costs and mitigate their risks, to achieve their operational goals in a safe and efficient manner. With experience in both harsh-environment regions and complex drilling situations, you can trust Parker Wellbore to get the job done. Job Description This position is responsible for organizing and managing the equipment, materials and supplies in the warehouse. Essential Functions: Accurately maintain records on all equipment, materials supplies and spare parts in the warehouse. Systematically label incoming warehouse items and store appropriately in bins, boxes or containers. Work closely with Toolpusher, Mechanic and Electrician to ensure that adequate quantities of spare parts are readily available and that they are ordered, received and issued properly, according to the Company's internal control procedures. As needed, will issue warehouse items and track returned items. Prepare Material Requisitions, obtain appropriate approval and forward requisition to Division Office for final approval and ordering. Prepare Material Receipts and Material Transfers and forward to Division Administrative Manager to ensure all items are properly accounted for. Take physical warehouse inventory annually and send report to Division Administrative Manager for reconciliation against accounting records. As appropriate, train staff in proper warehouse duties and procedures. Abide by all Company policies and procedures. Other duties and special projects as assigned. Ensure that personal behaviors and work practices are in line with Company safety standards. Responsible for safety of self and others in the vicinity to include, but not limited to, employees, vendors and guests. Provide visible leadership engagement, be aware of housekeeping and take additional safety precautions to ensure no one is put at risk. Do not take short cuts or unnecessary risks and actively work with others to ensure they take due care and do not put themselves or others at risk. Ensure all incidents are reported and appropriately investigated in accordance with Company procedure. As needed, seek advice from HSE representative. Qualifications Necessary qualifications, skills and abilities: A High School diploma is required. Should have at least 2 years of specific work experience. Must be a detail oriented, self-starter and able to work with little supervision while maintaining goals/tasks. Should have good PC skills to include all MS Office products. Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers, and vendors. Must possess sound reasoning skills and have the ability to follow directions. Additional qualifications, skills and abilities: Successful completion of onboarding prerequisites: Background screening, including a review of driving records. Possession of a valid driver's license. Full clearance of a medical examination, which includes drug screening, physical assessment, and fitness for duty evaluation. Position competencies Initiating & Driving Change Result Focused Team Work Customer Focus Physical demands and work environment Ability to gather, analyze, and interpret data. Ability to work around moving machinery Ability to perform under stress, under pressure, and/or in emergency situations. Lift, carry, and move objects of up to 50 pounds. Operate machinery and/or power tools. Ability to walk on uneven ground (gravel, rocks, mounds, ice) Wear personal protective equipment, including but not limited to hard hat, steel-toed safety shoes, hearing protection, respirators, safety glasses, goggles and full body harness. Frequently stand, walk, stoop, kneel, carry, push/pull, reach, and use repetitive wrist and hand movements. Ability to ascend and descend ladders, stairs, scaffolding, and/or ramps while carrying tools requiring a reasonable degree of physical stamina and agility and involving moderate to severe physical exertion Operate motor vehicles and/or heavy equipment. Ability to work in adverse weather conditions (Cold or Heat) Ability to multitask, work in a fast-paced environment, meet deadlines, reason logically, and make sound decisions. Ability to comprehend, remember, and follow verbal and written directions and comply with Company policies, procedures and standard. Ability to work in hazardous conditions (dust/gas/fumes/steam/chemicals) Ability to work at heights (scaffolding or ladders) Exposure to vibration (oscillating movements of the extremities or whole body) Ability to work in noisy environments Ability to work in small and/or enclosed spaces Ability to work as a team, communicate and interact with others in a professional manner, and consider alternative and diverse perspectives. Additional Information Parker Wellbore provides equal opportunity for all people and will not discriminate on the basis of race, color, religion, sex, gender, sexual orientation, pregnancy, age, marital status, national origin, citizenship status, disability, genetic information, military service, veteran's status or any other characteristic protected by applicable law. If an applicant has a disability, the applicant may request accommodations when needed to enable that person to perform their essential job functions or to allow that person to participate in employment.
03/26/2024
Full time
Company Description Parker Wellbore helps energy companies accomplish their drilling and production goals efficiently, reliably, and safely. Our global team supports oil and gas operators with innovative land and offshore drilling services, premium rental tools and well services, and advanced operations and management support. Founded in 1934, Parker Wellbore helps customers manage their costs and mitigate their risks, to achieve their operational goals in a safe and efficient manner. With experience in both harsh-environment regions and complex drilling situations, you can trust Parker Wellbore to get the job done. Job Description This position is responsible for organizing and managing the equipment, materials and supplies in the warehouse. Essential Functions: Accurately maintain records on all equipment, materials supplies and spare parts in the warehouse. Systematically label incoming warehouse items and store appropriately in bins, boxes or containers. Work closely with Toolpusher, Mechanic and Electrician to ensure that adequate quantities of spare parts are readily available and that they are ordered, received and issued properly, according to the Company's internal control procedures. As needed, will issue warehouse items and track returned items. Prepare Material Requisitions, obtain appropriate approval and forward requisition to Division Office for final approval and ordering. Prepare Material Receipts and Material Transfers and forward to Division Administrative Manager to ensure all items are properly accounted for. Take physical warehouse inventory annually and send report to Division Administrative Manager for reconciliation against accounting records. As appropriate, train staff in proper warehouse duties and procedures. Abide by all Company policies and procedures. Other duties and special projects as assigned. Ensure that personal behaviors and work practices are in line with Company safety standards. Responsible for safety of self and others in the vicinity to include, but not limited to, employees, vendors and guests. Provide visible leadership engagement, be aware of housekeeping and take additional safety precautions to ensure no one is put at risk. Do not take short cuts or unnecessary risks and actively work with others to ensure they take due care and do not put themselves or others at risk. Ensure all incidents are reported and appropriately investigated in accordance with Company procedure. As needed, seek advice from HSE representative. Qualifications Necessary qualifications, skills and abilities: A High School diploma is required. Should have at least 2 years of specific work experience. Must be a detail oriented, self-starter and able to work with little supervision while maintaining goals/tasks. Should have good PC skills to include all MS Office products. Must have good written and verbal communication skills and be able to effectively communicate with staff, management, customers, and vendors. Must possess sound reasoning skills and have the ability to follow directions. Additional qualifications, skills and abilities: Successful completion of onboarding prerequisites: Background screening, including a review of driving records. Possession of a valid driver's license. Full clearance of a medical examination, which includes drug screening, physical assessment, and fitness for duty evaluation. Position competencies Initiating & Driving Change Result Focused Team Work Customer Focus Physical demands and work environment Ability to gather, analyze, and interpret data. Ability to work around moving machinery Ability to perform under stress, under pressure, and/or in emergency situations. Lift, carry, and move objects of up to 50 pounds. Operate machinery and/or power tools. Ability to walk on uneven ground (gravel, rocks, mounds, ice) Wear personal protective equipment, including but not limited to hard hat, steel-toed safety shoes, hearing protection, respirators, safety glasses, goggles and full body harness. Frequently stand, walk, stoop, kneel, carry, push/pull, reach, and use repetitive wrist and hand movements. Ability to ascend and descend ladders, stairs, scaffolding, and/or ramps while carrying tools requiring a reasonable degree of physical stamina and agility and involving moderate to severe physical exertion Operate motor vehicles and/or heavy equipment. Ability to work in adverse weather conditions (Cold or Heat) Ability to multitask, work in a fast-paced environment, meet deadlines, reason logically, and make sound decisions. Ability to comprehend, remember, and follow verbal and written directions and comply with Company policies, procedures and standard. Ability to work in hazardous conditions (dust/gas/fumes/steam/chemicals) Ability to work at heights (scaffolding or ladders) Exposure to vibration (oscillating movements of the extremities or whole body) Ability to work in noisy environments Ability to work in small and/or enclosed spaces Ability to work as a team, communicate and interact with others in a professional manner, and consider alternative and diverse perspectives. Additional Information Parker Wellbore provides equal opportunity for all people and will not discriminate on the basis of race, color, religion, sex, gender, sexual orientation, pregnancy, age, marital status, national origin, citizenship status, disability, genetic information, military service, veteran's status or any other characteristic protected by applicable law. If an applicant has a disability, the applicant may request accommodations when needed to enable that person to perform their essential job functions or to allow that person to participate in employment.
Position Summary: Administrative support role including the following possible duties: record keeping, receptionist, scheduling and miscellaneous duties at the direction of the Department Manager or Director. Position Qualifications: High school diploma or GED. Certification in Business and Office or similar certification from an accredited Post Secondary Institution OR three (3) years experience in similar position. Computer literate/MS Office. Strong interpersonal skills. Ability to work effectively and cooperatively with personnel. Excellent written/communication skills. Benefits Include : Generous PTO - beginning at 4.5 weeks Ten paid holidays Comprehensive healthcare coverage Life and Disability Insurance Flexible Spending Account Retirement plans Employee Wellness Center c#
03/26/2024
Full time
Position Summary: Administrative support role including the following possible duties: record keeping, receptionist, scheduling and miscellaneous duties at the direction of the Department Manager or Director. Position Qualifications: High school diploma or GED. Certification in Business and Office or similar certification from an accredited Post Secondary Institution OR three (3) years experience in similar position. Computer literate/MS Office. Strong interpersonal skills. Ability to work effectively and cooperatively with personnel. Excellent written/communication skills. Benefits Include : Generous PTO - beginning at 4.5 weeks Ten paid holidays Comprehensive healthcare coverage Life and Disability Insurance Flexible Spending Account Retirement plans Employee Wellness Center c#
On-Board Administrative is hiring a Operations Assistant - 1 For immediate consideration please send your resume to Subject Line: Position Title and State you are Located About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k. Position Details: Position Type: Full-Time/Contract Job Location: Pine Valley, Ca Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance Compensation: $28 hour Primary • Perform timekeeping and administrative duties for management, associate/technical, and represented employees. Reviews timesheets, reports, and work schedules. Ensures timekeeping for represented employees complies with the union collective bargaining agreement. Ensures compliance with related company policies for all personnel. Duties & Responsibilities • (45%) Process management, associate/technical and Union timekeeping and reporting in timekeeping system and SAP. Consults with Labor Relations on CBA interpretation. Consults with My Info Payroll for appropriate timekeeping procedures. • (10 %) Maintain Callout System, e.g. update on-call, all other overtime and pre-arranged overtime lists. Extract data and run reports on attendance as needed in timekeeping system and SAP. • (10 %) Respond to payroll issues, worker's compensation inquiries and employee benefits questions. • (25 %) Coordinate DMV physicals for Class A drivers, calculates / process mileage expenses, maintain personnel files, file timekeeping documentation and purges files according to the Records Retention Guidelines. Track Daily Vehicle Inspection (DVIR) filing, Tailgates, Monthly Tool Checklists and Aerial Lift Inspections. Site and Vehicle Safety Checks including Emergency Action Plan Updates, AED and Fire Extinguisher Checks. • (5%) Participate in storm and emergency drills, respond to emergency calls and provide critical support during storms and emergency operations using SORT, ARCOS, NMS and GIS systems. • (5%) Performs other duties as assigned (no more than 5% of duties). Qualifications: 1 year related office experience desired. Need to be able to work in a fast-paced environment. Experience in a construction crew environment is helpful. • Must have strong and effective interpersonal, organizational and communication skills. • Knowledge of basic Microsoft Office Suite (Word, Excel and PowerPoint). Apply Today! On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner." On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics. 24-00781 INDOJ
03/26/2024
Full time
On-Board Administrative is hiring a Operations Assistant - 1 For immediate consideration please send your resume to Subject Line: Position Title and State you are Located About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k. Position Details: Position Type: Full-Time/Contract Job Location: Pine Valley, Ca Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance Compensation: $28 hour Primary • Perform timekeeping and administrative duties for management, associate/technical, and represented employees. Reviews timesheets, reports, and work schedules. Ensures timekeeping for represented employees complies with the union collective bargaining agreement. Ensures compliance with related company policies for all personnel. Duties & Responsibilities • (45%) Process management, associate/technical and Union timekeeping and reporting in timekeeping system and SAP. Consults with Labor Relations on CBA interpretation. Consults with My Info Payroll for appropriate timekeeping procedures. • (10 %) Maintain Callout System, e.g. update on-call, all other overtime and pre-arranged overtime lists. Extract data and run reports on attendance as needed in timekeeping system and SAP. • (10 %) Respond to payroll issues, worker's compensation inquiries and employee benefits questions. • (25 %) Coordinate DMV physicals for Class A drivers, calculates / process mileage expenses, maintain personnel files, file timekeeping documentation and purges files according to the Records Retention Guidelines. Track Daily Vehicle Inspection (DVIR) filing, Tailgates, Monthly Tool Checklists and Aerial Lift Inspections. Site and Vehicle Safety Checks including Emergency Action Plan Updates, AED and Fire Extinguisher Checks. • (5%) Participate in storm and emergency drills, respond to emergency calls and provide critical support during storms and emergency operations using SORT, ARCOS, NMS and GIS systems. • (5%) Performs other duties as assigned (no more than 5% of duties). Qualifications: 1 year related office experience desired. Need to be able to work in a fast-paced environment. Experience in a construction crew environment is helpful. • Must have strong and effective interpersonal, organizational and communication skills. • Knowledge of basic Microsoft Office Suite (Word, Excel and PowerPoint). Apply Today! On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner." On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics. 24-00781 INDOJ
On-Board Administrative is hiring a Program Assistant - 2 For immediate consideration please send your resume to Subject Line: Position Title and State you are Located About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k. Position Details: Position Type: Full-Time/Contract Job Location: Downey, Ca Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance Compensation: $ 34-36 hour Key Responsibilities: Front Office Support: Act as the first point of contact for all customer inquiries related to energy efficiency, low-income, and other CP&A programs and services. Respond to phone calls, live chats, and emails in a professional and timely manner. Understand the individual needs of customers and provide appropriate solutions. Back Office Support: Conduct routine clerical duties, including data entry, filing, and maintaining accurate records of customer interactions, transactions, comments, and complaints. Ensure all customer service actions align with company and program policies and regulations. Program Administration: Support the implementation and management of energy efficiency, low-income and other programs as required. Coordinate with relevant departments to facilitate the smooth delivery of these programs. Customer Education and Value Addition: Inform customers about the benefits, features, and eligibility requirements of available customer programs and services. Guide and advise customers on how to apply and access these programs. Enhance customer interactions by recommending suitable energy programs and solutions based on individual customer needs. Problem Resolution: Identify and resolve customer concerns promptly and effectively. Escalate more complex issues to the appropriate team or individual for resolution. Qualifications: Associates degree or equivalent required. Previous experience in a customer support role, (preferably) in the energy efficiency and/or low-income program sector. Familiarity with energy efficiency and low-income programs is highly desired. Proficient in using customer service software, databases, and tools. Excellent communication and interpersonal skills. Ability to handle stressful situations and remain calm and composed. Strong organizational skills and attention to detail. Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook). Apply Today! On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner." On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics. 24-00806 INDOJ
03/26/2024
Full time
On-Board Administrative is hiring a Program Assistant - 2 For immediate consideration please send your resume to Subject Line: Position Title and State you are Located About Us: On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k. Position Details: Position Type: Full-Time/Contract Job Location: Downey, Ca Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance Compensation: $ 34-36 hour Key Responsibilities: Front Office Support: Act as the first point of contact for all customer inquiries related to energy efficiency, low-income, and other CP&A programs and services. Respond to phone calls, live chats, and emails in a professional and timely manner. Understand the individual needs of customers and provide appropriate solutions. Back Office Support: Conduct routine clerical duties, including data entry, filing, and maintaining accurate records of customer interactions, transactions, comments, and complaints. Ensure all customer service actions align with company and program policies and regulations. Program Administration: Support the implementation and management of energy efficiency, low-income and other programs as required. Coordinate with relevant departments to facilitate the smooth delivery of these programs. Customer Education and Value Addition: Inform customers about the benefits, features, and eligibility requirements of available customer programs and services. Guide and advise customers on how to apply and access these programs. Enhance customer interactions by recommending suitable energy programs and solutions based on individual customer needs. Problem Resolution: Identify and resolve customer concerns promptly and effectively. Escalate more complex issues to the appropriate team or individual for resolution. Qualifications: Associates degree or equivalent required. Previous experience in a customer support role, (preferably) in the energy efficiency and/or low-income program sector. Familiarity with energy efficiency and low-income programs is highly desired. Proficient in using customer service software, databases, and tools. Excellent communication and interpersonal skills. Ability to handle stressful situations and remain calm and composed. Strong organizational skills and attention to detail. Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook). Apply Today! On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner." On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics. 24-00806 INDOJ
Position Summary: Administrative support role including the following possible duties: working in the Emergency Room Department under Trauma Registry. This position entails maintaining the Level IV Trauma Destination requiring computer charting and data entry. The main scope of the position is to process and enter ISS scores pertaining to trauma-related cases into the registry data bank with their advancements in an immediate, timely fashion. Urgent and accurate data entry, chart reviews, meeting minutes and community education submissions to Trauma Committee for review & auditing. Position Qualifications: High school diploma or GED. Certification in Business and Office or similar certification from an accredited Post Secondary Institution OR three (3) years experience in similar position. Computer literate/MS Office. Strong interpersonal skills. Ability to work effectively and cooperatively with personnel. Excellent written/communication skills. Ability to take meeting minutes Benefits Include: Generous PTO - beginning at 4.5 weeks Eleven paid holidays Comprehensive healthcare coverage Life and Disability Insurance Flexible Spending Account Retirement plans Employee Wellness Center C#
03/25/2024
Full time
Position Summary: Administrative support role including the following possible duties: working in the Emergency Room Department under Trauma Registry. This position entails maintaining the Level IV Trauma Destination requiring computer charting and data entry. The main scope of the position is to process and enter ISS scores pertaining to trauma-related cases into the registry data bank with their advancements in an immediate, timely fashion. Urgent and accurate data entry, chart reviews, meeting minutes and community education submissions to Trauma Committee for review & auditing. Position Qualifications: High school diploma or GED. Certification in Business and Office or similar certification from an accredited Post Secondary Institution OR three (3) years experience in similar position. Computer literate/MS Office. Strong interpersonal skills. Ability to work effectively and cooperatively with personnel. Excellent written/communication skills. Ability to take meeting minutes Benefits Include: Generous PTO - beginning at 4.5 weeks Eleven paid holidays Comprehensive healthcare coverage Life and Disability Insurance Flexible Spending Account Retirement plans Employee Wellness Center C#