Executive Assistant

  • Sanofi
  • Cambridge, Massachusetts
  • 08/05/2022
Full time

Job Description

The Executive Assistant will work in a global team and, along with the Chief of Staff and other Executive Assistants in France, and be responsible for providing support to the Global Head of R&D and team. Working closely with the global executive leadership administrative team, the Executive Assistant will ensure efficient organization of events, travel, expenses, and access to equipment and documentation.

JOB SUMMARY:

This position provides administrative and technical support to the Executive Office and senior leadership team. This role requires a high level of administrative skill and technical competence as the organization is complex, global and has many internal and external senior partners. Strong oral and written communication skills, flexibility and the ability to manage multiple tasks of equal/varying priorities is essential. Responsibilities will include but not be limited to booking and managing national and international travel, expense reporting, organizing meetings, conferences, and social events..

DUTIES AND RESPONSIBILITIES:

  • Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment.

  • Pro-actively manages domestic and global meeting logistics, ensuring all documentation is ready in advance of meetings

  • Arranges domestic and international travel with both internal and external parties, anticipating all airline delays and transfers between meetings and activities of the EVP

  • Ensures efficient processing of expenses.

  • Prioritizes and executes tasks with minimal direction or supervision. Maintains a high level of confidentiality at all times.

  • Provides a positive presence, answers email and telephone calls in an efficient, timely and thoughtful manner. Contacts involve planning and preparation of the communications, require skill, tact, and persuasion to accomplish the objectives of the communication.

  • Interfaces with staff and senior level executives, external partners and consultants. Ensures smooth and efficient flow of day-to-day operations.

  • Takes initiative and independently manages special/administrative projects in dynamic fast paced environment.

  • Manages equipment orders and follow up of budget.

  • Supports recruitment activities and departures and maintain up to date mailing list.

  • Responds to various inquiries for information according to general guidelines.

  • Strong written and oral communications necessary.

  • Manages communications as requested, including telephone calls, meeting planning, email messages.

  • Arranges visitors venue.

  • Schedules meetings/reserve conference room (including TEAMS/ZOOM etc)


BASIC QUALIFICATIONS:

  • High School Diploma or GED and 5+ year's administrative experience

  • Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)


PREFERRED QUALIFICATIONS:

  • Bachelor s Degree strongly preferred or Secretarial Certificate

  • Experience with SharePoint content administration

  • Experience supporting senior-level business leaders in a pharma or biotech environment

  • Familiarity with pharma industry and R&D organization in particular

  • Excellent verbal and written communication skills.

  • High ethical standards, maintenance of confidentiality

  • Flexibility with time, working across multiple time zones

  • Ability to speak French


ATTRIBUTES

  • Keen sense of judgment

  • Ability to prioritize effectively

  • Proactively communicates timetables for completion of tasks

  • Attention to detail

  • Ability to navigate organization with minimal direction, in support of completing tasks

  • Ability to multi-task, exercise judgment, make decisions, and take action to complete assignments in a fast-paced, changing work environment

  • Flexibility to accommodate constantly changing environment

  • Organized and committed, with consistent follow through

  • Strong initiative, tact, communication and interpersonal skills a must.

At Sanofi R&D North America, we deliver meaningful solutions for patients. We transform science into breakthrough, best-in-class and first-in-class medicines and vaccines. We believe in creating a diverse and inclusive workforce - and workplace - which brings together the collective brainpower of over 2,000 colleagues and provides you with an exciting place to grow and develop. We set the bar high, and we deliver. Join us and together we will build on our trusted legacy of breakthroughs for society.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

As a healthcare company and a vaccine manufacturer, Sanofi has an important responsibility to protect individual and public health. All US based roles require individuals to be fully vaccinated against COVID-19 as part of your job responsibilities.

According to the CDC, an individual is considered to be "fully vaccinated" fourteen (14) days after receiving (a) the second dose of the Moderna or Pfizer vaccine, or (b) the single dose of the J&J vaccine. Fully vaccinated, for new Sanofi employees, is to be fully vaccinated 14 DAYS PRIOR TO START DATE.


At Sanofi diversity and inclusion is foundational to how we operate and embedded in our Core Values. We recognize to truly tap into the richness diversity brings we must lead with inclusion and have a workplace where those differences can thrive and be leveraged to empower the lives of our colleagues, patients and customers. We respect and celebrate the diversity of our people, their backgrounds and experiences and provide equal opportunity for all.