GENERAL STATEMENT OF DUTIESPerforms a variety of responsible clerical accounting and semi-technical accounting duties required to maintain the school activity funds, athletic funds and other financial transactions of the school; maintaining relatively complex accounting and financial records and/or oversees and advises school-based administrators on various procedural practices, account status, reporting practices and deadlines
. SUPERVISIONWork is performed under general supervision of a principal or administrative designee.
DISTINGUISHING CHARACTERISTICSPositions assigned to this classification serve in a middle or high school. While school finance officer may perform some of the same kind of duties as are performed by School Secretary positions, the primary responsibility of this position is financial and account clerical, not school secretarial.
GUIDELINESHopewell City Public Schools policies, procedures, school procedures-manuals, principal's instructions; departmental procedures (e.g., finance, personnel etc.), state regulations, standardized bookkeeping practices and procedures.
CONTACTSSchool administration, faculty, other support personnel, students, parents and public; certain central office staff (finance, personnel, maintenance etc.), banks, certain vendors.
ESSENTIAL FUNCTIONS OF THE CLASS (May not include all duties performed; not all incumbents perform all essential functions delineated.)Maintains complete records of financial transactions on School Activity, Athletic and other financial account including the receiving of all monies and the disbursement of all funds for the accounts payable and accounts receivable for the school.
Receives all money from the fund-raisers, school fees, field trip fees and athletic events; computes daily financial transactions, such as charges, receipts, transfers and disbursements into the program for accounting.
Reconciles the financial statements, to include balancing and summarizing for each individual account on a monthly basis.
Maintains records to follow policy regulation law or good practice.
Completes and maintains purchase orders for items to be ordered; verifies policy and procedures are being followed when ordering such items; prepares vendor report each year.
Ensures bidding documentation is complete and regulations have been followed for ordering.
Prepares for end of year audit, this is to include all reports, all receipt books and all transactions needed by the auditors.
May serve as back up person on maintaining payroll absences, time-sheets, posting payroll for faculty and staff.
Performs general school secretarial tasks acting as receptionist, responding to phone or in person inquiries, typing, filing, copying
Performs related clerical work, including assisting principal, as required, or assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES Good knowledge of general bookkeeping practices, business English, and modern office practices.
Some knowledge of school accounting procedures.
Skill in the operation of a microcomputer, computer keyboard and peripheral equipment.
Ability to make decisions in accordance with school policies and procedures; to maintain clerical accounting records and to prepare reports.
Ability to understand and follow oral and written computer utilization, database oriented instructions and procedures.
Ability to work harmoniously with students, the administrative and instructional staff.
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTSGraduation from high school, supplemented by coursework in bookkeeping or accounting, plus considerable bookkeeping or clerical/accounting experience, some of which, preferably, has been in a school setting; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability.
LICENSE/CERTIFICATION None
PHYSICAL ATTRIBUTESMost tasks are performed in a sedentary work environment, attributes include those required in normal, everyday activities including sitting, walking, standing, bending, reaching, or carrying light items.
Ability to operate computer keyboard/type for long periods may be required.
HAZARDS/UNUSUAL DEMANDSWork is performed in a school office and is subject to frequent interruptions
Length of Contract - 260 days - Position Type:Full-time
- Positions Available:1
Job Categories :Support Staff > Accounting/Bookkeeping
Support Staff > Secretary
Job Requirements
Contact Information
- Missy Shores
- 103 N 12th Ave
- Hopewell,Virginia 23860