Assistant Property Manager

  • University Enterprises, Inc.
  • Sacramento, California
  • 09/15/2021
Full time

Job Description

University Enterprises, Inc. (UEI) at Sac State is seeking an Assistant Property Manager I for our Property Services division. Property Services is the building and facility arm of University Enterprises, Inc. providing construction, building operations, and maintenance services with a small, well trained, and effective team, Property Services operates and maintains 520,000 square feet of UEI-owned facilities and 190,000 square feet of leased facilities on the Sacramento State campus and in adjacent neighborhoods. These properties include traditional retail, campus food operations, office space, warehousing, classrooms, student housing, and a historic period home.

UEI offers an excellent benefits package which includes:

  • Participation in CalPERS Retirement Program
  • Paid Vacation Time - starting at 6.66 hours accrued/month
  • Paid Sick Time - 8 hours accrued/month
  • Paid Holidays - 13 paid holidays per year including paid time off the week between Christmas Day and New Year's Day as the CSUS campus is closed and one personal day.
  • Excellent medical benefits - 100% employer paid medical & dental for employee-only coverage and low cost for family coverage

Apply online at by 9/10/2021.

Pay Rate: $3,884 - $5,826 per month

Position Overview:

The Assistant Property Manager assists with management of University Enterprises, Inc. (UEI) properties, provides direct assistance to Assistant Property Manager II, Property Services Assistant Director, and Director in all areas including but not limited to construction and design, lease/contract management, accounting/business services, and marketing/leasing. The APM also and supervises matters related to tenant relations and the use, maintenance, and operations of assigned facilities and/or properties. Coordinates within the department and with other UEI departments for property or facility related issues, prepares and implements budget and projections, solicits, and then manages service contracts.

The position reports directly to and receives general direction from the Assistant Director, Property Services. Works with University Enterprises departmental staff, University staff, service/maintenance, and facility vendors. Provides work direction to student assistants, temporary staff, and third-party vendors, as needed.

Duties & Responsibilities:

Assists with organizing, managing, and directing the maintenance, upkeep, and repair of UEI buildings, facilities, HVAC equipment, and associated equipment; plans, schedules, and coordinates daily projects and work order requests; and ensures that all maintenance and repair work performed for UEI is in compliance with the applicable codes, regulations, and standards. Prepares written reports, summaries, updates, and schedules for supervisor and directors' committees.

Coordinates with Property Services staff and vendors to modify service schedules, convey and exchange information, determine special needs and work in progress, and address requests, complaints, and problems. Meets with management and other UEI and University staff to plan building projects and maintenance, as assigned. Assists with the development of short and long-range plans.

Assists with the preparation of annual operating budget(s) for the building maintenance and related operations of assigned projects, properties, and/or facilities. Projects, monitors, and tracks expenditures of assigned projects, properties, and/or facilities. Assists the Property Manager II, Assistant Director, and/or the Director, Property Services with the department budget, as needed. Manages lease administration and rent collection. Provides document management support for construction projects as assigned.

Assists as facilities/property manager for properties both on and off campus as assigned. Investigates, interviews, assesses, and recommends contracts for custodial and landscaping service/vendor services, supervises building work to be done; and follows up to resolve problems and discrepancies or differences with tenants and/or contractors.

Regularly inspects assigned facilities to identify maintenance and repair needs, which includes satellite facilities. As assigned, coordinates and oversees the work of vendors/contractors. Represents Property Services in contacts with the campus community, tenants, and contractors involved with building maintenance and repair projects.

Conducts regularly scheduled meetings to ensure a complete and effective communication between work groups and management. Implements and follows all University Enterprises personnel policies and procedures.

Provides public and tenant relations and first contact with tenants and neighbors of assigned facilities.

Manages and gives approvals for accurate payment of vendor invoices. Manages the preparation of and gives approvals on accurate tenant billings.

Uses a computer and appropriate calendaring software for work scheduling, building monitoring, and budget tracking.

Supervises and/or coordinates special events requiring custodial, Information Technology (IT), or set-up services at UEI properties and/or facilities.

Generally, works a routine schedule but may be requested to work after hours, weekends, and/or holidays, in order to respond to maintenance or emergency issues to ensure the safety and maintenance of UEI buildings and/or facilities.

Performs other job-related duties as assigned.

Minimum Qualifications:

Bachelor's Degree in real estate, business, construction management, communications, public relations, marketing, or related field or equivalent combination of education and/or work experience.

Demonstrated experience in working with building maintenance and building system service vendors (preferably in the Sacramento area).

Demonstrated exceptional skills in detailed organizational planning and building maintenance projects related to daily building operations.

Demonstrated understanding of routine maintenance and repair processes Demonstrated ability to plan, organize, and manage Property Services functions and projects.

Demonstrated experience selecting, supervising, training, evaluating, and coordinating staff/vendors.

Demonstrated experience using computer applications including email, word processing, spreadsheets, and databases such as the programs in the Microsoft Office Suite.

Excellent interpersonal relationship skills with an ability to resolve issues and problems in an effective and professional manner.

Demonstrated ability to work independently, with many projects at the same time, meeting deadlines and budget restrictions.

Demonstrated experience in leadership and team building and the ability to direct service providers and maintenance personnel to attain effective results.

Demonstrated experience planning, monitoring, and managing budgets.

Demonstrated ability to communicate and write clearly. Exceptional writing, editing, and proofreading skills required.

Must be legally eligible to drive in California, complete and pass an online training course, maintain a good driving record, and be acceptable for vehicle insurance coverage under the University Enterprises insurance plan. Must continue to meet the established driving standards, driving record will be monitored with the California Department of Motor Vehicles to ensure compliance.

Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications:

Demonstrated skill in reading and interpreting plans, drawings, schematics, and specifications.

Demonstrated knowledge of the principles of planning; development; and the estimation of time, materials, and staff needs for budgeting and project management of capital and construction projects.

Knowledge of employee work condition ordinances related to building services.

Demonstrated knowledge or work experience in, scheduling and supervising minor construction projects and completion of maintenance work.

Demonstrated knowledge of work safety practices and codes related to building maintenance, construction, and repair work; and proper handling and storage of hazardous materials.

Demonstrated knowledge of computer systems and software applications related to planning, developing, scheduling, and performing building maintenance, construction, and repair projects, including computerized building equipment control systems.

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