Senior Administrative Coordinator

  • Regeneron Pharmaceuticals, Inc.
  • Tarrytown, New York
  • 09/11/2021
Full time

Job Description

Medical Affairs at Regeneron stands as the bridge between Research & Development and the Commercial organization. We consist of a team of medical professionals that support the understanding of company products in accordance with ethical, regulatory, and legal standards. Medical Affairs is organized in an optimally aligned matrix structure to offer pipeline and in-line product expertise, education, and scientific guidance to internal & external stakeholders

The Administrative Coordinator will provide organizational support to various levels of senior leadership and accompanying staff and serve as a subject matter expert for appropriate inquiries. The role requires basic knowledge of administrative best practices and procedures. General responsibilities may include calendar management, managing events and logistics, travel and expense reconciliation, technical support and facilitation, or other specialized tasks as required. Does this sound like you? Apply now to take your first steps toward living the Regeneron Way! We have an inclusive and diverse culture that provides amazing benefits including health and wellness programs, fitness centers and stock for employees at all levels!

This role may be of interest if:

  • Collaborative with proficient written and oral communication skills; effective customer service; ability to interact with all levels of employees and maintain confidentiality. Ability to prioritize and multitask is required while maintaining a high level of accuracy and attention to detail.

  • Serves as a primary point of contact and liaison for internal and external coordination of requests.

  • Resolves administrative problems by analyzing information; identifying and communicating solutions.

  • Creates and revises systems and procedures by analyzing operating practices, evaluating personnel and implementing changes.

  • Maintains rapport with customers, managers, and employees by providing exemplary support and driving leadership priorities.

  • Guides employee actions by researching, developing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.

  • Accomplishes department and organization mission by completing related results as needed.

  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

  • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.

  • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.

  • Responsible for managing optimization of meeting schedules for leaders as well as managing basic scheduling conflicts.

  • Responsible for submitting Purchase Order requisitions and collaborating with Strategic Sourcing and Procurement to manage tracking of reqs.

  • Coordinates basic administrative workflows within the department and may help streamline processes.

  • Acts as the point person responsible for coordinating logistics of internal/external meetings. and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit.

  • May be responsible for coordination of completed agendas and may be responsible for coordinating final slides and distribution. Makes catering recommendations for meetings and events scheduled over meal periods. Where applicable, assists employees and guests with travel and expense reports.

  • Assists in the coordination, supervision, and completion of special projects as appropriate.

We encourage you to apply if:

  • • Associates or BA preferred
  • • 1 -2 years related experience and/or training.
  • • Experience supporting Medical and/or clinical development areas preferred.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application process. Please contact us to discuss any accommodations you think you may need.