Hellmann Worldwide Logistics
Long Beach, California
For more than 150 years, Hellmann Worldwide Logistics has been making strides in the freight forwarding industry because of our exceptional employees in the global Hellmann Family. Our unmatched passion for the employee experience and energy to service our customers makes our resilience possible. Our Hellmann Promise is to collectively shape our culture through our mission, values, and leadership principles. If this resonates with your career aspirations, come and help us shape our sustainable impact, job details below! The Seafreight Export Coordinator coordinates product shipments ensuring that service commitments are achieved and maintained in accordance with client requirements and company objectives. This employee serves as a liaison with customers, vendors, and government agencies for all seafreight export activities. ESSENTIAL DUTIES AND RESPONSIBILITIES : • Responsible for all shipment-level communication between Hellmann and all customers, carriers, and vendors (i.e. delays, billing, new shipment requests, shipping instructions, etc.) • Processes shipments in compliance with company standard operating procedures, while complying with customer and regulatory requirements • Performs credit check prior to arranging transportation • Places and processes customer booking requests in accordance with customer service level agreements and established routing guides to maximize profitability • Proactively schedules bookings for recurring customers to ensure adequate truck and vessel capacity • Dispatches all Hellmann arranged pickups or communicates necessary information to shipper / carrier for all non-Hellmann arranged pickups • Submits insurance purchase requests, upon request • Secures all required commercial and regulatory documentation and validates that all documents are valid • Ensures all related addresses / contacts are entered and checked for DPS (Denied Party Screening) • Sends the shipping instructions to the carrier prior to cut-off • Verifies and confirms any additional charges incurred (i.e. driver waiting time, demurrage, detention etc) • Enters and updates all required milestone tracking events within area of responsibility • Creates the Master Agent Settlement / Profit Share Invoice • Archives any additional documentation not already scanned and audits the file for accuracy and completeness • Promptly communicates all additional charges incurred to the customer to prevent disputed invoices. • Ensures shipments are transferred to destination office timely and handles communication with destination • Escalates all recurring carrier/vendor service issues to supervisor • Consults with supervisor prior to agreeing to non-standard services and/or pricing • Ensures that customer standard operating procedures (CSOPs) are developed and maintained in conjunction with Account Management and Sales • Identifies noticed client trends (volume drop or increase) and escalates as necessary • Maintains service relations with customers, carriers, and vendors • Monitors customer profitability and escalates pro-actively to product and sales management to ensure that quoted services and pricing are adjusted to achieve profitability • Performs other duties as assigned SUPERVISORY RESPONSIBILITIES This position does not supervise any direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE • Associate's Degree (A.A.) from a two-year college or equivalent combination of education and work experience will be considered in lieu of educational requirement • High School Diploma or GED • One to three years of previous experience in freight forwarding industry preferred • Completion of any industry related course is an asset KNOWLEDGE, SKILLS, & ATTRIBUTES • Organizational skills • Time management and prioritization • Customer-focused • Adaptable / flexible to high-pressured environment • Interpersonal skills • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Email, and Internet • Proficient in world geography, shipping documentation, and Incoterms preferred • Proficient written and verbal skills communication skills in English • Ability to calculate figures and amounts such as freight rates, discounts, and other percentages PHYSICAL DEMANDS While performing the duties of this job, the employee is: • Frequently required to stand, and walk • Regularly required to sit for extended periods • Regularly uses arms to reach, hands and fingers for computer and phone use • Speaking clearly and listening for heavy phone contact • Requires close-up and computer screen distance vision ability Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ENVIRONMENT The work environment characteristics are similar to those of an office setting with various office equipment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
03/28/2024
Full time
For more than 150 years, Hellmann Worldwide Logistics has been making strides in the freight forwarding industry because of our exceptional employees in the global Hellmann Family. Our unmatched passion for the employee experience and energy to service our customers makes our resilience possible. Our Hellmann Promise is to collectively shape our culture through our mission, values, and leadership principles. If this resonates with your career aspirations, come and help us shape our sustainable impact, job details below! The Seafreight Export Coordinator coordinates product shipments ensuring that service commitments are achieved and maintained in accordance with client requirements and company objectives. This employee serves as a liaison with customers, vendors, and government agencies for all seafreight export activities. ESSENTIAL DUTIES AND RESPONSIBILITIES : • Responsible for all shipment-level communication between Hellmann and all customers, carriers, and vendors (i.e. delays, billing, new shipment requests, shipping instructions, etc.) • Processes shipments in compliance with company standard operating procedures, while complying with customer and regulatory requirements • Performs credit check prior to arranging transportation • Places and processes customer booking requests in accordance with customer service level agreements and established routing guides to maximize profitability • Proactively schedules bookings for recurring customers to ensure adequate truck and vessel capacity • Dispatches all Hellmann arranged pickups or communicates necessary information to shipper / carrier for all non-Hellmann arranged pickups • Submits insurance purchase requests, upon request • Secures all required commercial and regulatory documentation and validates that all documents are valid • Ensures all related addresses / contacts are entered and checked for DPS (Denied Party Screening) • Sends the shipping instructions to the carrier prior to cut-off • Verifies and confirms any additional charges incurred (i.e. driver waiting time, demurrage, detention etc) • Enters and updates all required milestone tracking events within area of responsibility • Creates the Master Agent Settlement / Profit Share Invoice • Archives any additional documentation not already scanned and audits the file for accuracy and completeness • Promptly communicates all additional charges incurred to the customer to prevent disputed invoices. • Ensures shipments are transferred to destination office timely and handles communication with destination • Escalates all recurring carrier/vendor service issues to supervisor • Consults with supervisor prior to agreeing to non-standard services and/or pricing • Ensures that customer standard operating procedures (CSOPs) are developed and maintained in conjunction with Account Management and Sales • Identifies noticed client trends (volume drop or increase) and escalates as necessary • Maintains service relations with customers, carriers, and vendors • Monitors customer profitability and escalates pro-actively to product and sales management to ensure that quoted services and pricing are adjusted to achieve profitability • Performs other duties as assigned SUPERVISORY RESPONSIBILITIES This position does not supervise any direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE • Associate's Degree (A.A.) from a two-year college or equivalent combination of education and work experience will be considered in lieu of educational requirement • High School Diploma or GED • One to three years of previous experience in freight forwarding industry preferred • Completion of any industry related course is an asset KNOWLEDGE, SKILLS, & ATTRIBUTES • Organizational skills • Time management and prioritization • Customer-focused • Adaptable / flexible to high-pressured environment • Interpersonal skills • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Email, and Internet • Proficient in world geography, shipping documentation, and Incoterms preferred • Proficient written and verbal skills communication skills in English • Ability to calculate figures and amounts such as freight rates, discounts, and other percentages PHYSICAL DEMANDS While performing the duties of this job, the employee is: • Frequently required to stand, and walk • Regularly required to sit for extended periods • Regularly uses arms to reach, hands and fingers for computer and phone use • Speaking clearly and listening for heavy phone contact • Requires close-up and computer screen distance vision ability Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ENVIRONMENT The work environment characteristics are similar to those of an office setting with various office equipment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
PURPOSE OF THIS POSITION Under the general supervision of the Director for the Department, the incumbent is responsible for the deployment, development, reporting capabilities, maintenance and data integrity of the Department of Pharmacy information systems. Coordinates problem resolution and translates issues, as appropriate, into recommendations for future software versions or modifications to daily operations. The Systems Coordinator will serve as a liaison between pharmacy, clinical services, IT staff, software and equipment vendors, and hospital administration. JOB DUTIES/RESPONSIBILITIES Duty 1: Manages pharmacy software/hardware to ensure optimal performance. Duty 2: Initiates, coordinates, implements pharmacy systems related projects and evaluates outcomes according to regulatory rules/agencies. Duty 3: Analyzes pharmacy practices and uses industry standards to enhance service levels, work flow, costs and continual improvement in the department through deployment of appropriate technology. Duty 4: Develops, analyzes and reviews the implementation of new software upgrades that effect work practices. Develops and facilitates training for pharmacy department associates in order to maximize utilization of technology in the department. Duty 5: Monitors quality controls and implements changes as needed to ensure optimal quality and patient safety. Duty 6: Develops, oversees, and reviews Pharmacy computer systems policies and procedures to ensure compliance with all applicable regulatory agencies. Duty 7: Coordinates with other departments and offices to enhance the pharmacy productivity, patient safety, customer satisfaction, and referral patterns. Duty 8: Initiates fact finding to develop and/or modify data processing systems. Tests and debugs simple programs. Maintains and documents programs. Assists higher level programmer/analysts with design work. Follows established methods and procedures. Responds to disruptions of production systems in a timely and appropriate manner. Helps provide solutions in making technology meet the needs of the users. Duty 9: Provides leadership and mentoring of staff through education to new software programs to ensure continuity of care. REQUIRED QUALIFICATIONS BA/BS in business administration, information technology, healthcare, or related field Good presentation skills and the ability to teach others Excellent oral and written communication skills and attention to detail required. Ability to be on-call and flexible with work schedule This position requires independent thinking and strong analytical skills Positive service-oriented interpersonal and communication skills required. PREFERRED QUALIFICATIONS Certification by the National Pharmacy Technician Certification Board (CPhT) Experience in Healthcare logistics or a strong working knowledge of Health Systems Yellow belt (or higher) in LEAN/Six Sigma PHYSICAL DEMANDS This position requires a full range of body motion with intermittent bending, squatting, kneeling, and twisting. The associate must be able to sit for three hours, walk for one hour and stand for two hours per day. The associate must be able to lift 20 pounds. The individual must have excellent eye/hand coordination to operate the machines. This position requires corrected vision and hearing in the normal range. Also requires exposure to chemotherapy and heat, cold, bodily injury and other toxic substances.
03/28/2024
Full time
PURPOSE OF THIS POSITION Under the general supervision of the Director for the Department, the incumbent is responsible for the deployment, development, reporting capabilities, maintenance and data integrity of the Department of Pharmacy information systems. Coordinates problem resolution and translates issues, as appropriate, into recommendations for future software versions or modifications to daily operations. The Systems Coordinator will serve as a liaison between pharmacy, clinical services, IT staff, software and equipment vendors, and hospital administration. JOB DUTIES/RESPONSIBILITIES Duty 1: Manages pharmacy software/hardware to ensure optimal performance. Duty 2: Initiates, coordinates, implements pharmacy systems related projects and evaluates outcomes according to regulatory rules/agencies. Duty 3: Analyzes pharmacy practices and uses industry standards to enhance service levels, work flow, costs and continual improvement in the department through deployment of appropriate technology. Duty 4: Develops, analyzes and reviews the implementation of new software upgrades that effect work practices. Develops and facilitates training for pharmacy department associates in order to maximize utilization of technology in the department. Duty 5: Monitors quality controls and implements changes as needed to ensure optimal quality and patient safety. Duty 6: Develops, oversees, and reviews Pharmacy computer systems policies and procedures to ensure compliance with all applicable regulatory agencies. Duty 7: Coordinates with other departments and offices to enhance the pharmacy productivity, patient safety, customer satisfaction, and referral patterns. Duty 8: Initiates fact finding to develop and/or modify data processing systems. Tests and debugs simple programs. Maintains and documents programs. Assists higher level programmer/analysts with design work. Follows established methods and procedures. Responds to disruptions of production systems in a timely and appropriate manner. Helps provide solutions in making technology meet the needs of the users. Duty 9: Provides leadership and mentoring of staff through education to new software programs to ensure continuity of care. REQUIRED QUALIFICATIONS BA/BS in business administration, information technology, healthcare, or related field Good presentation skills and the ability to teach others Excellent oral and written communication skills and attention to detail required. Ability to be on-call and flexible with work schedule This position requires independent thinking and strong analytical skills Positive service-oriented interpersonal and communication skills required. PREFERRED QUALIFICATIONS Certification by the National Pharmacy Technician Certification Board (CPhT) Experience in Healthcare logistics or a strong working knowledge of Health Systems Yellow belt (or higher) in LEAN/Six Sigma PHYSICAL DEMANDS This position requires a full range of body motion with intermittent bending, squatting, kneeling, and twisting. The associate must be able to sit for three hours, walk for one hour and stand for two hours per day. The associate must be able to lift 20 pounds. The individual must have excellent eye/hand coordination to operate the machines. This position requires corrected vision and hearing in the normal range. Also requires exposure to chemotherapy and heat, cold, bodily injury and other toxic substances.
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/28/2024
Full time
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/27/2024
Full time
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
is seeking to hire a Department Coordinator for our client in Skaneateles Falls, NY! Benefits Available! Weekly Pay! $28.18/Hour JOB DESCRIPTION Marketing Department Coordinator Provide a mix of general office and administrative support to the marketing department. Must be highly self-motivated and capable of managing and prioritizing multiple projects in a fast-paced environment. Must be efficient and capable of working on own initiative in carrying out day-to-day tasks with limited need for supervision. Track and stay on top of deadlines, learn new processes easily, and have excellent communication skills, both oral and written. Able to work independently, exercise good judgment, and take appropriate actions. Under minimal supervision, responsible for: Managing the payment process for all marketing expenses and communicating payment statuses proactively to multiple stakeholders. Submitting purchase order requests and invoice submission to meet deadlines. Gathering information for and preparing month-end marketing spending accrual reports, striving for error-free work. Completing all tasks to ensure we are registered for and prepared to attend 20 trade shows a year. Must follow internal and trade show guidelines, protocols, and work instructions so 100% compliant with trade show process. Acquire internal approval and secure booth space in a timely manner. Complete all pertinent documents in multiple online systems, scouring archived materials and trade show websites to find and add needed information, following up to get approvals quickly, and engaging with booth captains to ensure logistics are in place. Ordering office supplies. Other duties as assigned. Must have a strong knowledge of MS Office suite and be able to learn software programs quickly. Knowledge of payment process including shopping cart and purchase order creation, and invoicing a plus. Must be detail oriented, especially with financial documentation. Must have strong organizational skills and proven track record of prioritizing work and keeping various types of assignments going at once. The ability to complete tasks by following general guidelines and policies is essential. Must be confident and proactive in kindly reminding co-workers of different levels to complete their deliverables for your projects. Sensitivity to confidential information is required. Experience showing tenacity to meet deadlines is a plus. High school diploma or equivalent required. Some college coursework preferred. Min. of 2+ years of experience.
03/27/2024
Contractor
is seeking to hire a Department Coordinator for our client in Skaneateles Falls, NY! Benefits Available! Weekly Pay! $28.18/Hour JOB DESCRIPTION Marketing Department Coordinator Provide a mix of general office and administrative support to the marketing department. Must be highly self-motivated and capable of managing and prioritizing multiple projects in a fast-paced environment. Must be efficient and capable of working on own initiative in carrying out day-to-day tasks with limited need for supervision. Track and stay on top of deadlines, learn new processes easily, and have excellent communication skills, both oral and written. Able to work independently, exercise good judgment, and take appropriate actions. Under minimal supervision, responsible for: Managing the payment process for all marketing expenses and communicating payment statuses proactively to multiple stakeholders. Submitting purchase order requests and invoice submission to meet deadlines. Gathering information for and preparing month-end marketing spending accrual reports, striving for error-free work. Completing all tasks to ensure we are registered for and prepared to attend 20 trade shows a year. Must follow internal and trade show guidelines, protocols, and work instructions so 100% compliant with trade show process. Acquire internal approval and secure booth space in a timely manner. Complete all pertinent documents in multiple online systems, scouring archived materials and trade show websites to find and add needed information, following up to get approvals quickly, and engaging with booth captains to ensure logistics are in place. Ordering office supplies. Other duties as assigned. Must have a strong knowledge of MS Office suite and be able to learn software programs quickly. Knowledge of payment process including shopping cart and purchase order creation, and invoicing a plus. Must be detail oriented, especially with financial documentation. Must have strong organizational skills and proven track record of prioritizing work and keeping various types of assignments going at once. The ability to complete tasks by following general guidelines and policies is essential. Must be confident and proactive in kindly reminding co-workers of different levels to complete their deliverables for your projects. Sensitivity to confidential information is required. Experience showing tenacity to meet deadlines is a plus. High school diploma or equivalent required. Some college coursework preferred. Min. of 2+ years of experience.
Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, recently ranked 10th of the 150 Top North American Suppliers in "Automotive News." A growing and vital company, Flex-N-Gate provides a great opportunity for hard-working and skilled individuals. Scope of the Position The Materials Coordinator will manage production suppliers. Plan all incoming Raw materials, purchased components, packaging, sub-suppliers and outside services to support manufacturing and shipping requirements and oversee Receivers in accordance with stated policies, procedures and departmental goals. Directly or through manager, ensures achievement of company goals and objectives. This position participates fully in department initiatives. This position will work closely with the Materials Manager. Responsibilities Coordinate all incoming logistics planning with suppliers, as applicable Inventory expert, working with ERP systems to troubleshoot inventory discrepancies and monitor inventory accuracy. Issue firm and forecast releases to vendors on an ongoing basis for all production related items Coordinate receiving schedules to ensure a smooth flow of incoming products Maintain minimum inventory levels and monitor for accuracy regularly with cycle counts Work as a team with Manufacturing to designate storage locations for all purchased components, raw materials, and packaging. Maintain Maps and charts for plant level reference Verify receipt data entry from Receivers and monitor FIFO of raw materials throughout the plant May assist in training of Receivers on receiving into CMS and other databases, as required Working with Database-Purchasing and Inventory. Troubleshooting inventory discrepancies, understanding transactions in inventory database and root cause analysis Ensure current MSDS for items purchased are on file at all times Coordinate various outbound shipments related to vendors/production (i.e. Scrap processor, returnable containers; materials for out of house tryouts). Report monthly Supplier Performance and summarize for QOS reporting Work with Quality Supervisors on supplier quality issues. (Ensure that production is protected) Keep up to date with system changes and training requirements related to job duties Responsible for the awareness, understanding, specific responsibilities and management of the Quality Management System (QMS) Qualifications 3-5 years experience as a materials coordinator or role with similar job functions. Preferred 3 to 5 years in the automotive industry 2 years Inventory control experience Excellent organizational and time management skills Excellent communication skills (verbal and written) Proficiency with database applications and administration systems, specifically Microsoft Office. Ability to work effectively alone and prioritize. Must be a highly motivated, service and team-oriented individual with an attention to detail Strong analytical ability Supervisory and interpersonal skills are a plus Strong decision making and problem solving skills Demonstrate good internal customer service skills Detail oriented Comfortable working in various computer programs and databases. Benefits Medical, dental, prescription, vision, life and disability insurance; and a flexible spending account 401(k) retirement savings plan with company match Extensive safety training, new hire orientation, continuous learning and development programs and tuition reimbursement Paid holidays and vacation time What do our employees have to say? "It engages you professionally, and provides learning opportunities." "Lots of growth opportunity." "The company's young enough to be exciting, but old enough to be stable." Not just a job-a great place to work! Flex-N-Gate is an equal opportunity employer. EOE/Minorities/Females/Veterans/Disabled.
03/27/2024
Full time
Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, recently ranked 10th of the 150 Top North American Suppliers in "Automotive News." A growing and vital company, Flex-N-Gate provides a great opportunity for hard-working and skilled individuals. Scope of the Position The Materials Coordinator will manage production suppliers. Plan all incoming Raw materials, purchased components, packaging, sub-suppliers and outside services to support manufacturing and shipping requirements and oversee Receivers in accordance with stated policies, procedures and departmental goals. Directly or through manager, ensures achievement of company goals and objectives. This position participates fully in department initiatives. This position will work closely with the Materials Manager. Responsibilities Coordinate all incoming logistics planning with suppliers, as applicable Inventory expert, working with ERP systems to troubleshoot inventory discrepancies and monitor inventory accuracy. Issue firm and forecast releases to vendors on an ongoing basis for all production related items Coordinate receiving schedules to ensure a smooth flow of incoming products Maintain minimum inventory levels and monitor for accuracy regularly with cycle counts Work as a team with Manufacturing to designate storage locations for all purchased components, raw materials, and packaging. Maintain Maps and charts for plant level reference Verify receipt data entry from Receivers and monitor FIFO of raw materials throughout the plant May assist in training of Receivers on receiving into CMS and other databases, as required Working with Database-Purchasing and Inventory. Troubleshooting inventory discrepancies, understanding transactions in inventory database and root cause analysis Ensure current MSDS for items purchased are on file at all times Coordinate various outbound shipments related to vendors/production (i.e. Scrap processor, returnable containers; materials for out of house tryouts). Report monthly Supplier Performance and summarize for QOS reporting Work with Quality Supervisors on supplier quality issues. (Ensure that production is protected) Keep up to date with system changes and training requirements related to job duties Responsible for the awareness, understanding, specific responsibilities and management of the Quality Management System (QMS) Qualifications 3-5 years experience as a materials coordinator or role with similar job functions. Preferred 3 to 5 years in the automotive industry 2 years Inventory control experience Excellent organizational and time management skills Excellent communication skills (verbal and written) Proficiency with database applications and administration systems, specifically Microsoft Office. Ability to work effectively alone and prioritize. Must be a highly motivated, service and team-oriented individual with an attention to detail Strong analytical ability Supervisory and interpersonal skills are a plus Strong decision making and problem solving skills Demonstrate good internal customer service skills Detail oriented Comfortable working in various computer programs and databases. Benefits Medical, dental, prescription, vision, life and disability insurance; and a flexible spending account 401(k) retirement savings plan with company match Extensive safety training, new hire orientation, continuous learning and development programs and tuition reimbursement Paid holidays and vacation time What do our employees have to say? "It engages you professionally, and provides learning opportunities." "Lots of growth opportunity." "The company's young enough to be exciting, but old enough to be stable." Not just a job-a great place to work! Flex-N-Gate is an equal opportunity employer. EOE/Minorities/Females/Veterans/Disabled.
Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, recently ranked 10th of the 150 Top North American Suppliers in "Automotive News." A growing and vital company, Flex-N-Gate provides a great opportunity for hard-working and skilled individuals. Scope of the Position The Materials Coordinator will manage all shipping requirements and be the back up to the MRO Buyer. Directly or through manager, ensures achievement of company goals and objectives. This position participates fully in department initiatives. This position will work closely with the Materials Manager. Responsibilities Coordinate all incoming logistics planning with suppliers, as applicable Inventory expert, working with ERP systems to troubleshoot inventory discrepancies and monitor inventory accuracy General knowledge of PPAP, TS16949, ISO14001, MSDS, CTPAT and Health & Safety requirements On-call from the plant by cell phone after hours Maintain minimum inventory levels and monitor for accuracy regularly with cycle counts Work as a team with Manufacturing to designate storage locations for all purchased components, Steel, Aluminum and packaging. Maintain Maps and charts for plant level reference CMS database-Purchasing and Inventory expert. Troubleshooting inventory discrepancies, understanding transactions in inventory database and root cause analysis Ensure that customer ship requirements are met based on material release quantities. Provide customer service support for all delivery related activities including delivery rating. Ensure compliance with all customer and internal EDI / communication and labeling requirements. Develop and maintain systems to communicate potential shipment shortages to the Manufacturing Department in a manner as to protect 100% delivery. Provide systems to maintain accurate records for shippers, freight, and delivery information such as ASNs as well as any other information pertaining to customer delivery. Ensure compliance for the Shipping Department to all company and government safety standards. Ensure current MSDS for items purchased are on file at all times Coordinate various outbound shipments related to vendors/production (i.e. Scrap processor, returnable containers; materials for out of house tryouts). Report monthly Supplier Performance and summarize for QOS reporting Work with Quality Supervisors on supplier quality issues. (Ensure that production is protected) Keep up to date with system changes and training requirements related to job duties The incumbent is responsible for the awareness, understanding, specific responsibilities and management of the Environmental Management System (EMS) as stated in EMS policy CEVPL.00005. The incumbent is responsible for the awareness, understanding, specific responsibilities and management of the Quality Management System (QMS) as stated in CQAM.00001 - Corporate Quality Manual. Qualifications Requirements Community college diploma in purchasing or enrollment in/completion of PMAC; and/or Minimum 3 to 5 years in the automotive industry 2 years Inventory control experience Experience with steel / aluminum is an asset Excellent organizational and time management skills Excellent English communication skills (verbal and written) Positive attitude Proficiency with database applications and administration systems, specifically Microsoft Office. Ability to work effectively alone and prioritize. Must be a highly motivated, service and team-oriented individual with an attention to detail. Enthusiasm for challenge and new initiatives are prerequisites. Strong analytical ability Supervisory and interpersonal skills are required Troubleshooting ability is required Strong decision making and problem solving skills Demonstrated good internal customer service skills Detail oriented Good computer skills Working Conditions Manual dexterity required to use desktop computer and peripherals. Overtime as required. Benefits Medical, dental, prescription, vision, life and disability insurance; and a flexible spending account 401(k) retirement savings plan with company match Extensive safety training, new hire orientation, continuous learning and development programs and tuition reimbursement Paid holidays and vacation time What do our employees have to say? "It engages you professionally, and provides learning opportunities." "Lots of growth opportunity." "The company's young enough to be exciting, but old enough to be stable." Not just a job-a great place to work! Flex-N-Gate is an equal opportunity employer. EOE/Minorities/Females/Veterans/Disabled.
03/27/2024
Full time
Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, recently ranked 10th of the 150 Top North American Suppliers in "Automotive News." A growing and vital company, Flex-N-Gate provides a great opportunity for hard-working and skilled individuals. Scope of the Position The Materials Coordinator will manage all shipping requirements and be the back up to the MRO Buyer. Directly or through manager, ensures achievement of company goals and objectives. This position participates fully in department initiatives. This position will work closely with the Materials Manager. Responsibilities Coordinate all incoming logistics planning with suppliers, as applicable Inventory expert, working with ERP systems to troubleshoot inventory discrepancies and monitor inventory accuracy General knowledge of PPAP, TS16949, ISO14001, MSDS, CTPAT and Health & Safety requirements On-call from the plant by cell phone after hours Maintain minimum inventory levels and monitor for accuracy regularly with cycle counts Work as a team with Manufacturing to designate storage locations for all purchased components, Steel, Aluminum and packaging. Maintain Maps and charts for plant level reference CMS database-Purchasing and Inventory expert. Troubleshooting inventory discrepancies, understanding transactions in inventory database and root cause analysis Ensure that customer ship requirements are met based on material release quantities. Provide customer service support for all delivery related activities including delivery rating. Ensure compliance with all customer and internal EDI / communication and labeling requirements. Develop and maintain systems to communicate potential shipment shortages to the Manufacturing Department in a manner as to protect 100% delivery. Provide systems to maintain accurate records for shippers, freight, and delivery information such as ASNs as well as any other information pertaining to customer delivery. Ensure compliance for the Shipping Department to all company and government safety standards. Ensure current MSDS for items purchased are on file at all times Coordinate various outbound shipments related to vendors/production (i.e. Scrap processor, returnable containers; materials for out of house tryouts). Report monthly Supplier Performance and summarize for QOS reporting Work with Quality Supervisors on supplier quality issues. (Ensure that production is protected) Keep up to date with system changes and training requirements related to job duties The incumbent is responsible for the awareness, understanding, specific responsibilities and management of the Environmental Management System (EMS) as stated in EMS policy CEVPL.00005. The incumbent is responsible for the awareness, understanding, specific responsibilities and management of the Quality Management System (QMS) as stated in CQAM.00001 - Corporate Quality Manual. Qualifications Requirements Community college diploma in purchasing or enrollment in/completion of PMAC; and/or Minimum 3 to 5 years in the automotive industry 2 years Inventory control experience Experience with steel / aluminum is an asset Excellent organizational and time management skills Excellent English communication skills (verbal and written) Positive attitude Proficiency with database applications and administration systems, specifically Microsoft Office. Ability to work effectively alone and prioritize. Must be a highly motivated, service and team-oriented individual with an attention to detail. Enthusiasm for challenge and new initiatives are prerequisites. Strong analytical ability Supervisory and interpersonal skills are required Troubleshooting ability is required Strong decision making and problem solving skills Demonstrated good internal customer service skills Detail oriented Good computer skills Working Conditions Manual dexterity required to use desktop computer and peripherals. Overtime as required. Benefits Medical, dental, prescription, vision, life and disability insurance; and a flexible spending account 401(k) retirement savings plan with company match Extensive safety training, new hire orientation, continuous learning and development programs and tuition reimbursement Paid holidays and vacation time What do our employees have to say? "It engages you professionally, and provides learning opportunities." "Lots of growth opportunity." "The company's young enough to be exciting, but old enough to be stable." Not just a job-a great place to work! Flex-N-Gate is an equal opportunity employer. EOE/Minorities/Females/Veterans/Disabled.
Stanford University is seeking an Administrative Coordinator (Administrative Associate 3) to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies. At the Sean N. Parker Center for Allergy and Asthma Research, the world's leading scientists, physician-scientists, and research teams come together to study and understand the molecular underpinnings of allergies and asthma. We are committed to finding causes, treatments, and cures for allergies and asthma, and bringing these to children, adults, and their families at local and global levels. Transforming lives with innovative science and compassionate care. You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time. We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options: Events and programs for children, sports camps, tuition options World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty Work/life and family-friendly policies and reimbursement Participation in Stanford's social responsibility and sustainable programs for a better world A vibrant university culture that values the uniqueness of each individual We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. About the Department of Pathology: Comprised of extraordinary faculty and staff, our mission is to improve the ability to diagnose, treat and understand the origin and manifestation of human disease, and to care for those who have or are at risk to develop disease. We accomplish this through our clinical services (in all fields of anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing and transfusion medicine) and be research (which includes basic, translational and clinical research into the origins and manifestations of disease, including efforts to improve disease prediction and prevention as part of the goal of achieving precision medicine and health), and also by educating future leaders in pathology and related fields. Everything we do is to achieve the goals of providing the highest quality of clinical services to the patients for whom we passionately care, to advance our ability to understand, diagnose, monitor and ultimately to cure disease or to prevent or delay its occurrence, and to provide outstanding education and career development opportunities to those who share these goals. For more information about the department visit About the Position: The Center is seeking an Administrative Coordinator to provide high-level support under minimal supervision for multiple faculty interfacing with senior internal (University and Hospital officials) and external groups, donors and sponsors. The incumbent will independently manage multiple and competing responsibilities and projects where a high degree of judgment and discretion is required in resolving problems and making recommendations. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. -Other duties may also be assigned Desired Qualifications: Demonstrated ability to work collaboratively and effectively with individuals across different levels of the organization. Ability to clearly and effectively communicate information to internal audiences and client groups. Experience with managing highly complex administrative duties and support academic faculty members Education & Experience (Required): High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, And Abilities (Required): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions Physical Requirements : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Working Conditions: Due to the nature of the work, this position will work fully on-site. The expected pay range for this position is $33.17 - $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility . click apply for full job details
03/26/2024
Full time
Stanford University is seeking an Administrative Coordinator (Administrative Associate 3) to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies. At the Sean N. Parker Center for Allergy and Asthma Research, the world's leading scientists, physician-scientists, and research teams come together to study and understand the molecular underpinnings of allergies and asthma. We are committed to finding causes, treatments, and cures for allergies and asthma, and bringing these to children, adults, and their families at local and global levels. Transforming lives with innovative science and compassionate care. You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time. We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options: Events and programs for children, sports camps, tuition options World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty Work/life and family-friendly policies and reimbursement Participation in Stanford's social responsibility and sustainable programs for a better world A vibrant university culture that values the uniqueness of each individual We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. About the Department of Pathology: Comprised of extraordinary faculty and staff, our mission is to improve the ability to diagnose, treat and understand the origin and manifestation of human disease, and to care for those who have or are at risk to develop disease. We accomplish this through our clinical services (in all fields of anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing and transfusion medicine) and be research (which includes basic, translational and clinical research into the origins and manifestations of disease, including efforts to improve disease prediction and prevention as part of the goal of achieving precision medicine and health), and also by educating future leaders in pathology and related fields. Everything we do is to achieve the goals of providing the highest quality of clinical services to the patients for whom we passionately care, to advance our ability to understand, diagnose, monitor and ultimately to cure disease or to prevent or delay its occurrence, and to provide outstanding education and career development opportunities to those who share these goals. For more information about the department visit About the Position: The Center is seeking an Administrative Coordinator to provide high-level support under minimal supervision for multiple faculty interfacing with senior internal (University and Hospital officials) and external groups, donors and sponsors. The incumbent will independently manage multiple and competing responsibilities and projects where a high degree of judgment and discretion is required in resolving problems and making recommendations. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. -Other duties may also be assigned Desired Qualifications: Demonstrated ability to work collaboratively and effectively with individuals across different levels of the organization. Ability to clearly and effectively communicate information to internal audiences and client groups. Experience with managing highly complex administrative duties and support academic faculty members Education & Experience (Required): High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, And Abilities (Required): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions Physical Requirements : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Working Conditions: Due to the nature of the work, this position will work fully on-site. The expected pay range for this position is $33.17 - $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility . click apply for full job details
Stanford University is seeking an Administrative Coordinator (Administrative Associate 3) to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies. At the Sean N. Parker Center for Allergy and Asthma Research, the world's leading scientists, physician-scientists, and research teams come together to study and understand the molecular underpinnings of allergies and asthma. We are committed to finding causes, treatments, and cures for allergies and asthma, and bringing these to children, adults, and their families at local and global levels. Transforming lives with innovative science and compassionate care. You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time. We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options: Events and programs for children, sports camps, tuition options World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty Work/life and family-friendly policies and reimbursement Participation in Stanford's social responsibility and sustainable programs for a better world A vibrant university culture that values the uniqueness of each individual We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. About the Department of Pathology: Comprised of extraordinary faculty and staff, our mission is to improve the ability to diagnose, treat and understand the origin and manifestation of human disease, and to care for those who have or are at risk to develop disease. We accomplish this through our clinical services (in all fields of anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing and transfusion medicine) and be research (which includes basic, translational and clinical research into the origins and manifestations of disease, including efforts to improve disease prediction and prevention as part of the goal of achieving precision medicine and health), and also by educating future leaders in pathology and related fields. Everything we do is to achieve the goals of providing the highest quality of clinical services to the patients for whom we passionately care, to advance our ability to understand, diagnose, monitor and ultimately to cure disease or to prevent or delay its occurrence, and to provide outstanding education and career development opportunities to those who share these goals. For more information about the department visit About the Position: The Center is seeking an Administrative Coordinator to provide high-level support under minimal supervision for multiple faculty interfacing with senior internal (University and Hospital officials) and external groups, donors and sponsors. The incumbent will independently manage multiple and competing responsibilities and projects where a high degree of judgment and discretion is required in resolving problems and making recommendations. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. -Other duties may also be assigned Desired Qualifications: Demonstrated ability to work collaboratively and effectively with individuals across different levels of the organization. Ability to clearly and effectively communicate information to internal audiences and client groups. Experience with managing highly complex administrative duties and support academic faculty members Education & Experience (Required): High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, And Abilities (Required): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions Physical Requirements : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Working Conditions: Due to the nature of the work, this position will work fully on-site. The expected pay range for this position is $33.17 - $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility . click apply for full job details
03/26/2024
Full time
Stanford University is seeking an Administrative Coordinator (Administrative Associate 3) to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies. At the Sean N. Parker Center for Allergy and Asthma Research, the world's leading scientists, physician-scientists, and research teams come together to study and understand the molecular underpinnings of allergies and asthma. We are committed to finding causes, treatments, and cures for allergies and asthma, and bringing these to children, adults, and their families at local and global levels. Transforming lives with innovative science and compassionate care. You will be working with an unparalleled leading-edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference and participate in human advancements. Our culture is fast-paced, energetic, and growing all of the time. We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options: Events and programs for children, sports camps, tuition options World-class intellectual stimulation through learning and development classes, workshops, and onsite conferences from leading-edge speakers and faculty Work/life and family-friendly policies and reimbursement Participation in Stanford's social responsibility and sustainable programs for a better world A vibrant university culture that values the uniqueness of each individual We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have the spirit and energy to change the world. About the Department of Pathology: Comprised of extraordinary faculty and staff, our mission is to improve the ability to diagnose, treat and understand the origin and manifestation of human disease, and to care for those who have or are at risk to develop disease. We accomplish this through our clinical services (in all fields of anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing and transfusion medicine) and be research (which includes basic, translational and clinical research into the origins and manifestations of disease, including efforts to improve disease prediction and prevention as part of the goal of achieving precision medicine and health), and also by educating future leaders in pathology and related fields. Everything we do is to achieve the goals of providing the highest quality of clinical services to the patients for whom we passionately care, to advance our ability to understand, diagnose, monitor and ultimately to cure disease or to prevent or delay its occurrence, and to provide outstanding education and career development opportunities to those who share these goals. For more information about the department visit About the Position: The Center is seeking an Administrative Coordinator to provide high-level support under minimal supervision for multiple faculty interfacing with senior internal (University and Hospital officials) and external groups, donors and sponsors. The incumbent will independently manage multiple and competing responsibilities and projects where a high degree of judgment and discretion is required in resolving problems and making recommendations. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. -Other duties may also be assigned Desired Qualifications: Demonstrated ability to work collaboratively and effectively with individuals across different levels of the organization. Ability to clearly and effectively communicate information to internal audiences and client groups. Experience with managing highly complex administrative duties and support academic faculty members Education & Experience (Required): High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills, And Abilities (Required): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions Physical Requirements : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Working Conditions: Due to the nature of the work, this position will work fully on-site. The expected pay range for this position is $33.17 - $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility . click apply for full job details
George Washington University
Washington, Washington DC
I. DEPARTMENT INFORMATION Job Description Summary: Support high-volume department by performing administrative tasks. Provide auxiliary support by performing a range of tasks, including: Reviewing the ticketing system and flagging priority tickets, escalating them as necessary Emailing and calling customers to obtain details Taking accurate notes while walking project sites or attending meetings Collecting, organizing, and archiving data critical to project management Working closely with the department team, including movers, crew leaders, and other stakeholders across the organization Assisting in the field as needed, including but not limited to escorting moving teams, monitoring projects, accurately counting and photographing items, and previewing and assessing spaces Exhibiting courteous, timely, and professional communication at all times Performing other duties as assigned Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Ability to maintain high levels of communication with team members and stakeholder Strong organizational skills and attention to detail Excellent customer service skills Ability to problem solve, learn new processes, and take ownership of tasks Willingness to learn and proactively contribute to team Reliability and ability to work independently with minimal supervision Logistics experience or knowledge of the moving industry and/ or office relocation process is a plus Bachelor's degree in an appropriate area of specialization plus 1 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training, and experience. II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Safety and Security Family Sub-Family Stream Level Full-Time/Part-Time: Hours Per Week: 40 Work Schedule: Monday - Friday, 8:30 - 4:30 with flexibility to work occasional nights and/or weekends Position Designation: Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Position Type: Posting Number: T000421 Job Open Date: 03/07/2024 Job Close Date: Open Until Filled: Yes Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/26/2024
Full time
I. DEPARTMENT INFORMATION Job Description Summary: Support high-volume department by performing administrative tasks. Provide auxiliary support by performing a range of tasks, including: Reviewing the ticketing system and flagging priority tickets, escalating them as necessary Emailing and calling customers to obtain details Taking accurate notes while walking project sites or attending meetings Collecting, organizing, and archiving data critical to project management Working closely with the department team, including movers, crew leaders, and other stakeholders across the organization Assisting in the field as needed, including but not limited to escorting moving teams, monitoring projects, accurately counting and photographing items, and previewing and assessing spaces Exhibiting courteous, timely, and professional communication at all times Performing other duties as assigned Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Ability to maintain high levels of communication with team members and stakeholder Strong organizational skills and attention to detail Excellent customer service skills Ability to problem solve, learn new processes, and take ownership of tasks Willingness to learn and proactively contribute to team Reliability and ability to work independently with minimal supervision Logistics experience or knowledge of the moving industry and/ or office relocation process is a plus Bachelor's degree in an appropriate area of specialization plus 1 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training, and experience. II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Safety and Security Family Sub-Family Stream Level Full-Time/Part-Time: Hours Per Week: 40 Work Schedule: Monday - Friday, 8:30 - 4:30 with flexibility to work occasional nights and/or weekends Position Designation: Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Position Type: Posting Number: T000421 Job Open Date: 03/07/2024 Job Close Date: Open Until Filled: Yes Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
DUTIES AND RESPONSIBILITIES â Assures supplier is fulfilling the agreed upon terms and conditions of the purchase order and reacts accordingly when there is a deviation. â Expedite orders to ensure timely deliveries of components and materials to meet project schedules. â Reviews the PO files in a regular, timely manner. Reviews every file at least once every two weeks; more often for short delivery times or critical pieces of equipment or material. â Obtain weekly updates from Vendor(s) on the status of critical items. â Document communications with Vendor(s) via e-mail or prepare detailed minutes of meeting(s) with vendors. â In collaboration with Material Coordinator monitor material receipts from project locations and document according to the defined process. â Communicates all critical information's or related changes in status from the supplier to the Capital Buyer and Material Coordinator as soon as they become known and vice versa. â Maintains strong and continuous communication and develops relationships with Supply Chain, client teams, Supplier Management, Accounting functions and suppliers. â Participates in and/or coordinates early planning meetings with suppliers for critical equipment to discuss expediting expectations after order placement. â Proactively anticipates supplier and project needs. â Involves and seeks support from Capital Buyers, Project Managers and Management to assist with supplier issues when needed. â Conduct site visits to manufacturer/supplier locations as needed to check progress and confirm material status. â Proactive planning and Notification to/with the Project Team and immediate escalation/communication in case of any deviation from project schedule. â Concentration on early detection of potential quality or delivery problems and communication directly to the Capital Buyer and Project Team. â Accurate and current data in the electronic tools to ensure that the Project Team can draw accurate information at any time. â Timely processing and reporting of information, including delivery and price changes. â Actively maintain the Material Status Report â Coordinate third party inspections, where needed â Route the third-party inspection reports to the Material Coordinator â Communicate critical information or status changes to the Material Coordinator â Coordinate shipping and logistics Qualifications: â Ability to work with minimum supervision. â Willingness and ability to learn and understand basics of both commercial aspects and technical elements of the accountable projects and their associated material requirements. â Strong problem-solving capabilities. In order to solve occurring problems, the Expeditor needs to consider project and suppliers targets and limitations to gain support and buy-in. â Must be able to trigger and facilitate problem resolution processes and can cope with the different interests of the involved parties - TransCanada vs. suppliers. â Understanding of the material/equipment, manufacturing processes and the market situation of the relevant commodity. â Understands that the Material Status Reports and systems must be kept up to date to enable the Project and Supply Chain Team to access required information electronically and at will. â Displays persistence in dealings with suppliers. Understands the chain of command within the supplier's organization and is willing to approach "the next person up" in their organization if a response is unsatisfactory. Education/Experience: â As a minimum a college associate degree, technical training/certifications, combination or equivalent is required. â Five (5) years' experience specifically as a Capital/Project Expeditor for the oil and gas industry. â An equivalent combination of both experience and education will be considered. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
03/25/2024
Contractor
DUTIES AND RESPONSIBILITIES â Assures supplier is fulfilling the agreed upon terms and conditions of the purchase order and reacts accordingly when there is a deviation. â Expedite orders to ensure timely deliveries of components and materials to meet project schedules. â Reviews the PO files in a regular, timely manner. Reviews every file at least once every two weeks; more often for short delivery times or critical pieces of equipment or material. â Obtain weekly updates from Vendor(s) on the status of critical items. â Document communications with Vendor(s) via e-mail or prepare detailed minutes of meeting(s) with vendors. â In collaboration with Material Coordinator monitor material receipts from project locations and document according to the defined process. â Communicates all critical information's or related changes in status from the supplier to the Capital Buyer and Material Coordinator as soon as they become known and vice versa. â Maintains strong and continuous communication and develops relationships with Supply Chain, client teams, Supplier Management, Accounting functions and suppliers. â Participates in and/or coordinates early planning meetings with suppliers for critical equipment to discuss expediting expectations after order placement. â Proactively anticipates supplier and project needs. â Involves and seeks support from Capital Buyers, Project Managers and Management to assist with supplier issues when needed. â Conduct site visits to manufacturer/supplier locations as needed to check progress and confirm material status. â Proactive planning and Notification to/with the Project Team and immediate escalation/communication in case of any deviation from project schedule. â Concentration on early detection of potential quality or delivery problems and communication directly to the Capital Buyer and Project Team. â Accurate and current data in the electronic tools to ensure that the Project Team can draw accurate information at any time. â Timely processing and reporting of information, including delivery and price changes. â Actively maintain the Material Status Report â Coordinate third party inspections, where needed â Route the third-party inspection reports to the Material Coordinator â Communicate critical information or status changes to the Material Coordinator â Coordinate shipping and logistics Qualifications: â Ability to work with minimum supervision. â Willingness and ability to learn and understand basics of both commercial aspects and technical elements of the accountable projects and their associated material requirements. â Strong problem-solving capabilities. In order to solve occurring problems, the Expeditor needs to consider project and suppliers targets and limitations to gain support and buy-in. â Must be able to trigger and facilitate problem resolution processes and can cope with the different interests of the involved parties - TransCanada vs. suppliers. â Understanding of the material/equipment, manufacturing processes and the market situation of the relevant commodity. â Understands that the Material Status Reports and systems must be kept up to date to enable the Project and Supply Chain Team to access required information electronically and at will. â Displays persistence in dealings with suppliers. Understands the chain of command within the supplier's organization and is willing to approach "the next person up" in their organization if a response is unsatisfactory. Education/Experience: â As a minimum a college associate degree, technical training/certifications, combination or equivalent is required. â Five (5) years' experience specifically as a Capital/Project Expeditor for the oil and gas industry. â An equivalent combination of both experience and education will be considered. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
BASIC FUNCTION: Responsible for coordinating the scheduling and dispatching of crude oil transportation trucks to ensure efficient and timely delivery of crude oil to various destinations. Working closely with drivers, logistics teams, Crude Oil Traders, Crude Oil Schedulers, and third-party customers to optimize the transportation process and maintain high levels of operational excellence. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA) â Scheduling and Dispatching: Efficiently plan and coordinate the daily schedules for crude oil transportation trucks, considering factors such as crude suppliers/producers' demand, driver availability, route optimization, and safety regulations â Route Optimization: Analyze delivery requirements, traffic patterns, and road conditions to develop optimal routes for truck drivers, minimizing travel time, fuel consumption, and overall costs while maximizing productivity and customer satisfaction â Communication: Maintain regular communication with truck drivers, logistics personnel, and crude suppliers/producers to ensure smooth operations. Provide clear instructions and updates regarding pick-up and delivery schedules, route changes, and any other relevant information â Monitoring and Tracking: Utilize tracking systems and software to monitor the progress of trucks, ensuring that they are operating according to the planned schedule. Address any delays, issues, or emergencies promptly to minimize disruptions and ensure on-time deliveries â Maintain accurate records of truck schedules, delivery confirmations, and other relevant data. Prepare reports and analyze performance metrics to identify opportunities for improvement in efficiency and cost-effectiveness â Compliance and Safety: Adhere to all applicable regulations and safety guidelines governing the transportation of crude oil â Assist in identifying and resolving any scheduling conflicts, logistical challenges, or operational issues that may arise during the transportation process. Collaborate with internal teams and external stakeholders to find practical solutions and mitigate potential disruptions Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion. EXPERIENCE: A minimum of one year of experience required. PREFERRED EXPERIENCE: One year of trucking dispatching/scheduling is preferred. EDUCATIONAL LEVEL: A minimum of a high school diploma or equivalent is required. PREFERRED EDUCATIONAL LEVEL: Bachelor's degree in business administration or supply chain management is preferred. REQUIRED SKILLS: â Strong organizational skills, adept at time management and multi-tasking. â Proficient with MS Office Products and applicable mainframe applications (e.g., SAP). â Proven experience as a scheduler, dispatcher, or logistics coordinator, preferably in the oil and gas industry. â Strong organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment. â Excellent communication and interpersonal skills, with the ability to collaborate and build relationships with drivers, crude oil suppliers/producers, and team members. â Proficiency in scheduling software, transportation management, and GPS tracking systems. â Knowledge of safety regulations and compliance requirements related to crude oil transportation. â Analytical mindset with the ability to interpret data, generate reports, and identify areas for process improvement. â Flexibility to work outside of regular business hours when necessary, including evenings and weekends. SUPERVISORY/MANAGERIAL RESPONSIBILITIES: None. WORK CONDITIONS: Office-based with up to 5% travel by land and air required. Subject to varying road and weather conditions. Depending on the assignment, required from time to time to work an on-call schedule. PHYSICAL REQUIREMENTS: Job conditions require sitting, talking, or hearing, making visual inspections, making precise finger and hand movements, reaching or grasping, and the ability to perceive color differences. Job conditions may require standing, walking, twisting, stooping, crouching, and kneeling. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
03/21/2024
Contractor
BASIC FUNCTION: Responsible for coordinating the scheduling and dispatching of crude oil transportation trucks to ensure efficient and timely delivery of crude oil to various destinations. Working closely with drivers, logistics teams, Crude Oil Traders, Crude Oil Schedulers, and third-party customers to optimize the transportation process and maintain high levels of operational excellence. ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA) â Scheduling and Dispatching: Efficiently plan and coordinate the daily schedules for crude oil transportation trucks, considering factors such as crude suppliers/producers' demand, driver availability, route optimization, and safety regulations â Route Optimization: Analyze delivery requirements, traffic patterns, and road conditions to develop optimal routes for truck drivers, minimizing travel time, fuel consumption, and overall costs while maximizing productivity and customer satisfaction â Communication: Maintain regular communication with truck drivers, logistics personnel, and crude suppliers/producers to ensure smooth operations. Provide clear instructions and updates regarding pick-up and delivery schedules, route changes, and any other relevant information â Monitoring and Tracking: Utilize tracking systems and software to monitor the progress of trucks, ensuring that they are operating according to the planned schedule. Address any delays, issues, or emergencies promptly to minimize disruptions and ensure on-time deliveries â Maintain accurate records of truck schedules, delivery confirmations, and other relevant data. Prepare reports and analyze performance metrics to identify opportunities for improvement in efficiency and cost-effectiveness â Compliance and Safety: Adhere to all applicable regulations and safety guidelines governing the transportation of crude oil â Assist in identifying and resolving any scheduling conflicts, logistical challenges, or operational issues that may arise during the transportation process. Collaborate with internal teams and external stakeholders to find practical solutions and mitigate potential disruptions Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion. EXPERIENCE: A minimum of one year of experience required. PREFERRED EXPERIENCE: One year of trucking dispatching/scheduling is preferred. EDUCATIONAL LEVEL: A minimum of a high school diploma or equivalent is required. PREFERRED EDUCATIONAL LEVEL: Bachelor's degree in business administration or supply chain management is preferred. REQUIRED SKILLS: â Strong organizational skills, adept at time management and multi-tasking. â Proficient with MS Office Products and applicable mainframe applications (e.g., SAP). â Proven experience as a scheduler, dispatcher, or logistics coordinator, preferably in the oil and gas industry. â Strong organizational and multitasking skills, with the ability to prioritize tasks effectively in a fast-paced environment. â Excellent communication and interpersonal skills, with the ability to collaborate and build relationships with drivers, crude oil suppliers/producers, and team members. â Proficiency in scheduling software, transportation management, and GPS tracking systems. â Knowledge of safety regulations and compliance requirements related to crude oil transportation. â Analytical mindset with the ability to interpret data, generate reports, and identify areas for process improvement. â Flexibility to work outside of regular business hours when necessary, including evenings and weekends. SUPERVISORY/MANAGERIAL RESPONSIBILITIES: None. WORK CONDITIONS: Office-based with up to 5% travel by land and air required. Subject to varying road and weather conditions. Depending on the assignment, required from time to time to work an on-call schedule. PHYSICAL REQUIREMENTS: Job conditions require sitting, talking, or hearing, making visual inspections, making precise finger and hand movements, reaching or grasping, and the ability to perceive color differences. Job conditions may require standing, walking, twisting, stooping, crouching, and kneeling. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Description Roles and Responsibilities: Central point of contact for all production operations logistics needs with potential to expand to drillings, completions, and workover in the future Dispatch vacuum trucks with the most cost-effective route Determine most time and cost-effective routes (o/d pairing) Utilize forecasts provided by Asset to proactively schedule required logistics services Communicate to trucking companies the preferred direct disposal Close feedback loop of requested trucks to field Ordering/Call-Out activities Utilize Supply Chain preferred Transportation Management System Execute strategy determined by Category Management and Strategic Sourcing Field in-bound calls / requests from ProdOps and Field staff Dispatch, coordinate, and track Field Logistics services: Vacuum Trucking services in support of Flowback, Tank Batteries and Service Work Trucking services (Kill Trucks, Pump Trucks, Hot Shots, etc.) Surface Rental Equipment (Light Towers, Porta Potties, etc.) Analytics activities : Daily report outs of truck activity Regular reporting of operational metrics per supplier and category Financial metrics sent to internal stakeholders Provide recommendations of over or underutilized suppliers Review incoming invoices for accuracy Develop various reports for distribution and communication between field teams utilizing products such as; Microsoft Excel, SharePoint, or Power BI. This can include various software platforms including GIS or SAP platforms. Requirements Minimum of 2-5 years of industry experience in oil & gas logistics coordination including but not limited to completions, workover, drilling, and production operations Water hauling logistics experience is essential Intermediate ability to use Microsoft Office products such as: Word, Excel, PowerPoint, Outlook, and Sharepoint) Basic understanding of production operations, completions, drilling, workover (in particular vacuum trucks) and logistics Ability to work a 12 hour rotating schedule and sit for prolonged periods of time Problem solving skills Summary Now hiring Logistics Coordinator 7/7 rotating days and nights The Logistics Coordinator will oversee dispatching various services including but not limited to vacuum truck services, hot shot trucking, pump trucks, kill trucks in support of all Permian region activities. In addition to dispatching trucking services, this role will also include proactive planning and forecasting of future activity and analytical reports.
03/20/2024
Full time
Description Roles and Responsibilities: Central point of contact for all production operations logistics needs with potential to expand to drillings, completions, and workover in the future Dispatch vacuum trucks with the most cost-effective route Determine most time and cost-effective routes (o/d pairing) Utilize forecasts provided by Asset to proactively schedule required logistics services Communicate to trucking companies the preferred direct disposal Close feedback loop of requested trucks to field Ordering/Call-Out activities Utilize Supply Chain preferred Transportation Management System Execute strategy determined by Category Management and Strategic Sourcing Field in-bound calls / requests from ProdOps and Field staff Dispatch, coordinate, and track Field Logistics services: Vacuum Trucking services in support of Flowback, Tank Batteries and Service Work Trucking services (Kill Trucks, Pump Trucks, Hot Shots, etc.) Surface Rental Equipment (Light Towers, Porta Potties, etc.) Analytics activities : Daily report outs of truck activity Regular reporting of operational metrics per supplier and category Financial metrics sent to internal stakeholders Provide recommendations of over or underutilized suppliers Review incoming invoices for accuracy Develop various reports for distribution and communication between field teams utilizing products such as; Microsoft Excel, SharePoint, or Power BI. This can include various software platforms including GIS or SAP platforms. Requirements Minimum of 2-5 years of industry experience in oil & gas logistics coordination including but not limited to completions, workover, drilling, and production operations Water hauling logistics experience is essential Intermediate ability to use Microsoft Office products such as: Word, Excel, PowerPoint, Outlook, and Sharepoint) Basic understanding of production operations, completions, drilling, workover (in particular vacuum trucks) and logistics Ability to work a 12 hour rotating schedule and sit for prolonged periods of time Problem solving skills Summary Now hiring Logistics Coordinator 7/7 rotating days and nights The Logistics Coordinator will oversee dispatching various services including but not limited to vacuum truck services, hot shot trucking, pump trucks, kill trucks in support of all Permian region activities. In addition to dispatching trucking services, this role will also include proactive planning and forecasting of future activity and analytical reports.
My client is looking for a Bilingual (English/Japanese) Operations Manager to join their growing team in San Francisco, CA. As an Operations Manager you will be tasked with overseeing the entire branch operation and supervising the shipping activities, the storage and receiving of all cargo. Benefits: $60,000-$100,000 annual salary Market leading insurance (Medical, Dental + Vision) and 401K match. Annual Christmas Bonus Progression Hybrid Position (3 days in office, 2 days WFH) Responsibilities Include: Managing a team of 3 Operations Coordinators Liaising with customers in Japan to ensure a smooth process. Handling Imports and Exports coming into the San Francisco Port. Essential Experience Required: Must speak English and Japanese with full working proficiency. Have the desire to deliver exceptional customer service. Local to the San Francisco area Desirable Experience: Previous logistics experience preferred but not required. College Degree preferred. If you feel your experience can fulfil this role and you are interested in working for a fantastic company please apply online or for more information contact (phone number removed) or email (url removed) $60k-$100k base salary + annual bonus
03/10/2024
Full time
My client is looking for a Bilingual (English/Japanese) Operations Manager to join their growing team in San Francisco, CA. As an Operations Manager you will be tasked with overseeing the entire branch operation and supervising the shipping activities, the storage and receiving of all cargo. Benefits: $60,000-$100,000 annual salary Market leading insurance (Medical, Dental + Vision) and 401K match. Annual Christmas Bonus Progression Hybrid Position (3 days in office, 2 days WFH) Responsibilities Include: Managing a team of 3 Operations Coordinators Liaising with customers in Japan to ensure a smooth process. Handling Imports and Exports coming into the San Francisco Port. Essential Experience Required: Must speak English and Japanese with full working proficiency. Have the desire to deliver exceptional customer service. Local to the San Francisco area Desirable Experience: Previous logistics experience preferred but not required. College Degree preferred. If you feel your experience can fulfil this role and you are interested in working for a fantastic company please apply online or for more information contact (phone number removed) or email (url removed) $60k-$100k base salary + annual bonus
Devana Group is proud to be assisting our long-term 3rd Party Logistics Client with an impressive, proven and highly successful background with operations across the US in their expansion and search for new talent to joint their team. They are looking for motivated, self-starters who are eager to learn, EARN, and advance professionally in an ever-growing industry. We have immediate need for direct hire, permanent roles to join their rapidly growing sales and operations teams! We are in search of both Freight Broker / Inside Sales Rep / Account Manager, as well as Carrier Sales / Logistics Coordinators. Our client takes pride in the high level of expertise and experience their team possesses. While the foundation is comprised of leading industry professionals, their ideal candidate can be defined only by their strongest character traits and not their job history. We hire the right people, not the right resumes. This is a fast-paced role, with a great deal of multi-tasking, problem solving and communication with customers, carrier/drivers and associates to accomplish goals. Employees Enjoy: COMPETITIVE BASE SALARY + COMMISSION A support system of experienced peers and management to help you along the way. Training and ongoing career development A full back office to help make your life easier. No restrictions on sales regions, commodities or equipment. Strong work/life balance Paid holidays PTO Health, dental and vision coverage. 401k plan Skills Desired: An entrepreneurial hunger with a team player attitude. You are a firm negotiator. High energy and enthusiasm, with a relentless commitment to exceeding customer expectations. Self-starter and motivated to achieve Strong organizational skills and attention to detail Possess good problem-solving skills Ability to work independently and in a team environment Strong communication and interpersonal skills. Comfortable with computer and using multiple applications
03/10/2024
Full time
Devana Group is proud to be assisting our long-term 3rd Party Logistics Client with an impressive, proven and highly successful background with operations across the US in their expansion and search for new talent to joint their team. They are looking for motivated, self-starters who are eager to learn, EARN, and advance professionally in an ever-growing industry. We have immediate need for direct hire, permanent roles to join their rapidly growing sales and operations teams! We are in search of both Freight Broker / Inside Sales Rep / Account Manager, as well as Carrier Sales / Logistics Coordinators. Our client takes pride in the high level of expertise and experience their team possesses. While the foundation is comprised of leading industry professionals, their ideal candidate can be defined only by their strongest character traits and not their job history. We hire the right people, not the right resumes. This is a fast-paced role, with a great deal of multi-tasking, problem solving and communication with customers, carrier/drivers and associates to accomplish goals. Employees Enjoy: COMPETITIVE BASE SALARY + COMMISSION A support system of experienced peers and management to help you along the way. Training and ongoing career development A full back office to help make your life easier. No restrictions on sales regions, commodities or equipment. Strong work/life balance Paid holidays PTO Health, dental and vision coverage. 401k plan Skills Desired: An entrepreneurial hunger with a team player attitude. You are a firm negotiator. High energy and enthusiasm, with a relentless commitment to exceeding customer expectations. Self-starter and motivated to achieve Strong organizational skills and attention to detail Possess good problem-solving skills Ability to work independently and in a team environment Strong communication and interpersonal skills. Comfortable with computer and using multiple applications
This is a Hybrid role located in New York City. Responsibilities will include:
Thoughtful preparation of pitch, proposal, and client meeting materials (talking points, research, etc.), offer recommendations on our approach, deliver tailored documents that tie into the proposed strategy and points that will differentiate the firm
Conduct research on companies, industries, marketplaces and competitors related to pitches and other strategic initiatives
Gather intelligence on legal industry trends to provide an overview of the competitive landscape and explore opportunities
Collaborate with business development colleagues to maximize cross-selling opportunities
Provide support on a cross-border, cross-departmental key client work and relationship development
Support practice-related events, seminars, and briefings (planning, marketing communications, logistics);
Assist with marketing campaigns and digital marketing efforts
Research and coordinate sponsorships to fully leverage benefits
Work with the Public Relations & Communications team in the implementation of communication strategies, including identifying hot topics in identified practice areas
Works with colleagues to support contact management efforts (including contact updates, development of targeted marketing lists, tagging client activities, etc.)
Maintain the business development and marketing databases
Track business development activities, including meetings, presentations, pitches; and
Perform special projects as requested.
Qualifications:
BA/BS Degree (required);
2+ years of experience in legal or professional services industry (required);
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and document management systems
Fundamental knowledge of CRM systems
Proficiency in online research and internet resources
Research skills and ability to turn data into useful deliverables
Knowledge of the needs and expectations of law firm operations, partners, and clients
Knowledge of networking and relationship management; and
Knowledge of marketing principles, procedures, concepts and practical applications.
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability. Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:
Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
Voluntary 401k plan and profit sharing
10 paid holidays per year, and a generous PTO program
Family Support including Paid Parental Leave and Fertility coverage
Bright Horizons (Back-up child care, elder care and online tutoring)
Dependent Care
Wellness programs (Employee Assistance Program, mental health and well-being events)
Anniversary Bonus Program
Professional Development Programs
Transportation Allowance and Commuter Benefits
Auto/Home/Legal Insurance
Pet Insurance
Employee discounts
And more!
01/17/2023
Full time
This is a Hybrid role located in New York City. Responsibilities will include:
Thoughtful preparation of pitch, proposal, and client meeting materials (talking points, research, etc.), offer recommendations on our approach, deliver tailored documents that tie into the proposed strategy and points that will differentiate the firm
Conduct research on companies, industries, marketplaces and competitors related to pitches and other strategic initiatives
Gather intelligence on legal industry trends to provide an overview of the competitive landscape and explore opportunities
Collaborate with business development colleagues to maximize cross-selling opportunities
Provide support on a cross-border, cross-departmental key client work and relationship development
Support practice-related events, seminars, and briefings (planning, marketing communications, logistics);
Assist with marketing campaigns and digital marketing efforts
Research and coordinate sponsorships to fully leverage benefits
Work with the Public Relations & Communications team in the implementation of communication strategies, including identifying hot topics in identified practice areas
Works with colleagues to support contact management efforts (including contact updates, development of targeted marketing lists, tagging client activities, etc.)
Maintain the business development and marketing databases
Track business development activities, including meetings, presentations, pitches; and
Perform special projects as requested.
Qualifications:
BA/BS Degree (required);
2+ years of experience in legal or professional services industry (required);
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and document management systems
Fundamental knowledge of CRM systems
Proficiency in online research and internet resources
Research skills and ability to turn data into useful deliverables
Knowledge of the needs and expectations of law firm operations, partners, and clients
Knowledge of networking and relationship management; and
Knowledge of marketing principles, procedures, concepts and practical applications.
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability. Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:
Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
Voluntary 401k plan and profit sharing
10 paid holidays per year, and a generous PTO program
Family Support including Paid Parental Leave and Fertility coverage
Bright Horizons (Back-up child care, elder care and online tutoring)
Dependent Care
Wellness programs (Employee Assistance Program, mental health and well-being events)
Anniversary Bonus Program
Professional Development Programs
Transportation Allowance and Commuter Benefits
Auto/Home/Legal Insurance
Pet Insurance
Employee discounts
And more!
Milwaukee Repertory Theater, Inc.
Milwaukee, Wisconsin
Position: Education & Engagement Administrator Dept: Education & Engagement Reports To: Associate Director of Education Status: Full-Time, Annual, Exempt Deadline to Apply: Monday, March 7, 2022 Position Summary: The Education & Engagement Administrator works to support all aspects of the Engagement & Education Department. This position is responsible for management of administrative duties including maintaining all calendars, databases, and spreadsheets, serving as a liaison and support with marketing programs, coordinating program assessments, booking and contracting program requests, student matinee logistics and communications, and more. This position also oversees registrations and planning Adult Acting Classes, registrations for Engagement programs, Backstage Tours, and Student Matinees in conjunction with the Education Coordinator. Other major duties and responsibilities include: Perform the administrative functions for all education & engagement programs, including manage the department calendar, database, and spreadsheets Contribute to evaluation, archiving, and reporting process for education programs Track statistics of each program, coupled with the assessment data, and assist Chief Engagement & Education Officer, Associate Director of Education, Associate Director of Engagement, and Development Dept with final reports Invoice and process payments for all education programs Gather and process payment requests and timesheets for all part-time employees as necessary Manage the expense tracking and income generation of the E&E budget in partnership with the rest of the team Collaborate with Marketing Department on marketing E&E programs Support and champion institutional Equity, Diversity, and Inclusion work Represent Milwaukee Rep at community events as needed Communicate with other departments about education happenings, including creation of event sheets Facilitate student matinee programming, including communications and day of coordination Oversee the Adult Training Program & Backstage Tours Support in-school education programs, Engagement Programming & Teen Programming Collaborate with E&E Career Training Positions Assist with curriculum prepping as needed Compensation and Benefits: Milwaukee Rep is offering a salary in the mid-30k range. Employees receive benefits including 100% employer paid health and dental insurance premiums for the individual employee, employer contributions to a health savings account, health reimbursement account, a paid time off package, 403(b) retirement plan, paid parental and medical leave program, life insurance, voluntary vision and long term disability insurance, and complimentary tickets. About Milwaukee Repertory Theater: Milwaukee Rep is the largest performing arts organization in Wisconsin welcoming 300,000 people at 700 performances of 15 productions a season at the Patty & Jay Baker Theater Complex featuring three unique performance venues ? the Quadracci Powerhouse, Stiemke Studio and Stackner Cabaret. For over six decades, Milwaukee Rep has been a centerpiece of Milwaukee's vibrant arts and cultural scene with productions ranging from Broadway musicals to Shakespeare to American Classics and New Works that are entertaining, inclusive and impactful. Under the leadership of Artistic Director Mark Clements and Executive Director Chad Bauman , Milwaukee Rep ignites positive change in the cultural, social and economic vitality of our community by creating world-class theater experiences that entertain, provoke, and inspire meaningful dialogue among an audience representative of Milwaukee's rich diversity. Every season requires a team of dedicated, passionate and skilled people. Whether it be a 30+ year veteran employee or one who's never experienced a Milwaukee winter before, everyone shares a common sense of purpose and determination that enables us to bring world-class theater to the stage. Season after season, our accomplished team never ceases to amaze! To read more about Milwaukee Repertory Theater, please visit: To read more about Milwaukee Repertory Theater's commitment to Equity, Diversity, & Inclusion, including our ED&I Vision of Success , please Click Here APPLICATION INSTRUCTIONS Fill out an online application and submit Cover Letter, Resume, and professional reference information Attn to: Jeff Mosser, Associate Director of Education. Deadline to apply is Monday, March 7, 2022. Applications will be accepted on a rolling basis thereafter until the position is filled. In order to maintain an equitable process, everyone must apply online. Any candidate who requires different accommodations to submit an online application should contact (see below) Preference will be given to candidates who have the following qualifications: Bachelor's Degree with general administrative and organizational work experience OR Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position Knowledge of administration duties Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing priorities and meet strict deadlines, all while demonstrating grace and good humor under pressure Excellent written and oral communication skills and proofreading skills Highly accurate and detail-oriented Proficient in Microsoft Office: Word, Outlook and Excel. Database experience a plus Additional Requirements: Ability to maintain an active driver's license, good driving history, and access to a vehicle for required travel to schools. Ability to provide proof of insurance. Ability to work evenings and weekends, as necessary Ability to pass a background check in compliance with Federal and/or State laws Milwaukee Rep has a mandated vaccine policy and requires all employees to submit proof of vaccination (and booster if medically eligible) for COVID-19 OR documentation for a medical or religious exemption before the first day or work. Requests for exemption will be reviewed to determine if an accommodation can be made Milwaukee Repertory Theater is committed to creating a culturally diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetics, disability, age, or veteran status. PI
02/27/2022
Full time
Position: Education & Engagement Administrator Dept: Education & Engagement Reports To: Associate Director of Education Status: Full-Time, Annual, Exempt Deadline to Apply: Monday, March 7, 2022 Position Summary: The Education & Engagement Administrator works to support all aspects of the Engagement & Education Department. This position is responsible for management of administrative duties including maintaining all calendars, databases, and spreadsheets, serving as a liaison and support with marketing programs, coordinating program assessments, booking and contracting program requests, student matinee logistics and communications, and more. This position also oversees registrations and planning Adult Acting Classes, registrations for Engagement programs, Backstage Tours, and Student Matinees in conjunction with the Education Coordinator. Other major duties and responsibilities include: Perform the administrative functions for all education & engagement programs, including manage the department calendar, database, and spreadsheets Contribute to evaluation, archiving, and reporting process for education programs Track statistics of each program, coupled with the assessment data, and assist Chief Engagement & Education Officer, Associate Director of Education, Associate Director of Engagement, and Development Dept with final reports Invoice and process payments for all education programs Gather and process payment requests and timesheets for all part-time employees as necessary Manage the expense tracking and income generation of the E&E budget in partnership with the rest of the team Collaborate with Marketing Department on marketing E&E programs Support and champion institutional Equity, Diversity, and Inclusion work Represent Milwaukee Rep at community events as needed Communicate with other departments about education happenings, including creation of event sheets Facilitate student matinee programming, including communications and day of coordination Oversee the Adult Training Program & Backstage Tours Support in-school education programs, Engagement Programming & Teen Programming Collaborate with E&E Career Training Positions Assist with curriculum prepping as needed Compensation and Benefits: Milwaukee Rep is offering a salary in the mid-30k range. Employees receive benefits including 100% employer paid health and dental insurance premiums for the individual employee, employer contributions to a health savings account, health reimbursement account, a paid time off package, 403(b) retirement plan, paid parental and medical leave program, life insurance, voluntary vision and long term disability insurance, and complimentary tickets. About Milwaukee Repertory Theater: Milwaukee Rep is the largest performing arts organization in Wisconsin welcoming 300,000 people at 700 performances of 15 productions a season at the Patty & Jay Baker Theater Complex featuring three unique performance venues ? the Quadracci Powerhouse, Stiemke Studio and Stackner Cabaret. For over six decades, Milwaukee Rep has been a centerpiece of Milwaukee's vibrant arts and cultural scene with productions ranging from Broadway musicals to Shakespeare to American Classics and New Works that are entertaining, inclusive and impactful. Under the leadership of Artistic Director Mark Clements and Executive Director Chad Bauman , Milwaukee Rep ignites positive change in the cultural, social and economic vitality of our community by creating world-class theater experiences that entertain, provoke, and inspire meaningful dialogue among an audience representative of Milwaukee's rich diversity. Every season requires a team of dedicated, passionate and skilled people. Whether it be a 30+ year veteran employee or one who's never experienced a Milwaukee winter before, everyone shares a common sense of purpose and determination that enables us to bring world-class theater to the stage. Season after season, our accomplished team never ceases to amaze! To read more about Milwaukee Repertory Theater, please visit: To read more about Milwaukee Repertory Theater's commitment to Equity, Diversity, & Inclusion, including our ED&I Vision of Success , please Click Here APPLICATION INSTRUCTIONS Fill out an online application and submit Cover Letter, Resume, and professional reference information Attn to: Jeff Mosser, Associate Director of Education. Deadline to apply is Monday, March 7, 2022. Applications will be accepted on a rolling basis thereafter until the position is filled. In order to maintain an equitable process, everyone must apply online. Any candidate who requires different accommodations to submit an online application should contact (see below) Preference will be given to candidates who have the following qualifications: Bachelor's Degree with general administrative and organizational work experience OR Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position Knowledge of administration duties Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing priorities and meet strict deadlines, all while demonstrating grace and good humor under pressure Excellent written and oral communication skills and proofreading skills Highly accurate and detail-oriented Proficient in Microsoft Office: Word, Outlook and Excel. Database experience a plus Additional Requirements: Ability to maintain an active driver's license, good driving history, and access to a vehicle for required travel to schools. Ability to provide proof of insurance. Ability to work evenings and weekends, as necessary Ability to pass a background check in compliance with Federal and/or State laws Milwaukee Rep has a mandated vaccine policy and requires all employees to submit proof of vaccination (and booster if medically eligible) for COVID-19 OR documentation for a medical or religious exemption before the first day or work. Requests for exemption will be reviewed to determine if an accommodation can be made Milwaukee Repertory Theater is committed to creating a culturally diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetics, disability, age, or veteran status. PI
At King + King Architects the Marketing + Graphics Coordinator is responsible for creating and implementing marketing strategies and campaigns. They are responsible for developing and completing all RFPs, including graphics and all other requested content. The Coordinator position includes managing and developing all firm digital and social media content. Reports to the Director of Marketing. Job expectations/ responsibilities listed under each firm core value. Proposal & Interview Strategy. Coordinate and produce proposal and interview strategy including team formation, proposaldevelopment, progress and quality control, interview approach and pursuit debriefing. Marketing Informational Systems. Manage the operations of the client and marketing information system that supports marketingand business development efforts including mailings, clients, industry contacts, historical RFPs, graphics, etc. Knowledge andappropriate use of graphic design programs, technology and software. Social Media. Produce and coordinate social media campaign for firm promotion. Marketing and Business Development Graphics. Coordinate the creation, production and inventory management of marketingmaterials: presentation boards, photography, electronic presentations, trade show booths, firm wide advertisement graphics/ publicrelations (this includes marketing and recruitment). Firm Event Logistics. Executes internal and external event logistics. Responsible for coordinating/ executing PR/client gifts and employee relations (K2 wear orders). Client/ Community Activity: Positively represents the firm and participates in client/ community activities. Responsible forcoordinating firm wide community events. Apply at kingarch.com This position is full-time in office with remote flexibility if needed
01/30/2022
Full time
At King + King Architects the Marketing + Graphics Coordinator is responsible for creating and implementing marketing strategies and campaigns. They are responsible for developing and completing all RFPs, including graphics and all other requested content. The Coordinator position includes managing and developing all firm digital and social media content. Reports to the Director of Marketing. Job expectations/ responsibilities listed under each firm core value. Proposal & Interview Strategy. Coordinate and produce proposal and interview strategy including team formation, proposaldevelopment, progress and quality control, interview approach and pursuit debriefing. Marketing Informational Systems. Manage the operations of the client and marketing information system that supports marketingand business development efforts including mailings, clients, industry contacts, historical RFPs, graphics, etc. Knowledge andappropriate use of graphic design programs, technology and software. Social Media. Produce and coordinate social media campaign for firm promotion. Marketing and Business Development Graphics. Coordinate the creation, production and inventory management of marketingmaterials: presentation boards, photography, electronic presentations, trade show booths, firm wide advertisement graphics/ publicrelations (this includes marketing and recruitment). Firm Event Logistics. Executes internal and external event logistics. Responsible for coordinating/ executing PR/client gifts and employee relations (K2 wear orders). Client/ Community Activity: Positively represents the firm and participates in client/ community activities. Responsible forcoordinating firm wide community events. Apply at kingarch.com This position is full-time in office with remote flexibility if needed
Have you been looking for a Shipping/Receiving Coordinator position with a company that promotes from within? Are you thinking about growing your career working on a collaborative high-energy team that values work life balance? This shipping coordinator position in Fremont, CA may be a perfect fit for you! Our client is a pre-IPO firm offering competitive compensation, excellent health insurance (medical, dental, vision), 401K, flexible work-life balance, and an opportunity for long term career growth. This position reports to the Warehouse Manager. Successful candidates have experience with international and domestic shipping, extreme attention to detail, and the ability to build and maintain relationships with internal and external clients. Exceptional customer service and analytical skills are essential as you will be working closely with the sales team and clients to ensure a flawless order fulfillment process. Responsibilities - Domestic and international shipping - Process orders and prepare correspondence to fulfill customer needs - Provide product, service, and transit information to the customer and act as a liaison to facilitate issue resolution - Prepare product or service reports by collecting and analyzing customer information - Resolve product or service problems - Maintain customer database with current account information - Maintain financial accounts by processing adjustments - Assist order and product management - Customer service skills and the ability to handle other responsibilities as required Qualifications - Associate degree required - Minimum 3 year?s international and domestic shipping as part of a Shipping Department - Proficient: Microsoft Office Suite, Excel - Desired: QAD ERP system experience - Strong interpersonal, organizational, oral, and written communication skills - Strong analytical skills, detail oriented, ability to work with minimal supervision Client expects to make an offer by the end of the week. If you are qualified and interested in this Shipping/Receiving Coordinator position, or if you want to hear about other Logistics/Supply Chain opportunities apply today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/10/2021
Full time
Have you been looking for a Shipping/Receiving Coordinator position with a company that promotes from within? Are you thinking about growing your career working on a collaborative high-energy team that values work life balance? This shipping coordinator position in Fremont, CA may be a perfect fit for you! Our client is a pre-IPO firm offering competitive compensation, excellent health insurance (medical, dental, vision), 401K, flexible work-life balance, and an opportunity for long term career growth. This position reports to the Warehouse Manager. Successful candidates have experience with international and domestic shipping, extreme attention to detail, and the ability to build and maintain relationships with internal and external clients. Exceptional customer service and analytical skills are essential as you will be working closely with the sales team and clients to ensure a flawless order fulfillment process. Responsibilities - Domestic and international shipping - Process orders and prepare correspondence to fulfill customer needs - Provide product, service, and transit information to the customer and act as a liaison to facilitate issue resolution - Prepare product or service reports by collecting and analyzing customer information - Resolve product or service problems - Maintain customer database with current account information - Maintain financial accounts by processing adjustments - Assist order and product management - Customer service skills and the ability to handle other responsibilities as required Qualifications - Associate degree required - Minimum 3 year?s international and domestic shipping as part of a Shipping Department - Proficient: Microsoft Office Suite, Excel - Desired: QAD ERP system experience - Strong interpersonal, organizational, oral, and written communication skills - Strong analytical skills, detail oriented, ability to work with minimal supervision Client expects to make an offer by the end of the week. If you are qualified and interested in this Shipping/Receiving Coordinator position, or if you want to hear about other Logistics/Supply Chain opportunities apply today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
*About the Team* DoorDash is growing fast and we're looking for an HR Coordinator to join our People team in San Francisco to support our Engineering team! This is a newly created position within DoorDash. *About the Role* The HR Coordinator (HRC) is primarily responsible for the delivery of day to day HR activities to employees, Supervisors, and Managers, ensuring that the company upholds best practices and remains legally compliant. The HRC will partner closely with HRBPs and business leaders and will help foster a cohesive, productive, and positive work environment and strong team culture. The HRC will initially report to an HR Director. *What You'll Do* * Become the primary support for submitting and following up on People Services tickets for things like manager/job detail changes * Ensure data integrity by conducting routine audits to make sure employees have the right manager, job profile, business title, etc. and validate any corrections with cross functional partners and managers * Initially, perform internal mobility eligibility checks for employees applying for other roles at DoorDash (this will switch over to our Employee Relations team in the future) * Adhere to department level policies and processes and answer questions for employees on these department specific approaches when they arise for the groups you support * Support the HR Director and HR Business Partners with ad-hoc requests during critical annual cycles like performance review and compensation planning * Conduct exit interviews with departing employees and proactively share themes * Work on special projects as needed, frequently synthesizing data into a cohesive story * As we move to increasing manager's direct Workday access, you'll work to support clients on their learning and as an additional resource to answer questions to ensure a high level of adoption * You will have a high level of access to confidential and business information and will be expected to maintain a high degree of confidentiality and discretion with regard to all matters, data, and documents *You're excited about this opportunity because you will…* * Get your foot in the door at our amazing company! * Build your HR resume and have an opportunity for an upward career trajectory. * Enhance the employee experience for our employees (exempt & non-exempt). * Develop and enhance our HR policies and procedures. * Work closely with seasoned HR professionals and incredible business leaders. *We're excited about you because…* * You have at least 2 years working in a professional environment. * You have strong computer skills, including the Google suite. * You have experience working in/with Workday. * You have a strong interest in a career in Human Resources and tech. * You are a problem solver with a high bias for action. * You are all about providing an amazing experience for your "customers." * You're a strong multi-tasker with an exceptional ability to prioritize and manage time effectively - you naturally focus on the right things and can seamlessly move between projects & tasks, without losing sight of what's important to do. * You're naturally curious and have a self-starter personality - you always look for ways to innovate and improve, and don't need to wait for people to tell you what to work on. You can't help but ask what, why, and how. * You're an outstanding communicator who builds strong working relationships * You're gritty and able to hustle. * You have excellent judgment and the ability to make sound decisions independently *Why You'll Love Working at DoorDash* *We are leaders* - Leadership is not limited to our management team. It's something everyone at DoorDash embraces and embodies. *We are operators* - We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do on every project, every day. *We are learners* - Everyone here is continually learning on the job, no matter if we've been in a role for one year or one minute. We are committed to learning and implementing what is best for our customers, merchants, and dashers. *We are one team* - The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights. *About DoorDash* At DoorDash, our mission to empower local economies shapes how our team members move quickly and always learn and reiterate to support merchants, Dashers and the communities we serve. We are a technology and logistics company that started with door-to-door delivery, and we are looking for team members who can help us go from a company that is known for delivering food to a company that people turn to for any and all goods. Read more on the[ DoorDash website](), the DoorDash blog, the[ DoorDash Engineering blog](), and the[ DoorDash Careers page](). DoorDash is growing rapidly and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. Our leaders seek the truth and welcome big, hairy, audacious questions. We are grounded in our company values, and we make intentional decisions that are both logical and display empathy for our range of users-from Dashers to Merchants to Customers. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation. We're committed to supporting employees' happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more. *Our Commitment to Diversity and Inclusion* We're committed to growing and empowering a more inclusive community within our company, industry, and cities. That's why we hire and cultivate diverse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel. Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on "protected categories," we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at DoorDash. We value a diverse workforce - people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination. If you need any accommodations, please inform your recruiting contact upon initial connection. Requirements: DoorDash Corporate
11/10/2021
Full time
*About the Team* DoorDash is growing fast and we're looking for an HR Coordinator to join our People team in San Francisco to support our Engineering team! This is a newly created position within DoorDash. *About the Role* The HR Coordinator (HRC) is primarily responsible for the delivery of day to day HR activities to employees, Supervisors, and Managers, ensuring that the company upholds best practices and remains legally compliant. The HRC will partner closely with HRBPs and business leaders and will help foster a cohesive, productive, and positive work environment and strong team culture. The HRC will initially report to an HR Director. *What You'll Do* * Become the primary support for submitting and following up on People Services tickets for things like manager/job detail changes * Ensure data integrity by conducting routine audits to make sure employees have the right manager, job profile, business title, etc. and validate any corrections with cross functional partners and managers * Initially, perform internal mobility eligibility checks for employees applying for other roles at DoorDash (this will switch over to our Employee Relations team in the future) * Adhere to department level policies and processes and answer questions for employees on these department specific approaches when they arise for the groups you support * Support the HR Director and HR Business Partners with ad-hoc requests during critical annual cycles like performance review and compensation planning * Conduct exit interviews with departing employees and proactively share themes * Work on special projects as needed, frequently synthesizing data into a cohesive story * As we move to increasing manager's direct Workday access, you'll work to support clients on their learning and as an additional resource to answer questions to ensure a high level of adoption * You will have a high level of access to confidential and business information and will be expected to maintain a high degree of confidentiality and discretion with regard to all matters, data, and documents *You're excited about this opportunity because you will…* * Get your foot in the door at our amazing company! * Build your HR resume and have an opportunity for an upward career trajectory. * Enhance the employee experience for our employees (exempt & non-exempt). * Develop and enhance our HR policies and procedures. * Work closely with seasoned HR professionals and incredible business leaders. *We're excited about you because…* * You have at least 2 years working in a professional environment. * You have strong computer skills, including the Google suite. * You have experience working in/with Workday. * You have a strong interest in a career in Human Resources and tech. * You are a problem solver with a high bias for action. * You are all about providing an amazing experience for your "customers." * You're a strong multi-tasker with an exceptional ability to prioritize and manage time effectively - you naturally focus on the right things and can seamlessly move between projects & tasks, without losing sight of what's important to do. * You're naturally curious and have a self-starter personality - you always look for ways to innovate and improve, and don't need to wait for people to tell you what to work on. You can't help but ask what, why, and how. * You're an outstanding communicator who builds strong working relationships * You're gritty and able to hustle. * You have excellent judgment and the ability to make sound decisions independently *Why You'll Love Working at DoorDash* *We are leaders* - Leadership is not limited to our management team. It's something everyone at DoorDash embraces and embodies. *We are operators* - We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do on every project, every day. *We are learners* - Everyone here is continually learning on the job, no matter if we've been in a role for one year or one minute. We are committed to learning and implementing what is best for our customers, merchants, and dashers. *We are one team* - The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights. *About DoorDash* At DoorDash, our mission to empower local economies shapes how our team members move quickly and always learn and reiterate to support merchants, Dashers and the communities we serve. We are a technology and logistics company that started with door-to-door delivery, and we are looking for team members who can help us go from a company that is known for delivering food to a company that people turn to for any and all goods. Read more on the[ DoorDash website](), the DoorDash blog, the[ DoorDash Engineering blog](), and the[ DoorDash Careers page](). DoorDash is growing rapidly and changing constantly, which gives our team members the opportunity to share their unique perspectives, solve new challenges, and own their careers. Our leaders seek the truth and welcome big, hairy, audacious questions. We are grounded in our company values, and we make intentional decisions that are both logical and display empathy for our range of users-from Dashers to Merchants to Customers. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation. We're committed to supporting employees' happiness, healthiness, and overall well-being by providing comprehensive benefits and perks including premium healthcare, wellness expense reimbursement, paid parental leave and more. *Our Commitment to Diversity and Inclusion* We're committed to growing and empowering a more inclusive community within our company, industry, and cities. That's why we hire and cultivate diverse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel. Statement of Non-Discrimination: In keeping with our beliefs and goals, no employee or applicant will face discrimination or harassment based on: race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity or expression, disability status, or veteran status. Above and beyond discrimination and harassment based on "protected categories," we also strive to prevent other subtler forms of inappropriate behavior (i.e., stereotyping) from ever gaining a foothold in our office. Whether blatant or hidden, barriers to success have no place at DoorDash. We value a diverse workforce - people who identify as women, non-binary or gender non-conforming, LGBTQIA+, American Indian or Native Alaskan, Black or African American, Hispanic or Latinx, Native Hawaiian or Other Pacific Islander, differently-abled, caretakers and parents, and veterans are strongly encouraged to apply. Thank you to the Level Playing Field Institute for this statement of non-discrimination. If you need any accommodations, please inform your recruiting contact upon initial connection. Requirements: DoorDash Corporate