The Secretary/Assistant is responsible for performing secretarial and administrative duties. The Secretary/Assistant executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization's operation. The Secretary/Assistant assists the Business System Administrator with day-to-day activities. Roles and Responsibilities: Type formal letters, interoffice correspondence and miscellaneous documents; proofread work for accuracy and compose correspondence and responses to inquiries independently. Answer telephone and handle requests for information at an advanced level. Set up and maintain department records and files. Arrange travel schedules and reservations. Supervise and train others. Monitor accuracy, completeness and timeliness of all critical business systems transactions. Coordinate meetings and office communications. Schedule conference rooms, audio/visual equipment and other materials as requested. 2-5 years previous experience Valid High School Diploma or GED Valid Drivers license Microsoft Excel experience Previous oil and gas experience a plus Candidates must be able to legally work and reside in the US, without sponsorship Pay Transparency Requirements • The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. The selected candidate's compensation will be determined based on skills, experience, qualifications, and other business and organizational needs. Please note that the compensation and benefits listed below are only applicable to successful candidates who are hired onto local United States payroll. • At SLB, it is not typical for an individual to be hired at/near the top of the range. The anticipated salary range for this position is $45,000 - $60,000. SLB offers competitive compensation and benefits programs which include variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, and training and development opportunities. Perks and benefits are noted below.
03/29/2024
Full time
The Secretary/Assistant is responsible for performing secretarial and administrative duties. The Secretary/Assistant executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization's operation. The Secretary/Assistant assists the Business System Administrator with day-to-day activities. Roles and Responsibilities: Type formal letters, interoffice correspondence and miscellaneous documents; proofread work for accuracy and compose correspondence and responses to inquiries independently. Answer telephone and handle requests for information at an advanced level. Set up and maintain department records and files. Arrange travel schedules and reservations. Supervise and train others. Monitor accuracy, completeness and timeliness of all critical business systems transactions. Coordinate meetings and office communications. Schedule conference rooms, audio/visual equipment and other materials as requested. 2-5 years previous experience Valid High School Diploma or GED Valid Drivers license Microsoft Excel experience Previous oil and gas experience a plus Candidates must be able to legally work and reside in the US, without sponsorship Pay Transparency Requirements • The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. The selected candidate's compensation will be determined based on skills, experience, qualifications, and other business and organizational needs. Please note that the compensation and benefits listed below are only applicable to successful candidates who are hired onto local United States payroll. • At SLB, it is not typical for an individual to be hired at/near the top of the range. The anticipated salary range for this position is $45,000 - $60,000. SLB offers competitive compensation and benefits programs which include variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, and training and development opportunities. Perks and benefits are noted below.
Dexian has an immediate opportunity available for a Test Engineer with a premier aerospace manufacturer of spacecraft, components and instruments for national defense, civil space, and commercial space applications. Our customer is hiring an Engineer who will utilize non-destructive testing (NDT) techniques and principles (Liquid Penetrant, Visual, Film Radiography, Digital Radiography, and Computed Tomography) to evaluate product acceptability, validate hardware engineering designs, and consult on test results from destructive physical analysis and failure analysis. The Test Engineer will: Perform non-destructive testing of materials or articles to assure compliance to established requirements of ASTM E1742 and ASTM E1417, as well as to customer standards and work instructions. Perform visual weld inspections as an American Welding Society Certified Welding Inspector (AWS-CWI). Design unique test setups for each computed tomography scan and operate the NSI X5000 (or equivalent) 3D computed tomography system to create high resolution models for further analysis. Reconstruct and analyze 3D computed tomography datasets using the efX software suite and/or Volume Graphics. Perform and/or assist with data analysis and interpretation of inspection results. Have functional understanding of other NDT methods, such as Ultrasonics, Eddy Current, Magnetic Particle, etc. Create and/or modify manufacturing and in-service NDT procedures. Review engineering orders to identify correct NDT method is applied. Review/approve internal and supplier inspection techniques. Provide NDT lab budget, establish requirements, and help make decisions for purchase of new NDT equipment and systems. Coordinate with purchasing to order lab supplies as needed. May be asked to assume role of NAS410 Responsible Level 3. Assist with the development and maintenance of company NDT certification plan, including training program for newly hired personnel. Be able to work closely with other disciplines on multi-discipline projects. Compile and prepare necessary data and engineering items to support technical meetings and end-item product delivery. Be able to provide and communicate understanding of both the technical and programmatic aspects of a project to the team as well as the customer. Promote development of a strong team by participation in key aspects of the project and mentoring more junior team members. May work with classified documents which requires thorough knowledge of DoD procedures for the proper usage and safeguarding of classified information. Maintain and update required records and reports. Work closely with EHS to ensure compliance with local, state, and federal environmental regulations. Present and resolve any technical program difficulties or discrepancies with the team, customers, and subcontractors in a timely manner. Maintain a regular and predictable work schedule. Establish and maintain effective working relationships within the organization and interact appropriately with others to maintain a positive and productive work environment. Perform other duties as necessary. REQUIRED SKILLS: Ability to certify in Radiography and Liquid Penetrant per NAS410 and customer standards. Ability to apply/enforce/comprehend and accept/reject criteria and revision status from engineering drawings, MIL-specs, industry standards, screening specs, or process certification training. ON-SITE WORK ENVIRONMENT: This position requires regular in-person engagement by working on-site five days each scheduled week in the primary work location. Must be flexible to support program critical needs as required during non-traditional hours as needed. Travel and local commute between customer campuses and other possible locations may be required. WORKING CONDITIONS: The customer is a drug-free workplace, which is imperative to the health and safety of all employees and is required as a condition of receiving contracts from federal agencies. Regardless of the legalization of marijuana in Colorado and other states, possession and use continue to be illegal under the federal Controlled Substances Act. This includes the use of some CBD products. A post-offer, pre-employment drug test is a condition of employment. Work is performed in an office, laboratory, production floor, or cleanroom, outdoors or remote research environment. May occasionally work in production work centers where use of protective equipment and gear is required. May access other facilities in various weather conditions. This position requires a Department of Defense security clearance at the Secret level or ability to obtain a security clearance. U.S. citizens only are eligible for a security clearance and this position. EDUCATION: Engineer I - BS degree or higher in Engineering or a related technical field is required plus 2 or more years related experience. Engineer II - BS degree or higher in Engineering or a related technical field is required plus 5 or more years related experience. Each higher-level degree, i.e., master's degree or Ph.D., may substitute for two years of experience. Related technical experience may be considered in lieu of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education. COMPENSATION: This is a three to six (3-6) months Right to Hire contract opportunity and Dexian reasonably expects to pay $39.90 per hour - $59.86 per hour (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
03/28/2024
Full time
Dexian has an immediate opportunity available for a Test Engineer with a premier aerospace manufacturer of spacecraft, components and instruments for national defense, civil space, and commercial space applications. Our customer is hiring an Engineer who will utilize non-destructive testing (NDT) techniques and principles (Liquid Penetrant, Visual, Film Radiography, Digital Radiography, and Computed Tomography) to evaluate product acceptability, validate hardware engineering designs, and consult on test results from destructive physical analysis and failure analysis. The Test Engineer will: Perform non-destructive testing of materials or articles to assure compliance to established requirements of ASTM E1742 and ASTM E1417, as well as to customer standards and work instructions. Perform visual weld inspections as an American Welding Society Certified Welding Inspector (AWS-CWI). Design unique test setups for each computed tomography scan and operate the NSI X5000 (or equivalent) 3D computed tomography system to create high resolution models for further analysis. Reconstruct and analyze 3D computed tomography datasets using the efX software suite and/or Volume Graphics. Perform and/or assist with data analysis and interpretation of inspection results. Have functional understanding of other NDT methods, such as Ultrasonics, Eddy Current, Magnetic Particle, etc. Create and/or modify manufacturing and in-service NDT procedures. Review engineering orders to identify correct NDT method is applied. Review/approve internal and supplier inspection techniques. Provide NDT lab budget, establish requirements, and help make decisions for purchase of new NDT equipment and systems. Coordinate with purchasing to order lab supplies as needed. May be asked to assume role of NAS410 Responsible Level 3. Assist with the development and maintenance of company NDT certification plan, including training program for newly hired personnel. Be able to work closely with other disciplines on multi-discipline projects. Compile and prepare necessary data and engineering items to support technical meetings and end-item product delivery. Be able to provide and communicate understanding of both the technical and programmatic aspects of a project to the team as well as the customer. Promote development of a strong team by participation in key aspects of the project and mentoring more junior team members. May work with classified documents which requires thorough knowledge of DoD procedures for the proper usage and safeguarding of classified information. Maintain and update required records and reports. Work closely with EHS to ensure compliance with local, state, and federal environmental regulations. Present and resolve any technical program difficulties or discrepancies with the team, customers, and subcontractors in a timely manner. Maintain a regular and predictable work schedule. Establish and maintain effective working relationships within the organization and interact appropriately with others to maintain a positive and productive work environment. Perform other duties as necessary. REQUIRED SKILLS: Ability to certify in Radiography and Liquid Penetrant per NAS410 and customer standards. Ability to apply/enforce/comprehend and accept/reject criteria and revision status from engineering drawings, MIL-specs, industry standards, screening specs, or process certification training. ON-SITE WORK ENVIRONMENT: This position requires regular in-person engagement by working on-site five days each scheduled week in the primary work location. Must be flexible to support program critical needs as required during non-traditional hours as needed. Travel and local commute between customer campuses and other possible locations may be required. WORKING CONDITIONS: The customer is a drug-free workplace, which is imperative to the health and safety of all employees and is required as a condition of receiving contracts from federal agencies. Regardless of the legalization of marijuana in Colorado and other states, possession and use continue to be illegal under the federal Controlled Substances Act. This includes the use of some CBD products. A post-offer, pre-employment drug test is a condition of employment. Work is performed in an office, laboratory, production floor, or cleanroom, outdoors or remote research environment. May occasionally work in production work centers where use of protective equipment and gear is required. May access other facilities in various weather conditions. This position requires a Department of Defense security clearance at the Secret level or ability to obtain a security clearance. U.S. citizens only are eligible for a security clearance and this position. EDUCATION: Engineer I - BS degree or higher in Engineering or a related technical field is required plus 2 or more years related experience. Engineer II - BS degree or higher in Engineering or a related technical field is required plus 5 or more years related experience. Each higher-level degree, i.e., master's degree or Ph.D., may substitute for two years of experience. Related technical experience may be considered in lieu of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education. COMPENSATION: This is a three to six (3-6) months Right to Hire contract opportunity and Dexian reasonably expects to pay $39.90 per hour - $59.86 per hour (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
Insurance Defense Paralegal I Tallahassee I Hybrid after Training I 2-3 yrs exp I $50k-$60K I Work/Life Balance Mandatory I National Law Firm w/Famliy Environment I Great Benefits The ideal candidate will have 2-3 years of experience as a Legal Secretary or Paralegal in Insurance Defense or Personal Injury. This is a wonderful firm and team to join! Responsibilities Review and draft routine legal documents Create and maintain case files and conduct legal research Facilitate the meeting of attorney's deadlines by keeping organized schedules and providing timely reminders Assisting attorney(s) in preparing for trials, hearings, and depositions; drafting legal documents such as subpoenas and pleadings Summarizing medical and billing records, depositions, and managing cases from inception to completion Qualifications 2-3 years min. experience as Paralegal or Legal Secretary in Insurance Defense and/or Personal Injury Billable hours experience a plus Must know how to support the attorneys from inception to close of a case Very motivated, detail-oriented, and a team player Looking for longevity to grow with an excellent firm MS Office and Legal Case Management software knowledge Please note: This is a Confidential Search, so I cannot disclose the name of the firm until we talk. Thank you so much, Lisa
03/26/2024
Full time
Insurance Defense Paralegal I Tallahassee I Hybrid after Training I 2-3 yrs exp I $50k-$60K I Work/Life Balance Mandatory I National Law Firm w/Famliy Environment I Great Benefits The ideal candidate will have 2-3 years of experience as a Legal Secretary or Paralegal in Insurance Defense or Personal Injury. This is a wonderful firm and team to join! Responsibilities Review and draft routine legal documents Create and maintain case files and conduct legal research Facilitate the meeting of attorney's deadlines by keeping organized schedules and providing timely reminders Assisting attorney(s) in preparing for trials, hearings, and depositions; drafting legal documents such as subpoenas and pleadings Summarizing medical and billing records, depositions, and managing cases from inception to completion Qualifications 2-3 years min. experience as Paralegal or Legal Secretary in Insurance Defense and/or Personal Injury Billable hours experience a plus Must know how to support the attorneys from inception to close of a case Very motivated, detail-oriented, and a team player Looking for longevity to grow with an excellent firm MS Office and Legal Case Management software knowledge Please note: This is a Confidential Search, so I cannot disclose the name of the firm until we talk. Thank you so much, Lisa
Litigation Paralegal I Birmingham, AL I Hybrid after Training I 2-3 yrs exp I $50k-$60K I Work/Life Balance I Great Benefits The ideal candidate will have 2-3 years of experience as a Legal Secretary or Paralegal in Insurance Defense or Personal Injury. This is a wonderful firm and team to join! Responsibilities Review and draft routine legal documents Create and maintain case files and conduct legal research Facilitate the meeting of attorney's deadlines by keeping organized schedules and providing timely reminders Assisting attorney(s) in preparing for trials, hearings, and depositions; drafting legal documents such as subpoenas and pleadings Summarizing medical and billing records, depositions, and managing cases from inception to completion Qualifications 2-3 years min. experience as Paralegal or Legal Secretary in Insurance Defense and/or Personal Injury Billable hours experience a plus Must know how to support the attorneys from inception to close of a case Very motivated, detail-oriented, and a team player Looking for longevity to grow with an excellent firm MS Office and Legal Case Management software knowledge Please note: This is a Confidential Search, so I cannot disclose the name of the firm until we talk. Thank you so much, Lisa We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
03/26/2024
Full time
Litigation Paralegal I Birmingham, AL I Hybrid after Training I 2-3 yrs exp I $50k-$60K I Work/Life Balance I Great Benefits The ideal candidate will have 2-3 years of experience as a Legal Secretary or Paralegal in Insurance Defense or Personal Injury. This is a wonderful firm and team to join! Responsibilities Review and draft routine legal documents Create and maintain case files and conduct legal research Facilitate the meeting of attorney's deadlines by keeping organized schedules and providing timely reminders Assisting attorney(s) in preparing for trials, hearings, and depositions; drafting legal documents such as subpoenas and pleadings Summarizing medical and billing records, depositions, and managing cases from inception to completion Qualifications 2-3 years min. experience as Paralegal or Legal Secretary in Insurance Defense and/or Personal Injury Billable hours experience a plus Must know how to support the attorneys from inception to close of a case Very motivated, detail-oriented, and a team player Looking for longevity to grow with an excellent firm MS Office and Legal Case Management software knowledge Please note: This is a Confidential Search, so I cannot disclose the name of the firm until we talk. Thank you so much, Lisa We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Northeast Georgia Health System, Inc
Oakwood, Georgia
Job Category: Administrative & Clerical Work Shift/Schedule: 8 Hr Morning - Afternoon Northeast Georgia Health System is rooted in a foundation of improving the health of our communities. About the Role: Job Summary Secretary I: Performs general clerical work for department which may include; basic correspondence, filing, data entry, answering phone calls, and managing appointments. Secretary II: Performs intermediate level clerical work for department under general supervision which may include; general office functions, basic correspondence, filing, data entry, answering phone calls, managing appointments, creating reports, editing or proofing documents or outgoing communication. Minimum Job Qualifications Licensure or other certifications: Educational Requirements: High School Diploma or GED. Minimum Experience: May have a college degree or equivalent work experience with two (2) to five (5) years clerical experience, good typing skills (45-60 wpm) and Microsoft computer knowledge. Other: Preferred Job Qualifications Preferred Licensure or other certifications: Preferred Educational Requirements: Preferred Experience: Other: Job Specific and Unique Knowledge, Skills and Abilities Secretary I: Good typing skills, basic Microsoft computer knowledge, provides support for smaller departments with minimal patient or customer flow/volume. Performs general clerical work for department which may include basic correspondence, filing, data entry, answering phone calls and managing appointments. Secretary II: Good typing skills, above average Microsoft computer knowledge to include Excel workbooks, formulas, tables, formatting. Provides support for a large department with steady/constant customer or patient flow/volume. May provide support for several management/supervisory staff to include department head. Performs intermediate level clerical work for department under general supervision which may include general office functions, basic correspondence, filing, data entry, answering phone calls, managing appointments, creating reports, editing or proofing documents or outgoing communication. Secretary III: Good typing skills, accelerated Microsoft computer knowledge to include proficiency with Excel workbooks, formulas, tables, formatting, graphs, PowerPoint and other databases. Provides support for a large department or multiple departments with steady constant patient or customer interactions. May provide support for several management/supervisor staff to include department or division head. May supervise or coordinate the work of other clerical staff. Performs clerical work of considerable difficulty and complexity involving some independent judgment for a department head. Performs general office functions and may supervise a file clerk, receptionist or other clerical employee. Essential Tasks and Responsibilities Secretary I: Prepares memos, forms letters and reports on the basis of information supplied by manager. Composes simple routine letters as assigned. Operates computer, printer, copier, fax and other mailroom equipment. Answers the telephone and routes calls to appropriate parties. Assists with filing or retrieving information as required. Sorts and distributes mail. Maintains supply stock in the department (office and/or break room supplies). Keeps the department, work area or patient waiting area clean and organized. Secretary II: Includes all functions of Secretary I as well as: Prepares correspondence and recurring reports with some direction. Arranges conferences and meetings and may be responsible for preparing the agenda, taking notes and distributing minutes. Meetings may require prior arranges for location, food and obtaining and setup of technical equipment. Maintains control of department employee files ensuring DNV compliance. Coordinates office functions with other departments. May receive and resolve customer complaints. Manages email and calendar of department head (may have proxy to several mailboxes and calendars for managing). Receives and screens office visits and telephone calls, may handle calls if knowledgeable on the subject of discussion. Organizes and coordinates office activities. Processes purchase requisitions or check requests from Accounting. Secretary III: Includes all of the functions of Secretary II as well as: May attend meetings, seminars, etc. possibly to take notes or furnish information. May be required to conduct research or data collection for a project. May supervise subordinate clerical employees, to include managing time and attendance, performance and disciplinary. May be responsible for department staffing schedules and appropriate timekeeping (including managing PDO requests approved by manager). Creates reports using Excel or Access databases. May be privileged to matters of the most confidential nature. May be an active or ad hoc member of organizational committees (Safety, PI, JCAT, etc.). May have some budgetary responsibility or input over departmental supplies. In larger departments, may serve as liaison between the supervisor and staff in regards to scheduling, payroll issues, etc. May be responsible for system support of the department (contacting the IT department, placing tickets). Responsible for placing plant operations work orders/tickets. May be responsible for coordinating new hire orientation and paperwork. In clinical areas, the secretary may have the responsibility of managing patient files or reports, transcribing, scheduling appointments, communicating with patient family members on patient status. Participates in performance improvement activities. Supports the department in achieving predetermined goals and objectives. Responsible for assisting in arranging travel itinerary and any reimbursable expenses related to business travel. Incumbent may exhibit some variation of responsibility outside of the above guidelines or criterion. Ideally the employee would encompass similar or equivalent experience and job responsibility to be placed into the appropriate secretarial level. Physical Demands Weight Lifted: Up to 50 lbs, Occasionally 0-30% of time Weight Carried: Up to 20 lbs, Occasionally 0-30% of time Vision: Moderate, Occasionally 0-30% of time Kneeling/Stooping/Bending: Occasionally 0-30% Standing/Walking: Occasionally 0-30% Pushing/Pulling: Occasionally 0-30% Intensity of Work: Occasionally 0-30% Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. NGHS: Opportunities start here. Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
03/23/2024
Full time
Job Category: Administrative & Clerical Work Shift/Schedule: 8 Hr Morning - Afternoon Northeast Georgia Health System is rooted in a foundation of improving the health of our communities. About the Role: Job Summary Secretary I: Performs general clerical work for department which may include; basic correspondence, filing, data entry, answering phone calls, and managing appointments. Secretary II: Performs intermediate level clerical work for department under general supervision which may include; general office functions, basic correspondence, filing, data entry, answering phone calls, managing appointments, creating reports, editing or proofing documents or outgoing communication. Minimum Job Qualifications Licensure or other certifications: Educational Requirements: High School Diploma or GED. Minimum Experience: May have a college degree or equivalent work experience with two (2) to five (5) years clerical experience, good typing skills (45-60 wpm) and Microsoft computer knowledge. Other: Preferred Job Qualifications Preferred Licensure or other certifications: Preferred Educational Requirements: Preferred Experience: Other: Job Specific and Unique Knowledge, Skills and Abilities Secretary I: Good typing skills, basic Microsoft computer knowledge, provides support for smaller departments with minimal patient or customer flow/volume. Performs general clerical work for department which may include basic correspondence, filing, data entry, answering phone calls and managing appointments. Secretary II: Good typing skills, above average Microsoft computer knowledge to include Excel workbooks, formulas, tables, formatting. Provides support for a large department with steady/constant customer or patient flow/volume. May provide support for several management/supervisory staff to include department head. Performs intermediate level clerical work for department under general supervision which may include general office functions, basic correspondence, filing, data entry, answering phone calls, managing appointments, creating reports, editing or proofing documents or outgoing communication. Secretary III: Good typing skills, accelerated Microsoft computer knowledge to include proficiency with Excel workbooks, formulas, tables, formatting, graphs, PowerPoint and other databases. Provides support for a large department or multiple departments with steady constant patient or customer interactions. May provide support for several management/supervisor staff to include department or division head. May supervise or coordinate the work of other clerical staff. Performs clerical work of considerable difficulty and complexity involving some independent judgment for a department head. Performs general office functions and may supervise a file clerk, receptionist or other clerical employee. Essential Tasks and Responsibilities Secretary I: Prepares memos, forms letters and reports on the basis of information supplied by manager. Composes simple routine letters as assigned. Operates computer, printer, copier, fax and other mailroom equipment. Answers the telephone and routes calls to appropriate parties. Assists with filing or retrieving information as required. Sorts and distributes mail. Maintains supply stock in the department (office and/or break room supplies). Keeps the department, work area or patient waiting area clean and organized. Secretary II: Includes all functions of Secretary I as well as: Prepares correspondence and recurring reports with some direction. Arranges conferences and meetings and may be responsible for preparing the agenda, taking notes and distributing minutes. Meetings may require prior arranges for location, food and obtaining and setup of technical equipment. Maintains control of department employee files ensuring DNV compliance. Coordinates office functions with other departments. May receive and resolve customer complaints. Manages email and calendar of department head (may have proxy to several mailboxes and calendars for managing). Receives and screens office visits and telephone calls, may handle calls if knowledgeable on the subject of discussion. Organizes and coordinates office activities. Processes purchase requisitions or check requests from Accounting. Secretary III: Includes all of the functions of Secretary II as well as: May attend meetings, seminars, etc. possibly to take notes or furnish information. May be required to conduct research or data collection for a project. May supervise subordinate clerical employees, to include managing time and attendance, performance and disciplinary. May be responsible for department staffing schedules and appropriate timekeeping (including managing PDO requests approved by manager). Creates reports using Excel or Access databases. May be privileged to matters of the most confidential nature. May be an active or ad hoc member of organizational committees (Safety, PI, JCAT, etc.). May have some budgetary responsibility or input over departmental supplies. In larger departments, may serve as liaison between the supervisor and staff in regards to scheduling, payroll issues, etc. May be responsible for system support of the department (contacting the IT department, placing tickets). Responsible for placing plant operations work orders/tickets. May be responsible for coordinating new hire orientation and paperwork. In clinical areas, the secretary may have the responsibility of managing patient files or reports, transcribing, scheduling appointments, communicating with patient family members on patient status. Participates in performance improvement activities. Supports the department in achieving predetermined goals and objectives. Responsible for assisting in arranging travel itinerary and any reimbursable expenses related to business travel. Incumbent may exhibit some variation of responsibility outside of the above guidelines or criterion. Ideally the employee would encompass similar or equivalent experience and job responsibility to be placed into the appropriate secretarial level. Physical Demands Weight Lifted: Up to 50 lbs, Occasionally 0-30% of time Weight Carried: Up to 20 lbs, Occasionally 0-30% of time Vision: Moderate, Occasionally 0-30% of time Kneeling/Stooping/Bending: Occasionally 0-30% Standing/Walking: Occasionally 0-30% Pushing/Pulling: Occasionally 0-30% Intensity of Work: Occasionally 0-30% Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. NGHS: Opportunities start here. Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
We have an opening for a Legal Secretary161 Delaware Ave, Delmar, NY 12054 Need solid legal Secretaries who have actually worked in legal field and legal offices and ideally NYS or NYC agencies Estimated Length: 24 months M-F: 9am-5pm Requirements Position Description:
03/23/2024
Full time
We have an opening for a Legal Secretary161 Delaware Ave, Delmar, NY 12054 Need solid legal Secretaries who have actually worked in legal field and legal offices and ideally NYS or NYC agencies Estimated Length: 24 months M-F: 9am-5pm Requirements Position Description:
UPMC Cole is a modern, progressive non-profit healthcare system located in Coudersport, Pennsylvania, with a service area covering 55,000 people living in six counties in North Central Pennsylvania and Western New York. The 25-bed critical access hospital is a modern facility located on a large, well-maintained campus and represents the majority of medical and surgical specialties. The hospital is equipped with four newly built or renovated operating rooms, ten obstetrics suites, a six-bed ICU, a newly constructed ten-bed emergency department, and a 44-bed long-term care facility. Due to its remote location, the hospital has transfer arrangements with multiple facilities within a 20-minute helicopter flight. This high-quality and fiscally-sound facility includes a clinically-sound staff centered on excellent patient care. Almost all physicians on staff are employed by UPMC Cole. The Cole Memorial Medical Group is comprised of primary care and specialty physician practices. The eleven primary care practices are located in the communities surrounding the hospital, and most of the specialty practices are on the main campus. UPMC Cole is a subsidiary of the UPMC system which now has provider systems throughout western and central Pennsylvania from Maryland to New York. UPMC Cole is seeking an enthusiastic, hardworking physician who will thrive as part of a small, well-trained, and experienced medical staff contributing to the team-oriented environment. The ideal candidate will settle into a close-knit community that responds well to friendly, caring physicians. The physicians in this rural community are highly esteemed and treated very well by their employer, which boasts an impressive physical plant and welcoming staff with great personalities. The organization is very fair and friendly in nature, offering robust compensation packages with production incentives. CANDIDATE PARAMETERS: • DMD or DDS • US Citizen, Green Card Holder, H1B visa or J-1 visa candidates • BC/BE • 2023 Resident or Practicing Physician • Any Experience Level • Start Date: ASAP EMPLOYMENT ARRANGEMENTS: • Physician employment is with UPMC Cole with an initial agreement requiring a minimum 36-month term. Candidates not requiring a Visa may be presented with a 48-month term. • Compensation is based on MGMA median as surveys are released • Relocation reimbursement stipend is negotiable • Signing bonus is negotiable based on the initial term • Retention bonus is negotiable (Candidate must extend contract commitment for at least two additional years past the initial term) BENEFITS: • Six weeks per contract year are allotted for vacation, holidays, CME, and personal time off • Occurrence based Malpractice Insurance is included in the package • Health Insurance is available for the Physician and dependents with routine employee participation • Access to Dental and Vision Insurance is available at the employee's expense • Short-Term and Long-Term Disability Insurance is provided • Life Insurance is provided • 457(B) and 403(B) Retirement plans are immediately available with an employer match for the 403(B) program • Professional association/ society dues/ reimbursement for CME up to $6,000/year if approved by the hospital • Legal Assistance with visa, if needed PRACTICE DESCRIPTION: Two newly constructed, established practices - Coudersport, PA and Port Allegany, PA Staffing: Three Dentists; 5 Dental Hygienists; 6 Dental Assistants; 1 Office Coordinator; 1 Office Manager, and 2 Secretary/Receptionist.
03/08/2024
Full time
UPMC Cole is a modern, progressive non-profit healthcare system located in Coudersport, Pennsylvania, with a service area covering 55,000 people living in six counties in North Central Pennsylvania and Western New York. The 25-bed critical access hospital is a modern facility located on a large, well-maintained campus and represents the majority of medical and surgical specialties. The hospital is equipped with four newly built or renovated operating rooms, ten obstetrics suites, a six-bed ICU, a newly constructed ten-bed emergency department, and a 44-bed long-term care facility. Due to its remote location, the hospital has transfer arrangements with multiple facilities within a 20-minute helicopter flight. This high-quality and fiscally-sound facility includes a clinically-sound staff centered on excellent patient care. Almost all physicians on staff are employed by UPMC Cole. The Cole Memorial Medical Group is comprised of primary care and specialty physician practices. The eleven primary care practices are located in the communities surrounding the hospital, and most of the specialty practices are on the main campus. UPMC Cole is a subsidiary of the UPMC system which now has provider systems throughout western and central Pennsylvania from Maryland to New York. UPMC Cole is seeking an enthusiastic, hardworking physician who will thrive as part of a small, well-trained, and experienced medical staff contributing to the team-oriented environment. The ideal candidate will settle into a close-knit community that responds well to friendly, caring physicians. The physicians in this rural community are highly esteemed and treated very well by their employer, which boasts an impressive physical plant and welcoming staff with great personalities. The organization is very fair and friendly in nature, offering robust compensation packages with production incentives. CANDIDATE PARAMETERS: • DMD or DDS • US Citizen, Green Card Holder, H1B visa or J-1 visa candidates • BC/BE • 2023 Resident or Practicing Physician • Any Experience Level • Start Date: ASAP EMPLOYMENT ARRANGEMENTS: • Physician employment is with UPMC Cole with an initial agreement requiring a minimum 36-month term. Candidates not requiring a Visa may be presented with a 48-month term. • Compensation is based on MGMA median as surveys are released • Relocation reimbursement stipend is negotiable • Signing bonus is negotiable based on the initial term • Retention bonus is negotiable (Candidate must extend contract commitment for at least two additional years past the initial term) BENEFITS: • Six weeks per contract year are allotted for vacation, holidays, CME, and personal time off • Occurrence based Malpractice Insurance is included in the package • Health Insurance is available for the Physician and dependents with routine employee participation • Access to Dental and Vision Insurance is available at the employee's expense • Short-Term and Long-Term Disability Insurance is provided • Life Insurance is provided • 457(B) and 403(B) Retirement plans are immediately available with an employer match for the 403(B) program • Professional association/ society dues/ reimbursement for CME up to $6,000/year if approved by the hospital • Legal Assistance with visa, if needed PRACTICE DESCRIPTION: Two newly constructed, established practices - Coudersport, PA and Port Allegany, PA Staffing: Three Dentists; 5 Dental Hygienists; 6 Dental Assistants; 1 Office Coordinator; 1 Office Manager, and 2 Secretary/Receptionist.
Established general practice law firm in the capitol region is looking for a legal secretary! The ideal candidate will have at least 2 years of experience in a law firm working closely with attorneys, have great organizational and multi-tasking skills. Will be supporting 2 attorneys. Responsibilities include assisting with general intake calls, administrative overflow, calendar management, answering and directing phone calls, dictation, transcription, providing general information about the firm, and some legal research. Will be working on site Monday-Friday 8am-5pm and salary is 47,000. This is a full time direct hire role!! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/10/2021
Full time
Established general practice law firm in the capitol region is looking for a legal secretary! The ideal candidate will have at least 2 years of experience in a law firm working closely with attorneys, have great organizational and multi-tasking skills. Will be supporting 2 attorneys. Responsibilities include assisting with general intake calls, administrative overflow, calendar management, answering and directing phone calls, dictation, transcription, providing general information about the firm, and some legal research. Will be working on site Monday-Friday 8am-5pm and salary is 47,000. This is a full time direct hire role!! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
The Macon, GA office of Baker, Donelson, Bearman, Caldwell and Berkowitz has an opening for a highly skilled Legal Secretary with 3+ years of litigation experience to support a busy practice. Qualified candidate must be proactive and have strong interpersonal skills as well as the ability to use good judgment in handling administrative tasks in a timely manner. Attention to detail, solid computer proficiencies, and the ability to prioritize multiple projects and problem solve is required. Candidate must have proficiency in MS Word, Outlook, superior proofreading ability, and type a minimum of 65 words per minute with high accuracy. Responsibilities include preparing legal documents, filing with courts (e-filing), redlining and formatting of various legal documents, letters, spreadsheets and presentations. Additionally, candidate may be requested to research and obtain information, facilitate the completion of various forms and processes, and other administrative tasks, such as calendaring, assisting with time entry, making travel arrangements, opening and maintaining client files and preparing expense reports. Excellent benefits, competitive salary. Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status. recblid ygp94hw8jl30ib1gygr806wlk9rdh4
11/10/2021
Full time
The Macon, GA office of Baker, Donelson, Bearman, Caldwell and Berkowitz has an opening for a highly skilled Legal Secretary with 3+ years of litigation experience to support a busy practice. Qualified candidate must be proactive and have strong interpersonal skills as well as the ability to use good judgment in handling administrative tasks in a timely manner. Attention to detail, solid computer proficiencies, and the ability to prioritize multiple projects and problem solve is required. Candidate must have proficiency in MS Word, Outlook, superior proofreading ability, and type a minimum of 65 words per minute with high accuracy. Responsibilities include preparing legal documents, filing with courts (e-filing), redlining and formatting of various legal documents, letters, spreadsheets and presentations. Additionally, candidate may be requested to research and obtain information, facilitate the completion of various forms and processes, and other administrative tasks, such as calendaring, assisting with time entry, making travel arrangements, opening and maintaining client files and preparing expense reports. Excellent benefits, competitive salary. Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status. recblid ygp94hw8jl30ib1gygr806wlk9rdh4
Law firm in Jacksonville is looking for a full time Legal Secretary/Paralegal. Firm offers excellent benefits, PTO, and 401K. Excellent salary plus bonus offered! This full time position requires the ability to handle multiple tasks such as scheduling, preparing legal documents and correspondence, electronic filing, opening new files, preparing for trial and communicating with clients, experts and witnesses. The ideal candidate must be a team player who is flexible, detail oriented and computer savvy and who possesses excellent typing and communication skills. The law firm handles commercial and complex litigation. Managing attorney?s calendars. Scheduling. Preparing legal documents. Coordinating meetings, depositions, and mediations. Electronic filing of legal documents in both Federal and State Courts. Excellent written and verbal communications skills. Exceptional organizational skills. Proficient computer skills. Be able to work independently, and have the ability to multi-task with time-sensitive work. Be proactive and highly professional with a positive attitude. The ability to work exceptionally well with clients and staff. Legal experience of 3 to 5 years is required. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/09/2021
Full time
Law firm in Jacksonville is looking for a full time Legal Secretary/Paralegal. Firm offers excellent benefits, PTO, and 401K. Excellent salary plus bonus offered! This full time position requires the ability to handle multiple tasks such as scheduling, preparing legal documents and correspondence, electronic filing, opening new files, preparing for trial and communicating with clients, experts and witnesses. The ideal candidate must be a team player who is flexible, detail oriented and computer savvy and who possesses excellent typing and communication skills. The law firm handles commercial and complex litigation. Managing attorney?s calendars. Scheduling. Preparing legal documents. Coordinating meetings, depositions, and mediations. Electronic filing of legal documents in both Federal and State Courts. Excellent written and verbal communications skills. Exceptional organizational skills. Proficient computer skills. Be able to work independently, and have the ability to multi-task with time-sensitive work. Be proactive and highly professional with a positive attitude. The ability to work exceptionally well with clients and staff. Legal experience of 3 to 5 years is required. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
Tampa Law Firm has an immediate opening for a Legal Assistant. Must have a minimum of 1 year of experience performing advanced legal secretarial duties. This is an in office role paying up to $60,000 Key Responsibilities ? Scheduling and calendaring of Hearings, Depositions, Conferences, Mediations, etc. ? Drafting of related pleadings and communication to appropriate party. ? Preparing attorneys for events. ? Handling invoices. ? Filing court documents electronically. ? Interacting with clients, attorneys and the courts in a Professional manner. ? Motivated team player with solid organizational skills and able to work in a fast-paced environment. Qualifications ? Must have a minimum of 2 years legal experience. ? Be proficient in Microsoft Word and Outlook. ? Experience with ProLaw Case Management Software a plus. ? Ideal candidate must have excellent organizational, communication and writing skills. ? Ability to multi-task and work in a fast-paced environment is required. ? Able to work independently, manage time and prioritize. ? Must type at least 45 wpm. If you meet the requirement for this role, apply today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/08/2021
Full time
Tampa Law Firm has an immediate opening for a Legal Assistant. Must have a minimum of 1 year of experience performing advanced legal secretarial duties. This is an in office role paying up to $60,000 Key Responsibilities ? Scheduling and calendaring of Hearings, Depositions, Conferences, Mediations, etc. ? Drafting of related pleadings and communication to appropriate party. ? Preparing attorneys for events. ? Handling invoices. ? Filing court documents electronically. ? Interacting with clients, attorneys and the courts in a Professional manner. ? Motivated team player with solid organizational skills and able to work in a fast-paced environment. Qualifications ? Must have a minimum of 2 years legal experience. ? Be proficient in Microsoft Word and Outlook. ? Experience with ProLaw Case Management Software a plus. ? Ideal candidate must have excellent organizational, communication and writing skills. ? Ability to multi-task and work in a fast-paced environment is required. ? Able to work independently, manage time and prioritize. ? Must type at least 45 wpm. If you meet the requirement for this role, apply today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
This Legal Secretary Position Features: ? 401k ? Interactive Environment ? Benefits Immediate need for legal secretary seeking 401k, interactive environment, and benefits. Organized, problem-solving, and written & verbal communication will be keys to success in this dynamic, stable organization. Will be responsible for maintaining files, general office duties, and communicating with management for a Legal Services company. Great benefits. Apply for this great position as a legal admin today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/08/2021
Full time
This Legal Secretary Position Features: ? 401k ? Interactive Environment ? Benefits Immediate need for legal secretary seeking 401k, interactive environment, and benefits. Organized, problem-solving, and written & verbal communication will be keys to success in this dynamic, stable organization. Will be responsible for maintaining files, general office duties, and communicating with management for a Legal Services company. Great benefits. Apply for this great position as a legal admin today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
Job DescriptionAt Freddie Mac, you will do important work to build a better housing finance system and you'll be part of a team helping to make homeownership and rental housing more accessible and affordable across the nation. As part of Freddie Mac's return to the office pilot, all employees, contingent workers and visitors must be fully vaccinated against COVID-19 in order to be on-site unless they have an approved accommodation.Position Overview:The Legal Operations and Chief of Staff, Sr. Director will report to the SVP and Principal Deputy General Counsel and Corporate Secretary and with respect to the Chief of Staff responsibilities will coordinate and work directly with the EVP General Counsel. Among the responsibilities of the position outlined below, in particular where Chief of Staff and Legal Operations roles may overlap, the GC and SVP will coordinate to designate responsibilities and assign oversight between them.Apply now and learn more about our benefits and why there's #MoreAtFreddieMac!Our Impact:Legal Operations supports the operational processes for the Legal Division, including corporate requirements for operational risk management, annual planning and budgeting, performance metrics and monitoring, management reporting, technology initiatives and tools, and administrative support services.Your Impact:Provides executive level support for divisional priorities, goals, and management issues, including critical communications both within the division and across divisions, with respect to these priorities, goals, and management issues.Coordinates the execution of the operational activities of the division including initiatives/technology; budget, financials and outside counsel management; operational risk and controls; staffing oversight; space planning and office infrastructure; and other divisional programs or new initiatives, as neededPartners with officer team to develop the annual scorecard that reflects corporate goals and metrics; facilitates quarterly assessment against divisional goals and preparation of quarterly DPR management reports; collects, synthesizes and drafts performance information and accomplishments that convey the division's contributions.Responsible for coordination of communications, functions, and speaking engagements that are broadly done across the legal division, including preparation of the quarterly Town Hall and Leadership Forum meetings, agendas, presentation decks; soliciting speakers, materials, and inputs; and handling the weekly officer meeting agendas and materials.Implements FHFA directives and/or corporate guidance, policies or procedures that impact divisional processes; draft for management approval and roll-out corresponding divisional procedures to ensure compliance with directives and corporate direction.Partners with IT to develop and maintain divisional technology roadmap; develop annual technology plan and budget for new tools and improvements to or replacements of existing tools that allow for increased efficiency of divisional processes; includes the prioritization, tracking, and reporting of funded technology initiatives.In partnership with the Operational Risk Director, provides oversight of Legal's operational risk program in alignment with corporate guidance and policies.Responsible for the overall communication and organizational change of our employee engagement and program initiatives working in partnership with the program leads and various partners (e.g., workforce shaping, leadership development and training, recruiting programs, diversity and inclusion, etc.) to ensure successful execution and alignment to our strategic priorities.Qualifications:College Degree or equivalent experience; advanced studies/degree preferred.Typically has 15 years related experience and a minimum of 5 years leading operational processes for large in-house legal departments.Minimum 5 years of people management experience.Keys to Success in this Role:Requires ability to influence and instill trust with all partners. Works optimally with individuals at all levels of the organization and drives outcomes without directly managing the people, processes or deliverables.Requires the ability to communicate with candor and empathy in sensitive situations in order to influence, change the thinking of, or gain acceptance from others at all levels without damage to relationship.Current Freddie Mac employees please apply through the internal career site.Today, Freddie Mac makes home possible for one in four home borrowers and is one of the largest sources of financing for multifamily housing. Join our smart, creative and dedicated team and you'll do important work for the housing finance system and make a difference in the lives of others.We are an equal opportunity employer and value diversity and inclusion at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with differing abilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.Notice to External Search Firms: Freddie Mac partners with BountyJobs for contingency search business through outside firms. Resumes received outside the BountyJobs system will be considered unsolicited and Freddie Mac will not be obligated to pay a placement fee. If interested in learning more, please visit and register with our referral code: MAC.Time-type:Full timeJob Category:AdministrationFLSA Status:Exempt
11/01/2021
Full time
Job DescriptionAt Freddie Mac, you will do important work to build a better housing finance system and you'll be part of a team helping to make homeownership and rental housing more accessible and affordable across the nation. As part of Freddie Mac's return to the office pilot, all employees, contingent workers and visitors must be fully vaccinated against COVID-19 in order to be on-site unless they have an approved accommodation.Position Overview:The Legal Operations and Chief of Staff, Sr. Director will report to the SVP and Principal Deputy General Counsel and Corporate Secretary and with respect to the Chief of Staff responsibilities will coordinate and work directly with the EVP General Counsel. Among the responsibilities of the position outlined below, in particular where Chief of Staff and Legal Operations roles may overlap, the GC and SVP will coordinate to designate responsibilities and assign oversight between them.Apply now and learn more about our benefits and why there's #MoreAtFreddieMac!Our Impact:Legal Operations supports the operational processes for the Legal Division, including corporate requirements for operational risk management, annual planning and budgeting, performance metrics and monitoring, management reporting, technology initiatives and tools, and administrative support services.Your Impact:Provides executive level support for divisional priorities, goals, and management issues, including critical communications both within the division and across divisions, with respect to these priorities, goals, and management issues.Coordinates the execution of the operational activities of the division including initiatives/technology; budget, financials and outside counsel management; operational risk and controls; staffing oversight; space planning and office infrastructure; and other divisional programs or new initiatives, as neededPartners with officer team to develop the annual scorecard that reflects corporate goals and metrics; facilitates quarterly assessment against divisional goals and preparation of quarterly DPR management reports; collects, synthesizes and drafts performance information and accomplishments that convey the division's contributions.Responsible for coordination of communications, functions, and speaking engagements that are broadly done across the legal division, including preparation of the quarterly Town Hall and Leadership Forum meetings, agendas, presentation decks; soliciting speakers, materials, and inputs; and handling the weekly officer meeting agendas and materials.Implements FHFA directives and/or corporate guidance, policies or procedures that impact divisional processes; draft for management approval and roll-out corresponding divisional procedures to ensure compliance with directives and corporate direction.Partners with IT to develop and maintain divisional technology roadmap; develop annual technology plan and budget for new tools and improvements to or replacements of existing tools that allow for increased efficiency of divisional processes; includes the prioritization, tracking, and reporting of funded technology initiatives.In partnership with the Operational Risk Director, provides oversight of Legal's operational risk program in alignment with corporate guidance and policies.Responsible for the overall communication and organizational change of our employee engagement and program initiatives working in partnership with the program leads and various partners (e.g., workforce shaping, leadership development and training, recruiting programs, diversity and inclusion, etc.) to ensure successful execution and alignment to our strategic priorities.Qualifications:College Degree or equivalent experience; advanced studies/degree preferred.Typically has 15 years related experience and a minimum of 5 years leading operational processes for large in-house legal departments.Minimum 5 years of people management experience.Keys to Success in this Role:Requires ability to influence and instill trust with all partners. Works optimally with individuals at all levels of the organization and drives outcomes without directly managing the people, processes or deliverables.Requires the ability to communicate with candor and empathy in sensitive situations in order to influence, change the thinking of, or gain acceptance from others at all levels without damage to relationship.Current Freddie Mac employees please apply through the internal career site.Today, Freddie Mac makes home possible for one in four home borrowers and is one of the largest sources of financing for multifamily housing. Join our smart, creative and dedicated team and you'll do important work for the housing finance system and make a difference in the lives of others.We are an equal opportunity employer and value diversity and inclusion at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with differing abilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.Notice to External Search Firms: Freddie Mac partners with BountyJobs for contingency search business through outside firms. Resumes received outside the BountyJobs system will be considered unsolicited and Freddie Mac will not be obligated to pay a placement fee. If interested in learning more, please visit and register with our referral code: MAC.Time-type:Full timeJob Category:AdministrationFLSA Status:Exempt
Overview CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.ResponsibilitiesESSENTIAL FUNCTIONS:Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).Processes incoming and outgoing mail and materials; takes initiative to answer mail and/or requests, as appropriate.Anticipates executive's needs and is proactive in meeting those needs.Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.Manages and coordinates executive(s) schedules and meetings.Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.Makes all travel arrangements and plans for executive(s)Maintains accurate specific and general files and records, including legal and confidential files.Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization.QualificationsMINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:High school diploma.Three to five years administrative secretary/administrative assistant experience.Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.Good knowledge and demonstration of professional office practices.
09/26/2021
Full time
Overview CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.ResponsibilitiesESSENTIAL FUNCTIONS:Answers and screens telephone calls and provides information on behalf of the executive(s); answers questions about assigned area(s).In absence of executive(s), effectively uses available resources to make minor administrative decisions. Prioritizes communications and correspondence for executive(s).Processes incoming and outgoing mail and materials; takes initiative to answer mail and/or requests, as appropriate.Anticipates executive's needs and is proactive in meeting those needs.Creates presentations, communications and other professional documents under the direction and guidance of the executive(s).Independently composes and prepares letters, reports, meeting materials and memoranda in a professional format.Takes and transcribes dictation of letters, memoranda, articles, standards, and other material.Manages and coordinates executive(s) schedules and meetings.Makes necessary arrangements for administrative meetings and attends and takes minutes at such meetings, distributing meeting minutes and related material to appropriate individuals; completes follow-up on actions taken at meetings.Makes all travel arrangements and plans for executive(s)Maintains accurate specific and general files and records, including legal and confidential files.Shows initiative and flexibility in carrying out day-to-day responsibilities to executive(s) and the organization.QualificationsMINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:High school diploma.Three to five years administrative secretary/administrative assistant experience.Proficiency in using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases is required.Good knowledge and demonstration of professional office practices.
Mid-Atlantic Region Commission on Higher Education
Philadelphia, Pennsylvania
Senior Vice President for Legal Affairs and General Counsel The Middle States Commission on Higher Education (MSCHE), an institutional accreditor, invites inquiries, nominations, and applications for the position of Senior Vice President for Legal Affairs and General Counsel. Middle States Commission on Higher Education: MSCHE, located in Philadelphia, PA, is a voluntary, non-governmental, membership association that defines, maintains, and promotes educational excellence across institutions with diverse missions, student populations, and resources. MSCHE is recognized as an institutional accreditor by the U.S. Secretary of Education and the Council on Higher Education Accreditation (CHEA). Senior Vice President for Legal Affairs and General Counsel: Under the supervision of the President, the incumbent of this position will support a broad range of legal activities within the organization. The incumbent in this position will manage and assess legal risks and ensure the appropriate management of complex legal and regulatory matters that arise from the organization and from the business of accrediting colleges and universities. The incumbent in this position will support personnel-related matters and serve as a resource for human resource staff. The management of subpoenas and other legal notices will be expected of the incumbent, and the review of documents and contracts will be necessary to best support the work of the organization. The Senior Vice President for Legal Affairs and General Counsel will oversee and manage the Commission's legal aspects of the complex substantive change process in accordance with federal regulation as well as Commission policy and procedures, which require legal review, more in-depth evaluation, and often reflect changes in legal status, form of control, or ownership. Working with other staff, proposing appropriate action language, and supporting the breadth of the review will be critical. The incumbent will also provide counsel to the President on any institutional matter that reflects other high-level risks for the organization. The Senior Vice President for Legal Affairs and General Counsel is expected to remain knowledgeable of applicable federal and state regulations, Commission policy and procedures, and legal trends that could impact the organization or its accreditation activities. Participation in policy discussions with staff, the Commission, and through other opportunities at regional or national events as requested by the President will be expected. The Senior Vice President for Legal Affairs and General Counsel will serve as an organizational leader and provide energetic and positive interactions with staff, Commissioners, member institutions, peer evaluators, and all constituents through exceptional customer service and communication skills. This is a Full time exempt, remote teleworking position, but does require onsite presence in Philadelphia, PA, and other locations when necessary to fulfill the work of the Commission. The incumbent is expected to travel to and represent the Commission at regional, national, and international events and conferences, funding permitting. This position offers a competitive salary with excellent benefits and work environment. Other Responsibilities include: Legal Support and Advice on Organizational Matters; Legal Advice on Institutional Matters; and Joining the Executive Leadership Team and Cabinet and actively support and participate within the Commission's activities. Minimum Qualifications: Juris doctor degree from an ABA-accredited law school; A minimum of three years of legal experience; Licensed and in good standing to practice law in the Commonwealth of Pennsylvania or eligible for immediate licensure; Broad legal experience across a range of areas, including labor law, contract law, corporate transactions, antitrust compliance, and general non-profit laws and principles; Broad-based legal experience and knowledge of higher education and/or with non-profit organizations; Demonstrated experience working with a governing board; Demonstrated general legal experience in the areas needed to support the position; Demonstrated knowledge and understanding of the legal issues confronting colleges and universities, including those from a regulatory perspective; Knowledge or experience in international law and/or antitrust law would be beneficial to the position; Exceptional verbal, written, and customer service skills, with demonstrated ability to work independently as well as collaboratively in a team environment; Demonstrated technology skills needed for the position, with the flexibility to adapt to changing technology as necessary; and Exceptional analytical, interpersonal, research, and organizational skills. For more information on MSCHE and the position, including additional responsibilities and a full list of qualifications, please email (see below) How to Apply: Inquiries, nominations, and applications may be sent to: . Applications should include: 1) a detailed letter of interest; 2) a current resume; and 3) a list of five professional references with contact information. References will not be contacted without permission from the candidate. Please submit applications by October 10, 2021. Late or incomplete applications may not be considered. MSCHE is an Equal Employment Opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. MSCHE strictly prohibits and does not tolerate unlawful discrimination against employees, applicants, or any other covered persons on the basis of protected class membership. For information please visit, The Chronicle of Higher Education. Keywords: VP Legal Affairs, Location: Philadelphia, PA - 19104
09/25/2021
Full time
Senior Vice President for Legal Affairs and General Counsel The Middle States Commission on Higher Education (MSCHE), an institutional accreditor, invites inquiries, nominations, and applications for the position of Senior Vice President for Legal Affairs and General Counsel. Middle States Commission on Higher Education: MSCHE, located in Philadelphia, PA, is a voluntary, non-governmental, membership association that defines, maintains, and promotes educational excellence across institutions with diverse missions, student populations, and resources. MSCHE is recognized as an institutional accreditor by the U.S. Secretary of Education and the Council on Higher Education Accreditation (CHEA). Senior Vice President for Legal Affairs and General Counsel: Under the supervision of the President, the incumbent of this position will support a broad range of legal activities within the organization. The incumbent in this position will manage and assess legal risks and ensure the appropriate management of complex legal and regulatory matters that arise from the organization and from the business of accrediting colleges and universities. The incumbent in this position will support personnel-related matters and serve as a resource for human resource staff. The management of subpoenas and other legal notices will be expected of the incumbent, and the review of documents and contracts will be necessary to best support the work of the organization. The Senior Vice President for Legal Affairs and General Counsel will oversee and manage the Commission's legal aspects of the complex substantive change process in accordance with federal regulation as well as Commission policy and procedures, which require legal review, more in-depth evaluation, and often reflect changes in legal status, form of control, or ownership. Working with other staff, proposing appropriate action language, and supporting the breadth of the review will be critical. The incumbent will also provide counsel to the President on any institutional matter that reflects other high-level risks for the organization. The Senior Vice President for Legal Affairs and General Counsel is expected to remain knowledgeable of applicable federal and state regulations, Commission policy and procedures, and legal trends that could impact the organization or its accreditation activities. Participation in policy discussions with staff, the Commission, and through other opportunities at regional or national events as requested by the President will be expected. The Senior Vice President for Legal Affairs and General Counsel will serve as an organizational leader and provide energetic and positive interactions with staff, Commissioners, member institutions, peer evaluators, and all constituents through exceptional customer service and communication skills. This is a Full time exempt, remote teleworking position, but does require onsite presence in Philadelphia, PA, and other locations when necessary to fulfill the work of the Commission. The incumbent is expected to travel to and represent the Commission at regional, national, and international events and conferences, funding permitting. This position offers a competitive salary with excellent benefits and work environment. Other Responsibilities include: Legal Support and Advice on Organizational Matters; Legal Advice on Institutional Matters; and Joining the Executive Leadership Team and Cabinet and actively support and participate within the Commission's activities. Minimum Qualifications: Juris doctor degree from an ABA-accredited law school; A minimum of three years of legal experience; Licensed and in good standing to practice law in the Commonwealth of Pennsylvania or eligible for immediate licensure; Broad legal experience across a range of areas, including labor law, contract law, corporate transactions, antitrust compliance, and general non-profit laws and principles; Broad-based legal experience and knowledge of higher education and/or with non-profit organizations; Demonstrated experience working with a governing board; Demonstrated general legal experience in the areas needed to support the position; Demonstrated knowledge and understanding of the legal issues confronting colleges and universities, including those from a regulatory perspective; Knowledge or experience in international law and/or antitrust law would be beneficial to the position; Exceptional verbal, written, and customer service skills, with demonstrated ability to work independently as well as collaboratively in a team environment; Demonstrated technology skills needed for the position, with the flexibility to adapt to changing technology as necessary; and Exceptional analytical, interpersonal, research, and organizational skills. For more information on MSCHE and the position, including additional responsibilities and a full list of qualifications, please email (see below) How to Apply: Inquiries, nominations, and applications may be sent to: . Applications should include: 1) a detailed letter of interest; 2) a current resume; and 3) a list of five professional references with contact information. References will not be contacted without permission from the candidate. Please submit applications by October 10, 2021. Late or incomplete applications may not be considered. MSCHE is an Equal Employment Opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. MSCHE strictly prohibits and does not tolerate unlawful discrimination against employees, applicants, or any other covered persons on the basis of protected class membership. For information please visit, The Chronicle of Higher Education. Keywords: VP Legal Affairs, Location: Philadelphia, PA - 19104
Spirit of America Federal Credit Union
Lincoln, Nebraska
SPIRIT OF AMERICA FEDERAL CREDIT UNION General Summary: Responsible for Credit Union Accounting Records; Reporting to Government Agencies and Vendors; Liaison to Data Processor; Security; Regulatory Compliance. Credit Union experience (or financial institution) Required for Experience. Responsible for assisting the Credit Union President/C.E.O. in the overall "management" of the Credit Union assets. Essential Functions 1. Assist the President with projects, new services, obtaining bids, and so forth. 2. Ensure that the President is kept fully informed on the conditions and operations of the Credit Union, and of all important factors influencing them. 3. Assist in the development, implementation and maintenance of operational procedures to maximize efficiency and quality of work, and to provide consistent quality service to members. 4. Assume all responsibilities of the Credit Union President/CEO in his/her absence. 5. Prepare or responsible for overseeing the preparation of monthly, quarterly and annual financial and statistical reports for the President and Board of Directors. 6. Prepare for review by President and approval by the Board of Directors the Budget for the Credit Union which is consistent with the overall strategic plan. To implement and oversee the Budget after approval. 7. Security Officer of the Credit Union. 8. Serve as Bank Secrecy Act Compliance Officer, NMLS (National Mortgage Licensing System), responsible for Truth in Savings and other Regulatory compliance. Annual Federal Reserve Report - Reg D - Form 2910a. NMLS (Nationwide Mortgage Licensing System) - Registration for new and renewal of staff and so forth. 9. Ensure that the Credit Union is in compliance with state and federal laws and regulations as established by the National Credit Union Administration (NCUA), the Nebraska Department of Banking and Finance, FFIEC, and other regulatory agencies. 10. Act on Credit Union investments as a member of the Investment Committee. Obtain together information from the various Board approved investment vendors and also direct investments to include the investment maturity ladder for decision making. 11. Assist President in preparing weekly staff meetings. 12. Assist the President with the replenishment and verifying cash for MSR and MSR/Clerk cash drawers. Replenish and verify safe totals with the President or PAR with Supervisory Authority. 13. Balance previous day's business cash to GL balance; Review daily reports - Large Member Checks clearing; Cash transaction register; Override; Undo and Dormant Account reports; Loan maintenance; Make daily cash flow projection; Post Hold files and so forth. 14. Balance Millennium Corporate statements on a weekly basis. 15. Prepare Employee Retirement Plan reporting for 401(k) and Defined Benefit. 16. Responsible for insurance paperwork to include: Maintaining records for life insurance, long term disability, health and dental. Make insurance disbursements and premium collections for health, life and long-term disability including wrap and summary of benefits for employees. 17. Responsible for the Credit Union's Bond and Casualty Insurance to include: questionnaires, reporting and bond claims. Completes CUNA Mutual Group bond renewal with President. 18. Take action on returned NSF checks deposited to member accounts. 19. Prepare quarterly reports for federal withholding, unemployment compensation, etc. 20. Prepare the quarterly Call Report for NCUA. 21. Prepare Annual 945 Report. 22. Attend Board of Director's monthly meetings and take minutes for the Board secretary. 23. Prepare and/or verify employee and vendor annual W-2's, 1099 MISC and so forth for year-end reporting. 24. Seek legal counsel in processing member POA, Trusts, Guardianship and Conservative accounts. In charge of deceased member accounts. Get appropriate documents, contact joint owners, seek legal counsel as needed and so forth. 25. File the unclaimed property report with the State by November 1 each year. 26. Create and maintain employee payroll records including their semi-monthly paystubs. 27. Staff Liaison for the IST Committee - prepares the agenda, research as needed and takes the Committee minutes. 28. Staff Liaison to the Supervisory Committee - prepares the agenda, research as needed and takes the Committee minutes. 29. Staff Liaison to the Delinquency Committee - prepares the agenda, research as needed and takes the Committee minutes. 30. Maintaining vendor contracts and due diligence to include recordkeeping, mailing notices in advance of potential non-renewal (typically six months), sending contracts to legal counsel for review and for opinion to submit to the Board of Directors, etc. 31. Participate in community and business affairs, as necessary, to contribute to the image of the Credit Union. 32. Other duties as assigned by the President. NOTE: The list of essential functions is not exhaustive. It may be supplemented as necessary from time to time. Vice President- Lincoln, NE #Hiring #Lincoln #Nebraska
09/25/2021
Full time
SPIRIT OF AMERICA FEDERAL CREDIT UNION General Summary: Responsible for Credit Union Accounting Records; Reporting to Government Agencies and Vendors; Liaison to Data Processor; Security; Regulatory Compliance. Credit Union experience (or financial institution) Required for Experience. Responsible for assisting the Credit Union President/C.E.O. in the overall "management" of the Credit Union assets. Essential Functions 1. Assist the President with projects, new services, obtaining bids, and so forth. 2. Ensure that the President is kept fully informed on the conditions and operations of the Credit Union, and of all important factors influencing them. 3. Assist in the development, implementation and maintenance of operational procedures to maximize efficiency and quality of work, and to provide consistent quality service to members. 4. Assume all responsibilities of the Credit Union President/CEO in his/her absence. 5. Prepare or responsible for overseeing the preparation of monthly, quarterly and annual financial and statistical reports for the President and Board of Directors. 6. Prepare for review by President and approval by the Board of Directors the Budget for the Credit Union which is consistent with the overall strategic plan. To implement and oversee the Budget after approval. 7. Security Officer of the Credit Union. 8. Serve as Bank Secrecy Act Compliance Officer, NMLS (National Mortgage Licensing System), responsible for Truth in Savings and other Regulatory compliance. Annual Federal Reserve Report - Reg D - Form 2910a. NMLS (Nationwide Mortgage Licensing System) - Registration for new and renewal of staff and so forth. 9. Ensure that the Credit Union is in compliance with state and federal laws and regulations as established by the National Credit Union Administration (NCUA), the Nebraska Department of Banking and Finance, FFIEC, and other regulatory agencies. 10. Act on Credit Union investments as a member of the Investment Committee. Obtain together information from the various Board approved investment vendors and also direct investments to include the investment maturity ladder for decision making. 11. Assist President in preparing weekly staff meetings. 12. Assist the President with the replenishment and verifying cash for MSR and MSR/Clerk cash drawers. Replenish and verify safe totals with the President or PAR with Supervisory Authority. 13. Balance previous day's business cash to GL balance; Review daily reports - Large Member Checks clearing; Cash transaction register; Override; Undo and Dormant Account reports; Loan maintenance; Make daily cash flow projection; Post Hold files and so forth. 14. Balance Millennium Corporate statements on a weekly basis. 15. Prepare Employee Retirement Plan reporting for 401(k) and Defined Benefit. 16. Responsible for insurance paperwork to include: Maintaining records for life insurance, long term disability, health and dental. Make insurance disbursements and premium collections for health, life and long-term disability including wrap and summary of benefits for employees. 17. Responsible for the Credit Union's Bond and Casualty Insurance to include: questionnaires, reporting and bond claims. Completes CUNA Mutual Group bond renewal with President. 18. Take action on returned NSF checks deposited to member accounts. 19. Prepare quarterly reports for federal withholding, unemployment compensation, etc. 20. Prepare the quarterly Call Report for NCUA. 21. Prepare Annual 945 Report. 22. Attend Board of Director's monthly meetings and take minutes for the Board secretary. 23. Prepare and/or verify employee and vendor annual W-2's, 1099 MISC and so forth for year-end reporting. 24. Seek legal counsel in processing member POA, Trusts, Guardianship and Conservative accounts. In charge of deceased member accounts. Get appropriate documents, contact joint owners, seek legal counsel as needed and so forth. 25. File the unclaimed property report with the State by November 1 each year. 26. Create and maintain employee payroll records including their semi-monthly paystubs. 27. Staff Liaison for the IST Committee - prepares the agenda, research as needed and takes the Committee minutes. 28. Staff Liaison to the Supervisory Committee - prepares the agenda, research as needed and takes the Committee minutes. 29. Staff Liaison to the Delinquency Committee - prepares the agenda, research as needed and takes the Committee minutes. 30. Maintaining vendor contracts and due diligence to include recordkeeping, mailing notices in advance of potential non-renewal (typically six months), sending contracts to legal counsel for review and for opinion to submit to the Board of Directors, etc. 31. Participate in community and business affairs, as necessary, to contribute to the image of the Credit Union. 32. Other duties as assigned by the President. NOTE: The list of essential functions is not exhaustive. It may be supplemented as necessary from time to time. Vice President- Lincoln, NE #Hiring #Lincoln #Nebraska
We are seeking a legal secretary to join our real estate and finance team at a full-service law firm. Applicants should possess a minimum of 2 - 3 years recent experience as a legal secretary or paralegal. Previous work experience in Hawaii in the real estate practice area or a title company highly desired. Applicants should have a high level of professionalism, a positive attitude, strong organizational skills, the ability to multi-task effectively and a team-oriented approach. Microsoft Office skills are a must and the ability to utilize computerized techniques and software when applicable is desired. A notary license, or willingness to obtain notary license shortly after hire, is important. If interested in this position, please e-mail your resume to .
09/25/2021
Full time
We are seeking a legal secretary to join our real estate and finance team at a full-service law firm. Applicants should possess a minimum of 2 - 3 years recent experience as a legal secretary or paralegal. Previous work experience in Hawaii in the real estate practice area or a title company highly desired. Applicants should have a high level of professionalism, a positive attitude, strong organizational skills, the ability to multi-task effectively and a team-oriented approach. Microsoft Office skills are a must and the ability to utilize computerized techniques and software when applicable is desired. A notary license, or willingness to obtain notary license shortly after hire, is important. If interested in this position, please e-mail your resume to .
This Legal Secretary Position Features: •401k •Interactive Environment •Benefits Immediate need for legal secretary seeking 401k, interactive environment, and benefits. Organized, problem-solving, and written & verbal communication will be keys to success in this dynamic, stable organization. Will be responsible for maintaining files, general office duties, and communicating with management for a Legal Services company. Great benefits. Apply for this great position as a legal admin today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
09/24/2021
Full time
This Legal Secretary Position Features: •401k •Interactive Environment •Benefits Immediate need for legal secretary seeking 401k, interactive environment, and benefits. Organized, problem-solving, and written & verbal communication will be keys to success in this dynamic, stable organization. Will be responsible for maintaining files, general office duties, and communicating with management for a Legal Services company. Great benefits. Apply for this great position as a legal admin today! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
LEGAL SECRETARY PARALEGAL POSITION FOR: MAJOR LAW FIRM This LEGAL SECRETARY POSITION will support attorneys in the litigation group with a focus on Personal Injury Law/ Employment Law Litigation. Responsibilities include but are not limited to: Preparing, revising and formatting legal documents, spreadsheets and presentations Scheduling appointments, travel and maintaining calendars and court deadlines; Extensive knowledge and experience in paper court filings and efiling in State, District and Appellate courts as well as update all electronic pleadings/correspondence; Administrative tasks including preparing expenses, editing prebills, running conflict of interest checks and opening new engagements; Delegate and oversee work sent to appropriate office departments in a timely and efficient manner; Assist other secretaries and attorneys in practice group as time permits and as requested by other attorneys or the Director of Administration. QUALIFICATIONS: High proficiency in Microsoft Office Suite (Word, Excel, Outlook), Ability to use good judgment in handling administrative tasks with minimal supervisions; Excellent interpersonal and customer skills; Strong organizational, multi-tasking and problem solving skills; Ability to prioritize work with changing demands from multiple timekeepers; Flexible, team oriented attitude; Strong attention to detail while remaining calm in deadline driven situations is required. EXPERIENCE: High School diploma or equivalent required; At least 3-5 years of litigation support experience; Strong E-filing experience. IF YOU ARE INTERESTED IN THIS AMAZING OPPORTUNITY APPLY TO THIS ADD OR EMAIL US YOUR RESUME. Job Requirements: Preparing, revising and formatting legal documents, spreadsheets and presentations Scheduling appointments, travel and maintaining calendars and court deadlines; Extensive knowledge and experience in paper court filings and efiling in State, District and Appellate courts as well as update all electronic pleadings/correspondence; Administrative tasks including preparing expenses, editing prebills, running conflict of interest checks and opening new engagements; Delegate and oversee work sent to appropriate office departments in a timely and efficient manner; Assist other secretaries and attorneys in practice group as time permits and as requested by other attorneys or the Director of Administration.
09/22/2021
Full time
LEGAL SECRETARY PARALEGAL POSITION FOR: MAJOR LAW FIRM This LEGAL SECRETARY POSITION will support attorneys in the litigation group with a focus on Personal Injury Law/ Employment Law Litigation. Responsibilities include but are not limited to: Preparing, revising and formatting legal documents, spreadsheets and presentations Scheduling appointments, travel and maintaining calendars and court deadlines; Extensive knowledge and experience in paper court filings and efiling in State, District and Appellate courts as well as update all electronic pleadings/correspondence; Administrative tasks including preparing expenses, editing prebills, running conflict of interest checks and opening new engagements; Delegate and oversee work sent to appropriate office departments in a timely and efficient manner; Assist other secretaries and attorneys in practice group as time permits and as requested by other attorneys or the Director of Administration. QUALIFICATIONS: High proficiency in Microsoft Office Suite (Word, Excel, Outlook), Ability to use good judgment in handling administrative tasks with minimal supervisions; Excellent interpersonal and customer skills; Strong organizational, multi-tasking and problem solving skills; Ability to prioritize work with changing demands from multiple timekeepers; Flexible, team oriented attitude; Strong attention to detail while remaining calm in deadline driven situations is required. EXPERIENCE: High School diploma or equivalent required; At least 3-5 years of litigation support experience; Strong E-filing experience. IF YOU ARE INTERESTED IN THIS AMAZING OPPORTUNITY APPLY TO THIS ADD OR EMAIL US YOUR RESUME. Job Requirements: Preparing, revising and formatting legal documents, spreadsheets and presentations Scheduling appointments, travel and maintaining calendars and court deadlines; Extensive knowledge and experience in paper court filings and efiling in State, District and Appellate courts as well as update all electronic pleadings/correspondence; Administrative tasks including preparing expenses, editing prebills, running conflict of interest checks and opening new engagements; Delegate and oversee work sent to appropriate office departments in a timely and efficient manner; Assist other secretaries and attorneys in practice group as time permits and as requested by other attorneys or the Director of Administration.
ITAC Solutions is seeking a Legal Secretary for a great client in the Mobile area. This person will be a critical thinker and comfortable in a fast-paced environment. What you'll be doing (duties of this position): Support attorney with administrative support, always maintaining confidentiality Maintain attorney calendar and schedule meetings, hearings, trial dates, etc. Utilize excellent typing skills to transcribe dictation Prepare and file legal documents Enter attorney time in billing system Ensure work accurate and created in a timely manner What you'll need to be considered (requirements): Minimum of 3 years of legal assistant experience Excellent interpersonal skills and strong oral and written communication skills Strong organizational skills to coordinate multiple activities Familiar with Microsoft Word, Excel, Outlook, and Adobe Litigation experience preferred
09/22/2021
Full time
ITAC Solutions is seeking a Legal Secretary for a great client in the Mobile area. This person will be a critical thinker and comfortable in a fast-paced environment. What you'll be doing (duties of this position): Support attorney with administrative support, always maintaining confidentiality Maintain attorney calendar and schedule meetings, hearings, trial dates, etc. Utilize excellent typing skills to transcribe dictation Prepare and file legal documents Enter attorney time in billing system Ensure work accurate and created in a timely manner What you'll need to be considered (requirements): Minimum of 3 years of legal assistant experience Excellent interpersonal skills and strong oral and written communication skills Strong organizational skills to coordinate multiple activities Familiar with Microsoft Word, Excel, Outlook, and Adobe Litigation experience preferred