DEFINITION THE CITY OF AZUSA IS SEEKING A DYNAMIC INDIVIDUAL TO WORK ALONGSIDE A DYNAMIC HUMAN RESOURCES AND PAYROLL TEAM! SALARY AND BENEFIT INFORMATION $23.58 - $28.66 Hourly $4,087.38 - $4,968.23 Monthly $49,048.56 - $59,618.76 Annually This is an unrepresented, confidential position with benefits associated with ACEA, including: $1,500 - Mo nthly Flexible Benefit Plan Contribution for Medical Benefits, City Paid Health Retirement Account; Bilingual Incentive Pay, City Paid Deferred Compensation, generous Tuition Reimbursement Program, & so much more! DEADLINE TO APPLY: Online applications will be accepted beginning Thursday, March 28, 2024 through Sunday, April 21, 2024. Qualified and interested applicants are encouraged to apply immediately as this recruitment may close without notice after it's been open for a minimum of five (5) business days and the department's needs have been met. DEFINITION Under general supervision, performs clerical duties of moderate difficulty and variety of para-professional, technical, and assigned administrative tasks associated with various personnel related functions in the Administrative Services Department. ESSENTIAL FUNCTIONS CLASS CHARACTERISTICS This is an entry-level confidential classification that acts independently in a support role responsible for performing various technical, clerical, and administrative support tasks for assigned division or department. This classification is distinguished from other clerical support positions in that Personnel Services Assistant applies knowledge of personnel policies and procedures under general supervision, practicing high confidentiality and discretion. Personnel Services Assistant is further distinguished from other clerical support positions in that the incumbent may be assigned to provide support for grievance resolution or collective bargaining activities such as collecting and compiling wage and benefit data/material to be presented at the bargaining table. SUPERVISION EXCERCISED The incumbent receives supervision from the Director of Administrative Services, or their designee. Incumbent may also take work guidance from other confidential classified Administrative Services Department staff. ESSENTIAL FUNCTIONS Provides direct and confidential clerical support to a department head and other staff members as required; maintains calendar of appointments; receives visitors; ascertains reason for visit and notifies appropriate party; prepares correspondence often working from notes or directions as to objective to be achieved; reviews incoming correspondence and routes in accordance with standard procedures. Performs electronic data processing of personnel related transactions including data verification and adherence to strict deadlines. Assists employees and others in preparing a wide variety of forms. Reviews forms and documents for completeness. Assists with preparation and distribution of Job Opportunity announcements, updates job summary listings, and assists with marketing. Prepares a variety of reports and statistics for internal and external use. Manages record storage, destruction and retrieval of Division's records and files. Prepares, processes, and tracks purchase requisitions for services and materials; enters purchase information into computer system; ensures issuance of purchase order; prepares demand for payment for management approval; tracks contract payments for departmental projects and other obligations. Responsible for maintaining a wide variety of personnel files. Researches and answers inquiries from the public, applicants, and employees on issues concerning their applications, examinations, records, and benefits. Aids in researching information regarding promotional examination eligibility, benefit issues, grievances, collective bargaining agreements, and contract negotiations. Prepares, sorts, files, and/or processes a variety of correspondence, reports, records, and documents in draft and final form. Provides clerical and para-professional support to department management, fellow staff members, other City personnel, outside agencies, and the public relating to routine administrative, fiscal or operational issues. Coordinates departmental activities, programs, and training with other City departments and outside agencies. Prepares, validates, processes, and/or checks a variety of documents and records, such as time sheets, invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards; compiles and records fiscal and statistical data according to established procedures. Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instruction. Records notes in a variety of employee relations and collective bargaining meetings. Performs related duties as required. QUALIFICATION GUIDELINES QUALIFICATIONS Education and/or Experience Education: HS Diploma/GED. Some college level course work in Human Resources, Business Administration, Public Administration or specialized training in the clerical/secretarial occupational field is desirable. College education (or equivalent course work) in Human Resources, Public Administration, or a related field may be substituted for the required experience. Experience: Two (2) years of recent experience in clerical or technical administrative, Human Resources, and/or Payroll work involving maintenance of records, explaining policies and procedures, and heavy public contact. Licenses or Certification Possession of and ability to maintain a valid Class C California Driver's License and a satisfactory driving record. Knowledge, Skills, and Abilities Knowledge Knowledge of general office methods, practices, policies and procedures, including maintenance of records. Ability to learn automated data processing systems as they relate to personnel functions; exceptional in organizational and customer service skills. Ability Ability to interpret and explain personnel policies and procedures, contractual agreements, and benefits to employees and others, and effectively apply them. Input and audit various transactions accurately. Communicate clearly and concisely, both orally and in writing; prepare reports. Maintain accurate records and files. Choose among alternatives to resolve problems; perform moderate to difficult clerical work. Maintain effective work relationships with the public, department heads, City staff, outside agencies. Understand and follow verbal and written directions; work independently; operate a computer and use a variety of computer software; learn office methods and procedures. Type and transcribe dictation; use correct English grammar, punctuation and spelling; alphabetize or numerically/chronologically sort materials. Perform assigned specific program activities. Serve as liaison between outside agencies, the department head, and other City departments. Handle confidential matters with discretion. SPECIAL REQUIREMENTS/PHYSICAL, MENTAL, ENVIRONMENTAL CONDITIONS MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. Environmental Conditions Work is performed primarily in a standard office setting. Incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. Grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Lift, drag and push files, paper and documents weighing up to 20. Some requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. RECRUITMENT PROCESS: You can apply for this position online clicking on the "Apply" link at the top of this page. If this is the first time you are applying using our online application system, you will need to create a Username and Password. (If you have previously applied for a position using the NEOGOV system and already have a Username and Password set up, you do not need to do this again to apply just login and start building your application). Once you have established your account and log in to the system, you can begin building your application by clicking on the "Build Job Application" link. Your application can be saved and used to apply for additional or future job openings with the City of Azusa. Applications must be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. Applications that are submitted without a resume, or have unanswered supplemental questions, may be deemed incomplete. Your application must include at least ten years of employment history (assuming you have been employed for ten years). List most recent experience first. Carefully account for all employment, paid or unpaid . click apply for full job details
03/28/2024
Full time
DEFINITION THE CITY OF AZUSA IS SEEKING A DYNAMIC INDIVIDUAL TO WORK ALONGSIDE A DYNAMIC HUMAN RESOURCES AND PAYROLL TEAM! SALARY AND BENEFIT INFORMATION $23.58 - $28.66 Hourly $4,087.38 - $4,968.23 Monthly $49,048.56 - $59,618.76 Annually This is an unrepresented, confidential position with benefits associated with ACEA, including: $1,500 - Mo nthly Flexible Benefit Plan Contribution for Medical Benefits, City Paid Health Retirement Account; Bilingual Incentive Pay, City Paid Deferred Compensation, generous Tuition Reimbursement Program, & so much more! DEADLINE TO APPLY: Online applications will be accepted beginning Thursday, March 28, 2024 through Sunday, April 21, 2024. Qualified and interested applicants are encouraged to apply immediately as this recruitment may close without notice after it's been open for a minimum of five (5) business days and the department's needs have been met. DEFINITION Under general supervision, performs clerical duties of moderate difficulty and variety of para-professional, technical, and assigned administrative tasks associated with various personnel related functions in the Administrative Services Department. ESSENTIAL FUNCTIONS CLASS CHARACTERISTICS This is an entry-level confidential classification that acts independently in a support role responsible for performing various technical, clerical, and administrative support tasks for assigned division or department. This classification is distinguished from other clerical support positions in that Personnel Services Assistant applies knowledge of personnel policies and procedures under general supervision, practicing high confidentiality and discretion. Personnel Services Assistant is further distinguished from other clerical support positions in that the incumbent may be assigned to provide support for grievance resolution or collective bargaining activities such as collecting and compiling wage and benefit data/material to be presented at the bargaining table. SUPERVISION EXCERCISED The incumbent receives supervision from the Director of Administrative Services, or their designee. Incumbent may also take work guidance from other confidential classified Administrative Services Department staff. ESSENTIAL FUNCTIONS Provides direct and confidential clerical support to a department head and other staff members as required; maintains calendar of appointments; receives visitors; ascertains reason for visit and notifies appropriate party; prepares correspondence often working from notes or directions as to objective to be achieved; reviews incoming correspondence and routes in accordance with standard procedures. Performs electronic data processing of personnel related transactions including data verification and adherence to strict deadlines. Assists employees and others in preparing a wide variety of forms. Reviews forms and documents for completeness. Assists with preparation and distribution of Job Opportunity announcements, updates job summary listings, and assists with marketing. Prepares a variety of reports and statistics for internal and external use. Manages record storage, destruction and retrieval of Division's records and files. Prepares, processes, and tracks purchase requisitions for services and materials; enters purchase information into computer system; ensures issuance of purchase order; prepares demand for payment for management approval; tracks contract payments for departmental projects and other obligations. Responsible for maintaining a wide variety of personnel files. Researches and answers inquiries from the public, applicants, and employees on issues concerning their applications, examinations, records, and benefits. Aids in researching information regarding promotional examination eligibility, benefit issues, grievances, collective bargaining agreements, and contract negotiations. Prepares, sorts, files, and/or processes a variety of correspondence, reports, records, and documents in draft and final form. Provides clerical and para-professional support to department management, fellow staff members, other City personnel, outside agencies, and the public relating to routine administrative, fiscal or operational issues. Coordinates departmental activities, programs, and training with other City departments and outside agencies. Prepares, validates, processes, and/or checks a variety of documents and records, such as time sheets, invoices, confirming requisitions, and public notices for completeness, accuracy, and submission standards; compiles and records fiscal and statistical data according to established procedures. Compiles routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or oral instruction. Records notes in a variety of employee relations and collective bargaining meetings. Performs related duties as required. QUALIFICATION GUIDELINES QUALIFICATIONS Education and/or Experience Education: HS Diploma/GED. Some college level course work in Human Resources, Business Administration, Public Administration or specialized training in the clerical/secretarial occupational field is desirable. College education (or equivalent course work) in Human Resources, Public Administration, or a related field may be substituted for the required experience. Experience: Two (2) years of recent experience in clerical or technical administrative, Human Resources, and/or Payroll work involving maintenance of records, explaining policies and procedures, and heavy public contact. Licenses or Certification Possession of and ability to maintain a valid Class C California Driver's License and a satisfactory driving record. Knowledge, Skills, and Abilities Knowledge Knowledge of general office methods, practices, policies and procedures, including maintenance of records. Ability to learn automated data processing systems as they relate to personnel functions; exceptional in organizational and customer service skills. Ability Ability to interpret and explain personnel policies and procedures, contractual agreements, and benefits to employees and others, and effectively apply them. Input and audit various transactions accurately. Communicate clearly and concisely, both orally and in writing; prepare reports. Maintain accurate records and files. Choose among alternatives to resolve problems; perform moderate to difficult clerical work. Maintain effective work relationships with the public, department heads, City staff, outside agencies. Understand and follow verbal and written directions; work independently; operate a computer and use a variety of computer software; learn office methods and procedures. Type and transcribe dictation; use correct English grammar, punctuation and spelling; alphabetize or numerically/chronologically sort materials. Perform assigned specific program activities. Serve as liaison between outside agencies, the department head, and other City departments. Handle confidential matters with discretion. SPECIAL REQUIREMENTS/PHYSICAL, MENTAL, ENVIRONMENTAL CONDITIONS MARGINAL FUNCTIONS These are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability. Environmental Conditions Work is performed primarily in a standard office setting. Incumbents may be required to work extended hours including evenings and weekends from time-to-time. Physical Conditions Prolonged sitting and regular standing, walking, reaching, twisting, turning, kneeling, bending squatting and stooping in the performance of daily activities. Grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Near and far vision in reading written reports and work-related documents. Acute hearing is required when providing phone and personal service. Lift, drag and push files, paper and documents weighing up to 20. Some requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. RECRUITMENT PROCESS: You can apply for this position online clicking on the "Apply" link at the top of this page. If this is the first time you are applying using our online application system, you will need to create a Username and Password. (If you have previously applied for a position using the NEOGOV system and already have a Username and Password set up, you do not need to do this again to apply just login and start building your application). Once you have established your account and log in to the system, you can begin building your application by clicking on the "Build Job Application" link. Your application can be saved and used to apply for additional or future job openings with the City of Azusa. Applications must be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. Applications that are submitted without a resume, or have unanswered supplemental questions, may be deemed incomplete. Your application must include at least ten years of employment history (assuming you have been employed for ten years). List most recent experience first. Carefully account for all employment, paid or unpaid . click apply for full job details
Overview: Cedar Fair is seeking a Human Resources Assistant at our corporate office in Charlotte, NC . This seasonal non-exempt position will specialize in supporting daily HR operations and provide excellent customer service to the People and Culture team. The pay rate for this postion is $18.00/hr. Responsibilities: The Seasonal HR Associate will provide support to the department by assisting with various administrative tasks and projects. Perform a variety of duties related to Human Resources, compliance tracking, reporting, business processes and procedures, as well as special projects. Assist with audits of job descriptions and review and update organization charts, offer feedback, and fresh perspective on content and format. Performs day-to-day responsibilities in assigned role to gain experience, develop business acumen, and aid in project work/recommendations. Contribute to initiatives aimed at fostering a positive work environment and employee engagement. Process department invoices within company software and administer relocation expenses. Prioritizes responsibilities and manages time to deliver commitments on time and to expectations. Collaborate with teams across the People & Culture function as well as opportunities to collaborate cross-functionally throughout the business. Qualifications: High School Diploma/GED required. Bachelor's degree in HR/Business Administration or related field preferred. Two years of administrative experience. Two years of human resources experience. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
03/28/2024
Full time
Overview: Cedar Fair is seeking a Human Resources Assistant at our corporate office in Charlotte, NC . This seasonal non-exempt position will specialize in supporting daily HR operations and provide excellent customer service to the People and Culture team. The pay rate for this postion is $18.00/hr. Responsibilities: The Seasonal HR Associate will provide support to the department by assisting with various administrative tasks and projects. Perform a variety of duties related to Human Resources, compliance tracking, reporting, business processes and procedures, as well as special projects. Assist with audits of job descriptions and review and update organization charts, offer feedback, and fresh perspective on content and format. Performs day-to-day responsibilities in assigned role to gain experience, develop business acumen, and aid in project work/recommendations. Contribute to initiatives aimed at fostering a positive work environment and employee engagement. Process department invoices within company software and administer relocation expenses. Prioritizes responsibilities and manages time to deliver commitments on time and to expectations. Collaborate with teams across the People & Culture function as well as opportunities to collaborate cross-functionally throughout the business. Qualifications: High School Diploma/GED required. Bachelor's degree in HR/Business Administration or related field preferred. Two years of administrative experience. Two years of human resources experience. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
Why Work for KeHE? Full-time Pay Range: $21.00/Hr. - $21.00/Hr. Shift Days: M-F, Shift Time: 8:30 AM to 5:00 PM Benefits after 30 days Health/Rx Dental Vision Flexible and health spending accounts (FSA/HSA) Supplemental life insurance 401(k) Paid time off Paid sick time Short term & long term disability coverage (STD/LTD) Employee stock ownership (ESOP) Holiday pay for company designated holidays Overview Good people, working with good people, for our common good. Sound good? KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you! Primary Responsibilities Ops Admin Assistant is responsible for managing the supportive services at KeHE's corporate office. Essential Functions Greet visitors and callers; route and resolve information requests; direct calls; manage incoming and outgoing mail/deliveries Oversee schedule of meeting rooms, maintain appearance of meeting rooms and pantry Analyze and coordinate space and office organization; purchase and manage supplies and equipment; manage requests of maintenance to office equipment; manage budget Ensure office space is safe, secure, and well maintained; serve as liaison between KeHE and property manager; create and maintain security policy, control access to office, provide visitor passes, and coordinate visitors getting to the proper office Serve as member of the safety committee: create and maintain safety policy, resolve safety concerns Manage general office communications: maintain boards, provide employee announcements, make flower arrangements Manage employee events/office activities: maintain calendar, coordinate planning, manage schedule, maintain records, manage budget Manage business cards: maintain relationship with vendor, ensure efficiency of ordering process and refine process as necessary, offer customer assistance, manage budget Provide support to HR Manager/HR team with administrative tasks and projects Minimum Requirements, Qualifications, Additional Skills, Aptitude High School Diploma or GED required Previous office management required Qualifications / Additional Skills / Aptitude: Five (5) years of office management experience preferred Bachelor's degree preferred Demonstrated ability to communicate ideas, instructions, and information in a clear, concise manner Experience with various computer software packages, including but not limited to Outlook, PowerPoint, Word, and Excel Excellent written and verbal communication skills Ability to handle confidential information Demonstrates a positive attitude and actively works for a positive environment Demonstrates a sense of urgency to achieve goals and requirements Recognizes opportunities and pursues them without being directed to do so Able to complete multiple tasks on a timely basis through effective prioritization Demonstrated problem identification, problem reporting, and problem solving skills Attention to detail Equal Employer Opportunity Statement KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.
03/28/2024
Full time
Why Work for KeHE? Full-time Pay Range: $21.00/Hr. - $21.00/Hr. Shift Days: M-F, Shift Time: 8:30 AM to 5:00 PM Benefits after 30 days Health/Rx Dental Vision Flexible and health spending accounts (FSA/HSA) Supplemental life insurance 401(k) Paid time off Paid sick time Short term & long term disability coverage (STD/LTD) Employee stock ownership (ESOP) Holiday pay for company designated holidays Overview Good people, working with good people, for our common good. Sound good? KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you! Primary Responsibilities Ops Admin Assistant is responsible for managing the supportive services at KeHE's corporate office. Essential Functions Greet visitors and callers; route and resolve information requests; direct calls; manage incoming and outgoing mail/deliveries Oversee schedule of meeting rooms, maintain appearance of meeting rooms and pantry Analyze and coordinate space and office organization; purchase and manage supplies and equipment; manage requests of maintenance to office equipment; manage budget Ensure office space is safe, secure, and well maintained; serve as liaison between KeHE and property manager; create and maintain security policy, control access to office, provide visitor passes, and coordinate visitors getting to the proper office Serve as member of the safety committee: create and maintain safety policy, resolve safety concerns Manage general office communications: maintain boards, provide employee announcements, make flower arrangements Manage employee events/office activities: maintain calendar, coordinate planning, manage schedule, maintain records, manage budget Manage business cards: maintain relationship with vendor, ensure efficiency of ordering process and refine process as necessary, offer customer assistance, manage budget Provide support to HR Manager/HR team with administrative tasks and projects Minimum Requirements, Qualifications, Additional Skills, Aptitude High School Diploma or GED required Previous office management required Qualifications / Additional Skills / Aptitude: Five (5) years of office management experience preferred Bachelor's degree preferred Demonstrated ability to communicate ideas, instructions, and information in a clear, concise manner Experience with various computer software packages, including but not limited to Outlook, PowerPoint, Word, and Excel Excellent written and verbal communication skills Ability to handle confidential information Demonstrates a positive attitude and actively works for a positive environment Demonstrates a sense of urgency to achieve goals and requirements Recognizes opportunities and pursues them without being directed to do so Able to complete multiple tasks on a timely basis through effective prioritization Demonstrated problem identification, problem reporting, and problem solving skills Attention to detail Equal Employer Opportunity Statement KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.
Overview: Cedar Fair is seeking a Human Resources Assistant at our corporate office in Charlotte, NC . This seasonal non-exempt position will specialize in supporting daily HR operations and provide excellent customer service to the People and Culture team. The pay rate for this postion is $18.00/hr. Responsibilities: The Seasonal HR Associate will provide support to the department by assisting with various administrative tasks and projects. Perform a variety of duties related to Human Resources, compliance tracking, reporting, business processes and procedures, as well as special projects. Assist with audits of job descriptions and review and update organization charts, offer feedback, and fresh perspective on content and format. Performs day-to-day responsibilities in assigned role to gain experience, develop business acumen, and aid in project work/recommendations. Contribute to initiatives aimed at fostering a positive work environment and employee engagement. Process department invoices within company software and administer relocation expenses. Prioritizes responsibilities and manages time to deliver commitments on time and to expectations. Collaborate with teams across the People & Culture function as well as opportunities to collaborate cross-functionally throughout the business. Qualifications: High School Diploma/GED required. Bachelor's degree in HR/Business Administration or related field preferred. Two years of administrative experience. Two years of human resources experience. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
03/28/2024
Full time
Overview: Cedar Fair is seeking a Human Resources Assistant at our corporate office in Charlotte, NC . This seasonal non-exempt position will specialize in supporting daily HR operations and provide excellent customer service to the People and Culture team. The pay rate for this postion is $18.00/hr. Responsibilities: The Seasonal HR Associate will provide support to the department by assisting with various administrative tasks and projects. Perform a variety of duties related to Human Resources, compliance tracking, reporting, business processes and procedures, as well as special projects. Assist with audits of job descriptions and review and update organization charts, offer feedback, and fresh perspective on content and format. Performs day-to-day responsibilities in assigned role to gain experience, develop business acumen, and aid in project work/recommendations. Contribute to initiatives aimed at fostering a positive work environment and employee engagement. Process department invoices within company software and administer relocation expenses. Prioritizes responsibilities and manages time to deliver commitments on time and to expectations. Collaborate with teams across the People & Culture function as well as opportunities to collaborate cross-functionally throughout the business. Qualifications: High School Diploma/GED required. Bachelor's degree in HR/Business Administration or related field preferred. Two years of administrative experience. Two years of human resources experience. Ability to pass a background check, if 18 years of age or older, which may include, but is not limited to, credit, criminal, DMV, previous employment, education and personal references, per Company policy, unless prohibited by federal, state, or provincial law.
STAFF ASSISTANT Job Details Full Time / Part Time: Full Time FLSA Classification: Non-Exempt Business Unit: Trucking Reports to: Operations Manager Travel Requirement: No Top Tier Benefits Medical, dental, vision, coverage in addition to life and disability insurance plans. Paid Vacation Days and Paid Holidays. Retirement and Savings (401K) Plan with Company match. Annual uniform allowance. Referral bonus with no cap on amount of referrals. Paid Training. Job Description Select's Staff Assistant provides administrative support to the employees regarding any office procedures. The Staff Assistant will handle information requests and will perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for management. The essential job functions include, but are not limited to Answers phones and directs calls to appropriate parties or takes messages. Greets visitors and determine whether they should be given access to specific individuals. Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution. Performs general office duties such as ordering supplies and maintaining records management database systems. Files and retrieves corporate documents, records and reports. Opens, sorts and distributes incoming correspondence, including faxes and email. Makes travel arrangements for management. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: Excellent organizational skills with strong attention to detail. Strong skill in MS Outlook, Word, Excel, and PowerPoint. Strong written and oral communication skills including professional telephone etiquette. Ability to work in a team environment. Ability to handle confidential and sensitive information with discretion. Ability to multi-task, manage changing priorities and work independently with little or no supervision. Ability to follow verbal and written instructions. Proven Leadership skills and ability to maintain professional composure. Must possess valid driver's license and be eligible to drive a company vehicle according to Select's insurance guidelines. This position requires self-awareness and initiative. Demonstrated ability to provide the highest level of customer service to internal and external customers. Typing of 55 wpm (minimum). Attributes A - Accountability: Take ownership of actions and outcomes. C - Continuous Improvement: Embrace the necessity for change and commitment to continual growth and progress. T - Teamwork: Encourage and support a collaborative, safe, and engaged work environment. Compensation Information Compensation is competitive and commensurate with experience. Physical Demands and Exposures This position works inside a climate-controlled environment. The Company will supply adequate training and equipment to perform the functions of the job. Monday - Friday, 8am-5pm. Involves sitting at a desk for extended periods of time. Needs high degree of concentration in a busy area. Ability to lift up to 25 lbs. Affirmative Action/EEO statement Select Water Solutions is an equal opportunity employer. It is Select's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity. Clean Air Act Select Water Solutions requires all employees whose jobs may involve environmental compliance to understand and comply with the U.S. Environmental Protections Agency's Clean Air Act that regulates air emissions from stationary and mobile sources. A copy of the Clean Air Act can be provided to you upon request from Human Resources.
03/28/2024
Full time
STAFF ASSISTANT Job Details Full Time / Part Time: Full Time FLSA Classification: Non-Exempt Business Unit: Trucking Reports to: Operations Manager Travel Requirement: No Top Tier Benefits Medical, dental, vision, coverage in addition to life and disability insurance plans. Paid Vacation Days and Paid Holidays. Retirement and Savings (401K) Plan with Company match. Annual uniform allowance. Referral bonus with no cap on amount of referrals. Paid Training. Job Description Select's Staff Assistant provides administrative support to the employees regarding any office procedures. The Staff Assistant will handle information requests and will perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for management. The essential job functions include, but are not limited to Answers phones and directs calls to appropriate parties or takes messages. Greets visitors and determine whether they should be given access to specific individuals. Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution. Performs general office duties such as ordering supplies and maintaining records management database systems. Files and retrieves corporate documents, records and reports. Opens, sorts and distributes incoming correspondence, including faxes and email. Makes travel arrangements for management. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: Excellent organizational skills with strong attention to detail. Strong skill in MS Outlook, Word, Excel, and PowerPoint. Strong written and oral communication skills including professional telephone etiquette. Ability to work in a team environment. Ability to handle confidential and sensitive information with discretion. Ability to multi-task, manage changing priorities and work independently with little or no supervision. Ability to follow verbal and written instructions. Proven Leadership skills and ability to maintain professional composure. Must possess valid driver's license and be eligible to drive a company vehicle according to Select's insurance guidelines. This position requires self-awareness and initiative. Demonstrated ability to provide the highest level of customer service to internal and external customers. Typing of 55 wpm (minimum). Attributes A - Accountability: Take ownership of actions and outcomes. C - Continuous Improvement: Embrace the necessity for change and commitment to continual growth and progress. T - Teamwork: Encourage and support a collaborative, safe, and engaged work environment. Compensation Information Compensation is competitive and commensurate with experience. Physical Demands and Exposures This position works inside a climate-controlled environment. The Company will supply adequate training and equipment to perform the functions of the job. Monday - Friday, 8am-5pm. Involves sitting at a desk for extended periods of time. Needs high degree of concentration in a busy area. Ability to lift up to 25 lbs. Affirmative Action/EEO statement Select Water Solutions is an equal opportunity employer. It is Select's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity. Clean Air Act Select Water Solutions requires all employees whose jobs may involve environmental compliance to understand and comply with the U.S. Environmental Protections Agency's Clean Air Act that regulates air emissions from stationary and mobile sources. A copy of the Clean Air Act can be provided to you upon request from Human Resources.
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/28/2024
Full time
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/27/2024
Full time
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
New Opportunity HR Assistant NES Fircroft is actively seeking an experienced Administrative Professional for and HR Assitant position with our client, a Major Oil/Gas Terminal on the Island of St. Croix, USVI! This would be a full-time contract opportunity reporting directly into the HR Manager at the site, and would be a six-month contract term with high likelyhood of extension. All interested candidates are encouraged to send their resume directly to along with their availability. I. SUMMARY OF POSITION This position is responsible for, but not limited to, providing administrative support to Human Resources, by organizing, coordinating, and monitoring the compliance and completion of various issues, tasks, programs and projects to support the smooth operation for all HR functions. The position also provides customer service assistance to employees and outside visitors who require company/employment information. This position involves high-volume duties that are work intensive, time consuming, and highly confidential. II. REPRESENTATIVE RESPONSIBILITIES Serve as HR liaison with all levels of personnel and /or visitors providing information, general assistance, and exceptional customer service. This includes providing assistance with company forms, policies and procedures as needed.Prepares expense reports, manages and reconciles all PCard purchases.Assist in preparing, monitoring and reconciling the department budget.Create requisitions in system (NetSuite), prepare and/or process invoices for payment and initiate/submit applicable employee expenses for reimbursement.Create and post job requisitions to company website and external job portals, create interview schedules, guides, and coordinate on-site interviews for on-island and off-island candidates.Coordinate all pre-employment and onboarding activities to include physical and background checks, travel, relocation etc.Provide support with Stakeholder Relations activities (e.g. news monitoring, scholarship payments, media sentiments). Assist with employee notices and communication (i.e. printing, labeling and mailing).Serve as backup to primary timekeeper, which includes gathering, collecting records, tracking and verifying data and information.Update department intranet page with announcements, handbook changes, job postings etc.Retrieve/sort company mail and distribute incoming mail within the HR department.Carry out assigned tasks in compliance with the company policies described in the Employee Handbook, to include policy updates.Schedule all new hire compliance training in VTA and HASC.Assist with the coordination of company-sponsored employee and community activities, programs and correspondence.Assist with response and tracking of all HR regulatory, compliance and legal requests.Serve as key resource for Employee Engagement planning and coordination.Perform other administrative duties as required and assigned. IV. POSITION REQUIREMENTS Education High School diploma or equivalent required; Bachelor's degree in HR, Business or related field preferred. Experience A minimum of 5 years of demonstrated administrative support capability, preferably in a Human Resources or a high-volume fast-paced administrative environment. Prior customer service experience preferred. Knowledge/Skills/Abilities Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook and Power Point). Working knowledge of ERP systems, i.e., NetSuite and HRIS systems, i.e. ADP. Demonstrated ability to perform tasks and reporting accurately, while effectively managing set deadlines. Excellent interpersonal and customer service skills. Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Ability to communicate clearly and concisely, both orally and in writing. Excellent organizational skills and strong attention to detail. Ability to work independently in an environment of rapidly changing priorities and assignments. Efficiently handle multiple responsibilities, meet deadlines, and prioritize tasks appropriately. Applicable Additional Requirements Valid driver's license Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC) Physical Requirements Work is generally in an office setting. Ability to occasionally lift and/or move up to 25 pounds, climb stairs and ladders, push and pull items, reach overhead, stoop and squat. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
03/26/2024
Contractor
New Opportunity HR Assistant NES Fircroft is actively seeking an experienced Administrative Professional for and HR Assitant position with our client, a Major Oil/Gas Terminal on the Island of St. Croix, USVI! This would be a full-time contract opportunity reporting directly into the HR Manager at the site, and would be a six-month contract term with high likelyhood of extension. All interested candidates are encouraged to send their resume directly to along with their availability. I. SUMMARY OF POSITION This position is responsible for, but not limited to, providing administrative support to Human Resources, by organizing, coordinating, and monitoring the compliance and completion of various issues, tasks, programs and projects to support the smooth operation for all HR functions. The position also provides customer service assistance to employees and outside visitors who require company/employment information. This position involves high-volume duties that are work intensive, time consuming, and highly confidential. II. REPRESENTATIVE RESPONSIBILITIES Serve as HR liaison with all levels of personnel and /or visitors providing information, general assistance, and exceptional customer service. This includes providing assistance with company forms, policies and procedures as needed.Prepares expense reports, manages and reconciles all PCard purchases.Assist in preparing, monitoring and reconciling the department budget.Create requisitions in system (NetSuite), prepare and/or process invoices for payment and initiate/submit applicable employee expenses for reimbursement.Create and post job requisitions to company website and external job portals, create interview schedules, guides, and coordinate on-site interviews for on-island and off-island candidates.Coordinate all pre-employment and onboarding activities to include physical and background checks, travel, relocation etc.Provide support with Stakeholder Relations activities (e.g. news monitoring, scholarship payments, media sentiments). Assist with employee notices and communication (i.e. printing, labeling and mailing).Serve as backup to primary timekeeper, which includes gathering, collecting records, tracking and verifying data and information.Update department intranet page with announcements, handbook changes, job postings etc.Retrieve/sort company mail and distribute incoming mail within the HR department.Carry out assigned tasks in compliance with the company policies described in the Employee Handbook, to include policy updates.Schedule all new hire compliance training in VTA and HASC.Assist with the coordination of company-sponsored employee and community activities, programs and correspondence.Assist with response and tracking of all HR regulatory, compliance and legal requests.Serve as key resource for Employee Engagement planning and coordination.Perform other administrative duties as required and assigned. IV. POSITION REQUIREMENTS Education High School diploma or equivalent required; Bachelor's degree in HR, Business or related field preferred. Experience A minimum of 5 years of demonstrated administrative support capability, preferably in a Human Resources or a high-volume fast-paced administrative environment. Prior customer service experience preferred. Knowledge/Skills/Abilities Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook and Power Point). Working knowledge of ERP systems, i.e., NetSuite and HRIS systems, i.e. ADP. Demonstrated ability to perform tasks and reporting accurately, while effectively managing set deadlines. Excellent interpersonal and customer service skills. Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Ability to communicate clearly and concisely, both orally and in writing. Excellent organizational skills and strong attention to detail. Ability to work independently in an environment of rapidly changing priorities and assignments. Efficiently handle multiple responsibilities, meet deadlines, and prioritize tasks appropriately. Applicable Additional Requirements Valid driver's license Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC) Physical Requirements Work is generally in an office setting. Ability to occasionally lift and/or move up to 25 pounds, climb stairs and ladders, push and pull items, reach overhead, stoop and squat. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
ADMINISTRATIVE ASSISTANT Job Details Full Time / Part Time: Full Time FLSA Classification: Non-Exempt Business Unit: Well Testing and Flowback Reports to: Operations Manager Travel Requirement: Yes Top Tier Benefits Medical, dental, vision, coverage in addition to life and disability insurance plans. Paid Vacation Days and Paid Holidays. Retirement and Savings (401K) Plan with Company match. Annual uniform allowance. Referral bonus with no cap on amount of referrals. Paid Training. Job Description Select's Administrative Assistant provides high-level support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives. The essential job functions include, but are not limited to Prepares financial statements, reports, memos, letters and other documents. Research and conduct data to prepare documents for review and presentation by the Board of Directors, committees, and executives. Helps prepare for meetings. Answers phones and directs calls to appropriate parties or takes messages. Accurately records, types and distributes meeting minutes. Greets visitors and determine whether they should be given access to specific individuals. Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution. Performs general office duties such as ordering supplies and maintaining records management database systems. Files and retrieves corporate documents, records and reports. Opens, sorts and distributes incoming correspondence, including faxes and email. Makes travel arrangements for executives. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: Excellent organizational skills with strong attention to detail. Strong skill in MS Outlook, Word, Excel, and PowerPoint. Strong written and oral communication skills including professional telephone etiquette. Ability to work in a team environment. Ability to handle confidential and sensitive information with discretion. Ability to multi-task, manage changing priorities and work independently with little or no supervision. Ability to follow verbal and written instructions. Proven Leadership skills and ability to maintain professional composure. Must possess valid driver's license and be eligible to drive a company vehicle according to Select's insurance guidelines. This position requires self-awareness and initiative. Demonstrated ability to provide the highest level of customer service to internal and external customers. Typing of 55 wpm (minimum). Attributes A - Accountability: Take ownership of actions and outcomes. C - Continuous Improvement: Embrace the necessity for change and commitment to continual growth and progress. T - Teamwork: Encourage and support a collaborative, safe, and engaged work environment. Compensation Information Compensation is competitive and commensurate with experience. Top Tier Benefits Medical, dental, vision, coverage in addition to life and disability insurance plans. Paid Vacation Days and Paid Holidays. Retirement and Savings (401K) Plan. Physical Demands and Exposures This position works inside a climate-controlled environment. The Company will supply adequate training and equipment to perform the functions of the job. Monday - Friday, 8am-5pm. Involves sitting at a desk for extended periods of time. Needs high degree of concentration in a busy area. Ability to lift up to 25 lbs. Affirmative Action/EEO statement Select Water Solutions is an equal opportunity employer. It is Select's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity. Clean Air Act Select Water Solutions requires all employees whose jobs may involve environmental compliance to understand and comply with the U.S. Environmental Protections Agency's Clean Air Act that regulates air emissions from stationary and mobile sources. A copy of the Clean Air Act can be provided to you upon request from Human Resources.
03/26/2024
Full time
ADMINISTRATIVE ASSISTANT Job Details Full Time / Part Time: Full Time FLSA Classification: Non-Exempt Business Unit: Well Testing and Flowback Reports to: Operations Manager Travel Requirement: Yes Top Tier Benefits Medical, dental, vision, coverage in addition to life and disability insurance plans. Paid Vacation Days and Paid Holidays. Retirement and Savings (401K) Plan with Company match. Annual uniform allowance. Referral bonus with no cap on amount of referrals. Paid Training. Job Description Select's Administrative Assistant provides high-level support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives. The essential job functions include, but are not limited to Prepares financial statements, reports, memos, letters and other documents. Research and conduct data to prepare documents for review and presentation by the Board of Directors, committees, and executives. Helps prepare for meetings. Answers phones and directs calls to appropriate parties or takes messages. Accurately records, types and distributes meeting minutes. Greets visitors and determine whether they should be given access to specific individuals. Reads and analyzes incoming memos, submissions and reports to determine their significance and plan their distribution. Performs general office duties such as ordering supplies and maintaining records management database systems. Files and retrieves corporate documents, records and reports. Opens, sorts and distributes incoming correspondence, including faxes and email. Makes travel arrangements for executives. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: Excellent organizational skills with strong attention to detail. Strong skill in MS Outlook, Word, Excel, and PowerPoint. Strong written and oral communication skills including professional telephone etiquette. Ability to work in a team environment. Ability to handle confidential and sensitive information with discretion. Ability to multi-task, manage changing priorities and work independently with little or no supervision. Ability to follow verbal and written instructions. Proven Leadership skills and ability to maintain professional composure. Must possess valid driver's license and be eligible to drive a company vehicle according to Select's insurance guidelines. This position requires self-awareness and initiative. Demonstrated ability to provide the highest level of customer service to internal and external customers. Typing of 55 wpm (minimum). Attributes A - Accountability: Take ownership of actions and outcomes. C - Continuous Improvement: Embrace the necessity for change and commitment to continual growth and progress. T - Teamwork: Encourage and support a collaborative, safe, and engaged work environment. Compensation Information Compensation is competitive and commensurate with experience. Top Tier Benefits Medical, dental, vision, coverage in addition to life and disability insurance plans. Paid Vacation Days and Paid Holidays. Retirement and Savings (401K) Plan. Physical Demands and Exposures This position works inside a climate-controlled environment. The Company will supply adequate training and equipment to perform the functions of the job. Monday - Friday, 8am-5pm. Involves sitting at a desk for extended periods of time. Needs high degree of concentration in a busy area. Ability to lift up to 25 lbs. Affirmative Action/EEO statement Select Water Solutions is an equal opportunity employer. It is Select's policy to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity. Clean Air Act Select Water Solutions requires all employees whose jobs may involve environmental compliance to understand and comply with the U.S. Environmental Protections Agency's Clean Air Act that regulates air emissions from stationary and mobile sources. A copy of the Clean Air Act can be provided to you upon request from Human Resources.
Who We Are People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. Memorial Medical Center is a 199-bed hospital offering a spectrum of care, including diagnostic, therapeutic, and rehabilitative services, both on an inpatient and outpatient basis. Where We Are From national parks and monuments to one of the top-rated farmer's markets in the country, Las Cruces offers a world filled with natural wonder, year-round excitement, and historic proportions of fun. We are known for our safe and affordable living conditions, outstanding educational system, and friendly people. Why Choose Us Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Professional Development and Growth Opportunities And much more Position Summary Memorial Medical Center is looking for a Human Resources (HR) Assistant that supports the efficiency of the HR Department by assisting with HR functions. This position will provide a variety of administrative duties, assists Team Members with basic requests, and provide positive and helpful customer service for the department. The HR Generalist will be r esponsible for managing all front office duties, greeting and assisting customers, answering and directing incoming calls, f iling, maintaining accuracy of electronic personnel files, processing and follow-up on ServiceNow tickets for employee transfers, assisting in processing travelers, new hires, medical associates and contractors onboarding documents, and creating employee and student badges . Minimum Qualifications Minimum Education: High School Diploma or equivalent. Bachelor's degree in Business Administration or related field. Degree in Human Resources preferred. Minimum Experience: At least two (2) years clerical experience; providing clerical or administrative support to management and staff. HR experience preferred. Knowledge of computer systems and software applications. Must maintain confidentiality of all team member human resources and employee health information. EEOC Statement Memorial Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
03/25/2024
Full time
Who We Are People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. Memorial Medical Center is a 199-bed hospital offering a spectrum of care, including diagnostic, therapeutic, and rehabilitative services, both on an inpatient and outpatient basis. Where We Are From national parks and monuments to one of the top-rated farmer's markets in the country, Las Cruces offers a world filled with natural wonder, year-round excitement, and historic proportions of fun. We are known for our safe and affordable living conditions, outstanding educational system, and friendly people. Why Choose Us Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Professional Development and Growth Opportunities And much more Position Summary Memorial Medical Center is looking for a Human Resources (HR) Assistant that supports the efficiency of the HR Department by assisting with HR functions. This position will provide a variety of administrative duties, assists Team Members with basic requests, and provide positive and helpful customer service for the department. The HR Generalist will be r esponsible for managing all front office duties, greeting and assisting customers, answering and directing incoming calls, f iling, maintaining accuracy of electronic personnel files, processing and follow-up on ServiceNow tickets for employee transfers, assisting in processing travelers, new hires, medical associates and contractors onboarding documents, and creating employee and student badges . Minimum Qualifications Minimum Education: High School Diploma or equivalent. Bachelor's degree in Business Administration or related field. Degree in Human Resources preferred. Minimum Experience: At least two (2) years clerical experience; providing clerical or administrative support to management and staff. HR experience preferred. Knowledge of computer systems and software applications. Must maintain confidentiality of all team member human resources and employee health information. EEOC Statement Memorial Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
Guilford Technical Community College
Jamestown, North Carolina
#RPM The administrative assistant provides a wide variety of administrative and support functions for the Division of Human Services & Public Safety. The administrative assistant will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes. Duties/Functions Provide administrative support for the Division of Human Services & Public Safety Coordinate schedules including internal and external obligations, including coordination and prioritization of daily appointments and business obligations. Arrange meetings: handle communications, travel arrangements, and the processing of related functions and documents. Call processing: The person in this position should be able to refer incoming calls to the respective employee or department while ensuring that appropriate calls are referred to the Dean or Program Director. Provide administrative support to the Dean or Program Director relative to committee appointments. Duties include scheduling meetings, preparing agendas, documenting minutes, and preparing exhibits. Assist in the hiring processes for the division by coordinating interview meetings/documents. Prepare new hire and separation documents, as well as prepare payroll and manage leave requests for divisional staff. File and retrieve documents and reference materials. Support regional accreditation processes and correspondence. Provide exemplary customer service in person, over the phone and via email. Treat customers with courtesy and respect, showing concern for their needs, and investigate and resolve concerns promptly. Help interpret policy for students, parents, and faculty/staff. Maintain confidentiality of information. Maintain budget records: recommend expenditure requests, monitor expenditures to ensure compliance with approved budget, recommend and process budget transfers. Assist in developing draft budget proposals as necessary. Perform purchasing functions: research availability and pricing, assist in developing bid proposals, complete requisitions/contracts and process invoices for approval. Prepare reports and/or presentation materials as required. Help coordinate planning unit activities and timely completion of planning process/documents. Ensure all documents that require a signature are promptly signed and returned to appropriate recipients. Provide training and mentoring to other administrative assistants as needed. Develop forms for college wide use. Serve on college committees and focus groups. Demonstrate and model the colleges employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork. Perform all other duties as assigned. Difficult Challenges Contacts Education Required Associates Degree in Business Administration, Office Management or related field, or at least four years of related administrative experience. Education Preferred Bachelors Degree in Business Administration, Office Management or related field. Experience Required Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas: Thorough knowledge of office practices, procedures and equipment to include basic accounting practices to track budget and expenditures Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications Experience Preferred Greater than 2 years of recent progressively responsible experience providing administrative support Experience in an academic setting Recent experience with an enterprise student information system (e.g., Colleague) Possess an intermediate knowledge of database programs (e.g., Access) KSA Required Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communications software. Willingness to be continually updated in these skills. Ability to work independently with limited supervision. Demonstrate initiative in upgrading skills with professional development opportunities. Ability to handle paperwork and confidential information with discretion and sensitivity. Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks. Ability to work efficiently and calmly under pressure. Strong verbal skills and personable manner in dealing with the public in person and on the phone. Ability to compose correspondence with correct punctuation and grammar. Strong proof reading skills. Ability to communicate effectively both orally and in written form. Punctuality and flexibility in time management. Neat, professional appearance and attire. Proficient computer skills. Accuracy and attention to detail is a must. Ability to organize and maintain files for ready access. Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times. KSA Preferred Department/Job Specific Requirements Manage a spreadsheet of all EMS Curriculum and Continuing Education Courses to include: course development, student loads and waiver of fees, courses, and adjunct faculty schedules. Assist program leadership in maintaining proficient records and working collaboratively with Auditing and the Con Ed Registrars Office. Gather and organize initial EMS student registration and placement information (i.e. T.A.B.E. testing scores, high school transcripts, etc.) to be placed in individual students files. Utilize approved software for managing program website, faculty credentialing, and course loads. Assist with creating and maintaining accurate/real-time payroll records in compliance with ACA requirements and the Human Resources Department. Employ accurate creation of courses and folders for grading. Manage and retain accurate data pertaining to the EMS Curriculum and Con Ed Budgets. Aid support staff with maintaining proficient platinum planning and shift-board scheduling software Employ methods to support new adjuncts, faculty, and staff on methods to access and use program resources to include: website, scheduling, grading, student transcripts, and access information. The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: Ethics Safety/Shooter on Campus Personal Information Protection Training (PIP) Anti-Discrimination/Harassment & Title IX Other training may be required as determined applicable. Physical Demands Physical Activity: Primarily sitting Environmental Hazard(s): Lifting: 20-50lbs. Posting Type Staff recblid 8y7iz738y76mzszyhk0kw4w2gzbyk4
02/27/2022
Full time
#RPM The administrative assistant provides a wide variety of administrative and support functions for the Division of Human Services & Public Safety. The administrative assistant will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes. Duties/Functions Provide administrative support for the Division of Human Services & Public Safety Coordinate schedules including internal and external obligations, including coordination and prioritization of daily appointments and business obligations. Arrange meetings: handle communications, travel arrangements, and the processing of related functions and documents. Call processing: The person in this position should be able to refer incoming calls to the respective employee or department while ensuring that appropriate calls are referred to the Dean or Program Director. Provide administrative support to the Dean or Program Director relative to committee appointments. Duties include scheduling meetings, preparing agendas, documenting minutes, and preparing exhibits. Assist in the hiring processes for the division by coordinating interview meetings/documents. Prepare new hire and separation documents, as well as prepare payroll and manage leave requests for divisional staff. File and retrieve documents and reference materials. Support regional accreditation processes and correspondence. Provide exemplary customer service in person, over the phone and via email. Treat customers with courtesy and respect, showing concern for their needs, and investigate and resolve concerns promptly. Help interpret policy for students, parents, and faculty/staff. Maintain confidentiality of information. Maintain budget records: recommend expenditure requests, monitor expenditures to ensure compliance with approved budget, recommend and process budget transfers. Assist in developing draft budget proposals as necessary. Perform purchasing functions: research availability and pricing, assist in developing bid proposals, complete requisitions/contracts and process invoices for approval. Prepare reports and/or presentation materials as required. Help coordinate planning unit activities and timely completion of planning process/documents. Ensure all documents that require a signature are promptly signed and returned to appropriate recipients. Provide training and mentoring to other administrative assistants as needed. Develop forms for college wide use. Serve on college committees and focus groups. Demonstrate and model the colleges employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork. Perform all other duties as assigned. Difficult Challenges Contacts Education Required Associates Degree in Business Administration, Office Management or related field, or at least four years of related administrative experience. Education Preferred Bachelors Degree in Business Administration, Office Management or related field. Experience Required Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas: Thorough knowledge of office practices, procedures and equipment to include basic accounting practices to track budget and expenditures Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications Experience Preferred Greater than 2 years of recent progressively responsible experience providing administrative support Experience in an academic setting Recent experience with an enterprise student information system (e.g., Colleague) Possess an intermediate knowledge of database programs (e.g., Access) KSA Required Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communications software. Willingness to be continually updated in these skills. Ability to work independently with limited supervision. Demonstrate initiative in upgrading skills with professional development opportunities. Ability to handle paperwork and confidential information with discretion and sensitivity. Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks. Ability to work efficiently and calmly under pressure. Strong verbal skills and personable manner in dealing with the public in person and on the phone. Ability to compose correspondence with correct punctuation and grammar. Strong proof reading skills. Ability to communicate effectively both orally and in written form. Punctuality and flexibility in time management. Neat, professional appearance and attire. Proficient computer skills. Accuracy and attention to detail is a must. Ability to organize and maintain files for ready access. Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times. KSA Preferred Department/Job Specific Requirements Manage a spreadsheet of all EMS Curriculum and Continuing Education Courses to include: course development, student loads and waiver of fees, courses, and adjunct faculty schedules. Assist program leadership in maintaining proficient records and working collaboratively with Auditing and the Con Ed Registrars Office. Gather and organize initial EMS student registration and placement information (i.e. T.A.B.E. testing scores, high school transcripts, etc.) to be placed in individual students files. Utilize approved software for managing program website, faculty credentialing, and course loads. Assist with creating and maintaining accurate/real-time payroll records in compliance with ACA requirements and the Human Resources Department. Employ accurate creation of courses and folders for grading. Manage and retain accurate data pertaining to the EMS Curriculum and Con Ed Budgets. Aid support staff with maintaining proficient platinum planning and shift-board scheduling software Employ methods to support new adjuncts, faculty, and staff on methods to access and use program resources to include: website, scheduling, grading, student transcripts, and access information. The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: Ethics Safety/Shooter on Campus Personal Information Protection Training (PIP) Anti-Discrimination/Harassment & Title IX Other training may be required as determined applicable. Physical Demands Physical Activity: Primarily sitting Environmental Hazard(s): Lifting: 20-50lbs. Posting Type Staff recblid 8y7iz738y76mzszyhk0kw4w2gzbyk4
TITLE: Senior Clerk Typist TYPE: Contract - Unit D Collective Bargaining Agreement SALARY: Per Unit D Collective Bargaining Unit REPORTS TO: Building Principal/Central Office Administration ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. General Duties Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications. Proficient in the use of Microsoft Office Suite (Excel, Word, Power Point) Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary. Demonstrate appropriate telephone etiquette, with proper voice inflection. Have excellent integrity, character and initiative. Demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations. Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school. Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgement within the scope of the authority granted by the Principal. Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses. Type, reproduce and distribute notices to staff, students and parents. Ensure that all communications from the office meet proper written and oral English standards. Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters. Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data, as required. Maintain a current school calendar of events and use of facilities. Maintain efficient and well organized electronic and paper collection and filing systems, including confidential student and personnel files. Make announcements and operate the school intercom systems. Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products. Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities. Complete all required monthly and year end reports in a timely fashion. Order and maintain office supplies. Maintain inventories of books, materials, and equipment of the school. Supervise assigned secretarial and clerical assistants. Create and maintain a clean, attractive, orderly, safe, and efficient office environment. Recommend to the Principal or designee improvements needed in office procedures or operations. Communicate to the Principal or designee any unusual situations. Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed. Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies. Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities. Attend required staff meetings and serve, as appropriate, on staff committees. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming. Protect confidentiality of records and information about students and staff. Perform other duties and responsibilities as assigned by the Principal or designee, or other administrative staff. Position Type:Full-time Positions Available:1 Job Category :Support Staff > Secretary Equal Opportunity Employer Chicopee Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. Job Requirements REQUIRED MINIMUM QUALIFICATIONS: 1. Prior experience as a secretary or clerk 2. Massachusetts Civil Service 3. High School Diploma - Associates or Bachelors Preferred High School/Trade School degree preferred Citizenship, residency or work visa required Application Questions There ARE NO application questions required FOR this job posting. Contact Information Christina Messier-Bristol 134 Dulong Circle Chicopee,Massachusetts 01022 Phone: Fax: Email: click here
02/26/2022
Full time
TITLE: Senior Clerk Typist TYPE: Contract - Unit D Collective Bargaining Agreement SALARY: Per Unit D Collective Bargaining Unit REPORTS TO: Building Principal/Central Office Administration ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. General Duties Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard with a minimum of errors, general bookkeeping skills, organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications. Proficient in the use of Microsoft Office Suite (Excel, Word, Power Point) Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary. Demonstrate appropriate telephone etiquette, with proper voice inflection. Have excellent integrity, character and initiative. Demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations. Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school. Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgement within the scope of the authority granted by the Principal. Distribute mail and handle correspondence of the office, responding to routine requests for information, and transcribing, word processing, and proofing letters and responses. Type, reproduce and distribute notices to staff, students and parents. Ensure that all communications from the office meet proper written and oral English standards. Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters. Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools Maintain attendance data for each staff member, recording attendance, absences, substitutes, and other required information. Prepare attendance reports, coordinated with payroll data, as required. Maintain a current school calendar of events and use of facilities. Maintain efficient and well organized electronic and paper collection and filing systems, including confidential student and personnel files. Make announcements and operate the school intercom systems. Assist the Principal or designee in the preparation of reports and documents by creating graphics and displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products. Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required district and State data collections, and the completion of the Principal's or designee's responsibilities. Complete all required monthly and year end reports in a timely fashion. Order and maintain office supplies. Maintain inventories of books, materials, and equipment of the school. Supervise assigned secretarial and clerical assistants. Create and maintain a clean, attractive, orderly, safe, and efficient office environment. Recommend to the Principal or designee improvements needed in office procedures or operations. Communicate to the Principal or designee any unusual situations. Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed. Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies. Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities. Attend required staff meetings and serve, as appropriate, on staff committees. Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming. Protect confidentiality of records and information about students and staff. Perform other duties and responsibilities as assigned by the Principal or designee, or other administrative staff. Position Type:Full-time Positions Available:1 Job Category :Support Staff > Secretary Equal Opportunity Employer Chicopee Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. Job Requirements REQUIRED MINIMUM QUALIFICATIONS: 1. Prior experience as a secretary or clerk 2. Massachusetts Civil Service 3. High School Diploma - Associates or Bachelors Preferred High School/Trade School degree preferred Citizenship, residency or work visa required Application Questions There ARE NO application questions required FOR this job posting. Contact Information Christina Messier-Bristol 134 Dulong Circle Chicopee,Massachusetts 01022 Phone: Fax: Email: click here
Texas Health & Human Services Commission
Odessa, Texas
This position functions as an assistant to agency staff and supervisors in providing human services to Child Protective Services (CPS) clients, including transportation and documentation of services provided. It also includes supervising visitations between parents and children and providing various clerical functions. The position interacts routinely with Texas Department of Family and Protective Services (FPS) staff, representatives from various organizations, and the general public. For a realistic job preview for this position and about the agency, please click here. WHY WORK FOR DFPS? The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected - children, elderly, and people with disabilities - from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, & Values in service to the 27 million citizens of Texas. DFPS is not only a qualifying organization for the Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments, but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, a lifetime monthly retirement annuity as well as Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas. An additional benefit you will receive is 12 days of paid annual leave, 12 sick days, and the potential to earn up to four days of administrative leave each year. Your annual paid leave accrual increases as your tenure increases. Essential Job Functions: * Provides transportation for clients to and from appointments as requested by caseworkers and/or Unit Supervisor. * Observes and/or supervises parent and child visits. * Completes appropriate forms and documentation concerning client contact including data entry into IMPACT and other agency systems. * Maintain out-going paper and/or electronic appointment calendar for scheduling requests made by caseworkers/supervisor. * Performs other duties as assigned and required to maintain unit operations including performing various clerical duties such as typing, filing, faxing, copying, answering/receiving telephone inquiries, etc. * Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. * Attends work regularly in accordance with agency leave policy. Knowledge Skills Abilities: * Knowledge of Child Protective Services * Knowledge of community resources * Ability to communicate effectively verbally and in writing. * Ability to follow instructions. * Ability to get work effectively with others. * Ability to effectively supervise children of various ages. * Ability to operate a personal computer, several software packages, and basic office equipment. * Ability to work in an office supporting several staff members. Registration or Licensure Requirements: This position requires use of the applicant's personal motor vehicle to complete job functions. Applicants for positions must have a reliable motor vehicle; an acceptable driving record for the past five years; a current, valid Texas driver's license appropriate for the vehicle and passenger or cargo load that applies to the job; and proof of insurance. Applicants must provide proof of driving record, insurance, and license. Initial Selection Criteria: * Graduation from high school or equivalent. * One-year full-time social services, clerical, secretarial, administrative support, general office, or FPS experience. Acceptable Substitutions: * Thirty semester hours from an accredited college or university. Additional Information: Requisition Number 507876 Human Service Technicians may be required to work together with DFPS caseworkers in providing supervision of children without placement (CWOP). Children can vary in age, but primarily the population that will be worked with is children that can range from 10 to 17 years of age. Responsibilities of the position include assisting the DFPS caseworker with monitoring children and ensuring needs are met during their office or community location stay to include: safety, food, hygiene, education and entertainment/recreational activities. This could require working outside of the normal work schedule. If so, overtime compensation may be earned. Factors such as education and experience may be considered when establishing the starting salary for employees coming from other state agencies within Texas. Interview Requirements: Any candidate who is called to an agency for an interview must notify the interviewing agency in writing of any reasonable accommodation needed prior to the date of the interview. MOS Code: Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: HM, 4C0X1. Note: There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information, see the Texas State Auditor's Military Crosswalk here. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
01/31/2022
Full time
This position functions as an assistant to agency staff and supervisors in providing human services to Child Protective Services (CPS) clients, including transportation and documentation of services provided. It also includes supervising visitations between parents and children and providing various clerical functions. The position interacts routinely with Texas Department of Family and Protective Services (FPS) staff, representatives from various organizations, and the general public. For a realistic job preview for this position and about the agency, please click here. WHY WORK FOR DFPS? The Texas Department of Family and Protective Services (DFPS) is responsible for protecting the unprotected - children, elderly, and people with disabilities - from abuse, neglect, and exploitation. DFPS accomplishes this responsibility by employing over 12,000 workers who live up to the agency's Mission, Vision, & Values in service to the 27 million citizens of Texas. DFPS is not only a qualifying organization for the Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments, but also offers excellent health benefits, special discounts on many products and services through the Discount Purchase Program, a lifetime monthly retirement annuity as well as Texa$aver 401(k) and 457 Programs under the Employees Retirement System of Texas. An additional benefit you will receive is 12 days of paid annual leave, 12 sick days, and the potential to earn up to four days of administrative leave each year. Your annual paid leave accrual increases as your tenure increases. Essential Job Functions: * Provides transportation for clients to and from appointments as requested by caseworkers and/or Unit Supervisor. * Observes and/or supervises parent and child visits. * Completes appropriate forms and documentation concerning client contact including data entry into IMPACT and other agency systems. * Maintain out-going paper and/or electronic appointment calendar for scheduling requests made by caseworkers/supervisor. * Performs other duties as assigned and required to maintain unit operations including performing various clerical duties such as typing, filing, faxing, copying, answering/receiving telephone inquiries, etc. * Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. * Attends work regularly in accordance with agency leave policy. Knowledge Skills Abilities: * Knowledge of Child Protective Services * Knowledge of community resources * Ability to communicate effectively verbally and in writing. * Ability to follow instructions. * Ability to get work effectively with others. * Ability to effectively supervise children of various ages. * Ability to operate a personal computer, several software packages, and basic office equipment. * Ability to work in an office supporting several staff members. Registration or Licensure Requirements: This position requires use of the applicant's personal motor vehicle to complete job functions. Applicants for positions must have a reliable motor vehicle; an acceptable driving record for the past five years; a current, valid Texas driver's license appropriate for the vehicle and passenger or cargo load that applies to the job; and proof of insurance. Applicants must provide proof of driving record, insurance, and license. Initial Selection Criteria: * Graduation from high school or equivalent. * One-year full-time social services, clerical, secretarial, administrative support, general office, or FPS experience. Acceptable Substitutions: * Thirty semester hours from an accredited college or university. Additional Information: Requisition Number 507876 Human Service Technicians may be required to work together with DFPS caseworkers in providing supervision of children without placement (CWOP). Children can vary in age, but primarily the population that will be worked with is children that can range from 10 to 17 years of age. Responsibilities of the position include assisting the DFPS caseworker with monitoring children and ensuring needs are met during their office or community location stay to include: safety, food, hygiene, education and entertainment/recreational activities. This could require working outside of the normal work schedule. If so, overtime compensation may be earned. Factors such as education and experience may be considered when establishing the starting salary for employees coming from other state agencies within Texas. Interview Requirements: Any candidate who is called to an agency for an interview must notify the interviewing agency in writing of any reasonable accommodation needed prior to the date of the interview. MOS Code: Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: HM, 4C0X1. Note: There are no direct military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position. All active duty, reservists, guardsmen, and veterans are encouraged to apply. For more information, see the Texas State Auditor's Military Crosswalk here. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Requisition ID: R Category: Administrative Services Location: Cheyenne - WY, United States of America Citizenship Required: United States Citizenship Clearance Type: None Telecommute: No- Teleworking not available for this position Shift: 1st Shift (United States of America) Travel Required: No Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you'll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.Northrop Grumman Space Systems is seeking a Administrative Assistant 4. This position will be located in Cheyenne, WY and will support the GBSD program. This role may offer a competitive relocation assistance package.What you'll get to do:Northrop Grumman Strategic Deterrent Systems Division is seeking a highly motivated individual to join our team in an Administrative Assistant level 4 role in Cheyenne, WY. The selected candidate will perform a variety of administrative activities in support of Strategic Deterrent Systems Division's (SDS) Cheyenne Wyoming Operations Center (CWOC). The CWOC is responsible for facilities management, community relations, operations in support of Intercontinental Ballistic Missile (ICBM) sustainment and Ground Based Strategic Deterrent deployment, strategy, staffing, work execution, training, budgeting, and administration of SDS activities in Cheyenne, WY, Great Falls, MT and Minot, ND. Primary assignments include maintaining management calendars, organizing and scheduling meetings, coordinating travel and submitting expense reports, supporting site visits, preparing reports, maintaining spreadsheets, and providing documentation support. The selected candidate will support the on-site project manager and subordinate managers. The selected candidate must be dependable, have excellent interpersonal and communication skills, work calmly and effectively under tight deadlines, and interact positively with senior management and support staff. Candidate must possess strong office management skills, organization, and prioritization of tasks under minimal supervision.• Support team and site events, training sessions, customer meetings, visitor coordination, catering, special projects, and group events• Collect input from the CWOC team and produce periodic activity reports for submission to division leaders• Prepare and coordinate numerous meetings involving staffing, hiring, process compliance, and initiatives• Execute administrative tasks in support of facility management• Serve as administrator for the CWOC's staffing, hiring, and procedures databases• Process requests for office space, server access and computing needs• Purchase and maintain office supply stocks• Provide additional clerical and administrative assistance as needed in addition to items specifically listed above• Arrange meetings and teleconferences• Maintain and synchronize calendars• Arrange travel and prepare associated expense reports• Support coordination and integration of presentation material from team members and help execute customer and team meetings.• Answer questions and solve problems related to office operations and established policies and procedures• Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations• Interface with all levels of Program personnel and Customers• Process visit requests, badges and accounts forms• Support and collaborate with other Administrative Assistants as needed• Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, cleanup and expensingAs a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including: • Medical, Dental & Vision coverage • 401k • Educational Assistance • Life Insurance • Employee Assistance Programs & Work/Life Solutions • Paid Time Off • Health & Wellness Resources • Employee Discounts This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off. You'll Bring These Qualifications:• Minimum High School Diploma/GED with six (6) years of additional education and/or experience• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel• Experience in reviewing and editing written material for correct spelling and grammar• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements• Ability to obtain & maintain a DoD secret security clearance (US Citizenship Required)These Qualifications Would be Nice to Have: • Associates or Bachelor degree• Experience managing travel, including international travel• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP• Current & active DoD secret security clearance or higher Salary Range: 52200 - 87000 Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
11/10/2021
Full time
Requisition ID: R Category: Administrative Services Location: Cheyenne - WY, United States of America Citizenship Required: United States Citizenship Clearance Type: None Telecommute: No- Teleworking not available for this position Shift: 1st Shift (United States of America) Travel Required: No Positions Available: 1 At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you'll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our space systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today.Northrop Grumman Space Systems is seeking a Administrative Assistant 4. This position will be located in Cheyenne, WY and will support the GBSD program. This role may offer a competitive relocation assistance package.What you'll get to do:Northrop Grumman Strategic Deterrent Systems Division is seeking a highly motivated individual to join our team in an Administrative Assistant level 4 role in Cheyenne, WY. The selected candidate will perform a variety of administrative activities in support of Strategic Deterrent Systems Division's (SDS) Cheyenne Wyoming Operations Center (CWOC). The CWOC is responsible for facilities management, community relations, operations in support of Intercontinental Ballistic Missile (ICBM) sustainment and Ground Based Strategic Deterrent deployment, strategy, staffing, work execution, training, budgeting, and administration of SDS activities in Cheyenne, WY, Great Falls, MT and Minot, ND. Primary assignments include maintaining management calendars, organizing and scheduling meetings, coordinating travel and submitting expense reports, supporting site visits, preparing reports, maintaining spreadsheets, and providing documentation support. The selected candidate will support the on-site project manager and subordinate managers. The selected candidate must be dependable, have excellent interpersonal and communication skills, work calmly and effectively under tight deadlines, and interact positively with senior management and support staff. Candidate must possess strong office management skills, organization, and prioritization of tasks under minimal supervision.• Support team and site events, training sessions, customer meetings, visitor coordination, catering, special projects, and group events• Collect input from the CWOC team and produce periodic activity reports for submission to division leaders• Prepare and coordinate numerous meetings involving staffing, hiring, process compliance, and initiatives• Execute administrative tasks in support of facility management• Serve as administrator for the CWOC's staffing, hiring, and procedures databases• Process requests for office space, server access and computing needs• Purchase and maintain office supply stocks• Provide additional clerical and administrative assistance as needed in addition to items specifically listed above• Arrange meetings and teleconferences• Maintain and synchronize calendars• Arrange travel and prepare associated expense reports• Support coordination and integration of presentation material from team members and help execute customer and team meetings.• Answer questions and solve problems related to office operations and established policies and procedures• Coordinate office workspace planning, ordering office equipment with the facilities and IT organizations• Interface with all levels of Program personnel and Customers• Process visit requests, badges and accounts forms• Support and collaborate with other Administrative Assistants as needed• Support special event planning and catering, such as meal planning, ordering food from caterers, delivering food, cleanup and expensingAs a full-time employee of Northrop Grumman Space Systems, you are eligible for our robust benefits package including: • Medical, Dental & Vision coverage • 401k • Educational Assistance • Life Insurance • Employee Assistance Programs & Work/Life Solutions • Paid Time Off • Health & Wellness Resources • Employee Discounts This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off. You'll Bring These Qualifications:• Minimum High School Diploma/GED with six (6) years of additional education and/or experience• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel• Experience in reviewing and editing written material for correct spelling and grammar• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements• Ability to obtain & maintain a DoD secret security clearance (US Citizenship Required)These Qualifications Would be Nice to Have: • Associates or Bachelor degree• Experience managing travel, including international travel• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP• Current & active DoD secret security clearance or higher Salary Range: 52200 - 87000 Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit U.S. Citizenship is required for most positions.
Recruitment Summary New Mexico State University is home to the state's Bridge Inspection Program, a one-of-a-kind program that employs engineering students to inspect highway bridges in New Mexico. The students are directly supervised and mentored by NMSU engineers in the visual inspection and condition assessment of bridge structures for the New Mexico Department of Transportation. NMSU is a Minority-Serving institution and the University is committed to building a cultural diverse educational environment. NMSU seeks employees who are creative and flexible in developing and evaluating new ideas and ways to evolve NMSU into the future. NMSU is committed to sustainability through improving and maintaining the quality of human life while preserving the integrity, stability, and beauty of ecological systems for the future. We are looking for student-centered employees with a passion for success. NMSU invites you to take the first step to your successful and rewarding career by applying today. NMSU is New Mexico's land-grant and space-grant institution, a comprehensive research institution dedicated to teaching, research, public service and outreach. In addition, the NMSU system includes a satellite learning center in Albuquerque, Cooperative Extension Service offices located in each of New Mexico's 33 counties, and 12 agriculture research and science centers. New Mexico State University is the instituion of choice for more than 15,000 students from 49 states and 89 foreign countries. Job Duties and Responsibilities Apart from responding to the daily administrative needs of the NMSU Bridge Inspection Program, this position is responsible for items including, but not limited to, the following: - Assists in preparing the yearly proposal submitted to the NMDOT for continued funding of the NMSU Bridge Inspection Program. - Hiring of undergraduate co-op students each semester (also includes preparing the job announcement, collecting the applications, scheduling the interviews, and arranging the defensive driving training). - Hires, trains, and supervises undergraduate office assistants. - Hiring of graduate students, faculty, staff, and senior personnel. - Reviews and submits bridge inspection reports to the NMDOT and archives the reports in the NMSU Bridge Inspection Program database in digital format; manages bridge inspection forms in paper and electronic format to facilitate review and distribution of reports to the NMDOT Districts. - Assists with reconciliation of P-Cards and budgets. - Placing orders for the bridge inspection teams to ensure that all inspection tools, safety equipment, electronics, non-destructive testing equipment, computer / printing supplies, etc. are available to safely and efficiently conduct the bridge inspections. - Coordinate and schedule maintenance of vehicles. - Plan, prepare, and coordinate the Bridge Inspection School (includes a two-week comprehensive training course held twice a year and a 3-day refresher training course held every 3 years at NMSU); also requires marketing of the training opportunities to various transportation agencies (e.g., domestic and international, state DOTs, local and state government, private industry). - Maintains and updates the Bridge Inspection Training Participant's Manual based on current guidelines for distribution to course attendees. - Prepare and submit reimbursements and travel forms for faculty and students. - Assists with quotes and POs as needed (for equipment and subcontractors). - Respond to daily requests from the NMDOT on items including, but not limited to, training courses, project expenses, and inspection reports. - Prepare documents (e.g., quarterly reports) to be sent to NMDOT for reporting purposes. - Serve as liaison between NMSU personnel, subcontractors, and the six districts of the NMDOT. - Runs the internal procedure for tracking, billing, and sustaining the use of the inspection vans. Classification Summary Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a narrowly defined funded program/project or set of funded activities. The program/project is usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a discreetly funded subset of an integrated, grant-funded program activity.Provides administrative support in the development, implementation, and marketing of program/project function. Classification Standard Duties Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Duties typically include grant planning and administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.Serves as a principal liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information. Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications. Assists with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.Oversees the supervision of personnel which includes: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution;evaluates performance and makes recommendations for personnel actions;motivates employees to achieve peak productivity and performance. Performs miscellaneous job-related duties as assigned. Knowledge Knowledge of communication principles, media, and marketing techniques. Knowledge of finance, accounting, budgeting, and cost control procedures. Skills Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Records maintenance skills. Skill in organizing resources and establishing priorities. Advanced writing and editorial skills. Clerical, word processing, and/or office skills. Abilities Ability to interact with students, faculty and/or staff in a team environment. Ability to gather and analyze statistical data and generate reports. Ability to lead and train staff and/or students. Ability to make administrative/procedural decisions and judgments. Ability to coordinate and organize meetings and/or special events. Required Education Bachelor's degree in a related field. Required Experience No previous work experience required. Equivalency An Associate's degree and two (2) years of related experience; or, four (4) years of related experience may substitute for the Bachelor's degree. recblid xhgwctb6tumb0cmkmnr2rx8glx2euv
11/10/2021
Full time
Recruitment Summary New Mexico State University is home to the state's Bridge Inspection Program, a one-of-a-kind program that employs engineering students to inspect highway bridges in New Mexico. The students are directly supervised and mentored by NMSU engineers in the visual inspection and condition assessment of bridge structures for the New Mexico Department of Transportation. NMSU is a Minority-Serving institution and the University is committed to building a cultural diverse educational environment. NMSU seeks employees who are creative and flexible in developing and evaluating new ideas and ways to evolve NMSU into the future. NMSU is committed to sustainability through improving and maintaining the quality of human life while preserving the integrity, stability, and beauty of ecological systems for the future. We are looking for student-centered employees with a passion for success. NMSU invites you to take the first step to your successful and rewarding career by applying today. NMSU is New Mexico's land-grant and space-grant institution, a comprehensive research institution dedicated to teaching, research, public service and outreach. In addition, the NMSU system includes a satellite learning center in Albuquerque, Cooperative Extension Service offices located in each of New Mexico's 33 counties, and 12 agriculture research and science centers. New Mexico State University is the instituion of choice for more than 15,000 students from 49 states and 89 foreign countries. Job Duties and Responsibilities Apart from responding to the daily administrative needs of the NMSU Bridge Inspection Program, this position is responsible for items including, but not limited to, the following: - Assists in preparing the yearly proposal submitted to the NMDOT for continued funding of the NMSU Bridge Inspection Program. - Hiring of undergraduate co-op students each semester (also includes preparing the job announcement, collecting the applications, scheduling the interviews, and arranging the defensive driving training). - Hires, trains, and supervises undergraduate office assistants. - Hiring of graduate students, faculty, staff, and senior personnel. - Reviews and submits bridge inspection reports to the NMDOT and archives the reports in the NMSU Bridge Inspection Program database in digital format; manages bridge inspection forms in paper and electronic format to facilitate review and distribution of reports to the NMDOT Districts. - Assists with reconciliation of P-Cards and budgets. - Placing orders for the bridge inspection teams to ensure that all inspection tools, safety equipment, electronics, non-destructive testing equipment, computer / printing supplies, etc. are available to safely and efficiently conduct the bridge inspections. - Coordinate and schedule maintenance of vehicles. - Plan, prepare, and coordinate the Bridge Inspection School (includes a two-week comprehensive training course held twice a year and a 3-day refresher training course held every 3 years at NMSU); also requires marketing of the training opportunities to various transportation agencies (e.g., domestic and international, state DOTs, local and state government, private industry). - Maintains and updates the Bridge Inspection Training Participant's Manual based on current guidelines for distribution to course attendees. - Prepare and submit reimbursements and travel forms for faculty and students. - Assists with quotes and POs as needed (for equipment and subcontractors). - Respond to daily requests from the NMDOT on items including, but not limited to, training courses, project expenses, and inspection reports. - Prepare documents (e.g., quarterly reports) to be sent to NMDOT for reporting purposes. - Serve as liaison between NMSU personnel, subcontractors, and the six districts of the NMDOT. - Runs the internal procedure for tracking, billing, and sustaining the use of the inspection vans. Classification Summary Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a narrowly defined funded program/project or set of funded activities. The program/project is usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a discreetly funded subset of an integrated, grant-funded program activity.Provides administrative support in the development, implementation, and marketing of program/project function. Classification Standard Duties Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Duties typically include grant planning and administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.Serves as a principal liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information. Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications. Assists with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.Oversees the supervision of personnel which includes: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution;evaluates performance and makes recommendations for personnel actions;motivates employees to achieve peak productivity and performance. Performs miscellaneous job-related duties as assigned. Knowledge Knowledge of communication principles, media, and marketing techniques. Knowledge of finance, accounting, budgeting, and cost control procedures. Skills Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Records maintenance skills. Skill in organizing resources and establishing priorities. Advanced writing and editorial skills. Clerical, word processing, and/or office skills. Abilities Ability to interact with students, faculty and/or staff in a team environment. Ability to gather and analyze statistical data and generate reports. Ability to lead and train staff and/or students. Ability to make administrative/procedural decisions and judgments. Ability to coordinate and organize meetings and/or special events. Required Education Bachelor's degree in a related field. Required Experience No previous work experience required. Equivalency An Associate's degree and two (2) years of related experience; or, four (4) years of related experience may substitute for the Bachelor's degree. recblid xhgwctb6tumb0cmkmnr2rx8glx2euv
Office Assistant US-OR-Portland Job ID: 21-19264 Type: Regular Full-Time NE Davis Building Overview The Legacy mission is about making lives better for others. Every member of our team - from clinical to clerical team - embodies that mission. If you believe that your clerical and communication skills can be a vital component of the Legacy mission, you may be perfect for our team. This role provides complex and diversified clerical and office support that requires advanced administrative skills and knowledge. Duties will vary depending on working environment (clinical vs. nonclinical). Responsibilities may include typing, transcription, file management, scheduling procedures and/or meetings, physician billing, ordering supplies and operation of office equipment. Work is generally performed independently requiring judgment and problem-solving skills under limited supervision. May assist with orientation of new personnel. May register patients in absence of or as backup to Admitting. May act as a resource person for employees regarding staffing and payroll issues. Responsibilities PRIMARY ADMINISTRATIVE SUPPORT : Report generation, file management, operation of office equipment. Produces, organizes and distributes correspondence and reports according to department and operating unit needs. Types/processes and transcribes routine and complex reports, forms, and correspondence, including the use of technical and medical terminology when necessary, from notes or dictation. Composes routine correspondence and reports under general department guidelines. Edits documents for grammar, punctuation, etc. Responsible for file management. Maintains department records, files and logs in a complete, current and accessible manner. Respond to requests for records and locates previous medical records as needed. Files, retrieves, reviews, responds to and distributes documents and/or correspondence that may be complex and time-sensitive. Operates standard office equipment such as personal computer, facsimile, copier, postage machine and multi-line telephone. Operates both standard and highly specialized personal computer software such as desktop publishing, specialized graphics, spreadsheet, calendar and project management software. ALTERNATIVE ADMINISTRATIVE SUPPORT : May assist with ordering, L-timekeeping, billing and data collection as appropriate. May be assigned to analyze departmental data usually from a single source using routine data gathering and analytical procedures. May perform medical transcription. May order supplies for department. May monitor and audit department budget. May prepare monthly billing and input patient charges into the system. May reconcile daily books. May participate in department CQI activities, data collection and typing of reports as requested. May serve as L-time timekeeper. Handles any problems with staff paychecks by contacting the appropriate party (Payroll, Human Resources, etc.). Works with confidential information. COORDINATION : Coordinates workflow for the department. May include independently scheduling meetings and/or procedures. Creates schedule types and work patterns as needed. Loads varying data into system about personnel, budget and staff coverage. Coordinates the workflow of clerical support personnel. Coordinates department activities within the limited scope of the position. Organizes and schedules meetings within the department or with other medical staff and contracted vendors or between physicians and other departments. Reports, files, logs and schedules information accurately and completely. May be responsible to maintain calendars, make appointments and meeting arrangements for departmental staff or manager. May make routine travel arrangements for departmental professional staff and manager. Attends and reports on meetings in the functional work area. Recommends department procedures and any changes to management. Works with other departments as needed, and notifies appropriate parties of their assigned cases, changes in their schedules, etc. Enters into the computer system any pertinent information needed for the procedure. Independently enters data as needed; may include daily patient/procedure data. JOB KNOWLEDGE/JOB SKILLS Technical, management and/or physician support is provided skillfully to maintain efficient and reliable workflow. Maintains knowledge of department procedures. Facilitates communication between department members and with other customers to help meet management's objectives. Independently initiates required reports. Maintains confidentiality. Anticipates the need to enhance skills and develops innovative responses to changes in the working environment. Takes the initiative to maintain and improve job skills. Performs all assigned duties accurately and effectively. PRIORITIZATION OF WORK Organizes and prioritizes daily workload and manages time to maximize efficiency. Anticipates critical workload times and high volume periods. Organizes time to deal with peak volume periods efficiently. Handles multiple tasks simultaneously in a confident and proficient manner. PROFESSIONAL BEHAVIOR: Maintain the respect and confidence of others, including physicians, customers, patients and coworkers, by exhibiting professional appearance, proper conduct, punctual attendance, dependability and a positive attitude. Qualifications EDUCATION: High school diploma or equivalent. EXPERIENCE: Three years in an administrative support role requiring judgment and performance of a wide range of secretarial and/or administrative functions. Knowledge of Microsoft Office Products including Word, Excel and Outlook required. Hospital or healthcare experience preferred. SKILLS: Keyboard skills and ability to navigate electronic systems applicable to job functions. Budget skills and the ability to organize and work independently. May require ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation. Ability to compose routine correspondence and reports. Ability to edit documents for grammar, punctuation, etc. Knowledge of departmental policies and procedures. Time management and organizational skills. Ability to withstand varying job pressures and effectively prioritize related tasks. Demonstrated interpersonal and effective communication skills that promote cooperation and teamwork. Ability to work with credibility and effectiveness with medical and administrative staff. Knowledge of payroll and personnel policies and procedures. Ability to work in a fast-paced environment. Ability to work with confidential information. May require demonstrated sixty words per minute keyboarding skill. LEGACY'S VALUES IN ACTION: Follows guidelines set forth in Legacy's Values in Action Equal Opportunity Employer/Vet/Disabled PI
09/23/2021
Full time
Office Assistant US-OR-Portland Job ID: 21-19264 Type: Regular Full-Time NE Davis Building Overview The Legacy mission is about making lives better for others. Every member of our team - from clinical to clerical team - embodies that mission. If you believe that your clerical and communication skills can be a vital component of the Legacy mission, you may be perfect for our team. This role provides complex and diversified clerical and office support that requires advanced administrative skills and knowledge. Duties will vary depending on working environment (clinical vs. nonclinical). Responsibilities may include typing, transcription, file management, scheduling procedures and/or meetings, physician billing, ordering supplies and operation of office equipment. Work is generally performed independently requiring judgment and problem-solving skills under limited supervision. May assist with orientation of new personnel. May register patients in absence of or as backup to Admitting. May act as a resource person for employees regarding staffing and payroll issues. Responsibilities PRIMARY ADMINISTRATIVE SUPPORT : Report generation, file management, operation of office equipment. Produces, organizes and distributes correspondence and reports according to department and operating unit needs. Types/processes and transcribes routine and complex reports, forms, and correspondence, including the use of technical and medical terminology when necessary, from notes or dictation. Composes routine correspondence and reports under general department guidelines. Edits documents for grammar, punctuation, etc. Responsible for file management. Maintains department records, files and logs in a complete, current and accessible manner. Respond to requests for records and locates previous medical records as needed. Files, retrieves, reviews, responds to and distributes documents and/or correspondence that may be complex and time-sensitive. Operates standard office equipment such as personal computer, facsimile, copier, postage machine and multi-line telephone. Operates both standard and highly specialized personal computer software such as desktop publishing, specialized graphics, spreadsheet, calendar and project management software. ALTERNATIVE ADMINISTRATIVE SUPPORT : May assist with ordering, L-timekeeping, billing and data collection as appropriate. May be assigned to analyze departmental data usually from a single source using routine data gathering and analytical procedures. May perform medical transcription. May order supplies for department. May monitor and audit department budget. May prepare monthly billing and input patient charges into the system. May reconcile daily books. May participate in department CQI activities, data collection and typing of reports as requested. May serve as L-time timekeeper. Handles any problems with staff paychecks by contacting the appropriate party (Payroll, Human Resources, etc.). Works with confidential information. COORDINATION : Coordinates workflow for the department. May include independently scheduling meetings and/or procedures. Creates schedule types and work patterns as needed. Loads varying data into system about personnel, budget and staff coverage. Coordinates the workflow of clerical support personnel. Coordinates department activities within the limited scope of the position. Organizes and schedules meetings within the department or with other medical staff and contracted vendors or between physicians and other departments. Reports, files, logs and schedules information accurately and completely. May be responsible to maintain calendars, make appointments and meeting arrangements for departmental staff or manager. May make routine travel arrangements for departmental professional staff and manager. Attends and reports on meetings in the functional work area. Recommends department procedures and any changes to management. Works with other departments as needed, and notifies appropriate parties of their assigned cases, changes in their schedules, etc. Enters into the computer system any pertinent information needed for the procedure. Independently enters data as needed; may include daily patient/procedure data. JOB KNOWLEDGE/JOB SKILLS Technical, management and/or physician support is provided skillfully to maintain efficient and reliable workflow. Maintains knowledge of department procedures. Facilitates communication between department members and with other customers to help meet management's objectives. Independently initiates required reports. Maintains confidentiality. Anticipates the need to enhance skills and develops innovative responses to changes in the working environment. Takes the initiative to maintain and improve job skills. Performs all assigned duties accurately and effectively. PRIORITIZATION OF WORK Organizes and prioritizes daily workload and manages time to maximize efficiency. Anticipates critical workload times and high volume periods. Organizes time to deal with peak volume periods efficiently. Handles multiple tasks simultaneously in a confident and proficient manner. PROFESSIONAL BEHAVIOR: Maintain the respect and confidence of others, including physicians, customers, patients and coworkers, by exhibiting professional appearance, proper conduct, punctual attendance, dependability and a positive attitude. Qualifications EDUCATION: High school diploma or equivalent. EXPERIENCE: Three years in an administrative support role requiring judgment and performance of a wide range of secretarial and/or administrative functions. Knowledge of Microsoft Office Products including Word, Excel and Outlook required. Hospital or healthcare experience preferred. SKILLS: Keyboard skills and ability to navigate electronic systems applicable to job functions. Budget skills and the ability to organize and work independently. May require ability to transcribe reports, forms, and correspondence, including the use of technical and medical terminology, from longhand or dictation. Ability to compose routine correspondence and reports. Ability to edit documents for grammar, punctuation, etc. Knowledge of departmental policies and procedures. Time management and organizational skills. Ability to withstand varying job pressures and effectively prioritize related tasks. Demonstrated interpersonal and effective communication skills that promote cooperation and teamwork. Ability to work with credibility and effectiveness with medical and administrative staff. Knowledge of payroll and personnel policies and procedures. Ability to work in a fast-paced environment. Ability to work with confidential information. May require demonstrated sixty words per minute keyboarding skill. LEGACY'S VALUES IN ACTION: Follows guidelines set forth in Legacy's Values in Action Equal Opportunity Employer/Vet/Disabled PI
Job Duties: Personnel Files: assembly, breakdown, retrieval, archival Heavy Filing Vetting New Hire paperwork for completion, contacting employees for missing forms Printing Resumes Scheduling Interviews, HR Meetings, BHA Touchpoint Meetings Scheduling Exit Interviews Assembling New Hire Orientation Packets Ordering office supplies Creating purchase orders EDUCATION/EXPERIENCE/SKILL REQUIREMENTS: High School diploma or equivalent required. Associate degree in Business or Human Resources preferred. Working knowledge of Microsoft Office. Two plus years' administrative experience is required. •Two to Three years' experience in an HR support role is preferred. Knowledge of administrative and clerical procedures and systems such as managing files and records Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
09/22/2021
Full time
Job Duties: Personnel Files: assembly, breakdown, retrieval, archival Heavy Filing Vetting New Hire paperwork for completion, contacting employees for missing forms Printing Resumes Scheduling Interviews, HR Meetings, BHA Touchpoint Meetings Scheduling Exit Interviews Assembling New Hire Orientation Packets Ordering office supplies Creating purchase orders EDUCATION/EXPERIENCE/SKILL REQUIREMENTS: High School diploma or equivalent required. Associate degree in Business or Human Resources preferred. Working knowledge of Microsoft Office. Two plus years' administrative experience is required. •Two to Three years' experience in an HR support role is preferred. Knowledge of administrative and clerical procedures and systems such as managing files and records Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Butler Aerospace and Defense
Garden Grove, California
Administrative Assistant I Location: Garden Grove, CA (92841) Job ID: #62022 Contract Length: 6 months 7:00 AM - 3:30 PM M-F Please send resumes to Christa Franco at Description: Job Summary: Serves a supportive role in the office to perform various clerical duties in accordance with established policies and procedures. Duties: Operates PC with business software programs to input, maintain, retrieve and process business information. May process routine inquiries and provide information related to company policies and procedures. Responsibilities may include the preparation of reports, the assembly and validation of information, and the calculation of data. Maintains office filing system. Prepares letters and other business documents. May perform various complex clerical duties requiring analysis, judgment and specific knowledge in an area (customer service, purchasing, logistics, quality, human resources, etc.). Experience: 0-2 years -Develops competence by performing structured work assignments -Uses existing procedures to solve routine or standard problems -Receives instruction, guidance and direction from others Education: Bachelor's Degree (BA/BS); or equivalent combination of education and experience. ____________________________________________________________________ Butler America Aerospace, LLC. is proud to provide an equal opportunity workplace and be an affirmative action employer. Consider Butler because we are committed to hiring and retaining a diverse workforce. We recognize that we thrive on diversity for the benefit of our employees, our customers, and the communities where we are located. Employment with Butler America Aerospace, LLC. is governed on the basis of qualifications and competence without regard to race, color, religion, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability or any other legally protected status. Job Requirements: Administrative Assistant
09/20/2021
Full time
Administrative Assistant I Location: Garden Grove, CA (92841) Job ID: #62022 Contract Length: 6 months 7:00 AM - 3:30 PM M-F Please send resumes to Christa Franco at Description: Job Summary: Serves a supportive role in the office to perform various clerical duties in accordance with established policies and procedures. Duties: Operates PC with business software programs to input, maintain, retrieve and process business information. May process routine inquiries and provide information related to company policies and procedures. Responsibilities may include the preparation of reports, the assembly and validation of information, and the calculation of data. Maintains office filing system. Prepares letters and other business documents. May perform various complex clerical duties requiring analysis, judgment and specific knowledge in an area (customer service, purchasing, logistics, quality, human resources, etc.). Experience: 0-2 years -Develops competence by performing structured work assignments -Uses existing procedures to solve routine or standard problems -Receives instruction, guidance and direction from others Education: Bachelor's Degree (BA/BS); or equivalent combination of education and experience. ____________________________________________________________________ Butler America Aerospace, LLC. is proud to provide an equal opportunity workplace and be an affirmative action employer. Consider Butler because we are committed to hiring and retaining a diverse workforce. We recognize that we thrive on diversity for the benefit of our employees, our customers, and the communities where we are located. Employment with Butler America Aerospace, LLC. is governed on the basis of qualifications and competence without regard to race, color, religion, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability or any other legally protected status. Job Requirements: Administrative Assistant
We are seeking a highly motivated HR Assistant to join our team in Independence, OH. The HR Assistant will assume a wide range of responsibilities to assist the HR Manager in all areas of HR as well as assisting Safety and Operations with various administrative tasks. The individual in this position will have responsibility to assist with Ongoing analysis and maintenance of reports in Excel, as well as data analysis as it relates to human resource functions, i.e., benefits, workers compensation, etc. Assist in the recruitment, screening, and hiring of personnel Work with ATS system and applicant tracking process, including, posting jobs, and interviewing candidates Coordination with managers for scheduling of interviews, pre-employment physical/drug screens, completion of background checks Entering new hire info into HRIS Assist with compliance reporting Maintain Training Records, and Job Descriptions Assist with health insurance administration Assist HR Manager in managing workers compensation and unemployment claims. Employment Verifications Assistance with invoice payment administration Investigation and resolution of employee issues Other duties as required Education, Experience, And Skills Requirements 2+ years in a human resource role with generalist responsibility Self-motivator with strong attention to detail The ideal candidate must be willing and able to handle data analysis as it relates to human resources, providing leadership with analysis to add value to ongoing business decisions High proficiency with Microsoft Excel and Word Strong interpersonal skills, writing skills and computer skills Excellent organizational skills and attention to detail. Working knowledge of laws and government compliance effecting employees and/or the company Ability and willingness to work overtime as needed PI
09/19/2021
Full time
We are seeking a highly motivated HR Assistant to join our team in Independence, OH. The HR Assistant will assume a wide range of responsibilities to assist the HR Manager in all areas of HR as well as assisting Safety and Operations with various administrative tasks. The individual in this position will have responsibility to assist with Ongoing analysis and maintenance of reports in Excel, as well as data analysis as it relates to human resource functions, i.e., benefits, workers compensation, etc. Assist in the recruitment, screening, and hiring of personnel Work with ATS system and applicant tracking process, including, posting jobs, and interviewing candidates Coordination with managers for scheduling of interviews, pre-employment physical/drug screens, completion of background checks Entering new hire info into HRIS Assist with compliance reporting Maintain Training Records, and Job Descriptions Assist with health insurance administration Assist HR Manager in managing workers compensation and unemployment claims. Employment Verifications Assistance with invoice payment administration Investigation and resolution of employee issues Other duties as required Education, Experience, And Skills Requirements 2+ years in a human resource role with generalist responsibility Self-motivator with strong attention to detail The ideal candidate must be willing and able to handle data analysis as it relates to human resources, providing leadership with analysis to add value to ongoing business decisions High proficiency with Microsoft Excel and Word Strong interpersonal skills, writing skills and computer skills Excellent organizational skills and attention to detail. Working knowledge of laws and government compliance effecting employees and/or the company Ability and willingness to work overtime as needed PI
Are you a polished Administrative Assistant who possesses exceptional attention to detail, integrity and a positive attitude? We are seeking an Administrative Assistant to support our office in Jersey City If you are an experienced administrative professional who thrives in an exciting, dynamic IT environment, this is the perfect opportunity for you. You will play an integral role as you leverage your high degree of confidence, integrity, and professionalism. We look for you to bring initiative and resourcefulness while you balance vital responsibilities. In this role, your primary mission will be to provide best-in-class executive support which involves a wide variety of duties that are critical to ensuring smooth and seamless business processes. General responsibilities include : Heavy calendar management - owns and coordinates a heavy, complex meeting schedule which often includes international participants. Includes the management of calendars, related correspondence, meeting details, logistics coordination. Events - Coordinates events and executive meetings, from recurring staff meetings to Town Hall meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for these various events and meetings. Board Preparation - Prepares and manages communication, materials, and meeting preparation for the Board of Directors with perfect execution. Powerpoint and Word Documents - Prepares electronic files with validated ability to proofread for spelling and grammar. Office support - Travel coordination- Leads and coordinates travel itineraries and related meetings, which are sometimes international. Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc. Other administrative and support tasks as assigned. Competencies Needed: Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion. Ability to establish relationships of strong communication and network within the administrative team. We will need to work cross-functionally regarding issues of travel, meeting schedules, and material completion. Utilize knowledge of company operations, policies, and department functions to proactively perform assigned duties and with minimal direct supervision. Resiliency; able to diplomatically and constructively, but firmly, ensure objectives are met. Appropriate professional presentation. You should be able to communicate effectively with C-level executives, Board members, and other high-level clients and candidates, and line-level employees, with equal dexterity, respect, and composure. Also, be able to present oneself as a representative of the Manager's office, and, to a very large and diverse internal and external audience. Ability to speak clearly and succinctly relative to needs, questions, goals, etc. Must be direct in asking for clarification, guidance, opinions, etc. of the executive to ensure accurate delivery on commitments, scheduling needs, meeting set-up, etc. Able to act independently, operating on accurate details and excellent judgment. Able to identify and leverage other resources within the business to clarify needs, delegate tasks, etc. in order to keep a very busy desk operating smoothly and efficiently. A 'can-do' perspective is imperative, and the ability to simply 'get-things-done' under ambiguous, time-constrained, high-pressure circumstances routinely. Able to quickly gain an understanding of the executive's style and adapt own style and presentation to that of the executives. Effective interpersonal skills to be capable of working with all levels of office personnel. Advanced proficiency in MS Office
09/18/2021
Full time
Are you a polished Administrative Assistant who possesses exceptional attention to detail, integrity and a positive attitude? We are seeking an Administrative Assistant to support our office in Jersey City If you are an experienced administrative professional who thrives in an exciting, dynamic IT environment, this is the perfect opportunity for you. You will play an integral role as you leverage your high degree of confidence, integrity, and professionalism. We look for you to bring initiative and resourcefulness while you balance vital responsibilities. In this role, your primary mission will be to provide best-in-class executive support which involves a wide variety of duties that are critical to ensuring smooth and seamless business processes. General responsibilities include : Heavy calendar management - owns and coordinates a heavy, complex meeting schedule which often includes international participants. Includes the management of calendars, related correspondence, meeting details, logistics coordination. Events - Coordinates events and executive meetings, from recurring staff meetings to Town Hall meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for these various events and meetings. Board Preparation - Prepares and manages communication, materials, and meeting preparation for the Board of Directors with perfect execution. Powerpoint and Word Documents - Prepares electronic files with validated ability to proofread for spelling and grammar. Office support - Travel coordination- Leads and coordinates travel itineraries and related meetings, which are sometimes international. Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc. Other administrative and support tasks as assigned. Competencies Needed: Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion. Ability to establish relationships of strong communication and network within the administrative team. We will need to work cross-functionally regarding issues of travel, meeting schedules, and material completion. Utilize knowledge of company operations, policies, and department functions to proactively perform assigned duties and with minimal direct supervision. Resiliency; able to diplomatically and constructively, but firmly, ensure objectives are met. Appropriate professional presentation. You should be able to communicate effectively with C-level executives, Board members, and other high-level clients and candidates, and line-level employees, with equal dexterity, respect, and composure. Also, be able to present oneself as a representative of the Manager's office, and, to a very large and diverse internal and external audience. Ability to speak clearly and succinctly relative to needs, questions, goals, etc. Must be direct in asking for clarification, guidance, opinions, etc. of the executive to ensure accurate delivery on commitments, scheduling needs, meeting set-up, etc. Able to act independently, operating on accurate details and excellent judgment. Able to identify and leverage other resources within the business to clarify needs, delegate tasks, etc. in order to keep a very busy desk operating smoothly and efficiently. A 'can-do' perspective is imperative, and the ability to simply 'get-things-done' under ambiguous, time-constrained, high-pressure circumstances routinely. Able to quickly gain an understanding of the executive's style and adapt own style and presentation to that of the executives. Effective interpersonal skills to be capable of working with all levels of office personnel. Advanced proficiency in MS Office