POSITION SUMMARY: Assist attorney(s) with a wide array of litigation, matters, including infringement cases in federal court in fifty states and arbitration proceedings, as well as contract and estate matters. Organize attorneys' calendars, travel arrangements, files, and correspondence. Work with local counsel, other departments within BMI and courts. This position requires a high degree of accuracy, responsibility, confidentiality and interaction with others. LOCATION: Nashville, TN office. BMI has transitioned back to working in the office on a regular hybrid schedule. At present, most team members are expected in the office three (3) days a week. Decisions regarding future transitions will take place in phases as BMI continues to closely monitor COVID-19 as employee safety is our priority. FUNCTIONS OF THE JOB Provide administrative support for Legal department initiatives. Research via telephone, Internet, and internal systems. Maintain and update extensive file systems. Interact with other departments. Perform or assist as needed with departmental administrative functions. Communicate with state and federal courts in numerous jurisdictions. Draft contracts, legal memos, briefs and court pleadings. Liaison with other BMI departments regarding discovery of information for court cases. Proofread lengthy legal documents such as court filings, license agreements, estate and probate documents. Coordinate supervisors' participation in industry and bar association activities. Schedule meetings. Make travel arrangements. Process payments received on infringement and collection matters. Photocopy and print legal materials. Scan and index legal documents. Respond to telephone inquiries and prioritizes phone calls for attorneys. Draft correspondence (mail, faxes, email). Other duties as assigned. Regular attendance. Support BMI Core Values and cultivate a culture of diversity and inclusion. POSITION QUALIFICATION REQUIREMENTS Education: Bachelor's Degree or equivalent preferred Experience: Minimum two years' experience in a law firm, corporate legal department or equivalent. SKILLS AND ABILITIES Proficient in Microsoft Office (Word, Excel, Outlook) Proficient in basic Internet functions and research techniques Proficient with company specific databases and equipment (copiers, fax machines and scanners) Ability to speak effectively to licensees and employees of the organization on routine matters Ability to write routine reports and correspondence Must be able to prioritize and balance multiple tasks Excellent oral and verbal communication skills Strong organizational skills Familiarity with estate planning is a plus but not required SALARY RANGE The specific base salary offered to a successful applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors. The position may also be eligible for one or more performance-based bonuses. In addition to cash compensation, BMI offers a competitive portfolio of benefits to its employees, as described below What We Give to You: Health, dental, and vision insurance 401K with employer match Flexible spending accounts Paid vacation and paid sick/personal time 12 paid calendar holidays Paid volunteer time off Summer hours that offer more time for fun in the sun Company paid life insurance Up to 12 weeks paid parental leave Tuition assistance for qualified team members Commuter benefits (New York) Amazing and engaging culture Employee Resource Groups BROADCAST MUSIC, INC. IS AN EQUAL OPPORTUNITY EMPLOYER: All applicants will receive equal opportunity for employment without regard of race, color, sex, religion, nationality, age, sexual orientation, gender identity and/or expression, veteran's or marital status, disability, or any other cultural factor.
04/17/2024
Full time
POSITION SUMMARY: Assist attorney(s) with a wide array of litigation, matters, including infringement cases in federal court in fifty states and arbitration proceedings, as well as contract and estate matters. Organize attorneys' calendars, travel arrangements, files, and correspondence. Work with local counsel, other departments within BMI and courts. This position requires a high degree of accuracy, responsibility, confidentiality and interaction with others. LOCATION: Nashville, TN office. BMI has transitioned back to working in the office on a regular hybrid schedule. At present, most team members are expected in the office three (3) days a week. Decisions regarding future transitions will take place in phases as BMI continues to closely monitor COVID-19 as employee safety is our priority. FUNCTIONS OF THE JOB Provide administrative support for Legal department initiatives. Research via telephone, Internet, and internal systems. Maintain and update extensive file systems. Interact with other departments. Perform or assist as needed with departmental administrative functions. Communicate with state and federal courts in numerous jurisdictions. Draft contracts, legal memos, briefs and court pleadings. Liaison with other BMI departments regarding discovery of information for court cases. Proofread lengthy legal documents such as court filings, license agreements, estate and probate documents. Coordinate supervisors' participation in industry and bar association activities. Schedule meetings. Make travel arrangements. Process payments received on infringement and collection matters. Photocopy and print legal materials. Scan and index legal documents. Respond to telephone inquiries and prioritizes phone calls for attorneys. Draft correspondence (mail, faxes, email). Other duties as assigned. Regular attendance. Support BMI Core Values and cultivate a culture of diversity and inclusion. POSITION QUALIFICATION REQUIREMENTS Education: Bachelor's Degree or equivalent preferred Experience: Minimum two years' experience in a law firm, corporate legal department or equivalent. SKILLS AND ABILITIES Proficient in Microsoft Office (Word, Excel, Outlook) Proficient in basic Internet functions and research techniques Proficient with company specific databases and equipment (copiers, fax machines and scanners) Ability to speak effectively to licensees and employees of the organization on routine matters Ability to write routine reports and correspondence Must be able to prioritize and balance multiple tasks Excellent oral and verbal communication skills Strong organizational skills Familiarity with estate planning is a plus but not required SALARY RANGE The specific base salary offered to a successful applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors. The position may also be eligible for one or more performance-based bonuses. In addition to cash compensation, BMI offers a competitive portfolio of benefits to its employees, as described below What We Give to You: Health, dental, and vision insurance 401K with employer match Flexible spending accounts Paid vacation and paid sick/personal time 12 paid calendar holidays Paid volunteer time off Summer hours that offer more time for fun in the sun Company paid life insurance Up to 12 weeks paid parental leave Tuition assistance for qualified team members Commuter benefits (New York) Amazing and engaging culture Employee Resource Groups BROADCAST MUSIC, INC. IS AN EQUAL OPPORTUNITY EMPLOYER: All applicants will receive equal opportunity for employment without regard of race, color, sex, religion, nationality, age, sexual orientation, gender identity and/or expression, veteran's or marital status, disability, or any other cultural factor.
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida
North Palm Beach, Florida
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida
West Palm Beach, Florida
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Job id: 733817 Department: OUCC Position: Legal Assistant Location: 115 Washington Street Suite 1500 South Indianapolis, IN 46204 Duration: 6 Months Position is on-site Monday thru Friday, 8:15am to 4:45pm, 1 hour lunch. Position is for a 6-month initial duration with a likelihood of extension or right to hire. Initial interviews will be via Teams or phone. Follow-up interviews must be in-person at OUCC office. Purpose of Position/Summary: The Legal Assistant provides all legal, administrative, and clerical support to the OUCC's technical staff and attorneys. The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations. Essential Duties/Responsibilities: In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency's lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates. The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC. As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects. Primary Responsibilities: Manages and processes all case and non-case related information/documents. Supports and assists technical staff and attorneys as assigned. Supports and assists all Administrative Assistants in coordinating daily work schedules. Maintains calendar dates (in Outlook) for all active cases. Setup and coordinate meetings and conferences. Organizes case files for attorneys in preparation of evidentiary hearings. Contributes to overall Agency and Division goals. Interacts with public and external contacts as frontline administrative assistant. Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf. Perform general clerical duties including but not limited to copying, faxing, mailing, and filing. Maintains files in Microsoft Dynamics as well as other emerging IT applications. Tracks activities and maintains various spreadsheets and databases. Maintains any required Division records and reports. Performs other duties as assigned. Required skills: High School Diploma Legal assistant or paralegal experience Proficiency with Microsoft Office Suite Able to work independently with excellent attention to detail. Ability to establish effective and cooperative working relationships. Prior experience with Microsoft Excel. Paralegal certification or coursework Prior working experience in a State or Federal Government Agency. Prior experience as an executive or lead administrative or legal assistant.
04/17/2024
Full time
Job id: 733817 Department: OUCC Position: Legal Assistant Location: 115 Washington Street Suite 1500 South Indianapolis, IN 46204 Duration: 6 Months Position is on-site Monday thru Friday, 8:15am to 4:45pm, 1 hour lunch. Position is for a 6-month initial duration with a likelihood of extension or right to hire. Initial interviews will be via Teams or phone. Follow-up interviews must be in-person at OUCC office. Purpose of Position/Summary: The Legal Assistant provides all legal, administrative, and clerical support to the OUCC's technical staff and attorneys. The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations. Essential Duties/Responsibilities: In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency's lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates. The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC. As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects. Primary Responsibilities: Manages and processes all case and non-case related information/documents. Supports and assists technical staff and attorneys as assigned. Supports and assists all Administrative Assistants in coordinating daily work schedules. Maintains calendar dates (in Outlook) for all active cases. Setup and coordinate meetings and conferences. Organizes case files for attorneys in preparation of evidentiary hearings. Contributes to overall Agency and Division goals. Interacts with public and external contacts as frontline administrative assistant. Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf. Perform general clerical duties including but not limited to copying, faxing, mailing, and filing. Maintains files in Microsoft Dynamics as well as other emerging IT applications. Tracks activities and maintains various spreadsheets and databases. Maintains any required Division records and reports. Performs other duties as assigned. Required skills: High School Diploma Legal assistant or paralegal experience Proficiency with Microsoft Office Suite Able to work independently with excellent attention to detail. Ability to establish effective and cooperative working relationships. Prior experience with Microsoft Excel. Paralegal certification or coursework Prior working experience in a State or Federal Government Agency. Prior experience as an executive or lead administrative or legal assistant.
Summary : We are seeking a highly organized and dedicated Executive Assistant to provide exceptional support to our team. The ideal candidate will be a proactive and detail-oriented professional with excellent communication and multitasking skills. As an Executive Assistant, you will play a crucial role in managing office operations, including scheduling appointments, handling phone calls, and maintaining records. Duties : Perform data entry; enter, verify, update, correct and retrieve information; enter information with speed and accuracy. Prepare letters, reports, forms, or other materials Receiving visitors as needed Able to assist the public by telephone and in person, screen incoming calls, refer to appropriate staff. File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested. Provide administrative support to program area as well as perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to callers, receiving visitors. Answer inquiries and obtain information for general public, customers, visitors, and other interested parties. Must be able to follow oral and written instructions. May perform other clerical duties as assigned. Requirements : Bachelor's Degree highly preferred, but a minimum of a high school diploma or equivalent will be considered. Must have at least 2 years of experience working as an administrative assistant, receptionist, or secretary. Microsoft Office skills Company Overview: This job is presented to you by TemPositions Office, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office related position. To learn more about employment opportunities, visit our website at . We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
04/17/2024
Full time
Summary : We are seeking a highly organized and dedicated Executive Assistant to provide exceptional support to our team. The ideal candidate will be a proactive and detail-oriented professional with excellent communication and multitasking skills. As an Executive Assistant, you will play a crucial role in managing office operations, including scheduling appointments, handling phone calls, and maintaining records. Duties : Perform data entry; enter, verify, update, correct and retrieve information; enter information with speed and accuracy. Prepare letters, reports, forms, or other materials Receiving visitors as needed Able to assist the public by telephone and in person, screen incoming calls, refer to appropriate staff. File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested. Provide administrative support to program area as well as perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to callers, receiving visitors. Answer inquiries and obtain information for general public, customers, visitors, and other interested parties. Must be able to follow oral and written instructions. May perform other clerical duties as assigned. Requirements : Bachelor's Degree highly preferred, but a minimum of a high school diploma or equivalent will be considered. Must have at least 2 years of experience working as an administrative assistant, receptionist, or secretary. Microsoft Office skills Company Overview: This job is presented to you by TemPositions Office, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office related position. To learn more about employment opportunities, visit our website at . We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Legal Assistant Req number: R2380 Employment type: Full time Worksite flexibility: Onsite Job Summary We are looking for a Legal Assistant to provide all legal, administrative, and clerical support to the OUCC's technical staff and attorneys. This position will be full-time and onsite. Job Description We are looking for a Legal Assistant to provide all legal, administrative, and clerical support to the technical staff and attorneys. This position will be full-time and onsite What You'll Do Manages and processes all case and non-case related information/documents Supports and assists technical staff and attorneys as assigned Supports and assists all Administrative Assistants in coordinating daily work schedules Maintains calendar dates (in Outlook) for all active cases Setup and coordinate meetings and conferences Organizes case files for attorneys in preparation of evidentiary hearings Contributes to overall Agency and Division goals Interacts with public and external contacts as frontline administrative assistant Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf Perform general clerical duties including but not limited to copying, faxing, mailing, and filing What You'll Need Required: Legal assistant or paralegal experience Proficiency with Microsoft Office Suite Able to work independently with excellent attention to detail Ability to establish effective and cooperative working relationships Preferred: Prior experience with Microsoft Excel Paralegal certification or coursework Prior working experience in a State or Federal Government Agency Prior experience as an executive or lead administrative or legal assistant. Physical Demands Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc. Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor Reasonable Accommodation Statement If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to or 824 - 8111. Equal Employment Opportunity Policy Statement It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.
04/17/2024
Full time
Legal Assistant Req number: R2380 Employment type: Full time Worksite flexibility: Onsite Job Summary We are looking for a Legal Assistant to provide all legal, administrative, and clerical support to the OUCC's technical staff and attorneys. This position will be full-time and onsite. Job Description We are looking for a Legal Assistant to provide all legal, administrative, and clerical support to the technical staff and attorneys. This position will be full-time and onsite What You'll Do Manages and processes all case and non-case related information/documents Supports and assists technical staff and attorneys as assigned Supports and assists all Administrative Assistants in coordinating daily work schedules Maintains calendar dates (in Outlook) for all active cases Setup and coordinate meetings and conferences Organizes case files for attorneys in preparation of evidentiary hearings Contributes to overall Agency and Division goals Interacts with public and external contacts as frontline administrative assistant Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf Perform general clerical duties including but not limited to copying, faxing, mailing, and filing What You'll Need Required: Legal assistant or paralegal experience Proficiency with Microsoft Office Suite Able to work independently with excellent attention to detail Ability to establish effective and cooperative working relationships Preferred: Prior experience with Microsoft Excel Paralegal certification or coursework Prior working experience in a State or Federal Government Agency Prior experience as an executive or lead administrative or legal assistant. Physical Demands Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc. Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor Reasonable Accommodation Statement If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to or 824 - 8111. Equal Employment Opportunity Policy Statement It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.
VA Department of Transportation
Richmond, Virginia
Please apply online at Job Duties The Virginia Department of Transportation's (VDOT) Civil Rights Division is excited to offer and announce an opportunity to serve as a Senior Civil Rights Specialist supporting our Disadvantaged Business Enterprise (DBE) Programs. This position reports directly to the Central Office Assistant Division Administrator in Richmond, VA. Position specific responsibilities and duties will include, but not limited to: CRD Program Support: Assist with development of annual DBE goals and monthly contract goals. Assist with related DBE goal-setting duties (panel hearing, good faith effort determination). Perform necessary research, and assist in developing policies, specifications, procedures, and guidelines. Serve as liaison for CRD for project initiatives. Respond to inquiries about contract language, DBE usage, OJT etc. related to contract documents. Technical Assistance: Provide guidance, technical assistance and monitoring of district and Central Office reporting of DBE data. Establish guidelines and metrics for district's reporting of DBE data. Provide accurate and timely technical assistance to districts to ensure compliance to include routine updates on law and trends. Assist districts with comprehensive and sensitive DBE compliance investigations. Develop and conduct training as needed (law, trends). Assist with good faith reviews. Develop reports per established department and regulatory guidelines. Special Provision: Analyze bid documents for compliance with the Special Provision for VDOT Road and Bridge Specifications and update all construction related DBE documents. Collect and analyze DBE and SWAM data for specific biannual, monthly, and general reports. Serve as division's contact for Special Provision compliance. Research, collect and interpret data on a continuing basis to ensure effective DBE compliance program. Consult and collaborate with industry on DBE compliance issues and guidelines. Collect and compile data. Request information from contractors as appropriate to administer effective and compliant program. Prepare updates to DBE related construction memoranda. DBE Panel: Serve as part of Good Faith Team and Resource to DBE Panel to review bidding documentation to determine if prime contractor made a good faith effort to meet DBE goal up front prior to award. Review special provision for guidance. Respond to requests from panel about compliance review activity. Make recommendations about compliance. Monitor irregularities noted during panel review and draft correspondence citing appropriate specifications. Engineering Documents: Analyze documents to determine construction and maintenance methods, and the availability of resources to construct and maintain projects. Determine from the engineering perspective the probability of subcontracting and establishing project goals for DBEs on VDOT, Urban, and Local Assistance projects. Reporting: Prepare reports for management review of project goals and to determine progress made toward meeting the DBE overall goal. DBE Data: Serve as Division's contact for DBE data analysis. Provide Federal Uniform Report of DBE Awards or Commitments and Payments for submission to the FHWA. Analyze DBE information and data and interact with contractors as appropriate. Perform multi-cross referenced information analysis for management on DBE and SWAM data to examine progress, goal achievement and growth of DBE and minority firms. Conduct utilization and availability analysis using census data and other resources. Monitor and utilize latest technology to ensure greatest efficiency in data collection and manipulation. Review and prepare summary analysis for management on FHWA, US DOT, DOT surveys, studies, and reports. Minimum Qualifications • Ability to analyze complex issues and make recommendations to division management statewide. • Knowledge of DBE, EEO Contract Compliance, Labor Compliance and OJT Programs. • Ability to follow oral and written instructions. • Skill in the use of computers to include MS Office applications. • Knowledge of federal civil rights laws and regulations to include the Civil Rights Act of 1964. • Ability to be self-directed and work independently with little supervision. • Skill in consulting, identifying compliance issues, and negotiating. • Knowledge of construction contract content and terminology. • Knowledge of Federal Civil Rights laws and regulations including Civil Rights Act of 1964, Civil Rights Restoration Act, 49 CFR Part 21, 23 CFR Part 200 and 23 CFR Part 230. • Ability to analyze data on situational circumstances to develop a conclusion, generate solutions, alternatives, and measure performance. • Skill in providing and promoting good customer service to internal and external customers. Additional Considerations • Experience managing a business office. • Experience as a leader or supervisor of administrative support functions. • Experience working in compliance agency. • A combination of training, experience, or education in Business, Public Administration, Human Resource Management, or related field desired. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. Additional positions may be filled from this recruitment within 90 days. VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment. This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.
04/17/2024
Full time
Please apply online at Job Duties The Virginia Department of Transportation's (VDOT) Civil Rights Division is excited to offer and announce an opportunity to serve as a Senior Civil Rights Specialist supporting our Disadvantaged Business Enterprise (DBE) Programs. This position reports directly to the Central Office Assistant Division Administrator in Richmond, VA. Position specific responsibilities and duties will include, but not limited to: CRD Program Support: Assist with development of annual DBE goals and monthly contract goals. Assist with related DBE goal-setting duties (panel hearing, good faith effort determination). Perform necessary research, and assist in developing policies, specifications, procedures, and guidelines. Serve as liaison for CRD for project initiatives. Respond to inquiries about contract language, DBE usage, OJT etc. related to contract documents. Technical Assistance: Provide guidance, technical assistance and monitoring of district and Central Office reporting of DBE data. Establish guidelines and metrics for district's reporting of DBE data. Provide accurate and timely technical assistance to districts to ensure compliance to include routine updates on law and trends. Assist districts with comprehensive and sensitive DBE compliance investigations. Develop and conduct training as needed (law, trends). Assist with good faith reviews. Develop reports per established department and regulatory guidelines. Special Provision: Analyze bid documents for compliance with the Special Provision for VDOT Road and Bridge Specifications and update all construction related DBE documents. Collect and analyze DBE and SWAM data for specific biannual, monthly, and general reports. Serve as division's contact for Special Provision compliance. Research, collect and interpret data on a continuing basis to ensure effective DBE compliance program. Consult and collaborate with industry on DBE compliance issues and guidelines. Collect and compile data. Request information from contractors as appropriate to administer effective and compliant program. Prepare updates to DBE related construction memoranda. DBE Panel: Serve as part of Good Faith Team and Resource to DBE Panel to review bidding documentation to determine if prime contractor made a good faith effort to meet DBE goal up front prior to award. Review special provision for guidance. Respond to requests from panel about compliance review activity. Make recommendations about compliance. Monitor irregularities noted during panel review and draft correspondence citing appropriate specifications. Engineering Documents: Analyze documents to determine construction and maintenance methods, and the availability of resources to construct and maintain projects. Determine from the engineering perspective the probability of subcontracting and establishing project goals for DBEs on VDOT, Urban, and Local Assistance projects. Reporting: Prepare reports for management review of project goals and to determine progress made toward meeting the DBE overall goal. DBE Data: Serve as Division's contact for DBE data analysis. Provide Federal Uniform Report of DBE Awards or Commitments and Payments for submission to the FHWA. Analyze DBE information and data and interact with contractors as appropriate. Perform multi-cross referenced information analysis for management on DBE and SWAM data to examine progress, goal achievement and growth of DBE and minority firms. Conduct utilization and availability analysis using census data and other resources. Monitor and utilize latest technology to ensure greatest efficiency in data collection and manipulation. Review and prepare summary analysis for management on FHWA, US DOT, DOT surveys, studies, and reports. Minimum Qualifications • Ability to analyze complex issues and make recommendations to division management statewide. • Knowledge of DBE, EEO Contract Compliance, Labor Compliance and OJT Programs. • Ability to follow oral and written instructions. • Skill in the use of computers to include MS Office applications. • Knowledge of federal civil rights laws and regulations to include the Civil Rights Act of 1964. • Ability to be self-directed and work independently with little supervision. • Skill in consulting, identifying compliance issues, and negotiating. • Knowledge of construction contract content and terminology. • Knowledge of Federal Civil Rights laws and regulations including Civil Rights Act of 1964, Civil Rights Restoration Act, 49 CFR Part 21, 23 CFR Part 200 and 23 CFR Part 230. • Ability to analyze data on situational circumstances to develop a conclusion, generate solutions, alternatives, and measure performance. • Skill in providing and promoting good customer service to internal and external customers. Additional Considerations • Experience managing a business office. • Experience as a leader or supervisor of administrative support functions. • Experience working in compliance agency. • A combination of training, experience, or education in Business, Public Administration, Human Resource Management, or related field desired. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. Additional positions may be filled from this recruitment within 90 days. VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment. This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.
Job Summary: The Executive Assistant is a full-time role supporting the Under Secretary of Defense for Intelligence & Security (USD(I&S . The candidate will support high-visibility or mission-critical aspects of the USD(I&S) and perform all functional duties independently. Location: Pentagon, VA (onsite) Job Requirements: Perform functions of a senior executive assistant to CL&S directors; serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF). Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filing system, and track action items in the suspense portal. Provide correspondence staffing support to action officers for all required correspondence actions, (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, reports, and travel/training/personnel documents). Route materials to appropriate offices and manage incoming and outgoing correspondence, mail, and other materials for the office. Ensure the leadership's daily calendar operations are accomplished in a timely, professional responsive manner. Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters. Provide in-depth advisory services concerning military and civilian human capital management functions on issues such as Joint Duty Assignments, memorandum of agreements, awards, and evaluations. Assist with the administrative onboarding of incoming personnel to include, but not limited to, security awareness and protocols, computer support/connectivity, ensuring relevant staff officer training, etc. Prepare and/or oversees travel arrangements for staff personnel and assists with developing travel reports and travel vouchers upon completion of travel. Conduct inventory, order supplies, and accepts deliveries for the office. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration. Develop and update office standard operating procedures. Manage and recommend the allocation of physical space for the office. Assist in providing security management support for sensitive activities, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities. Minimum Qualifications: Active Top Secret (TS) security clearance with sensitive compartmented information (SCI) eligibility and current background investigation AAP/EEO Statement Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. duties, responsibilities, and activities may change at any time with or without notice. Arlo Solutions is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end users, and give our customers a competitive edge, now and into the future.
04/17/2024
Full time
Job Summary: The Executive Assistant is a full-time role supporting the Under Secretary of Defense for Intelligence & Security (USD(I&S . The candidate will support high-visibility or mission-critical aspects of the USD(I&S) and perform all functional duties independently. Location: Pentagon, VA (onsite) Job Requirements: Perform functions of a senior executive assistant to CL&S directors; serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF). Monitor access to SCIF, prepare and maintain essential logistic and security requirements for the SCIF, answer phones, maintain office files and the office filing system, and track action items in the suspense portal. Provide correspondence staffing support to action officers for all required correspondence actions, (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, reports, and travel/training/personnel documents). Route materials to appropriate offices and manage incoming and outgoing correspondence, mail, and other materials for the office. Ensure the leadership's daily calendar operations are accomplished in a timely, professional responsive manner. Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters. Provide in-depth advisory services concerning military and civilian human capital management functions on issues such as Joint Duty Assignments, memorandum of agreements, awards, and evaluations. Assist with the administrative onboarding of incoming personnel to include, but not limited to, security awareness and protocols, computer support/connectivity, ensuring relevant staff officer training, etc. Prepare and/or oversees travel arrangements for staff personnel and assists with developing travel reports and travel vouchers upon completion of travel. Conduct inventory, order supplies, and accepts deliveries for the office. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration. Develop and update office standard operating procedures. Manage and recommend the allocation of physical space for the office. Assist in providing security management support for sensitive activities, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities. Minimum Qualifications: Active Top Secret (TS) security clearance with sensitive compartmented information (SCI) eligibility and current background investigation AAP/EEO Statement Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. duties, responsibilities, and activities may change at any time with or without notice. Arlo Solutions is an information technology consulting services company that specializes in delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working in partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end users, and give our customers a competitive edge, now and into the future.
Overview DNI is supporting the CDC's Security Service Office/Personnel Security Branch. They are responsible for vetting and making preliminary and final employment suitability and fitness determinations for individuals seeking work with the federal government. Responsibilities The candidate shall successfully integrate and coordinate all activity needed to execute the requirements. The candidate shall manage the timeliness, completeness, and quality of problem identification. The candidate shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management ofsubcontractors. The candidate shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. Under these requirements, Contract personnel should be able to provide a high level of customer service to customers, always demonstrating courtesy and efficiency. Due to the sensitive nature of the work of this office, Contractors supporting this requirement must be reliable, trustworthy, and meet several other minimum standards, as indicated below. The candidate shall ensure that contract personnel security assistants have the necessary background, knowledge, and experience: The Candidate shall provide the following PIV Credential HSPD-12 Enrollment and Issuance Registration services. The tasks fall in three functional areas, Enrollment, Issuance, and Card Maintenance: Enrollment: Review card credential request forms. Enter card credential request forms information into Smartcard Management System. Capture Photo of each applicant. Perform fingerprinting processing for each applicant, if necessary. Capture biometrics (fingerprints) for each applicant. Review Identity Proofing documents. Complete verification for non-US Citizens. Validate CDC's Information Technology Services Office Certificate Update Information. Issuance: Issue Credential PIV. Verify biometrics. Verify Active Account in People Processing requirements. Verify in People Processing background investigation and fingerprints are cleared. Validate Safety and Security Awareness Training (SAT) Verification. Card Maintenance: Complete PIV pin resets. Troubleshoot PIV card issues. Replace damaged cards. Assess physical access capability on PIV. Process PIV requests received through the Cardkey office mailbox. Update PIV Public Key Infrastructure (PKI) certificates. Print PIV cards. Reports: The vendor shall create the following reports: Monthly report of activities completed by each registrar to include enrollments, issuance, maintenance, and cards returned to CDC. This content should be part of MSR 4.1.3. Weekly report that describes troubleshooting activities to include issues encountered by each registrar and status of resolution for enrollments, issuance, maintenance, and cards returned to CDC PIV card issues. Qualifications Meet minimum FIPS 201 requirements to receive an HSPD-12 PIV credential Have a completed Tier 2 background investigation on file with a favorable suitability determination A minimum of a High School Diploma One (1) to three (3) years of experience in administrative, general office, or personnel suitability/security or a comparable discipline A working knowledge of personnel suitability/security theories, techniques, and practices Knowledge of applicable Executive Orders (E.O.s), Code of Federal Regulations (CFRs), Security Policy Board regulations, and other regulations relating to the Personnel Suitability/Security Program Excellent skills in writing, customer service, time management, and communication skills Follow privacy and protection issues related to Personally Identifiable Information Be familiar with quality requirements of fingerprinting and be able to operate electronic fingerprint systems (CDC will provide on the job training of specific systems) Working knowledge of Microsoft Office applications, including PowerPoint, Excel, and Word Within three days of reporting for work on this contract, support personnel should: Successfully complete CDC's Security Awareness Training Read the HSPD-12 and Personnel Security Functional Office Policies Successfully complete CDC's Safety Survival Skills Level I Training Be issued an HHS Smartcard PIV Credential by the CDC Read and become sufficiently knowledgeable of the CDC's In/Out processing Policy, Memorandum dated November 2011: Pre-employment Suitability Procedures and CDC for Personnel Security and Suitability Policy, and the HSPD-12 Credentialing Policy Be a U.S. citizen
04/17/2024
Full time
Overview DNI is supporting the CDC's Security Service Office/Personnel Security Branch. They are responsible for vetting and making preliminary and final employment suitability and fitness determinations for individuals seeking work with the federal government. Responsibilities The candidate shall successfully integrate and coordinate all activity needed to execute the requirements. The candidate shall manage the timeliness, completeness, and quality of problem identification. The candidate shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management ofsubcontractors. The candidate shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. Under these requirements, Contract personnel should be able to provide a high level of customer service to customers, always demonstrating courtesy and efficiency. Due to the sensitive nature of the work of this office, Contractors supporting this requirement must be reliable, trustworthy, and meet several other minimum standards, as indicated below. The candidate shall ensure that contract personnel security assistants have the necessary background, knowledge, and experience: The Candidate shall provide the following PIV Credential HSPD-12 Enrollment and Issuance Registration services. The tasks fall in three functional areas, Enrollment, Issuance, and Card Maintenance: Enrollment: Review card credential request forms. Enter card credential request forms information into Smartcard Management System. Capture Photo of each applicant. Perform fingerprinting processing for each applicant, if necessary. Capture biometrics (fingerprints) for each applicant. Review Identity Proofing documents. Complete verification for non-US Citizens. Validate CDC's Information Technology Services Office Certificate Update Information. Issuance: Issue Credential PIV. Verify biometrics. Verify Active Account in People Processing requirements. Verify in People Processing background investigation and fingerprints are cleared. Validate Safety and Security Awareness Training (SAT) Verification. Card Maintenance: Complete PIV pin resets. Troubleshoot PIV card issues. Replace damaged cards. Assess physical access capability on PIV. Process PIV requests received through the Cardkey office mailbox. Update PIV Public Key Infrastructure (PKI) certificates. Print PIV cards. Reports: The vendor shall create the following reports: Monthly report of activities completed by each registrar to include enrollments, issuance, maintenance, and cards returned to CDC. This content should be part of MSR 4.1.3. Weekly report that describes troubleshooting activities to include issues encountered by each registrar and status of resolution for enrollments, issuance, maintenance, and cards returned to CDC PIV card issues. Qualifications Meet minimum FIPS 201 requirements to receive an HSPD-12 PIV credential Have a completed Tier 2 background investigation on file with a favorable suitability determination A minimum of a High School Diploma One (1) to three (3) years of experience in administrative, general office, or personnel suitability/security or a comparable discipline A working knowledge of personnel suitability/security theories, techniques, and practices Knowledge of applicable Executive Orders (E.O.s), Code of Federal Regulations (CFRs), Security Policy Board regulations, and other regulations relating to the Personnel Suitability/Security Program Excellent skills in writing, customer service, time management, and communication skills Follow privacy and protection issues related to Personally Identifiable Information Be familiar with quality requirements of fingerprinting and be able to operate electronic fingerprint systems (CDC will provide on the job training of specific systems) Working knowledge of Microsoft Office applications, including PowerPoint, Excel, and Word Within three days of reporting for work on this contract, support personnel should: Successfully complete CDC's Security Awareness Training Read the HSPD-12 and Personnel Security Functional Office Policies Successfully complete CDC's Safety Survival Skills Level I Training Be issued an HHS Smartcard PIV Credential by the CDC Read and become sufficiently knowledgeable of the CDC's In/Out processing Policy, Memorandum dated November 2011: Pre-employment Suitability Procedures and CDC for Personnel Security and Suitability Policy, and the HSPD-12 Credentialing Policy Be a U.S. citizen
Company: US0050 Sysco San Francisco, Inc. Zip Code: 94538 Minimum Level of Education: High School or Equivalent Minimum Years of Experience: 1 Year Employment Type: Full Time Travel Percentage: Compensation Range: $23.37 - $35.00 The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors. BENEFITS INFORMATION: For information on Sysco's Benefits, please visit JOB SUMMARY The sales admin provides direct clerical support to the Vice President of Sales for local sales. RESPONSIBILITIES Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile). Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access. Responsible for Vice President of Sales e-mail. Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required. Authorize payroll deductions for hotel rooms per the policy. Assist in preparation of food shows and sales meetings. Respond to solicitations for company donations. Screen phone calls for the Vice President of Sales and takes messages. Maintain files. Retain local information within Customer Relationship Management (CRM) (Sysco 360). Research information on the CRT or PC as required. Generate copy and distribute promotional reports. Order supplies for the Sales Department. Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required. Collect, prepare and distribute Point-of-Sales (POS) material and flyers Run pre-formatted Business Objects tracking, commission, etc reports. Create and maintain promotional tracking spreadsheets Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc. QUALIFICATIONS Education High School education required. Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred. Experience 1-2 years' related administrative experience providing support to an executive-level supervisor. 2 years' related administrative experience providing support to an executive-level supervisor preferred. Professional Skills Working knowledge of Sysco Sales processes, organization and product categories preferred. Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Able to type a minimum of 50-wpm accurately. Must possess strong interpersonal skills. Capable of communicating effectively with all levels of employees and management. Remain poised, professional and diplomatic under pressure. Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment. Demonstrated ability to plan and organize work activities. Analyze and disseminate forms. Manage work time efficiently. Follow procedures and policies. Identify and solve problems. Retain a file system to include alphabetical, numerical, and chronological filing activities. Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs. Proofread and make appropriate spelling and grammar corrections to documents written in English. Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn. Handle confidential information with integrity and discretion. The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OVERVIEW: Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We're looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service. AFFIRMATIVE ACTION STATEMENT: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.
04/16/2024
Full time
Company: US0050 Sysco San Francisco, Inc. Zip Code: 94538 Minimum Level of Education: High School or Equivalent Minimum Years of Experience: 1 Year Employment Type: Full Time Travel Percentage: Compensation Range: $23.37 - $35.00 The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors. BENEFITS INFORMATION: For information on Sysco's Benefits, please visit JOB SUMMARY The sales admin provides direct clerical support to the Vice President of Sales for local sales. RESPONSIBILITIES Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile). Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access. Responsible for Vice President of Sales e-mail. Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required. Authorize payroll deductions for hotel rooms per the policy. Assist in preparation of food shows and sales meetings. Respond to solicitations for company donations. Screen phone calls for the Vice President of Sales and takes messages. Maintain files. Retain local information within Customer Relationship Management (CRM) (Sysco 360). Research information on the CRT or PC as required. Generate copy and distribute promotional reports. Order supplies for the Sales Department. Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required. Collect, prepare and distribute Point-of-Sales (POS) material and flyers Run pre-formatted Business Objects tracking, commission, etc reports. Create and maintain promotional tracking spreadsheets Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc. QUALIFICATIONS Education High School education required. Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred. Experience 1-2 years' related administrative experience providing support to an executive-level supervisor. 2 years' related administrative experience providing support to an executive-level supervisor preferred. Professional Skills Working knowledge of Sysco Sales processes, organization and product categories preferred. Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Able to type a minimum of 50-wpm accurately. Must possess strong interpersonal skills. Capable of communicating effectively with all levels of employees and management. Remain poised, professional and diplomatic under pressure. Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment. Demonstrated ability to plan and organize work activities. Analyze and disseminate forms. Manage work time efficiently. Follow procedures and policies. Identify and solve problems. Retain a file system to include alphabetical, numerical, and chronological filing activities. Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs. Proofread and make appropriate spelling and grammar corrections to documents written in English. Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn. Handle confidential information with integrity and discretion. The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. OVERVIEW: Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We're looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service. AFFIRMATIVE ACTION STATEMENT: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.
Cambridge Health Alliance
Cambridge, Massachusetts
Chief of Psychology Cambridge Health Alliance The Harvard Medical School Department of Psychiatry at Cambridge Health Alliance (CHA) is recruiting a Chief of Psychology to lead the Division of Psychology and participate in the department s plan to address healthcare disparities and the mental health needs of our diverse communities and patient populations. The Department has a long history of multidisciplinary clinical care, research, and training. CHA is a safety net public system with a strong state partnership serving Cambridge, Somerville, and Boston's metro-north region. Psychology plays a central role in meeting the increasing and complex needs of our patients and communities and advancing our academic mission of teaching and research. The Chief supports psychology staff working in many settings, including adult and child inpatient and outpatient services, specialty teams, integrated care, and schools. The goal of its intern and postdoctoral training programs is to train the next generation of practitioner-scientists to play leading roles in academic, public, and community settings. There are unparalleled opportunities for community-based research including collaborations with our renowned Health Equities Research Laboratory. Applicants should have outstanding academic, clinical, administrative, and leadership skills and a demonstrable record of scholarship in education or federally funded research. Some clinical work and teaching are required. The successful applicant will be eligible for a faculty appointment at Harvard Medical School, the level of appointment depending on credentials and experience. The department is fully committed to advancing diversity, equity, and inclusion in our faculty and our clinical care. Women and members of historically marginalized groups are encouraged to apply. Please forward a cover letter and updated CV to: Jennifer Giangregorio , Executive Assistant to the Chair. Questions can be directed to: Carl Fulwiler, Chair and Chief, Harvard Department of Psychiatry at Cambridge Health Alliance . We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.
04/16/2024
Full time
Chief of Psychology Cambridge Health Alliance The Harvard Medical School Department of Psychiatry at Cambridge Health Alliance (CHA) is recruiting a Chief of Psychology to lead the Division of Psychology and participate in the department s plan to address healthcare disparities and the mental health needs of our diverse communities and patient populations. The Department has a long history of multidisciplinary clinical care, research, and training. CHA is a safety net public system with a strong state partnership serving Cambridge, Somerville, and Boston's metro-north region. Psychology plays a central role in meeting the increasing and complex needs of our patients and communities and advancing our academic mission of teaching and research. The Chief supports psychology staff working in many settings, including adult and child inpatient and outpatient services, specialty teams, integrated care, and schools. The goal of its intern and postdoctoral training programs is to train the next generation of practitioner-scientists to play leading roles in academic, public, and community settings. There are unparalleled opportunities for community-based research including collaborations with our renowned Health Equities Research Laboratory. Applicants should have outstanding academic, clinical, administrative, and leadership skills and a demonstrable record of scholarship in education or federally funded research. Some clinical work and teaching are required. The successful applicant will be eligible for a faculty appointment at Harvard Medical School, the level of appointment depending on credentials and experience. The department is fully committed to advancing diversity, equity, and inclusion in our faculty and our clinical care. Women and members of historically marginalized groups are encouraged to apply. Please forward a cover letter and updated CV to: Jennifer Giangregorio , Executive Assistant to the Chair. Questions can be directed to: Carl Fulwiler, Chair and Chief, Harvard Department of Psychiatry at Cambridge Health Alliance . We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions or any other characteristic protected by law.
Company: US0424 Sysco Hawaii Zip Code: 96819 Minimum Level of Education: High School or Equivalent Minimum Years of Experience: 1 Year Employment Type: Full Time Travel Percentage: 0 JOB SUMMARY The sales admin provides direct clerical support to the Vice President of Sales for local sales. RESPONSIBILITIES Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile). Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access. Responsible for Vice President of Sales e-mail. Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required. Authorize payroll deductions for hotel rooms per the policy. Assist in preparation of food shows and sales meetings. Respond to solicitations for company donations. Screen phone calls for the Vice President of Sales and takes messages. Maintain files. Retain local information within Customer Relationship Management (CRM) (Sysco 360). Research information on the CRT or PC as required. Generate copy and distribute promotional reports. Order supplies for the Sales Department. Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required. Collect, prepare and distribute Point-of-Sales (POS) material and flyers Run pre-formatted Business Objects tracking, commission, etc reports. Create and maintain promotional tracking spreadsheets Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc. QUALIFICATIONS Education High School education required. Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred. Experience 1-2 years' related administrative experience providing support to an executive-level supervisor. 2 years' related administrative experience providing support to an executive-level supervisor preferred. Professional Skills Working knowledge of Sysco Sales processes, organization and product categories preferred. Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Able to type a minimum of 50-wpm accurately. Must possess strong interpersonal skills. Capable of communicating effectively with all levels of employees and management. Remain poised, professional and diplomatic under pressure. Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment. Demonstrated ability to plan and organize work activities. Analyze and disseminate forms. Manage work time efficiently. Follow procedures and policies. Identify and solve problems. Retain a file system to include alphabetical, numerical, and chronological filing activities. Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs. Proofread and make appropriate spelling and grammar corrections to documents written in English. Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn. Handle confidential information with integrity and discretion. The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. BENEFITS INFORMATION: For information on Sysco's Benefits, please visit HOW WE PROTECT OUR ASSOCIATES COVID-19 Precaution(s): Personal protective equipment and masks provided Temperature screenings Social distancing guidelines in place Sanitizing, disinfecting, and cleaning procedures in place OVERVIEW: Sysco is the global leader in foodservice distribution. With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations. We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We're looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service. AFFIRMATIVE ACTION STATEMENT: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.
04/16/2024
Full time
Company: US0424 Sysco Hawaii Zip Code: 96819 Minimum Level of Education: High School or Equivalent Minimum Years of Experience: 1 Year Employment Type: Full Time Travel Percentage: 0 JOB SUMMARY The sales admin provides direct clerical support to the Vice President of Sales for local sales. RESPONSIBILITIES Support Customer Engagement efforts by enabling the sales organization to provide Sysco customers with expanded service channel options (e.g. Sales Coordinator, Sysco Market, and Sysco Mobile). Compose and prepare correspondence, reports, and documents using Windows, Microsoft Word, Excel, PowerPoint, and Access. Responsible for Vice President of Sales e-mail. Make travel arrangements as required for all sales personnel, through appropriate travel agency and book hotel rooms as required. Authorize payroll deductions for hotel rooms per the policy. Assist in preparation of food shows and sales meetings. Respond to solicitations for company donations. Screen phone calls for the Vice President of Sales and takes messages. Maintain files. Retain local information within Customer Relationship Management (CRM) (Sysco 360). Research information on the CRT or PC as required. Generate copy and distribute promotional reports. Order supplies for the Sales Department. Schedule room arrangements, set-up and/or attend District Sales Manager (DSM) meetings, sales meetings, food shows, etc. as required. Collect, prepare and distribute Point-of-Sales (POS) material and flyers Run pre-formatted Business Objects tracking, commission, etc reports. Create and maintain promotional tracking spreadsheets Support other areas of the company as business needs dictate, i.e. reception desk, supply orders, administrative functions, etc. QUALIFICATIONS Education High School education required. Bachelor's degree in a related field (e.g. business administration) or equivalent educational level preferred. Experience 1-2 years' related administrative experience providing support to an executive-level supervisor. 2 years' related administrative experience providing support to an executive-level supervisor preferred. Professional Skills Working knowledge of Sysco Sales processes, organization and product categories preferred. Strong computer skills with intermediate to advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook. Able to type a minimum of 50-wpm accurately. Must possess strong interpersonal skills. Capable of communicating effectively with all levels of employees and management. Remain poised, professional and diplomatic under pressure. Have the ability to be detail-oriented and balance multiple projects simultaneously in a fast-paced environment. Demonstrated ability to plan and organize work activities. Analyze and disseminate forms. Manage work time efficiently. Follow procedures and policies. Identify and solve problems. Retain a file system to include alphabetical, numerical, and chronological filing activities. Can add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs. Proofread and make appropriate spelling and grammar corrections to documents written in English. Provide enthusiasm and creativity in problem-solving, along with flexibility and a desire to learn. Handle confidential information with integrity and discretion. The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. BENEFITS INFORMATION: For information on Sysco's Benefits, please visit HOW WE PROTECT OUR ASSOCIATES COVID-19 Precaution(s): Personal protective equipment and masks provided Temperature screenings Social distancing guidelines in place Sanitizing, disinfecting, and cleaning procedures in place OVERVIEW: Sysco is the global leader in foodservice distribution. With over 57,000 associates and a fleet of over 13,000 vehicles, Sysco operates approximately 326 distribution facilities worldwide and serves more than 625,000 customer locations. We offer our associates the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We're looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service. AFFIRMATIVE ACTION STATEMENT: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.
Position Summary Principal duties are managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel; scheduling staff events; coordinating and responding to correspondence and requests from internal and external groups; typing memoranda and correspondence as well as taking meeting notes and takeaways for executives; maintenance of accurate records; preparing expense reimbursement; ordering supplies & access requests, communications to the teams, etc. and other related administrative duties. Work closely with the Business Support Manager/COO to ensure that the executive and organization are being fully supported. Skills 3 years administrative support or project management experience. Excellent organizational skills with a keen ability to prioritize daily tasks with project work as well as ad hoc requests. Proficiency in using Word, Excel and PowerPoint as well as the (Telepresence, WebEx, SharePoint, etc.) Excellent There is available for relocation.
04/16/2024
Full time
Position Summary Principal duties are managing the schedule and calendar of B2 executive, including meetings, telepresence, conference rooms and travel; scheduling staff events; coordinating and responding to correspondence and requests from internal and external groups; typing memoranda and correspondence as well as taking meeting notes and takeaways for executives; maintenance of accurate records; preparing expense reimbursement; ordering supplies & access requests, communications to the teams, etc. and other related administrative duties. Work closely with the Business Support Manager/COO to ensure that the executive and organization are being fully supported. Skills 3 years administrative support or project management experience. Excellent organizational skills with a keen ability to prioritize daily tasks with project work as well as ad hoc requests. Proficiency in using Word, Excel and PowerPoint as well as the (Telepresence, WebEx, SharePoint, etc.) Excellent There is available for relocation.
Business Management Analyst Job Summary: The Executive Assistant provides vital office support services to the Office of Management Strategy and Solutions (M/SS), the Center for Analytics (CfA), and the Chief Data and Artificial Intelligence Officer (CDAO) and staff. This role blends analytical tasks with administrative duties, coordinating office operations, maintaining schedules, preparing correspondence, leading onboarding processes, and managing office assets. The position requires handling sensitive data, organizing travel arrangements, ensuring office safety and security, and promoting efficient business operations. Job Responsibilities: • Lead onboarding processes for new staff members and coordinate office operations, including form processing, equipment procurement, and security clearance procedures. • Coordinate the distribution and management of CfA technology resources, ensuring optimal usage, routine maintenance, and adherence to the Department of State's information security policies • Manage and maintain schedules for various key department leaders; prepare and oversee correspondence and office documents in accordance with the Department's Executive Secretariat's style and format guidelines. • Arrange travel for key staff members, including passport and visa processing, and use the Government Travel Authorization program (Travel Manager) to prepare travel authorizations and vouchers. • Maintain office assets, coordinate with the M/SS Front Office for delivery and disposal, and manage procurement and organization of office supplies and equipment. • Prepare and manage administrative records, including time-and-attendance sheets, vouchers for taxis and representational funds, and annual and sick leave requests. • Prepare and draft travel authorizations for supervisor or staff members, which includes compiling trip itineraries, obtaining estimates for travel expenses such as M&IE costs, taxi, and hotel expenses, and preparing travel authorization requests. • Coordinate with additional CfA staff to ensure office coverage and equitable division of office tasks. Minimum Qualifications: • Active Secret Clearance. • Experience in a Federal office management role. • Experience working under pressure with the ability to meet tight or short deadlines. • Proficiency in personal computers and general administrative practices, including working with classified and unclassified computer databases. • Knowledge of Excel, Microsoft Windows, PowerPoint, and SharePoint. • Ability to prepare original emails, notices, reports, and documents. Desired Qualifications: • Previous Department of State experience. • Degree in Business Administration, Office Management or related field.
04/15/2024
Full time
Business Management Analyst Job Summary: The Executive Assistant provides vital office support services to the Office of Management Strategy and Solutions (M/SS), the Center for Analytics (CfA), and the Chief Data and Artificial Intelligence Officer (CDAO) and staff. This role blends analytical tasks with administrative duties, coordinating office operations, maintaining schedules, preparing correspondence, leading onboarding processes, and managing office assets. The position requires handling sensitive data, organizing travel arrangements, ensuring office safety and security, and promoting efficient business operations. Job Responsibilities: • Lead onboarding processes for new staff members and coordinate office operations, including form processing, equipment procurement, and security clearance procedures. • Coordinate the distribution and management of CfA technology resources, ensuring optimal usage, routine maintenance, and adherence to the Department of State's information security policies • Manage and maintain schedules for various key department leaders; prepare and oversee correspondence and office documents in accordance with the Department's Executive Secretariat's style and format guidelines. • Arrange travel for key staff members, including passport and visa processing, and use the Government Travel Authorization program (Travel Manager) to prepare travel authorizations and vouchers. • Maintain office assets, coordinate with the M/SS Front Office for delivery and disposal, and manage procurement and organization of office supplies and equipment. • Prepare and manage administrative records, including time-and-attendance sheets, vouchers for taxis and representational funds, and annual and sick leave requests. • Prepare and draft travel authorizations for supervisor or staff members, which includes compiling trip itineraries, obtaining estimates for travel expenses such as M&IE costs, taxi, and hotel expenses, and preparing travel authorization requests. • Coordinate with additional CfA staff to ensure office coverage and equitable division of office tasks. Minimum Qualifications: • Active Secret Clearance. • Experience in a Federal office management role. • Experience working under pressure with the ability to meet tight or short deadlines. • Proficiency in personal computers and general administrative practices, including working with classified and unclassified computer databases. • Knowledge of Excel, Microsoft Windows, PowerPoint, and SharePoint. • Ability to prepare original emails, notices, reports, and documents. Desired Qualifications: • Previous Department of State experience. • Degree in Business Administration, Office Management or related field.
Summary: Reporting directly to the Director of Social Responsibility/Executive Office Administrator, assists the departments within the Office of the Shareholder through performing a variety of diversified and confidential secretarial and administrative support duties which require a range of skills and knowledge of organizational policies and procedures while maintaining a confidential environment. Prepares meeting agendas, memos, presentations and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes confidential and sensitive information in support of administrative activities, and serves as the primary liaison for executive and other senior management personnel. Responsibilities: Plan, coordinate and ensure the established Executive's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office. Manage and maintain executive calendars and meetings and resolve scheduling conflicts. Communicate directly and on behalf of the Executive with others on matters related to the Executive's initiatives and objectives. Work closely and effectively with the Executive to keep him/her well information of upcoming commitments and responsibilities, following up appropriately. Work collaboratively with the other three Executive Assistant's within the office of the shareholder. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the Executive's ability to effectively lead the company. Prioritize conflicting needs; handle matters expeditiously, pro-actively, and follows-through on projects to successful completion, often with deadline pressures. Produce documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive level review. Demonstrate ability to take information and concepts and translate them into professional level documents. Education/Certifications: Bachelor's Degree or some college course work in administrative and personnel management preferred. Certified Administrative Professional (CAP) designation preferred. Requirements: A minimum of three years' experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which at least two years involved administrative support work in an executive/senior management office for an academic or business office environment preferred. Experience supporting multiple executives and interacting with c-level executives and board members. Ability to stay calm under pressure and help find solutions when needed. Proficiency in Microsoft Office Suite. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Willingness to work a flexible schedule. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Think critically and actively seek opportunities and propose solutions for both short and long-term objectives. LI-CM1 Campus: Administration Irvine Function: Administrative
04/15/2024
Full time
Summary: Reporting directly to the Director of Social Responsibility/Executive Office Administrator, assists the departments within the Office of the Shareholder through performing a variety of diversified and confidential secretarial and administrative support duties which require a range of skills and knowledge of organizational policies and procedures while maintaining a confidential environment. Prepares meeting agendas, memos, presentations and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes confidential and sensitive information in support of administrative activities, and serves as the primary liaison for executive and other senior management personnel. Responsibilities: Plan, coordinate and ensure the established Executive's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office. Manage and maintain executive calendars and meetings and resolve scheduling conflicts. Communicate directly and on behalf of the Executive with others on matters related to the Executive's initiatives and objectives. Work closely and effectively with the Executive to keep him/her well information of upcoming commitments and responsibilities, following up appropriately. Work collaboratively with the other three Executive Assistant's within the office of the shareholder. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the Executive's ability to effectively lead the company. Prioritize conflicting needs; handle matters expeditiously, pro-actively, and follows-through on projects to successful completion, often with deadline pressures. Produce documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive level review. Demonstrate ability to take information and concepts and translate them into professional level documents. Education/Certifications: Bachelor's Degree or some college course work in administrative and personnel management preferred. Certified Administrative Professional (CAP) designation preferred. Requirements: A minimum of three years' experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which at least two years involved administrative support work in an executive/senior management office for an academic or business office environment preferred. Experience supporting multiple executives and interacting with c-level executives and board members. Ability to stay calm under pressure and help find solutions when needed. Proficiency in Microsoft Office Suite. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Willingness to work a flexible schedule. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Think critically and actively seek opportunities and propose solutions for both short and long-term objectives. LI-CM1 Campus: Administration Irvine Function: Administrative
Job Description The Team One C.O.R.E. C = Collaborative Builds and sustains strong, genuine relationships with people of all levels and takes positive steps to extend network and cultivate connections. O = Optimism Is utterly reliable, always delivering on promises and maintains the highest standards of honesty and integrity. R = Results-Driven Acts strategically to exceed goals and has the ability to adapt to changes in process and execution. E = Entrepreneurial Constantly looking for and identifying actionable and thought provoking opportunities for the company and executing them. GENERAL SUMMARY The Assistant Account Executive plays an important role in developing national sponsorship programs and partnerships that are strategic, innovative and on budget. Interfaces with the client on a daily basis and must be articulate, polished, possess good judgment, have in-depth knowledge about the client's business and show enthusiasm for the work. Attention to detail, ability to multi-task and accuracy are a must. Day to Day: Program/event coordination: help develop and execute national sponsorship programsResearch Organization Tactical planning Reporting Responsible for:Department calendars Purchase orders/invoice processing Meeting scheduling Travel coordination Mailings Address client needs. Work to provide client with innovative and exciting programs that meet their objectives and appeal to varied targets (dealers, owners, prospects) to heighten brand image and awareness. Travel - On-site event planning and management. Administrative - Support senior staff. Internal (Team One) projects. Experience: Preferred 1 - 2 years' experience in an advertising agency, Public Relations firm or Promotions/Event Marketing environment. Education: A Bachelor's degree is preferred. Skills and Abilities: This person must be highly organized, with a charismatic and varied communication style. Excellent project management, organizational skills, communication -verbal and written, and budgeting skills. Self-starter/entrepreneurial but also a team player. Attention to detail; Understands the importance of paperwork and procedures. Ability to work on many tasks simultaneously while maintaining high-level of accuracy. Self-confident, poised and tactful; fun and creative, brings new ideas and solutions to programs. Strong presentation skills.
04/15/2024
Full time
Job Description The Team One C.O.R.E. C = Collaborative Builds and sustains strong, genuine relationships with people of all levels and takes positive steps to extend network and cultivate connections. O = Optimism Is utterly reliable, always delivering on promises and maintains the highest standards of honesty and integrity. R = Results-Driven Acts strategically to exceed goals and has the ability to adapt to changes in process and execution. E = Entrepreneurial Constantly looking for and identifying actionable and thought provoking opportunities for the company and executing them. GENERAL SUMMARY The Assistant Account Executive plays an important role in developing national sponsorship programs and partnerships that are strategic, innovative and on budget. Interfaces with the client on a daily basis and must be articulate, polished, possess good judgment, have in-depth knowledge about the client's business and show enthusiasm for the work. Attention to detail, ability to multi-task and accuracy are a must. Day to Day: Program/event coordination: help develop and execute national sponsorship programsResearch Organization Tactical planning Reporting Responsible for:Department calendars Purchase orders/invoice processing Meeting scheduling Travel coordination Mailings Address client needs. Work to provide client with innovative and exciting programs that meet their objectives and appeal to varied targets (dealers, owners, prospects) to heighten brand image and awareness. Travel - On-site event planning and management. Administrative - Support senior staff. Internal (Team One) projects. Experience: Preferred 1 - 2 years' experience in an advertising agency, Public Relations firm or Promotions/Event Marketing environment. Education: A Bachelor's degree is preferred. Skills and Abilities: This person must be highly organized, with a charismatic and varied communication style. Excellent project management, organizational skills, communication -verbal and written, and budgeting skills. Self-starter/entrepreneurial but also a team player. Attention to detail; Understands the importance of paperwork and procedures. Ability to work on many tasks simultaneously while maintaining high-level of accuracy. Self-confident, poised and tactful; fun and creative, brings new ideas and solutions to programs. Strong presentation skills.