Additional Information Administrative Assistant, Property Specialist Banquets Job Number Job Category Administrative Location The Ritz-Carlton South Beach, 1 Lincoln Road, Miami Beach, Florida, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by supervisors. Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world's top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate. Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests. Your role will be to ensure that the "Gold Standards" of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with. In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
03/29/2024
Full time
Additional Information Administrative Assistant, Property Specialist Banquets Job Number Job Category Administrative Location The Ritz-Carlton South Beach, 1 Lincoln Road, Miami Beach, Florida, United States VIEW ON MAP Schedule Full-Time Located Remotely? N Relocation? N Position Type Non-Management POSITION SUMMARY Our Property Administrative Specialists play an important role in a number of vital hotel functions. At our hotels, Property Administrative Specialists work across departments (e.g., Guest Services, Engineering, Food & Beverage) to support administrative needs. Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. They are critical to ensure smooth operations throughout the entire hotel. No matter what position you are in, there are a few things that are critical to success - creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are professional. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Stand, sit, or walk for an extended period of time. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by supervisors. Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. At more than 100 award-winning properties worldwide, The Ritz-Carlton Ladies and Gentlemen create experiences so exceptional that long after a guest stays with us, the experience stays with them. Attracting the world's top hospitality professionals who curate lifelong memories, we believe that everyone succeeds when they are empowered to be creative, thoughtful and compassionate. Every day, we set the standard for rare and special luxury service the world over and pride ourselves on delivering excellence in the care and comfort of our guests. Your role will be to ensure that the "Gold Standards" of The Ritz-Carlton are delivered graciously and thoughtfully every day. The Gold Standards are the foundation of The Ritz-Carlton and are what guides us each day to be better than the next. It is this foundation and our belief that our culture drives success by which The Ritz Carlton has earned the reputation as a global brand leader in luxury hospitality. As part of our team, you will learn and exemplify the Gold Standards, such as our Employee Promise, Credo and our Service Values. And our promise to you is that we offer the chance to be proud of the work you do and who you work with. In joining The Ritz-Carlton, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
Why Work for KeHE? Full-time Pay Range: $21.00/Hr. - $21.00/Hr. Shift Days: M-F, Shift Time: 8:30 AM to 5:00 PM Benefits after 30 days Health/Rx Dental Vision Flexible and health spending accounts (FSA/HSA) Supplemental life insurance 401(k) Paid time off Paid sick time Short term & long term disability coverage (STD/LTD) Employee stock ownership (ESOP) Holiday pay for company designated holidays Overview Good people, working with good people, for our common good. Sound good? KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you! Primary Responsibilities Ops Admin Assistant is responsible for managing the supportive services at KeHE's corporate office. Essential Functions Greet visitors and callers; route and resolve information requests; direct calls; manage incoming and outgoing mail/deliveries Oversee schedule of meeting rooms, maintain appearance of meeting rooms and pantry Analyze and coordinate space and office organization; purchase and manage supplies and equipment; manage requests of maintenance to office equipment; manage budget Ensure office space is safe, secure, and well maintained; serve as liaison between KeHE and property manager; create and maintain security policy, control access to office, provide visitor passes, and coordinate visitors getting to the proper office Serve as member of the safety committee: create and maintain safety policy, resolve safety concerns Manage general office communications: maintain boards, provide employee announcements, make flower arrangements Manage employee events/office activities: maintain calendar, coordinate planning, manage schedule, maintain records, manage budget Manage business cards: maintain relationship with vendor, ensure efficiency of ordering process and refine process as necessary, offer customer assistance, manage budget Provide support to HR Manager/HR team with administrative tasks and projects Minimum Requirements, Qualifications, Additional Skills, Aptitude High School Diploma or GED required Previous office management required Qualifications / Additional Skills / Aptitude: Five (5) years of office management experience preferred Bachelor's degree preferred Demonstrated ability to communicate ideas, instructions, and information in a clear, concise manner Experience with various computer software packages, including but not limited to Outlook, PowerPoint, Word, and Excel Excellent written and verbal communication skills Ability to handle confidential information Demonstrates a positive attitude and actively works for a positive environment Demonstrates a sense of urgency to achieve goals and requirements Recognizes opportunities and pursues them without being directed to do so Able to complete multiple tasks on a timely basis through effective prioritization Demonstrated problem identification, problem reporting, and problem solving skills Attention to detail Equal Employer Opportunity Statement KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.
03/28/2024
Full time
Why Work for KeHE? Full-time Pay Range: $21.00/Hr. - $21.00/Hr. Shift Days: M-F, Shift Time: 8:30 AM to 5:00 PM Benefits after 30 days Health/Rx Dental Vision Flexible and health spending accounts (FSA/HSA) Supplemental life insurance 401(k) Paid time off Paid sick time Short term & long term disability coverage (STD/LTD) Employee stock ownership (ESOP) Holiday pay for company designated holidays Overview Good people, working with good people, for our common good. Sound good? KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you! Primary Responsibilities Ops Admin Assistant is responsible for managing the supportive services at KeHE's corporate office. Essential Functions Greet visitors and callers; route and resolve information requests; direct calls; manage incoming and outgoing mail/deliveries Oversee schedule of meeting rooms, maintain appearance of meeting rooms and pantry Analyze and coordinate space and office organization; purchase and manage supplies and equipment; manage requests of maintenance to office equipment; manage budget Ensure office space is safe, secure, and well maintained; serve as liaison between KeHE and property manager; create and maintain security policy, control access to office, provide visitor passes, and coordinate visitors getting to the proper office Serve as member of the safety committee: create and maintain safety policy, resolve safety concerns Manage general office communications: maintain boards, provide employee announcements, make flower arrangements Manage employee events/office activities: maintain calendar, coordinate planning, manage schedule, maintain records, manage budget Manage business cards: maintain relationship with vendor, ensure efficiency of ordering process and refine process as necessary, offer customer assistance, manage budget Provide support to HR Manager/HR team with administrative tasks and projects Minimum Requirements, Qualifications, Additional Skills, Aptitude High School Diploma or GED required Previous office management required Qualifications / Additional Skills / Aptitude: Five (5) years of office management experience preferred Bachelor's degree preferred Demonstrated ability to communicate ideas, instructions, and information in a clear, concise manner Experience with various computer software packages, including but not limited to Outlook, PowerPoint, Word, and Excel Excellent written and verbal communication skills Ability to handle confidential information Demonstrates a positive attitude and actively works for a positive environment Demonstrates a sense of urgency to achieve goals and requirements Recognizes opportunities and pursues them without being directed to do so Able to complete multiple tasks on a timely basis through effective prioritization Demonstrated problem identification, problem reporting, and problem solving skills Attention to detail Equal Employer Opportunity Statement KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.
Compensation Type: Hourly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle. Location: The Newbury Boston at One Newbury Street, located in the premier shopping and dining neighborhood of Boston's Back Bay is an iconic property originally opened in 1927 as one of the first Ritz-Carlton hotels in the U.S. and most recently was the Taj Boston. The building was recently transformed into a 286-room luxury hotel with 16,000-sq-ft of stunning event spaces, signature dining experiences and a reimagined front entrance on Newbury Street. Overview: The Executive Assistant is responsible for clerical, administrative, and other duties to assist in the smooth operation of the Executive Team. He/she is also responsible for providing attentive, courteous and efficient service to all guests. Responsibilities: Guest services: greeting and welcoming guests, answering their inquiries about hotel and conference center services, facilities, and hours of operation, and handling their requests and complaints. Office administration: answering telephone and email messages, opening and distributing mail, maintaining inventory of office supplies, filing correspondence, and typing and distributing meeting minutes. Executive office support: greeting guests arriving at the executive offices, answering the Managing Director's phone, and creating reservations for VIP guests. VIP guest services: working with both Rooms and Food & Beverage Department to ensure that VIP guests are accommodated and working with Guest Experience Team to create Welcome Notes for them. Donation and Auction requests management: managing, tracking, and filing all donation and auction requests received by the hotel, and communicating with the requesting organizations. Guest satisfaction: following up on guest satisfaction and handling guest complaints by following instant pacification procedures to ensure guest satisfaction. Office operation: maintaining the smooth operation of the office and managing trace file as needed. Technology: staying abreast of the latest computer programs/innovations (as applicable). Qualifications: 5 years of customer service experience required. At least 3 years of progressive leadership experience in a hotel required. Luxury preferred. Bachelor degree in a related field required. Microsoft Office knowledge & skills required. Hotel PMS knowledge required, Opera Cloud knowledge preferred. Flexible and long hours sometimes required. Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
03/28/2024
Full time
Compensation Type: Hourly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle. Location: The Newbury Boston at One Newbury Street, located in the premier shopping and dining neighborhood of Boston's Back Bay is an iconic property originally opened in 1927 as one of the first Ritz-Carlton hotels in the U.S. and most recently was the Taj Boston. The building was recently transformed into a 286-room luxury hotel with 16,000-sq-ft of stunning event spaces, signature dining experiences and a reimagined front entrance on Newbury Street. Overview: The Executive Assistant is responsible for clerical, administrative, and other duties to assist in the smooth operation of the Executive Team. He/she is also responsible for providing attentive, courteous and efficient service to all guests. Responsibilities: Guest services: greeting and welcoming guests, answering their inquiries about hotel and conference center services, facilities, and hours of operation, and handling their requests and complaints. Office administration: answering telephone and email messages, opening and distributing mail, maintaining inventory of office supplies, filing correspondence, and typing and distributing meeting minutes. Executive office support: greeting guests arriving at the executive offices, answering the Managing Director's phone, and creating reservations for VIP guests. VIP guest services: working with both Rooms and Food & Beverage Department to ensure that VIP guests are accommodated and working with Guest Experience Team to create Welcome Notes for them. Donation and Auction requests management: managing, tracking, and filing all donation and auction requests received by the hotel, and communicating with the requesting organizations. Guest satisfaction: following up on guest satisfaction and handling guest complaints by following instant pacification procedures to ensure guest satisfaction. Office operation: maintaining the smooth operation of the office and managing trace file as needed. Technology: staying abreast of the latest computer programs/innovations (as applicable). Qualifications: 5 years of customer service experience required. At least 3 years of progressive leadership experience in a hotel required. Luxury preferred. Bachelor degree in a related field required. Microsoft Office knowledge & skills required. Hotel PMS knowledge required, Opera Cloud knowledge preferred. Flexible and long hours sometimes required. Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Come work for a great company that is making a difference in our community! Non-exempt, benefits eligible position, full-time Monday-Friday 8:30-5:00, occasional nights for attendance at Board of Directors meetings. Responsible for providing a positive and professional welcome environment for employees, residents, vendors and guests. This position also provides administrative and clerical support to the Executive Management team, Administration team, and other departments as needed. -Answer a multi-line phone in a professional and courteous manner and directing calls to the appropriate person. -Coordinate board meetings under the guidance of Executive Management. -Create and distribute approved minutes for all boards of the organization. -Assist Property Management with resolving tenant issues and communicating tenant concerns. -Coordinate company vehicle maintenance and repairs as needed. -Order supplies and furniture for the corporate and satellite offices. -Review and prepare monthly Staples invoices for accounts payable. -Schedule meetings and maintain conference room calendars; assist with refreshment and food orders for meetings, trainings, or events. -Open and distribute mail to appropriate parties. -Complete administrative tasks including but not limited to data entry, mailing labels, and creating documents. recblid ln3kl267nscu4wp3qp82xv2wbdnyk0
02/26/2022
Full time
Come work for a great company that is making a difference in our community! Non-exempt, benefits eligible position, full-time Monday-Friday 8:30-5:00, occasional nights for attendance at Board of Directors meetings. Responsible for providing a positive and professional welcome environment for employees, residents, vendors and guests. This position also provides administrative and clerical support to the Executive Management team, Administration team, and other departments as needed. -Answer a multi-line phone in a professional and courteous manner and directing calls to the appropriate person. -Coordinate board meetings under the guidance of Executive Management. -Create and distribute approved minutes for all boards of the organization. -Assist Property Management with resolving tenant issues and communicating tenant concerns. -Coordinate company vehicle maintenance and repairs as needed. -Order supplies and furniture for the corporate and satellite offices. -Review and prepare monthly Staples invoices for accounts payable. -Schedule meetings and maintain conference room calendars; assist with refreshment and food orders for meetings, trainings, or events. -Open and distribute mail to appropriate parties. -Complete administrative tasks including but not limited to data entry, mailing labels, and creating documents. recblid ln3kl267nscu4wp3qp82xv2wbdnyk0
FirstService Residential
North Miami Beach, Florida
POSITION SUMMARY: This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. POSITION RESPONSIBILITIES: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. Maintains roster of mailroom boxes. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Prepares move-in packages for re-sale and leases. Creates files, compiles sand coordinates all necessary information and documentation for new owners/leases. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. As applicable, disburses laundry tokens, keep log of sales. Prepares deposit of receipts weekly. Order tokens and prepare packets. Keeps track of token inventory for re-ordering. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. OPERATING SKILLS, KNOWLEDGE & ABILITIES: Education/Training: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Experience/Knowledge/Abilities: Must possess strong administrative background. Three (3) to Five (5) plus years of related work experience. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Computer Literacy: Intermediate proficiency in Microsoft Windows software. Intermediate proficiency in Ability to prioritize work with minimum supervision. Special Requirements: Physical demands include ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/18/2022
Full time
POSITION SUMMARY: This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. POSITION RESPONSIBILITIES: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. Maintains roster of mailroom boxes. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Prepares move-in packages for re-sale and leases. Creates files, compiles sand coordinates all necessary information and documentation for new owners/leases. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. As applicable, disburses laundry tokens, keep log of sales. Prepares deposit of receipts weekly. Order tokens and prepare packets. Keeps track of token inventory for re-ordering. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. OPERATING SKILLS, KNOWLEDGE & ABILITIES: Education/Training: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Experience/Knowledge/Abilities: Must possess strong administrative background. Three (3) to Five (5) plus years of related work experience. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Computer Literacy: Intermediate proficiency in Microsoft Windows software. Intermediate proficiency in Ability to prioritize work with minimum supervision. Special Requirements: Physical demands include ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Description A property management company client of ours is looking for an Assistant Property Manager to help manage an Affordable Housing Apartment Complex on Madison'Microsoft West Side. This role will assist in overseeing 246 units of Section 8 housing. This position will assist in managing the day to day operations of the property including, but not limited to: leasing, rent collection, section 8 certification paperwork, financials, marketing, resident relations, and daily presentation of the property. The hours for the role are Monday - Friday, 8 am - 4:30 pm. This position is contract / contract / temporary to hire ! If you are interested, please apply today! Requirements Requirements: --Prior management experience of some form is REQUIRED --Must have strong administrative, organizational and computer skills --Must have the ability to provide excellent customer service --Property management experience preferred Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more. Questions? Call your local office at 1.. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit for more information. 2021 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use () .
02/18/2022
Full time
Description A property management company client of ours is looking for an Assistant Property Manager to help manage an Affordable Housing Apartment Complex on Madison'Microsoft West Side. This role will assist in overseeing 246 units of Section 8 housing. This position will assist in managing the day to day operations of the property including, but not limited to: leasing, rent collection, section 8 certification paperwork, financials, marketing, resident relations, and daily presentation of the property. The hours for the role are Monday - Friday, 8 am - 4:30 pm. This position is contract / contract / temporary to hire ! If you are interested, please apply today! Requirements Requirements: --Prior management experience of some form is REQUIRED --Must have strong administrative, organizational and computer skills --Must have the ability to provide excellent customer service --Property management experience preferred Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more. Questions? Call your local office at 1.. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit for more information. 2021 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use () .
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Lauderdale by The Sea, FL What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/17/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Lauderdale by The Sea, FL What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Miami, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/17/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Miami, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
FirstService Residential
North Miami Beach, Florida
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of ___. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/15/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of ___. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Miami Beach, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/15/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Miami Beach, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
FirstService Residential
North Miami Beach, Florida
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Sunny Isles, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
02/15/2022
Full time
Overview of Role: Front Desk associates are the face of our service at the properties we support. These treasured associates consistently interact with both residents and guests, and as a result, develop meaningful relationships that enhance the quality of our work. Most of our front desk associates work independently, and without direct supervision. The ideal candidate possesses strong communication, telephone, and customer service skills in addition to being detailed oriented and able to multitask. This opportunity takes place at one of our Luxury High Rise Condominiums in the area of Sunny Isles, FL. What you will be doing? (Some of your main responsibilities include): -Greeting and directing residents, guests, and invitees -Monitoring and controlling access to the building -Handling deliveries and packages -Stands, greets and engages residents; checks guests and service providers in/out -Monitoring the fire alarm emergency response system -Resolving and following up on all complaints/issues -Maintaining daily records and forms -Follows safety procedures and strives to maintain a safe work environment. Why join our front desk family/ What is in it for you? Career Development: Historically, the Front Desk has proven to be the first step into a career in property management, leading to roles such as Team Leader, Administrative Assistant and Property Manager. We also have many trainings in our FirstService University that you can take to further your career while working with us. DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Seeking a strong Administrative Assistant for a property management team in UCF area - Orlando, FL 32817. TEMP TO PERM $20-22/HOUR M-F 8AM TO 5PM Candidate Must have excellent MS office skills, excel , word, pp, and if they know Yardi this is a HUGE plus! Someone who has worked in residential or commercial property management would be ideal. Job Description: Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events, as requested Assist in lease administration activities, including tenant contacts and insurance information; generate reports Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with company policies and procedures Prepare and code invoices for Property Manager?s approval Ensure office is stocked with office supplies and other required items to maintain the office Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software Track and file contracts and insurance certificates; maintain follow-up system for expirations Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders Maintain the property purchase order system Maintain lease and contract files, as well as other files located within the property management office Promote and foster positive relationships with tenants and clients and track service calls as required Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval KEY COMPETENCIES 1. Communication Proficiency (oral and written) 2. Customer Focus (internal and external) 3. Organization Skills 4. Interpersonal Skills 5. Initiative 6. Multi-tasking IMPORTANT EDUCATION High school diploma/GED equivalent; Bachelor?s Degree preferred APPLY NOW! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/10/2021
Full time
Seeking a strong Administrative Assistant for a property management team in UCF area - Orlando, FL 32817. TEMP TO PERM $20-22/HOUR M-F 8AM TO 5PM Candidate Must have excellent MS office skills, excel , word, pp, and if they know Yardi this is a HUGE plus! Someone who has worked in residential or commercial property management would be ideal. Job Description: Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events, as requested Assist in lease administration activities, including tenant contacts and insurance information; generate reports Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with company policies and procedures Prepare and code invoices for Property Manager?s approval Ensure office is stocked with office supplies and other required items to maintain the office Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software Track and file contracts and insurance certificates; maintain follow-up system for expirations Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders Maintain the property purchase order system Maintain lease and contract files, as well as other files located within the property management office Promote and foster positive relationships with tenants and clients and track service calls as required Assist with monthly and quarterly management reports as well as annual budget preparation Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval KEY COMPETENCIES 1. Communication Proficiency (oral and written) 2. Customer Focus (internal and external) 3. Organization Skills 4. Interpersonal Skills 5. Initiative 6. Multi-tasking IMPORTANT EDUCATION High school diploma/GED equivalent; Bachelor?s Degree preferred APPLY NOW! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
You will handle all real estate activities on behalf of the clients. ? At least one to two years of commercial real estate/commercial property management experience ? Candidate must have solid property management admin skills. ? Must be proficient in Yardi and Microsoft Office Suite ? Must have experience processing invoices, taking incoming calls, delivering great customer service to tenants, experience with COIs, etc. ? Communication Skills - Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisors. Ability to effectively present information to an internal department and/or large groups of employees. ? Financial Knowledge ? Knowledge of financial terms and principles; Experience with monthly reporting, variance analysis, and the annual budgeting process. ? Ability to work in a fast-paced and deadline-oriented environment ? Attention to detail ? Strong interpersonal skills ? Strong organizational skills ? Proficiency with MS Office Suite ? Word, Excel, Outlook, and PowerPoint; Experience with Yardi software is a plus ? Mathematical aptitude and analytical skills ? Education ? HS Diploma, or GED; College degree preferred AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/10/2021
Full time
You will handle all real estate activities on behalf of the clients. ? At least one to two years of commercial real estate/commercial property management experience ? Candidate must have solid property management admin skills. ? Must be proficient in Yardi and Microsoft Office Suite ? Must have experience processing invoices, taking incoming calls, delivering great customer service to tenants, experience with COIs, etc. ? Communication Skills - Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisors. Ability to effectively present information to an internal department and/or large groups of employees. ? Financial Knowledge ? Knowledge of financial terms and principles; Experience with monthly reporting, variance analysis, and the annual budgeting process. ? Ability to work in a fast-paced and deadline-oriented environment ? Attention to detail ? Strong interpersonal skills ? Strong organizational skills ? Proficiency with MS Office Suite ? Word, Excel, Outlook, and PowerPoint; Experience with Yardi software is a plus ? Mathematical aptitude and analytical skills ? Education ? HS Diploma, or GED; College degree preferred AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
This Administrative Assistant Position Features: ? Great Pay to $45K Are you looking for a position where no two days are a like? Do you enjoy people interaction? We are looking for an experienced candidate for the administrative assistant position to answer phones with a smile and assist with administrative duties. Property management experience is helpful and proficient in Word, Excel, Outlook, and Adobe PDF. If this sounds like the job for you, please e-mail your resume as a Word attachment. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/10/2021
Full time
This Administrative Assistant Position Features: ? Great Pay to $45K Are you looking for a position where no two days are a like? Do you enjoy people interaction? We are looking for an experienced candidate for the administrative assistant position to answer phones with a smile and assist with administrative duties. Property management experience is helpful and proficient in Word, Excel, Outlook, and Adobe PDF. If this sounds like the job for you, please e-mail your resume as a Word attachment. AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
United States, Chicago, IL, Adhesive Technologies Administrative Assistant HENKEL IS FOR THOSE WHO STEP UP. DO YOU? At Henkel, you can make a difference and craft your career. That's why you own your projects and take full responsibility from an early stage. Our unique brands in markets around the world open up countless opportunities to follow your convictions and explore new paths. If you have an entrepreneurial mindset that allows you to always think out of the box - take the chance and shape the digital future together with us. YOUR ROLE Weekly management of Hourly payroll system Submit purchase requisitions, including blanket orders, on behalf of the Chicago site as needed by maintenance, production, logistics, engineering, etc. Maintain all pertinent Quality, Manufacturing and Safety training records sufficient to meet Henkel and 3rd party auditor requirements. Help to manage/set up site wide meetings. Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc. Open & close maintenance work orders. Maintain acceptable files of such activity. Assist in submitting monthly reports as required by the SHE and Quality department Ensure current SAP access and functionality Access Lotus Notes, SHECOM and other Henkel databases as needed to maintain and review procedures, policies, audits, etc. Process 5S records for the site including tracking of audits and performance Support contractor orientation, trainings for new hires, retention of associated records and the LMS training. Process Saperion invoices, support goods receipts for non-inventory items and assist in contractor/vendor management. Support record keeping requirements related to asset inventory among other engineering records. Additional responsibilities assigned as needed. YOUR SKILLS Minimum 2 years work experience in a similar role Expertise with full MS Office suite of software SAP experience or similar enterprise systems Previous payroll experience preferred Excellent communication skills and ability to work with all levels of the organization Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity and expression,and other legally protected characteristics. Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore,Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral. At Henkel's request only, preferred vendors may be invited to refer talentfor specific open positions. In these cases, a fully-executed agreement with Henkel must be in place and current. All employees applying for an internal position must have a discussion with his/her manager about their interest in a job posting opportunity. The discussion will not precludethe employee from interviewing if their skills meet the job requirements. JOB ID: Contract & Job type: Full Time, Regular Contact information for application-related questions: 1-
11/10/2021
Full time
United States, Chicago, IL, Adhesive Technologies Administrative Assistant HENKEL IS FOR THOSE WHO STEP UP. DO YOU? At Henkel, you can make a difference and craft your career. That's why you own your projects and take full responsibility from an early stage. Our unique brands in markets around the world open up countless opportunities to follow your convictions and explore new paths. If you have an entrepreneurial mindset that allows you to always think out of the box - take the chance and shape the digital future together with us. YOUR ROLE Weekly management of Hourly payroll system Submit purchase requisitions, including blanket orders, on behalf of the Chicago site as needed by maintenance, production, logistics, engineering, etc. Maintain all pertinent Quality, Manufacturing and Safety training records sufficient to meet Henkel and 3rd party auditor requirements. Help to manage/set up site wide meetings. Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc. Open & close maintenance work orders. Maintain acceptable files of such activity. Assist in submitting monthly reports as required by the SHE and Quality department Ensure current SAP access and functionality Access Lotus Notes, SHECOM and other Henkel databases as needed to maintain and review procedures, policies, audits, etc. Process 5S records for the site including tracking of audits and performance Support contractor orientation, trainings for new hires, retention of associated records and the LMS training. Process Saperion invoices, support goods receipts for non-inventory items and assist in contractor/vendor management. Support record keeping requirements related to asset inventory among other engineering records. Additional responsibilities assigned as needed. YOUR SKILLS Minimum 2 years work experience in a similar role Expertise with full MS Office suite of software SAP experience or similar enterprise systems Previous payroll experience preferred Excellent communication skills and ability to work with all levels of the organization Henkel is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity and expression,and other legally protected characteristics. Henkel does not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered Henkel property and therefore,Henkel will not pay a fee for any placement resulting from the receipt of an unsolicited referral. At Henkel's request only, preferred vendors may be invited to refer talentfor specific open positions. In these cases, a fully-executed agreement with Henkel must be in place and current. All employees applying for an internal position must have a discussion with his/her manager about their interest in a job posting opportunity. The discussion will not precludethe employee from interviewing if their skills meet the job requirements. JOB ID: Contract & Job type: Full Time, Regular Contact information for application-related questions: 1-
Westdale Real Estate Investment and Management is a real estate management company providing property management, financial and accounting, and asset management services for multi-family, single-family rental, and commercial properties throughout the United States. Specializing in each of these facets, Westdale continues striving toward excellence with a foundation built on commitment. Westdale has been building outstanding property management teams since 1991. Currently, we are seeking a top-notch full-time *Administrative Assistant* to add to our existing long-term team in our Atlanta area office. *The position requires: * * Five years previous experience as an Administrative Assistant or Office Manager supporting multiple managers. * One year of previous multi-family property management experience. * One year experience with Yardi Voyager or other comparable property management software preferred. * Excellent alpha/numeric computer keyboarding speed. * Intermediate to advanced skills in Microsoft Office especially Excel. * Ability to communicate professionally both verbally and in writing. * Exceptional organizational skills. * Legible and neat handwriting. * Ability to multi-task. * Detailed oriented. * Ability to meet deadlines and tight time restraints. * Confidentiality. * Ability to support onsite property employees including explaining policies and processes, mentoring, motivating, and providing constructive feedback. * Excellent external and internal customer service skills. * Ability to lift and carry boxes up to 50 pounds. * Ability to utilize personal transportation to run errands as needed. * Valid GA driver's license, state-mandated automobile insurance, and a reliable vehicle. * Must comply with Westdale's COVID-19 health and safety measures. *We offer a competitive salary, good benefits, and an energetic environment. Our benefits include: * * Medical insurance * Dental insurance * Life insurance * Short-term and long-term disability insurance * 401(k) plan with company match * Flexible spending accounts * Paid vacation, personal/sick time, and holidays * Tuition reimbursement * Credit union * Service recognition awards * Employee assistance program * *Apartment rental discounts* *Apply today! * *Work Days: * Monday through Friday, 8:30 am to 5:00 pm with a 30-minute lunch. Ability to work overtime if needed. *Our application process includes criminal background checks and drug screens.* #WAMLPB Job Type: Full-time Pay: $23.50 - $26.50 per year Schedule: * 8 hour shift * Monday to Friday Application Question(s): * Do you have five years previous experience as an Administrative Assistant or Office Manager supporting multiple managers? * Do you have one year of previous multi-family property management experience? * Do you have one year of experience with Yardi Voyager or other comparable property management software preferred? Work Location: * One location Work Remotely: * No Work Location: One location
11/09/2021
Full time
Westdale Real Estate Investment and Management is a real estate management company providing property management, financial and accounting, and asset management services for multi-family, single-family rental, and commercial properties throughout the United States. Specializing in each of these facets, Westdale continues striving toward excellence with a foundation built on commitment. Westdale has been building outstanding property management teams since 1991. Currently, we are seeking a top-notch full-time *Administrative Assistant* to add to our existing long-term team in our Atlanta area office. *The position requires: * * Five years previous experience as an Administrative Assistant or Office Manager supporting multiple managers. * One year of previous multi-family property management experience. * One year experience with Yardi Voyager or other comparable property management software preferred. * Excellent alpha/numeric computer keyboarding speed. * Intermediate to advanced skills in Microsoft Office especially Excel. * Ability to communicate professionally both verbally and in writing. * Exceptional organizational skills. * Legible and neat handwriting. * Ability to multi-task. * Detailed oriented. * Ability to meet deadlines and tight time restraints. * Confidentiality. * Ability to support onsite property employees including explaining policies and processes, mentoring, motivating, and providing constructive feedback. * Excellent external and internal customer service skills. * Ability to lift and carry boxes up to 50 pounds. * Ability to utilize personal transportation to run errands as needed. * Valid GA driver's license, state-mandated automobile insurance, and a reliable vehicle. * Must comply with Westdale's COVID-19 health and safety measures. *We offer a competitive salary, good benefits, and an energetic environment. Our benefits include: * * Medical insurance * Dental insurance * Life insurance * Short-term and long-term disability insurance * 401(k) plan with company match * Flexible spending accounts * Paid vacation, personal/sick time, and holidays * Tuition reimbursement * Credit union * Service recognition awards * Employee assistance program * *Apartment rental discounts* *Apply today! * *Work Days: * Monday through Friday, 8:30 am to 5:00 pm with a 30-minute lunch. Ability to work overtime if needed. *Our application process includes criminal background checks and drug screens.* #WAMLPB Job Type: Full-time Pay: $23.50 - $26.50 per year Schedule: * 8 hour shift * Monday to Friday Application Question(s): * Do you have five years previous experience as an Administrative Assistant or Office Manager supporting multiple managers? * Do you have one year of previous multi-family property management experience? * Do you have one year of experience with Yardi Voyager or other comparable property management software preferred? Work Location: * One location Work Remotely: * No Work Location: One location
Salary $45,000-$55,000/Yr depending on experience and education. You will be responsible for preparing reports, assists in the day-to-day operations of properties and provides administrative assistance to property manager and other management. Requires a Bachelor?s Degree level of education with emphasis in Business or other related discipline; or equivalent combination of education and experience and Commercial Property experience and knowledge of the real estate industry. Must have knowledge of MS Office, Excel, PowerPoint, and Outlook AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/08/2021
Full time
Salary $45,000-$55,000/Yr depending on experience and education. You will be responsible for preparing reports, assists in the day-to-day operations of properties and provides administrative assistance to property manager and other management. Requires a Bachelor?s Degree level of education with emphasis in Business or other related discipline; or equivalent combination of education and experience and Commercial Property experience and knowledge of the real estate industry. Must have knowledge of MS Office, Excel, PowerPoint, and Outlook AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
NP Dodge Real Estate is looking for an Administrative Assistant to assist with Property Management duties. NP Dodge offers a great, cooperative work environment and benefits. Come work with the best agents in the city! Apply online today. Duties: Process all Accounts Receivables & Payables for the office management portfolio Make, assign and complete deposits for rental properties, including ACH and physical payments Process checks for all properties, including management fees, owner draws and vendor payments Complete and maintain all ledgers and subledgers for the management portfolio Reconcile bank accounts Build out property, owner and tenant accounts in the management software Assist Property Managers Create flyers, informational pieces, etc for the Property Management department Quality control on Property Manager submitted information (management agreements, leases, MLS listings) Learn admin processes for NP Dodge to be a back up resource as needed Ideal candidate will have Appfolio property management software experience Qualities: Team player Ability to learn management software & processes Good with numbers Knowledge of the suite of Microsoft Office products Trainable Comfortable working in solitude and in team situations Accounts Receivables/Payables experience Data entry experience
09/25/2021
Full time
NP Dodge Real Estate is looking for an Administrative Assistant to assist with Property Management duties. NP Dodge offers a great, cooperative work environment and benefits. Come work with the best agents in the city! Apply online today. Duties: Process all Accounts Receivables & Payables for the office management portfolio Make, assign and complete deposits for rental properties, including ACH and physical payments Process checks for all properties, including management fees, owner draws and vendor payments Complete and maintain all ledgers and subledgers for the management portfolio Reconcile bank accounts Build out property, owner and tenant accounts in the management software Assist Property Managers Create flyers, informational pieces, etc for the Property Management department Quality control on Property Manager submitted information (management agreements, leases, MLS listings) Learn admin processes for NP Dodge to be a back up resource as needed Ideal candidate will have Appfolio property management software experience Qualities: Team player Ability to learn management software & processes Good with numbers Knowledge of the suite of Microsoft Office products Trainable Comfortable working in solitude and in team situations Accounts Receivables/Payables experience Data entry experience
NP Dodge Management Company is a team-oriented, supportive, family-friendly work environment with an emphasis on excellent internal and external service. Each team member strengthens our dedicated group of professionals and relishes in the opportunity to work in a fast-paced, growing industry with ongoing learning opportunities. Our company has developed a reputation in the Midwest by offering quality apartment living and delivering outstanding community management featuring honesty, integrity and innovation to make spaces feel like home. Our team is currently looking to add an Administrative Assistant to work at the corporate office. An ideal candidate is a motivated, quick-learning team player who is excited about a challenge and can juggle multiple priorities and varying deadlines with the flexibility to prioritize urgent requests. This person should enjoy assisting people, express ideas through strong communication and display efficient organizational skills. The day to day workflow is fast-paced; consisting of administrative support for multiple people including property managers, regional managers, owners and residents. Daily tasks include editing/proofreading memos, letters, spreadsheets, and correspondence, generating regularly scheduled reports (quarterly reports, month end reports, etc.), preparing monthly calendars, creating meeting materials and executing special projects. Sound like you? Apply today!
09/25/2021
Full time
NP Dodge Management Company is a team-oriented, supportive, family-friendly work environment with an emphasis on excellent internal and external service. Each team member strengthens our dedicated group of professionals and relishes in the opportunity to work in a fast-paced, growing industry with ongoing learning opportunities. Our company has developed a reputation in the Midwest by offering quality apartment living and delivering outstanding community management featuring honesty, integrity and innovation to make spaces feel like home. Our team is currently looking to add an Administrative Assistant to work at the corporate office. An ideal candidate is a motivated, quick-learning team player who is excited about a challenge and can juggle multiple priorities and varying deadlines with the flexibility to prioritize urgent requests. This person should enjoy assisting people, express ideas through strong communication and display efficient organizational skills. The day to day workflow is fast-paced; consisting of administrative support for multiple people including property managers, regional managers, owners and residents. Daily tasks include editing/proofreading memos, letters, spreadsheets, and correspondence, generating regularly scheduled reports (quarterly reports, month end reports, etc.), preparing monthly calendars, creating meeting materials and executing special projects. Sound like you? Apply today!
8901 - Corp Office West Crk - 12800 Tuckahoe Creek Parkway, Richmond, Virginia, 23238CarMax, the way your career should be!Senior Corporate Counsel, Real Estate and Construction Corporate Services Team Home OfficeAbout this jobThe Real Estate and Construction Attorney is a member of the commercial transactions team within the Legal Department. In this role, the Real Estate and Construction Attorney will assist Company Real Estate clients and Construction clients by providing legal support for the Company's real estate development and management activities and construction activities, and will assist with environmental compliance and special projects. What you will do Essential ResponsibilitiesReview, draft and negotiate agreements related to the acquisition of real estate, including, but not limited to, letters of intent, purchase agreements, easements, cross access or shared access agreements and stormwater maintenance agreements.Review, draft and negotiate agreements related to the construction of new locations, the retrofits of existing locations, including, but not limited to, lump sum agreements, design-build agreements, materials testing, and owner-agent agreements.Review and negotiate outside counsel/consultant agreements with local land use attorneys and consultants, including, but not limited to brokers and feasibility consultants.Review and provide advice regarding real estate and construction due diligence matters, including title, survey, environmental, permitting, zoning and entitlements.Manage condemnation process for any impacted Company owned/leased properties.Coordinate and handle property management issues, including landlord and tenant issues, lease amendments, sale-leaseback restructuring, landlord notices, requests for easements or estoppels certificates, SNDAs, etc.Review, draft and negotiate agreements related to the sale of surplus land.Provide support to the environmental team to ensure compliance with applicable environmental laws.Provide litigation support for legal matters involving real estate, construction, and environmental related litigation.Provide support on special projects and company initiatives.Manage special projects on an as-needed basis.Support the development of contract specialists and administrative assistant associates.Purpose of the roleTo perform this job successfully, an individual must have strong written and verbal communication skills to effectively communicate regarding legal matters with supervisors, associates, management, outside counsel, opposing counsel, and regulatory authorities. A candidate should have strong analytical and reasoning skills required in connection with accurately assembling, organizing, and presenting information to the Legal Department management and the business. The role is in a fast-paced work environment requiring a constant assessment and adjustment of priorities and requires an associate who is conscientious, self-motivated, remains calm under pressure, and is readily adaptable to change. A candidate should be able to gain buy-in from others, build and maintain relationships throughout the business and is able to express their opinions.Qualifications and RequirementsLaw degreeMember in good standing with the bar of a U.S. jurisdictionMinimum 5 years of legal experience.About CarMax CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinkingaround the way cars are bought and soldhas helped us become the nation's largest retailer of used cars, with over 200 locations nationwide.Ouramazing team of more than 25,000 associates work together to deliver iconic customer experiences.Along the way,we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and areone of the FORTUNE 100 Best Companies to Work For.CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
09/24/2021
Full time
8901 - Corp Office West Crk - 12800 Tuckahoe Creek Parkway, Richmond, Virginia, 23238CarMax, the way your career should be!Senior Corporate Counsel, Real Estate and Construction Corporate Services Team Home OfficeAbout this jobThe Real Estate and Construction Attorney is a member of the commercial transactions team within the Legal Department. In this role, the Real Estate and Construction Attorney will assist Company Real Estate clients and Construction clients by providing legal support for the Company's real estate development and management activities and construction activities, and will assist with environmental compliance and special projects. What you will do Essential ResponsibilitiesReview, draft and negotiate agreements related to the acquisition of real estate, including, but not limited to, letters of intent, purchase agreements, easements, cross access or shared access agreements and stormwater maintenance agreements.Review, draft and negotiate agreements related to the construction of new locations, the retrofits of existing locations, including, but not limited to, lump sum agreements, design-build agreements, materials testing, and owner-agent agreements.Review and negotiate outside counsel/consultant agreements with local land use attorneys and consultants, including, but not limited to brokers and feasibility consultants.Review and provide advice regarding real estate and construction due diligence matters, including title, survey, environmental, permitting, zoning and entitlements.Manage condemnation process for any impacted Company owned/leased properties.Coordinate and handle property management issues, including landlord and tenant issues, lease amendments, sale-leaseback restructuring, landlord notices, requests for easements or estoppels certificates, SNDAs, etc.Review, draft and negotiate agreements related to the sale of surplus land.Provide support to the environmental team to ensure compliance with applicable environmental laws.Provide litigation support for legal matters involving real estate, construction, and environmental related litigation.Provide support on special projects and company initiatives.Manage special projects on an as-needed basis.Support the development of contract specialists and administrative assistant associates.Purpose of the roleTo perform this job successfully, an individual must have strong written and verbal communication skills to effectively communicate regarding legal matters with supervisors, associates, management, outside counsel, opposing counsel, and regulatory authorities. A candidate should have strong analytical and reasoning skills required in connection with accurately assembling, organizing, and presenting information to the Legal Department management and the business. The role is in a fast-paced work environment requiring a constant assessment and adjustment of priorities and requires an associate who is conscientious, self-motivated, remains calm under pressure, and is readily adaptable to change. A candidate should be able to gain buy-in from others, build and maintain relationships throughout the business and is able to express their opinions.Qualifications and RequirementsLaw degreeMember in good standing with the bar of a U.S. jurisdictionMinimum 5 years of legal experience.About CarMax CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinkingaround the way cars are bought and soldhas helped us become the nation's largest retailer of used cars, with over 200 locations nationwide.Ouramazing team of more than 25,000 associates work together to deliver iconic customer experiences.Along the way,we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and areone of the FORTUNE 100 Best Companies to Work For.CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.