Sabio Systems has been recognized by Forbes Magazine as one of the Top 50 Best Professional Recruiting Firms in America! (link removed) Front Desk/Administrative Assistant Position at a Local Law Firm in Albuquerque, New Mexico. Sabio Systems is currently seeking a Front Desk/Administrative Assistant for a reputable law firm situated in Albuquerque, New Mexico. Our client is a well-established and stable organization specializing in insurance defense litigation services. If you are enthusiastic about the legal field and aspire to gain valuable legal support experience, this opportunity is perfect for you. Job Description for the Front Desk/Administrative Assistant Position: Answer and route incoming calls and messages proficiently. Coordinate multi-line conference calls as needed. Monitor and distribute incoming/outgoing faxes promptly. Handle mail distribution and manage deliveries of supplies/packages. Welcome and assist visitors professionally. Prepare conference rooms for meetings, including organizing refreshments. Maintain cleanliness and organization in common/public areas. Monitor and replenish office supplies and ensure fax, printers, and copiers are well-stocked. Assist with occasional deliveries and filings with the court. Clerical Responsibilities for the Front Desk/Administrative Assistant Position: Perform data entry tasks using billing software. Conduct light word processing, transcription, and editing duties. Provide general administrative and paralegal support as needed. Skill Requirements for the Front Desk/Administrative Assistant Position: Proficiency with a multi-line phone system. Familiarity with Windows operating system-based programs such as MS Word, email platforms, and Excel (preferred but not required). Experience with transcription (helpful but not mandatory). Willingness to learn and utilize billing software (training will be provided). Compensation for the Front Desk/Administrative Assistant : The salary for this position ranges from $18.00 to $20.00 per hour, depending on experience (DOE). This is a non-remote position that offers an excellent opportunity to grow within a respected law firm environment. If you meet the qualifications and are eager to contribute your skills to a dynamic team, we encourage you to apply for this Front Desk/Administrative Assistant role. If you have the necessary qualifications listed, and you would like to learn more about this opportunity, Apply today! Not the right fit? Browse other jobs on our website: (link removed) Sabio Systems is a leading provider of professionals on a temporary and direct-hire basis for positions and projects in Accounting, Finance, Information Technology, Legal, Medical and Business Operations. With over 25 years of combined Staffing & Recruiting expertise we can connect you with some of the most sought out employers in New Mexico. We treasure your long-term commitment to Sabio Systems by rewarding you with a Bonus Pay equal to your weekly average hours, at your current hourly rate, each time you meet the requirement. More information about our benefits can be found here; (link removed) Sabio Systems offers our consultants and employees competitive benefits, health insurance, etc., and compensation package which includes holiday and bonus pay. Apply for this job now. All applicants must be authorized to work in the United States. Sabio Systems is an Equal Opportunity Employer. 2023 Sabio Systems, LLC.
04/17/2024
Sabio Systems has been recognized by Forbes Magazine as one of the Top 50 Best Professional Recruiting Firms in America! (link removed) Front Desk/Administrative Assistant Position at a Local Law Firm in Albuquerque, New Mexico. Sabio Systems is currently seeking a Front Desk/Administrative Assistant for a reputable law firm situated in Albuquerque, New Mexico. Our client is a well-established and stable organization specializing in insurance defense litigation services. If you are enthusiastic about the legal field and aspire to gain valuable legal support experience, this opportunity is perfect for you. Job Description for the Front Desk/Administrative Assistant Position: Answer and route incoming calls and messages proficiently. Coordinate multi-line conference calls as needed. Monitor and distribute incoming/outgoing faxes promptly. Handle mail distribution and manage deliveries of supplies/packages. Welcome and assist visitors professionally. Prepare conference rooms for meetings, including organizing refreshments. Maintain cleanliness and organization in common/public areas. Monitor and replenish office supplies and ensure fax, printers, and copiers are well-stocked. Assist with occasional deliveries and filings with the court. Clerical Responsibilities for the Front Desk/Administrative Assistant Position: Perform data entry tasks using billing software. Conduct light word processing, transcription, and editing duties. Provide general administrative and paralegal support as needed. Skill Requirements for the Front Desk/Administrative Assistant Position: Proficiency with a multi-line phone system. Familiarity with Windows operating system-based programs such as MS Word, email platforms, and Excel (preferred but not required). Experience with transcription (helpful but not mandatory). Willingness to learn and utilize billing software (training will be provided). Compensation for the Front Desk/Administrative Assistant : The salary for this position ranges from $18.00 to $20.00 per hour, depending on experience (DOE). This is a non-remote position that offers an excellent opportunity to grow within a respected law firm environment. If you meet the qualifications and are eager to contribute your skills to a dynamic team, we encourage you to apply for this Front Desk/Administrative Assistant role. If you have the necessary qualifications listed, and you would like to learn more about this opportunity, Apply today! Not the right fit? Browse other jobs on our website: (link removed) Sabio Systems is a leading provider of professionals on a temporary and direct-hire basis for positions and projects in Accounting, Finance, Information Technology, Legal, Medical and Business Operations. With over 25 years of combined Staffing & Recruiting expertise we can connect you with some of the most sought out employers in New Mexico. We treasure your long-term commitment to Sabio Systems by rewarding you with a Bonus Pay equal to your weekly average hours, at your current hourly rate, each time you meet the requirement. More information about our benefits can be found here; (link removed) Sabio Systems offers our consultants and employees competitive benefits, health insurance, etc., and compensation package which includes holiday and bonus pay. Apply for this job now. All applicants must be authorized to work in the United States. Sabio Systems is an Equal Opportunity Employer. 2023 Sabio Systems, LLC.
Overview Responsible for technical direction and support in the processes and workflows in the use of mortgage software applications, specifically Encompass & nCino (Simple Nexus) to end-users as well as coordinating the evaluation and analysis of applications as it pertains to business processes for improvement in productivity and efficiency. Coordinate application maintenance activities and manage projects under the guidance of the Mortgage Software Administrator. Responsibilities Essential Duties and Responsibilities include the following. Other duties may be assigned. Analyze system and processes, and work with other departments to generate enhancements and improvements to existing workflows. Coordinate meetings with other departments to resolve critical issues related to Encompass and the workflow process. Provide guidance to Mortgage Software Analyst on support tickets that require deeper analysis. Coordinate the development and delivery of training to users as necessary to facilitate improving existing users or rolling out new processes and/or features. Continually evaluates processes to ensure maximum efficiency, high quality, and excellent customer service. Resolve escalated customer service issues and foster team building throughout. Utilize technology, including but not limited to; Encompass and nCino (Simple Nexus), to improve efficiency and the borrower experience. Maintain a positive and effective work environment. Qualifications 3+ years of experience in a mortgage lending environment including Mortgage Software analyst role. 1+ years of experience in a team lead, supervisor, or management role. Knowledge of the mortgage industry, compliance, and loan structuring. Self-motivated, results-oriented and a team player. Excellent verbal, written and interpersonal communication skills. Strong problem-solving and decision-making skills. Must be proficient in Microsoft Office products and experience working with Encompass. Ability to flourish in a fast-paced environment. EEO/AA/M/F/Veteran/Disability PIc8bfb81ecbf0-1737
04/17/2024
Full time
Overview Responsible for technical direction and support in the processes and workflows in the use of mortgage software applications, specifically Encompass & nCino (Simple Nexus) to end-users as well as coordinating the evaluation and analysis of applications as it pertains to business processes for improvement in productivity and efficiency. Coordinate application maintenance activities and manage projects under the guidance of the Mortgage Software Administrator. Responsibilities Essential Duties and Responsibilities include the following. Other duties may be assigned. Analyze system and processes, and work with other departments to generate enhancements and improvements to existing workflows. Coordinate meetings with other departments to resolve critical issues related to Encompass and the workflow process. Provide guidance to Mortgage Software Analyst on support tickets that require deeper analysis. Coordinate the development and delivery of training to users as necessary to facilitate improving existing users or rolling out new processes and/or features. Continually evaluates processes to ensure maximum efficiency, high quality, and excellent customer service. Resolve escalated customer service issues and foster team building throughout. Utilize technology, including but not limited to; Encompass and nCino (Simple Nexus), to improve efficiency and the borrower experience. Maintain a positive and effective work environment. Qualifications 3+ years of experience in a mortgage lending environment including Mortgage Software analyst role. 1+ years of experience in a team lead, supervisor, or management role. Knowledge of the mortgage industry, compliance, and loan structuring. Self-motivated, results-oriented and a team player. Excellent verbal, written and interpersonal communication skills. Strong problem-solving and decision-making skills. Must be proficient in Microsoft Office products and experience working with Encompass. Ability to flourish in a fast-paced environment. EEO/AA/M/F/Veteran/Disability PIc8bfb81ecbf0-1737
Beacon Hill Staffing Group, LLC
Birmingham, Alabama
Our client, a well-established full-service Birmingham law firm, is seeking a Litigation Legal Assistant for a newly created position. This top law firm offers competitive salary, exceptional benefits, and a wonderful work environment with almost no turnover. To be considered, Litigation Legal Assistant should have at least 3 years of experience supporting litigation attorneys in a law firm. Responsibilities will include: Opening new matters Drafting, proofreading and editing legal correspondence and memos, typing from transcription Communicating with attorneys, court officials and clients Managing calendars and keeping attorneys updated when deadlines are approaching Scheduling meetings, phone and video conferences, depositions and mediations Assisting with phones when needed Creating monthly expense reimbursements Maintaining files E-filing experience helpful Entering attorney time and assist with billing General administrative support including scanning, printing, emailing, mailing To be successful, candidates must have strong administrative, communication and organizational skills. Good technical skills including MS Word, Excel and Outlook and e-filing experience required. Benefits here are exceptional and include medical, vision and dental insurance, 401(k) plan, paid parking, generous PTO and much more. If you have at least three years of experience as a Litigation Legal Assistant and would like to learn more, please submit resume for confidential review. We look forward to talking with you! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
04/17/2024
Full time
Our client, a well-established full-service Birmingham law firm, is seeking a Litigation Legal Assistant for a newly created position. This top law firm offers competitive salary, exceptional benefits, and a wonderful work environment with almost no turnover. To be considered, Litigation Legal Assistant should have at least 3 years of experience supporting litigation attorneys in a law firm. Responsibilities will include: Opening new matters Drafting, proofreading and editing legal correspondence and memos, typing from transcription Communicating with attorneys, court officials and clients Managing calendars and keeping attorneys updated when deadlines are approaching Scheduling meetings, phone and video conferences, depositions and mediations Assisting with phones when needed Creating monthly expense reimbursements Maintaining files E-filing experience helpful Entering attorney time and assist with billing General administrative support including scanning, printing, emailing, mailing To be successful, candidates must have strong administrative, communication and organizational skills. Good technical skills including MS Word, Excel and Outlook and e-filing experience required. Benefits here are exceptional and include medical, vision and dental insurance, 401(k) plan, paid parking, generous PTO and much more. If you have at least three years of experience as a Litigation Legal Assistant and would like to learn more, please submit resume for confidential review. We look forward to talking with you! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
Beacon Hill Staffing Group, LLC
Oakmont, Pennsylvania
A mid-sized law firm in Oakmont, PA is searching for a Legal Assistant to join their growing firm. Searching for an individual with 2+ years of legal experinece. This person must be able to demonstrate sharp communication skills and be able to learn in a fast-paced environment. Responsibilities Calendar management for assigned attorney(s) Typing from dictation Handle filing, preparation, and sending of all incoming and outgoing correspondence and documents Draft and edit legal documents Enter time sheets and billing information Maintain client files Requirements High School Diploma 2 or more years of legal assistant experience Knowledge of federal and state court filing requirements Proficiency in Microsoft Office Suite applications If you are looking to join a reputable firm and demonstrate your prior legal experience, apply today! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
04/17/2024
Full time
A mid-sized law firm in Oakmont, PA is searching for a Legal Assistant to join their growing firm. Searching for an individual with 2+ years of legal experinece. This person must be able to demonstrate sharp communication skills and be able to learn in a fast-paced environment. Responsibilities Calendar management for assigned attorney(s) Typing from dictation Handle filing, preparation, and sending of all incoming and outgoing correspondence and documents Draft and edit legal documents Enter time sheets and billing information Maintain client files Requirements High School Diploma 2 or more years of legal assistant experience Knowledge of federal and state court filing requirements Proficiency in Microsoft Office Suite applications If you are looking to join a reputable firm and demonstrate your prior legal experience, apply today! Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
Beacon Hill Staffing Group, LLC
Charlotte, North Carolina
Commercial Assistant Property Manager - 50K - 60K The Assistant Property Manager will assist the Property Manager and Senior Property Manager in the management and supervision of property management services. The main areas of responsibility will be day to day oversight and support of all property management, property administration and tenant service requests including supervision of third-party service vendors providing commercial property management services. What you'll be responsible for: Operations and Vendor Services Administration Assist the Property Manager in the day-to-day supervision and administration of the following service vendors, including but not limited to the following. Janitorial services: Daily and nightly routine services, carpet cleaning, and any specialty cleaning. This includes weekly building inspections before and after normal business hours. Elevator and escalator systems: Assist the Property Manager in conducting routine evaluations of the performance of the systems, follow up on outstanding preventative maintenance tasks, follow up on annual elevator audits to ensure vertical transportation quality and that all installation and operation of elevators and escalators are compliant with state regulatory codes. Interior and exterior stone: Metal and wood maintenance. Waste management and recycling programs: Keep detail records of diversion rates. Pest control: Ensure that services, practices, and treatments are rendered in a sustainable and responsible manner. Interior and exterior landscaping: Conduct routine inspections and oversee installations of seasonal color. Service Contract and Claims Administration Monitor, at the direction of Property Manager, the scope and terms of all service contracts to ensure agreements are current and reflect actual practices. Launch contract related workflows. Assist, as directed, in the reporting, communication, and documentation of all insurance claims. Track Incident Reports/End of Shift Reports in the security related Perspective database and follow up on reported operational issues. Coordinate, as directed, with property management, engineering, and security teams to collect information on incidents or claims and follow up as needed to resolve claims. Assist in drafting agreements as requested and directed by Property Manager or Senior Property Manager. Building Inspections and Help Desk Support Conduct daily inspections of primary common areas including the building lobbies, exterior plazas, and main levels of the parking garage to ensure these areas are maintained to the highest levels of cleanliness, maintenance, and temperature control. Submit work order requests for any deficiencies observed during routine and one-off inspections. Follow up on work orders as needed to verify completion of items. Review Work Order reports at the end of business day and check on any outstanding items to ensure compliance and client satisfaction. Project Management and Administration Assist Property Manager or Senior Property Manager as directed in the following areas of project management, building construction projects, and tenant upfits. Core duties include the following: Maintain proper documentation of all construction activity, including construction drawings, tenant correspondence, contracts, and related purchase orders, permits and certificates of occupancy. Building Information and Database Management Manage paper files, including current and archived leasing files, project files, and building drawings to minimize file size and to ensure conformity to established filing processes. Assist the Property Manager as directed in their role as SharePoint Site Administrator. Financial Administration Assist in the preparation of building operating expense budget and capital budget. Serve as coder in the accounts payable/receivable processing to include the creation of purchase orders that accurately conform to the terms of existing service or project agreements or proposals, ensure proper coding of purchase orders, and monitor budget variances. Adhere to all deadlines and accounting principles. Assist in monthly budget variance analysis and forecasting duties. Assist with accounts payable process in accordance with divisional and corporate guidelines. Tenant Relations & Lease Review Serve as main point of contact for any requests or questions by tenants related to Building Amenity Center. Proactively respond to all requests. Have a thorough knowledge of all audio visual equipment, rules & regulations, and any billable charges related to space. Coordinate amenity spaces for tenants. Help plan, as requested, any building managed or tenant managed events in space. Proactively inspect tenant and common areas to ensure highest quality of service delivery by PM team; serve as point person to resolve all requests and complaints as quickly as possible. Assist the leasing team, when directed by the Senior Property Manager, in marketing the property to prospective tenants, including preparing vacant spaces to show and enhance common areas and amenities. Assist with the review, interpretation, and enforcement of tenant leases. Read all leases to understand specific obligations of the landlord and each tenant. Assist the Accounting Department as needed, by checking lease terms as reflected in rent roll and Accounts Receivable, and with the collection and review of Certificates of Insurance. Assist Accounting Department in keeping all stacking plans current and accurate. Establish and maintain relationship with primary tenant contacts and work to resolve complaints as needed. Participate, and take lead as directed, on tenant relations activities, events, information flyers and meetings as needed. Coordinate with other building departments including Engineering, Administration, Accounting, Security, and Parking to ensure information is shared and activities are properly coordinated. What we need from you: A Bachelor's Degree in real estate, business, construction, or a related field from an accredited college or university is preferred. One to five years or more of professional commercial real estate experience, preferably in a commercial real estate management environment, or an equivalent combination of education and experience. The following credentials are desired for this position: RPA or CPM designation; LEED Accredited Professional (AP) or Green Associate (GA); North Carolina Real Estate Broker's license. Candidates are not required to possess such credentials as a condition of hire but must be willing to pursue these as part of the training required for the position. Membership in BOMA or IREM is encouraged. Must have a high degree of proficiency in computer technology and applications typically used in real estate management such Microsoft Office Suite, accounting software, work order systems, and other technology tools. Experience with Yardi Accounting Software preferred. Must have a solid grasp of financial and mathematical practices commonly deployed in the real estate industry such as budgeting, variance reporting, capitalization, amortization, BOMA space measurement, commercial operating expense gross ups, rent allocations, and other mathematical concepts involving addition, subtraction, division, multiplication, fractions, percentages, ratios, and proportions. Must have excellent communication skills, both verbal and written. Must have strong teamwork skills and be able to motivate others, instill confidence in teammates and customers alike, and provide corrective direction effectively. Ability to effectively communicate with superiors, vendors, tenants, various property management personnel and the public. Ability to read, write, analyze, and interpret contracts, leases, construction drawings, financial reports, and legal documents. Must have a superior grasp of the English language and be able to use and apply advanced language principals involving grammar and punctuation. What we have to offer: Medical, Dental, & Vision Insurance Flex Spending & Dependent Care Accounts 401(k) Retirement Savings Plan Paid Vacation & Holidays Paid Leave of Absence Options Paid Maternity & Paternity Leave Tuition Reimbursement Employee Assistance Program Employee Wellness Program Gym Membership Discounts Mentorship Programs Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement click apply for full job details
04/17/2024
Full time
Commercial Assistant Property Manager - 50K - 60K The Assistant Property Manager will assist the Property Manager and Senior Property Manager in the management and supervision of property management services. The main areas of responsibility will be day to day oversight and support of all property management, property administration and tenant service requests including supervision of third-party service vendors providing commercial property management services. What you'll be responsible for: Operations and Vendor Services Administration Assist the Property Manager in the day-to-day supervision and administration of the following service vendors, including but not limited to the following. Janitorial services: Daily and nightly routine services, carpet cleaning, and any specialty cleaning. This includes weekly building inspections before and after normal business hours. Elevator and escalator systems: Assist the Property Manager in conducting routine evaluations of the performance of the systems, follow up on outstanding preventative maintenance tasks, follow up on annual elevator audits to ensure vertical transportation quality and that all installation and operation of elevators and escalators are compliant with state regulatory codes. Interior and exterior stone: Metal and wood maintenance. Waste management and recycling programs: Keep detail records of diversion rates. Pest control: Ensure that services, practices, and treatments are rendered in a sustainable and responsible manner. Interior and exterior landscaping: Conduct routine inspections and oversee installations of seasonal color. Service Contract and Claims Administration Monitor, at the direction of Property Manager, the scope and terms of all service contracts to ensure agreements are current and reflect actual practices. Launch contract related workflows. Assist, as directed, in the reporting, communication, and documentation of all insurance claims. Track Incident Reports/End of Shift Reports in the security related Perspective database and follow up on reported operational issues. Coordinate, as directed, with property management, engineering, and security teams to collect information on incidents or claims and follow up as needed to resolve claims. Assist in drafting agreements as requested and directed by Property Manager or Senior Property Manager. Building Inspections and Help Desk Support Conduct daily inspections of primary common areas including the building lobbies, exterior plazas, and main levels of the parking garage to ensure these areas are maintained to the highest levels of cleanliness, maintenance, and temperature control. Submit work order requests for any deficiencies observed during routine and one-off inspections. Follow up on work orders as needed to verify completion of items. Review Work Order reports at the end of business day and check on any outstanding items to ensure compliance and client satisfaction. Project Management and Administration Assist Property Manager or Senior Property Manager as directed in the following areas of project management, building construction projects, and tenant upfits. Core duties include the following: Maintain proper documentation of all construction activity, including construction drawings, tenant correspondence, contracts, and related purchase orders, permits and certificates of occupancy. Building Information and Database Management Manage paper files, including current and archived leasing files, project files, and building drawings to minimize file size and to ensure conformity to established filing processes. Assist the Property Manager as directed in their role as SharePoint Site Administrator. Financial Administration Assist in the preparation of building operating expense budget and capital budget. Serve as coder in the accounts payable/receivable processing to include the creation of purchase orders that accurately conform to the terms of existing service or project agreements or proposals, ensure proper coding of purchase orders, and monitor budget variances. Adhere to all deadlines and accounting principles. Assist in monthly budget variance analysis and forecasting duties. Assist with accounts payable process in accordance with divisional and corporate guidelines. Tenant Relations & Lease Review Serve as main point of contact for any requests or questions by tenants related to Building Amenity Center. Proactively respond to all requests. Have a thorough knowledge of all audio visual equipment, rules & regulations, and any billable charges related to space. Coordinate amenity spaces for tenants. Help plan, as requested, any building managed or tenant managed events in space. Proactively inspect tenant and common areas to ensure highest quality of service delivery by PM team; serve as point person to resolve all requests and complaints as quickly as possible. Assist the leasing team, when directed by the Senior Property Manager, in marketing the property to prospective tenants, including preparing vacant spaces to show and enhance common areas and amenities. Assist with the review, interpretation, and enforcement of tenant leases. Read all leases to understand specific obligations of the landlord and each tenant. Assist the Accounting Department as needed, by checking lease terms as reflected in rent roll and Accounts Receivable, and with the collection and review of Certificates of Insurance. Assist Accounting Department in keeping all stacking plans current and accurate. Establish and maintain relationship with primary tenant contacts and work to resolve complaints as needed. Participate, and take lead as directed, on tenant relations activities, events, information flyers and meetings as needed. Coordinate with other building departments including Engineering, Administration, Accounting, Security, and Parking to ensure information is shared and activities are properly coordinated. What we need from you: A Bachelor's Degree in real estate, business, construction, or a related field from an accredited college or university is preferred. One to five years or more of professional commercial real estate experience, preferably in a commercial real estate management environment, or an equivalent combination of education and experience. The following credentials are desired for this position: RPA or CPM designation; LEED Accredited Professional (AP) or Green Associate (GA); North Carolina Real Estate Broker's license. Candidates are not required to possess such credentials as a condition of hire but must be willing to pursue these as part of the training required for the position. Membership in BOMA or IREM is encouraged. Must have a high degree of proficiency in computer technology and applications typically used in real estate management such Microsoft Office Suite, accounting software, work order systems, and other technology tools. Experience with Yardi Accounting Software preferred. Must have a solid grasp of financial and mathematical practices commonly deployed in the real estate industry such as budgeting, variance reporting, capitalization, amortization, BOMA space measurement, commercial operating expense gross ups, rent allocations, and other mathematical concepts involving addition, subtraction, division, multiplication, fractions, percentages, ratios, and proportions. Must have excellent communication skills, both verbal and written. Must have strong teamwork skills and be able to motivate others, instill confidence in teammates and customers alike, and provide corrective direction effectively. Ability to effectively communicate with superiors, vendors, tenants, various property management personnel and the public. Ability to read, write, analyze, and interpret contracts, leases, construction drawings, financial reports, and legal documents. Must have a superior grasp of the English language and be able to use and apply advanced language principals involving grammar and punctuation. What we have to offer: Medical, Dental, & Vision Insurance Flex Spending & Dependent Care Accounts 401(k) Retirement Savings Plan Paid Vacation & Holidays Paid Leave of Absence Options Paid Maternity & Paternity Leave Tuition Reimbursement Employee Assistance Program Employee Wellness Program Gym Membership Discounts Mentorship Programs Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement click apply for full job details
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Beacon Hill Staffing Group, LLC
Washington, Washington DC
Are you a property assistant looking to prove your strong scheduling, multitasking, and customer service skills? Our client with commercial real estate ties is seeking a Property Assistant to join their busy team for at least 3 months! About the Job: Support with management of a portfolio of commercial buildings. Prepare contracts for various services and projects. Work with tenants on requests and work with maintenance to ensure requests are handled. Process invoices, handle reporting, maintain files, and maintain office supplies and equipment. Plan tenant building events and assist with tenant move-ins/move-outs. Complete special projects and additional tasks as needed. About You: You have 1+ years of relevant commercial property experience; A high school diploma is required. Proficiency in Microsoft Office Suite and Yardi are required. Experience with MRI or CTI is highly preferred. Superb oral/written communication, customer service, and interpersonal skills. About the Position: $24/hr-$28/hr for the first 3 months Up to $60K if converted, depending on experience. 100% on-site in Washington, DC Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
04/17/2024
Full time
Are you a property assistant looking to prove your strong scheduling, multitasking, and customer service skills? Our client with commercial real estate ties is seeking a Property Assistant to join their busy team for at least 3 months! About the Job: Support with management of a portfolio of commercial buildings. Prepare contracts for various services and projects. Work with tenants on requests and work with maintenance to ensure requests are handled. Process invoices, handle reporting, maintain files, and maintain office supplies and equipment. Plan tenant building events and assist with tenant move-ins/move-outs. Complete special projects and additional tasks as needed. About You: You have 1+ years of relevant commercial property experience; A high school diploma is required. Proficiency in Microsoft Office Suite and Yardi are required. Experience with MRI or CTI is highly preferred. Superb oral/written communication, customer service, and interpersonal skills. About the Position: $24/hr-$28/hr for the first 3 months Up to $60K if converted, depending on experience. 100% on-site in Washington, DC Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
Beacon Hill Staffing Group, LLC
Washington, Washington DC
Are you a property assistant looking to prove your strong scheduling, multitasking, and customer service skills? Our client with commercial real estate ties is seeking a Property Administrator to join their busy team for at least 3 months! About the Job: Provide comprehensive administrative support, including phone assistance, typing, report generation, filing, and correspondence distribution. Schedule and coordinate meetings, special events, and appointments as requested. Assist in lease administration tasks such as setup, changes, and report generation. Prepare and manage bid proposals, service contracts, invoices, and financial spreadsheets. Maintain organized lease, property, HVAC contracts, and insurance files, including tracking and expiration follow-up. Perform additional tasks including greeting visitors, ordering office supplies, managing tenant relations, and fulfilling duties assigned by the Property Manager. About You: You have 1+ years of relevant commercial property experience; A high school diploma is required. Proficiency in Microsoft Office Suite and Yardi are required. Experience with MRI or CTI is highly preferred. Superb oral/written communication, customer service, and interpersonal skills. Ability to keep information confidential and a strong desire to succeed in an entrepreneurial environment. About the Position: $24/hr-$28/hr Temporary for 3 months. 100% on-site in Washington, DC. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
04/17/2024
Full time
Are you a property assistant looking to prove your strong scheduling, multitasking, and customer service skills? Our client with commercial real estate ties is seeking a Property Administrator to join their busy team for at least 3 months! About the Job: Provide comprehensive administrative support, including phone assistance, typing, report generation, filing, and correspondence distribution. Schedule and coordinate meetings, special events, and appointments as requested. Assist in lease administration tasks such as setup, changes, and report generation. Prepare and manage bid proposals, service contracts, invoices, and financial spreadsheets. Maintain organized lease, property, HVAC contracts, and insurance files, including tracking and expiration follow-up. Perform additional tasks including greeting visitors, ordering office supplies, managing tenant relations, and fulfilling duties assigned by the Property Manager. About You: You have 1+ years of relevant commercial property experience; A high school diploma is required. Proficiency in Microsoft Office Suite and Yardi are required. Experience with MRI or CTI is highly preferred. Superb oral/written communication, customer service, and interpersonal skills. Ability to keep information confidential and a strong desire to succeed in an entrepreneurial environment. About the Position: $24/hr-$28/hr Temporary for 3 months. 100% on-site in Washington, DC. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida
North Palm Beach, Florida
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Lutheran Services Florida
West Palm Beach, Florida
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
04/17/2024
Full time
Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Head Start Director who wants to make an impact in the lives of others. Purpose and Impact: Provide overall leadership in the planning, design, implementation, and evaluation of the operations for multiple Head Start/Early Head Start Programs in accordance with Head Start Performance Standards and 2007 Head Start Act mandates and requirements. The position requires contact and interaction with Federal Regional Office, licensing agencies, community agencies/partners, local public school administrators, and state/local government agencies. In addition, this position is responsible for the oversight of grant management, budget, operations, Head Start 10 management systems, performance benchmarks, training and technical assistance, legal, and program governance. Essential Functions: Program Administration & Monitoring Provides guidance and leadership to staff that emphasize the importance of achieving program requirements and high standards of quality. Responsible for meeting program performance measures in ensuring the following: 80% of children are kindergarten ready, meet and/or exceeds the state threshold for Voluntary Prekindergarten (VPK) kindergarten readiness rate, and has Classroom Assessment Scoring System (CLASS) scores above the lowest 10% threshold as determine by the Office of Head Start. Prepare and completes funding application annually (g. program narrative, budget, and budget narrative, performance measures, and training/technical assistant plan). Plans, organizes, directs and evaluates activities of Head Start/Early Head Start day to day operations to ensure compliance with program, statutory, and regulatory requirements (g. education, family services, ERSEA, disabilities, CCFP, health, nutrition, mental health, transportation, and facilities). Oversees, develop, maintain, and monitor all contractual and service agreements (MOU) with appropriate service providers and community partners (g. LEA, Part-C, Mental Health, Dental, Health, VPK, etc.). Ensures the program maintains a 100% funded enrollment; 10% disability enrollment, and meets the 45 and 90 days screening requirement according to the Head Start Performance Standards/Regulations at all times. Oversees the planning, coordination, preparation, and implementation of successful federal, state, and local audit reviews. Responsible for the dissemination, reporting, and ongoing planning for program data to ensure staff are analyzing and implementing corrective action steps (g. MBI, compliance plans, child outcomes, family outcomes, budget short falls, etc.). Assures remediation for any non-compliances discovered with the grantee or delegate through assessments, audits, and compliance plans by incorporating action steps to ensure compliance. Responsible for coordination, implementation and oversight of the strategic planning process for which long and short term goals are reviewed and established in conjunction with the governing bodies. Implements, monitors, and provides direction for the coordination and implementation of the agency work plan (MBO), policy and procedures, and ongoing monitoring and planning activities. Responsible for the oversight and implementation of the annual self-assessment process; and preparing a summary report for the Policy Council, Board of Directors, and the executive leadership. Develops monitoring system that will ensure compliance with all federal, state, and local regulatory processes, performance standards/regulations, and licensing requirements. Conducts and participates in monthly program management meetings. Attends Head Start association/board meetings, conferences and workshops on the federal, state, and local level as supervisor deems Maintains strict confidentiality with respect to Head Start/Early Head Start children, families and staff in accordance with established policies and procedures. Attends all required staff and parent meetings and activities. Performs other duties as assigned. Program Governance Responsible for developing and recruiting Policy Council members to ensure there is representation of parents and community according to the Head Start Performance Standards, 2007 Head Start Act, and program governance bylaws. Establishes and maintains an effective working relationship with members of the Policy Council to ensure adequate flow of information is communicate and disseminated in regards to budget/financial statements, grant application, self-assessment, selection criteria, bylaws, personnel, program performance/outcomes, community assessment, program information and annual report. Completes and submits written reports to the Board of Directors (BOD) and the Policy Council in regards to fiscal and programmatic status of the program and administrative activities. Responsible for dissemination of communication from the U.S. Department of Health and Human Services (HHS), Head Start Regional Office, funding sources, and external audits to the policy council as required. Assists the Policy Council in the areas of policy formulation and implementation, organizational planning and programming, public relations and liaison with civic, professional and governmental organizations. Fiscal Responsible for monitoring and tracking monthly expenditures, cost allocation plan, analyzing variation from projections, non-federal share, and initiating corrective action as deemed Meet with Finance Director monthly to assure budget and VPK oversight. Responsible for managing, adjusting and adapting program operation budget expenditures and training/technical assistance budget to meet budgetary parameters as deemed Reports monthly fiscal status to Executive Vice President and Policy Council. Monitors the program's administrative cost, assuring it does not exceed the allowed amount. Monitors and tracks the program's non-federal share activities/funds to assure that the amount required is achieved for each month and grant cycle. In addition, meeting with staff, parents, community, and policy council to develop strategies for collecting and increasing the amount of non-federal share. Responsible for seeking and obtaining additional external funding (g. grants, state and local funding, private funding) to help with program enhancement, subsidizing services, program innovation, and meeting non-federal share requirement. Communicate budget information to program staff and engage them in cost savings and eliminating Personnel Administration Supervises the work of Directors, managers and other staff by scheduling, assigning and reviewing work, providing training and counseling and evaluating performance to ensure work activities are properly carried out. Managing the hiring and termination of employees, complying with applicable laws, regulations, agency personnel policies and procedures, as well as acquiring approval from the policy council in accordance with personnel addendum and shared decision making policies and procedures. Provides technical assistance for staff to assure the health, safety and positive growth development of the children, their families and the staff. Responsible for the management and implementation of the programs training and technical assistance plan to ensure professional development and training benchmarks are achieved. Community Partnerships Responsible for developing and establishing new community partnerships that support and enhance the program's continuous quality improvement, innovation, and non-federal share activities. Works with other organizations in the community to foster collaboration and promote Head Start initiatives. Responsible for building collaborative relationships that support family well-being and creates a link to health, mental health, dental, disability, social services, school partnerships, community stakeholders, universities, civic organizations, and government entities. Responsible for agency representation on community committees, boards, and other community groups. Other Functions: Note: The duties above are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described above. Physical Requirements: Visual and auditory acuity within professionally determined normal ranges, with correction if needed. In addition to having manual dexterity sufficient to operate a computer and other office equipment, including, but not limited to, the telephone, fax machine, copier and tape recorder. Must be able to travel, enter and exit a vehicle without assistance and have regular access to reliable transportation. Reasonable accommodation may be made for otherwise qualified persons with disabilities. Education: Master's Degree in Early Childhood Education, Business, Human Services Management, Public Administration, Social Work, Psychology, or related field. Experience: Ten plus years of Human Service, Non-Profit . click apply for full job details
Full job description- Legal Assistant needed urgently hiring. One of our most innovative manufacturing clients currently needs 5 legal assistants for a long-term project. Apply now to join a team of dedicated legal professionals who mix personal care and professional skill to help their clients. Our client is currently seeking a contract Legal Assistants for its Civil Litigation division in the San Antonio region. Only individuals residing in San Antonio and the surrounding area currently being considered. Position Title: Legal Assistant Criminal Defense Responsibilities: Supports attorneys in all stages of criminal defense. Assisting with overall case management Organizing and electronically filing pleadings and discovery Coordinating and scheduling calendars and calendaring all pending deadlines. Corresponding with opposing counsel and judicial assistants Maintaining attorneys' calendars Drafting letters and pleadings Conducting legal research Preparation of discovery and motions as appropriate Organizing and bates stamping discovery. Assisting with preparing attorneys for mediation, arbitration, and trial Updating clients on case status Qualifications: Paralegal Certificate or at least 2+ years as Criminal Defense Legal Assistant or Paralegal Familiarity with Microsoft Suites, Outlook, Clio Manage and Clio Grow preferred. Ability to work in a fast-paced environment. Excellent communication, organizational, and time management skills Problem-solving skills and solutions-oriented outlook Positive, team-oriented mindset Boutique law firm with a professional and relaxed environment Pay commensurate with experience and growth opportunities offered.
04/17/2024
Full time
Full job description- Legal Assistant needed urgently hiring. One of our most innovative manufacturing clients currently needs 5 legal assistants for a long-term project. Apply now to join a team of dedicated legal professionals who mix personal care and professional skill to help their clients. Our client is currently seeking a contract Legal Assistants for its Civil Litigation division in the San Antonio region. Only individuals residing in San Antonio and the surrounding area currently being considered. Position Title: Legal Assistant Criminal Defense Responsibilities: Supports attorneys in all stages of criminal defense. Assisting with overall case management Organizing and electronically filing pleadings and discovery Coordinating and scheduling calendars and calendaring all pending deadlines. Corresponding with opposing counsel and judicial assistants Maintaining attorneys' calendars Drafting letters and pleadings Conducting legal research Preparation of discovery and motions as appropriate Organizing and bates stamping discovery. Assisting with preparing attorneys for mediation, arbitration, and trial Updating clients on case status Qualifications: Paralegal Certificate or at least 2+ years as Criminal Defense Legal Assistant or Paralegal Familiarity with Microsoft Suites, Outlook, Clio Manage and Clio Grow preferred. Ability to work in a fast-paced environment. Excellent communication, organizational, and time management skills Problem-solving skills and solutions-oriented outlook Positive, team-oriented mindset Boutique law firm with a professional and relaxed environment Pay commensurate with experience and growth opportunities offered.
Job id: 733817 Department: OUCC Position: Legal Assistant Location: 115 Washington Street Suite 1500 South Indianapolis, IN 46204 Duration: 6 Months Position is on-site Monday thru Friday, 8:15am to 4:45pm, 1 hour lunch. Position is for a 6-month initial duration with a likelihood of extension or right to hire. Initial interviews will be via Teams or phone. Follow-up interviews must be in-person at OUCC office. Purpose of Position/Summary: The Legal Assistant provides all legal, administrative, and clerical support to the OUCC's technical staff and attorneys. The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations. Essential Duties/Responsibilities: In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency's lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates. The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC. As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects. Primary Responsibilities: Manages and processes all case and non-case related information/documents. Supports and assists technical staff and attorneys as assigned. Supports and assists all Administrative Assistants in coordinating daily work schedules. Maintains calendar dates (in Outlook) for all active cases. Setup and coordinate meetings and conferences. Organizes case files for attorneys in preparation of evidentiary hearings. Contributes to overall Agency and Division goals. Interacts with public and external contacts as frontline administrative assistant. Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf. Perform general clerical duties including but not limited to copying, faxing, mailing, and filing. Maintains files in Microsoft Dynamics as well as other emerging IT applications. Tracks activities and maintains various spreadsheets and databases. Maintains any required Division records and reports. Performs other duties as assigned. Required skills: High School Diploma Legal assistant or paralegal experience Proficiency with Microsoft Office Suite Able to work independently with excellent attention to detail. Ability to establish effective and cooperative working relationships. Prior experience with Microsoft Excel. Paralegal certification or coursework Prior working experience in a State or Federal Government Agency. Prior experience as an executive or lead administrative or legal assistant.
04/17/2024
Full time
Job id: 733817 Department: OUCC Position: Legal Assistant Location: 115 Washington Street Suite 1500 South Indianapolis, IN 46204 Duration: 6 Months Position is on-site Monday thru Friday, 8:15am to 4:45pm, 1 hour lunch. Position is for a 6-month initial duration with a likelihood of extension or right to hire. Initial interviews will be via Teams or phone. Follow-up interviews must be in-person at OUCC office. Purpose of Position/Summary: The Legal Assistant provides all legal, administrative, and clerical support to the OUCC's technical staff and attorneys. The position plays a central role in helping to maintain, organize, and process information (records, tariffs, and files - both electronic and hard copy) in compliance with established standards and helps to ensure the efficiency and effectiveness of division operations. Essential Duties/Responsibilities: In addition to general administrative and clerical duties and responsibilities (e.g. - answering telephones, processing mail, filings, proofreading reports, making and distributing hard copies of certain documents, process tariffs, etc.), the Legal Assistant is responsible for performing a variety of case - specific tasks including tracking and reporting on certain activities and changes and maintaining various spreadsheets and databases. The legal assistants are responsible for preparing all legal filings, discovery, motions, and all other documents written by the agency's lawyers and technical analysts. They are also responsible for ensuring all filed documents are properly served on all parties to a case and for calendaring all dates. The Legal Assistant is also expected to become a Subject Matter Expert (SME) in existing and emerging IT capabilities within the OUCC. As such, this position may become involved with research and reporting on various topics in support of Commission cases and projects. Primary Responsibilities: Manages and processes all case and non-case related information/documents. Supports and assists technical staff and attorneys as assigned. Supports and assists all Administrative Assistants in coordinating daily work schedules. Maintains calendar dates (in Outlook) for all active cases. Setup and coordinate meetings and conferences. Organizes case files for attorneys in preparation of evidentiary hearings. Contributes to overall Agency and Division goals. Interacts with public and external contacts as frontline administrative assistant. Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf. Perform general clerical duties including but not limited to copying, faxing, mailing, and filing. Maintains files in Microsoft Dynamics as well as other emerging IT applications. Tracks activities and maintains various spreadsheets and databases. Maintains any required Division records and reports. Performs other duties as assigned. Required skills: High School Diploma Legal assistant or paralegal experience Proficiency with Microsoft Office Suite Able to work independently with excellent attention to detail. Ability to establish effective and cooperative working relationships. Prior experience with Microsoft Excel. Paralegal certification or coursework Prior working experience in a State or Federal Government Agency. Prior experience as an executive or lead administrative or legal assistant.
Are you a skilled maintenance technician with strong customer service skills and a can-do attitude? We want you to join our team! The Laurel Health Care Company offers one of the leading employee benefit packages in the industry. This includes: Comprehensive health insurance - medical, dental and vision 401K with matching funds DailyPay , a voluntary benefit that allows associates at our facilities the ability to access their pay when they need it. Paid time off (beginning after six months of employment) and paid holidays Flexible scheduling Tuition reimbursement and student loan forgiveness Free CNA/STNA certification Zero cost uniforms Legacy,our new virtual community and rewards & recognitions program When you work with Laurel Health Care Company, you will join an experienced, hard-working team that values communication and collaboration. Why just work, when you can help shape a legacy? The Maintenance Worker/Assistant performs various duties to maintain a clean and safe environment for patients, staff and visitors. Maintenance services are provided in accordance with facility policies and procedures to enhance resident comfort and enhance the quality of life. Demonstrate competence in application of mechanical and technical concepts to facility plant repair and maintenance projects. Demonstrates interpersonal skills to interact with facility staff and residents to answer questions and to make prompt efforts to resolve grievances. Able to apply building and safety codes to facility situations and maintenance procedures Conducts scheduled maintenance throughout physical plant and for all equipment. Maintains and tests the emergency power system to ensure availability of power. Maintains all essential equipment (e.g., boiler room equipment, nursing unit/medication room refrigerators, kitchen refrigerator/freezer, laundry equipment) in safe operating condition. Able to respond to change productively and to handle additional tasks/projects as assigned. Able to respond to needs of facility 24 hours a day, 7 days a week. Education and/or Experience: High school diploma or equivalent preferred. Minimum of one (1) year physical plant and equipment experience in an institutional environment. Experience in: electrical, plumbing, general carpentry,dry wall repair Vocational training in skilled trade or other relevant training preferred. Certificates, Licenses, Registrations: None or acceptable exemption required
04/17/2024
Full time
Are you a skilled maintenance technician with strong customer service skills and a can-do attitude? We want you to join our team! The Laurel Health Care Company offers one of the leading employee benefit packages in the industry. This includes: Comprehensive health insurance - medical, dental and vision 401K with matching funds DailyPay , a voluntary benefit that allows associates at our facilities the ability to access their pay when they need it. Paid time off (beginning after six months of employment) and paid holidays Flexible scheduling Tuition reimbursement and student loan forgiveness Free CNA/STNA certification Zero cost uniforms Legacy,our new virtual community and rewards & recognitions program When you work with Laurel Health Care Company, you will join an experienced, hard-working team that values communication and collaboration. Why just work, when you can help shape a legacy? The Maintenance Worker/Assistant performs various duties to maintain a clean and safe environment for patients, staff and visitors. Maintenance services are provided in accordance with facility policies and procedures to enhance resident comfort and enhance the quality of life. Demonstrate competence in application of mechanical and technical concepts to facility plant repair and maintenance projects. Demonstrates interpersonal skills to interact with facility staff and residents to answer questions and to make prompt efforts to resolve grievances. Able to apply building and safety codes to facility situations and maintenance procedures Conducts scheduled maintenance throughout physical plant and for all equipment. Maintains and tests the emergency power system to ensure availability of power. Maintains all essential equipment (e.g., boiler room equipment, nursing unit/medication room refrigerators, kitchen refrigerator/freezer, laundry equipment) in safe operating condition. Able to respond to change productively and to handle additional tasks/projects as assigned. Able to respond to needs of facility 24 hours a day, 7 days a week. Education and/or Experience: High school diploma or equivalent preferred. Minimum of one (1) year physical plant and equipment experience in an institutional environment. Experience in: electrical, plumbing, general carpentry,dry wall repair Vocational training in skilled trade or other relevant training preferred. Certificates, Licenses, Registrations: None or acceptable exemption required
Job Description What will I be doing? The Assistant Director of Engineering assists in the installation, management, and repair of all electrical, mechanical, and architectural systems throughout the facility to insure safety and efficiency. And maintains a firm commitment and dedication to our Service culture that is to be displayed toward our guests and team members at all times. Here's why you'll love it here! - We offer an excellent benefits package to our full-time Team Members that include: Salary Range: $85,000 - $92,000 annually Medical, Dental, and Vision insurance from Day One Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program Team Member Travel Program - enjoy discounted rates at incredible properties around the globe Generous Paid Time Off Program Paid Sick Days Team Member Recognition and numerous learning and advancement opportunities and more! Our dedication to excellence is recognized and celebrated by some outstanding accolades including a Stevie American Business Awards Gold winner for Company of the Year in Hospitality and Leisure, ranked a top company by LinkedIn in Travel & Hospitality on its 2022 Top Companies Industry Edition list, and becoming a Great Place to Work certified company, earning our 2022 certification. Schedule Details: Our maintenance and Engineering Department operates 7 days per week. Must be flexible work schedule including weekends, and holidays. Additional Responsibilities Include: Assists in the development of pivotal initiatives for the Engineering department. Ensures that policies and mentorship are in place to clearly define responsibilities, processes, delegations and decision-making powers for goal achievement. Maintains compliance with organizational, business, and financial regulations. Conducts consistent walk-throughs of each resort tower to visually assess the physical structure(s) of the building. Determines the level of safety, efficient maintenance, and operation of all mechanical, electrical, HVAC systems, and any other related equipment. Assigns routine maintenance tasks on public spaces, meeting rooms, guest rooms, outlets, back-of-the-house spaces, and grounds. Assigns and verifies completion with all Maintenance Technicians of all repairs, replacement, and renovation projects to offices and employee work areas. Leads teams in completing their assigned functions and scheduling outputs. Routinely inspects units and common areas to ensure they are in compliance with QA and safety standards. Monitors guest requests and complaints, resolving issues and coordinating efforts to provide excellence in service. Ensures consistency in daily communication, and monitors activities with other departments to achieve optimal levels of revenue while maintaining a high level of guest satisfaction. Maintains an accurate inventory of operating supplies, and ensures that proper purchasing procedures are followed to maintain an adequate supply. Ensures all assets of the department, equipment, supplies, and storage are properly locked and secured. Completes human resource management practices that are performed by the report line which include recruitment, performance management, and corrective action in partnership with the HR Business Partner. Understanding of the established Collective Bargaining Agreement as it relates to the supervision and performance of HHV-VO team members. Develops onboarding schedule for HHV-VO team members in partnership with the Talent Development Manager. Identifies and coordinates development plans for team members to ensure continued departmental growth and success. Maintains relationships, contracts, compliance, and interfaces issues with the operation's business supporters and suppliers to ensure business needs and financial responsibilities are handled in a timely manner. Monitors financial spending within the department as it relates to the established annual budget. Makes recommendations based on data to achieve financial sustainability, and ensures effective reporting and forecasting of results in collaboration with the Resort Director and Chief Engineer. Performs other related activities as the need arises. Qualifications What are we looking for? Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. To fulfill this role optimally, you must possess the following minimum qualifications and experience: High School/GED Able to work flexible schedules including mornings, evenings, weekends, and holidays 3+ years of related experience 2+ years of managerial experience Strong written and oral interpersonal communication skills Strong leadership capability with the ability to motivate, develop, and engage staff in a positive manner that produces business results. Demonstrates problem solving, analytical and conceptual skills. Displays effective organizational skills, including the ability to effectively prioritize and manage multiple tasks and deadlines and manage competing priorities within a small team environment. Strong written and oral interpersonal communication skills with the ability to build and maintain productive working relationships and negotiate with a range of internal and external clients. It would be helpful in this position for you to demonstrate the following capabilities and distinctions: BA/BS/Bachelor's Degree CPR/First Aid certificate 5+ years of related experience 4+ years of managerial experience Previous experience working as an Assistant Chief Engineer, or position of a similar role within a timeshare or luxury resort. Knowledge of timeshare ownership Strong Knowledge OSHA and building engineering Experience with project management Knowledge of economic and accounting principles and practices, analysis and reporting of financial data Experience in managing operations operating under a Collective Bargaining Agreement (CBA) We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodations.
04/17/2024
Full time
Job Description What will I be doing? The Assistant Director of Engineering assists in the installation, management, and repair of all electrical, mechanical, and architectural systems throughout the facility to insure safety and efficiency. And maintains a firm commitment and dedication to our Service culture that is to be displayed toward our guests and team members at all times. Here's why you'll love it here! - We offer an excellent benefits package to our full-time Team Members that include: Salary Range: $85,000 - $92,000 annually Medical, Dental, and Vision insurance from Day One Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program Team Member Travel Program - enjoy discounted rates at incredible properties around the globe Generous Paid Time Off Program Paid Sick Days Team Member Recognition and numerous learning and advancement opportunities and more! Our dedication to excellence is recognized and celebrated by some outstanding accolades including a Stevie American Business Awards Gold winner for Company of the Year in Hospitality and Leisure, ranked a top company by LinkedIn in Travel & Hospitality on its 2022 Top Companies Industry Edition list, and becoming a Great Place to Work certified company, earning our 2022 certification. Schedule Details: Our maintenance and Engineering Department operates 7 days per week. Must be flexible work schedule including weekends, and holidays. Additional Responsibilities Include: Assists in the development of pivotal initiatives for the Engineering department. Ensures that policies and mentorship are in place to clearly define responsibilities, processes, delegations and decision-making powers for goal achievement. Maintains compliance with organizational, business, and financial regulations. Conducts consistent walk-throughs of each resort tower to visually assess the physical structure(s) of the building. Determines the level of safety, efficient maintenance, and operation of all mechanical, electrical, HVAC systems, and any other related equipment. Assigns routine maintenance tasks on public spaces, meeting rooms, guest rooms, outlets, back-of-the-house spaces, and grounds. Assigns and verifies completion with all Maintenance Technicians of all repairs, replacement, and renovation projects to offices and employee work areas. Leads teams in completing their assigned functions and scheduling outputs. Routinely inspects units and common areas to ensure they are in compliance with QA and safety standards. Monitors guest requests and complaints, resolving issues and coordinating efforts to provide excellence in service. Ensures consistency in daily communication, and monitors activities with other departments to achieve optimal levels of revenue while maintaining a high level of guest satisfaction. Maintains an accurate inventory of operating supplies, and ensures that proper purchasing procedures are followed to maintain an adequate supply. Ensures all assets of the department, equipment, supplies, and storage are properly locked and secured. Completes human resource management practices that are performed by the report line which include recruitment, performance management, and corrective action in partnership with the HR Business Partner. Understanding of the established Collective Bargaining Agreement as it relates to the supervision and performance of HHV-VO team members. Develops onboarding schedule for HHV-VO team members in partnership with the Talent Development Manager. Identifies and coordinates development plans for team members to ensure continued departmental growth and success. Maintains relationships, contracts, compliance, and interfaces issues with the operation's business supporters and suppliers to ensure business needs and financial responsibilities are handled in a timely manner. Monitors financial spending within the department as it relates to the established annual budget. Makes recommendations based on data to achieve financial sustainability, and ensures effective reporting and forecasting of results in collaboration with the Resort Director and Chief Engineer. Performs other related activities as the need arises. Qualifications What are we looking for? Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. To fulfill this role optimally, you must possess the following minimum qualifications and experience: High School/GED Able to work flexible schedules including mornings, evenings, weekends, and holidays 3+ years of related experience 2+ years of managerial experience Strong written and oral interpersonal communication skills Strong leadership capability with the ability to motivate, develop, and engage staff in a positive manner that produces business results. Demonstrates problem solving, analytical and conceptual skills. Displays effective organizational skills, including the ability to effectively prioritize and manage multiple tasks and deadlines and manage competing priorities within a small team environment. Strong written and oral interpersonal communication skills with the ability to build and maintain productive working relationships and negotiate with a range of internal and external clients. It would be helpful in this position for you to demonstrate the following capabilities and distinctions: BA/BS/Bachelor's Degree CPR/First Aid certificate 5+ years of related experience 4+ years of managerial experience Previous experience working as an Assistant Chief Engineer, or position of a similar role within a timeshare or luxury resort. Knowledge of timeshare ownership Strong Knowledge OSHA and building engineering Experience with project management Knowledge of economic and accounting principles and practices, analysis and reporting of financial data Experience in managing operations operating under a Collective Bargaining Agreement (CBA) We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodations.
Description: Position Title: Assistant Electrical Engineer/Estimator Report To: Commercial Electrical Engineer/Estimator Primary Objective of Position: Responsibilities include determining how long each contracting job will last, researching market prices for project materials and equipment, and communicating with clients to determine the scope of each project. You should also be able to identify ways to continually improve cost-estimating procedures to reduce inconsistencies between estimated and actual project costs. Essential Functions: Assist with preparing detailed estimates for the project based on the construction drawings and specifications. Assist with the communications of bids and scopes of work Assist with document management for the project, including receiving drawings and specifications, providing the proper file structure and distribution to all parties Prepare comparison analysis to previous estimate for assigned scope Serve as liaison with electricians, subcontractors, design team (architects, engineers, consultants) and client. Additional point of contact for managing assigned trade subcontractors and distributing information Prepare scope requisitions for assigned trades; coordinate with project team to eliminate scope gaps and overlaps Assist with preparing and assembling bids and proposals Assist with development of a value analysis study by defining alternatives to the proposed scope that are most cost-efficient Qualifications: Associates or Bachelor's degree and one-year related experience and/or training; or equivalent combination of education and experience. Required Skills: Proven written and verbal communication Proficient with AutoCAD Basic Drafting Experience Ability to interpret blueprints Strong analytical and problem-solving skills Requirements: Compensation details: 20-25 Hourly Wage PIa48dc-3167
04/17/2024
Full time
Description: Position Title: Assistant Electrical Engineer/Estimator Report To: Commercial Electrical Engineer/Estimator Primary Objective of Position: Responsibilities include determining how long each contracting job will last, researching market prices for project materials and equipment, and communicating with clients to determine the scope of each project. You should also be able to identify ways to continually improve cost-estimating procedures to reduce inconsistencies between estimated and actual project costs. Essential Functions: Assist with preparing detailed estimates for the project based on the construction drawings and specifications. Assist with the communications of bids and scopes of work Assist with document management for the project, including receiving drawings and specifications, providing the proper file structure and distribution to all parties Prepare comparison analysis to previous estimate for assigned scope Serve as liaison with electricians, subcontractors, design team (architects, engineers, consultants) and client. Additional point of contact for managing assigned trade subcontractors and distributing information Prepare scope requisitions for assigned trades; coordinate with project team to eliminate scope gaps and overlaps Assist with preparing and assembling bids and proposals Assist with development of a value analysis study by defining alternatives to the proposed scope that are most cost-efficient Qualifications: Associates or Bachelor's degree and one-year related experience and/or training; or equivalent combination of education and experience. Required Skills: Proven written and verbal communication Proficient with AutoCAD Basic Drafting Experience Ability to interpret blueprints Strong analytical and problem-solving skills Requirements: Compensation details: 20-25 Hourly Wage PIa48dc-3167
Lakeview Manor Healthcare Center
Tawas City, Michigan
Are you a skilled maintenance technician with strong customer service skills and a can-do attitude? We want you to join our team! Why just work, when you can help shape a legacy? At Ciena Healthcare, we take care of you too, with an attractive benefit package including: Competitive pay, Life Insurance, 401K with matching funds, Health insurance, AFLAC. Employee discounts Tuition Reimbursement SPOTLIGHT, our virtual community and rewards and recognitions program, exclusively for Ciena staff members In addition, we will help you advance your career with tuition reimbursement, discounts and other support. You will join an experienced, hard-working team that values communication and strong teamwork abilities. The Maintenance Worker/Assistant performs various duties to maintain a clean and safe environment for patients, staff and visitors. Maintenance services are provided in accordance with facility policies and procedures to enhance resident comfort and enhance the quality of life. Demonstrate competence in application of mechanical and technical concepts to facility plant repair and maintenance projects. Demonstrates interpersonal skills to interact with facility staff and residents to answer questions and to make prompt efforts to resolve grievances. Able to apply building and safety codes to facility situations and maintenance procedures Conducts scheduled maintenance throughout physical plant and for all equipment. Maintains and tests the emergency power system to ensure availability of power. Maintains all essential equipment (e.g., furnace, nursing unit/medication room refrigerators, kitchen refrigerator/freezer, laundry equipment, wheelchairs) in safe operating condition. Able to respond to change productively and to handle additional tasks/projects as assigned. Able to respond to needs of facility 24 hours a day, 7 days a week. Education and/or Experience: High school diploma or equivalent preferred. Experience in: electrical, plumbing, general carpentry,dry wall repair Vocational training in skilled trade or other relevant training preferred. Certificates, Licenses, Registrations: None About Ciena Healthcare Ciena Healthcare is Michigan's largest provider of skilled nursing and rehabilitation care services. We serve our residents with compassion, concern, and excellence, believing that every one of them is a unique person who deserves our best each day that we care for them. If you have a passion for improving the lives of those around you and working with others who feel the same way, Ciena is the place for you! IND123
04/17/2024
Full time
Are you a skilled maintenance technician with strong customer service skills and a can-do attitude? We want you to join our team! Why just work, when you can help shape a legacy? At Ciena Healthcare, we take care of you too, with an attractive benefit package including: Competitive pay, Life Insurance, 401K with matching funds, Health insurance, AFLAC. Employee discounts Tuition Reimbursement SPOTLIGHT, our virtual community and rewards and recognitions program, exclusively for Ciena staff members In addition, we will help you advance your career with tuition reimbursement, discounts and other support. You will join an experienced, hard-working team that values communication and strong teamwork abilities. The Maintenance Worker/Assistant performs various duties to maintain a clean and safe environment for patients, staff and visitors. Maintenance services are provided in accordance with facility policies and procedures to enhance resident comfort and enhance the quality of life. Demonstrate competence in application of mechanical and technical concepts to facility plant repair and maintenance projects. Demonstrates interpersonal skills to interact with facility staff and residents to answer questions and to make prompt efforts to resolve grievances. Able to apply building and safety codes to facility situations and maintenance procedures Conducts scheduled maintenance throughout physical plant and for all equipment. Maintains and tests the emergency power system to ensure availability of power. Maintains all essential equipment (e.g., furnace, nursing unit/medication room refrigerators, kitchen refrigerator/freezer, laundry equipment, wheelchairs) in safe operating condition. Able to respond to change productively and to handle additional tasks/projects as assigned. Able to respond to needs of facility 24 hours a day, 7 days a week. Education and/or Experience: High school diploma or equivalent preferred. Experience in: electrical, plumbing, general carpentry,dry wall repair Vocational training in skilled trade or other relevant training preferred. Certificates, Licenses, Registrations: None About Ciena Healthcare Ciena Healthcare is Michigan's largest provider of skilled nursing and rehabilitation care services. We serve our residents with compassion, concern, and excellence, believing that every one of them is a unique person who deserves our best each day that we care for them. If you have a passion for improving the lives of those around you and working with others who feel the same way, Ciena is the place for you! IND123
PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns. Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients. Role Summary The Administrative Assistant role at PIMCO offers a dynamic and stimulating work environment. It presents a variety of challenges and opportunities for growth. This position requires individuals who are proactive, professional, and possess strong organizational and attention-to-detail skills. We seek candidates who are team players, value inclusivity, and excel in communication. It is important for individuals in this role to exercise good judgment in all aspects of their responsibilities. At PIMCO, we encourage our Administrative Assistants to take ownership of their work and demonstrate initiative. We value creative thinking and problem-solving skills, and we welcome innovative ideas and solutions from our team members. If the following describes you, we encourage you to apply for this exciting opportunity! The role is required to work onsite in New York, NY. Responsibilities At PIMCO, you can expect a dynamic work environment where each day brings new and exciting challenges. Some examples of the day-to-day responsibilities in this role include, but are not limited to: 1. Calendar Management Heavy calendar management for 4-5 individuals according to their preferences Proactively identifies and resolves calendar conflicts Communicates effectively, keeps managers' calendars well organized, and properly screens meetings 2. Meeting Coordination Schedules external and internal meetings, calls and video conferencing Checks and confirms availability for participants Coordinates meeting materials, printing and distribution Handles all aspects of meeting logistics (i.e. VC details, conference Rooms, A/V assistance, catering) 3. Travel Coordination and Preparation Coordinates international and domestic travel arrangements through our online booking tool and travel agency according to the PIMCO Travel and Entertainment Policy Arranges cost effective ground transportation, books hotels and manages all logistics 4. Expense Reports: Travel, Gifts and Entertainment Gathers business documentation and approvals to prepare monthly expense reports Prompts managers after travel, meetings and events for proper documentation Prior to travel or events, obtain policy exception approvals and compliance pre-approvals Process monthly detailed expense reports through the Concur system Reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and follows up with managers for personal payments when needed Monitors and tracks all expense reports submitted until final payment 5. Internal and External Client Servicing and Phone Coverage Communicate clear and accurate details along with timely follow-up to emails and ad hoc requests Creates follow up correspondence according to the requirement of each individual Provides excellent client service and phone skills both internally and externally Manages telephone calls and escalates matters appropriately 6. Project and Department Responsibilities Completes assigned projects on time and with accuracy Liaises with assistants from other departments to support all business needs as a team Supports individuals with any projects or events, using Excel, PowerPoint and PIMCO applications Qualifications 2 - 5+ years of previous administrative experience supporting multiple individuals, preferably within the Financial Services or Investment Management industry Intermediate- to-advanced working knowledge of MS Word, Excel and Outlook required Strong written and verbal communication skills, including exceptional telephone management and the ability to prepare professional correspondence Exceptional organizational and project management skills Adaptable to shifting priorities: You thrive in an environment where priorities may change, and you can easily adjust to new circumstances with minimal notice and guidance Two-year college degree is preferred, but not required Professional Skills Self-motivated and proactive Fast learner Skilled at multitasking Highly organized Exceptional attention to detail Customer-oriented Effective problem solver Strong follow-up skills Excellent interpersonal skills Ability to prioritize tasks effectively Collaborative team player PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance. Hourly Rate Range: $ 43.03 - $ 44.00 Equal Employment Opportunity and Affirmative Action Statement PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws. Applicants with Disabilities PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.
04/17/2024
Full time
PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns. Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients. Role Summary The Administrative Assistant role at PIMCO offers a dynamic and stimulating work environment. It presents a variety of challenges and opportunities for growth. This position requires individuals who are proactive, professional, and possess strong organizational and attention-to-detail skills. We seek candidates who are team players, value inclusivity, and excel in communication. It is important for individuals in this role to exercise good judgment in all aspects of their responsibilities. At PIMCO, we encourage our Administrative Assistants to take ownership of their work and demonstrate initiative. We value creative thinking and problem-solving skills, and we welcome innovative ideas and solutions from our team members. If the following describes you, we encourage you to apply for this exciting opportunity! The role is required to work onsite in New York, NY. Responsibilities At PIMCO, you can expect a dynamic work environment where each day brings new and exciting challenges. Some examples of the day-to-day responsibilities in this role include, but are not limited to: 1. Calendar Management Heavy calendar management for 4-5 individuals according to their preferences Proactively identifies and resolves calendar conflicts Communicates effectively, keeps managers' calendars well organized, and properly screens meetings 2. Meeting Coordination Schedules external and internal meetings, calls and video conferencing Checks and confirms availability for participants Coordinates meeting materials, printing and distribution Handles all aspects of meeting logistics (i.e. VC details, conference Rooms, A/V assistance, catering) 3. Travel Coordination and Preparation Coordinates international and domestic travel arrangements through our online booking tool and travel agency according to the PIMCO Travel and Entertainment Policy Arranges cost effective ground transportation, books hotels and manages all logistics 4. Expense Reports: Travel, Gifts and Entertainment Gathers business documentation and approvals to prepare monthly expense reports Prompts managers after travel, meetings and events for proper documentation Prior to travel or events, obtain policy exception approvals and compliance pre-approvals Process monthly detailed expense reports through the Concur system Reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and follows up with managers for personal payments when needed Monitors and tracks all expense reports submitted until final payment 5. Internal and External Client Servicing and Phone Coverage Communicate clear and accurate details along with timely follow-up to emails and ad hoc requests Creates follow up correspondence according to the requirement of each individual Provides excellent client service and phone skills both internally and externally Manages telephone calls and escalates matters appropriately 6. Project and Department Responsibilities Completes assigned projects on time and with accuracy Liaises with assistants from other departments to support all business needs as a team Supports individuals with any projects or events, using Excel, PowerPoint and PIMCO applications Qualifications 2 - 5+ years of previous administrative experience supporting multiple individuals, preferably within the Financial Services or Investment Management industry Intermediate- to-advanced working knowledge of MS Word, Excel and Outlook required Strong written and verbal communication skills, including exceptional telephone management and the ability to prepare professional correspondence Exceptional organizational and project management skills Adaptable to shifting priorities: You thrive in an environment where priorities may change, and you can easily adjust to new circumstances with minimal notice and guidance Two-year college degree is preferred, but not required Professional Skills Self-motivated and proactive Fast learner Skilled at multitasking Highly organized Exceptional attention to detail Customer-oriented Effective problem solver Strong follow-up skills Excellent interpersonal skills Ability to prioritize tasks effectively Collaborative team player PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. Base salary is the fixed component of compensation that is determined by core job responsibilities, relevant experience, internal level, and market factors. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance. Hourly Rate Range: $ 43.03 - $ 44.00 Equal Employment Opportunity and Affirmative Action Statement PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws. Applicants with Disabilities PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.