We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred. Comprehensive Benefits package that includes: Competitive hourly/salary rate Medical/dental/vision/life insurance Flexible spending accounts - Cafeteria 125 Plan Long Term Disability Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired Accrued personal days - 20 days per year 401k with a company match Minimum Job Requirements: Two (2) years administrative, secretarial or clerical experience Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook) Regular and on-time attendance Excellent verbal and written communication skills Excellent organizational skills Professional demeanor and appearance Internet literate Ability to learn processes and procedures quickly Capable of working in a fluid environment with a can-do attitude Essential Duties and Responsibilities include the following: Complete and stay on top of all tasks delegated by regional managers and supervisor Manage the entire abandonment process from start to finish for properties in your portfolio Process rent increases annually Mail resident bills monthly Be able to process rent payments received at the corporate office Train and be a resource for community managers Maintain constant correspondence between regional managers and community managers Cover the front desk when the receptionist is absent - includes processing and tracking applications Process notices including 30 day, 72 hour, etc. File FED's and pull DMV records Complete community newsletters and miscellaneous fliers Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees Complete assigned tasks on community onboarding and offboarding checklists Complete assigned tasks on employee onboarding and offboarding checklists Maintain website by keeping information current Create and update procedures Update certain registrations for communities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience. Compensation details: 23-24 Hourly Wage PIf16418b0a2c6-5887
04/13/2024
Full time
We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred. Comprehensive Benefits package that includes: Competitive hourly/salary rate Medical/dental/vision/life insurance Flexible spending accounts - Cafeteria 125 Plan Long Term Disability Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired Accrued personal days - 20 days per year 401k with a company match Minimum Job Requirements: Two (2) years administrative, secretarial or clerical experience Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook) Regular and on-time attendance Excellent verbal and written communication skills Excellent organizational skills Professional demeanor and appearance Internet literate Ability to learn processes and procedures quickly Capable of working in a fluid environment with a can-do attitude Essential Duties and Responsibilities include the following: Complete and stay on top of all tasks delegated by regional managers and supervisor Manage the entire abandonment process from start to finish for properties in your portfolio Process rent increases annually Mail resident bills monthly Be able to process rent payments received at the corporate office Train and be a resource for community managers Maintain constant correspondence between regional managers and community managers Cover the front desk when the receptionist is absent - includes processing and tracking applications Process notices including 30 day, 72 hour, etc. File FED's and pull DMV records Complete community newsletters and miscellaneous fliers Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees Complete assigned tasks on community onboarding and offboarding checklists Complete assigned tasks on employee onboarding and offboarding checklists Maintain website by keeping information current Create and update procedures Update certain registrations for communities Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience. Compensation details: 23-24 Hourly Wage PIf16418b0a2c6-5887
Company Description America's Best is part of National Vision, one of the largest and fastest-growing optical retailers in the United States. The America's Best brand continues to grow, with 800 stores and counting. Each location combines both parts of the optical equation - eyewear and eye care - into one excellent experience at a single low price. For more details about America's Best, visit . At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. By overseeing the daily operations of our stores, including personnel management and inventory control, our Assistant Eyeglass Managers keep customers coming back by providing a positive experience from start to finish - and keeping associates happy, too. How would you like Sundays off? Yes, every Sunday we're closed! Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. Additional Information We expect to accept applications until 04/26/2024. Taking care of our people We understand the importance of financial health and security, and because of that, we provide competitive compensation to all Associates - including bonus potential for every position in the store! We also offer a comprehensive benefits package including health and dental insurance, 401k retirement savings with company match, flex spending account, paid personal time off, paid company holidays, parental leave, employee eyewear discount and much, much more. At National Vision, we strive to deliver opportunities for professional growth and long-term career fulfillment. We provide training programs, access to educational courses and pride ourselves on the ever-increasing amount of promotions from within. Please see our website to learn more We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.
04/13/2024
Full time
Company Description America's Best is part of National Vision, one of the largest and fastest-growing optical retailers in the United States. The America's Best brand continues to grow, with 800 stores and counting. Each location combines both parts of the optical equation - eyewear and eye care - into one excellent experience at a single low price. For more details about America's Best, visit . At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. By overseeing the daily operations of our stores, including personnel management and inventory control, our Assistant Eyeglass Managers keep customers coming back by providing a positive experience from start to finish - and keeping associates happy, too. How would you like Sundays off? Yes, every Sunday we're closed! Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. Additional Information We expect to accept applications until 04/26/2024. Taking care of our people We understand the importance of financial health and security, and because of that, we provide competitive compensation to all Associates - including bonus potential for every position in the store! We also offer a comprehensive benefits package including health and dental insurance, 401k retirement savings with company match, flex spending account, paid personal time off, paid company holidays, parental leave, employee eyewear discount and much, much more. At National Vision, we strive to deliver opportunities for professional growth and long-term career fulfillment. We provide training programs, access to educational courses and pride ourselves on the ever-increasing amount of promotions from within. Please see our website to learn more We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.
Company Description At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. National Vision, Inc. (NVI) is one of the largest optical retailers in the United States. We offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality. We are looking for an Assistant Eyeglass Manager to join our growing team. The Assistant Eyeglass Manager assists the General Manager with store operations and ensures that the eyeglass department operates in accordance with the company policies and procedures. This position oversees the Opticians and Contact Len Sales associates and in some stores, the Receptionist. Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Maintain Optical license in states that require licensure. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. ABO and NCLE Certified (Recommended). Additional Information What are the benefits? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website to learn more. National Vision is an Affirmative Action / Equal Opportunity Employer. We are a health care facility and the personnel performing services onsite are health care workers required to either be fully vaccinated against COVID-19 or be tested for COVID-19 at least weekly in accordance with state law.
02/26/2022
Full time
Company Description At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. National Vision, Inc. (NVI) is one of the largest optical retailers in the United States. We offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality. We are looking for an Assistant Eyeglass Manager to join our growing team. The Assistant Eyeglass Manager assists the General Manager with store operations and ensures that the eyeglass department operates in accordance with the company policies and procedures. This position oversees the Opticians and Contact Len Sales associates and in some stores, the Receptionist. Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Maintain Optical license in states that require licensure. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. ABO and NCLE Certified (Recommended). Additional Information What are the benefits? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website to learn more. National Vision is an Affirmative Action / Equal Opportunity Employer. We are a health care facility and the personnel performing services onsite are health care workers required to either be fully vaccinated against COVID-19 or be tested for COVID-19 at least weekly in accordance with state law.
Company Description At National Vision, Inc. (NVI), we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. NVI is one of the largest optical retail companies in the United States with over 1,200 stores in 44 states plus the District of Columbia and Puerto Rico. We operate five retail brands: America's Best Contacts & Eyeglasses, Eyeglass World, Vision Centers inside select Walmart stores and Vista Optical inside Fred Meyer stores and on select military bases. With a team of over 13,000 Associates including a network of over 2,000 optometrists, we offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality. At America's Best, we are looking for a Licensed Assistant Eyeglass Manager to join our growing team. The Licensed Assistant Eyeglass Manager assists the General Manager with store operations and ensures that the eyeglass department operates in accordance with the company policies and procedures. This position oversees the Opticians and Contact Len Sales associates and in some stores, the Receptionist. Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Maintain Optical license in states that require licensure. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. ABO and NCLE Certified Additional Information What are the benefits? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website to learn more. National Vision is an Affirmative Action / Equal Opportunity Employer.
02/24/2022
Full time
Company Description At National Vision, Inc. (NVI), we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. NVI is one of the largest optical retail companies in the United States with over 1,200 stores in 44 states plus the District of Columbia and Puerto Rico. We operate five retail brands: America's Best Contacts & Eyeglasses, Eyeglass World, Vision Centers inside select Walmart stores and Vista Optical inside Fred Meyer stores and on select military bases. With a team of over 13,000 Associates including a network of over 2,000 optometrists, we offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality. At America's Best, we are looking for a Licensed Assistant Eyeglass Manager to join our growing team. The Licensed Assistant Eyeglass Manager assists the General Manager with store operations and ensures that the eyeglass department operates in accordance with the company policies and procedures. This position oversees the Opticians and Contact Len Sales associates and in some stores, the Receptionist. Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Maintain Optical license in states that require licensure. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. ABO and NCLE Certified Additional Information What are the benefits? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website to learn more. National Vision is an Affirmative Action / Equal Opportunity Employer.
Good enough isn't for us. Duly Health and Care's team members show up every day driven to exceed expectations. We challenge assumptions and invite dissent to accomplish bold goals and unleash the most extraordinary work of your career. We see and support the remarkable in every person within and beyond the walls of our work. Duly Health and Care works to understand what matters most to you. We recruit and retain team members who share a relentless passion and pride for helping others live happier and healthier lives. We invest in helping our team members develop their talents in a way that is rich in personal meaning. We invite you to join us, fulfill your purpose and make your mark! Hours: Monday, Wednesday, Thursday 7:30am-6pm; Saturday 7:30am-4pm Must be available to work out of Glen Ellyn location for coverage needs Are you ready to challenge the expected to deliver the extraordinary? Under the direction of the Practice Manager and/or Lead Receptionist, greets, instructs and informs patients in completion of appropriate forms, HIPAA Notice of Privacy practices, waiting times, and answers non-medical questions. Checks patients in/out, verifies demographic and health plan information and accurately enters it into EPIC, collects payments, and may schedule patient appointments. Directs other visitors and informs staff when visitors arrive for appointments. Performs office duties as directed including answering phones, taking messages, opening mail, assisting in retrieval of medical charts, chart preparation, charge entry, etc. The Journeys and Adventures that Await Acknowledges and welcomes patients and visitors. Informs staff of patient/visitor arrival and provides instruction, assistance and information as to completion of requires paperwork and waiting times. Answers general questions about the facility: location, rest rooms, elevators, hours of operation, etc. Ensures waiting area is clean, tidy, and has appropriate patient announcements and brochures. As directed, conveys information to patients and/or visitors. Assistants or calls for assistance with patients with ambulatory difficulties. Obtains registration information from patient for input into EPIC. Verifies and/or updates demographic and health plan information. Checks patients in and out of clinic. Provides patients with information regarding payment obligations, HIPAA Notice of Privacy practices, clinic policies, and collects all required forms and signatures. Schedules appointments into EPIC according to Practice protocol. Conveys schedule changes to appropriate staff. Reviews next day's schedules and as directed, prints out physician schedules in advance of visits. May assist patients with obtaining appointments at other physician and hospital sites and/or schedules lab or radiology testing. Pulls patient charts, files information correctly info patient charts, and maintains filing system. Prepares charts to clinic and/or Practice specifications. Collects copays, cash, check, or credit card payments ensuring patients receive receipts. Posts all payments in EPIC. Balances daily cash and collections. Ensures change drawers and cash are secured and appropriate financial procedures are followed in transferring payments to Corporate Identifies problematic accounts and directs them to the financial counselor or the Customer Service Department Answers multiple lines, screens calls, takes accurate and detailed messages for all calls including telephone encounters, directs calls to appropriate support staff Understands limits of responsibility by not providing medical advice to patients. Performs all other duties/responsibilities as assigned Travel to other locations as needed The Experiences You Bring Prefer one year experience in customer service setting, preferably in a medical office with basic knowledge of medical terminology. Able to type a minimum of 30 wpm strongly preferred High school diploma or GED Service Orientation: Capable of providing excellent service to customers, friendly and approachable demeanor, resolving customer complaints, and understanding customer service principles. Organization: Able to provide order and structure to daily processes and work environment. Verbal Communication: Capable of interacting with, and relating to, people of varying educational levels and backgrounds, conveying information clearly and succinctly, applying listening, tact, responsiveness, empathy, and confidentiality. Multi-tasking: Able to properly perform multiple duties at once, greeting, message taking, checking patients in/out, while maintaining attention to detail. Adaptability: Able to be flexible and comfortable in adjusting to changing activities. Maintains calm under pressure and is able to think clearly to enhance problem solving. Team Work: Works effectively with others to accomplish objectives and goals. Willingly offers assistance to others when the need arises. Computer Proficiency: Ability to learn and become proficient in EPIC software as well as have basic knowledge of Microsoft applications. INDLP
02/18/2022
Full time
Good enough isn't for us. Duly Health and Care's team members show up every day driven to exceed expectations. We challenge assumptions and invite dissent to accomplish bold goals and unleash the most extraordinary work of your career. We see and support the remarkable in every person within and beyond the walls of our work. Duly Health and Care works to understand what matters most to you. We recruit and retain team members who share a relentless passion and pride for helping others live happier and healthier lives. We invest in helping our team members develop their talents in a way that is rich in personal meaning. We invite you to join us, fulfill your purpose and make your mark! Hours: Monday, Wednesday, Thursday 7:30am-6pm; Saturday 7:30am-4pm Must be available to work out of Glen Ellyn location for coverage needs Are you ready to challenge the expected to deliver the extraordinary? Under the direction of the Practice Manager and/or Lead Receptionist, greets, instructs and informs patients in completion of appropriate forms, HIPAA Notice of Privacy practices, waiting times, and answers non-medical questions. Checks patients in/out, verifies demographic and health plan information and accurately enters it into EPIC, collects payments, and may schedule patient appointments. Directs other visitors and informs staff when visitors arrive for appointments. Performs office duties as directed including answering phones, taking messages, opening mail, assisting in retrieval of medical charts, chart preparation, charge entry, etc. The Journeys and Adventures that Await Acknowledges and welcomes patients and visitors. Informs staff of patient/visitor arrival and provides instruction, assistance and information as to completion of requires paperwork and waiting times. Answers general questions about the facility: location, rest rooms, elevators, hours of operation, etc. Ensures waiting area is clean, tidy, and has appropriate patient announcements and brochures. As directed, conveys information to patients and/or visitors. Assistants or calls for assistance with patients with ambulatory difficulties. Obtains registration information from patient for input into EPIC. Verifies and/or updates demographic and health plan information. Checks patients in and out of clinic. Provides patients with information regarding payment obligations, HIPAA Notice of Privacy practices, clinic policies, and collects all required forms and signatures. Schedules appointments into EPIC according to Practice protocol. Conveys schedule changes to appropriate staff. Reviews next day's schedules and as directed, prints out physician schedules in advance of visits. May assist patients with obtaining appointments at other physician and hospital sites and/or schedules lab or radiology testing. Pulls patient charts, files information correctly info patient charts, and maintains filing system. Prepares charts to clinic and/or Practice specifications. Collects copays, cash, check, or credit card payments ensuring patients receive receipts. Posts all payments in EPIC. Balances daily cash and collections. Ensures change drawers and cash are secured and appropriate financial procedures are followed in transferring payments to Corporate Identifies problematic accounts and directs them to the financial counselor or the Customer Service Department Answers multiple lines, screens calls, takes accurate and detailed messages for all calls including telephone encounters, directs calls to appropriate support staff Understands limits of responsibility by not providing medical advice to patients. Performs all other duties/responsibilities as assigned Travel to other locations as needed The Experiences You Bring Prefer one year experience in customer service setting, preferably in a medical office with basic knowledge of medical terminology. Able to type a minimum of 30 wpm strongly preferred High school diploma or GED Service Orientation: Capable of providing excellent service to customers, friendly and approachable demeanor, resolving customer complaints, and understanding customer service principles. Organization: Able to provide order and structure to daily processes and work environment. Verbal Communication: Capable of interacting with, and relating to, people of varying educational levels and backgrounds, conveying information clearly and succinctly, applying listening, tact, responsiveness, empathy, and confidentiality. Multi-tasking: Able to properly perform multiple duties at once, greeting, message taking, checking patients in/out, while maintaining attention to detail. Adaptability: Able to be flexible and comfortable in adjusting to changing activities. Maintains calm under pressure and is able to think clearly to enhance problem solving. Team Work: Works effectively with others to accomplish objectives and goals. Willingly offers assistance to others when the need arises. Computer Proficiency: Ability to learn and become proficient in EPIC software as well as have basic knowledge of Microsoft applications. INDLP
Company Description At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. National Vision, Inc. (NVI) is one of the largest optical retailers in the United States. We offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality. We are looking for an Assistant Eyeglass Manager to join our growing team. The Assistant Eyeglass Manager assists the General Manager with store operations and ensures that the eyeglass department operates in accordance with the company policies and procedures. This position oversees the Opticians and Contact Len Sales associates and in some stores, the Receptionist. Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Maintain Optical license in states that require licensure. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. ABO and NCLE Certified (Recommended). Additional Information What are the benefits? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website to learn more.
01/31/2022
Full time
Company Description At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. National Vision, Inc. (NVI) is one of the largest optical retailers in the United States. We offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality. We are looking for an Assistant Eyeglass Manager to join our growing team. The Assistant Eyeglass Manager assists the General Manager with store operations and ensures that the eyeglass department operates in accordance with the company policies and procedures. This position oversees the Opticians and Contact Len Sales associates and in some stores, the Receptionist. Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Maintain Optical license in states that require licensure. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. ABO and NCLE Certified (Recommended). Additional Information What are the benefits? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website to learn more.
Company Description At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. National Vision, Inc. (NVI) is one of the largest optical retailers in the United States. We offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality. We are looking for an Assistant Eyeglass Manager to join our growing team. The Assistant Eyeglass Manager assists the General Manager with store operations and ensures that the eyeglass department operates in accordance with the company policies and procedures. This position oversees the Opticians and Contact Len Sales associates and in some stores, the Receptionist. Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Maintain Optical license in states that require licensure. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. ABO and NCLE Certified (Recommended). Additional Information What are the benefits? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website to learn more.
01/30/2022
Full time
Company Description At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible. National Vision, Inc. (NVI) is one of the largest optical retailers in the United States. We offer an innovative culture where training is a priority, hard work is praised, and career growth is a reality. We are looking for an Assistant Eyeglass Manager to join our growing team. The Assistant Eyeglass Manager assists the General Manager with store operations and ensures that the eyeglass department operates in accordance with the company policies and procedures. This position oversees the Opticians and Contact Len Sales associates and in some stores, the Receptionist. Job Description What would you do? - The Specifics Monitor and achieve profit, sales and performance goals (i.e. reviewing the P&L). Optimize and oversee the eyeglass department to ensure efficiency and compliance with company's policies and operational guidelines. Convey a commitment to providing outstanding customer service and ensure all associates do the same. Ensure quality standards are met. Review remakes and enforce policies to ensure compliance. Communicate with the General Manger, District Manager, and Corporate Office and provide store reporting as required. Ensure store promotions, advertising, and visual merchandising are in place and all associates and doctors are aware of current promotions. Supervise and motivate Opticians and CL Sales associates (in some stores the Receptionist) and ensures the timely completion of day-to-day functions. Assist the General Manager with forecasting staffing needs, recruiting, selecting and retaining a high caliber staff. Motivate associates to exceed performance standards. Qualifications Are you the right fit? - The Suitable Talent Optical sales experience. Supervising experience is preferred. Maintain Optical license in states that require licensure. Proven ability to lead, coach and build associate relationships. Sound understanding of store operations and standards for success. Strong communication skills (both oral and written) for effective management of teams. Exceptional customer service skills. Strong organizational skills for planning work and continuously monitoring progress towards goals. Ability to analyze, create, and understand financial reports. Demonstrated ability to analyze and solve problems of varied scope. ABO and NCLE Certified (Recommended). Additional Information What are the benefits? National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website to learn more.
South Sac Construction Company is looking for a starter, quick learner willing to grow and move up the ranks. Job duties are: Duties include, but are not limited to: ? Answer phones ? Email crew location sheets and inspection notices ? Light filing and other clerical work ? Price out material tags ? Other duties, as needed ? Eventually ? Billing completed jobs ? Sending billings to our corporate office for invoicing AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/10/2021
Full time
South Sac Construction Company is looking for a starter, quick learner willing to grow and move up the ranks. Job duties are: Duties include, but are not limited to: ? Answer phones ? Email crew location sheets and inspection notices ? Light filing and other clerical work ? Price out material tags ? Other duties, as needed ? Eventually ? Billing completed jobs ? Sending billings to our corporate office for invoicing AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
Client of AppleOne seeks to hire multiple positions for front office Reception and Administrative duties. This is a temp to hire position. Qualified candidates will have: At least 6 months of experience working in a corporate office setting. Must be a fast-learner and self motivated- training is provided remotely Must be technically savvy with Microsoft Office programs Must be able to speak with business professionals on the phone without fear This is a full time position, hours are typically 7:30-4:30 or 8-5. For immediate review, please reply to this ad with your resume . AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/09/2021
Full time
Client of AppleOne seeks to hire multiple positions for front office Reception and Administrative duties. This is a temp to hire position. Qualified candidates will have: At least 6 months of experience working in a corporate office setting. Must be a fast-learner and self motivated- training is provided remotely Must be technically savvy with Microsoft Office programs Must be able to speak with business professionals on the phone without fear This is a full time position, hours are typically 7:30-4:30 or 8-5. For immediate review, please reply to this ad with your resume . AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
If you are a bilingual English/Spanish Administrative professional looking for a new home please look no further. Growing team is looking for a receptionist/administrative assistant. You will be the "director of first impressions" to both internal personnel and external customers. Must haves - outgoing personality - desire to help people - proficient in Microsoft Office Suite - professional appearance and attitude - 2-3 years of corporate administrative experience. if this sounds like you please apply immediately! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
11/08/2021
Full time
If you are a bilingual English/Spanish Administrative professional looking for a new home please look no further. Growing team is looking for a receptionist/administrative assistant. You will be the "director of first impressions" to both internal personnel and external customers. Must haves - outgoing personality - desire to help people - proficient in Microsoft Office Suite - professional appearance and attitude - 2-3 years of corporate administrative experience. if this sounds like you please apply immediately! AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. 0-1 years
Nelson Forensics, LLC is a progressive, multi-disciplined consulting firm, dedicated to providing world-class responsiveness and expert solutions to a complex array of forensic problems. Nelson Forensics has built a rock-solid reputation for providing detailed and fact-based investigations for property owners, for the insurance industry, and in the legal arena. Nelson Forensics' highly skilled investigators assess the cause and extent of damage from perils such as hurricanes, tornadoes, earthquakes, explosions, fires, windstorms, hail, structural failures, design defects, and construction defects. Nelson Forensics continues to grow as a national firm and is actively seeking exceptional talent to add to its team of experts. Position Objective: Nelson Forensics is seeking a Corporate Office Receptionist to provide front office support in a corporate setting with clerical, administrative, and customer service support. Other objectives include performing routine functions, such as drafting and sending correspondence, providing callers with information, maintaining office files, and managing schedules. This position requires a high level of interfacing with employees, clients, guests and other visitors to the office. Job Requirements: Position Responsibilities: · Shares duties among other administrative staff; answers phones, screens & directs calls as needed to appropriate personnel. · Greets clients, visitors, and guests; determines the purpose of each person's visit and directs him or her to the appropriate location. · O ccasionally assists in the production of work product related files in preparation for deposition, trial, and response to subpoenas. · Ensures corporate office and conference rooms are prepared daily for routine and client meetings. · Manages and organizes file room, file systems, files correspondence and other records. · Works independently and within a team on special nonrecurring and ongoing projects. · Provides support for other administrative staff whenever necessary (e.g., cover for time off, assist in event planning or preparation, information gathering, etc). · Coordinates document delivery between offices using technology. · Orders corporate office supplies and coordinates meal orders. · Manages corporate shipping and receiving. · All other duties as assigned. Position Requirements: · Must have solid computer skills and knowledge of email and Microsoft Office Suite programs. The person should display a high level of oral, reading, and written comprehension. Projecting a professional appearance and speaking voice is a must. · A bility to communicate verbally and in writing effectively throughout all levels of the organization. · This position is deadlines driven, requiring excellent time management skills and attention to detail. · Substantial interoffice communication required. Education & Experience: · High School diploma required; Associates or Bachelor's degree preferred. · Minimum of 2 years of general office experience. · Highly organized, detail oriented, and self-motivated. · Technologically skilled and proficient with Microsoft Office suite, Zoom, and Adobe Acrobat preferred. Must show initiative, be flexible, and be able to manage multiple projects with minimum direct supervision, and work well under pressure. Experience with SAP business one software systems (e.g., ERP) helpful.
09/22/2021
Full time
Nelson Forensics, LLC is a progressive, multi-disciplined consulting firm, dedicated to providing world-class responsiveness and expert solutions to a complex array of forensic problems. Nelson Forensics has built a rock-solid reputation for providing detailed and fact-based investigations for property owners, for the insurance industry, and in the legal arena. Nelson Forensics' highly skilled investigators assess the cause and extent of damage from perils such as hurricanes, tornadoes, earthquakes, explosions, fires, windstorms, hail, structural failures, design defects, and construction defects. Nelson Forensics continues to grow as a national firm and is actively seeking exceptional talent to add to its team of experts. Position Objective: Nelson Forensics is seeking a Corporate Office Receptionist to provide front office support in a corporate setting with clerical, administrative, and customer service support. Other objectives include performing routine functions, such as drafting and sending correspondence, providing callers with information, maintaining office files, and managing schedules. This position requires a high level of interfacing with employees, clients, guests and other visitors to the office. Job Requirements: Position Responsibilities: · Shares duties among other administrative staff; answers phones, screens & directs calls as needed to appropriate personnel. · Greets clients, visitors, and guests; determines the purpose of each person's visit and directs him or her to the appropriate location. · O ccasionally assists in the production of work product related files in preparation for deposition, trial, and response to subpoenas. · Ensures corporate office and conference rooms are prepared daily for routine and client meetings. · Manages and organizes file room, file systems, files correspondence and other records. · Works independently and within a team on special nonrecurring and ongoing projects. · Provides support for other administrative staff whenever necessary (e.g., cover for time off, assist in event planning or preparation, information gathering, etc). · Coordinates document delivery between offices using technology. · Orders corporate office supplies and coordinates meal orders. · Manages corporate shipping and receiving. · All other duties as assigned. Position Requirements: · Must have solid computer skills and knowledge of email and Microsoft Office Suite programs. The person should display a high level of oral, reading, and written comprehension. Projecting a professional appearance and speaking voice is a must. · A bility to communicate verbally and in writing effectively throughout all levels of the organization. · This position is deadlines driven, requiring excellent time management skills and attention to detail. · Substantial interoffice communication required. Education & Experience: · High School diploma required; Associates or Bachelor's degree preferred. · Minimum of 2 years of general office experience. · Highly organized, detail oriented, and self-motivated. · Technologically skilled and proficient with Microsoft Office suite, Zoom, and Adobe Acrobat preferred. Must show initiative, be flexible, and be able to manage multiple projects with minimum direct supervision, and work well under pressure. Experience with SAP business one software systems (e.g., ERP) helpful.
Location: Boston, MA 02109 Introduction: Veolia is the world's leading environmental services company with ~179,000 employees globally and a 160-year history. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for cities, governments, campuses, businesses, and industries. Position Purpose: Reports to Executive Assistant to the President and CEO of Veolia North America General office support and Receptionist duties on a daily basis. Office Support: Performs clerical and administrative duties including typing documents, correspondence and reports for their various departments. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree. Enters data from various sources to maintain and update various databases (CIMS) and spreadsheets. Ensures data integrity by verifying input and calculations. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time. Maintains organized computer and/or hard copy files for easy identification and retrieval. Participate in specific activities (Intermittent, on an occasional basis, ETC.) Provide administrative support as needed for processing purchase orders, managing payment with vendors, managing schedules and special projects as assigned by the Manager. Prepare agendas, coordinate and manage operation mechanisms such as department specific meetings and presentations, attend meetings and subsequently follow-up on significant and timely matters. Arrange travel arrangements as needed and prepare/process expense reports accordingly. Work with C-Level Managers and Sr. Assistants. Foster an environment of appreciation and recognition within the team and complete special projects that positively drive employee engagement. Reception Support: Perform Receptionist duties for breaks, lunch and absences and/or as needs arise. Answer telephone; screen and direct calls. Greet and direct all visitors (including vendor deliveries), ensure all visitors are properly entered into the building visitor log. Troubleshoot and direct inquiries from the public and customers to appropriate departments. Monitor visitor access and maintain security awareness. Prepare correspondence and documents when needed Receive, sort and deliver mail on a daily basis. Organize conference and meeting room bookings. Coordinate meetings and organize catering. Monitor and maintain office equipment. Control inventory relevant to reception, copy and kitchen areas. Maintain the reception, kitchens and general office areas. Maintain and replenish inventory of office supplies. Manage a postage meter machine. Receive corporate PO in Coupa for materials and services, along with coding the corporate invoices before routing for payment. Reconcile vendor statements, research and correct discrepancies. Correspond with vendors and account payable specialists regarding invoices, and purchases. Research and resolve outstanding balances on accounts, via telephone. Email and or phone communications with vendors. Coordinate with the Shared Service Center to ensure prompt payment of invoices. Develops and maintains relationships with field operations and Veolia suppliers Qualifications Education/Experience/Background: High School Diploma or General Education Degree, Advanced Degree is a plus. Minimum three years prior administrative experience. Certification: NA Job Specific Knowledge/Skills/Abilities: Familiarity and ability to maneuver in the Google platform. Able to work independently and handle a wide variety of situations, including conflict resolution and troubleshooting issues. Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail required. Must have strong initiative, self-motivation, very high standards and outstanding attention to detail. Demonstrate a professional, positive, and approachable demeanor in working and effectively communicating with a diverse group of people; always demonstrating high emotional intelligence. Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information. Proactive approach to each task to anticipate needs, establish contingency plans and minimize risks to ensure optimal outcomes. About Veolia: Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
09/22/2021
Full time
Location: Boston, MA 02109 Introduction: Veolia is the world's leading environmental services company with ~179,000 employees globally and a 160-year history. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for cities, governments, campuses, businesses, and industries. Position Purpose: Reports to Executive Assistant to the President and CEO of Veolia North America General office support and Receptionist duties on a daily basis. Office Support: Performs clerical and administrative duties including typing documents, correspondence and reports for their various departments. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree. Enters data from various sources to maintain and update various databases (CIMS) and spreadsheets. Ensures data integrity by verifying input and calculations. Works with an assigned team to develop and maintain standard templates, descriptions and sections of presentations to maximize efficiency and reduce turnaround time. Maintains organized computer and/or hard copy files for easy identification and retrieval. Participate in specific activities (Intermittent, on an occasional basis, ETC.) Provide administrative support as needed for processing purchase orders, managing payment with vendors, managing schedules and special projects as assigned by the Manager. Prepare agendas, coordinate and manage operation mechanisms such as department specific meetings and presentations, attend meetings and subsequently follow-up on significant and timely matters. Arrange travel arrangements as needed and prepare/process expense reports accordingly. Work with C-Level Managers and Sr. Assistants. Foster an environment of appreciation and recognition within the team and complete special projects that positively drive employee engagement. Reception Support: Perform Receptionist duties for breaks, lunch and absences and/or as needs arise. Answer telephone; screen and direct calls. Greet and direct all visitors (including vendor deliveries), ensure all visitors are properly entered into the building visitor log. Troubleshoot and direct inquiries from the public and customers to appropriate departments. Monitor visitor access and maintain security awareness. Prepare correspondence and documents when needed Receive, sort and deliver mail on a daily basis. Organize conference and meeting room bookings. Coordinate meetings and organize catering. Monitor and maintain office equipment. Control inventory relevant to reception, copy and kitchen areas. Maintain the reception, kitchens and general office areas. Maintain and replenish inventory of office supplies. Manage a postage meter machine. Receive corporate PO in Coupa for materials and services, along with coding the corporate invoices before routing for payment. Reconcile vendor statements, research and correct discrepancies. Correspond with vendors and account payable specialists regarding invoices, and purchases. Research and resolve outstanding balances on accounts, via telephone. Email and or phone communications with vendors. Coordinate with the Shared Service Center to ensure prompt payment of invoices. Develops and maintains relationships with field operations and Veolia suppliers Qualifications Education/Experience/Background: High School Diploma or General Education Degree, Advanced Degree is a plus. Minimum three years prior administrative experience. Certification: NA Job Specific Knowledge/Skills/Abilities: Familiarity and ability to maneuver in the Google platform. Able to work independently and handle a wide variety of situations, including conflict resolution and troubleshooting issues. Excellent verbal/written communication, organizational, prioritization, time-management skills and attention to detail required. Must have strong initiative, self-motivation, very high standards and outstanding attention to detail. Demonstrate a professional, positive, and approachable demeanor in working and effectively communicating with a diverse group of people; always demonstrating high emotional intelligence. Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential information. Proactive approach to each task to anticipate needs, establish contingency plans and minimize risks to ensure optimal outcomes. About Veolia: Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled. We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America. We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Volunteers of America Greater New York
New York, New York
About Us: Volunteers of America-Greater New York (VOA-GNY) is an anti-poverty organization that seeks to end homelessness in the New York metropolitan area by the year 2050. We focus our continuum of care to address the most prevalent causes of homelessness: (1) lack of affordable housing; (2) unmet health needs, including but not limited to mental health and substance use; and (3) lack of jobs that create wealth. In each of these areas we strive to incorporate strategies that address issues of racial equity. We know that our clients are confronting longstanding barriers to accessing quality housing, healthcare, and employment. Our programs are designed to ensure that our clients do not have to face these challenges alone. Now in our second century of serving those in need, VOA-GNY understands what it takes to heal families and individuals who are in crisis and have experienced trauma. We operate and provide services in emergency shelters, transitional housing, and permanent supportive housing for close to 11,000 men, women and children through 65 programs located in New York City, Northern New Jersey, and Westchester annually. We are one of the largest providers of services to families and individuals experiencing homelessness in the Greater New York area, serving survivors of domestic violence, people living with HIV/AIDS, veterans, and others who have behavioral health or substance use needs. Many of VOA-Greater New York's programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. FUNCTION The front desk monitor/receptionist answers telephone calls and takes messages for staff, receives and assists visitors, receives and routes deliveries, aids residents, and controls front door access. MINIMUM QUALIFICATIONS High school diploma or GED. Must possess a polite and pleasant manner, be efficient and firm, and have the ability to operate a busy front desk/security operation. Must be able to perform diverse tasks with ease and maintain confidentiality. PRINCIPAL RESPONSIBILITIES Greet all visitors and assist them with directions or announce their arrival to staff or residents.Ensure that all clients sign in and out as required.Route mail and deliveries as required.Handle or assist in crisis intervention.Follow assigned procedures in emergency situations.Perform other related duties as required. EFFECT ON END RESULTS Visitors are assisted promptly and courteously.Client locations can be tracked at all times.Mail and deliveries are routed to the appropriate people.Crises are handled according to agency policy.Emergency situations are responded to according to agency policy.Related duties are performed completely, accurately and on time. Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.
09/20/2021
Full time
About Us: Volunteers of America-Greater New York (VOA-GNY) is an anti-poverty organization that seeks to end homelessness in the New York metropolitan area by the year 2050. We focus our continuum of care to address the most prevalent causes of homelessness: (1) lack of affordable housing; (2) unmet health needs, including but not limited to mental health and substance use; and (3) lack of jobs that create wealth. In each of these areas we strive to incorporate strategies that address issues of racial equity. We know that our clients are confronting longstanding barriers to accessing quality housing, healthcare, and employment. Our programs are designed to ensure that our clients do not have to face these challenges alone. Now in our second century of serving those in need, VOA-GNY understands what it takes to heal families and individuals who are in crisis and have experienced trauma. We operate and provide services in emergency shelters, transitional housing, and permanent supportive housing for close to 11,000 men, women and children through 65 programs located in New York City, Northern New Jersey, and Westchester annually. We are one of the largest providers of services to families and individuals experiencing homelessness in the Greater New York area, serving survivors of domestic violence, people living with HIV/AIDS, veterans, and others who have behavioral health or substance use needs. Many of VOA-Greater New York's programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. FUNCTION The front desk monitor/receptionist answers telephone calls and takes messages for staff, receives and assists visitors, receives and routes deliveries, aids residents, and controls front door access. MINIMUM QUALIFICATIONS High school diploma or GED. Must possess a polite and pleasant manner, be efficient and firm, and have the ability to operate a busy front desk/security operation. Must be able to perform diverse tasks with ease and maintain confidentiality. PRINCIPAL RESPONSIBILITIES Greet all visitors and assist them with directions or announce their arrival to staff or residents.Ensure that all clients sign in and out as required.Route mail and deliveries as required.Handle or assist in crisis intervention.Follow assigned procedures in emergency situations.Perform other related duties as required. EFFECT ON END RESULTS Visitors are assisted promptly and courteously.Client locations can be tracked at all times.Mail and deliveries are routed to the appropriate people.Crises are handled according to agency policy.Emergency situations are responded to according to agency policy.Related duties are performed completely, accurately and on time. Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.
Kforce Finance and Accounting
Pasadena, California
RESPONSIBILITIES: Kforce has a client in Pasadena, CA that is seeking a Temporary Receptionist. This position will be onsite at their Corporate Office in Pasadena, CA. Job Duties: Receptionist will answer phone calls Greet visitors and monitor badge access As Receptionist, you will use equipment monitors and security features Coordinate with other departments for any clerical support Job Requirements: REQUIREMENTS: 2+ years of receptionist experience Professional communication skills both written and verbal Proficiency with answering phones Experience with Microsoft Office suite Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
09/20/2021
Full time
RESPONSIBILITIES: Kforce has a client in Pasadena, CA that is seeking a Temporary Receptionist. This position will be onsite at their Corporate Office in Pasadena, CA. Job Duties: Receptionist will answer phone calls Greet visitors and monitor badge access As Receptionist, you will use equipment monitors and security features Coordinate with other departments for any clerical support Job Requirements: REQUIREMENTS: 2+ years of receptionist experience Professional communication skills both written and verbal Proficiency with answering phones Experience with Microsoft Office suite Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
EAG Laboratories, part of the Eurofins group, is a leader in advanced microscopy, surface analysis and semiconductor testing services of various types of materials from synthetic biomaterials to nanotechnology, deliver new "super materials" with the potential to transform our world. Our laboratories are at the forefront of this revolution, providing the scientific expertise and analytical techniques to support companies at every phase of the product lifecycle, from R&D to manufacturing. Our clients include leading edge tech companies in a diverse range of industries and business sectors who design, manufacture or incorporate products for tomorrow's technology driven world. Our scientists and engineers engage in peer-to-peer interaction to discuss and comprehensively understand client issues, challenges, goals and urgency, to define the technical problems, develop and execute analyses, and report back results. We have a growth mindset culture where individuals are encouraged to drive their own success and make their own decisions while fulfilling client needs. Job Description We are looking for a receptionist who will be responsible for greeting visitors, answering incoming calls and providing support for all internal and external customers by using excellent, overall knowledge of our services and staff, as well as communicating effectively with other members of the customer service and operations teams. It is essential that the person in the position has a positive attitude towards all customers and thrives in a team environment. Performs a wide variety of administrative duties to include answering and fielding incoming calls, handling incoming and outgoing couriers, and help to maintain the cleanliness of the front office. In addition, processing sample receipt, proper identification of material, testing and job traveler creation. Processes return samples to customers in a timely manner. Note this is a contract to hire position. Qualifications 2+ years in fast paced environment Demonstrated ability to show attention to detail, organizational skills, and meet deadlines SAP or other ERP or database experience a plus Must know Microsoft Office, especially Excel Some college preferred Excellent verbal and written communication Physical requirements of the job include sitting, standing, and lifting up to 10lbs. Additional Information All your information will be kept confidential according to EEO guidelines. Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.
09/19/2021
Full time
EAG Laboratories, part of the Eurofins group, is a leader in advanced microscopy, surface analysis and semiconductor testing services of various types of materials from synthetic biomaterials to nanotechnology, deliver new "super materials" with the potential to transform our world. Our laboratories are at the forefront of this revolution, providing the scientific expertise and analytical techniques to support companies at every phase of the product lifecycle, from R&D to manufacturing. Our clients include leading edge tech companies in a diverse range of industries and business sectors who design, manufacture or incorporate products for tomorrow's technology driven world. Our scientists and engineers engage in peer-to-peer interaction to discuss and comprehensively understand client issues, challenges, goals and urgency, to define the technical problems, develop and execute analyses, and report back results. We have a growth mindset culture where individuals are encouraged to drive their own success and make their own decisions while fulfilling client needs. Job Description We are looking for a receptionist who will be responsible for greeting visitors, answering incoming calls and providing support for all internal and external customers by using excellent, overall knowledge of our services and staff, as well as communicating effectively with other members of the customer service and operations teams. It is essential that the person in the position has a positive attitude towards all customers and thrives in a team environment. Performs a wide variety of administrative duties to include answering and fielding incoming calls, handling incoming and outgoing couriers, and help to maintain the cleanliness of the front office. In addition, processing sample receipt, proper identification of material, testing and job traveler creation. Processes return samples to customers in a timely manner. Note this is a contract to hire position. Qualifications 2+ years in fast paced environment Demonstrated ability to show attention to detail, organizational skills, and meet deadlines SAP or other ERP or database experience a plus Must know Microsoft Office, especially Excel Some college preferred Excellent verbal and written communication Physical requirements of the job include sitting, standing, and lifting up to 10lbs. Additional Information All your information will be kept confidential according to EEO guidelines. Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.
Family Health Centers of Southwest Florida
Bonita Springs, Florida
Description: Excellent opportunity to join a stable company providing customer service for our patients. We are looking for a dependable, dedicated, and respectful person to join our team. Outstanding compensation including generous paid time off, 9 paid holidays, excellent health benefits, a company paid pension, multiple bonuses, and more! POSITION DESCRIPTION: Receives visitors or patients, ascertains their needs and directs them accordingly. Answers telephones, makes appointments and performs other related reception area duties. Adheres to Corporate Compliance program, by reporting improper or unethical conduct, violation of applicable laws, regulations or program requirements. DETAILED DUTIES AND RESPONSIBILITIES: Greets visitors and patients, determines their needs, checks appointments and directs the person accordingly. Answers questions and provides information directly to person or on telephone, based on knowledge of Center, department, policies, procedures and regulations. Secures all necessary information and documents including sign-in sheets, obtaining medical chart, encounter form, etc. Answers telephone calls using proper protocol. Reschedules patients' appointments, notifies patients of any changes in appointments. Properly records "No Shows" and updates scheduler system information. Immediately refers any "Walk-In" patients to medical triage, if they present with severe or unusual symptoms or complaints. Assures all communications and transactions with patients and visitors are conducted in a mature, calm, sensitive and respectful manner. Performs additional duties, such as translation, as may be required. Proficient in Medical Manager, including patient registration, updating insurance and procedure entry. May be asked to function in this capacity as staffing needs dictate. Verification of and authorization by insurance. Utilizes electronic health record system to enter, retrieve and document patient information, clinical tasks, communications, and physician orders accurately and efficiently. Other duties as required. .Requirements: TRAINING AND EXPERIENCE: High School Diploma, GED or equivalent training and experience Prior medical receptionist experience preferred Ability to perform multiple tasks. Basic math and computer skills SPECIAL REQUIREMENTS: Bilingual English/Spanish preferred Pleasant phone manners and professional appearance Excellent customer service skills KNOWLEDGE, SKILLS AND ABILITIES: Good organizational skills Ability to manage multiple tasks simultaneously Interpersonal skills and ability to work cooperatively with multi-disciplinary and multi-cultural staff Computer literate, with good typing skills, 35 WPM Working knowledge of medical records and electronic health record system PI
09/18/2021
Full time
Description: Excellent opportunity to join a stable company providing customer service for our patients. We are looking for a dependable, dedicated, and respectful person to join our team. Outstanding compensation including generous paid time off, 9 paid holidays, excellent health benefits, a company paid pension, multiple bonuses, and more! POSITION DESCRIPTION: Receives visitors or patients, ascertains their needs and directs them accordingly. Answers telephones, makes appointments and performs other related reception area duties. Adheres to Corporate Compliance program, by reporting improper or unethical conduct, violation of applicable laws, regulations or program requirements. DETAILED DUTIES AND RESPONSIBILITIES: Greets visitors and patients, determines their needs, checks appointments and directs the person accordingly. Answers questions and provides information directly to person or on telephone, based on knowledge of Center, department, policies, procedures and regulations. Secures all necessary information and documents including sign-in sheets, obtaining medical chart, encounter form, etc. Answers telephone calls using proper protocol. Reschedules patients' appointments, notifies patients of any changes in appointments. Properly records "No Shows" and updates scheduler system information. Immediately refers any "Walk-In" patients to medical triage, if they present with severe or unusual symptoms or complaints. Assures all communications and transactions with patients and visitors are conducted in a mature, calm, sensitive and respectful manner. Performs additional duties, such as translation, as may be required. Proficient in Medical Manager, including patient registration, updating insurance and procedure entry. May be asked to function in this capacity as staffing needs dictate. Verification of and authorization by insurance. Utilizes electronic health record system to enter, retrieve and document patient information, clinical tasks, communications, and physician orders accurately and efficiently. Other duties as required. .Requirements: TRAINING AND EXPERIENCE: High School Diploma, GED or equivalent training and experience Prior medical receptionist experience preferred Ability to perform multiple tasks. Basic math and computer skills SPECIAL REQUIREMENTS: Bilingual English/Spanish preferred Pleasant phone manners and professional appearance Excellent customer service skills KNOWLEDGE, SKILLS AND ABILITIES: Good organizational skills Ability to manage multiple tasks simultaneously Interpersonal skills and ability to work cooperatively with multi-disciplinary and multi-cultural staff Computer literate, with good typing skills, 35 WPM Working knowledge of medical records and electronic health record system PI
GEO Corrections & Detentions (A GEO Company)
Milton, Florida
Facility: Blackwater River Correctional and Rehabilitation Facility Compensation Base: $9.81/hr Compensation Bonus (if applicable): Equal Opportunity Employer. Summary Under direct supervision, operates corporate office switchboard to route incoming calls. Greets and directs vendors, customers, job applicants, and other visitors to appropriate areas. Arranges for transportation services and provides clerical assistance as needed. Primary Duties and Responsibilities Routes calls to the appropriate individual(s); records messages; parks calls and pages staff; and provide general information to callers. Greets, screens, and logs incoming visitors including assignment and tracking of visitor badge(s). Assigns temporary badge(s) to GEO employees as needed. Sends E-Mail notifications to staff. Performs other duties for the corporate office as assigned. Job Requirements: Minimum Requirements High school diploma or equivalent certification. One (1) year of experience in either a receptionist and/or customer service capacity. Pleasant demeanor, ability to multi-task and provide superior customer service. Experience in office procedures and related clerical duties preferred. Minimum of one (1) year experience using computers with knowledge of Microsoft Windows programs preferred.
09/11/2021
Full time
Facility: Blackwater River Correctional and Rehabilitation Facility Compensation Base: $9.81/hr Compensation Bonus (if applicable): Equal Opportunity Employer. Summary Under direct supervision, operates corporate office switchboard to route incoming calls. Greets and directs vendors, customers, job applicants, and other visitors to appropriate areas. Arranges for transportation services and provides clerical assistance as needed. Primary Duties and Responsibilities Routes calls to the appropriate individual(s); records messages; parks calls and pages staff; and provide general information to callers. Greets, screens, and logs incoming visitors including assignment and tracking of visitor badge(s). Assigns temporary badge(s) to GEO employees as needed. Sends E-Mail notifications to staff. Performs other duties for the corporate office as assigned. Job Requirements: Minimum Requirements High school diploma or equivalent certification. One (1) year of experience in either a receptionist and/or customer service capacity. Pleasant demeanor, ability to multi-task and provide superior customer service. Experience in office procedures and related clerical duties preferred. Minimum of one (1) year experience using computers with knowledge of Microsoft Windows programs preferred.
About Interfirst Mortgage Company Interfirst Mortgage Company is a private equity-backed mortgage originator that is improving the way consumers obtain residential mortgages across the U.S., originating more than $35B of residential mortgages. Our leadership team has more than 100 years of mortgage, sales/marketing, and consumer-related experience, committed to delivering a best-in-class experience for every borrower. Charlotte and Chicago-area candidates have the option of working at one of our modern offices located near major transportation hubs, entertainment, and dining options and including the latest tech and amenities. The Executive Assistant makes a significant impact in supporting our Executive Management team on the administrative execution on strategic initiatives. Reporting to the Chief Operating Officer this role is primarily responsible for the administrative support of executive leaders, board meeting planning and coordination, and strategic projects. This individual supervises and directs the work of a small office administration team including two receptionists at different locations. This role will interact with all members of the Executive Management team, mid to senior level managers, all departments and external partners. Essential Duties & Responsibilities Provide proactive and complete administrative support for the Executive Management Team. Serve as executive team liaison by managing calendars, meetings, travel arrangements; respond on behalf of management internally and externally as needed; confidentially handle sensitive information. Assess information and requests and elevate to the appropriate party; prioritize strategic requests over non-essential needs. Partake and coordinate critical meetings for internal and external stakeholders; take and provide meeting minutes as needed. Prepare and execute the coordination of quarterly board meetings; gather relevant materials from all parties and prepare board reports. Distribute materials in a timely fashion; prepare ad hoc reports and meeting planning as needed. Prepare electronic and manual presentation materials as needed (PowerPoint, boardbooks, etc.) Partner closely with the CEO and COO for strategic initiatives and special projects by communicating with employees, stakeholders, and board members. Work closely with cross-functional project teams and committees to deliver on strategic initiatives and meet company objectives. Create and maintain regular weekly and monthly reports; receive and review completed documentation and signatures; draft internal and external correspondence; and manage documentation and paperwork. Plan and manage corporate and special events. Perform other duties as assigned. Supervisory Responsibilities The Executive Assistant has direct supervisory responsibilities and carries out the responsibilities in accordance with the company's policies and applicable laws. Responsibilities include planning, assigning and directing employee's work; evaluating performance; rewarding and disciplining employees; addressing complaints, performance coaching, and resolving problems; interviewing, hiring and training. Minimum Required Education & Experience Bachelor's degree in a related field and five or more years of administrative experience supporting C-Suite Executives in a fast-paced, rapidly changing environment; or equivalent combination of education and experience. Knowledge, Skills & Abilities Flexible, pivots quickly to changing priorities; proven multi-tasking, organization and prioritization skills. Manage multiple projects, problem solve and meet deadlines in an ever changing, fast-paced environment. High level of discretion, integrity, confidentiality and decorum. Works with highly sensitive data confidentially and shares only relevant information to approved parties. Self-starter and self-directed; works well independently and as a part of a team. Equally capable of leading or following others as appropriate. Superior written and verbal communication skills. Delivery of accurate, thorough, high-quality and timely work output. Deep interpersonal skills and emotional intelligence. Communication delivery tailored to specific audience. Relationship-building across all layers of organization, external parties and Board Members. Deep project planning and execution skills. Effective stress management, works well under pressure in a highly changing rapidly evolving environment. Overcomes adversity and obstacles to keep projects moving forward. Intermediate to Advanced skills utilizing GSuite (Sheets, GMail, Slides and Docs) & MSOffice and custom applications. Excellent at creating and maintaining spreadsheets including formulas, pivot tables and V-Look-Ups. Preferred, But Not Required Prior Mortgage Industry and/or FinTech experience. Prior experience in a start-up environment. Other Regular responsibilities of this role require that the incumbent reports work at the IMC onsite office location in Rosemont daily. Benefits We offer a great compensation package and benefits package to support you inside and outside of work when joining our team. Some of these benefits include a paid vacation policy, 401K, medical plans, dental, vision, company paid Life/AD&D, short term disability, and long term disability, free covered parking, casual dress policy and an onsite kitchen. Interfirst is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, sex, ethnicity, national origin, age, sexual orientation, ancestry, marital or parental status, disabled, military or veteran status, or any other basis or reason prohibited by any applicable law. We are committed to creating and maintaining a workforce environment that is free from any form of discriminations or harassment.
09/11/2021
Full time
About Interfirst Mortgage Company Interfirst Mortgage Company is a private equity-backed mortgage originator that is improving the way consumers obtain residential mortgages across the U.S., originating more than $35B of residential mortgages. Our leadership team has more than 100 years of mortgage, sales/marketing, and consumer-related experience, committed to delivering a best-in-class experience for every borrower. Charlotte and Chicago-area candidates have the option of working at one of our modern offices located near major transportation hubs, entertainment, and dining options and including the latest tech and amenities. The Executive Assistant makes a significant impact in supporting our Executive Management team on the administrative execution on strategic initiatives. Reporting to the Chief Operating Officer this role is primarily responsible for the administrative support of executive leaders, board meeting planning and coordination, and strategic projects. This individual supervises and directs the work of a small office administration team including two receptionists at different locations. This role will interact with all members of the Executive Management team, mid to senior level managers, all departments and external partners. Essential Duties & Responsibilities Provide proactive and complete administrative support for the Executive Management Team. Serve as executive team liaison by managing calendars, meetings, travel arrangements; respond on behalf of management internally and externally as needed; confidentially handle sensitive information. Assess information and requests and elevate to the appropriate party; prioritize strategic requests over non-essential needs. Partake and coordinate critical meetings for internal and external stakeholders; take and provide meeting minutes as needed. Prepare and execute the coordination of quarterly board meetings; gather relevant materials from all parties and prepare board reports. Distribute materials in a timely fashion; prepare ad hoc reports and meeting planning as needed. Prepare electronic and manual presentation materials as needed (PowerPoint, boardbooks, etc.) Partner closely with the CEO and COO for strategic initiatives and special projects by communicating with employees, stakeholders, and board members. Work closely with cross-functional project teams and committees to deliver on strategic initiatives and meet company objectives. Create and maintain regular weekly and monthly reports; receive and review completed documentation and signatures; draft internal and external correspondence; and manage documentation and paperwork. Plan and manage corporate and special events. Perform other duties as assigned. Supervisory Responsibilities The Executive Assistant has direct supervisory responsibilities and carries out the responsibilities in accordance with the company's policies and applicable laws. Responsibilities include planning, assigning and directing employee's work; evaluating performance; rewarding and disciplining employees; addressing complaints, performance coaching, and resolving problems; interviewing, hiring and training. Minimum Required Education & Experience Bachelor's degree in a related field and five or more years of administrative experience supporting C-Suite Executives in a fast-paced, rapidly changing environment; or equivalent combination of education and experience. Knowledge, Skills & Abilities Flexible, pivots quickly to changing priorities; proven multi-tasking, organization and prioritization skills. Manage multiple projects, problem solve and meet deadlines in an ever changing, fast-paced environment. High level of discretion, integrity, confidentiality and decorum. Works with highly sensitive data confidentially and shares only relevant information to approved parties. Self-starter and self-directed; works well independently and as a part of a team. Equally capable of leading or following others as appropriate. Superior written and verbal communication skills. Delivery of accurate, thorough, high-quality and timely work output. Deep interpersonal skills and emotional intelligence. Communication delivery tailored to specific audience. Relationship-building across all layers of organization, external parties and Board Members. Deep project planning and execution skills. Effective stress management, works well under pressure in a highly changing rapidly evolving environment. Overcomes adversity and obstacles to keep projects moving forward. Intermediate to Advanced skills utilizing GSuite (Sheets, GMail, Slides and Docs) & MSOffice and custom applications. Excellent at creating and maintaining spreadsheets including formulas, pivot tables and V-Look-Ups. Preferred, But Not Required Prior Mortgage Industry and/or FinTech experience. Prior experience in a start-up environment. Other Regular responsibilities of this role require that the incumbent reports work at the IMC onsite office location in Rosemont daily. Benefits We offer a great compensation package and benefits package to support you inside and outside of work when joining our team. Some of these benefits include a paid vacation policy, 401K, medical plans, dental, vision, company paid Life/AD&D, short term disability, and long term disability, free covered parking, casual dress policy and an onsite kitchen. Interfirst is proud to be an Equal Opportunity Employer. You will be considered for this position based upon your experience and education, without regard to race, color, religion, sex, ethnicity, national origin, age, sexual orientation, ancestry, marital or parental status, disabled, military or veteran status, or any other basis or reason prohibited by any applicable law. We are committed to creating and maintaining a workforce environment that is free from any form of discriminations or harassment.
Our client, a leading financial services firm, is seeking a Long Term Temporary Receptionist to work out of their Connecticut offices. This is a great opportunity for someone looking to be a part of a dynamic organization! Responsibilities Include: Greeting and acting as an information resource to clients Managing incoming calls and correspondence Setting up for meetings, managing conference room calendars Maintaining a neat and stocked office space Assisting with special projects as needed Scheduling meetings in Outlook Candidates must have: A flexible, happy-to-help attitude and proficiency in MS Office Suite with at least 2 years of corporate office experience. Please submit your resume in a Word Document to be considered. You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
09/11/2021
Full time
Our client, a leading financial services firm, is seeking a Long Term Temporary Receptionist to work out of their Connecticut offices. This is a great opportunity for someone looking to be a part of a dynamic organization! Responsibilities Include: Greeting and acting as an information resource to clients Managing incoming calls and correspondence Setting up for meetings, managing conference room calendars Maintaining a neat and stocked office space Assisting with special projects as needed Scheduling meetings in Outlook Candidates must have: A flexible, happy-to-help attitude and proficiency in MS Office Suite with at least 2 years of corporate office experience. Please submit your resume in a Word Document to be considered. You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
GardaWorld Security Services U.S.
Brentwood, New York
Job Description JOB SNAPSHOT Job Title: Security Guard - All Shifts Location: Brentwood, NY Environment: Corporate Building Pay Rate: $15.20 / hr Shift & Hours Available: Full time and Part Time Hours Available, Shifts run 8am-4pm, 4pm-12am, 12am-8am General Job Functions: Desk post computer literacy skills, hourly rounds, CCTV monitoring, access control, phone skills, receptionist, ability to cross train, Unarmed - Hiring Immediately! Full Time Benefits Include: 401K, Medical, Dental, Vision, 56hrs PTO, Employee Discounts and Reward Programs - Officers are paid Weekly - Access to schedules and pay check via mobile app. - Permanent as well as FlexibleSchedules Who is GardaWorld? GardaWorld is the world's largest privately-owned security services company. We protect our clients' staff and assets, wherever they are in the world. We offer different schedules, diverse work assignments spanning multiple industries and career advancement opportunities. We encourage diversity and are proud to be an equal opportunity employer. GardaWorld Security Services is looking for Security Officers to fulfill different assignments for our clients. JOB DESCRIPTION General Security responsibilities include, but are not limited to: Provide excellent customer service to our clients Observe, survey, and report activities at the assigned site Respond quickly to critical situations Ability to read and write detailed reports Enforce client procedures, regulations, and standards QUALIFICATIONS At least 18 years of age or older as required by applicable law or contractual requirements At least 21 years of age or older to operate a company vehicle Possess at least a high school education or equivalent (GED) Pass an extensive screening process NYS Security License Related Fields: Landscaping, Laborer, Hospitality, Restaurant, Customer Service, Warehouse, Service Industry, Server, Food Service, Administrative Assistant, Entertainment, Healthcare, Home Healthcare, Nursing, Dietary, Technician, Cyber Security, Police, Law Enforcement NY# Qualifications Education
09/04/2021
Full time
Job Description JOB SNAPSHOT Job Title: Security Guard - All Shifts Location: Brentwood, NY Environment: Corporate Building Pay Rate: $15.20 / hr Shift & Hours Available: Full time and Part Time Hours Available, Shifts run 8am-4pm, 4pm-12am, 12am-8am General Job Functions: Desk post computer literacy skills, hourly rounds, CCTV monitoring, access control, phone skills, receptionist, ability to cross train, Unarmed - Hiring Immediately! Full Time Benefits Include: 401K, Medical, Dental, Vision, 56hrs PTO, Employee Discounts and Reward Programs - Officers are paid Weekly - Access to schedules and pay check via mobile app. - Permanent as well as FlexibleSchedules Who is GardaWorld? GardaWorld is the world's largest privately-owned security services company. We protect our clients' staff and assets, wherever they are in the world. We offer different schedules, diverse work assignments spanning multiple industries and career advancement opportunities. We encourage diversity and are proud to be an equal opportunity employer. GardaWorld Security Services is looking for Security Officers to fulfill different assignments for our clients. JOB DESCRIPTION General Security responsibilities include, but are not limited to: Provide excellent customer service to our clients Observe, survey, and report activities at the assigned site Respond quickly to critical situations Ability to read and write detailed reports Enforce client procedures, regulations, and standards QUALIFICATIONS At least 18 years of age or older as required by applicable law or contractual requirements At least 21 years of age or older to operate a company vehicle Possess at least a high school education or equivalent (GED) Pass an extensive screening process NYS Security License Related Fields: Landscaping, Laborer, Hospitality, Restaurant, Customer Service, Warehouse, Service Industry, Server, Food Service, Administrative Assistant, Entertainment, Healthcare, Home Healthcare, Nursing, Dietary, Technician, Cyber Security, Police, Law Enforcement NY# Qualifications Education