Bilingual Office Manager
About the Company
- Seeking a bilingual (Spanish/English) Office Manager to join a quickly growing & stable family-owned company
- This company has not skipped a beat despite the pandemic- They work with supply chain processes related to petroleum products
- This is a team is a group of professionals who respect one another, value teamwork, and support the growth of the organization
- Great company culture and benefits
Responsibilities of Bilingual Office Manager
- Support VP of company and all C level executives
- Maintain VP's Outlook calendar and contacts. Schedule and provide support for off-site meetings that include lunches/dinners. Coordinate annual corporate sales meeting, executive and quarterly review meetings.
- Compile data (from five facilities and different departments - including production, accounting, sales, safety, HR, etc.) to prepare various reports in excel (daily, weekly, monthly, quarterly).
- Occasional dictation of notes.
- Responsible for corporate calendar filings for such things as annual reports, taxes, and estimated taxes; organize payments and certified mailings.
- Keep master list of registrations, equipment lists, certificates of insurance, contracts, leases, financial statements.
- Order office supplies and forms from printer (business cards, envelopes - for all corps.)
- Performs business errands as required
- Performs other duties as assigned
Qualifications of Bilingual Office Manager
- Comfort with MS Office - Word, Outlook, Excel
- General administrative skills
- Good communications skills in both Spanish & English
- Prior experience supporting an Owner/ Vice President