I. JOB OVERVIEW Job Description Summary: The George Washington University Enrollment and Student Success is seeking a Financial Aid Analyst within the Office of Student Financial Assistance. The Office of Student Financial Assistance administers financial aid to both GW's undergraduate (primary) and graduate students (secondary). The position must maintain an in-depth knowledge of all financial aid systems. Position duties include monitoring routine system operations, new functionality testing, preparation of ad hoc reports, development of process documentation, and financial aid batch processing duties as assigned. Additionally, this individual as the point person for the implementation, management, and maintenance of the University's instance of Blackbaud Award Management and, through that, donor-funded scholarship funds. Responsibilities: Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Serve as the primary administrator of the Blackbaud Award Management software known at GW as GWay, advising on implementation, management, and maintenance (including documentation and training) of the software while also ensuring that all donor-funded scholarship and fellowship funds are awarded through the software in a timely manner. Oversee the timeline for donor-funded scholarship administration in collaboration with Development & Alumni Relations' Office of Donor Relations to hit specific timelines by establishing an organized structure to notify campus partners of new scholarship funds. Oversee the development, management, and maintenance of donor-funded scholarship disbursement procedures and operations and act as a point person for colleagues on all matters related to donor-funded scholarship administration Ensure scholarships and fellowships are available and disbursed in accordance with donors' intent. Work in collaboration with the Office of Donor Relations to monitor and prepare scholarship projections and accurate expenditure reports of all funds awarded to students Ensure and lead broad promotion of the scholarship application period throughout the campus community Proactively build and maintain excellent working relationships across the University to make improvements to the software and program Assist in the maintenance of the Banner financial aid modules and all third party interfaces. Assist with system enhancement requests including information gathering and implementation of technical solutions. Monitor defects and solutions postings on the Ellucian website. Work with Information Technology and Banner action lines to resolve problems. Recommend, develop, and monitor reports to ensure internal control and maintain system integrity. Troubleshoot operational issues to assist with the appropriate plan for resolution. Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Extract, analyze, and report data from the university's student information system (Banner), and other university or external data sources in response to recurring and ad hoc requests. Develop and maintain simple to complex queries for data extraction and analysis Facilitate the flow of information and data to and from graduate school financial aid staff and the Office of Graduate Student Assistantships and Fellowships members in the administration of donor-funded graduate scholarships. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Additional responsibilities to consider: Develop training materials for new and existing users, as well as the creation of documented processes and procedures for the use of the GWay system Provides systems support and first-line technical training and user support for BlackBaud Award and Stewardship Management modules Provide DAR with scholarship-specific information to support reports and collateral produced for donors, alumni, and other constituents. Work to ensure that business processes and procedures are in place to effectively track award processing Adopt a data-driven approach Compile regular metrics for fund auditing Conduct regular training with schools and colleges on scholarship compliance Assist in creating guidelines for best practices in scholarship administration Review existing scholarship policies and procedures and make recommendations for implementation strategies Provides administrative and technical support Maintains information regarding institutional, state, federal, and outside scholarship to disseminate and publicize in various formats The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Two or more years of work experience in a Higher Education Financial Aid Office and/or with financial aid systems Experience using Ellucian Banner and/or another ERP system for financial aid processing Previous experience with scholarship management, financial aid, and higher education Analytics and system management experience Working knowledge of the Blackbaud Award Management System and/or other scholarship management software Excellent project management skills Organized, entrepreneurial, and creative with strong problem-solving skills Strong attention to detail and the ability to self-prioritize and execute multiple projects under tight deadlines Able to produce clear and concise reports with accurate data and financial information and enter large amounts of data with high accuracy Ability to maintain a high degree of confidentiality and responsibility regarding information related to donors and the university Excellent verbal and written communication skills with strong customer service skills and experience working with a range of different stakeholders Strong interpersonal communication and user support skills and the desire to provide coworkers with assistance Able to work independently but also thrive in a team environment, collaborating across the University Strong computer skills, including database management, spreadsheets, reporting, and word processing Programming and data integration experience are highly desired Skills: Experience with Ellucian's Banner systems Experience with SQL Developer or SQL Navigator Understanding of data, data definitions, data classifications, and sensitivity of data Strong communication skills verbal and written Ability to work independently as well as being part of a team to support the mission Experience providing administrative or programmatic support Knowledge of account creation, data entry, and utilization of data processing and software systems Ability to coordinate the logical flow of software applications with business processes and a working knowledge of data management and reporting tools Experience with prioritizing, planning, organizing, and leading work teams Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Ashburn, Virginia College/School/Department: Enrollment Management Family Enrollment Services Sub-Family Financial Aid Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:00am to 5:00pm Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012838 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation . click apply for full job details
03/28/2024
Full time
I. JOB OVERVIEW Job Description Summary: The George Washington University Enrollment and Student Success is seeking a Financial Aid Analyst within the Office of Student Financial Assistance. The Office of Student Financial Assistance administers financial aid to both GW's undergraduate (primary) and graduate students (secondary). The position must maintain an in-depth knowledge of all financial aid systems. Position duties include monitoring routine system operations, new functionality testing, preparation of ad hoc reports, development of process documentation, and financial aid batch processing duties as assigned. Additionally, this individual as the point person for the implementation, management, and maintenance of the University's instance of Blackbaud Award Management and, through that, donor-funded scholarship funds. Responsibilities: Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Serve as the primary administrator of the Blackbaud Award Management software known at GW as GWay, advising on implementation, management, and maintenance (including documentation and training) of the software while also ensuring that all donor-funded scholarship and fellowship funds are awarded through the software in a timely manner. Oversee the timeline for donor-funded scholarship administration in collaboration with Development & Alumni Relations' Office of Donor Relations to hit specific timelines by establishing an organized structure to notify campus partners of new scholarship funds. Oversee the development, management, and maintenance of donor-funded scholarship disbursement procedures and operations and act as a point person for colleagues on all matters related to donor-funded scholarship administration Ensure scholarships and fellowships are available and disbursed in accordance with donors' intent. Work in collaboration with the Office of Donor Relations to monitor and prepare scholarship projections and accurate expenditure reports of all funds awarded to students Ensure and lead broad promotion of the scholarship application period throughout the campus community Proactively build and maintain excellent working relationships across the University to make improvements to the software and program Assist in the maintenance of the Banner financial aid modules and all third party interfaces. Assist with system enhancement requests including information gathering and implementation of technical solutions. Monitor defects and solutions postings on the Ellucian website. Work with Information Technology and Banner action lines to resolve problems. Recommend, develop, and monitor reports to ensure internal control and maintain system integrity. Troubleshoot operational issues to assist with the appropriate plan for resolution. Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Extract, analyze, and report data from the university's student information system (Banner), and other university or external data sources in response to recurring and ad hoc requests. Develop and maintain simple to complex queries for data extraction and analysis Facilitate the flow of information and data to and from graduate school financial aid staff and the Office of Graduate Student Assistantships and Fellowships members in the administration of donor-funded graduate scholarships. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Additional responsibilities to consider: Develop training materials for new and existing users, as well as the creation of documented processes and procedures for the use of the GWay system Provides systems support and first-line technical training and user support for BlackBaud Award and Stewardship Management modules Provide DAR with scholarship-specific information to support reports and collateral produced for donors, alumni, and other constituents. Work to ensure that business processes and procedures are in place to effectively track award processing Adopt a data-driven approach Compile regular metrics for fund auditing Conduct regular training with schools and colleges on scholarship compliance Assist in creating guidelines for best practices in scholarship administration Review existing scholarship policies and procedures and make recommendations for implementation strategies Provides administrative and technical support Maintains information regarding institutional, state, federal, and outside scholarship to disseminate and publicize in various formats The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Two or more years of work experience in a Higher Education Financial Aid Office and/or with financial aid systems Experience using Ellucian Banner and/or another ERP system for financial aid processing Previous experience with scholarship management, financial aid, and higher education Analytics and system management experience Working knowledge of the Blackbaud Award Management System and/or other scholarship management software Excellent project management skills Organized, entrepreneurial, and creative with strong problem-solving skills Strong attention to detail and the ability to self-prioritize and execute multiple projects under tight deadlines Able to produce clear and concise reports with accurate data and financial information and enter large amounts of data with high accuracy Ability to maintain a high degree of confidentiality and responsibility regarding information related to donors and the university Excellent verbal and written communication skills with strong customer service skills and experience working with a range of different stakeholders Strong interpersonal communication and user support skills and the desire to provide coworkers with assistance Able to work independently but also thrive in a team environment, collaborating across the University Strong computer skills, including database management, spreadsheets, reporting, and word processing Programming and data integration experience are highly desired Skills: Experience with Ellucian's Banner systems Experience with SQL Developer or SQL Navigator Understanding of data, data definitions, data classifications, and sensitivity of data Strong communication skills verbal and written Ability to work independently as well as being part of a team to support the mission Experience providing administrative or programmatic support Knowledge of account creation, data entry, and utilization of data processing and software systems Ability to coordinate the logical flow of software applications with business processes and a working knowledge of data management and reporting tools Experience with prioritizing, planning, organizing, and leading work teams Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Ashburn, Virginia College/School/Department: Enrollment Management Family Enrollment Services Sub-Family Financial Aid Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:00am to 5:00pm Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012838 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation . click apply for full job details
George Washington University
Washington, Washington DC
I. JOB OVERVIEW Job Description Summary: It is the academic mission of The George Washington School of Business (GWSB) to be a preeminent business school designed to prepare our students to become ethical world business leaders. We strive to be recognized for scholarly research, teaching excellence, innovative curricula, and focused on the responsible management of organizations in the global environment. To support the George Washington School of Business's academic mission, we are seeking a Program Associate who will make key contributions through the effective operation of the Office of the Dean and its Centers and Institutes. Reporting directly to the Assistant Dean of Operations, this role involves engaging with GWSB faculty, staff, and various constituents to enhance strategic initiatives and ensure the smooth execution of academic programs. In addition to the primary responsibilities, the Program Associate will serve as a vital support system for the Executive Special Assistant to the GWSB Dean. This includes ensuring continuity in the Dean's office during absences or peak periods, handling sensitive communications, managing critical schedules, and contributing to high-priority projects. The Program Associate will have comprehensive knowledge of the Dean's office operations and priorities, ensuring a seamless transition when providing backup support. This capacity to adapt and maintain the executive support function is pivotal to sustaining the office's efficiency and the overall effectiveness of the GWSB's leadership team. The role also encompasses supervising and training temporary staff and student hires, further supporting the administrative and operational needs of the Dean's office and GWSB's Centers and Institutes. Responsibilities include: Efficiently manage and coordinate schedules, ensuring seamless organization of meetings, conferences, and appointments for program staff and administrative leadership, optimizing collaboration and program execution. Proactively gather and prepare comprehensive background materials for program and administrative meetings, initiatives, and strategic planning sessions, ensuring informed decision-making and program development. Collaborate with academic and administrative leaders to align program initiatives and activities with strategic objectives, ensuring they effectively support the needs and goals of students, faculty, and staff. Coordinate, allocate, and oversee maintenance and space utilization to enhance program delivery and administrative efficiency. Manage equipment, facilities, and system enhancements to support academic programs and administrative functions, ensuring minimal impact on educational and operational continuity. Manages and tracks spending of GWSB's Centers and Institutes funds to ensure compliance with university policies. Processes reimbursements, purchase orders, and invoices. Manages all program P-card expenses through iBuy. Assists program directors with budget development and/or grant proposals, budget tracking, and close-out procedures. Plan and execute GWSB's Centers and Institutes events, including coordinating with speakers and external vendors such as caterers, reserving event space, and managing day-of logistics. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Highly detailed with strong organizational skills, self-motivated, and a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines. Superior computer skills, specifically PowerPoint and Excel. Excellent interpersonal, customer service, and communication skills (verbal and written). Working knowledge of Banner, EAS, and I-Buy systems is preferred. Experience in organizing and planning departmental events by preparing invitations, announcements, agendas, etc. Enjoys working as part of a team and independently to achieve department and GWSB goals and objectives. Ability to interact effectively with a diverse university population at all levels, facilitate decision-making and conflict resolution, and maintain a positive and constructive demeanor, treating all staff, students, and faculty with professionalism, courtesy, and respect. Typical Hiring Range $51,455.52 - $70,708.76 How is pay for new employees determined at GW? II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Business (SB) Family Academic Affairs Sub-Family Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:30 AM - 5:30 PM Will this job require the employee to work on site? Yes Employee Onsite Status Essential onsite Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012853 Job Open Date: 02/27/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/28/2024
Full time
I. JOB OVERVIEW Job Description Summary: It is the academic mission of The George Washington School of Business (GWSB) to be a preeminent business school designed to prepare our students to become ethical world business leaders. We strive to be recognized for scholarly research, teaching excellence, innovative curricula, and focused on the responsible management of organizations in the global environment. To support the George Washington School of Business's academic mission, we are seeking a Program Associate who will make key contributions through the effective operation of the Office of the Dean and its Centers and Institutes. Reporting directly to the Assistant Dean of Operations, this role involves engaging with GWSB faculty, staff, and various constituents to enhance strategic initiatives and ensure the smooth execution of academic programs. In addition to the primary responsibilities, the Program Associate will serve as a vital support system for the Executive Special Assistant to the GWSB Dean. This includes ensuring continuity in the Dean's office during absences or peak periods, handling sensitive communications, managing critical schedules, and contributing to high-priority projects. The Program Associate will have comprehensive knowledge of the Dean's office operations and priorities, ensuring a seamless transition when providing backup support. This capacity to adapt and maintain the executive support function is pivotal to sustaining the office's efficiency and the overall effectiveness of the GWSB's leadership team. The role also encompasses supervising and training temporary staff and student hires, further supporting the administrative and operational needs of the Dean's office and GWSB's Centers and Institutes. Responsibilities include: Efficiently manage and coordinate schedules, ensuring seamless organization of meetings, conferences, and appointments for program staff and administrative leadership, optimizing collaboration and program execution. Proactively gather and prepare comprehensive background materials for program and administrative meetings, initiatives, and strategic planning sessions, ensuring informed decision-making and program development. Collaborate with academic and administrative leaders to align program initiatives and activities with strategic objectives, ensuring they effectively support the needs and goals of students, faculty, and staff. Coordinate, allocate, and oversee maintenance and space utilization to enhance program delivery and administrative efficiency. Manage equipment, facilities, and system enhancements to support academic programs and administrative functions, ensuring minimal impact on educational and operational continuity. Manages and tracks spending of GWSB's Centers and Institutes funds to ensure compliance with university policies. Processes reimbursements, purchase orders, and invoices. Manages all program P-card expenses through iBuy. Assists program directors with budget development and/or grant proposals, budget tracking, and close-out procedures. Plan and execute GWSB's Centers and Institutes events, including coordinating with speakers and external vendors such as caterers, reserving event space, and managing day-of logistics. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Highly detailed with strong organizational skills, self-motivated, and a demonstrated ability to manage multiple priorities and work under pressure to meet deadlines. Superior computer skills, specifically PowerPoint and Excel. Excellent interpersonal, customer service, and communication skills (verbal and written). Working knowledge of Banner, EAS, and I-Buy systems is preferred. Experience in organizing and planning departmental events by preparing invitations, announcements, agendas, etc. Enjoys working as part of a team and independently to achieve department and GWSB goals and objectives. Ability to interact effectively with a diverse university population at all levels, facilitate decision-making and conflict resolution, and maintain a positive and constructive demeanor, treating all staff, students, and faculty with professionalism, courtesy, and respect. Typical Hiring Range $51,455.52 - $70,708.76 How is pay for new employees determined at GW? II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Business (SB) Family Academic Affairs Sub-Family Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:30 AM - 5:30 PM Will this job require the employee to work on site? Yes Employee Onsite Status Essential onsite Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012853 Job Open Date: 02/27/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship. As a part of this team, you will guide students to do more than change their own lives - you will help change the lives of every patient they care for throughout their career. You will make an impact by: Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintain calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations. Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties, including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors. Responsible for completing expense reports; gather receipts, scan, and enter information in Concur or Excel, and review. Assist department with company events; research and arrange payment to vendors, caterers, venues, and conferences. Assist with event set-up and break down, and other miscellaneous event coordination. Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment. Order and pick up meals and/or refreshments for meetings and other special events. Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation. Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc. Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages. Your Experience Includes: Minimum of three years' experience performing complex and responsible office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment. Comprehensive knowledge of office systems, practices, and administration. Ability to work in a fast-paced environment. Proficient in Microsoft Office and intermediate in Word, Excel, PowerPoint, and Visio. Must have a solid understanding of Outlook email, calendar, and scheduling assistant. Must be able to focus on the objectives in challenging circumstances. Education: High school graduate or equivalent required. Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred. $22.90-$30.91 Campus: ACC Los Angeles Campus Function: Administrative
03/28/2024
Full time
At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship. As a part of this team, you will guide students to do more than change their own lives - you will help change the lives of every patient they care for throughout their career. You will make an impact by: Perform administrative responsibilities by drafting correspondence and reports, communicate with management, faculty, staff, and students, maintain calendars, maintain office records and budgets, process and review mail, arrange meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations. Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties, including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors. Responsible for completing expense reports; gather receipts, scan, and enter information in Concur or Excel, and review. Assist department with company events; research and arrange payment to vendors, caterers, venues, and conferences. Assist with event set-up and break down, and other miscellaneous event coordination. Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advise/contact participants or invited guests, prepare agendas and programs, arrange for audiovisual and associated support equipment. Order and pick up meals and/or refreshments for meetings and other special events. Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation. Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc. Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and FedEx packages. Your Experience Includes: Minimum of three years' experience performing complex and responsible office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment. Comprehensive knowledge of office systems, practices, and administration. Ability to work in a fast-paced environment. Proficient in Microsoft Office and intermediate in Word, Excel, PowerPoint, and Visio. Must have a solid understanding of Outlook email, calendar, and scheduling assistant. Must be able to focus on the objectives in challenging circumstances. Education: High school graduate or equivalent required. Associates degree or coursework in accounting, administrative and personnel management, and data processing preferred. $22.90-$30.91 Campus: ACC Los Angeles Campus Function: Administrative
Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring. SKILLS AND QUALIFICATIONS Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
03/28/2024
Contractor
Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring. SKILLS AND QUALIFICATIONS Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
ATA Services, Inc is currently seeking to hire Voter Registration Clerk (Admin Support Asst III) to work on a temporary assignment with the Bernalillo County Bureau of Elections. This position is expected to last until June 28, 2024. Pay Rate: $16.15 per hour with weekly pay. Start Date: April 15, 2024 Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m., hours and days will be extended as needed Location: Downtown Albuquerque - Silver and 4 th St Must be able to pass a criminal background check and have a clean driving record and drug test. JOB DUTIES: Filing and sorting various documents Customer Service for Voters Data entry REQUIREMENTS Proven Administrative and Customer Service experience. 1+ years of administrative Assistant or Office Clerk experience. Must be able to pass a background check and drug test. High School degree or equivalent. Significant experience with office management and daily operations Ability to maintain confidentiality. Good practical experience with MS Office Excellent knowledge of office equipment. Strong verbal skills Strong organizational and time-management skills ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Compensation details: 16.15-16.15 Hourly Wage PI3d50c8a0747f-9558
03/28/2024
Full time
ATA Services, Inc is currently seeking to hire Voter Registration Clerk (Admin Support Asst III) to work on a temporary assignment with the Bernalillo County Bureau of Elections. This position is expected to last until June 28, 2024. Pay Rate: $16.15 per hour with weekly pay. Start Date: April 15, 2024 Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m., hours and days will be extended as needed Location: Downtown Albuquerque - Silver and 4 th St Must be able to pass a criminal background check and have a clean driving record and drug test. JOB DUTIES: Filing and sorting various documents Customer Service for Voters Data entry REQUIREMENTS Proven Administrative and Customer Service experience. 1+ years of administrative Assistant or Office Clerk experience. Must be able to pass a background check and drug test. High School degree or equivalent. Significant experience with office management and daily operations Ability to maintain confidentiality. Good practical experience with MS Office Excellent knowledge of office equipment. Strong verbal skills Strong organizational and time-management skills ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. ATA Services, Inc., expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Compensation details: 16.15-16.15 Hourly Wage PI3d50c8a0747f-9558
An excellent opportunity for a NICU Nurse Leader is open in the Midwest in Chicago-Land! Are you a seasoned NICU-RN leader ready to join a team that is recognized nationally and internationally for quality care and patient safety? This prestigious hospital consistently leads the Forbes List as one of America's Best Employers. With well over 300 beds, the NICU Nurse Manager would have countless opportunities to utilize and grow their administrative and clinical acumen. While treating 400+ babies a year, this hospital has been awarded the hard to earn Magnet status and is recognized as one of the top 100 hospitals in America. The high acuity NICU department is acknowledged for the exceptional comfort measures implemented for patients and families, such as private rooms and space for families to stay overnight. The Neonatal ICU Manager will report to the Director of Neonatal Services and is supported by Neonatal Intensive Care Unit Assistant Nurse Managers, NICU RNs and Nurse Educators. The team is passionate about the care they provide and look forward to welcoming a new RN Manager. Responsible for overseeing 30+ beds in this Level III NICU, the Nurse Manager serves as a resource for unit personnel in resolving operation and patient care problems and acts as a role model for staff. As the NICU Nurse Manager, being flexible and adapting to the units needs is a must! Join a leading integrated health system in Chicago, Illinois, catering to the health-care needs of the city's residents in the west and southwest suburbs. The area offers a perfect mix of urban and natural environments, providing something for everyone. Whether you prefer taking a stroll in nature or exploring the city, you can easily access both worlds. Offering a competitive compensation package, and tuition reimbursement, experienced NICU RN Leaders are encouraged to join our team!
03/28/2024
Full time
An excellent opportunity for a NICU Nurse Leader is open in the Midwest in Chicago-Land! Are you a seasoned NICU-RN leader ready to join a team that is recognized nationally and internationally for quality care and patient safety? This prestigious hospital consistently leads the Forbes List as one of America's Best Employers. With well over 300 beds, the NICU Nurse Manager would have countless opportunities to utilize and grow their administrative and clinical acumen. While treating 400+ babies a year, this hospital has been awarded the hard to earn Magnet status and is recognized as one of the top 100 hospitals in America. The high acuity NICU department is acknowledged for the exceptional comfort measures implemented for patients and families, such as private rooms and space for families to stay overnight. The Neonatal ICU Manager will report to the Director of Neonatal Services and is supported by Neonatal Intensive Care Unit Assistant Nurse Managers, NICU RNs and Nurse Educators. The team is passionate about the care they provide and look forward to welcoming a new RN Manager. Responsible for overseeing 30+ beds in this Level III NICU, the Nurse Manager serves as a resource for unit personnel in resolving operation and patient care problems and acts as a role model for staff. As the NICU Nurse Manager, being flexible and adapting to the units needs is a must! Join a leading integrated health system in Chicago, Illinois, catering to the health-care needs of the city's residents in the west and southwest suburbs. The area offers a perfect mix of urban and natural environments, providing something for everyone. Whether you prefer taking a stroll in nature or exploring the city, you can easily access both worlds. Offering a competitive compensation package, and tuition reimbursement, experienced NICU RN Leaders are encouraged to join our team!
New Opportunity HR Assistant NES Fircroft is actively seeking an experienced Administrative Professional for and HR Assitant position with our client, a Major Oil/Gas Terminal on the Island of St. Croix, USVI! This would be a full-time contract opportunity reporting directly into the HR Manager at the site, and would be a six-month contract term with high likelyhood of extension. All interested candidates are encouraged to send their resume directly to along with their availability. I. SUMMARY OF POSITION This position is responsible for, but not limited to, providing administrative support to Human Resources, by organizing, coordinating, and monitoring the compliance and completion of various issues, tasks, programs and projects to support the smooth operation for all HR functions. The position also provides customer service assistance to employees and outside visitors who require company/employment information. This position involves high-volume duties that are work intensive, time consuming, and highly confidential. II. REPRESENTATIVE RESPONSIBILITIES Serve as HR liaison with all levels of personnel and /or visitors providing information, general assistance, and exceptional customer service. This includes providing assistance with company forms, policies and procedures as needed.Prepares expense reports, manages and reconciles all PCard purchases.Assist in preparing, monitoring and reconciling the department budget.Create requisitions in system (NetSuite), prepare and/or process invoices for payment and initiate/submit applicable employee expenses for reimbursement.Create and post job requisitions to company website and external job portals, create interview schedules, guides, and coordinate on-site interviews for on-island and off-island candidates.Coordinate all pre-employment and onboarding activities to include physical and background checks, travel, relocation etc.Provide support with Stakeholder Relations activities (e.g. news monitoring, scholarship payments, media sentiments). Assist with employee notices and communication (i.e. printing, labeling and mailing).Serve as backup to primary timekeeper, which includes gathering, collecting records, tracking and verifying data and information.Update department intranet page with announcements, handbook changes, job postings etc.Retrieve/sort company mail and distribute incoming mail within the HR department.Carry out assigned tasks in compliance with the company policies described in the Employee Handbook, to include policy updates.Schedule all new hire compliance training in VTA and HASC.Assist with the coordination of company-sponsored employee and community activities, programs and correspondence.Assist with response and tracking of all HR regulatory, compliance and legal requests.Serve as key resource for Employee Engagement planning and coordination.Perform other administrative duties as required and assigned. IV. POSITION REQUIREMENTS Education High School diploma or equivalent required; Bachelor's degree in HR, Business or related field preferred. Experience A minimum of 5 years of demonstrated administrative support capability, preferably in a Human Resources or a high-volume fast-paced administrative environment. Prior customer service experience preferred. Knowledge/Skills/Abilities Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook and Power Point). Working knowledge of ERP systems, i.e., NetSuite and HRIS systems, i.e. ADP. Demonstrated ability to perform tasks and reporting accurately, while effectively managing set deadlines. Excellent interpersonal and customer service skills. Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Ability to communicate clearly and concisely, both orally and in writing. Excellent organizational skills and strong attention to detail. Ability to work independently in an environment of rapidly changing priorities and assignments. Efficiently handle multiple responsibilities, meet deadlines, and prioritize tasks appropriately. Applicable Additional Requirements Valid driver's license Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC) Physical Requirements Work is generally in an office setting. Ability to occasionally lift and/or move up to 25 pounds, climb stairs and ladders, push and pull items, reach overhead, stoop and squat. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
03/26/2024
Contractor
New Opportunity HR Assistant NES Fircroft is actively seeking an experienced Administrative Professional for and HR Assitant position with our client, a Major Oil/Gas Terminal on the Island of St. Croix, USVI! This would be a full-time contract opportunity reporting directly into the HR Manager at the site, and would be a six-month contract term with high likelyhood of extension. All interested candidates are encouraged to send their resume directly to along with their availability. I. SUMMARY OF POSITION This position is responsible for, but not limited to, providing administrative support to Human Resources, by organizing, coordinating, and monitoring the compliance and completion of various issues, tasks, programs and projects to support the smooth operation for all HR functions. The position also provides customer service assistance to employees and outside visitors who require company/employment information. This position involves high-volume duties that are work intensive, time consuming, and highly confidential. II. REPRESENTATIVE RESPONSIBILITIES Serve as HR liaison with all levels of personnel and /or visitors providing information, general assistance, and exceptional customer service. This includes providing assistance with company forms, policies and procedures as needed.Prepares expense reports, manages and reconciles all PCard purchases.Assist in preparing, monitoring and reconciling the department budget.Create requisitions in system (NetSuite), prepare and/or process invoices for payment and initiate/submit applicable employee expenses for reimbursement.Create and post job requisitions to company website and external job portals, create interview schedules, guides, and coordinate on-site interviews for on-island and off-island candidates.Coordinate all pre-employment and onboarding activities to include physical and background checks, travel, relocation etc.Provide support with Stakeholder Relations activities (e.g. news monitoring, scholarship payments, media sentiments). Assist with employee notices and communication (i.e. printing, labeling and mailing).Serve as backup to primary timekeeper, which includes gathering, collecting records, tracking and verifying data and information.Update department intranet page with announcements, handbook changes, job postings etc.Retrieve/sort company mail and distribute incoming mail within the HR department.Carry out assigned tasks in compliance with the company policies described in the Employee Handbook, to include policy updates.Schedule all new hire compliance training in VTA and HASC.Assist with the coordination of company-sponsored employee and community activities, programs and correspondence.Assist with response and tracking of all HR regulatory, compliance and legal requests.Serve as key resource for Employee Engagement planning and coordination.Perform other administrative duties as required and assigned. IV. POSITION REQUIREMENTS Education High School diploma or equivalent required; Bachelor's degree in HR, Business or related field preferred. Experience A minimum of 5 years of demonstrated administrative support capability, preferably in a Human Resources or a high-volume fast-paced administrative environment. Prior customer service experience preferred. Knowledge/Skills/Abilities Proficient in Microsoft Office Suite (i.e. Word, Excel, Outlook and Power Point). Working knowledge of ERP systems, i.e., NetSuite and HRIS systems, i.e. ADP. Demonstrated ability to perform tasks and reporting accurately, while effectively managing set deadlines. Excellent interpersonal and customer service skills. Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Ability to communicate clearly and concisely, both orally and in writing. Excellent organizational skills and strong attention to detail. Ability to work independently in an environment of rapidly changing priorities and assignments. Efficiently handle multiple responsibilities, meet deadlines, and prioritize tasks appropriately. Applicable Additional Requirements Valid driver's license Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC) Physical Requirements Work is generally in an office setting. Ability to occasionally lift and/or move up to 25 pounds, climb stairs and ladders, push and pull items, reach overhead, stoop and squat. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
UP Health System - Marquette Manager, Coding Revenue Cycle, Central Billing Office 1.0DV Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more Position Summary: Manages the daily operations of the assigned department or function to ensure alignment with departmental and organizational objectives. Reports to: Director FLSA: Exempt EEO: X 01 Officials and Managers 02 Professionals 03 Technicians 04 Sales Workers 05 Administrative Support Workers 06 Craft Workers 07 Operatives 08 Laborers and Helpers 09 Service Workers ESSENTIAL FUNCTIONS Assists with developing specific departmental goals, standards, and objectives which directly support the strategic plan and vision of the organization. Manages staff relations including performance management, staff satisfaction, and conflict management. Performs and oversees scheduling, staff development, recruitment, payroll, and student engagements. Monitors departmental budgets, regulatory compliance, departmental contracts, and vendor relations. Determines and justifies needs for systems/equipment/supplies purchases, monitors usage, and oversees proper working order and/or stock supplies. Creates and fosters an environment that encourages professional growth. Ensures department stays focused on their important role in the continuum of care. Minimum Qualifications: Minimum Education High school diploma or equivalent Associate's degree (Preferred) Years of relevant experience may be substituted for required education. Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must have thorough understanding of ICD-10 Official Coding Guidelines for Coding and Reporting; HCPCS/CPT coding systems and CPT Assistant and Coding Clinic for HCPCS guidelines. Has knowledge of and abides by HIM.COD policies. Certifications (one of the following): Certified Coding Specialist (CCS) Certified Professional Coder (CPC) Certified Evaluation & Management Coder (CEMC) Certified Hematology & Oncology Coder (CHONC) Certified Professional Medical Auditor (CPMA) Certified Coding Associate (CCA) Registered Health Information Technician (RHIT) Registered Health Information Administrator (RHIA) Minimum Work Experience 5 years in coding 3 years supervisor experience (Preferred) EEOC Statement: UP Health System - Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
03/26/2024
Full time
UP Health System - Marquette Manager, Coding Revenue Cycle, Central Billing Office 1.0DV Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more Position Summary: Manages the daily operations of the assigned department or function to ensure alignment with departmental and organizational objectives. Reports to: Director FLSA: Exempt EEO: X 01 Officials and Managers 02 Professionals 03 Technicians 04 Sales Workers 05 Administrative Support Workers 06 Craft Workers 07 Operatives 08 Laborers and Helpers 09 Service Workers ESSENTIAL FUNCTIONS Assists with developing specific departmental goals, standards, and objectives which directly support the strategic plan and vision of the organization. Manages staff relations including performance management, staff satisfaction, and conflict management. Performs and oversees scheduling, staff development, recruitment, payroll, and student engagements. Monitors departmental budgets, regulatory compliance, departmental contracts, and vendor relations. Determines and justifies needs for systems/equipment/supplies purchases, monitors usage, and oversees proper working order and/or stock supplies. Creates and fosters an environment that encourages professional growth. Ensures department stays focused on their important role in the continuum of care. Minimum Qualifications: Minimum Education High school diploma or equivalent Associate's degree (Preferred) Years of relevant experience may be substituted for required education. Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must have thorough understanding of ICD-10 Official Coding Guidelines for Coding and Reporting; HCPCS/CPT coding systems and CPT Assistant and Coding Clinic for HCPCS guidelines. Has knowledge of and abides by HIM.COD policies. Certifications (one of the following): Certified Coding Specialist (CCS) Certified Professional Coder (CPC) Certified Evaluation & Management Coder (CEMC) Certified Hematology & Oncology Coder (CHONC) Certified Professional Medical Auditor (CPMA) Certified Coding Associate (CCA) Registered Health Information Technician (RHIT) Registered Health Information Administrator (RHIA) Minimum Work Experience 5 years in coding 3 years supervisor experience (Preferred) EEOC Statement: UP Health System - Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
George Washington University
Washington, Washington DC
I. DEPARTMENT INFORMATION Job Description Summary: This experienced administrative support position provides administrative support to two (Senior Associate Dean, DEI and Chief Diversity and Inclusion Officer) individuals. This position coordinates schedules, maintains calendar(s) for assigned staff, regularly prioritizes and arranges meetings, including reserving rooms for events sponsored by the Office of Inclusive Excellence, other conferences, and appointments. This role includes preparation of background materials for meetings, including handouts, important documents, and slides. This role also typically monitors and assists with the budget preparation and record keeping, and maintains and reconciles P-cards for departmental, institutional, or work unit accounts. This position may compose reports related to status of department budgets or project funding requirements and ensures compliance with sponsor guidelines. The position typically monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects. Some attendance at early evening events may be required. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience. Candidates will have sufficient subject matter knowledge to work under limited supervision, understand specific needs, and apply subject matter knowledge. Candidates must be proficient in MS Excel. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Able to use programs within MS Office and manage online calendars. Ability to assist with planning of in-person and web-based meetings with diverse organizations, including HBCUs, HSIs, and local/regional public health foundations interested in partnering with the school. II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Milken Institute School of Public Health (SPH) Family Sub-Family Stream Level Full-Time/Part-Time: Hours Per Week: 20 Work Schedule: Monday - Friday, 9AM - 1PM Position Designation: Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Position Type: Posting Number: T000354 Job Open Date: 12/22/2023 Job Close Date: Open Until Filled: No Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/26/2024
Full time
I. DEPARTMENT INFORMATION Job Description Summary: This experienced administrative support position provides administrative support to two (Senior Associate Dean, DEI and Chief Diversity and Inclusion Officer) individuals. This position coordinates schedules, maintains calendar(s) for assigned staff, regularly prioritizes and arranges meetings, including reserving rooms for events sponsored by the Office of Inclusive Excellence, other conferences, and appointments. This role includes preparation of background materials for meetings, including handouts, important documents, and slides. This role also typically monitors and assists with the budget preparation and record keeping, and maintains and reconciles P-cards for departmental, institutional, or work unit accounts. This position may compose reports related to status of department budgets or project funding requirements and ensures compliance with sponsor guidelines. The position typically monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects. Some attendance at early evening events may be required. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience. Candidates will have sufficient subject matter knowledge to work under limited supervision, understand specific needs, and apply subject matter knowledge. Candidates must be proficient in MS Excel. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Able to use programs within MS Office and manage online calendars. Ability to assist with planning of in-person and web-based meetings with diverse organizations, including HBCUs, HSIs, and local/regional public health foundations interested in partnering with the school. II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Milken Institute School of Public Health (SPH) Family Sub-Family Stream Level Full-Time/Part-Time: Hours Per Week: 20 Work Schedule: Monday - Friday, 9AM - 1PM Position Designation: Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Position Type: Posting Number: T000354 Job Open Date: 12/22/2023 Job Close Date: Open Until Filled: No Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
George Washington University
Washington, Washington DC
I. DEPARTMENT INFORMATION Job Description Summary: This executive administrative support position reports to and directly supports the Dean or Vice President of a school or division. This role independently evaluates requests and allows or denies access to the executive, and provides extensive and effective management of the Dean/VP's calendar and appointments ensuring a clear purpose and strategic use of the Dean/VP's time. This position typically oversees and manages all aspects of event and meeting planning for the executive's office, including but not limited to budgeting, planning, vendor negotiations, contracts, executive preparation, and execution. This position assumes primary responsibility for the preparation and dissemination of executive communications and presentations. This role also provides high-level advising on administrative matters to the Dean/VP and other senior leadership, to include exercising strong judgment in scheduling and screening requests for meetings with the Dean/VP and in handling day-to-day operational decisions while escalating as appropriate. This position serves as a liaison between the Dean/VP's office and other departments within or outside the university. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Human Resource Management and Development (HRM&D) Family Administration Sub-Family Administrative / Operations Stream Level Full-Time/Part-Time: Hours Per Week: 40 Work Schedule: Monday-Friday Position Designation: Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: This role will be based on the Foggy Bottom Campus. This role is onsite. Position Type: Posting Number: T000096 Job Open Date: 03/11/2024 Job Close Date: Open Until Filled: Yes Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/26/2024
Full time
I. DEPARTMENT INFORMATION Job Description Summary: This executive administrative support position reports to and directly supports the Dean or Vice President of a school or division. This role independently evaluates requests and allows or denies access to the executive, and provides extensive and effective management of the Dean/VP's calendar and appointments ensuring a clear purpose and strategic use of the Dean/VP's time. This position typically oversees and manages all aspects of event and meeting planning for the executive's office, including but not limited to budgeting, planning, vendor negotiations, contracts, executive preparation, and execution. This position assumes primary responsibility for the preparation and dissemination of executive communications and presentations. This role also provides high-level advising on administrative matters to the Dean/VP and other senior leadership, to include exercising strong judgment in scheduling and screening requests for meetings with the Dean/VP and in handling day-to-day operational decisions while escalating as appropriate. This position serves as a liaison between the Dean/VP's office and other departments within or outside the university. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Human Resource Management and Development (HRM&D) Family Administration Sub-Family Administrative / Operations Stream Level Full-Time/Part-Time: Hours Per Week: 40 Work Schedule: Monday-Friday Position Designation: Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: This role will be based on the Foggy Bottom Campus. This role is onsite. Position Type: Posting Number: T000096 Job Open Date: 03/11/2024 Job Close Date: Open Until Filled: Yes Applicant Review Will Commence On: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
George Washington University
Washington, Washington DC
I. JOB OVERVIEW Job Description Summary: The Senior Administrative Assistant provides administrative support to the Office of Undergraduate Affairs and Special Programs. The position reports directly to the Associate Provost for Undergraduate Affairs and Special Programs. This experienced administrative support position provides enhanced administrative support to one or more individuals. This position coordinates schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences, and appointments. This role also typically monitors and assists with budget preparation and record keeping, maintains and reconciles P-cards for departmental, institutional, or work unit accounts, and anticipates and prepares background materials as needed. This position may compose reports related to status of department budgets or project funding requirements. The position typically monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects. The Senior Administrative Assistant will: Provide general administrative support to the Associate Provost: answer phones, respond to inquiries from students, parents, alums, faculty, staff, and administrators; make photocopies; maintain spreadsheets and databases; submit and monitor FixIt requests, greet visitors Schedule, plan, and set up events and meetings including room reservation and tech support coordination with GW IT and catering purchases Draft and circulate meeting notices and agendas Generate reports from GW databases including PowerBI and Banner. Collect, maintain, and update office databases and documents in GBox Assist with annual Academic Honors Ceremony; planning event; collecting, sorting, and verifying records of eligible students using internal dashboards; coordinating with offices of Events and Academic Planning Project management, research, data collection, and report preparation regarding undergraduate academic programs in areas such as academic integrity, academic policy, and program development Support the Special Programs with administrative processes when needed Update and maintain documents related to faculty hiring, promotion, and leave applications; assist with instructor recruitment for Special Programs within GW and regionally Order office supplies and manage inventory, prepare receipts and reports for P-card processing; invoicing, expensing, and reimbursement processing Coordinate travel, including flight arrangements, hotel bookings, and schedules for the Associate Provost and visitors Resolve routine administrative issues with other units The position is based at GW's Foggy Bottom Campus in Washington, DC, but the incumbent will perform job duties on the Mount Vernon Campus as needed. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Outstanding customer service skills, detail-oriented, acquires new skills quickly Strong writing skills and reading comprehension Fluent in software such as Microsoft Office, Adobe Acrobat, Gmail, Google Workspace, Box, and GW enterprise systems such as Banner, Oracle, Kronos (time reporting) and iBuy (expense reporting) Able to use and maintain general office equipment, inventories of supplies and equipment, and office files Able to assist with the general functions of an academic campus and office Able to work independently, complete routine tasks without additional guidance Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Academic Affairs Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 3 Full-Time/Part-Time: Part-Time Hours Per Week: 30 Work Schedule: 9:00AM-3:30PM, Monday-Friday Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012903 Job Open Date: 03/14/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/26/2024
Full time
I. JOB OVERVIEW Job Description Summary: The Senior Administrative Assistant provides administrative support to the Office of Undergraduate Affairs and Special Programs. The position reports directly to the Associate Provost for Undergraduate Affairs and Special Programs. This experienced administrative support position provides enhanced administrative support to one or more individuals. This position coordinates schedules and maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences, and appointments. This role also typically monitors and assists with budget preparation and record keeping, maintains and reconciles P-cards for departmental, institutional, or work unit accounts, and anticipates and prepares background materials as needed. This position may compose reports related to status of department budgets or project funding requirements. The position typically monitors and approves travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects. The Senior Administrative Assistant will: Provide general administrative support to the Associate Provost: answer phones, respond to inquiries from students, parents, alums, faculty, staff, and administrators; make photocopies; maintain spreadsheets and databases; submit and monitor FixIt requests, greet visitors Schedule, plan, and set up events and meetings including room reservation and tech support coordination with GW IT and catering purchases Draft and circulate meeting notices and agendas Generate reports from GW databases including PowerBI and Banner. Collect, maintain, and update office databases and documents in GBox Assist with annual Academic Honors Ceremony; planning event; collecting, sorting, and verifying records of eligible students using internal dashboards; coordinating with offices of Events and Academic Planning Project management, research, data collection, and report preparation regarding undergraduate academic programs in areas such as academic integrity, academic policy, and program development Support the Special Programs with administrative processes when needed Update and maintain documents related to faculty hiring, promotion, and leave applications; assist with instructor recruitment for Special Programs within GW and regionally Order office supplies and manage inventory, prepare receipts and reports for P-card processing; invoicing, expensing, and reimbursement processing Coordinate travel, including flight arrangements, hotel bookings, and schedules for the Associate Provost and visitors Resolve routine administrative issues with other units The position is based at GW's Foggy Bottom Campus in Washington, DC, but the incumbent will perform job duties on the Mount Vernon Campus as needed. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Outstanding customer service skills, detail-oriented, acquires new skills quickly Strong writing skills and reading comprehension Fluent in software such as Microsoft Office, Adobe Acrobat, Gmail, Google Workspace, Box, and GW enterprise systems such as Banner, Oracle, Kronos (time reporting) and iBuy (expense reporting) Able to use and maintain general office equipment, inventories of supplies and equipment, and office files Able to assist with the general functions of an academic campus and office Able to work independently, complete routine tasks without additional guidance Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Academic Affairs Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 3 Full-Time/Part-Time: Part-Time Hours Per Week: 30 Work Schedule: 9:00AM-3:30PM, Monday-Friday Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012903 Job Open Date: 03/14/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
George Washington University
Washington, Washington DC
I. JOB OVERVIEW Job Description Summary: To spark new thinking, just add friction. Your unique perspective and experiences can make you successful in your career. At the George Washington University College of Professional Studies , you'll collaborate with a diverse group of experts from across disciplines and backgrounds, who will challenge you to rethink assumptions, test your ideas, and look at ways to make the greatest impact. Here, you'll learn how to use your skills to make an impact that ripples outward through industries and communities, elevating your career trajectory and connecting you to corners of the world you never thought possible. In support of its mission and vision, the College of Professional Studies (CPS) seeks an outstanding individual to be the Senior Administrative Assistant, Dean's Office . The Senior Administrative Assistant provides enhanced administrative support to the CPS Dean's Office and the CPS community at large. This highly visible position, ideal for an experienced administrative professional, is a 5-days a week, fully in-person role located at the front desk within the Dean's Suite. Reporting to the college's Director of Strategic Initiatives & Planning, this staff member will assist in the day-to-day operations of the Dean's Suite. As a primary point of contact, the Senior Administrative Assistant will provide excellent customer service and create a welcoming environment for CPS's deans, students, faculty, staff, and visitors. Primary Responsibilities: Answer the general CPS phone line and monitor the general CPS email account. Coordinate schedules and maintain calendar(s) for assigned staff, including the Dean. Prioritize and arrange meetings, conferences, and appointments. Assist with college and program-level events. May include some evening or weekend events. Monitor and assist with the budget preparation and record keeping, including maintaining and reconciling P-cards, and anticipates and prepares associated background materials as needed. Monitor and approve travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects. Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. This full-time, in-person, position is located on the main GW Foggy Bottom campus in Washington, DC. This position may require evening or weekend event support. Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: A positive and professional demeanor treating executive leaders, staff, students, faculty, and visitors with courtesy and respect. Excellent writing and communication skills. Enjoys being detail-oriented and has strong organizational skills. Team player, comfortable taking direction from multiple people. Experience in a higher education environment. Experience with Microsoft 365 and Google Workspace. Comfortable learning new software and processes for scheduling, meeting/event planning, budgets, and general business productivity. Typical Hiring Range $21.27 - $27.63 How is pay for new employees determined at GW? II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: College of Professional Studies (CPS) Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM. May require some evening or weekend event support. Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status. Benefits of GW The GW benefits programs are designed to care for you by providing a variety of options that offer security and support for you to thrive at various life and career stages. Benefits include: medical, dental and vision plans, FSA and HSA retirement programs tuition remission for employees and dependents tuition exchange program for dependents generous paid leave include a full week of paid leave for winter holidays Benefits eligibility may vary based on job classification. To learn more to go Internal Applicants Only? No Posting Number: S012918 Job Open Date: 03/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/26/2024
Full time
I. JOB OVERVIEW Job Description Summary: To spark new thinking, just add friction. Your unique perspective and experiences can make you successful in your career. At the George Washington University College of Professional Studies , you'll collaborate with a diverse group of experts from across disciplines and backgrounds, who will challenge you to rethink assumptions, test your ideas, and look at ways to make the greatest impact. Here, you'll learn how to use your skills to make an impact that ripples outward through industries and communities, elevating your career trajectory and connecting you to corners of the world you never thought possible. In support of its mission and vision, the College of Professional Studies (CPS) seeks an outstanding individual to be the Senior Administrative Assistant, Dean's Office . The Senior Administrative Assistant provides enhanced administrative support to the CPS Dean's Office and the CPS community at large. This highly visible position, ideal for an experienced administrative professional, is a 5-days a week, fully in-person role located at the front desk within the Dean's Suite. Reporting to the college's Director of Strategic Initiatives & Planning, this staff member will assist in the day-to-day operations of the Dean's Suite. As a primary point of contact, the Senior Administrative Assistant will provide excellent customer service and create a welcoming environment for CPS's deans, students, faculty, staff, and visitors. Primary Responsibilities: Answer the general CPS phone line and monitor the general CPS email account. Coordinate schedules and maintain calendar(s) for assigned staff, including the Dean. Prioritize and arrange meetings, conferences, and appointments. Assist with college and program-level events. May include some evening or weekend events. Monitor and assist with the budget preparation and record keeping, including maintaining and reconciling P-cards, and anticipates and prepares associated background materials as needed. Monitor and approve travel, procurement, conference, honoraria, consultant, and other expenses associated with department needs and sponsored projects. Perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. This full-time, in-person, position is located on the main GW Foggy Bottom campus in Washington, DC. This position may require evening or weekend event support. Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: A positive and professional demeanor treating executive leaders, staff, students, faculty, and visitors with courtesy and respect. Excellent writing and communication skills. Enjoys being detail-oriented and has strong organizational skills. Team player, comfortable taking direction from multiple people. Experience in a higher education environment. Experience with Microsoft 365 and Google Workspace. Comfortable learning new software and processes for scheduling, meeting/event planning, budgets, and general business productivity. Typical Hiring Range $21.27 - $27.63 How is pay for new employees determined at GW? II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: College of Professional Studies (CPS) Family Administration Sub-Family Administrative / Operations Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday-Friday, 8:30 AM - 5:30 PM. May require some evening or weekend event support. Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status. Benefits of GW The GW benefits programs are designed to care for you by providing a variety of options that offer security and support for you to thrive at various life and career stages. Benefits include: medical, dental and vision plans, FSA and HSA retirement programs tuition remission for employees and dependents tuition exchange program for dependents generous paid leave include a full week of paid leave for winter holidays Benefits eligibility may vary based on job classification. To learn more to go Internal Applicants Only? No Posting Number: S012918 Job Open Date: 03/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
UP Health System - Marquette Accountant, Accounting/Finance, 1.0DV Sign On Bonus $2,500 available Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more Position Summary: Assists with the planning, coordination and administration of general accounting activities of the organization. Reports to: Assistant Controller FLSA: Exempt EEO: 01 Officials and Managers 02 Professionals 03 Technicians 04 Sales Workers X 05 Administrative Support Workers 06 Craft Workers 07 Operatives 08 Laborers and Helpers 09 Service Workers ESSENTIAL FUNCTIONS: Prepares general ledger entries in conjunction with monthly closing processes and reconciles general ledger accounts. Drag Edit Delete Develops analytical/departmental reports as required or requested. Assists with the development and administration of the organization's annual budget. Drag Edit Delete Serves as an interdepartmental liaison. Works with internal and external auditors to prepare for and facilitate audits. Drag Edit Delete Ensures departmental and organizational compliance with current accounting standards, hospital policies and applicable laws and regulations. Minimum Qualifications: Minimum Education Bachelor's degree Drag Edit Delete Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Drag Edit Delete Minimum Work Experience 2 years in healthcare/ business accounting/ finance (Preferred) EEOC Statement: UP Health System - Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
03/25/2024
Full time
UP Health System - Marquette Accountant, Accounting/Finance, 1.0DV Sign On Bonus $2,500 available Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more Position Summary: Assists with the planning, coordination and administration of general accounting activities of the organization. Reports to: Assistant Controller FLSA: Exempt EEO: 01 Officials and Managers 02 Professionals 03 Technicians 04 Sales Workers X 05 Administrative Support Workers 06 Craft Workers 07 Operatives 08 Laborers and Helpers 09 Service Workers ESSENTIAL FUNCTIONS: Prepares general ledger entries in conjunction with monthly closing processes and reconciles general ledger accounts. Drag Edit Delete Develops analytical/departmental reports as required or requested. Assists with the development and administration of the organization's annual budget. Drag Edit Delete Serves as an interdepartmental liaison. Works with internal and external auditors to prepare for and facilitate audits. Drag Edit Delete Ensures departmental and organizational compliance with current accounting standards, hospital policies and applicable laws and regulations. Minimum Qualifications: Minimum Education Bachelor's degree Drag Edit Delete Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Drag Edit Delete Minimum Work Experience 2 years in healthcare/ business accounting/ finance (Preferred) EEOC Statement: UP Health System - Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
UP Health System - Marquette Billing Specialist, Central Billing Office 1.0DV Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more Position Summary: Codes and posts all patient charges received, identifies discrepancies and analyzes issues to ensure all charges are posted timely. Reports to: Manager FLSA: Non-exempt EEO: 01 Officials and Managers 02 Professionals 03 Technicians 04 Sales Workers X 05 Administrative Support Workers 06 Craft Workers 07 Operatives 08 Laborers and Helpers 09 Service Workers ESSENTIAL FUNCTIONS: Provides education regarding documentation requirements to improve coding quality and ensure accurate and complete capture of maximum revenue. Reviews and interprets various regulatory billing and coding updates, to remain compliant and accurate and to minimize misbillings. Resolves issues that arise from information submitted and revenue cycle issues. Provides validation reviews, audits, documentation and training for the area of knowledge, sharing information with Finance, Medical Records and other revenue producing areas or departments. Minimum Qualifications: Minimum Education High school diploma or equivalent Years of relevant experience may be substituted for required education. Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must have thorough understanding of ICD-10 Official Coding Guidelines for Coding and Reporting; HCPCS/CPT coding systems and CPT Assistant and Coding Clinic for HCPCS guidelines. Certifications: Medical Coding or Billing Certification from AAPC Minimum Work Experience 1 year related experience EEOC Statement: UP Health System - Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
03/25/2024
Full time
UP Health System - Marquette Billing Specialist, Central Billing Office 1.0DV Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more Position Summary: Codes and posts all patient charges received, identifies discrepancies and analyzes issues to ensure all charges are posted timely. Reports to: Manager FLSA: Non-exempt EEO: 01 Officials and Managers 02 Professionals 03 Technicians 04 Sales Workers X 05 Administrative Support Workers 06 Craft Workers 07 Operatives 08 Laborers and Helpers 09 Service Workers ESSENTIAL FUNCTIONS: Provides education regarding documentation requirements to improve coding quality and ensure accurate and complete capture of maximum revenue. Reviews and interprets various regulatory billing and coding updates, to remain compliant and accurate and to minimize misbillings. Resolves issues that arise from information submitted and revenue cycle issues. Provides validation reviews, audits, documentation and training for the area of knowledge, sharing information with Finance, Medical Records and other revenue producing areas or departments. Minimum Qualifications: Minimum Education High school diploma or equivalent Years of relevant experience may be substituted for required education. Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must have thorough understanding of ICD-10 Official Coding Guidelines for Coding and Reporting; HCPCS/CPT coding systems and CPT Assistant and Coding Clinic for HCPCS guidelines. Certifications: Medical Coding or Billing Certification from AAPC Minimum Work Experience 1 year related experience EEOC Statement: UP Health System - Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
UP Health System - Marquette Laboratory Assistant, PRN, Core Laboratory, Schedule As Needed Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more Position Summary: Performs technical and clerical functions in one or more sections of the laboratory. Reports to: Supervisor FLSA: Non-exempt EEO: 01 Officials and Managers 02 Professionals X 03 Technicians 04 Sales Workers 05 Administrative Support Workers 06 Craft Workers 07 Operatives 08 Laborers and Helpers 09 Service Workers ESSENTIAL FUNCTIONS: Assists with receiving, identifying, accessioning, processing and transporting specimens. Drag Edit Delete Communicates test results to appropriate healthcare providers. Drag Edit Delete Maintains adequate stock of supplies. Drag Edit Delete Maintains work area in a safe, aseptic and organized manner. Drag Edit Delete Performs clerical duties including answering phones, data entry, and filing. Drag Edit Delete Performs phlebotomy both on and offsite. Drag Edit Delete Performs EKG's on patients when required. Minimum Qualifications: Minimum Education High school diploma or equivalent Drag Edit Delete Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Drag Edit Delete Required Skills Licenses: Valid driver license (Core Lab and Escanaba Lab only) Drag Edit Delete Required Skills Certifications: Basic Life Support Health Care Provider (BLS-HCP) ASCP or equivalent registry (Preferred) Drag Edit Delete Minimum Work Experience 6 months phlebotomy experience (Preferred) EEOC Statement: UP Health System - Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
03/25/2024
Full time
UP Health System - Marquette Laboratory Assistant, PRN, Core Laboratory, Schedule As Needed Who We Are: People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. UPHS - Marquette is a 222 bed hospital and houses the region's only Level II Trauma Center and Neonatal Intensive Care Unit (NICU). We also provide outreach with programs like annual health and safety fairs, health screenings for the entire family and more to keep our community healthy! Where We Are: In Marquette our fascinating history, rural landscape, abundant recreational opportunities, and welcoming people make the Upper Peninsula someplace special. From a thriving culinary scene to charming shops to historic lighthouses and museums, there is something for everyone in this beautiful lakeside gem. Why Choose Us: Health (Medical, Dental, Vision) and 401K Benefits for full-time employees Competitive Paid Time Off / Extended Illness Bank package for full-time employees Employee Assistance Program - mental, physical, and financial wellness assistance Tuition Reimbursement/Assistance for qualified applicants Opportunities for education and training through partnership with Duke LifePoint Healthcare And much more Position Summary: Performs technical and clerical functions in one or more sections of the laboratory. Reports to: Supervisor FLSA: Non-exempt EEO: 01 Officials and Managers 02 Professionals X 03 Technicians 04 Sales Workers 05 Administrative Support Workers 06 Craft Workers 07 Operatives 08 Laborers and Helpers 09 Service Workers ESSENTIAL FUNCTIONS: Assists with receiving, identifying, accessioning, processing and transporting specimens. Drag Edit Delete Communicates test results to appropriate healthcare providers. Drag Edit Delete Maintains adequate stock of supplies. Drag Edit Delete Maintains work area in a safe, aseptic and organized manner. Drag Edit Delete Performs clerical duties including answering phones, data entry, and filing. Drag Edit Delete Performs phlebotomy both on and offsite. Drag Edit Delete Performs EKG's on patients when required. Minimum Qualifications: Minimum Education High school diploma or equivalent Drag Edit Delete Required Skills Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Drag Edit Delete Required Skills Licenses: Valid driver license (Core Lab and Escanaba Lab only) Drag Edit Delete Required Skills Certifications: Basic Life Support Health Care Provider (BLS-HCP) ASCP or equivalent registry (Preferred) Drag Edit Delete Minimum Work Experience 6 months phlebotomy experience (Preferred) EEOC Statement: UP Health System - Marquette is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law. Equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran
George Washington University
Washington, Washington DC
I. DEPARTMENT INFORMATION Job Description Summary: The Program on Extremism at George Washington University's provides analysis on issues related to violent and non-violent extremism. The Program spearheads innovative and thoughtful academic inquiry, producing empirical work that strengthens extremism research as a distinct field of study. The Program aims to develop pragmatic policy solutions that resonate with policymakers, civic leaders, and the general public. To achieve these objectives, the Program brings together a unique team of experts from various continents and a range of disciplines, including government officials with experience in public safety and law enforcement; scholars; former extremists; counter-extremism practitioners providing first hand assistance to families grappling with radicalization. Specific responsibilities include: Social Media Management Write, edit, and publish content to share on all social media profiles (ListServ, Twitter, YouTube) including, but not limited to new publication promotions, job announcements, court document releases, relevant news articles, event promotions, etc. Generate marketing strategies and social media campaigns. Website Management Write, edit, and publish content new website content for new publications, events, and other relevant research deliverables. Monitor and update website content on an as-needed basis. Ensure full compliance of the website with GW marketing standards. Respond to and troubleshoot all website issues. Develop and implement a website redesign strategy to improve user experience. Office Management Ensure office supplies are kept stocked and orderly. Point of contact for building maintenance, IT problems, etc. Coordinate and resolve IT problem reports. Organize orientation and onboarding for new staff members. Design and implement office policies by establishing standards and procedures. Host office guests and provide periodic briefings to small groups on Program research and activities. Event Management Point of contact for all event logistics including, but not limited to scheduling, venue reservation, online hosting, speaker coordination, etc. Generate all event promotional and wrap-up materials including, but not limited to, event graphics, registration materials for social media, registration materials for the Program listserv, video recordings, etc. Research Assistant Management Obtaining requisite approvals to open new position applications. Oversee the interview and hiring process for new research assistants. Manage the onboarding of new hires. Delegate taskings and help develop individual research goals. Conduct weekly check-ins on progress with timely and constructive feedback. Administrative management Create and maintain relationships with suppliers and serve as the point of contact for matters concerning contracts. Create, prepare, review, and edit contracts. Track grant timelines, deliverables, and reporting requirements. Monitor the Program's office phone, mail, and email and respond to queries in a timely and appropriate manner. Organize and schedule meetings and appointments. Report Editing and Formatting Proofread, edit, authenticate facts, and ensure all published content is methodologically sound. Creating a wide range of graphics and layouts for research deliverables. Ensure all publications meet style, formatting, and general quality standards. Research Initiatives Conduct open-source research on issues related to terrorism and extremism. Maintain primary source databases for ongoing research projects. Maintain current knowledge of developments and trends around content specialty. Analyze data, interpret, and implement research methodology. Plan and develop new research streams/projects. Act as a project manager on several research initiatives. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a BA/BS in a related discipline. Degree must be conferred by the start date of the position. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Established track record of administrative support Publications on the topics of terrorism, counter-terrorism or extremism preferred Have experience in working as part of research team Typical Hiring Range Commensurate with Experience. II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Office Vice President of Research (OVPR) Family Research and Labs Sub-Family Centers/Institutes Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30AM - 5:30PM Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: R002132 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/24/2024
Full time
I. DEPARTMENT INFORMATION Job Description Summary: The Program on Extremism at George Washington University's provides analysis on issues related to violent and non-violent extremism. The Program spearheads innovative and thoughtful academic inquiry, producing empirical work that strengthens extremism research as a distinct field of study. The Program aims to develop pragmatic policy solutions that resonate with policymakers, civic leaders, and the general public. To achieve these objectives, the Program brings together a unique team of experts from various continents and a range of disciplines, including government officials with experience in public safety and law enforcement; scholars; former extremists; counter-extremism practitioners providing first hand assistance to families grappling with radicalization. Specific responsibilities include: Social Media Management Write, edit, and publish content to share on all social media profiles (ListServ, Twitter, YouTube) including, but not limited to new publication promotions, job announcements, court document releases, relevant news articles, event promotions, etc. Generate marketing strategies and social media campaigns. Website Management Write, edit, and publish content new website content for new publications, events, and other relevant research deliverables. Monitor and update website content on an as-needed basis. Ensure full compliance of the website with GW marketing standards. Respond to and troubleshoot all website issues. Develop and implement a website redesign strategy to improve user experience. Office Management Ensure office supplies are kept stocked and orderly. Point of contact for building maintenance, IT problems, etc. Coordinate and resolve IT problem reports. Organize orientation and onboarding for new staff members. Design and implement office policies by establishing standards and procedures. Host office guests and provide periodic briefings to small groups on Program research and activities. Event Management Point of contact for all event logistics including, but not limited to scheduling, venue reservation, online hosting, speaker coordination, etc. Generate all event promotional and wrap-up materials including, but not limited to, event graphics, registration materials for social media, registration materials for the Program listserv, video recordings, etc. Research Assistant Management Obtaining requisite approvals to open new position applications. Oversee the interview and hiring process for new research assistants. Manage the onboarding of new hires. Delegate taskings and help develop individual research goals. Conduct weekly check-ins on progress with timely and constructive feedback. Administrative management Create and maintain relationships with suppliers and serve as the point of contact for matters concerning contracts. Create, prepare, review, and edit contracts. Track grant timelines, deliverables, and reporting requirements. Monitor the Program's office phone, mail, and email and respond to queries in a timely and appropriate manner. Organize and schedule meetings and appointments. Report Editing and Formatting Proofread, edit, authenticate facts, and ensure all published content is methodologically sound. Creating a wide range of graphics and layouts for research deliverables. Ensure all publications meet style, formatting, and general quality standards. Research Initiatives Conduct open-source research on issues related to terrorism and extremism. Maintain primary source databases for ongoing research projects. Maintain current knowledge of developments and trends around content specialty. Analyze data, interpret, and implement research methodology. Plan and develop new research streams/projects. Act as a project manager on several research initiatives. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a BA/BS in a related discipline. Degree must be conferred by the start date of the position. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Established track record of administrative support Publications on the topics of terrorism, counter-terrorism or extremism preferred Have experience in working as part of research team Typical Hiring Range Commensurate with Experience. II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Office Vice President of Research (OVPR) Family Research and Labs Sub-Family Centers/Institutes Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30AM - 5:30PM Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: R002132 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
George Washington University
Washington, Washington DC
I. JOB OVERVIEW Job Description Summary: The Division for Student Affairs (DSA) interacts with students throughout all phases of the student lifecycle. DSA is guided by our mission of cultivating an inclusive community that supports connection, growth, and well-being for every student throughout their GW journey. DSA's integrated approach is to provide a cohesive student experience built upon four core values: approachable, collaborative, compassionate, and honest. As part of the DSA team, the mission of Mount Vernon Campus (MVC) is to help first-year students find community and connections at the George Washington University (GW) by connecting them to campus resources and helping them navigate challenges that arise from living on the Mount Vernon Campus. The Assistant Dean, Mount Vernon Campus Residential Engagement & Programs position is responsible for the oversight and function of the Mount Vernon Campus (MVC), including residential engagement, events, community relations, campus services, and logistics. Reporting to the Associate Vice Provost, Student Affairs, the Assistant Dean ensures the success and well-being of student life at MVC. This position is the point of contact for all aspects of MVC life and community engagement and represents the MVC to all internal and external constituents. The Assistant Dean manages a diverse team, including residential engagement professionals and an event planner. Responsibilities include: This is an upper management position at the university that, in addition to leading a work unit, leads and supervises staff directly, makes hiring decisions, provides coaching, training, and mentoring, manages performance and determines future staffing needs. Provides direction, training, and supervision for the residential education and campus programming staff. Manages supervision for a team of six with two direct reports. Directs all campus logistics and acts as the "special services" liaison managing internal (transportation, housing, facilities, dining) and external constituents and vendors (government and community representatives, press and media, alumni). Delivers directed messaging on campus priorities to MVC residents and internal campus and academic stakeholders. Cultivates partnerships with Women's Leadership, Honors, Politics, and Values, and Civic House. Coordinates with the Office of Government and Community Relations on quarterly community meetings. Manages escalated cases from CARE and the on-call rotations, including parent outreach. Prepares reports on hospital transports, conduct, and CARE outreach. Coordinates campus-wide programming initiatives to build connectedness and belonging among Mount Vernon Campus residents. Manages all administrative and operations functions for the campus, including overseeing the residential and programming budget; managing staffing plans for all DSA MVC student employees; coordinating and leading bi-weekly MVC operations meetings. Serves as liaison to the leadership of Campus Living and Residential Education and the Office of Student Life. Prepares annual report data. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 10 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 8 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: A Master's Degree Six years progressively responsible higher education administration or similar experience is preferred Experience in overseeing large scale events Demonstrated experience working with diverse populations Demonstrated verbal and communication skills Proficiency with personal computers and the use of database software Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Mount Vernon, DC College/School/Department: Division of Student Affairs Family Academic Affairs Sub-Family Program Administration Stream Management Level Level 4 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday - Friday, 8:30am - 5:30pm. Nights and weekends expected Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012907 Job Open Date: 03/18/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/23/2024
Full time
I. JOB OVERVIEW Job Description Summary: The Division for Student Affairs (DSA) interacts with students throughout all phases of the student lifecycle. DSA is guided by our mission of cultivating an inclusive community that supports connection, growth, and well-being for every student throughout their GW journey. DSA's integrated approach is to provide a cohesive student experience built upon four core values: approachable, collaborative, compassionate, and honest. As part of the DSA team, the mission of Mount Vernon Campus (MVC) is to help first-year students find community and connections at the George Washington University (GW) by connecting them to campus resources and helping them navigate challenges that arise from living on the Mount Vernon Campus. The Assistant Dean, Mount Vernon Campus Residential Engagement & Programs position is responsible for the oversight and function of the Mount Vernon Campus (MVC), including residential engagement, events, community relations, campus services, and logistics. Reporting to the Associate Vice Provost, Student Affairs, the Assistant Dean ensures the success and well-being of student life at MVC. This position is the point of contact for all aspects of MVC life and community engagement and represents the MVC to all internal and external constituents. The Assistant Dean manages a diverse team, including residential engagement professionals and an event planner. Responsibilities include: This is an upper management position at the university that, in addition to leading a work unit, leads and supervises staff directly, makes hiring decisions, provides coaching, training, and mentoring, manages performance and determines future staffing needs. Provides direction, training, and supervision for the residential education and campus programming staff. Manages supervision for a team of six with two direct reports. Directs all campus logistics and acts as the "special services" liaison managing internal (transportation, housing, facilities, dining) and external constituents and vendors (government and community representatives, press and media, alumni). Delivers directed messaging on campus priorities to MVC residents and internal campus and academic stakeholders. Cultivates partnerships with Women's Leadership, Honors, Politics, and Values, and Civic House. Coordinates with the Office of Government and Community Relations on quarterly community meetings. Manages escalated cases from CARE and the on-call rotations, including parent outreach. Prepares reports on hospital transports, conduct, and CARE outreach. Coordinates campus-wide programming initiatives to build connectedness and belonging among Mount Vernon Campus residents. Manages all administrative and operations functions for the campus, including overseeing the residential and programming budget; managing staffing plans for all DSA MVC student employees; coordinating and leading bi-weekly MVC operations meetings. Serves as liaison to the leadership of Campus Living and Residential Education and the Office of Student Life. Prepares annual report data. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 10 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 8 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: A Master's Degree Six years progressively responsible higher education administration or similar experience is preferred Experience in overseeing large scale events Demonstrated experience working with diverse populations Demonstrated verbal and communication skills Proficiency with personal computers and the use of database software Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Mount Vernon, DC College/School/Department: Division of Student Affairs Family Academic Affairs Sub-Family Program Administration Stream Management Level Level 4 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday - Friday, 8:30am - 5:30pm. Nights and weekends expected Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012907 Job Open Date: 03/18/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
George Washington University
Washington, Washington DC
I. DEPARTMENT INFORMATION Job Description Summary: GW's Department of Microbiology, Immunology, and Tropical Medicine (MITM) conducts innovative, fundamental, basic and translational research for HIV/AIDS and neglected tropical diseases. MITM has a strong tradition of training and policy advocacy for these infectious and parasitic diseases, which initiate and perpetuate poverty and suffering worldwide. Additional information on MITM can be found at the following link: MITM is searching for a full-time Research Assistant for Dr. Chiappinelli's laboratory at the George Washington Cancer Center ( ) and the Department of Microbiology, Immunology, & Tropical Medicine. Dr. Chiappinelli's laboratory focuses on the epigenetic control of gene expression in cancer, specifically of immune signaling in and from tumor cells. Our goal is to use epigenetic therapies to harness the power of the immune system to fight cancer. This research support position contributes to research/development by assisting with experiments in a controlled laboratory setting. The core responsibilities of this position include assisting with data collection and administration of experimental procedures, and assisting with administrative aspects of preparing manuscripts for publication. This position may perform some lab maintenance duties as a secondary function. This role typically works under immediate supervision, and the primary job functions do not require exercising independent judgment. Responsibilities include: Provides assistance to research scientist, postdoctoral scientist and lab manager. Optimizes, develops, qualifies and executes the following assays: basic tissue culture, PCR, quantitative RT-PCR, western blots, and flow cytometry. Assists with experiments in murine models of ovarian cancer. Performs general maintenance of the laboratory; Maintains Good Laboratory Practice, complies with biosafety guidelines, keeps inspection records and generate SOPs and reports. Maintains and troubleshoots equipment. Works closely with graduate students. Participates in group meetings and present data. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a BA/BS in a related discipline. Degree must be conferred by the start date of the position. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Experience with murine models of cancer Typical Hiring Range $20.01 - $26.39 How is pay for new employees determined at GW? II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Research and Labs Sub-Family Laboratory Research Stream Service and Support Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday through Friday, 9:00 am - 5:00 pm Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: Required Background Check Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: R002123 Job Open Date: 02/12/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/21/2024
Full time
I. DEPARTMENT INFORMATION Job Description Summary: GW's Department of Microbiology, Immunology, and Tropical Medicine (MITM) conducts innovative, fundamental, basic and translational research for HIV/AIDS and neglected tropical diseases. MITM has a strong tradition of training and policy advocacy for these infectious and parasitic diseases, which initiate and perpetuate poverty and suffering worldwide. Additional information on MITM can be found at the following link: MITM is searching for a full-time Research Assistant for Dr. Chiappinelli's laboratory at the George Washington Cancer Center ( ) and the Department of Microbiology, Immunology, & Tropical Medicine. Dr. Chiappinelli's laboratory focuses on the epigenetic control of gene expression in cancer, specifically of immune signaling in and from tumor cells. Our goal is to use epigenetic therapies to harness the power of the immune system to fight cancer. This research support position contributes to research/development by assisting with experiments in a controlled laboratory setting. The core responsibilities of this position include assisting with data collection and administration of experimental procedures, and assisting with administrative aspects of preparing manuscripts for publication. This position may perform some lab maintenance duties as a secondary function. This role typically works under immediate supervision, and the primary job functions do not require exercising independent judgment. Responsibilities include: Provides assistance to research scientist, postdoctoral scientist and lab manager. Optimizes, develops, qualifies and executes the following assays: basic tissue culture, PCR, quantitative RT-PCR, western blots, and flow cytometry. Assists with experiments in murine models of ovarian cancer. Performs general maintenance of the laboratory; Maintains Good Laboratory Practice, complies with biosafety guidelines, keeps inspection records and generate SOPs and reports. Maintains and troubleshoots equipment. Works closely with graduate students. Participates in group meetings and present data. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a BA/BS in a related discipline. Degree must be conferred by the start date of the position. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Experience with murine models of cancer Typical Hiring Range $20.01 - $26.39 How is pay for new employees determined at GW? II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Research and Labs Sub-Family Laboratory Research Stream Service and Support Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday through Friday, 9:00 am - 5:00 pm Will this job require the employee to work on site? Yes Employee Onsite Status On-campus (in person) Telework: Required Background Check Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: R002123 Job Open Date: 02/12/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Job title Assistant Manager Reports to General Manager, Operations Department Operations FLSA Status Full-Time, Non-Exempt Position Summary Provides support and assistance to the unit manager in the areas of scheduling, time and attendance tracking, along with the supervision, coaching, and training of the unit employees, which consist of students, unions, and student managers. This position will require the manager to be hands on and on the floor during peak times supporting employees and providing excellent customer service. The Assistant Manager is responsible for implementing and maintaining all operational procedures and programs related to the dining operations. Expected Hours of Work This is a full time position whose schedule is based on the customers' needs and needs of the business. The position primarily works a set schedule during the school year, includes 1 weekend day and can include weekends, evenings, and late night hours. The position requires a minimum of 40 hours per week in summer, minimum of 47.5 hours a week during the school year (estimated 32 weeks), and additional hours during peak periods of business and special events. Scheduled shifts can vary in length. Weekends and evenings are required. This position is considered a non-exempt position, which means that you will be eligible for overtime time pay for hours worked in excess of 40 in a given workweek. Essential Functions Staff Supervision Participates in subordinate coaching, counseling, disciplinary procedures, and cross training of employees. Participates in interviews, hiring, training, scheduling and providing daily supervision to student, union, student manager, temporary and casual employees. Participates in subordinate performance evaluations and completion of all new hire orientations and training manuals. Participates or conducts in student, student manager and union meetings on a scheduled bases. Oversees or participates in supervision of student managers and the student manager training program. Conducts or delegates daily pre-service. Communicates all cleaning projects to staff. Conducts line checks and manual station inspections. Service Management Conducts line checks and manual station inspections. Actively solicits customer input by participating in table visits and meeting the managers. Interacts with customers, adheres to and executes all customer service programs, and handles and provides resolution to customer complaints. Administrative Management Maintains schedules in payroll/time and attendance system, creates/maintains schedules in terms of request for days off, substitutions, dropping/filling shifts. Oversees student manager program - keeping track of attendance issues for student employees in terms of progressive disciplinary actions. Maintains and updates unit checklists for all stations and employees. Maintains micros system or operating system for the unit. Awareness and basic knowledge of profit and loss summary. Follows budgetary guidelines for food and labor costs. Preparation of accounts payable, sales and guest count tally sheets, cash reports, payroll and other financial and operational statement as assigned. Production Management Assures efficiency in ordering, receiving and storage process for the unit. Provides leadership for the development of menu concepts and special promotions. Works with Unit Manager and Executive Chef to assure unit is aligned with company's culinary vision. Assures that menus, recipes, modifications/exceptions, and culinary initiatives are reviewed with the Unit Manager and Executive Chef for input and approval. Assures the excellence of all food production aspects including food presentation, safety and sanitation, recipe changes and product development, menu item pricing and market analysis, inventory, requisitions and transfers. Hands-on understanding of multi-unit operations. Service Management Establishes the customer service expectations for the unit including staff training, and processes to gather and respond to customer feedback (internal customer) and suggestions. Assures development and maintenance of appropriate signage for the unit. Education and Training Associate's degree or higher in food service or related field. Desired Qualifications Equivalent education/experience will substitute for minimum qualifications. 2 years progressively responsible experience managing a similar food service operation. Experience in a high volume food service establishment preferred. Work Environment The work environment can be loud and busy. There is exposure to kitchen hazards such as hot surfaces and liquids, sharp knives, and slippery falls. The position operates in a kitchen environment where the employee is frequently exposed to heat, steam, fire, and noise. Long, irregular working hours. Exposure to extreme temperatures in coolers and freezers. Physical and Mental Demands The position is very active and the employee must be able to stand and walk for a minimum of 8 hours. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl. While performing the duties of the job, the employee is regularly required to talk and hear. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. The employee must have the ability to use hands to finger, manipulate fingers; and reach with hands and arms, to stir, measure, pour, cut, chop, dice, and decorate, etc The position requires working taste buds, ability to smell, feel with fingers and visually inspect, include close and distance vision. The employee must frequently lift and or move up to 25 lbs. and occasionally lift and or move up to 50 lbs. Valid driver's license and clean driving record required. Ability to demonstrate safe driving practices. Licensure/Certification ServSafe Certification Travel Travel between UB campuses may be required. May need to attend conferences and/or special events. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee Name: Employee Signature: Date: Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
03/19/2024
Full time
Job title Assistant Manager Reports to General Manager, Operations Department Operations FLSA Status Full-Time, Non-Exempt Position Summary Provides support and assistance to the unit manager in the areas of scheduling, time and attendance tracking, along with the supervision, coaching, and training of the unit employees, which consist of students, unions, and student managers. This position will require the manager to be hands on and on the floor during peak times supporting employees and providing excellent customer service. The Assistant Manager is responsible for implementing and maintaining all operational procedures and programs related to the dining operations. Expected Hours of Work This is a full time position whose schedule is based on the customers' needs and needs of the business. The position primarily works a set schedule during the school year, includes 1 weekend day and can include weekends, evenings, and late night hours. The position requires a minimum of 40 hours per week in summer, minimum of 47.5 hours a week during the school year (estimated 32 weeks), and additional hours during peak periods of business and special events. Scheduled shifts can vary in length. Weekends and evenings are required. This position is considered a non-exempt position, which means that you will be eligible for overtime time pay for hours worked in excess of 40 in a given workweek. Essential Functions Staff Supervision Participates in subordinate coaching, counseling, disciplinary procedures, and cross training of employees. Participates in interviews, hiring, training, scheduling and providing daily supervision to student, union, student manager, temporary and casual employees. Participates in subordinate performance evaluations and completion of all new hire orientations and training manuals. Participates or conducts in student, student manager and union meetings on a scheduled bases. Oversees or participates in supervision of student managers and the student manager training program. Conducts or delegates daily pre-service. Communicates all cleaning projects to staff. Conducts line checks and manual station inspections. Service Management Conducts line checks and manual station inspections. Actively solicits customer input by participating in table visits and meeting the managers. Interacts with customers, adheres to and executes all customer service programs, and handles and provides resolution to customer complaints. Administrative Management Maintains schedules in payroll/time and attendance system, creates/maintains schedules in terms of request for days off, substitutions, dropping/filling shifts. Oversees student manager program - keeping track of attendance issues for student employees in terms of progressive disciplinary actions. Maintains and updates unit checklists for all stations and employees. Maintains micros system or operating system for the unit. Awareness and basic knowledge of profit and loss summary. Follows budgetary guidelines for food and labor costs. Preparation of accounts payable, sales and guest count tally sheets, cash reports, payroll and other financial and operational statement as assigned. Production Management Assures efficiency in ordering, receiving and storage process for the unit. Provides leadership for the development of menu concepts and special promotions. Works with Unit Manager and Executive Chef to assure unit is aligned with company's culinary vision. Assures that menus, recipes, modifications/exceptions, and culinary initiatives are reviewed with the Unit Manager and Executive Chef for input and approval. Assures the excellence of all food production aspects including food presentation, safety and sanitation, recipe changes and product development, menu item pricing and market analysis, inventory, requisitions and transfers. Hands-on understanding of multi-unit operations. Service Management Establishes the customer service expectations for the unit including staff training, and processes to gather and respond to customer feedback (internal customer) and suggestions. Assures development and maintenance of appropriate signage for the unit. Education and Training Associate's degree or higher in food service or related field. Desired Qualifications Equivalent education/experience will substitute for minimum qualifications. 2 years progressively responsible experience managing a similar food service operation. Experience in a high volume food service establishment preferred. Work Environment The work environment can be loud and busy. There is exposure to kitchen hazards such as hot surfaces and liquids, sharp knives, and slippery falls. The position operates in a kitchen environment where the employee is frequently exposed to heat, steam, fire, and noise. Long, irregular working hours. Exposure to extreme temperatures in coolers and freezers. Physical and Mental Demands The position is very active and the employee must be able to stand and walk for a minimum of 8 hours. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl. While performing the duties of the job, the employee is regularly required to talk and hear. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures. The employee must have the ability to use hands to finger, manipulate fingers; and reach with hands and arms, to stir, measure, pour, cut, chop, dice, and decorate, etc The position requires working taste buds, ability to smell, feel with fingers and visually inspect, include close and distance vision. The employee must frequently lift and or move up to 25 lbs. and occasionally lift and or move up to 50 lbs. Valid driver's license and clean driving record required. Ability to demonstrate safe driving practices. Licensure/Certification ServSafe Certification Travel Travel between UB campuses may be required. May need to attend conferences and/or special events. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee Name: Employee Signature: Date: Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.
Under moderate supervision -with advanced proficiency- The Administrative Assistant II will provide administrative assistance and support to faculty members of the Research Division, the Manager of Administrative Services and respective lab personnel. Provide administrative assistan
03/15/2024
Full time
Under moderate supervision -with advanced proficiency- The Administrative Assistant II will provide administrative assistance and support to faculty members of the Research Division, the Manager of Administrative Services and respective lab personnel. Provide administrative assistan