Extraordinary Careers. Endless Possibilities. With the nation's largest home infusion provider, there is no limit to the growth of your career. Option Care Health, Inc. is the largest independent home and alternate site infusion services provider in the United States. With over 6,000 team members including 2,900 clinicians, we work compassionately to elevate standards of care for patients with acute and chronic conditions in all 50 states. Through our clinical leadership, expertise and national scale, Option Care Health is re-imagining the infusion care experience for patients, customers and employees. As a proud recipient of the Gallup Exceptional Workplace Award, we recognize that part of being extraordinary is supporting and building a workforce that is as diverse as the patients and communities we serve. Join a company that is taking action to develop a culture that is more inclusive, respectful, engaging and rewarding for all team members. We are committed to hiring, developing, and retaining a diverse workforce. Job Description Summary: Hiring Range from $30+/hr The Nursing Support Supervisor is a qualified professional who is responsible to assist the Area Director of Nursing and Nurse Manager in the compliance of patients with prescribed drug therapies in accordance with the Option Care policies, Federal, State, professional standards of practice and accrediting body requirements. The Nurse Support Supervisor oversees administrative support staff positions of schedulers and clerks. Job Description: Job Responsibilities: Oversees staff responsible for arranging patient care. Supervises, monitors and evaluates the quality and effectiveness of patient care across the support team. Facilitates patient complaints or issues for resolution or to appropriate department Insures management is aware of staffing needs and requirements. Has oversight of scheduling needs with staffing availability. Supports and monitors daily activities with regard to effective agency operations and communication. Utilizes knowledge of documentation and billing requirements for home health/infusion care goods and services. Assists in development and implementation and evaluation of nursing support staff continuing education and orientation programs. Monitors and assists with the coordination of all agency activities related to nursing including direct and indirect patient services. Assists with contact to patients and clinicians to schedule and confirm deliveries and visits (PTO Coverage) Speaks knowledgeably of the scope of services that are available through Option Care: Description of available services is accurate; Provides support to sales professionals. Participates as a member of the professional advisory committee, infection prevention and process improvement teams, including conducting chart audits. Identifies opportunities for improvement and communicates to the Area Director of Nursing and Nurse Manager and/or Director of Operations. Participates in nursing department on call responsibilities as needed. Maintains confidentiality of patient and proprietary information. Supervisory Responsibilities: Does this position have supervisory responsibilities? Yes. (i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.) Basic Education and/or Experience Requirements: Minimum of 2 years of home health care experience providing specialty nursing care, such as infusion therapy, maternal-child health, disease state management pediatric nursing, etc. At least 1 year of experience directly or indirectly managing people including hiring, developing, motivating and directing people as they work, OR at least 3 years of relevant nursing experience with demonstrated progression. Required certification in CPR. Basic Qualifications: Access to a reliable means of transportation which will enable the incumbents to make home visits to treat/attend to their patients. If such means of transportation would include a personal vehicle, a valid driver's license and a proof of insurance would be required. Experience applying knowledge of local, State, Federal, accrediting body, and OSHA rules and regulations. Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction. Experience in the indirect management of team members, including assisting in the development, training and assignment of work/projects to other members of a team. Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates. Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions). Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets). Travel Requirements: May be required to travel up to 15% for business purposes. Preferred Qualifications & Interests: LPN or LVN with a license in the current state of practice 3-5 years of management experience in home health care setting. Due to some state pay transparency laws, below is the minimum pay for the position: Salary to be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. Minimum pay is $30.74+ Benefits: -401k -Dental Insurance -Disability Insurance -Health Insurance -Life Insurance -Paid Time off -Vision Insurance Option Care Health subscribes to a policy of equal employment opportunity, making employment available without regard to race, color, religion, national origin, citizenship status according to the Immigration Reform and Control Act of 1986, sex, sexual orientation, gender identity, age, disability, veteran status, or genetic information.
03/26/2024
Full time
Extraordinary Careers. Endless Possibilities. With the nation's largest home infusion provider, there is no limit to the growth of your career. Option Care Health, Inc. is the largest independent home and alternate site infusion services provider in the United States. With over 6,000 team members including 2,900 clinicians, we work compassionately to elevate standards of care for patients with acute and chronic conditions in all 50 states. Through our clinical leadership, expertise and national scale, Option Care Health is re-imagining the infusion care experience for patients, customers and employees. As a proud recipient of the Gallup Exceptional Workplace Award, we recognize that part of being extraordinary is supporting and building a workforce that is as diverse as the patients and communities we serve. Join a company that is taking action to develop a culture that is more inclusive, respectful, engaging and rewarding for all team members. We are committed to hiring, developing, and retaining a diverse workforce. Job Description Summary: Hiring Range from $30+/hr The Nursing Support Supervisor is a qualified professional who is responsible to assist the Area Director of Nursing and Nurse Manager in the compliance of patients with prescribed drug therapies in accordance with the Option Care policies, Federal, State, professional standards of practice and accrediting body requirements. The Nurse Support Supervisor oversees administrative support staff positions of schedulers and clerks. Job Description: Job Responsibilities: Oversees staff responsible for arranging patient care. Supervises, monitors and evaluates the quality and effectiveness of patient care across the support team. Facilitates patient complaints or issues for resolution or to appropriate department Insures management is aware of staffing needs and requirements. Has oversight of scheduling needs with staffing availability. Supports and monitors daily activities with regard to effective agency operations and communication. Utilizes knowledge of documentation and billing requirements for home health/infusion care goods and services. Assists in development and implementation and evaluation of nursing support staff continuing education and orientation programs. Monitors and assists with the coordination of all agency activities related to nursing including direct and indirect patient services. Assists with contact to patients and clinicians to schedule and confirm deliveries and visits (PTO Coverage) Speaks knowledgeably of the scope of services that are available through Option Care: Description of available services is accurate; Provides support to sales professionals. Participates as a member of the professional advisory committee, infection prevention and process improvement teams, including conducting chart audits. Identifies opportunities for improvement and communicates to the Area Director of Nursing and Nurse Manager and/or Director of Operations. Participates in nursing department on call responsibilities as needed. Maintains confidentiality of patient and proprietary information. Supervisory Responsibilities: Does this position have supervisory responsibilities? Yes. (i.e. hiring, recommending/approving promotions and pay increases, scheduling, performance reviews, discipline, etc.) Basic Education and/or Experience Requirements: Minimum of 2 years of home health care experience providing specialty nursing care, such as infusion therapy, maternal-child health, disease state management pediatric nursing, etc. At least 1 year of experience directly or indirectly managing people including hiring, developing, motivating and directing people as they work, OR at least 3 years of relevant nursing experience with demonstrated progression. Required certification in CPR. Basic Qualifications: Access to a reliable means of transportation which will enable the incumbents to make home visits to treat/attend to their patients. If such means of transportation would include a personal vehicle, a valid driver's license and a proof of insurance would be required. Experience applying knowledge of local, State, Federal, accrediting body, and OSHA rules and regulations. Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction. Experience in the indirect management of team members, including assisting in the development, training and assignment of work/projects to other members of a team. Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates. Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions). Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets). Travel Requirements: May be required to travel up to 15% for business purposes. Preferred Qualifications & Interests: LPN or LVN with a license in the current state of practice 3-5 years of management experience in home health care setting. Due to some state pay transparency laws, below is the minimum pay for the position: Salary to be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. Minimum pay is $30.74+ Benefits: -401k -Dental Insurance -Disability Insurance -Health Insurance -Life Insurance -Paid Time off -Vision Insurance Option Care Health subscribes to a policy of equal employment opportunity, making employment available without regard to race, color, religion, national origin, citizenship status according to the Immigration Reform and Control Act of 1986, sex, sexual orientation, gender identity, age, disability, veteran status, or genetic information.
MV Transportation is seeking an 19 A Administrative Clerk, to support our Brooklyn NY division. This role will have both independent work and team driven assignments. He/she must have a positive and professional attitude working with internal staff, our client and passengers. Must be willing to work in a fast-paced environment with frequently changing priorities. Job Responsibilities: Ability to file paperwork accurately. Ability to maintain paperwork logs, enter payroll, and prepare reports. Manage farebox collection and counting of fares. Assist with scheduling. Other duties as needed. Talent Requirements: High school diploma or equivalent. Be at least 18 years of age. Ability to work independently and prioritize daily work assignments. Ability to work flexible schedule. Basic math skills and attention to detail. Ability to perform work accurately and error free. Proficient with Microsoft Office package including Word and Excel. Ability to work in a fast-paced multi-tasking environment. Ability to read, write and speak English. Ability to communicate effectively on all levels. During the course of employment, employees may receive and have access to confidential information. All employees are expected to respect and maintain the confidentiality of non-public customer and business records and any other information that MV classifies as confidential. MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants. Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.
09/20/2021
Full time
MV Transportation is seeking an 19 A Administrative Clerk, to support our Brooklyn NY division. This role will have both independent work and team driven assignments. He/she must have a positive and professional attitude working with internal staff, our client and passengers. Must be willing to work in a fast-paced environment with frequently changing priorities. Job Responsibilities: Ability to file paperwork accurately. Ability to maintain paperwork logs, enter payroll, and prepare reports. Manage farebox collection and counting of fares. Assist with scheduling. Other duties as needed. Talent Requirements: High school diploma or equivalent. Be at least 18 years of age. Ability to work independently and prioritize daily work assignments. Ability to work flexible schedule. Basic math skills and attention to detail. Ability to perform work accurately and error free. Proficient with Microsoft Office package including Word and Excel. Ability to work in a fast-paced multi-tasking environment. Ability to read, write and speak English. Ability to communicate effectively on all levels. During the course of employment, employees may receive and have access to confidential information. All employees are expected to respect and maintain the confidentiality of non-public customer and business records and any other information that MV classifies as confidential. MV Transportation is committed to as policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants. Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.
Professional Staffing Group
Hingham, Massachusetts
Data Entry Specialist Were looking for an experienced data entry specialist individual to join our team. This is for our client who is a major health insurance company located in Hingham. Candidates must be able to get to their Hingham office and must have daily access to a vehicle as their in no public transportation nearby. Responsibilities Include: - Retrieval of medical info/records and logging records into various databases - Quality Assurance of records, all necessary information must be accurately imputed - Ongoing phone work to investigate any missing information on medical record forms Training will be provided to get new hires familiar with the different databases. The training will be paid for. Requirements: - No degree required, must have high school diploma or GED - Strong attention to detail - Prior experience in a healthcare setting is a plus, but not mandatory - Strong communication skills and a flexible, professional demeanor - Comfortable in a customer service oriented role If youd like to apply to join our team, please submit a resume for consideration We are an equal opportunity employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veterans status, sexual orientation, or any other protected factor. #pando1-1 Internal ID: 2438PandoLogic.Category: Administrative, Keywords: Data Entry Clerk
03/21/2021
Full time
Data Entry Specialist Were looking for an experienced data entry specialist individual to join our team. This is for our client who is a major health insurance company located in Hingham. Candidates must be able to get to their Hingham office and must have daily access to a vehicle as their in no public transportation nearby. Responsibilities Include: - Retrieval of medical info/records and logging records into various databases - Quality Assurance of records, all necessary information must be accurately imputed - Ongoing phone work to investigate any missing information on medical record forms Training will be provided to get new hires familiar with the different databases. The training will be paid for. Requirements: - No degree required, must have high school diploma or GED - Strong attention to detail - Prior experience in a healthcare setting is a plus, but not mandatory - Strong communication skills and a flexible, professional demeanor - Comfortable in a customer service oriented role If youd like to apply to join our team, please submit a resume for consideration We are an equal opportunity employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veterans status, sexual orientation, or any other protected factor. #pando1-1 Internal ID: 2438PandoLogic.Category: Administrative, Keywords: Data Entry Clerk
Looking for a local office job with amazing growth potential? Want to be part of a team that will value your time and effort? Then this is the opportunity for you! Apply here now! Job Details for the Clerical Assistant: Schedule: Monday - Friday, 8AM-4PM (Flexible) Pay Rate: $13 -$13.50 Temp to Hire Job Responsibilities & Description for the Clerical Assistant: Customer Service Answer phones Contact customers Data Entry Transportation / compliance a plus Job Requirements for the Clerical Assistant: Clerical Skills needed Computer skills a must Phone etiquette required Organization Able to multi task PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs in Pennsylvania (PA) - Pottsville, Schuylkill Haven, Pine Grove, Frackville, Tamaqua, Minersville. We have openings for receptionist, data entry, customer service, collections, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, forklift, machine operators, maintenance mechanics and office managers.the Clerical Assistant: PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.the Clerical Assistant: IND13
01/28/2021
Full time
Looking for a local office job with amazing growth potential? Want to be part of a team that will value your time and effort? Then this is the opportunity for you! Apply here now! Job Details for the Clerical Assistant: Schedule: Monday - Friday, 8AM-4PM (Flexible) Pay Rate: $13 -$13.50 Temp to Hire Job Responsibilities & Description for the Clerical Assistant: Customer Service Answer phones Contact customers Data Entry Transportation / compliance a plus Job Requirements for the Clerical Assistant: Clerical Skills needed Computer skills a must Phone etiquette required Organization Able to multi task PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs in Pennsylvania (PA) - Pottsville, Schuylkill Haven, Pine Grove, Frackville, Tamaqua, Minersville. We have openings for receptionist, data entry, customer service, collections, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, forklift, machine operators, maintenance mechanics and office managers.the Clerical Assistant: PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.the Clerical Assistant: IND13
APPLY NOW- DIRECT HIRE! PeopleShare is actively interviewing candidates who are passionate about organization, advanced in MS Excel, and are looking for a career with room growth for an Administrative & Operations Coordinator role located in Doylestown, PA! Schedule: Monday - Friday, 8:00am - 5:00pm Pay Rate: $40k - $45k Direct Hire with full benefits 401k plan PTO and holiday pay Medical, dental, vision packages Job Responsibilities & Description for the Administrative & Operations Coordinator: Manage all calendars, meeting requests, travel arrangements, and scheduling for Account Managers Address and resolve all client issues Manage, update, and organize all electronic files in Excel daily Received high volume calls and manage a high volume of documentation Explain claim and billing processes thoroughly Job Requirements for the Administrative & Operations Coordinator: Bachelor's Degree from an accredited University Advanced in Excel, Word, Outlook & SharePoint Excellent communication skills Must have reliable transportation PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs in Pennsylvania (PA) - King of Prussia, Center City Philadelphia, West Chester, Norristown, Conshohocken, Horsham, Lansdale, Montgomeryville, Hatboro, Wayne, Malvern, Media, Plymouth Meeting, Exton, Collegeville, Oaks, Phoenixville, Royersford, Pottstown, Media, Chester, and the Main Line. We have openings for receptionist, data entry, customer service, collections, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, forklift, machine operators, maintenance mechanics and office managers. #IND7 PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
01/28/2021
Full time
APPLY NOW- DIRECT HIRE! PeopleShare is actively interviewing candidates who are passionate about organization, advanced in MS Excel, and are looking for a career with room growth for an Administrative & Operations Coordinator role located in Doylestown, PA! Schedule: Monday - Friday, 8:00am - 5:00pm Pay Rate: $40k - $45k Direct Hire with full benefits 401k plan PTO and holiday pay Medical, dental, vision packages Job Responsibilities & Description for the Administrative & Operations Coordinator: Manage all calendars, meeting requests, travel arrangements, and scheduling for Account Managers Address and resolve all client issues Manage, update, and organize all electronic files in Excel daily Received high volume calls and manage a high volume of documentation Explain claim and billing processes thoroughly Job Requirements for the Administrative & Operations Coordinator: Bachelor's Degree from an accredited University Advanced in Excel, Word, Outlook & SharePoint Excellent communication skills Must have reliable transportation PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs in Pennsylvania (PA) - King of Prussia, Center City Philadelphia, West Chester, Norristown, Conshohocken, Horsham, Lansdale, Montgomeryville, Hatboro, Wayne, Malvern, Media, Plymouth Meeting, Exton, Collegeville, Oaks, Phoenixville, Royersford, Pottstown, Media, Chester, and the Main Line. We have openings for receptionist, data entry, customer service, collections, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, forklift, machine operators, maintenance mechanics and office managers. #IND7 PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Ultimate Staffing is seeking caring and service minded individuals interested in a part-time assignment in Broward County. This role will be working with a leading non-profit organization that supports the geriatric community. The right candidates should be dedicated and caring individuals who are reliable and have availability to work weekends. If you would like to learn more about this opportunity, please reach out to Matthew Friedman /954489.7474; to apply please follow the directions on this page. RESPONSIBILITES: Distribute paperwork. Set up timing devices. Fax/email testing results. Data Entry. Scheduling. REQUIREMENTS: Available to work weekends. MS Office Suite knowledge. Ability to communicate clearly in English. Reliable transportation. We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
01/24/2021
Full time
Ultimate Staffing is seeking caring and service minded individuals interested in a part-time assignment in Broward County. This role will be working with a leading non-profit organization that supports the geriatric community. The right candidates should be dedicated and caring individuals who are reliable and have availability to work weekends. If you would like to learn more about this opportunity, please reach out to Matthew Friedman /954489.7474; to apply please follow the directions on this page. RESPONSIBILITES: Distribute paperwork. Set up timing devices. Fax/email testing results. Data Entry. Scheduling. REQUIREMENTS: Available to work weekends. MS Office Suite knowledge. Ability to communicate clearly in English. Reliable transportation. We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
The City Attorney's Office Civil Division is seeking a qualified and dedicated individual to provide legal secretary support. The position provides legal secretary assistance to the attorneys advising and supporting City departments which may include the areas of planning, real estate, transportation, finance, and employment. This position provides legal secretary support to attorneys who, in turn, support city departments. Additionally, this position prepares and reviews agenda items for the Mayor and Council. Other essential duties include: Formatting, proofing and filing pleadings with the courts. Preparing correspondence and proofing documents. Maintaining files and data in legal matter management software. General office tasks and other duties as assigned. Essential Functions: Maintains the docket by pulling files for daily settings, scheduling appointments and cases, notifying attorneys and related parties of pertinent information, completing and distributing paperwork, notarizing affidavits, preparing reports, locating witnesses and preparing docket sheets. Prepares legal documents by entering the required data, reading the charges and offenses, verifying accuracy, notarizing various legal and court documents, preparing indictments and subpoenas, and distributing copies. Provides administrative support by assisting clients and visitors, answering and directing phone calls, maintaining office supplies, contacting vendors regarding office needs, drafting correspondence, and assisting court personnel as needed. Performs payroll clerk responsibilities by assisting with office management, collecting time cards, entering time record data into mainframe, creating reports, and processing payroll records as needed. Performs related duties by preparing budget statistics, verifying expenditures, answering phones, court runs, maintaining database files, maintaining consumer fraud files and records, reviewing files for retention periods, keeping account records, setting up notification cases, maintaining personnel records, scheduling, video taping depositions, and providing back up assistance to other secretaries as required. Minimum Qualifications: Minimum Education Level & Type: 6 months post High School Minimum Experience Qualifications: At least 2 years of administrative support and handling of confidential information Special Job Requirements: Applicants who receive an invitation to attend the Oral Board interview will be required to bring a valid typing certificate obtained within the previous 12 months indicating a minimum NET typing speed of 50 WPM or greater. Typing certificates will only be accepted from Pima Community College or Allstaff Services. Information on how to obtain a typing certificate will be given to those candidates that are invited to an Oral Board Interview. A typing certificate MUST be presented in order to be interviewed. Preferred Qualifications: Strong experience in planning, real estate law and employment matters. Experience with filing documents in State and Federal Courts. Experience with legal matter management software.
01/22/2021
Full time
The City Attorney's Office Civil Division is seeking a qualified and dedicated individual to provide legal secretary support. The position provides legal secretary assistance to the attorneys advising and supporting City departments which may include the areas of planning, real estate, transportation, finance, and employment. This position provides legal secretary support to attorneys who, in turn, support city departments. Additionally, this position prepares and reviews agenda items for the Mayor and Council. Other essential duties include: Formatting, proofing and filing pleadings with the courts. Preparing correspondence and proofing documents. Maintaining files and data in legal matter management software. General office tasks and other duties as assigned. Essential Functions: Maintains the docket by pulling files for daily settings, scheduling appointments and cases, notifying attorneys and related parties of pertinent information, completing and distributing paperwork, notarizing affidavits, preparing reports, locating witnesses and preparing docket sheets. Prepares legal documents by entering the required data, reading the charges and offenses, verifying accuracy, notarizing various legal and court documents, preparing indictments and subpoenas, and distributing copies. Provides administrative support by assisting clients and visitors, answering and directing phone calls, maintaining office supplies, contacting vendors regarding office needs, drafting correspondence, and assisting court personnel as needed. Performs payroll clerk responsibilities by assisting with office management, collecting time cards, entering time record data into mainframe, creating reports, and processing payroll records as needed. Performs related duties by preparing budget statistics, verifying expenditures, answering phones, court runs, maintaining database files, maintaining consumer fraud files and records, reviewing files for retention periods, keeping account records, setting up notification cases, maintaining personnel records, scheduling, video taping depositions, and providing back up assistance to other secretaries as required. Minimum Qualifications: Minimum Education Level & Type: 6 months post High School Minimum Experience Qualifications: At least 2 years of administrative support and handling of confidential information Special Job Requirements: Applicants who receive an invitation to attend the Oral Board interview will be required to bring a valid typing certificate obtained within the previous 12 months indicating a minimum NET typing speed of 50 WPM or greater. Typing certificates will only be accepted from Pima Community College or Allstaff Services. Information on how to obtain a typing certificate will be given to those candidates that are invited to an Oral Board Interview. A typing certificate MUST be presented in order to be interviewed. Preferred Qualifications: Strong experience in planning, real estate law and employment matters. Experience with filing documents in State and Federal Courts. Experience with legal matter management software.