Office Manager

  • CAMPSystems
  • Savannah, GA
  • 06/22/2020
Full time Administration

Job Description


CAMP Systems is the leading provider of aircraft compliance and health management services to the global business aviation industry. CAMP is the pre-eminent brand in its industry and is the exclusive recommended service provider for nearly all business aircraft manufacturers in the world including Airbus, Bell, Boeing, Bombardier, Cessna, Daher, Dassault, Embraer, Gulfstream, Hawker, HondaJet, Leonardo, and Pilatus. Our services are delivered through a“SaaS plus” model and we support over 20,000 aircraft on our maintenance tracking platform and over 31,000 engines on our engine health monitoring platform. Additionally, CAMP provides shop floor management ERP systems to over 1,300 aircraft maintenance facilities and parts suppliers around the world. CAMP has grown from a single location company in 2001, to over 800 employees in 12 locations around the world.

CAMP is an exciting company to work for, not only because of its future growth prospects, but also because of its culture. Smart, motivated people, who want to take initiative, are given the opportunity and freedom to make things happen. CAMP is wholly owned by Hearst Business Media.

Job Summary

The Office Resource Manager (ORM) is a key player in our Savannah office. The selected candidate will be responsible for all aspects of facility management and serves as a liaison on all IT related support issues. Additionally, the ORM will need to provide ongoing administrative and clerical support to all departments to include scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning and setting up office events, and more. The ORM will be the face of the company answering phones and greeting guests and visitors as they come in to the office. Qualified candidates should have proficient multitasking and organizational skills and excellent communication skills. The ORM should have experience working with and coordinating various schedules, have sound business judgement, and a professional demeanor. As the ORM, you will handle a wide variety of complex and confidential situations with diplomacy and discretion. We are looking for a strong ORM who can collaborate with not only local departments and resources, but also act as a functional unit with other CAMP office managers at our other locations. This position reports directly to the Senior CMP Manager.

Additional Responsibilities:

  • Ensures the facility and property is properly maintained and managed to include budgetary oversight.
  • Processes& allocates Purchase Card transactions.
  • Responsible for daily facility operations (such as distributing building access fobs, security system, etc.)
  • Facility– Maintain cleanliness of inside/outside (anything outside of cleaning company’s duties) Conference room tables, clean walls, clean breakroom daily, fridge/freezer as needed, dust pictures, cubicles, parking lot& dumpster, etc.)
  • Negotiates, schedules and coordinates service contractors for facility (windows, power washing, etc.)
  • Plans and executes Employee Events.
  • Supports employees by maintaining inventory of required office and kitchen supplies.
  • Sorts and distributes main and packages and ship packages via Fed-Ex, UPS, etc.
  • Manages conference room reservations.
  • Places and coordinates service requests on all office/Safety equipment as required.
  • Maintains executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports.
  • Coordinates and assists with projects as needed including preparation of spreadsheets, presentations, and reports.
  • Recording, transcribing, and distributing meeting minutes.
  • Maintains and coordinates the inter-office Birthday and Anniversary schedule.
  • Creates monthly PowerPoint presentation to be displayed with upcoming announcements/events
  • Arranges& coordinates catering requests for meetings.
  • Places service calls on vending machines and makes refund requests as required.
  • Facilitates required in processing and out-processing actions.
  • Performs other duties as assigned.


  • Bachelor’s Degree preferred or equivalent experience.
  • Two (2)-Five (5) years previous experience as an Administrator/Assistant or Office Manager in a corporate environment.
  • Business financial experience strongly preferred.
  • Experience working in and around aviation preferred
  • Must possess excellent communication and interpersonal skills
  • Experience in document management a plus
  • Advanced computer skills, superior proficiency level in all Microsoft Office applications
  • Excellent ability to work with various peers in a strong team centered environment
  • Organizational skills with the ability to multi-task, prioritize and manage time effectively

What we offer

  • Competitive salary
  • Fast-growing environment
  • Generous company benefits including medical, dental and vision insurance; short-term disability, 401k

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status EOE