Reed Smith LLP
Philadelphia, Pennsylvania
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization. Job Duties and Responsibilities Specialized legal support leading to exceptional client service. Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars. Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront. Track all follow-up requests (meetings, materials, deliverables). Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm. Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions. Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda. Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents. Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened. Contribute to success of the attorney's financial and client growth goals. Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response. Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes. Work in conjunction with Firm's Business Center to ensure prompt processing of all expenses. Process timesheets daily, drafting entries and following up as appropriate. Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providng support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends as needed. Additional duties as assigned. Corporate Tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed. Maintain Client Minute Books. Litigation Tasks as required E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred. Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred. Skills: Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and the responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills including the calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines Demonstrated ability to take initiative, manage projects and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Project management skills/training, a plus Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to utilize technology, including computers and telecommunication devices. Ability to handle multiple tasks and diverse work problems on a daily basis and complete assignments within set timelines. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Ability to adapt to changing work situations and grasp and apply new ideas. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to effectively communicate with various personalities at all levels. Ability to work a minimum of 3 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week Working Conditions: You will be required to work in the office a minimum of four days per week. You may occasionally be required to work hours in excess of your normal daily schedule. The specifics of your weekly schedule will be discussed with your direct supervisor. Pay Ranges: This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $31.50 to $38.70, with an estimated annual compensation range of $65,550 to $80,500, based on expected hours. Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization. Job Duties and Responsibilities Specialized legal support leading to exceptional client service. Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars. Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront. Track all follow-up requests (meetings, materials, deliverables). Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm. Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions. Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda. Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents. Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened. Contribute to success of the attorney's financial and client growth goals. Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response. Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes. Work in conjunction with Firm's Business Center to ensure prompt processing of all expenses. Process timesheets daily, drafting entries and following up as appropriate. Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providng support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends as needed. Additional duties as assigned. Corporate Tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed. Maintain Client Minute Books. Litigation Tasks as required E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred. Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred. Skills: Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and the responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills including the calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines Demonstrated ability to take initiative, manage projects and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Project management skills/training, a plus Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to utilize technology, including computers and telecommunication devices. Ability to handle multiple tasks and diverse work problems on a daily basis and complete assignments within set timelines. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Ability to adapt to changing work situations and grasp and apply new ideas. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to effectively communicate with various personalities at all levels. Ability to work a minimum of 3 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week Working Conditions: You will be required to work in the office a minimum of four days per week. You may occasionally be required to work hours in excess of your normal daily schedule. The specifics of your weekly schedule will be discussed with your direct supervisor. Pay Ranges: This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $31.50 to $38.70, with an estimated annual compensation range of $65,550 to $80,500, based on expected hours. Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
Banner Health
Phoenix, Arizona
Is making a difference in someone's life your passion? Banner University Medical Center Phoenix (BUMCP) is seeking a Nurse Practitioner or Physician Assistant to assist in providing Palliative Care. Based out of BUMCP, this provider will work closely with an interdisciplinary team, including a lead physician, social worker, and chaplain, managing patients. Qualified candidate must be detail-oriented, a good communicator, and dedicated to providing excellent care in challenging situations. The ideal NP or PA candidate will be passionate about this type of specialized medical care for people with serious illnesses requiring end-of-life care . The hired APP will be involved in clinical management of patients, leading serious discussions with patients and their families about their malignant pain management, complex symptom control, inpatient end-of-life care, and providing consultations regarding goals of care and advance care planning. This position requires working closely with physicians and other clinicians in a team approach to patient care. Minimum Requirements: Current/Eligible Nurse Practitioner or Physician Assistant Certification and Arizona License Current CPR, BLS, and ACLS Current prescribing privileges including a DEA license for controlled substance 2+ years of patient care experience in Palliative, Hospice, Geriatrics, Oncology, or End-of-Life Care Work Schedule : Full Time M-F Daytime Shift No Call, No Weekends! Location: Banner University Medical Center Phoenix, 1111 East McDowell Road, Phoenix, AZ 85006 Part of a health system that makes the highest level of care accessible to Arizona residents. At the heart is academic medicine - research, teaching and patient care. Banner - University Medical Center Phoenix, formerly Banner Good Samaritan Medical Center, is a nationally recognized academic medical center. The world-class hospital is focused on coordinated clinical care, expanded research activities and nurturing future generations of highly trained medical professionals who serve the community. Banner Benefits: You take care of others. Let us take care of you. At Banner, your benefits package is all about your well-being. But that's more than just basic medical, dental and vision coverage - it's everything that makes you uniquely you, from your emotional health, to your family to your satisfaction at work. So, we design your benefits with you in mind. We listen to what you have to say, offer a wide variety of competitive benefits to give you peace of mind and provide additional tools and resources to support you. Paid Sick Time, Personal Time Off, Malpractice, and CME Allowance Legal, Medical, Dental and Vision Coverage Pet, Auto, and Home Insurance included in Voluntary Benefit Options Adoption Assistance, Fertility Benefits, and Parental Leave Support Resources available for pet care, childcare, elder care, housekeeping, and tutoring 24/7 Confidential Mental Health Support, plus coordination of child and elder care Well-Being Program, including healthy-habit building, fitness challenges, nutrition guides, on-demand webinars, sleep guides, mindfulness, and more! Public Service Loan Forgiveness Financial wellness resources, including retirement plan with matching, employee perks and discounts Our Community: Iconic Landscapes. Picture Perfect Skies. It's time to go beyond. Greater Phoenix, AZ is the nation's sunniest metropolis and the cosmopolitan heart of the majestic Arizona desert. It's a city that basks in year-round sunshine with stunning Sonoran Desert scenery. Phoenix is the United States' sixth-largest city with a population of over 1.4 million, home to 200+ golf courses, MLB Spring Training mecca, daytrip drive to six different lakes, culturally enriches with a plethora of museums, as well as an extensive offering of casual patio dining, destination spas, and upscale shopping. The area offers miles of hiking, biking and equestrian trails, professional sports, world-class theater, and exceptional musical entertainment. Adventure, fresh air, and beautiful sunsets Arizona has it all. Please submit your CV for immediate consideration As an equal opportunity employer, Banner University Medical Group (BUMG) recognizes the power of culture and community and encourages applications from individuals with varied experiences and backgrounds. BUMG is an EEO Employer. POS15104
Is making a difference in someone's life your passion? Banner University Medical Center Phoenix (BUMCP) is seeking a Nurse Practitioner or Physician Assistant to assist in providing Palliative Care. Based out of BUMCP, this provider will work closely with an interdisciplinary team, including a lead physician, social worker, and chaplain, managing patients. Qualified candidate must be detail-oriented, a good communicator, and dedicated to providing excellent care in challenging situations. The ideal NP or PA candidate will be passionate about this type of specialized medical care for people with serious illnesses requiring end-of-life care . The hired APP will be involved in clinical management of patients, leading serious discussions with patients and their families about their malignant pain management, complex symptom control, inpatient end-of-life care, and providing consultations regarding goals of care and advance care planning. This position requires working closely with physicians and other clinicians in a team approach to patient care. Minimum Requirements: Current/Eligible Nurse Practitioner or Physician Assistant Certification and Arizona License Current CPR, BLS, and ACLS Current prescribing privileges including a DEA license for controlled substance 2+ years of patient care experience in Palliative, Hospice, Geriatrics, Oncology, or End-of-Life Care Work Schedule : Full Time M-F Daytime Shift No Call, No Weekends! Location: Banner University Medical Center Phoenix, 1111 East McDowell Road, Phoenix, AZ 85006 Part of a health system that makes the highest level of care accessible to Arizona residents. At the heart is academic medicine - research, teaching and patient care. Banner - University Medical Center Phoenix, formerly Banner Good Samaritan Medical Center, is a nationally recognized academic medical center. The world-class hospital is focused on coordinated clinical care, expanded research activities and nurturing future generations of highly trained medical professionals who serve the community. Banner Benefits: You take care of others. Let us take care of you. At Banner, your benefits package is all about your well-being. But that's more than just basic medical, dental and vision coverage - it's everything that makes you uniquely you, from your emotional health, to your family to your satisfaction at work. So, we design your benefits with you in mind. We listen to what you have to say, offer a wide variety of competitive benefits to give you peace of mind and provide additional tools and resources to support you. Paid Sick Time, Personal Time Off, Malpractice, and CME Allowance Legal, Medical, Dental and Vision Coverage Pet, Auto, and Home Insurance included in Voluntary Benefit Options Adoption Assistance, Fertility Benefits, and Parental Leave Support Resources available for pet care, childcare, elder care, housekeeping, and tutoring 24/7 Confidential Mental Health Support, plus coordination of child and elder care Well-Being Program, including healthy-habit building, fitness challenges, nutrition guides, on-demand webinars, sleep guides, mindfulness, and more! Public Service Loan Forgiveness Financial wellness resources, including retirement plan with matching, employee perks and discounts Our Community: Iconic Landscapes. Picture Perfect Skies. It's time to go beyond. Greater Phoenix, AZ is the nation's sunniest metropolis and the cosmopolitan heart of the majestic Arizona desert. It's a city that basks in year-round sunshine with stunning Sonoran Desert scenery. Phoenix is the United States' sixth-largest city with a population of over 1.4 million, home to 200+ golf courses, MLB Spring Training mecca, daytrip drive to six different lakes, culturally enriches with a plethora of museums, as well as an extensive offering of casual patio dining, destination spas, and upscale shopping. The area offers miles of hiking, biking and equestrian trails, professional sports, world-class theater, and exceptional musical entertainment. Adventure, fresh air, and beautiful sunsets Arizona has it all. Please submit your CV for immediate consideration As an equal opportunity employer, Banner University Medical Group (BUMG) recognizes the power of culture and community and encourages applications from individuals with varied experiences and backgrounds. BUMG is an EEO Employer. POS15104
