US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization. Job Duties and Responsibilities Specialized legal support leading to exceptional client service. Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars. Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront. Track all follow-up requests (meetings, materials, deliverables). Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm. Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions. Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda. Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents. Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened. Contribute to success of the attorney's financial and client growth goals. Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response. Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes. Work in conjunction with Firm's Business Center to ensure prompt processing of all expenses. Process timesheets daily, drafting entries and following up as appropriate. Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providng support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends as needed. Additional duties as assigned. Corporate Tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed. Maintain Client Minute Books. Litigation Tasks as required E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred. Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred. Skills: Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and the responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills including the calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines Demonstrated ability to take initiative, manage projects and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Project management skills/training, a plus Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to utilize technology, including computers and telecommunication devices. Ability to handle multiple tasks and diverse work problems on a daily basis and complete assignments within set timelines. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Ability to adapt to changing work situations and grasp and apply new ideas. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to effectively communicate with various personalities at all levels. Ability to work a minimum of 3 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week Working Conditions: You will be required to work in the office a minimum of four days per week. You may occasionally be required to work hours in excess of your normal daily schedule. The specifics of your weekly schedule will be discussed with your direct supervisor. Pay Ranges: This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $31.50 to $38.70, with an estimated annual compensation range of $65,550 to $80,500, based on expected hours. Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
12/06/2025
Full time
US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients and the broader organization. Job Duties and Responsibilities Specialized legal support leading to exceptional client service. Calendar management and scheduling with meticulous attention to detail, including proactively identifying and monitoring matter-related deadlines, and organizing and creating invitations for internal and external events to include all pertinent details (zoom links, locations, contact information), often across time zones and multiple busy calendars. Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details and execution, to attorney's preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront. Track all follow-up requests (meetings, materials, deliverables). Approach all client interactions, either in writing, by telephone or in person, with professionalism, discretion, and diplomacy, as a representative of the attorney, the practice team and the Firm. Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions. Prepare/draft legal documents as required, including exhibits for trial or closings, trial/closing binders, correspondence, notices, pleadings, and memoranda. Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents. Process Matter Opening Forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of MOFs and new matters opened. Contribute to success of the attorney's financial and client growth goals. Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response. Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes. Work in conjunction with Firm's Business Center to ensure prompt processing of all expenses. Process timesheets daily, drafting entries and following up as appropriate. Onsite responsibilities may include meeting clients in a professional manner; use of standard office equipment, including copiers and scanners; maintaining physical files; reviewing jobs for quality assurance; and providng support to attorneys outside of team assignments Provide support outside of standard working hours, including during evenings and weekends as needed. Additional duties as assigned. Corporate Tasks as required Westlaw/Research: Perform internet research. Request UCC lien/litigation/bankruptcy searches from various entities (both state and county). Request certified copies of formation documents from various entities (both state and county); File formation documents with various entities (both state and county) Maintain paper and electronic filings. Maintain paper files for certain Estate Accounts (i.e., for purposes of tax filings); Retrieve documents from files as needed. Maintain Client Minute Books. Litigation Tasks as required E-Filings: Federal, State and appellate court filings. Scheduling remote court appearances Schedules messengers and other vendors for pick-up of documents for errands such as filings with court, delivery of documents to counsel and other types of errands. Depositions: Schedule court reporter for hearing and/or depositions, download transcript, and/or send to client for review. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred. Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred. Skills: Expert organizational skills Top-notch time management skills Streamlined and polished communication style Problem-solving orientation Ownership of the role and the responsibilities Meticulous attention to detail Ability to remain calm and poised in times of high stress Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents Advanced Outlook skills including the calendaring and task functions Facility with Zoom and MS Teams Ability to handle confidential and sensitive matters professionally and with discretion Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines Demonstrated ability to take initiative, manage projects and handle multiple competing priorities Flexibility and ability to adapt to constantly changing priorities Project management skills/training, a plus Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to deal with stress associated with a fast paced work environment, including handling the demands of multiple tasks on a daily basis. Ability to utilize technology, including computers and telecommunication devices. Ability to handle multiple tasks and diverse work problems on a daily basis and complete assignments within set timelines. Ability to work well as a member of a team and make judgment decisions and handle daily responsibilities with little or no supervision. Ability to adapt to changing work situations and grasp and apply new ideas. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to effectively communicate with various personalities at all levels. Ability to work a minimum of 3 days in the office (and up to 5 days if required) as a member of the EA team that is required to provide coverage in the office 5 days a week Working Conditions: You will be required to work in the office a minimum of four days per week. You may occasionally be required to work hours in excess of your normal daily schedule. The specifics of your weekly schedule will be discussed with your direct supervisor. Pay Ranges: This represents the presently anticipated low and high end of Reed Smith's pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $31.50 to $38.70, with an estimated annual compensation range of $65,550 to $80,500, based on expected hours. Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
12/06/2025
Full time
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
12/06/2025
Full time
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
12/06/2025
Full time
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
12/06/2025
Full time
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
Corporate Counsel, Wesley, LLC Location: Franklin, Tennessee Reports To: General Counsel About Wesley, LLC: Wesley, LLC is a dynamic and growing company committed to helping people exit their timeshare agreements. We are seeking a highly skilled and experienced Corporate Counsel to join our legal team and provide comprehensive legal support across various business functions. Position Summary: The Corporate Counsel will play a critical role in managing legal risks, ensuring compliance, and providing strategic legal advice to Wesley, LLC. This position will be responsible for a broad range of legal matters, working closely with the General Counsel and various departments to support the company's objectives. Primary Job Functions: C-suite Support: Provide legal guidance and support to executive leadership on strategic initiatives and critical business decisions. Outside Counsel Management: Oversee and manage outside counsel relationships, including accounting, billing support, and performance review. Risk Management & Internal Compliance: Develop, implement, and monitor risk management strategies and internal compliance programs to ensure adherence to legal and regulatory requirements. Enterprise Risk Assessment: Conduct comprehensive enterprise-wide risk assessments to identify and mitigate potential legal exposures. Policy Development: Draft and update company policies, including the employee handbook, workplace policies, and procedures, to ensure legal compliance and best practices. Contract Review: Review, draft, and negotiate routine contracts, including standard vendor agreements, service contracts, and Non-Disclosure Agreements (NDAs). Training & Development: Develop and deliver legal training programs and compliance education to employees across the organization. Intellectual Property: Manage intellectual property matters, including patent and trademark protection, IP strategy development, and licensing agreements. Insurance & Claims: Oversee insurance coverage, claims management, and recovery actions to protect company assets. Employment Law & HR Support: Provide legal advice and support on employment law matters, including HR policy development, workplace investigations, employee relations, severance agreements, offer letters, and legal considerations related to artificial intelligence in the workplace. Team Leadership & Supervision: Provide supervision and mentorship to legal support staff, which may include paralegals, legal assistants, and/or legal interns, as the team structure evolves to meet business needs. Qualifications: Juris Doctor (J.D.) degree from an accredited law school. Admission to the bar in TN and in good standing. 10 years of experience as a practicing attorney, preferably with a mix of firm and in-house experience. Strong knowledge of corporate law, contract law, and relevant regulatory frameworks. Experience in employment law, intellectual property, and risk management is highly desirable. Excellent analytical, communication, and interpersonal skills. Proven ability to manage multiple priorities and deadlines effectively. Strong negotiation and conflict resolution skills. Outstanding communication skills, both written and verbal. Excellent legal research and writing skills. Proficient with Google workspace, Google docs, Microsoft Word, etc. Must be a self-starter, extremely detail oriented, able to work independently and in a team environment, and regularly meet deadlines in a fast-paced environment. Benefits: Wesley, LLC offers a competitive salary and benefits package, including health insurance, paid time off, 401k plan, professional development opportunities, etc. PI56c866b89f84-9674
12/06/2025
Full time
Corporate Counsel, Wesley, LLC Location: Franklin, Tennessee Reports To: General Counsel About Wesley, LLC: Wesley, LLC is a dynamic and growing company committed to helping people exit their timeshare agreements. We are seeking a highly skilled and experienced Corporate Counsel to join our legal team and provide comprehensive legal support across various business functions. Position Summary: The Corporate Counsel will play a critical role in managing legal risks, ensuring compliance, and providing strategic legal advice to Wesley, LLC. This position will be responsible for a broad range of legal matters, working closely with the General Counsel and various departments to support the company's objectives. Primary Job Functions: C-suite Support: Provide legal guidance and support to executive leadership on strategic initiatives and critical business decisions. Outside Counsel Management: Oversee and manage outside counsel relationships, including accounting, billing support, and performance review. Risk Management & Internal Compliance: Develop, implement, and monitor risk management strategies and internal compliance programs to ensure adherence to legal and regulatory requirements. Enterprise Risk Assessment: Conduct comprehensive enterprise-wide risk assessments to identify and mitigate potential legal exposures. Policy Development: Draft and update company policies, including the employee handbook, workplace policies, and procedures, to ensure legal compliance and best practices. Contract Review: Review, draft, and negotiate routine contracts, including standard vendor agreements, service contracts, and Non-Disclosure Agreements (NDAs). Training & Development: Develop and deliver legal training programs and compliance education to employees across the organization. Intellectual Property: Manage intellectual property matters, including patent and trademark protection, IP strategy development, and licensing agreements. Insurance & Claims: Oversee insurance coverage, claims management, and recovery actions to protect company assets. Employment Law & HR Support: Provide legal advice and support on employment law matters, including HR policy development, workplace investigations, employee relations, severance agreements, offer letters, and legal considerations related to artificial intelligence in the workplace. Team Leadership & Supervision: Provide supervision and mentorship to legal support staff, which may include paralegals, legal assistants, and/or legal interns, as the team structure evolves to meet business needs. Qualifications: Juris Doctor (J.D.) degree from an accredited law school. Admission to the bar in TN and in good standing. 10 years of experience as a practicing attorney, preferably with a mix of firm and in-house experience. Strong knowledge of corporate law, contract law, and relevant regulatory frameworks. Experience in employment law, intellectual property, and risk management is highly desirable. Excellent analytical, communication, and interpersonal skills. Proven ability to manage multiple priorities and deadlines effectively. Strong negotiation and conflict resolution skills. Outstanding communication skills, both written and verbal. Excellent legal research and writing skills. Proficient with Google workspace, Google docs, Microsoft Word, etc. Must be a self-starter, extremely detail oriented, able to work independently and in a team environment, and regularly meet deadlines in a fast-paced environment. Benefits: Wesley, LLC offers a competitive salary and benefits package, including health insurance, paid time off, 401k plan, professional development opportunities, etc. PI56c866b89f84-9674
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
12/06/2025
Full time
Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to growwith several ongoing projects occurring this yearwe need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization. Compensation details: 17-25 Hourly Wage PIdaec7a4f5be3-6537
Senior Airport Operations Assistant positions plan, schedule, assign, and lead the work of Airport Operations Assistants; assist in airport operations technical training; maintain aircraft inventory and billing data; coordinate maintenance services for airport vehicles, building maintenance services, and contracted maintenance services; enforce airport rules and regulations; operate radio communications equipment; respond to aircraft incidents; operate various types of motorized and power equipment; maintain airport facilities; perform minor maintenance; prepare a variety of memoranda, reports, and correspondence; and perform other duties as assigned. NOTES: Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS). Senior Airport Operations Assistant employees are required to work five days per week, which may include weekends, most holidays, and after hours call-outs for emergencies. You must meet the following requirements on the date you apply, unless otherwise indicated. EXPERIENCE: You must meet ONE of the following options: Six months of full-time experience as an Airport Operations Assistant with the City of San Diego. One year and six months of full-time experience in general aviation airport operations, including airport management, airport operational maintenance, air traffic control, or a closely related field. Possession of a Private or Commercial Pilot's Certificate with an Instrument Rating or Military Aviator Rating AND six months of full-time experience in general aviation airport operations, including airport management, airport operational maintenance, air traffic control, or a closely related field. Associate's Degree or higher in Airport Flight Operations, Aviation Management, or a closely related field AND six months of full-time experience in general aviation airport operations, including airport management, airport operational maintenance, air traffic control, or a closely related field. NOTE: City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered. LICENSE: A valid California Class C Driver License is required at the time of hire. HIGHLY DESIRABLE: Pilot's Certificate. American Association of Airport Executives (AAAE) Certification. Other aviation related ratings. Proficiency in the use of computer applications including Microsoft Word, Excel, and Access. REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION): Proof of degree/transcripts, if utilized to meet the minimum requirements. Proof of Private or Commercial Pilot's Certificate with an Instrument Rating or Military Aviator Rating, if utilized to meet the minimum requirements. For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements. Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: ; or to the Employee Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying. Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview. PRE-EMPLOYMENT REQUIREMENTS : Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation. All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities. Rev. 11 - December 5, 2025 (New Recruitment Date) Compensation details: 31.65-37.8 Hourly Wage PI6c0bf3d3e92f-9033
12/06/2025
Full time
Senior Airport Operations Assistant positions plan, schedule, assign, and lead the work of Airport Operations Assistants; assist in airport operations technical training; maintain aircraft inventory and billing data; coordinate maintenance services for airport vehicles, building maintenance services, and contracted maintenance services; enforce airport rules and regulations; operate radio communications equipment; respond to aircraft incidents; operate various types of motorized and power equipment; maintain airport facilities; perform minor maintenance; prepare a variety of memoranda, reports, and correspondence; and perform other duties as assigned. NOTES: Eligible benefited employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS). Senior Airport Operations Assistant employees are required to work five days per week, which may include weekends, most holidays, and after hours call-outs for emergencies. You must meet the following requirements on the date you apply, unless otherwise indicated. EXPERIENCE: You must meet ONE of the following options: Six months of full-time experience as an Airport Operations Assistant with the City of San Diego. One year and six months of full-time experience in general aviation airport operations, including airport management, airport operational maintenance, air traffic control, or a closely related field. Possession of a Private or Commercial Pilot's Certificate with an Instrument Rating or Military Aviator Rating AND six months of full-time experience in general aviation airport operations, including airport management, airport operational maintenance, air traffic control, or a closely related field. Associate's Degree or higher in Airport Flight Operations, Aviation Management, or a closely related field AND six months of full-time experience in general aviation airport operations, including airport management, airport operational maintenance, air traffic control, or a closely related field. NOTE: City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered. LICENSE: A valid California Class C Driver License is required at the time of hire. HIGHLY DESIRABLE: Pilot's Certificate. American Association of Airport Executives (AAAE) Certification. Other aviation related ratings. Proficiency in the use of computer applications including Microsoft Word, Excel, and Access. REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION): Proof of degree/transcripts, if utilized to meet the minimum requirements. Proof of Private or Commercial Pilot's Certificate with an Instrument Rating or Military Aviator Rating, if utilized to meet the minimum requirements. For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements. Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: ; or to the Employee Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying. Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview. PRE-EMPLOYMENT REQUIREMENTS : Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation. All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities. Rev. 11 - December 5, 2025 (New Recruitment Date) Compensation details: 31.65-37.8 Hourly Wage PI6c0bf3d3e92f-9033
Vanguard Group Staffing, Inc.
West Harrison, New York
FABULOUS OPPORTUNITY AVAILABLE Our client, a well-known academic institution, is seeking an Executive Assistant to provide support to the General Counsel. This position will be fully onsite in upper Manhattan, Monday through Friday, with the potential for temp-to-direct hire. RESPONSBILITIES will include but not be limited to: Providing high level administrative support to the Attorneys and working in collaboration and support of other administrative staff The supervision and coordination of the daily operations of the department, consisting of attorneys, one other administrative assistant, law interns, legal fellow and work-study students. Assisting the VP with other areas and business functions within the Vice Presidents' responsibilities Manage extensive calendars including scheduling and arranging meetings, conference calls, travel plans, seminars and appointments Overseeing and processing payment for invoices Create and process expense reports, edit/proofread correspondence and other written materials Open and distribute incoming mail, filing of a variety of types of documents (manually as well as electronically) Process employee transactions; coordinate interviews for law interns, attorneys and support staff and review/authorize timecards for attorneys and staff Maintain inventory of office supplies and equipment; ordering supplies as necessary and troubleshoot equipment as needed Coordinate and prepare departmental committee meetings, board meetings, and pro bono projects/assignments REQUIRED EXPERIENCE/SKILLS: Bachelor's Degree preferred 5+ years of high level Administrative/Executive support Clear and concise communication/diction, over the telephone as well as in person and with groups, and via written communications Ability to take initiative and work independently, manage challenging situations and respond to changing priorities and urgent matters, with a positive attitude and professionalism Identify, define and analyze information/situations before recommending a course of action Ability to use discretion, and good judgement when dealing with confidential/highly sensitive issues
12/06/2025
Full time
FABULOUS OPPORTUNITY AVAILABLE Our client, a well-known academic institution, is seeking an Executive Assistant to provide support to the General Counsel. This position will be fully onsite in upper Manhattan, Monday through Friday, with the potential for temp-to-direct hire. RESPONSBILITIES will include but not be limited to: Providing high level administrative support to the Attorneys and working in collaboration and support of other administrative staff The supervision and coordination of the daily operations of the department, consisting of attorneys, one other administrative assistant, law interns, legal fellow and work-study students. Assisting the VP with other areas and business functions within the Vice Presidents' responsibilities Manage extensive calendars including scheduling and arranging meetings, conference calls, travel plans, seminars and appointments Overseeing and processing payment for invoices Create and process expense reports, edit/proofread correspondence and other written materials Open and distribute incoming mail, filing of a variety of types of documents (manually as well as electronically) Process employee transactions; coordinate interviews for law interns, attorneys and support staff and review/authorize timecards for attorneys and staff Maintain inventory of office supplies and equipment; ordering supplies as necessary and troubleshoot equipment as needed Coordinate and prepare departmental committee meetings, board meetings, and pro bono projects/assignments REQUIRED EXPERIENCE/SKILLS: Bachelor's Degree preferred 5+ years of high level Administrative/Executive support Clear and concise communication/diction, over the telephone as well as in person and with groups, and via written communications Ability to take initiative and work independently, manage challenging situations and respond to changing priorities and urgent matters, with a positive attitude and professionalism Identify, define and analyze information/situations before recommending a course of action Ability to use discretion, and good judgement when dealing with confidential/highly sensitive issues
Description Summary: Provides Physical Therapy Services to patients referred, including assessment, treatment plan development and implementation with the follow-up and discharge planning. Actively assists with clinical aspects of the department, including program development, department operations and Performance Improvement activities. Assists with supervising and coordinating the Physical Therapy and Physical Therapy Assistant student programs. In addition, supervises Licensed Physical Therapy Assistants, Rehab Technicians, and Volunteers. Responsibilities: Performs comprehensive diagnostic evaluations to determine the status of the physical, cognitive abilities of inpatients and outpatients, considering diagnosis and age specific needs. Develops and implements, with patient/family participation, individualized treatment plans, as indicated, considering diagnosis and age specific needs, with measurable goals and methods to achieve goals. Adheres consistently to the P&Ps relating to documentation, to include: Initial Patient Evaluations, Daily and Weekly Progress notes as required, Discharge Summaries and other notations as appropriate. Participates in patient care conferences, family conferences, in-service programs, and departmental and interdepartmental meetings. Counsels both patient (if appropriate), family, and other involved individuals regarding patient evaluation, care, and treatment. Initiates and completes discharge planning in a timely manner and provides effective education and training. Assists with coordination and supervision of the Physical Therapy and Physical Therapy Assistant student programs, as well as the volunteer program. Actively assists with clinical aspects of the department including orientation of new associates, scheduling of patients to assure quality patient coverage and appropriate staff supervision, as necessary. Demonstrates adherence to the CORE values of CHRISTUS Santa Rosa Health System. Understands, supports, and participates in Performance Improvement activities. Complies with and develops efficient and creative ways to maintain departmental productivity standards. Maintains an awareness of other agencies within the community in order to make appropriate referrals, when indicated, to network and to increase knowledge of community resources. Identifies and provides educational opportunities for self, department, and community. Participates in research activities as appropriate. Demonstrates competence to perform assigned patient care responsibilities in a manner that meets the age-specific and developmental, and population specific needs of patients served by the department. Appropriately adapts assigned patient assessment, treatment, and/or care methods to accommodate the unique physical, psychological, cultural, age-specific, and other developmental needs of each patient served. Fosters and promotes positive and professional relationships with members of the medical staff, physicians, and referral sources. Performs other related duties as directed. Requirements: Bachelor's, Master's, or entry level Doctorate of Physical Therapy degree from an accredited college or university in the area of Physical Therapy is required. All modalities/equipment used by a Physical Therapist as outlined by the Executive Council of Physical Therapy and Occupational Therapy Examiners. Licensed as a Physical Therapist by the Texas Executive Council of Physical and Occupational Therapy Examiners. BLS certification is required. Must also successfully complete the pre-employment/post job offer health screening examination and the annual screening, each year thereafter as an employee. Work Schedule: 8AM - 5PM Monday-Friday Work Type: Full Time
12/06/2025
Full time
Description Summary: Provides Physical Therapy Services to patients referred, including assessment, treatment plan development and implementation with the follow-up and discharge planning. Actively assists with clinical aspects of the department, including program development, department operations and Performance Improvement activities. Assists with supervising and coordinating the Physical Therapy and Physical Therapy Assistant student programs. In addition, supervises Licensed Physical Therapy Assistants, Rehab Technicians, and Volunteers. Responsibilities: Performs comprehensive diagnostic evaluations to determine the status of the physical, cognitive abilities of inpatients and outpatients, considering diagnosis and age specific needs. Develops and implements, with patient/family participation, individualized treatment plans, as indicated, considering diagnosis and age specific needs, with measurable goals and methods to achieve goals. Adheres consistently to the P&Ps relating to documentation, to include: Initial Patient Evaluations, Daily and Weekly Progress notes as required, Discharge Summaries and other notations as appropriate. Participates in patient care conferences, family conferences, in-service programs, and departmental and interdepartmental meetings. Counsels both patient (if appropriate), family, and other involved individuals regarding patient evaluation, care, and treatment. Initiates and completes discharge planning in a timely manner and provides effective education and training. Assists with coordination and supervision of the Physical Therapy and Physical Therapy Assistant student programs, as well as the volunteer program. Actively assists with clinical aspects of the department including orientation of new associates, scheduling of patients to assure quality patient coverage and appropriate staff supervision, as necessary. Demonstrates adherence to the CORE values of CHRISTUS Santa Rosa Health System. Understands, supports, and participates in Performance Improvement activities. Complies with and develops efficient and creative ways to maintain departmental productivity standards. Maintains an awareness of other agencies within the community in order to make appropriate referrals, when indicated, to network and to increase knowledge of community resources. Identifies and provides educational opportunities for self, department, and community. Participates in research activities as appropriate. Demonstrates competence to perform assigned patient care responsibilities in a manner that meets the age-specific and developmental, and population specific needs of patients served by the department. Appropriately adapts assigned patient assessment, treatment, and/or care methods to accommodate the unique physical, psychological, cultural, age-specific, and other developmental needs of each patient served. Fosters and promotes positive and professional relationships with members of the medical staff, physicians, and referral sources. Performs other related duties as directed. Requirements: Bachelor's, Master's, or entry level Doctorate of Physical Therapy degree from an accredited college or university in the area of Physical Therapy is required. All modalities/equipment used by a Physical Therapist as outlined by the Executive Council of Physical Therapy and Occupational Therapy Examiners. Licensed as a Physical Therapist by the Texas Executive Council of Physical and Occupational Therapy Examiners. BLS certification is required. Must also successfully complete the pre-employment/post job offer health screening examination and the annual screening, each year thereafter as an employee. Work Schedule: 8AM - 5PM Monday-Friday Work Type: Full Time
We are seeking Administrative Assistants at all levels to fill several long-term temporary and temporary-to-regular hire positions at prestigious, well-known organization with locations in Midtown Manhattan, Upper Manhattan, and The Bronx. Successful applicants must possess: Microsoft Office Skills A professional demeanor Proper phone etiquette Ability to multi-task and perform office support duties The desire to bring their strong work ethic to a fabulous work environment These positions include entry level, mid level, and Executive level. Bilingual skills are a plus for some of these openings. If you would like to join a great team, please email your resume today. We look forward to seeing your resume.
12/05/2025
Full time
We are seeking Administrative Assistants at all levels to fill several long-term temporary and temporary-to-regular hire positions at prestigious, well-known organization with locations in Midtown Manhattan, Upper Manhattan, and The Bronx. Successful applicants must possess: Microsoft Office Skills A professional demeanor Proper phone etiquette Ability to multi-task and perform office support duties The desire to bring their strong work ethic to a fabulous work environment These positions include entry level, mid level, and Executive level. Bilingual skills are a plus for some of these openings. If you would like to join a great team, please email your resume today. We look forward to seeing your resume.
Description: POSITION SUMMARY Do you love keeping things running smoothly-and love potatoes, too? We're looking for an Executive Assistant who can juggle calendars, support executive leaders, and take pride in managing payroll with precision. If you're organized, dependable, take confidentiality seriously, and ready to grow with a company that's as grounded as our crops, we'd love to have you on our team! Our Mission: Always improving. Always serving. Always winning together. Exceeding expectations every day. Requirements: ESSENTIAL DUTIES AND RESPONSIBILITIES EXECUTIVE ASSISTANT RESPONSIBILITIES Manage calendars, schedules, and appointments to ensure optimal use of the executive's time and priorities. Coordinate travel arrangements including transportation, accommodations, and event registrations. Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials with a high degree of accuracy, clarity, and professionalism. Develop, document, and maintain company standard operating procedures (SOPs) and administrative processes. Serve as the point of contact when needed for internal and external communications, ensuring timely and professional responses. Plan and coordinate meetings, including scheduling, preparing agendas and materials, and recording and distributing minutes. Support project management by tracking timelines, deliverables, and tasks; preparing status updates; managing resources; and identifying potential issues and solutions. Organize and maintain comprehensive filing systems for both digital and physical records. Process expense reports, reconcile credit card statements, and assist with timecard approvals and payroll coordination. Act as a gatekeeper and liaison, building strong working relationships with staff, stakeholders, and external partners. Assist in planning and executing company events, community initiatives, and donation programs. Maintain a professional, organized, and welcoming executive office and shared workspaces. Take on additional administrative duties and special projects as assigned, demonstrating adaptability and initiative. Payroll & Benefits Responsibilities Process bi-weekly payroll accurately and on schedule. Maintain and update payroll and employee records. Ensure compliance with federal, state, and local payroll, wage, and hour laws. Reconcile benefit invoices and support benefit plan administration. Collaborate with the HR Manager and Controller on payroll and benefits reporting and audits. Maintain confidentiality and data integrity in all payroll and benefits processes. EDUCATION AND EXPERIENCE Bachelor's degree preferred Experience with payroll and some accounting preferred Experience with ERP and HRIS and related systems REQUIRED SKILLS AND ABILITIES Proven experience as an Executive Assistant or similar administrative role. Strong organizational, time management, and prioritization skills. Excellent written and verbal communication abilities. High attention to detail and commitment to accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to learn and utilize HRIS and ERP systems efficiently. Discretion and integrity when handling confidential information. Collaborative, team-oriented mindset aligned with company values. Valid driver's license and ability to travel as needed. PHYSICAL AND ENVIRONMENTAL DEMANDS Prolonged periods of sitting at a desk and working on a computer Must be able to lift 15 pounds at times. WHY WORK AT ALSUM Employer contributed health plan Employer paid life insurance Voluntary dental, life, disability, and vision insurance Onsite fitness center Vacation and holiday pay Profit sharing 401(k) with company match Employee discounts and free product OUR VALUES Integrity We have an uncompromising commitment to do what is right and conduct our business with respect, honesty, fairness ,and value in all that we do. Accountability We accept responsibility for the work we do and strive for continuous improvement and growth. Excellence We achieve the highest possible level of quality for the produce we grow and market and the service we provide. Stewardship We devote our resources to the sustainability of the environment for current and future generations. Servant Leadership We care, serve, and extend ourselves to meet the needs and contribute to the success of our associates, customers, suppliers, and the community. We are an Equal Opportunity Employer and a Drug Free Workplace. PI0d0c27cce86f-1260
12/05/2025
Full time
Description: POSITION SUMMARY Do you love keeping things running smoothly-and love potatoes, too? We're looking for an Executive Assistant who can juggle calendars, support executive leaders, and take pride in managing payroll with precision. If you're organized, dependable, take confidentiality seriously, and ready to grow with a company that's as grounded as our crops, we'd love to have you on our team! Our Mission: Always improving. Always serving. Always winning together. Exceeding expectations every day. Requirements: ESSENTIAL DUTIES AND RESPONSIBILITIES EXECUTIVE ASSISTANT RESPONSIBILITIES Manage calendars, schedules, and appointments to ensure optimal use of the executive's time and priorities. Coordinate travel arrangements including transportation, accommodations, and event registrations. Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials with a high degree of accuracy, clarity, and professionalism. Develop, document, and maintain company standard operating procedures (SOPs) and administrative processes. Serve as the point of contact when needed for internal and external communications, ensuring timely and professional responses. Plan and coordinate meetings, including scheduling, preparing agendas and materials, and recording and distributing minutes. Support project management by tracking timelines, deliverables, and tasks; preparing status updates; managing resources; and identifying potential issues and solutions. Organize and maintain comprehensive filing systems for both digital and physical records. Process expense reports, reconcile credit card statements, and assist with timecard approvals and payroll coordination. Act as a gatekeeper and liaison, building strong working relationships with staff, stakeholders, and external partners. Assist in planning and executing company events, community initiatives, and donation programs. Maintain a professional, organized, and welcoming executive office and shared workspaces. Take on additional administrative duties and special projects as assigned, demonstrating adaptability and initiative. Payroll & Benefits Responsibilities Process bi-weekly payroll accurately and on schedule. Maintain and update payroll and employee records. Ensure compliance with federal, state, and local payroll, wage, and hour laws. Reconcile benefit invoices and support benefit plan administration. Collaborate with the HR Manager and Controller on payroll and benefits reporting and audits. Maintain confidentiality and data integrity in all payroll and benefits processes. EDUCATION AND EXPERIENCE Bachelor's degree preferred Experience with payroll and some accounting preferred Experience with ERP and HRIS and related systems REQUIRED SKILLS AND ABILITIES Proven experience as an Executive Assistant or similar administrative role. Strong organizational, time management, and prioritization skills. Excellent written and verbal communication abilities. High attention to detail and commitment to accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to learn and utilize HRIS and ERP systems efficiently. Discretion and integrity when handling confidential information. Collaborative, team-oriented mindset aligned with company values. Valid driver's license and ability to travel as needed. PHYSICAL AND ENVIRONMENTAL DEMANDS Prolonged periods of sitting at a desk and working on a computer Must be able to lift 15 pounds at times. WHY WORK AT ALSUM Employer contributed health plan Employer paid life insurance Voluntary dental, life, disability, and vision insurance Onsite fitness center Vacation and holiday pay Profit sharing 401(k) with company match Employee discounts and free product OUR VALUES Integrity We have an uncompromising commitment to do what is right and conduct our business with respect, honesty, fairness ,and value in all that we do. Accountability We accept responsibility for the work we do and strive for continuous improvement and growth. Excellence We achieve the highest possible level of quality for the produce we grow and market and the service we provide. Stewardship We devote our resources to the sustainability of the environment for current and future generations. Servant Leadership We care, serve, and extend ourselves to meet the needs and contribute to the success of our associates, customers, suppliers, and the community. We are an Equal Opportunity Employer and a Drug Free Workplace. PI0d0c27cce86f-1260
Assistant General Counsel - Contracts & Transactions Sandy Springs, GA, USA Requisition ID Req About Asbury Asbury Automotive Group (NYSE: ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer . At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report. The Assistant General Counsel - Contracts & Transactions provides legal advice and services in the areas of commercial contracts, real estate and environmental matters, construction issues, intellectual property, as well as general contracts support on a broad range of commercial agreements on a companywide basis. The position supports the General Counsel; VP, Associate General Counsel - Transactions; executive management; various department heads; and field personnel, as well as directs and manages outside counsel as required. Duties/Responsibilities Provide legal support to all DSC departments and the field on contract drafting, review, interpretation, and negotiation, including but not limited to technology contracts; software licensing agreements; data privacy & security agreements; IT services/consulting agreements; equipment & supplier agreements; hotel/event agreements; marketing/advertising/sponsorship agreements; lending agreements; franchise agreements; and government contractsProvide legal support to Real Estate Team for new purchase/sale/lease transactions (also including environmental, land use and zoning aspects)Provide legal support to Real Estate Team on issues with existing properties (landlord/tenant, eminent domain, easements, tax, etc.)Provide legal support to Construction Team on construction contracts and related issuesProvide legal support on F&I products and automotive dealer agreementsProvide legal support for IP infringement claims, both initiated and received (send C&D letters and evaluate and respond to C&D letters received from various patent trolls and competitors)Maintain the company's IP portfolio (initiate new USPTO filings where needed, track relevant deadlines for existing marks, coordinate internal evaluation of renewals)Provide support to Internal Audit and Risk Management on audit, risk and compliance related matters Required Skills/Abilities A minimum of 7+ years of legal practice focused on a broad range of commercial agreements (including but not limited to real estate, leasing and construction transactions and related environmental, land use & zoning issues)Superior contract drafting & negotiating skills and experience drafting a wide range of contracts is requiredIntellectual property experience preferredExperience in the automotive sector (or a related sector with strong manufacturer dynamics) is an assetIn-house experience a plus, but not requiredStrong business acumen, customer/business partner focus and leadership presenceStrong intellectual capacity and work ethic along with a high personal standard of excellenceEnthusiastic with strong interpersonal skills and process improvement focusExperience dealing with a wide range of legal issuesResourceful and results-orientedExperience managing outside counsel to obtain legal advice in cost effective mannerExcellent time management and organizational skills with a proven ability to meet deadlines and manage detailAbility to function well in a high-paced and at times stressful environment Proficiency with: WordExcelLegal Tracker (Serengeti)CSC Entity Management DatabaseSharepoint Education & Experience A Juris Doctor degree from a nationally recognized law school with excellent academic credentials in law school and in undergraduate studies.Member in good standing of any U.S. state (or D.C.) bar Pay and Recognition: Weekly pay Paid holidays & paid time off Paid training Stock Awards (select management and front-line team member's eligible) Insurance / Retirement: Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans Up to 12 weeks paid pregnancy leave (disability leave) Paid Parental Leave Health savings Flex spending accounts (tax free) Short-term and Long-term disability plans Life Insurance (Whole Life and Term) 401k with company match Learning, Tuition Assistance and Career Development: Digital career path tool to assist with career development Continuous training through Asbury's Internal Learning Management System Professional growth and development opportunities Additional advantages: Student loan relief resources Employee assistance program Employee discounts on parts and service repairs Scholarship awards Opportunities to join our community service initiatives, which includes paid volunteer hours Aggressive Employee referral program with bonus opportunities INDOTHER Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace. Job Details Job FamilyLegal PI0ccc8aad5-
12/05/2025
Full time
Assistant General Counsel - Contracts & Transactions Sandy Springs, GA, USA Requisition ID Req About Asbury Asbury Automotive Group (NYSE: ABG) is a Fortune 500 company and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer . At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report. The Assistant General Counsel - Contracts & Transactions provides legal advice and services in the areas of commercial contracts, real estate and environmental matters, construction issues, intellectual property, as well as general contracts support on a broad range of commercial agreements on a companywide basis. The position supports the General Counsel; VP, Associate General Counsel - Transactions; executive management; various department heads; and field personnel, as well as directs and manages outside counsel as required. Duties/Responsibilities Provide legal support to all DSC departments and the field on contract drafting, review, interpretation, and negotiation, including but not limited to technology contracts; software licensing agreements; data privacy & security agreements; IT services/consulting agreements; equipment & supplier agreements; hotel/event agreements; marketing/advertising/sponsorship agreements; lending agreements; franchise agreements; and government contractsProvide legal support to Real Estate Team for new purchase/sale/lease transactions (also including environmental, land use and zoning aspects)Provide legal support to Real Estate Team on issues with existing properties (landlord/tenant, eminent domain, easements, tax, etc.)Provide legal support to Construction Team on construction contracts and related issuesProvide legal support on F&I products and automotive dealer agreementsProvide legal support for IP infringement claims, both initiated and received (send C&D letters and evaluate and respond to C&D letters received from various patent trolls and competitors)Maintain the company's IP portfolio (initiate new USPTO filings where needed, track relevant deadlines for existing marks, coordinate internal evaluation of renewals)Provide support to Internal Audit and Risk Management on audit, risk and compliance related matters Required Skills/Abilities A minimum of 7+ years of legal practice focused on a broad range of commercial agreements (including but not limited to real estate, leasing and construction transactions and related environmental, land use & zoning issues)Superior contract drafting & negotiating skills and experience drafting a wide range of contracts is requiredIntellectual property experience preferredExperience in the automotive sector (or a related sector with strong manufacturer dynamics) is an assetIn-house experience a plus, but not requiredStrong business acumen, customer/business partner focus and leadership presenceStrong intellectual capacity and work ethic along with a high personal standard of excellenceEnthusiastic with strong interpersonal skills and process improvement focusExperience dealing with a wide range of legal issuesResourceful and results-orientedExperience managing outside counsel to obtain legal advice in cost effective mannerExcellent time management and organizational skills with a proven ability to meet deadlines and manage detailAbility to function well in a high-paced and at times stressful environment Proficiency with: WordExcelLegal Tracker (Serengeti)CSC Entity Management DatabaseSharepoint Education & Experience A Juris Doctor degree from a nationally recognized law school with excellent academic credentials in law school and in undergraduate studies.Member in good standing of any U.S. state (or D.C.) bar Pay and Recognition: Weekly pay Paid holidays & paid time off Paid training Stock Awards (select management and front-line team member's eligible) Insurance / Retirement: Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans Up to 12 weeks paid pregnancy leave (disability leave) Paid Parental Leave Health savings Flex spending accounts (tax free) Short-term and Long-term disability plans Life Insurance (Whole Life and Term) 401k with company match Learning, Tuition Assistance and Career Development: Digital career path tool to assist with career development Continuous training through Asbury's Internal Learning Management System Professional growth and development opportunities Additional advantages: Student loan relief resources Employee assistance program Employee discounts on parts and service repairs Scholarship awards Opportunities to join our community service initiatives, which includes paid volunteer hours Aggressive Employee referral program with bonus opportunities INDOTHER Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace. Job Details Job FamilyLegal PI0ccc8aad5-
Corporate Counsel, Wesley, LLC Location:Franklin, Tennessee Reports To:General Counsel About Wesley, LLC: Wesley, LLC is a dynamic and growing company committed to helping people exit their timeshare agreements. We are seeking a highly skilled and experienced Corporate Counsel to join our legal team and provide comprehensive legal support across various business functions. Position Summary: The Corporate Counsel will play a critical role in managing legal risks, ensuring compliance, and providing strategic legal advice to Wesley, LLC. This position will be responsible for a broad range of legal matters, working closely with the General Counsel and various departments to support the company's objectives. Primary Job Functions: C-suite Support:Provide legal guidance and support to executive leadership on strategic initiatives and critical business decisions. Outside Counsel Management:Oversee and manage outside counsel relationships, including accounting, billing support, and performance review. Risk Management & Internal Compliance:Develop, implement, and monitor risk management strategies and internal compliance programs to ensure adherence to legal and regulatory requirements. Enterprise Risk Assessment:Conduct comprehensive enterprise-wide risk assessments to identify and mitigate potential legal exposures. Policy Development:Draft and update company policies, including the employee handbook, workplace policies, and procedures, to ensure legal compliance and best practices. Contract Review:Review, draft, and negotiate routine contracts, including standard vendor agreements, service contracts, and Non-Disclosure Agreements (NDAs). Training & Development:Develop and deliver legal training programs and compliance education to employees across the organization. Intellectual Property:Manage intellectual property matters, including patent and trademark protection, IP strategy development, and licensing agreements. Insurance & Claims:Oversee insurance coverage, claims management, and recovery actions to protect company assets. Employment Law & HR Support:Provide legal advice and support on employment law matters, including HR policy development, workplace investigations, employee relations, severance agreements, offer letters, and legal considerations related to artificial intelligence in the workplace. Team Leadership & Supervision:Provide supervision and mentorship to legal support staff, which may include paralegals, legal assistants, and/or legal interns, as the team structure evolves to meet business needs. Qualifications: Juris Doctor (J.D.) degree from an accredited law school. Admission to the bar in TN and in good standing. 10 years of experience as a practicing attorney, preferably with a mix of firm and in-house experience. Strong knowledge of corporate law, contract law, and relevant regulatory frameworks. Experience in employment law, intellectual property, and risk management is highly desirable. Excellent analytical, communication, and interpersonal skills. Proven ability to manage multiple priorities and deadlines effectively. Strong negotiation and conflict resolution skills. Outstanding communication skills, both written and verbal. Excellent legal research and writing skills. Proficient with Google workspace, Google docs, Microsoft Word, etc. Must be a self-starter, extremely detail oriented, able to work independently and in a team environment, and regularly meet deadlines in a fast-paced environment. Benefits: Wesley, LLC offers a competitive salary and benefits package, including health insurance, paid time off, 401k plan, professional development opportunities, etc. PIf8afd79c044f-9674
12/05/2025
Full time
Corporate Counsel, Wesley, LLC Location:Franklin, Tennessee Reports To:General Counsel About Wesley, LLC: Wesley, LLC is a dynamic and growing company committed to helping people exit their timeshare agreements. We are seeking a highly skilled and experienced Corporate Counsel to join our legal team and provide comprehensive legal support across various business functions. Position Summary: The Corporate Counsel will play a critical role in managing legal risks, ensuring compliance, and providing strategic legal advice to Wesley, LLC. This position will be responsible for a broad range of legal matters, working closely with the General Counsel and various departments to support the company's objectives. Primary Job Functions: C-suite Support:Provide legal guidance and support to executive leadership on strategic initiatives and critical business decisions. Outside Counsel Management:Oversee and manage outside counsel relationships, including accounting, billing support, and performance review. Risk Management & Internal Compliance:Develop, implement, and monitor risk management strategies and internal compliance programs to ensure adherence to legal and regulatory requirements. Enterprise Risk Assessment:Conduct comprehensive enterprise-wide risk assessments to identify and mitigate potential legal exposures. Policy Development:Draft and update company policies, including the employee handbook, workplace policies, and procedures, to ensure legal compliance and best practices. Contract Review:Review, draft, and negotiate routine contracts, including standard vendor agreements, service contracts, and Non-Disclosure Agreements (NDAs). Training & Development:Develop and deliver legal training programs and compliance education to employees across the organization. Intellectual Property:Manage intellectual property matters, including patent and trademark protection, IP strategy development, and licensing agreements. Insurance & Claims:Oversee insurance coverage, claims management, and recovery actions to protect company assets. Employment Law & HR Support:Provide legal advice and support on employment law matters, including HR policy development, workplace investigations, employee relations, severance agreements, offer letters, and legal considerations related to artificial intelligence in the workplace. Team Leadership & Supervision:Provide supervision and mentorship to legal support staff, which may include paralegals, legal assistants, and/or legal interns, as the team structure evolves to meet business needs. Qualifications: Juris Doctor (J.D.) degree from an accredited law school. Admission to the bar in TN and in good standing. 10 years of experience as a practicing attorney, preferably with a mix of firm and in-house experience. Strong knowledge of corporate law, contract law, and relevant regulatory frameworks. Experience in employment law, intellectual property, and risk management is highly desirable. Excellent analytical, communication, and interpersonal skills. Proven ability to manage multiple priorities and deadlines effectively. Strong negotiation and conflict resolution skills. Outstanding communication skills, both written and verbal. Excellent legal research and writing skills. Proficient with Google workspace, Google docs, Microsoft Word, etc. Must be a self-starter, extremely detail oriented, able to work independently and in a team environment, and regularly meet deadlines in a fast-paced environment. Benefits: Wesley, LLC offers a competitive salary and benefits package, including health insurance, paid time off, 401k plan, professional development opportunities, etc. PIf8afd79c044f-9674
Beacon Hill Staffing Group, LLC
New York, New York
Our client, a global private equity firm, located in Midtown, Manhattan, is looking for a Temporary Executive Assistant to support the Investor Relations team from early December through January (at least). This position will operate mostly on a hybrid schedule, requiring Monday-Thursday on-site with the occasional Friday in office from 9am-5pm daily with availability for overtime as needed. Pay rate up to $50/hour DOE. Responsibilities: Supporting a team of about six professionals, working closely with colleagues in both the US and UK offices Managing complex scheduling Coordinating investor meetings and due diligence sessions Arranging travel and hotel logistics for roadshows and conferences Maintaining accurate records in the firm's CRM system Experience: 5+ years of EA experience in finance or alternative investments Exposure to Investor Relations / client-facing position Strong communication and organizational skills The ability to stay calm under pressure Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
12/04/2025
Full time
Our client, a global private equity firm, located in Midtown, Manhattan, is looking for a Temporary Executive Assistant to support the Investor Relations team from early December through January (at least). This position will operate mostly on a hybrid schedule, requiring Monday-Thursday on-site with the occasional Friday in office from 9am-5pm daily with availability for overtime as needed. Pay rate up to $50/hour DOE. Responsibilities: Supporting a team of about six professionals, working closely with colleagues in both the US and UK offices Managing complex scheduling Coordinating investor meetings and due diligence sessions Arranging travel and hotel logistics for roadshows and conferences Maintaining accurate records in the firm's CRM system Experience: 5+ years of EA experience in finance or alternative investments Exposure to Investor Relations / client-facing position Strong communication and organizational skills The ability to stay calm under pressure Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
Our client, a leading restaurant group with locations throughout NYC, has an immediate need for an experienced Executive Assistant, to join our winning team in New York. Our candidate of choice will bring prior experience as an Executive Assistant for a high net worth individual. KEY RESPONSIBILITIES: Manage the CEO's calendars, schedules, and travel logistics, ensuring optimal time management and preparedness for meetings and events. Coordinate internal and external meetings, prepare agendas and materials, and track follow-up actions to ensure timely execution. Anticipate needs; look ahead to potential challenges, prepare solutions in advance; and manage last-minute issues calmly and efficiently. Build strong working relationships with other administrators and staff to support cross-team coordination and collaboration. Handle sensitive information with the highest level of discretion and sound judgment. Represent the CEO with professionalism and integrity in all internal and external interactions. Assist with key projects and initiatives as assigned, including process improvements, events, and internal communications. KEY REQUIREMENTS: Generally expected to have at least 3 years of executive-level administrative experience in supporting a senior leader. Demonstrated ability to manage multiple priorities, anticipate needs, and exercise sound judgment. Excellent organizational and project management abilities; excels at prioritizing tasks and delivering detail-oriented, high-quality work. Skilled in handling sensitive and confidential matters with discretion and professionalism under pressure. Effective communicator across all levels; builds collaborative relationships and produces clear, professional written and verbal communications. High level of proficiency with Microsoft Office Suite and collaboration tools; experience with HRIS, CRM, or ERP systems (e.g., ADP, Salesforce, or NetSuite) is a plus. Commitment to the company's mission and values. Bachelor's degree preferred. Please apply today to be immediately considered for the role! Elgen Staffing is the fastest growing staffing agency in New Jersey. With a deep understanding of today's hiring trends and technologies we have the ability to leverage the most effective recruiting methods to find the best candidates across numerous markets and industries and place them into the appropriate position successfully. Please allow us to help you find your dream job today!
12/04/2025
Full time
Our client, a leading restaurant group with locations throughout NYC, has an immediate need for an experienced Executive Assistant, to join our winning team in New York. Our candidate of choice will bring prior experience as an Executive Assistant for a high net worth individual. KEY RESPONSIBILITIES: Manage the CEO's calendars, schedules, and travel logistics, ensuring optimal time management and preparedness for meetings and events. Coordinate internal and external meetings, prepare agendas and materials, and track follow-up actions to ensure timely execution. Anticipate needs; look ahead to potential challenges, prepare solutions in advance; and manage last-minute issues calmly and efficiently. Build strong working relationships with other administrators and staff to support cross-team coordination and collaboration. Handle sensitive information with the highest level of discretion and sound judgment. Represent the CEO with professionalism and integrity in all internal and external interactions. Assist with key projects and initiatives as assigned, including process improvements, events, and internal communications. KEY REQUIREMENTS: Generally expected to have at least 3 years of executive-level administrative experience in supporting a senior leader. Demonstrated ability to manage multiple priorities, anticipate needs, and exercise sound judgment. Excellent organizational and project management abilities; excels at prioritizing tasks and delivering detail-oriented, high-quality work. Skilled in handling sensitive and confidential matters with discretion and professionalism under pressure. Effective communicator across all levels; builds collaborative relationships and produces clear, professional written and verbal communications. High level of proficiency with Microsoft Office Suite and collaboration tools; experience with HRIS, CRM, or ERP systems (e.g., ADP, Salesforce, or NetSuite) is a plus. Commitment to the company's mission and values. Bachelor's degree preferred. Please apply today to be immediately considered for the role! Elgen Staffing is the fastest growing staffing agency in New Jersey. With a deep understanding of today's hiring trends and technologies we have the ability to leverage the most effective recruiting methods to find the best candidates across numerous markets and industries and place them into the appropriate position successfully. Please allow us to help you find your dream job today!
JOIN TEAM TRILOGY: At Trilogy, you'll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you're supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive! WHAT WE'RE LOOKING FOR: The Assistant Director of Nursing (ADON) supports the Director of Nursing (DON) by planning, organizing, developing, and overseeing the Nursing Service Department's daily functions. This role ensures compliance with federal, state, and local standards to maintain high-quality care, as directed by the Executive Director, Medical Director, or Director of Health Services. Key Responsibilities Coordinates with the DON to help select, retain, develop, and lead the clinical team. Assists in coordinating nursing and ancillary services as needed with other department leaders to ensure the continuity of the residents' total regimen of care. Assists in implementing our clinical staffing model and performs administrative duties such as completing medical forms, reports &audits, evaluations, charting, etc. as necessary. Participates in the implementation and maintenance of the company's Quality Assurance Performance Improvement (QAPI) program. Participates and prepares for facility surveys (inspections) and accreditation programs conducted by authorized regulatory agencies and/or the company. Qualifications Associate degree or advanced degree in Nursing 0-1 Years of relevant experience preferred Must have and maintain a current, valid state RN license and current, valid CPR certification required. WHERE YOU'LL WORK : Location: US-IN-Warsaw LET'S TALK ABOUT BENEFITS: Our comprehensive Thrive benefits program focuses on your well-being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available. Medical, Dental, Vision Coverage - Includes free Virtual Doctor Visits, with coverage starting in your first 30 days. Get Paid Weekly + Earn Bonus Compensation - Enjoy weekly pay and earn additional bonus compensation. Receive a guaranteed tenure bonus and have the potential to earn a performance bonus twice annually. The bonus is based on the hire date and performance metrics. Spending & Retirement Accounts - HSA with company match, Dependent Care, LSA, and 401(k) with company match. Unlimited PTO + Paid Parental Leave - Unlimited paid time off and fully paid parental leave for new parents. Inclusive Care - No-cost LGBTQIA+ support and gender-affirming care coordination. Tuition & Student Loan Assistance - Financial support for education, certifications, and student loan repayment. GET IN TOUCH: Demond APPLY NOW: Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members. We're proud to be recognized as one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. At Trilogy, we embrace who you are, help you achieve your full potential, and make working hard feel fulfilling. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.
12/04/2025
Full time
JOIN TEAM TRILOGY: At Trilogy, you'll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you're supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive! WHAT WE'RE LOOKING FOR: The Assistant Director of Nursing (ADON) supports the Director of Nursing (DON) by planning, organizing, developing, and overseeing the Nursing Service Department's daily functions. This role ensures compliance with federal, state, and local standards to maintain high-quality care, as directed by the Executive Director, Medical Director, or Director of Health Services. Key Responsibilities Coordinates with the DON to help select, retain, develop, and lead the clinical team. Assists in coordinating nursing and ancillary services as needed with other department leaders to ensure the continuity of the residents' total regimen of care. Assists in implementing our clinical staffing model and performs administrative duties such as completing medical forms, reports &audits, evaluations, charting, etc. as necessary. Participates in the implementation and maintenance of the company's Quality Assurance Performance Improvement (QAPI) program. Participates and prepares for facility surveys (inspections) and accreditation programs conducted by authorized regulatory agencies and/or the company. Qualifications Associate degree or advanced degree in Nursing 0-1 Years of relevant experience preferred Must have and maintain a current, valid state RN license and current, valid CPR certification required. WHERE YOU'LL WORK : Location: US-IN-Warsaw LET'S TALK ABOUT BENEFITS: Our comprehensive Thrive benefits program focuses on your well-being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available. Medical, Dental, Vision Coverage - Includes free Virtual Doctor Visits, with coverage starting in your first 30 days. Get Paid Weekly + Earn Bonus Compensation - Enjoy weekly pay and earn additional bonus compensation. Receive a guaranteed tenure bonus and have the potential to earn a performance bonus twice annually. The bonus is based on the hire date and performance metrics. Spending & Retirement Accounts - HSA with company match, Dependent Care, LSA, and 401(k) with company match. Unlimited PTO + Paid Parental Leave - Unlimited paid time off and fully paid parental leave for new parents. Inclusive Care - No-cost LGBTQIA+ support and gender-affirming care coordination. Tuition & Student Loan Assistance - Financial support for education, certifications, and student loan repayment. GET IN TOUCH: Demond APPLY NOW: Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members. We're proud to be recognized as one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. At Trilogy, we embrace who you are, help you achieve your full potential, and make working hard feel fulfilling. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.
How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives. Work Shift Job Summary: The System Executive Director Service Line Nurse Leader is responsible for the successful operation of the clinical program and initiatives that address overall program access, quality, safety and outcomes across WellStar Health System. The System Executive Director serves as a resource to all levels of nursing staff and leadership for system-wide initiatives, including our Professional Practice Nursing Care Model, Patient Experience, Magnet accreditation, Professional advancement projects and policies and procedures as it relates to the specialty service line. The System Executive Director requires clinical experience, self-direction, attention to detail and follow-up, and ability to communicate effectively with team members, patients, physicians, families and the public. The Executive Nurse Leader is responsible for guidance and coordination of services for specialty service line patients and their caregivers through the continuum of care. This leader will collaborate with the specialty service line network and site-level leaders to assure programs are in place to meet operational, clinical and patient experience goals. This leader serves as the expert developing the support services components within the specialty program. Provides updates to leadership on utilization of services and assists in planning for upcoming needs. Serves as the face of the Service Line professional practice by partnering with numerous team members. Supports community outreach activities and integrating/optimizing clinical quality at the Service Line. Additional responsibilities include achieving quality outcomes and customer/patient satisfaction in a fiscally responsible manner. The System Executive Director can perform job functions utilizing independent judgment, ingenuity and initiative with ability to interact and direct successful operation within multidisciplinary specialty physician groups across the WellStar Health System. The System Executive Director provides leadership and direction in the development and execution of strategies to manage specialty service line initiatives that are consistent with our culture, strategic business objectives, and continuous quality improvement. Employs a lobal perspective of emerging trends, issues, and technology in the service line specialty and possesses understanding of the specialty service line mission and vision. Core Responsibilities and Essential Functions: Leadership - Provides strategic clinical direction for WellStar Trauma Burn Program Network across multiple departments and multiple service locations. - Demonstrates leadership in critical thinking, conflict management and problem solving. - Meets with team regarding departmental operations, develops plans to ensure goals are successfully met. - Exhibits and promotes a can-do attitude. Supports or leads affiliated committees, task force and other groups to support organizational mission. - Supports organized patient, employee, and physician satisfaction activities to increase metrics as measured by Press Ganey, Gallup and the Trust Index - Routinely review opportunities in areas of responsibility and develop solutions. - Maintains up-to-date knowledge of new trends, technology, and methods to ensure effective and competitive services. - Establish and monitor key departmental performance metrics for quality, throughput, patient satisfaction, revenue and expense. - Coordinates any new services and construction / renovation projects and growth of services to other locations within the Trauma Burn Program Network. - Assists in development of marketing plans and activities for new services and technology. - Leads various quality and growth efforts with key physician stakeholders such as the System Trauma Medical Director, Assistant Vice President, and team. - Serves as Leader for the System related to the Trauma Burn Program and supports services and establish positive working relationships within the team and with the multidisciplinary groups they interact with the team which includes physicians Specialty Clinical Program Leadership - Responsible for building and leading the Trauma Burn Program Service Line which can include developing strategies to standardize and expand Trauma Burn center programs. - System Executive Director will support and provide leadership related award-winning programs dedicated to service excellence including Beacon, Governors Sterling Award and Magnet. - Serve as Nursing lead for Service Line Committees. Responsibilities will include setting direction for Trauma Burn education across the system in collaboration with Executive Director of Professional Practice. - Responsible for system patient experience programs related to specialty service line. Assists with the development and evaluation of policies, procedures, and standards of care; ensures consistency with clinical guideline documents, and hospital-wide policies recognized regulatory and specialty standards. - Work with Service Line leaders, in development and evaluation of policies, procedures, and standards of care to ensure consistency with clinical guidelines from physician office to hospital outpatient and inpatient services. - Serves as a mentor to Trauma Burn program leadership and staff for promotion of evidence-based practice, Trauma Burn performance and nursing research. - Utilizes outcome data to improve practice, process flow and evidenced practices. - Implements and continuously aligns processes to maintain and improve quality outcomes. - Establishes annual Trauma Burn program goals and monitors progress towards achievement. - Promotes evidence-based practice and ethical accountability. - Ensures timely submission of registry data to accrediting bodies and quality benchmark programs. - Promotes performance improvement initiatives designed to enhance quality patient care and improve work processes, especially focusing on clinical and operational outcomes. Promotes safety in the work environment and delivery of patient care. Assures compliance with legal and regulatory requirements. - Supports education for nursing leadership and staff pertaining to evidence-based practice, nursing research and Magnet standards/processes - Collaborates with System Senior VP of Nursing, and CNOs and other Nursing Leadership at each campus to establish annual goals for nursing in related departments and/or inpatient units - Maintains current knowledge of Magnet standards and ensures system compliance Personal and professional growth and development - In collaboration with Human Resource leaders, the Service Line System Executive Director is responsible for the development of recruitment, retention and return to nursing strategies which enhance job satisfaction and career development for bedside nursing. - With Human Resource leadership, develop and review workforce plans for nursing, skill mix, deployment of utilization resources. - Demonstrates motivation for learning through independent reading, professional networking and communicates professional expertise through publications and presentations at the local, regional, and national level Quality / Safety and Accreditation - Monitors key outcome data for all service line clinical areas. Utilizes outcome data to improve practice, process flow and evidenced based practices. - Implements and continuously aligns processes to maintain and improve quality outcomes - Promotes evidence-based practice and ethical accountability - Promotes performance improvement initiatives designed to enhance quality patient care and improve work processes, especially focusing on clinical and operational outcomes. Leads system PI committee. - Promotes safety in the work environment and delivery of patient care. Assures compliance with legal and regulatory requirements. - Meets or exceeds performance and quality improvement standards for assigned area. - Ensures compliance of State, Federal, and Joint Commission regulations in all departments. - Leads accreditation efforts with Trauma Burn program accreditation and tracks progress throughout the year. Provides support to Trauma Burn programs for state and ACS surveys. - Monitors patient satisfaction surveys on an on-going basis and makes appropriate recommendations, changes based on trending and survey results Required Minimum Education: Bachelors Nursing Masters Nursing or Masters Health Administration or Masters Business Administration/Management Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated. RN - Multi-state Compact or Reg Nurse (Single State) Trauma Cert RN or Nurse Exec or Certified Emergency Nurse Basic Life Support or BLS - Instructor Additional License(s) and Certification(s): Required Minimum Experience: Minimum 5 years + Experience in a progressive operational leadership in an assistant manager or manager role. Previous nursing leadership/management position in specialty service line program specialty or five (5) years of specialty service line unit experience required, with seven (7) years preferred. Required and . click apply for full job details
12/04/2025
Full time
How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives. Work Shift Job Summary: The System Executive Director Service Line Nurse Leader is responsible for the successful operation of the clinical program and initiatives that address overall program access, quality, safety and outcomes across WellStar Health System. The System Executive Director serves as a resource to all levels of nursing staff and leadership for system-wide initiatives, including our Professional Practice Nursing Care Model, Patient Experience, Magnet accreditation, Professional advancement projects and policies and procedures as it relates to the specialty service line. The System Executive Director requires clinical experience, self-direction, attention to detail and follow-up, and ability to communicate effectively with team members, patients, physicians, families and the public. The Executive Nurse Leader is responsible for guidance and coordination of services for specialty service line patients and their caregivers through the continuum of care. This leader will collaborate with the specialty service line network and site-level leaders to assure programs are in place to meet operational, clinical and patient experience goals. This leader serves as the expert developing the support services components within the specialty program. Provides updates to leadership on utilization of services and assists in planning for upcoming needs. Serves as the face of the Service Line professional practice by partnering with numerous team members. Supports community outreach activities and integrating/optimizing clinical quality at the Service Line. Additional responsibilities include achieving quality outcomes and customer/patient satisfaction in a fiscally responsible manner. The System Executive Director can perform job functions utilizing independent judgment, ingenuity and initiative with ability to interact and direct successful operation within multidisciplinary specialty physician groups across the WellStar Health System. The System Executive Director provides leadership and direction in the development and execution of strategies to manage specialty service line initiatives that are consistent with our culture, strategic business objectives, and continuous quality improvement. Employs a lobal perspective of emerging trends, issues, and technology in the service line specialty and possesses understanding of the specialty service line mission and vision. Core Responsibilities and Essential Functions: Leadership - Provides strategic clinical direction for WellStar Trauma Burn Program Network across multiple departments and multiple service locations. - Demonstrates leadership in critical thinking, conflict management and problem solving. - Meets with team regarding departmental operations, develops plans to ensure goals are successfully met. - Exhibits and promotes a can-do attitude. Supports or leads affiliated committees, task force and other groups to support organizational mission. - Supports organized patient, employee, and physician satisfaction activities to increase metrics as measured by Press Ganey, Gallup and the Trust Index - Routinely review opportunities in areas of responsibility and develop solutions. - Maintains up-to-date knowledge of new trends, technology, and methods to ensure effective and competitive services. - Establish and monitor key departmental performance metrics for quality, throughput, patient satisfaction, revenue and expense. - Coordinates any new services and construction / renovation projects and growth of services to other locations within the Trauma Burn Program Network. - Assists in development of marketing plans and activities for new services and technology. - Leads various quality and growth efforts with key physician stakeholders such as the System Trauma Medical Director, Assistant Vice President, and team. - Serves as Leader for the System related to the Trauma Burn Program and supports services and establish positive working relationships within the team and with the multidisciplinary groups they interact with the team which includes physicians Specialty Clinical Program Leadership - Responsible for building and leading the Trauma Burn Program Service Line which can include developing strategies to standardize and expand Trauma Burn center programs. - System Executive Director will support and provide leadership related award-winning programs dedicated to service excellence including Beacon, Governors Sterling Award and Magnet. - Serve as Nursing lead for Service Line Committees. Responsibilities will include setting direction for Trauma Burn education across the system in collaboration with Executive Director of Professional Practice. - Responsible for system patient experience programs related to specialty service line. Assists with the development and evaluation of policies, procedures, and standards of care; ensures consistency with clinical guideline documents, and hospital-wide policies recognized regulatory and specialty standards. - Work with Service Line leaders, in development and evaluation of policies, procedures, and standards of care to ensure consistency with clinical guidelines from physician office to hospital outpatient and inpatient services. - Serves as a mentor to Trauma Burn program leadership and staff for promotion of evidence-based practice, Trauma Burn performance and nursing research. - Utilizes outcome data to improve practice, process flow and evidenced practices. - Implements and continuously aligns processes to maintain and improve quality outcomes. - Establishes annual Trauma Burn program goals and monitors progress towards achievement. - Promotes evidence-based practice and ethical accountability. - Ensures timely submission of registry data to accrediting bodies and quality benchmark programs. - Promotes performance improvement initiatives designed to enhance quality patient care and improve work processes, especially focusing on clinical and operational outcomes. Promotes safety in the work environment and delivery of patient care. Assures compliance with legal and regulatory requirements. - Supports education for nursing leadership and staff pertaining to evidence-based practice, nursing research and Magnet standards/processes - Collaborates with System Senior VP of Nursing, and CNOs and other Nursing Leadership at each campus to establish annual goals for nursing in related departments and/or inpatient units - Maintains current knowledge of Magnet standards and ensures system compliance Personal and professional growth and development - In collaboration with Human Resource leaders, the Service Line System Executive Director is responsible for the development of recruitment, retention and return to nursing strategies which enhance job satisfaction and career development for bedside nursing. - With Human Resource leadership, develop and review workforce plans for nursing, skill mix, deployment of utilization resources. - Demonstrates motivation for learning through independent reading, professional networking and communicates professional expertise through publications and presentations at the local, regional, and national level Quality / Safety and Accreditation - Monitors key outcome data for all service line clinical areas. Utilizes outcome data to improve practice, process flow and evidenced based practices. - Implements and continuously aligns processes to maintain and improve quality outcomes - Promotes evidence-based practice and ethical accountability - Promotes performance improvement initiatives designed to enhance quality patient care and improve work processes, especially focusing on clinical and operational outcomes. Leads system PI committee. - Promotes safety in the work environment and delivery of patient care. Assures compliance with legal and regulatory requirements. - Meets or exceeds performance and quality improvement standards for assigned area. - Ensures compliance of State, Federal, and Joint Commission regulations in all departments. - Leads accreditation efforts with Trauma Burn program accreditation and tracks progress throughout the year. Provides support to Trauma Burn programs for state and ACS surveys. - Monitors patient satisfaction surveys on an on-going basis and makes appropriate recommendations, changes based on trending and survey results Required Minimum Education: Bachelors Nursing Masters Nursing or Masters Health Administration or Masters Business Administration/Management Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated. RN - Multi-state Compact or Reg Nurse (Single State) Trauma Cert RN or Nurse Exec or Certified Emergency Nurse Basic Life Support or BLS - Instructor Additional License(s) and Certification(s): Required Minimum Experience: Minimum 5 years + Experience in a progressive operational leadership in an assistant manager or manager role. Previous nursing leadership/management position in specialty service line program specialty or five (5) years of specialty service line unit experience required, with seven (7) years preferred. Required and . click apply for full job details
Administrative Assistant Part-Time 24 Hours/Week 8:00am to 4:00pm Pay Range: $25.00$27.00/hour Department: Administration Reports To: President/CEO About Fairmount Fairmount Homes is a five-star rated Continuing Care Retirement Community located on a scenic 50+ acre campus in rural Lancaster County. Rooted in Christs love and Mennonite values, our mission is to enrich the lives of those we serve every day with compassion, excellence, community, dignity, integrity, teamwork, and trust. Position Summary We are seeking a friendly, detail-oriented Administrative Assistant to support our Executive Team, Marketing, and Development departments. This role helps ensure smooth daily operations, supports donor and volunteer processes, and contributes to marketing and fundraising efforts across the organization. Responsibilities Marketing & Admissions Manage admissions intake forms and resource assessments. Assist with mailings and help maintain volunteer records. Support Marketing & Communications with events and related activities. Development & Fundraising Maintain donor information in DonorPerfect. Process and send donor receipts in a timely manner. Support fundraising events, campaigns, and donor outreach efforts. Executive Support Assist with scheduling, copying, mailing, and general administrative needs. Support Executive Team projects as assigned. Organizational Responsibilities Support Fairmounts Mission and Core Values in all interactions. Follow emergency procedures and promote safe work practices. Adhere to the Code of Conduct, Corporate Compliance Plan, and HIPAA. Utilize computers, Office 365, and office equipment proficiently. Assist occasionally with evening or weekend special events. Qualifications High school diploma required. Minimum of three (3) years of administrative experience. Proficiency in Office 365 (Outlook, Word, Excel, Teams). Strong communication and organizational skills. Ability to multitask and maintain confidential information. High emotional intelligence and a hospitality-focused mindset. Join Our Team If you are motivated, organized, and excited to support a mission-driven community, we invite you to apply and become part of the Fairmount family. Compensation details: 25-27 Hourly Wage PIcfaaf0dddf57-4599
12/04/2025
Full time
Administrative Assistant Part-Time 24 Hours/Week 8:00am to 4:00pm Pay Range: $25.00$27.00/hour Department: Administration Reports To: President/CEO About Fairmount Fairmount Homes is a five-star rated Continuing Care Retirement Community located on a scenic 50+ acre campus in rural Lancaster County. Rooted in Christs love and Mennonite values, our mission is to enrich the lives of those we serve every day with compassion, excellence, community, dignity, integrity, teamwork, and trust. Position Summary We are seeking a friendly, detail-oriented Administrative Assistant to support our Executive Team, Marketing, and Development departments. This role helps ensure smooth daily operations, supports donor and volunteer processes, and contributes to marketing and fundraising efforts across the organization. Responsibilities Marketing & Admissions Manage admissions intake forms and resource assessments. Assist with mailings and help maintain volunteer records. Support Marketing & Communications with events and related activities. Development & Fundraising Maintain donor information in DonorPerfect. Process and send donor receipts in a timely manner. Support fundraising events, campaigns, and donor outreach efforts. Executive Support Assist with scheduling, copying, mailing, and general administrative needs. Support Executive Team projects as assigned. Organizational Responsibilities Support Fairmounts Mission and Core Values in all interactions. Follow emergency procedures and promote safe work practices. Adhere to the Code of Conduct, Corporate Compliance Plan, and HIPAA. Utilize computers, Office 365, and office equipment proficiently. Assist occasionally with evening or weekend special events. Qualifications High school diploma required. Minimum of three (3) years of administrative experience. Proficiency in Office 365 (Outlook, Word, Excel, Teams). Strong communication and organizational skills. Ability to multitask and maintain confidential information. High emotional intelligence and a hospitality-focused mindset. Join Our Team If you are motivated, organized, and excited to support a mission-driven community, we invite you to apply and become part of the Fairmount family. Compensation details: 25-27 Hourly Wage PIcfaaf0dddf57-4599
