Good Day! The NES Chicago office currently has a great job opportunity with one of our clients located in Washington, PA for a Document Control Analyst. This individual would be employed on a long-term contract basis. If this sounds like a great opportunity for yourself or someone you know, please reach out to Dylan Fox at . Additional job details can be found below. Job Details Location: Washington, PA Hours: 40 Hours Per Weekâ Some OT may be required. Pay Range: Negotiable Based on Experience Duration: 1 Year with possibility for extension Functional Role Overview: The Document Controller role is responsible for providing document management support to the project team. This role typically administers the project SharePoint site, ensures project documents and records are properly named and stored, and displaced to the system of record through project closeout. Core Functions: â Develop, maintain and execute Information Management Plan â Partner with the U.S. SharePoint Administrator to develop project-specific SharePoint site, as well as identify and establish security and access to information, as per the work scope of the project execution plan, for participating contractors and internal service groups â Review the Contractor Document Control Requirements, and revise to reflect the project's contract(s). â Develop transmittal log, distribution matrix and master document register, as required â Management of setup, monitoring and coordination of field document processes â Set up locations, data repositories, metadata and security settings for hardcopy project files â Track document submissions, revisions, approvals and distribution â Management of document naming and numbering in accordance with requirements â Control sensitive and restricted information, including regulated information â Distribute documents in accordance with the document distribution matrix â Use the master document register to track information deliverables and monitor for missing information â File information in accordance with the document control and records management requirements â Identify and track revisions of standards, specifications, processes and supporting documents applicable to the project in the project-specific SharePoint site â Track receipt of records and report the status of records (i.e., received, not received) to Management â Work with the Project Manager, Engineer, Field Clerks and/or Contractors to resolve discrepancies between the master document register, the deliverable lists and what has been received â Partner with the Retention Specialist to prepare folders and boxes of hardcopy records in accordance with TC Energy's Information Management Policy â Support Project Turnover Memorandum process â Remove electronic transitory information where applicable â Responsible for all documentation related project closeout activities for the project â Support and maintain records in project deliverable tracking tools, as required â Other project tasks as required Qualifications: â High school diploma or equivalent required â Preferred experience with working on a document control team for a small repeatable project to a large complex project, project startup/setup, compilation of data books, handover, project closeout and archiving, preparing project specific Master Document Registers, procedures, instructions and forms, processing engineering and supplier documentation, document control software â Good communication skills â Speaks and writes clearly and informatively; listens and obtains clarification when necessary â Good knowledge of departmental function, terminology and interrelationships â Good understanding of policies and procedures that apply to assignments â Exhibits sound judgment and demonstrates a strong work ethic â Follows instructions, responds to management direction and understands accountability â Ability to multi-task and understands the concept of organization â Must balance deadlines and multiple competing priorities; sets goals and objectives With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
04/29/2024
Contractor
Good Day! The NES Chicago office currently has a great job opportunity with one of our clients located in Washington, PA for a Document Control Analyst. This individual would be employed on a long-term contract basis. If this sounds like a great opportunity for yourself or someone you know, please reach out to Dylan Fox at . Additional job details can be found below. Job Details Location: Washington, PA Hours: 40 Hours Per Weekâ Some OT may be required. Pay Range: Negotiable Based on Experience Duration: 1 Year with possibility for extension Functional Role Overview: The Document Controller role is responsible for providing document management support to the project team. This role typically administers the project SharePoint site, ensures project documents and records are properly named and stored, and displaced to the system of record through project closeout. Core Functions: â Develop, maintain and execute Information Management Plan â Partner with the U.S. SharePoint Administrator to develop project-specific SharePoint site, as well as identify and establish security and access to information, as per the work scope of the project execution plan, for participating contractors and internal service groups â Review the Contractor Document Control Requirements, and revise to reflect the project's contract(s). â Develop transmittal log, distribution matrix and master document register, as required â Management of setup, monitoring and coordination of field document processes â Set up locations, data repositories, metadata and security settings for hardcopy project files â Track document submissions, revisions, approvals and distribution â Management of document naming and numbering in accordance with requirements â Control sensitive and restricted information, including regulated information â Distribute documents in accordance with the document distribution matrix â Use the master document register to track information deliverables and monitor for missing information â File information in accordance with the document control and records management requirements â Identify and track revisions of standards, specifications, processes and supporting documents applicable to the project in the project-specific SharePoint site â Track receipt of records and report the status of records (i.e., received, not received) to Management â Work with the Project Manager, Engineer, Field Clerks and/or Contractors to resolve discrepancies between the master document register, the deliverable lists and what has been received â Partner with the Retention Specialist to prepare folders and boxes of hardcopy records in accordance with TC Energy's Information Management Policy â Support Project Turnover Memorandum process â Remove electronic transitory information where applicable â Responsible for all documentation related project closeout activities for the project â Support and maintain records in project deliverable tracking tools, as required â Other project tasks as required Qualifications: â High school diploma or equivalent required â Preferred experience with working on a document control team for a small repeatable project to a large complex project, project startup/setup, compilation of data books, handover, project closeout and archiving, preparing project specific Master Document Registers, procedures, instructions and forms, processing engineering and supplier documentation, document control software â Good communication skills â Speaks and writes clearly and informatively; listens and obtains clarification when necessary â Good knowledge of departmental function, terminology and interrelationships â Good understanding of policies and procedures that apply to assignments â Exhibits sound judgment and demonstrates a strong work ethic â Follows instructions, responds to management direction and understands accountability â Ability to multi-task and understands the concept of organization â Must balance deadlines and multiple competing priorities; sets goals and objectives With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Riverview Gardens School District
Saint Louis, Missouri
Get to Know Us: Riverview Gardens School District scholars, educators and parents continue to strive to be a community of dynamic learners and leaders with a commitment to demonstrating social and civic responsibility. RGSD is committed to supporting the academic, social and emotional needs of all scholars by offering a wide range of learning opportunities, extra-curricular activities, resources and specialized programs. RGSD is home to 13 schools, which serve approximately 5,700 students. Committed to providing excellent programs from early childhood education through high school. Culture: RGSD is dedicated to regaining full accreditation under the Missouri Department of Elementary and Secondary Education (DESE). Riverview Gardens is currently working in collaboration with educational institutions and community partners to support the needs of children. Interested candidates should have a heart for educating and a willingness to collaborate to help achieve and maintain educational excellence. Ideal candidates are willing to fight and advocate for scholars and educational equity. Join our Ramily! There is a new view on the horizon and learning is required! SUMMARY: Reports to the Executive Director of Facilities and Food Services and is responsible for providing supervision, assistance, and guidance for a staff of skilled, semi-skilled, and unskilled trade personnel. Will supervise the activities concerned with the operation, repair, maintenance, and construction of all district facilities. Will oversee the performance of the district's maintenance and custodial workers to provide a well maintained, comfortable, and safe environment that will promote teaching and learning activities for staff and students. ESSENTIAL DUTIES AND RESPONSIBILITIES: Supervises timely completion of construction projects within budget. Coordinates planning for new construction projects within budget. Coordinates planning for new construction and renovation with architect and school district personnel, including cost estimates. Develops and maintains the district-wide facilities plan. Develops and maintains the annual facilities budget; review reports of expenditures. Inspects facilities or review inspection reports to determine repairs, replacement or improvements required. Works in collaboration with the Safety and Security Director to formulate procedures for use in accidents, fires, or other emergencies. Supervises and evaluates the work of assigned maintenance and custodial employees. Prioritizes, assigns, and supervises the completion of repair and maintenance projects through the School Dude work order system. Oversees and refines a preventative maintenance program. Reviews and approves for payment bills relating to construction and facilities projects. Establishes bidding and construction schedules. Recommends for hire, trains, and supervises facilities staff. Provides supervision for direct contracted projects to ensure adherence to specifications. Provides supervision for procurement of utilities or operations of utility systems. Assists in negotiations in the acquisition of property for development or lease of buildings and facilities. Responds to the varied needs of the district that will involve day and evening work, including weekends and holidays. Implements operating rules, regulations and procedures. Ensures that maintenance and custodial workers follow proper procedures and work practices; assures all their work complies with applicable codes and regulations. Tracks the performance of the maintenance and custodial workers by ensuring that information such as labor hours, materials, parts, etc. are recorded and entered into the system. Completes and submits all accident and incident reports concerning the maintenance and custodial department. Develops technical manuals for safety procedures and the handling of chemicals including usage and disposal. Meets with building principals on a regular basis regarding the completion of work orders, cleanliness of the buildings and the safety and security of students, staff and patrons. Performs other duties and responsibilities as assigned QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Successful completion of a background check by Human Resources. Four year degree in related field required. Master's degree preferred. Five to seven years experience in building maintenance, facilities operations, and construction Experience in supervision, management, and evaluation of staff. Excellent human relations skills required. Strong background in preparing Requests for Proposal and Requests for Quote, negotiating cost and monitoring contract progress and cost. Ability to regularly lift and move heavy objects. Ability to write routine reports and correspondence. Ability to speak effectively one-on-one and before groups. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Display self-control and professionalism at all times, and the ability to perform under stressful conditions. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy procedures manuals. General over-arching knowledge of all components of maintenance and custodial skill areas. Highly developed organizational skills Knowledge of education environment High level of computer literacy Experience in managing facilities department Ability to work with diverse groups of people Excellent verbal and written communication skills Physical Demands: Must be physically able to operate a motor vehicle. Must be able to exert up to 10 to 25 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects. Light work usually requires walking or standing to a significant degree. Prolonged periods of working on a computer. Sufficient vision to read printed material, see distant objects with clarity, and identify and distinguish objects. Sufficient hearing to hear conversations in person and on the telephone, and hear sounds clearly up to 20 feet. Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone, and in addressing groups. Requires occasional or frequent standing, walking, sitting, bending, and reaching for extended periods of time. The job is performed under minimal temperature variations and is generally a hazard free environment. Must be able to access and navigate all areas of the school and other facilities as needed. TERMS OF EMPLOYMENT: Year: 12 Month Primary Location: Facilities Salary: Salary Range on the Administrators (non-certified) Salary Scale - $71,233.06 - $95,400.00/yearly
04/27/2024
Full time
Get to Know Us: Riverview Gardens School District scholars, educators and parents continue to strive to be a community of dynamic learners and leaders with a commitment to demonstrating social and civic responsibility. RGSD is committed to supporting the academic, social and emotional needs of all scholars by offering a wide range of learning opportunities, extra-curricular activities, resources and specialized programs. RGSD is home to 13 schools, which serve approximately 5,700 students. Committed to providing excellent programs from early childhood education through high school. Culture: RGSD is dedicated to regaining full accreditation under the Missouri Department of Elementary and Secondary Education (DESE). Riverview Gardens is currently working in collaboration with educational institutions and community partners to support the needs of children. Interested candidates should have a heart for educating and a willingness to collaborate to help achieve and maintain educational excellence. Ideal candidates are willing to fight and advocate for scholars and educational equity. Join our Ramily! There is a new view on the horizon and learning is required! SUMMARY: Reports to the Executive Director of Facilities and Food Services and is responsible for providing supervision, assistance, and guidance for a staff of skilled, semi-skilled, and unskilled trade personnel. Will supervise the activities concerned with the operation, repair, maintenance, and construction of all district facilities. Will oversee the performance of the district's maintenance and custodial workers to provide a well maintained, comfortable, and safe environment that will promote teaching and learning activities for staff and students. ESSENTIAL DUTIES AND RESPONSIBILITIES: Supervises timely completion of construction projects within budget. Coordinates planning for new construction projects within budget. Coordinates planning for new construction and renovation with architect and school district personnel, including cost estimates. Develops and maintains the district-wide facilities plan. Develops and maintains the annual facilities budget; review reports of expenditures. Inspects facilities or review inspection reports to determine repairs, replacement or improvements required. Works in collaboration with the Safety and Security Director to formulate procedures for use in accidents, fires, or other emergencies. Supervises and evaluates the work of assigned maintenance and custodial employees. Prioritizes, assigns, and supervises the completion of repair and maintenance projects through the School Dude work order system. Oversees and refines a preventative maintenance program. Reviews and approves for payment bills relating to construction and facilities projects. Establishes bidding and construction schedules. Recommends for hire, trains, and supervises facilities staff. Provides supervision for direct contracted projects to ensure adherence to specifications. Provides supervision for procurement of utilities or operations of utility systems. Assists in negotiations in the acquisition of property for development or lease of buildings and facilities. Responds to the varied needs of the district that will involve day and evening work, including weekends and holidays. Implements operating rules, regulations and procedures. Ensures that maintenance and custodial workers follow proper procedures and work practices; assures all their work complies with applicable codes and regulations. Tracks the performance of the maintenance and custodial workers by ensuring that information such as labor hours, materials, parts, etc. are recorded and entered into the system. Completes and submits all accident and incident reports concerning the maintenance and custodial department. Develops technical manuals for safety procedures and the handling of chemicals including usage and disposal. Meets with building principals on a regular basis regarding the completion of work orders, cleanliness of the buildings and the safety and security of students, staff and patrons. Performs other duties and responsibilities as assigned QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each of the above noted essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Successful completion of a background check by Human Resources. Four year degree in related field required. Master's degree preferred. Five to seven years experience in building maintenance, facilities operations, and construction Experience in supervision, management, and evaluation of staff. Excellent human relations skills required. Strong background in preparing Requests for Proposal and Requests for Quote, negotiating cost and monitoring contract progress and cost. Ability to regularly lift and move heavy objects. Ability to write routine reports and correspondence. Ability to speak effectively one-on-one and before groups. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Display self-control and professionalism at all times, and the ability to perform under stressful conditions. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy procedures manuals. General over-arching knowledge of all components of maintenance and custodial skill areas. Highly developed organizational skills Knowledge of education environment High level of computer literacy Experience in managing facilities department Ability to work with diverse groups of people Excellent verbal and written communication skills Physical Demands: Must be physically able to operate a motor vehicle. Must be able to exert up to 10 to 25 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects. Light work usually requires walking or standing to a significant degree. Prolonged periods of working on a computer. Sufficient vision to read printed material, see distant objects with clarity, and identify and distinguish objects. Sufficient hearing to hear conversations in person and on the telephone, and hear sounds clearly up to 20 feet. Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone, and in addressing groups. Requires occasional or frequent standing, walking, sitting, bending, and reaching for extended periods of time. The job is performed under minimal temperature variations and is generally a hazard free environment. Must be able to access and navigate all areas of the school and other facilities as needed. TERMS OF EMPLOYMENT: Year: 12 Month Primary Location: Facilities Salary: Salary Range on the Administrators (non-certified) Salary Scale - $71,233.06 - $95,400.00/yearly
Applicants are required to submit applicable licenses/certifications with application. Major Duties and Responsibilities Incumbent serves as the Safety Program Coordinator with responsibility for assisting the Post Occupational Safety and Health Officer (POSHO) in carrying out the day-to-day functions of the Safety, Health and Environmental Management (SHEM) and Fire Protection Division (FIR) programs at post as well as regional support. Assures that all government-owned and leased property meet safety requirements. Duties include but are not limited to: Inspections (30%) : Schedules and performs required safety and health and fire inspections of all USG government owned and long/short term leased facilities, including offices, residences, annexes and warehouses for conditions that pose an imminent threat to occupants and structure. Performs visual inspections of fire detection, alarm, and suppression systems when installed in buildings. Identifies hazards and evaluates safety risks, using SHEM and FIR standards and references, and Occupational Safety and Health Administration guidelines. Determines methods for correcting identified safety and fire hazards and coordinates to implement solution. Prepares reports of findings and recommendations and oversees completion of hazard abatement. Assists in the updating of SHEM synergy reports. Training (20%): Develops and provides safety training in conjunction with SHEM and FIR requirements for supervisors and employees in accordance with applicable requirements and ensures that employees are familiar with safety rules and procedures for performing their jobs in a safe manner. Training areas include but are not limited to; lockout/tagout, first aid, cardio-pulmonary resuscitation (CPR), accident prevention, and confined space entry. Also provides training to employees and family members on residential safety hazards such as carbon monoxide, pest control, pool safety and the proper use of safety equipment. Conducts fire and life safety training programs for office and residential building occupants. Mishap Investigation (5%): Assists in conducting investigations under the direction of the POSHO for all mishaps involving fires, injuries, illnesses, motor vehicle accidents, property loss and employee complaints/suggestions regarding hazardous conditions or equipment and institutes operational guidelines for post personnel to prevent occurrence/reoccurrence. Perform basic fire investigations and analysis of cause. Reports as necessary to SHEM and tracks accident trends for the POSHO and SHEM Committee. Documentation (15%): Maintain and updates office files to include records of POSHO inspections, reports of investigations, complaints of unsafe working conditions, accident and incident reports, trainings, surveys and minutes of SHEM Committee meetings. Keeps the SHEM reference library current. Maintains a complete inventory of all chemical products used at post and keeps Material Safety Data Sheets for each product. Ensures that safety equipment is procured as needed and that all tools and equipment are maintained in good condition. Reviews job tasks and selects appropriate proper personal protective equipment to include safety shoes, protective eyewear, and other items to protect employees. Participates in decision processes related to the budgeting of funds for training and the procurement of safety materials and equipment. Implementation (25%): Under the authority of the POSHO, ensures that all management and administrative policies and operations at post conform and are consistent with SHEM and FIR program responsibilities. Ensures that employees follow prescribed safety and health procedures, use appropriate safety equipment, and report hazardous conditions and mishaps. Assists the POSHO and other offices with the implementation of SHEM special emphasis programs to include Residential Safety compliance, Carbon Monoxide poisoning prevention; Integrated Pest Management program; Motor Vehicle Safety Management program; and Swimming Pool Safety program. Serves as a member of the post's SHEM Committee and acts as a recorder for committee minutes. During construction and renovation projects, ensures that contractors have and adhere to a safety plan that protects both embassy personnel and contractors. Develops plans, procedures, and standards to implement fire protection and prevention programs. Other Duties As Assigned (5%): Performs other duties to assist emergency planners, executive staff, senior administrators, principals, and supervisors in implementing mission Safety Health Environmental Management requirements. Qualifications Must be 21 years of age or older, have completed secondary school or obtained a GED and have a valid driver's license. Three years of work experience in facilities management, environment safety, or related field (construction, engineering, architecture, etc.) Must demonstrate knowledge of OSHA or SHEM regulations and procedures. A degree in a related field may be substituted for some of the work experience. Must have skill in using Microsoft Office sufficient to maintain records. Must have excellent oral and written communications skills. A top-secret security clearance is required.
04/27/2024
Full time
Applicants are required to submit applicable licenses/certifications with application. Major Duties and Responsibilities Incumbent serves as the Safety Program Coordinator with responsibility for assisting the Post Occupational Safety and Health Officer (POSHO) in carrying out the day-to-day functions of the Safety, Health and Environmental Management (SHEM) and Fire Protection Division (FIR) programs at post as well as regional support. Assures that all government-owned and leased property meet safety requirements. Duties include but are not limited to: Inspections (30%) : Schedules and performs required safety and health and fire inspections of all USG government owned and long/short term leased facilities, including offices, residences, annexes and warehouses for conditions that pose an imminent threat to occupants and structure. Performs visual inspections of fire detection, alarm, and suppression systems when installed in buildings. Identifies hazards and evaluates safety risks, using SHEM and FIR standards and references, and Occupational Safety and Health Administration guidelines. Determines methods for correcting identified safety and fire hazards and coordinates to implement solution. Prepares reports of findings and recommendations and oversees completion of hazard abatement. Assists in the updating of SHEM synergy reports. Training (20%): Develops and provides safety training in conjunction with SHEM and FIR requirements for supervisors and employees in accordance with applicable requirements and ensures that employees are familiar with safety rules and procedures for performing their jobs in a safe manner. Training areas include but are not limited to; lockout/tagout, first aid, cardio-pulmonary resuscitation (CPR), accident prevention, and confined space entry. Also provides training to employees and family members on residential safety hazards such as carbon monoxide, pest control, pool safety and the proper use of safety equipment. Conducts fire and life safety training programs for office and residential building occupants. Mishap Investigation (5%): Assists in conducting investigations under the direction of the POSHO for all mishaps involving fires, injuries, illnesses, motor vehicle accidents, property loss and employee complaints/suggestions regarding hazardous conditions or equipment and institutes operational guidelines for post personnel to prevent occurrence/reoccurrence. Perform basic fire investigations and analysis of cause. Reports as necessary to SHEM and tracks accident trends for the POSHO and SHEM Committee. Documentation (15%): Maintain and updates office files to include records of POSHO inspections, reports of investigations, complaints of unsafe working conditions, accident and incident reports, trainings, surveys and minutes of SHEM Committee meetings. Keeps the SHEM reference library current. Maintains a complete inventory of all chemical products used at post and keeps Material Safety Data Sheets for each product. Ensures that safety equipment is procured as needed and that all tools and equipment are maintained in good condition. Reviews job tasks and selects appropriate proper personal protective equipment to include safety shoes, protective eyewear, and other items to protect employees. Participates in decision processes related to the budgeting of funds for training and the procurement of safety materials and equipment. Implementation (25%): Under the authority of the POSHO, ensures that all management and administrative policies and operations at post conform and are consistent with SHEM and FIR program responsibilities. Ensures that employees follow prescribed safety and health procedures, use appropriate safety equipment, and report hazardous conditions and mishaps. Assists the POSHO and other offices with the implementation of SHEM special emphasis programs to include Residential Safety compliance, Carbon Monoxide poisoning prevention; Integrated Pest Management program; Motor Vehicle Safety Management program; and Swimming Pool Safety program. Serves as a member of the post's SHEM Committee and acts as a recorder for committee minutes. During construction and renovation projects, ensures that contractors have and adhere to a safety plan that protects both embassy personnel and contractors. Develops plans, procedures, and standards to implement fire protection and prevention programs. Other Duties As Assigned (5%): Performs other duties to assist emergency planners, executive staff, senior administrators, principals, and supervisors in implementing mission Safety Health Environmental Management requirements. Qualifications Must be 21 years of age or older, have completed secondary school or obtained a GED and have a valid driver's license. Three years of work experience in facilities management, environment safety, or related field (construction, engineering, architecture, etc.) Must demonstrate knowledge of OSHA or SHEM regulations and procedures. A degree in a related field may be substituted for some of the work experience. Must have skill in using Microsoft Office sufficient to maintain records. Must have excellent oral and written communications skills. A top-secret security clearance is required.
Nucor is North America's largest recycler and most diversified steel and steel products company. Since 1969, we've led the industry in developing innovative technologies for recycling scrap into high-quality steels that are all around us, from bridges and buildings to cars and appliances. Basic Job Functions: Nucor Rebar Fabrication is seeking applicants for our Branch Administrator position located in Jewett, TX. We are North America's leading fabricator, installer and distributor of concrete reinforcing steel and related products. Teammates are the key to our success and every teammate can and does make a difference. We prioritize safety in everything we do. A career at Nucor Rebar Fabrication means stability, being heard and respected, and opportunity for personal and professional growth. Nucor, our parent company, is a Fortune 100 company recently named Fortune's best workplace in Manufacturing and Production. Nucor is committed to being good stewards of the environment and is constantly striving to find new and innovative ways to decrease our carbon footprint. Each branch of Nucor Rebar Fabrication works together as a team to be the best in the business. We're looking to add a hardworking teammate with integrity and problem-solving skills. PURPOSE: Perform administrative support at a basic operational level regarding two or more of the essential support functions necessary for the operation of the branch, including Human Resources support, production scheduling/shipping, inventory support, inside sales support, and basic accounting/bookkeeping support. BASIC FUNCTIONS • Must adhere to Nucor Rebar Fabrication's safety programs and standards. • Demonstrate conduct consistent with Nucor Rebar Fabrication's vision and values • Assist with answering phones and general office administration functions. • Report weekly payroll hours. • Communicate/distribute all pertinent Human Resources information to location employees. • Assist with maintenance of record keeping including safety, workers compensation, etc. • Maintain strict confidentiality with regard to Human Resources and payroll issues. • Assist with administrative safety activities including the completion of first reports, accident investigations and other reports as needed. • Assist sales/estimating staff in the preparation of sales bids and project quotations. • Assist with sales follow up and reporting. • Coordinate shop production schedule with the Shop Supervisor and detailers to maximize efficiency and minimize costs. • Arrange trucking with approved freight companies and schedule deliveries • Develop exceptional working relationships with customers and vendors. • Prepare and record necessary paperwork. • Assist with basic accounts payable and accounts receivable tasks. • Perform other duties as required by the supervisor. Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times. Minimum Qualifications: Legally authorized to work in the United States without company sponsorship now or in the future. Must have a high school diploma, GED or local/state equivalent Two to Three years of prior billing/accounting experience or equivalent work history Detailed Selection Criteria: Excellent written/verbal communication skills and math skills Excellent interpersonal and organizational skills Able to coordinate multiple tasks and work under deadline pressure Accuracy and attention to detail Preferred Qualifications: Two year degree from an accredited school or college Prior experience in the construction industry Proficient in Microsoft Office applications
04/26/2024
Full time
Nucor is North America's largest recycler and most diversified steel and steel products company. Since 1969, we've led the industry in developing innovative technologies for recycling scrap into high-quality steels that are all around us, from bridges and buildings to cars and appliances. Basic Job Functions: Nucor Rebar Fabrication is seeking applicants for our Branch Administrator position located in Jewett, TX. We are North America's leading fabricator, installer and distributor of concrete reinforcing steel and related products. Teammates are the key to our success and every teammate can and does make a difference. We prioritize safety in everything we do. A career at Nucor Rebar Fabrication means stability, being heard and respected, and opportunity for personal and professional growth. Nucor, our parent company, is a Fortune 100 company recently named Fortune's best workplace in Manufacturing and Production. Nucor is committed to being good stewards of the environment and is constantly striving to find new and innovative ways to decrease our carbon footprint. Each branch of Nucor Rebar Fabrication works together as a team to be the best in the business. We're looking to add a hardworking teammate with integrity and problem-solving skills. PURPOSE: Perform administrative support at a basic operational level regarding two or more of the essential support functions necessary for the operation of the branch, including Human Resources support, production scheduling/shipping, inventory support, inside sales support, and basic accounting/bookkeeping support. BASIC FUNCTIONS • Must adhere to Nucor Rebar Fabrication's safety programs and standards. • Demonstrate conduct consistent with Nucor Rebar Fabrication's vision and values • Assist with answering phones and general office administration functions. • Report weekly payroll hours. • Communicate/distribute all pertinent Human Resources information to location employees. • Assist with maintenance of record keeping including safety, workers compensation, etc. • Maintain strict confidentiality with regard to Human Resources and payroll issues. • Assist with administrative safety activities including the completion of first reports, accident investigations and other reports as needed. • Assist sales/estimating staff in the preparation of sales bids and project quotations. • Assist with sales follow up and reporting. • Coordinate shop production schedule with the Shop Supervisor and detailers to maximize efficiency and minimize costs. • Arrange trucking with approved freight companies and schedule deliveries • Develop exceptional working relationships with customers and vendors. • Prepare and record necessary paperwork. • Assist with basic accounts payable and accounts receivable tasks. • Perform other duties as required by the supervisor. Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times. Minimum Qualifications: Legally authorized to work in the United States without company sponsorship now or in the future. Must have a high school diploma, GED or local/state equivalent Two to Three years of prior billing/accounting experience or equivalent work history Detailed Selection Criteria: Excellent written/verbal communication skills and math skills Excellent interpersonal and organizational skills Able to coordinate multiple tasks and work under deadline pressure Accuracy and attention to detail Preferred Qualifications: Two year degree from an accredited school or college Prior experience in the construction industry Proficient in Microsoft Office applications
Texas Water Development Boards Mission - Leading the states efforts in ensuring a secure water future for Texas. The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. Salary commensurate with experience and qualifications JOB DESCRIPTION SUMMARY Under the direction of three full-time Board Members, the Executive Administrator (EA) of the Texas Water Development Board (TWDB) manages the overall operations of the agency. The EA operates within the framework established by the Texas Legislature and governing board for the management of the agencys statewide water financing, data collection, and planning responsibilities. The EA directs the daily operations of the TWDBs programs including numerous and diverse programs in water-related project construction activities, financing of water infrastructure projects, scientific research, data collection and dissemination, hydrologic and environmental analysis, water supply planning, flood planning, and water policy development. The EA also ensures the timely and successful implementation of new programs as enacted by the legislative process and as directed by the governing board. The responsibilities of the EA include implementation of TWDB programs in an efficient and effective manner through the development of long-range goals, metrics, annual objectives, operating budgets, implementation of the agencys strategic plan, meeting performance measures, proposals for legislation and biennial appropriations, appearing before legislative committees and other groups interested in Board issues, working with stakeholders as needed to achieve objectives, and performing other duties assigned by the governing board. Provides, as often as necessary, information to the governing board regarding responsibilities. Work requires extensive contact and communication with public and private high-level executives and officials and the public at large. Further, the EA engages with other state and federal agencies and other relevant entities. Working Conditions Considerable statewide travel Occasional out-of-state travel Work on weekends/holidays, and outside normal 8:00 a.m. to 5:00 p.m. schedule, as needed. ESSENTIAL JOB FUNCTIONS Provides overall guidance, direction, coordination, and review of all operating elements of the agency. Understands and implements a high level of fiduciary responsibility in the management of TWDBs financing activities, including the issuance and purchase of municipal securities. Effectively communicates the vision and status of the agency to state officials, community officials, regional water planning groups, advocacy groups, and other members of the public. Actively communicates and engages with the governing board concerning agency activities. Provides recommendations, reports, and information to the governing board. Provides active management and sound oversight of scientific analysis, studies, and engineering reviews of projects or planning functions under review by the TWDB. Directs the successful implementation of the TWDBs programs, including safeguarding and enhancing the short-term and long-term viability of the TWDB's financing programs. Administers the issuance of financial assistance to municipalities, to include bonds, loans, grants, and appropriated funds. Shapes TWDBs culture by adhering to organizational core values. Selects, manages, and develops staff through review of performance data, conferences, training, and performance appraisals. Evaluates the effectiveness of operations, the suitability of existing policies and takes necessary action to correct failure and deficiencies in operation or in services provided. Maximizes efficiencies in the use of budgets appropriated by the Texas Legislature in support of the planning, science and technical assistance, and financing programs administered by the TWDB. Takes positive steps to conduct the necessary coordination of agency programs with federal, other state and local agencies, and to cooperate with agencies and governments in carrying out the purposes and goals of the TWDB. Ensures fiscally prudent funds management. Establishes and maintains schedules for timely completion of critical projects. Develops metrics and provides regular updates to the governing board on agency performance. Represents the TWDB before the Environmental Protection Agency, the Texas Legislature, and other entities, both public and private. May be required to operate a state or personal vehicle for business purposes. Performs other duties as assigned. MINIMUM QUALIFICATIONS Fifteen years of progressively responsible professional work experience relevant to posted duties, and Experience working with the Legislature, the State Executive Branch, or federal, state, or local entities. Note: Experience and education may be substituted for one another on a year-for-year basis. PREFERRED QUALIFICATIONS Graduation from an accredited four-year college or university. Graduate degree or professional license such as a Certified Public Accountant, or Professional Engineer. Significant executive management experience. Experience in water resources management, water supply, and water management strategies or regulations. Experience in finance administration or governmental finance. Experience working closely and communicating with a governing board or commission concerning organizations activities. Experience evaluating effectiveness of operations and implementing necessary changes to correct deficiencies. Experience managing a large and complex organization. KNOWLEDGE, SKILLS, AND ABILITIES (KSAS) Knowledge of Texas state government and state agency management. Knowledge of the major issues facing Texas regarding water infrastructure financing and water resource management. Knowledge of modern management practices and application in a service setting. Skills in negotiating and arriving at a consensus in the face of competing interests. Skills in budget preparation, justification, and administration. Ability to create productive working relationships with a broad range of public entities, interest groups, and various governmental entities. Ability to exercise sound judgment in analyzing situations and making decisions. Ability to clearly communicate ideas, opinions, and decisions both verbally and in writing. Ability to plan, implement, and evaluate program effectiveness and efficiency. Ability to interpret policies, procedures, and regulations. Ability to implement strong leadership skills. Ability and willingness to travel 20% of the time, primarily within the State of Texas. Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements. Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
04/26/2024
Texas Water Development Boards Mission - Leading the states efforts in ensuring a secure water future for Texas. The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. Salary commensurate with experience and qualifications JOB DESCRIPTION SUMMARY Under the direction of three full-time Board Members, the Executive Administrator (EA) of the Texas Water Development Board (TWDB) manages the overall operations of the agency. The EA operates within the framework established by the Texas Legislature and governing board for the management of the agencys statewide water financing, data collection, and planning responsibilities. The EA directs the daily operations of the TWDBs programs including numerous and diverse programs in water-related project construction activities, financing of water infrastructure projects, scientific research, data collection and dissemination, hydrologic and environmental analysis, water supply planning, flood planning, and water policy development. The EA also ensures the timely and successful implementation of new programs as enacted by the legislative process and as directed by the governing board. The responsibilities of the EA include implementation of TWDB programs in an efficient and effective manner through the development of long-range goals, metrics, annual objectives, operating budgets, implementation of the agencys strategic plan, meeting performance measures, proposals for legislation and biennial appropriations, appearing before legislative committees and other groups interested in Board issues, working with stakeholders as needed to achieve objectives, and performing other duties assigned by the governing board. Provides, as often as necessary, information to the governing board regarding responsibilities. Work requires extensive contact and communication with public and private high-level executives and officials and the public at large. Further, the EA engages with other state and federal agencies and other relevant entities. Working Conditions Considerable statewide travel Occasional out-of-state travel Work on weekends/holidays, and outside normal 8:00 a.m. to 5:00 p.m. schedule, as needed. ESSENTIAL JOB FUNCTIONS Provides overall guidance, direction, coordination, and review of all operating elements of the agency. Understands and implements a high level of fiduciary responsibility in the management of TWDBs financing activities, including the issuance and purchase of municipal securities. Effectively communicates the vision and status of the agency to state officials, community officials, regional water planning groups, advocacy groups, and other members of the public. Actively communicates and engages with the governing board concerning agency activities. Provides recommendations, reports, and information to the governing board. Provides active management and sound oversight of scientific analysis, studies, and engineering reviews of projects or planning functions under review by the TWDB. Directs the successful implementation of the TWDBs programs, including safeguarding and enhancing the short-term and long-term viability of the TWDB's financing programs. Administers the issuance of financial assistance to municipalities, to include bonds, loans, grants, and appropriated funds. Shapes TWDBs culture by adhering to organizational core values. Selects, manages, and develops staff through review of performance data, conferences, training, and performance appraisals. Evaluates the effectiveness of operations, the suitability of existing policies and takes necessary action to correct failure and deficiencies in operation or in services provided. Maximizes efficiencies in the use of budgets appropriated by the Texas Legislature in support of the planning, science and technical assistance, and financing programs administered by the TWDB. Takes positive steps to conduct the necessary coordination of agency programs with federal, other state and local agencies, and to cooperate with agencies and governments in carrying out the purposes and goals of the TWDB. Ensures fiscally prudent funds management. Establishes and maintains schedules for timely completion of critical projects. Develops metrics and provides regular updates to the governing board on agency performance. Represents the TWDB before the Environmental Protection Agency, the Texas Legislature, and other entities, both public and private. May be required to operate a state or personal vehicle for business purposes. Performs other duties as assigned. MINIMUM QUALIFICATIONS Fifteen years of progressively responsible professional work experience relevant to posted duties, and Experience working with the Legislature, the State Executive Branch, or federal, state, or local entities. Note: Experience and education may be substituted for one another on a year-for-year basis. PREFERRED QUALIFICATIONS Graduation from an accredited four-year college or university. Graduate degree or professional license such as a Certified Public Accountant, or Professional Engineer. Significant executive management experience. Experience in water resources management, water supply, and water management strategies or regulations. Experience in finance administration or governmental finance. Experience working closely and communicating with a governing board or commission concerning organizations activities. Experience evaluating effectiveness of operations and implementing necessary changes to correct deficiencies. Experience managing a large and complex organization. KNOWLEDGE, SKILLS, AND ABILITIES (KSAS) Knowledge of Texas state government and state agency management. Knowledge of the major issues facing Texas regarding water infrastructure financing and water resource management. Knowledge of modern management practices and application in a service setting. Skills in negotiating and arriving at a consensus in the face of competing interests. Skills in budget preparation, justification, and administration. Ability to create productive working relationships with a broad range of public entities, interest groups, and various governmental entities. Ability to exercise sound judgment in analyzing situations and making decisions. Ability to clearly communicate ideas, opinions, and decisions both verbally and in writing. Ability to plan, implement, and evaluate program effectiveness and efficiency. Ability to interpret policies, procedures, and regulations. Ability to implement strong leadership skills. Ability and willingness to travel 20% of the time, primarily within the State of Texas. Ability to operate a vehicle (state or personal) for state business and maintain a driver's license and driving record that complies with state and agency requirements. Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
Subsidiary: division Reeves Construction Company, the Colas USA subsidiary that operates throughout the states North Carolina, South Carolina, Georgia, and Florida, has been a key partner in the infrastructure growth of the Southeast since the company's founding in 1955. Reeves is a complete heavy civil highway and site development construction company dedicated to meet the specific needs of the roadway, airport, bridge, and military market. Reeves prides itself for its high company standards of safety, ethics, and performance. To learn more about Reeves visit . Throughout Colas USA, we provide competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company's value chain. To learn more about the Colas USA Family of Companies, please visit . Reeves, and the rest of the Colas USA Family of Companies, is part of the Colas Group, the worldwide leader in transportation infrastructure construction and maintenance. For information on our international network visit . Job Description Will work closely with dispatch and project manager's to make sure all trucks are accounted for Will work with the GPS system to process payments for haulers Will assist the dispatch manager in their daily duties Will ride with CDL drivers from time to time Required Skills Must have basic reading and writing skills and must also be able to perform basic mathematical calculations Must have computer skills outlook and Microsoft office Good interpersonal skills Valid Driver's License and acceptable driving history Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The employee is regularly required to sit, stand, walk, climb, balance, stoop, kneel and crawl. Must be able to speak and hear Must be able to lift up to 40 pounds Work Enviroment Will require both indoor and outdoor work Must be able to work in a hot or cold environment Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you are an individual with a disability and require a reasonable accommodation to: to meet the requirements of the role in which you are applying complete any part of the application process access or use the online application process and need an alternative method for applying Please contact Colas Inc. at or send an email to . Nearest Major Market: Spartanburg Nearest Secondary Market: South Carolina
04/25/2024
Full time
Subsidiary: division Reeves Construction Company, the Colas USA subsidiary that operates throughout the states North Carolina, South Carolina, Georgia, and Florida, has been a key partner in the infrastructure growth of the Southeast since the company's founding in 1955. Reeves is a complete heavy civil highway and site development construction company dedicated to meet the specific needs of the roadway, airport, bridge, and military market. Reeves prides itself for its high company standards of safety, ethics, and performance. To learn more about Reeves visit . Throughout Colas USA, we provide competitive pay, outstanding benefits, career advancement opportunities, professional education, and extensive training for every employee. We pride ourselves on upholding the highest standards of safety, environmental conservation, and ethical conduct as we strive to grow our infrastructure products and services through empowering and developing our people, fostering innovation, utilizing new technology, and maximizing vertical integration at all levels of the company's value chain. To learn more about the Colas USA Family of Companies, please visit . Reeves, and the rest of the Colas USA Family of Companies, is part of the Colas Group, the worldwide leader in transportation infrastructure construction and maintenance. For information on our international network visit . Job Description Will work closely with dispatch and project manager's to make sure all trucks are accounted for Will work with the GPS system to process payments for haulers Will assist the dispatch manager in their daily duties Will ride with CDL drivers from time to time Required Skills Must have basic reading and writing skills and must also be able to perform basic mathematical calculations Must have computer skills outlook and Microsoft office Good interpersonal skills Valid Driver's License and acceptable driving history Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The employee is regularly required to sit, stand, walk, climb, balance, stoop, kneel and crawl. Must be able to speak and hear Must be able to lift up to 40 pounds Work Enviroment Will require both indoor and outdoor work Must be able to work in a hot or cold environment Colas Inc. and its subsidiaries are an Equal Opportunity Employer. For details on the specifics of this commitment, please click here to view the EEO document. If you are an individual with a disability and require a reasonable accommodation to: to meet the requirements of the role in which you are applying complete any part of the application process access or use the online application process and need an alternative method for applying Please contact Colas Inc. at or send an email to . Nearest Major Market: Spartanburg Nearest Secondary Market: South Carolina
Summary This requisition expires on May 1, 2024, but may close earlier if the position is filled prior to the expiration date. The Solid Waste Safety Specialist ensures all team members are working and behaving in the safest way possible. Additionally, the Solid Waste Safety Specialist is responsible to conduct and/or coordinate safety training for job skills associated with the areas of responsibility. This position requires the gathering and assessment of documented information to ensure compliance with internal procedures, State and federal regulations. This position is instrumental in the City's pursuit of acquiring ISO 45001 certification. Areas of Responsibility: The position of Solid Waste Safety Specialist is responsible to support the daily safety needs of the following departments and/or areas: Collections, Landfill, Drainage, Vehicle Wash Facility, Vehicle Maintenance, Recycling Programs, Renewable Facilities Essential Functions and Other Important Duties Essential Functions: Promotes the Solid Waste department's safety culture through curriculum development, management coordination, training facilitation, and administration of the department's safety and quality control programs Ability to communicate clearly and effectively, both verbally and in writing. Position requires interaction with the workforce as well as the public. Creates, administers, coordinates and assists management staff in conducting safety audits Assist in developing and implementing departmental safety policies and procedures. Conducts employee training sessions on safety policies and procedures. Conduct and/or coordinate required safety training, and ensure attendance is recorded in the Learning Management System (LMS), which currently is NeoGov. Assesses departmental training and certification needs in order to facilitate promotion of a departmental safety culture Drive to field sites to observe work practices and ensure proper procedures are followed. Inspects work areas to ensure working conditions are consistent with Occupational Safety and Health Administration (OSHA) standards and other safety regulations and policies promulgated by municipal and State regulatory bodies. Make recommendations to correct observed and reported safety violations and to implement safe work practices. Investigate incidents and accidents to determine root causes and to develop methods and procedures to prevent future occurrences. Chair monthly departmental safety meetings and committees. Generate weekly report of duties performed and submit to the Director of Safety and Solid Waste Leadership. Work collaboratively with Director of Safety and team members on organization/City wide safety issues and/or objectives. Work collaboratively with the Risk Management and Claims Administrators in the handling and management of outstanding claims. Conduct monthly safetyupdates at Department Manager meetings. Review and comment on safety policies, programs, procedures being developed by the City Safety Team. Assist with communication and implementation of new/revised City policies, programs, procedures. Maintain department-specific safety policies, programs, procedures such as SW Hazard Communication Program, SW Emergency Action Plan, etc. as well as relevant Department specific SOPs, Job Safety Analysis (JSAs), etc. Help initiate and provide ongoing support to the SW Safety Committee. Develop inspection checklists and work with supervisors/crew leaders, as appropriate, to conduct ongoing site inspections and track corrective measures to closure. Assist with gathering incident investigation data and work with management to identify possible better system (equipment, work practices, etc.)designs to improve performance. Ensure SW safety efforts align with City-wide Safety Program. Facilitate/Instruct Basic Life Support (CPR/AED) training to City and Department employees. Facilitate/Instruct HAZWOPER training to City and Department employees. Facilitate/Instruct Smith System Driver Training to SWR Department employees. Promote positive safety culture. Maintains regular and punctual on-site attendance Additional Duties: Performs other duties as assigned Job Requirements Minimum Qualifications / Acceptable Equivalency: Bachelor's Degree in Organizational Development, Human Resources, Health and Safety, Risk Management or Business Administration A minimum of 3 years of progressively responsible experience in training and development and/or utilities. OR Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job Core Competencies: Knowledge of MS Office products, primarily Word, Excel and PowerPoint Skilled in the administration of a training program. Skilled in the administration of a safety program. Skilled in developing and facilitating presentations Ability to communicate effectively both verbally and in writing Ability to manage time and multiple priorities to completion Ability to demonstrate strong organizational skills Ability to form and maintain effective relationships with co-workers and customers Ability to stay current with the standards that relate to General, Construction, and Solid Waste Industries as well as the MUTCD (Manual on Uniform Traffic Control Devices) Demonstrated experience in leading a safety based cultural change across an organization; leveraging multiple approaches to help people adopt and implement sustained change Demonstrated experience in leading continuous improvement activities and programs, leveraging processes, tools and best practices Excellent "soft skills" in communicating effectively with all levels of the organization Budget development and cost management experience required Strategic planning and/or project management experience required Preferences: Bilingual in Spanish and English Prior safety coordinator and/or training administration experience Prior solid waste industry experience Prior municipal government experience Conditions of Employment: Must have and maintain a valid Class "C" Driver's License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class "C" driver's license and state required minimum automobile liability insurance within 90 days of hire per state law) Must pass a drug test, driver's license check, criminal history background check and social security number verification Successfully completed General Industry OSHA 30-hour certifications (Course 511 and 501) within the last three years. (Or can obtain with 6 months of hire date) Obtain Basic Life Support Instructor Certification within 6 months of hire date. Defensive Driving Instructor Certification or equivalent required within 6 months of hire date. Environmental Factors and Conditions/Physical Requirements Physical Requirements: Overall Strength Demands: The bold and italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday. Sedentary - lifting no more than 10 pounds Light - lifting no more than 20 pounds; carry up to 10 pounds Medium - lifting no more than 50 pounds, carry up to 25 pounds Heavy - lifting no more than 100 pounds, carry up to 50 pounds Very Heavy - lifting more than 100 pounds, carry more than 50 pounds Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency. Codes for "how often": Y = Yes N = No E = extensive (100-70%) M = moderate (60-30%) I = infrequent (20-10%) A = almost never ( Task: Code: Standing: M Sitting: M Walking: M Lifting: I Carrying: I Pushing/Pulling: I Overhead Work: I Fine Dexterity: I Kneeling: I Crouching: I Crawling: I Bending: I Twisting: I Climbing: I Balancing: I Vision: E Hearing: E Talking: E Video Display: E Machines, Tools, Equipment and Work Aids: The essential functions of this position require the daily use of a telephone, computer, fax, printer, and other office machines, as well as the driving of a motor vehicle. Environmental Factors: The essential functions of this position are performed in both office and field job site setting. This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice. ADA/EOE/ADEA
04/24/2024
Full time
Summary This requisition expires on May 1, 2024, but may close earlier if the position is filled prior to the expiration date. The Solid Waste Safety Specialist ensures all team members are working and behaving in the safest way possible. Additionally, the Solid Waste Safety Specialist is responsible to conduct and/or coordinate safety training for job skills associated with the areas of responsibility. This position requires the gathering and assessment of documented information to ensure compliance with internal procedures, State and federal regulations. This position is instrumental in the City's pursuit of acquiring ISO 45001 certification. Areas of Responsibility: The position of Solid Waste Safety Specialist is responsible to support the daily safety needs of the following departments and/or areas: Collections, Landfill, Drainage, Vehicle Wash Facility, Vehicle Maintenance, Recycling Programs, Renewable Facilities Essential Functions and Other Important Duties Essential Functions: Promotes the Solid Waste department's safety culture through curriculum development, management coordination, training facilitation, and administration of the department's safety and quality control programs Ability to communicate clearly and effectively, both verbally and in writing. Position requires interaction with the workforce as well as the public. Creates, administers, coordinates and assists management staff in conducting safety audits Assist in developing and implementing departmental safety policies and procedures. Conducts employee training sessions on safety policies and procedures. Conduct and/or coordinate required safety training, and ensure attendance is recorded in the Learning Management System (LMS), which currently is NeoGov. Assesses departmental training and certification needs in order to facilitate promotion of a departmental safety culture Drive to field sites to observe work practices and ensure proper procedures are followed. Inspects work areas to ensure working conditions are consistent with Occupational Safety and Health Administration (OSHA) standards and other safety regulations and policies promulgated by municipal and State regulatory bodies. Make recommendations to correct observed and reported safety violations and to implement safe work practices. Investigate incidents and accidents to determine root causes and to develop methods and procedures to prevent future occurrences. Chair monthly departmental safety meetings and committees. Generate weekly report of duties performed and submit to the Director of Safety and Solid Waste Leadership. Work collaboratively with Director of Safety and team members on organization/City wide safety issues and/or objectives. Work collaboratively with the Risk Management and Claims Administrators in the handling and management of outstanding claims. Conduct monthly safetyupdates at Department Manager meetings. Review and comment on safety policies, programs, procedures being developed by the City Safety Team. Assist with communication and implementation of new/revised City policies, programs, procedures. Maintain department-specific safety policies, programs, procedures such as SW Hazard Communication Program, SW Emergency Action Plan, etc. as well as relevant Department specific SOPs, Job Safety Analysis (JSAs), etc. Help initiate and provide ongoing support to the SW Safety Committee. Develop inspection checklists and work with supervisors/crew leaders, as appropriate, to conduct ongoing site inspections and track corrective measures to closure. Assist with gathering incident investigation data and work with management to identify possible better system (equipment, work practices, etc.)designs to improve performance. Ensure SW safety efforts align with City-wide Safety Program. Facilitate/Instruct Basic Life Support (CPR/AED) training to City and Department employees. Facilitate/Instruct HAZWOPER training to City and Department employees. Facilitate/Instruct Smith System Driver Training to SWR Department employees. Promote positive safety culture. Maintains regular and punctual on-site attendance Additional Duties: Performs other duties as assigned Job Requirements Minimum Qualifications / Acceptable Equivalency: Bachelor's Degree in Organizational Development, Human Resources, Health and Safety, Risk Management or Business Administration A minimum of 3 years of progressively responsible experience in training and development and/or utilities. OR Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job Core Competencies: Knowledge of MS Office products, primarily Word, Excel and PowerPoint Skilled in the administration of a training program. Skilled in the administration of a safety program. Skilled in developing and facilitating presentations Ability to communicate effectively both verbally and in writing Ability to manage time and multiple priorities to completion Ability to demonstrate strong organizational skills Ability to form and maintain effective relationships with co-workers and customers Ability to stay current with the standards that relate to General, Construction, and Solid Waste Industries as well as the MUTCD (Manual on Uniform Traffic Control Devices) Demonstrated experience in leading a safety based cultural change across an organization; leveraging multiple approaches to help people adopt and implement sustained change Demonstrated experience in leading continuous improvement activities and programs, leveraging processes, tools and best practices Excellent "soft skills" in communicating effectively with all levels of the organization Budget development and cost management experience required Strategic planning and/or project management experience required Preferences: Bilingual in Spanish and English Prior safety coordinator and/or training administration experience Prior solid waste industry experience Prior municipal government experience Conditions of Employment: Must have and maintain a valid Class "C" Driver's License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class "C" driver's license and state required minimum automobile liability insurance within 90 days of hire per state law) Must pass a drug test, driver's license check, criminal history background check and social security number verification Successfully completed General Industry OSHA 30-hour certifications (Course 511 and 501) within the last three years. (Or can obtain with 6 months of hire date) Obtain Basic Life Support Instructor Certification within 6 months of hire date. Defensive Driving Instructor Certification or equivalent required within 6 months of hire date. Environmental Factors and Conditions/Physical Requirements Physical Requirements: Overall Strength Demands: The bold and italicized word describes the overall strength demand of the functions performed by the incumbent during a typical workday. Sedentary - lifting no more than 10 pounds Light - lifting no more than 20 pounds; carry up to 10 pounds Medium - lifting no more than 50 pounds, carry up to 25 pounds Heavy - lifting no more than 100 pounds, carry up to 50 pounds Very Heavy - lifting more than 100 pounds, carry more than 50 pounds Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency. Codes for "how often": Y = Yes N = No E = extensive (100-70%) M = moderate (60-30%) I = infrequent (20-10%) A = almost never ( Task: Code: Standing: M Sitting: M Walking: M Lifting: I Carrying: I Pushing/Pulling: I Overhead Work: I Fine Dexterity: I Kneeling: I Crouching: I Crawling: I Bending: I Twisting: I Climbing: I Balancing: I Vision: E Hearing: E Talking: E Video Display: E Machines, Tools, Equipment and Work Aids: The essential functions of this position require the daily use of a telephone, computer, fax, printer, and other office machines, as well as the driving of a motor vehicle. Environmental Factors: The essential functions of this position are performed in both office and field job site setting. This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice. ADA/EOE/ADEA
Pay, Education & Experience: Salary range is $131,788.80 to $197,683.20. Actual starting pay depends on the experience and skills considered during the offer process. Relocation expenses may be considered during the offer process as well. Bachelor's degree in Civil Engineering or a related field required Professional Engineer registration in the State of Kansas required or registration in another state with the State of Kansas registration required within one year of hiring Master's degree in Business or Public Administration desired Nine years of similar or related experience or combination of education and experience as well as working knowledge of KDOT, CARS and MARC projects is required. Tangible experience with KDOT, CARS and MARC projects in addition to employment with a municipality population of 25,000 or more is preferred. Continuous employment with a municipality in an Engineering capacity is desired. Provides leadership, management and direction to all components of engineering; Establishes vision for and leads the development of organizational goals, objectives, policies, procedures, capital and maintenance program planning aligned with City priorities; Makes timely decisions in balancing Code requirements, standards and specifications; Provides technical assistance to inspectors on construction material, acceptability of construction and resolution of plan errors and omissions; Resolves procedural, operational, and other work-related problems such as design problems or scheduling conflicts, or contract disagreements; Conducts research and analyzes data regarding the design and construction of City projects; Responsible for short and long-range planning goals of the department; Assist in the development of the Capital Improvement Plan and provides for the planning, coordination and execution of all major capital projects, maintenance and repair projects; Assists with and/or lead the development of bids, project applications, schedules, budgets, annual work plans and Reviews plans and specifications for infrastructure projects to determine whether they meet organizational requirements; Works with other utilities, governmental agencies, and associations, for regional short and long-term planning; Effectively communicates to elected and appointed officials, citizens and other interested parties while keeping the City Administrator informed of departmental activities, project status and any other relevant matters. Brief Description of Duties: Under the supervision of the City Administrator, the City Engineer is an exempt position under FLSA. This employee is a member of the City's Leadership Team and is responsible for critical engineering work of an administrative and technical nature. The employee is responsible for planning, directing, and coordinating all engineering activities working closely with the Public Works Director and Community Development Director on subdivision development, commercial development, public works design and construction from an engineering standpoint. The City Engineer is responsible for developing and executing department operation, capital and maintenance program budgets while developing and implementing short as well as long-term planning, goals, objectives and policies. In addition, this employee is involved in overall project preparation and projecting a broad plan of public improvement, as well as the development and control of project schedules. This employee should possess a comprehensive knowledge of civil engineering, excellent communication, organizational, project management, budgetary and public relations skills. Duties, responsibilities, scheduling, shift assignments and work location, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.
04/24/2024
Full time
Pay, Education & Experience: Salary range is $131,788.80 to $197,683.20. Actual starting pay depends on the experience and skills considered during the offer process. Relocation expenses may be considered during the offer process as well. Bachelor's degree in Civil Engineering or a related field required Professional Engineer registration in the State of Kansas required or registration in another state with the State of Kansas registration required within one year of hiring Master's degree in Business or Public Administration desired Nine years of similar or related experience or combination of education and experience as well as working knowledge of KDOT, CARS and MARC projects is required. Tangible experience with KDOT, CARS and MARC projects in addition to employment with a municipality population of 25,000 or more is preferred. Continuous employment with a municipality in an Engineering capacity is desired. Provides leadership, management and direction to all components of engineering; Establishes vision for and leads the development of organizational goals, objectives, policies, procedures, capital and maintenance program planning aligned with City priorities; Makes timely decisions in balancing Code requirements, standards and specifications; Provides technical assistance to inspectors on construction material, acceptability of construction and resolution of plan errors and omissions; Resolves procedural, operational, and other work-related problems such as design problems or scheduling conflicts, or contract disagreements; Conducts research and analyzes data regarding the design and construction of City projects; Responsible for short and long-range planning goals of the department; Assist in the development of the Capital Improvement Plan and provides for the planning, coordination and execution of all major capital projects, maintenance and repair projects; Assists with and/or lead the development of bids, project applications, schedules, budgets, annual work plans and Reviews plans and specifications for infrastructure projects to determine whether they meet organizational requirements; Works with other utilities, governmental agencies, and associations, for regional short and long-term planning; Effectively communicates to elected and appointed officials, citizens and other interested parties while keeping the City Administrator informed of departmental activities, project status and any other relevant matters. Brief Description of Duties: Under the supervision of the City Administrator, the City Engineer is an exempt position under FLSA. This employee is a member of the City's Leadership Team and is responsible for critical engineering work of an administrative and technical nature. The employee is responsible for planning, directing, and coordinating all engineering activities working closely with the Public Works Director and Community Development Director on subdivision development, commercial development, public works design and construction from an engineering standpoint. The City Engineer is responsible for developing and executing department operation, capital and maintenance program budgets while developing and implementing short as well as long-term planning, goals, objectives and policies. In addition, this employee is involved in overall project preparation and projecting a broad plan of public improvement, as well as the development and control of project schedules. This employee should possess a comprehensive knowledge of civil engineering, excellent communication, organizational, project management, budgetary and public relations skills. Duties, responsibilities, scheduling, shift assignments and work location, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.
PURPOSE OF CLASSIFICATION The purpose of this classification is to assist management in planning, monitoring, and coordinating department activities. Duties include project scheduling, monitoring, and implementation. Compiles, organizes and summarizes information. Administers and coordinates the contract and grant processes. Assists with the capital improvement plan, operational performance management and budgetary documentation. ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. General Duties: Coordinates daily work activities, organizes, prioritizes and assigns work; monitors status of work in progress and inspects completed work; consults with assigned staff; assists with complex/problem situations and provides technical assistance; maintains calendar of activities and deadlines; schedules activities such as meetings and appointments; maintains primary project calendar for department, distributes as appropriate. Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; coordinates or conducts training activities. Assists in ensuring departmental compliance with all applicable codes, laws, rules, regulations, standards, policies, and procedures. Coordinates departmental projects and work activities with those of other departments, contractors, outside agencies, or others as needed. Coordinates the administrative activities involving the capital improvement and/or operations projects; assists in overseeing the budget by providing summaries and account balance sheets; prepares and administers construction and/or operations contracts; coordinates contract administration of construction projects; schedules and monitors project progress; prepares project manuals and contract documents for distribution to bidders and project managers; maintains current plan holders list; updates construction data companies, plan holders and Town Clerk's office during the bid process; coordinates and conducts public bid openings; summarizes bids with short and long bid tabulations; prepares draft resolution and memo to Town Council recommending award; notifies bidder awarded contract; monitors, processes, and prepares pay applications, project budgets, shop drawings, and all other necessary documents during the construction and/or operations phase. Provides recommendations concerning operational performance management and changes as appropriate; prepares correspondence and technical memorandums as required; develops, updates, and analyzes spreadsheets; reviews and provides summary reports for utility operational data; assists in monitoring regulatory permit requirements. Provides assistance and information related to construction projects, contracts, permitting activities, documentation procedures, fees, budgets, purchasing activities and other issues; responds to routine questions or complaints; researches problems, and initiates problem resolution. Compiles and/or monitors various administrative or statistical data; analyzes data and identifies trends; prepares and generates reports and maintains records. Reviews and proofreads work produced by others; provides assistance with revisions as needed. Provides assistance in obtaining, compiling, and summarizing various data and information; reviews and processes various documents; provides agreements, project and account status reports and related documentation. Oversees the processing of department documentation within designated timeframes and per established procedures; designs and updates forms. Manages purchasing activities; coordinates supply and equipment orders and processes related documents; researches potential purchases and obtains competitive price quotes; initiates requisition for purchase orders; reviews and approves invoices for payment; researches discrepancies; codes invoices to assign expenditure to proper budgetary accounts; coordinates payment of expenditure to vendor. Provides administrative support to the department; answers incoming calls; copies documents; copies and binds project manuals; faxes documents; files paperwork; distributes various correspondences; sets up general meetings and travel arrangements. Assists with website content management and other public information activities. Assists staff members utilizing software programs and creating documents including correspondence, spreadsheets, forms, tables, schedules, templates, mail merge documents and others as needed; prepares templates for frequently used forms. Performs other related duties as required. Duties when assigned to the Utilities Department: Consults with the Utilities Director, Assistant Director, Utilities Business Administrator, and other officials to review operations/activities, review/resolve problems, receive advice/direction, and provide recommendations; attends Town Council meetings as required. Facilitates the daily operations of the Utility Department including bids and contracts, agreements, easements, attorneys and other correspondence, payroll, accounts receivable/payable, billing and collections. Coordinates reports and disseminates public information during emergency events on behalf of the Director and other Town management. Serves within the Town's Incident Command Structure (ICS) in a highly responsible role. Coordinates and prepares Town Council Agenda schedule for department; interacts with the Town Clerk's office regarding scheduling issues and agenda information. Coordinates and provides information to Office of Inspector General (OIG) related to Request for Proposals/Qualifications (RFP/Qs), Invitation to Bid (ITB) and contracts. Makes application for grants, coordinates with grant agencies to obtain executed contracts, and prepares status reports, requests for reimbursement, and other contract administrative requirements for fulfillment of the grant conditions. Assists with attesting Utilities Director's signature on various agreements. Assists in preparing and/or monitoring budget for area of assignment; monitors status of expenditures in relation to available funds in budget accounts and authorized Contract Price; requests budget transfers; obtains price quotes for purchases as required. Maintains files/records of project records, drawings, contracts, and other documentation. Assists with the coordination of water/stormwater master planning; long range planning; capital improvement project plans. Prepares and administers construction contracts for capital improvements projects; coordinates bid phase of construction projects; assists with contract submittals/shop drawings/record drawings; processes contractor and consultant payment applications; monitors and processes grant funding agreements in support of capital programs. Communicates with Director, Town officials, employees, other divisions, other departments, contractors, consultants, vendors, suppliers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction. Manages and coordinates the Town's participation in the annual Florida Section of the American Water Works Association (FSAWWA) Drop Savers Poster Contest; solicits community participation; provides details of contest to local schools for contest involvement; solicits donations/sponsorships from local businesses; coordinates poster judging; coordinates submission to the FSAWWA for State-wide contest; organizes prize packages for contest winners; prepares agenda item to the Town Council for National Drinking Water Week Proclamation; plans and attends awards reception; and develops/monitors special activity budget. Monitors the Utilities' continuing services and unit price contracts; prepares and manages contract renewals/extensions. Coordinates solicitation of bids/proposals as required. Assists with administrative functions pertaining to the Loxahatchee River Preservation Initiative (LRPI); may attend meetings; coordinate ordering and delivery of lunch for meeting; prepare/distribute meeting minutes; coordinate and manage grant applications and submissions; prepare documents including legislative briefs, agendas, and presentations; maintains LRPI website; and attend events as needed. Performs records management functions; maintains file system of various files/records for the department/division; prepares department records for imaging; coordinates merging of files with department/division; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; purges, shreds, or destroys confidential or obsolete documents; conducts records maintenance or destruction activities in compliance with guidelines governing record retention. Preparation and distribution of bulk mailings/surveys. Coordinates responses to public records requests on behalf of the Department. Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for department/division staff; monitors inventory of department supplies and forms; copies and distributes forms, reports, correspondence, and other related materials; processes incoming/outgoing mail. . click apply for full job details
04/24/2024
Full time
PURPOSE OF CLASSIFICATION The purpose of this classification is to assist management in planning, monitoring, and coordinating department activities. Duties include project scheduling, monitoring, and implementation. Compiles, organizes and summarizes information. Administers and coordinates the contract and grant processes. Assists with the capital improvement plan, operational performance management and budgetary documentation. ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. General Duties: Coordinates daily work activities, organizes, prioritizes and assigns work; monitors status of work in progress and inspects completed work; consults with assigned staff; assists with complex/problem situations and provides technical assistance; maintains calendar of activities and deadlines; schedules activities such as meetings and appointments; maintains primary project calendar for department, distributes as appropriate. Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; coordinates or conducts training activities. Assists in ensuring departmental compliance with all applicable codes, laws, rules, regulations, standards, policies, and procedures. Coordinates departmental projects and work activities with those of other departments, contractors, outside agencies, or others as needed. Coordinates the administrative activities involving the capital improvement and/or operations projects; assists in overseeing the budget by providing summaries and account balance sheets; prepares and administers construction and/or operations contracts; coordinates contract administration of construction projects; schedules and monitors project progress; prepares project manuals and contract documents for distribution to bidders and project managers; maintains current plan holders list; updates construction data companies, plan holders and Town Clerk's office during the bid process; coordinates and conducts public bid openings; summarizes bids with short and long bid tabulations; prepares draft resolution and memo to Town Council recommending award; notifies bidder awarded contract; monitors, processes, and prepares pay applications, project budgets, shop drawings, and all other necessary documents during the construction and/or operations phase. Provides recommendations concerning operational performance management and changes as appropriate; prepares correspondence and technical memorandums as required; develops, updates, and analyzes spreadsheets; reviews and provides summary reports for utility operational data; assists in monitoring regulatory permit requirements. Provides assistance and information related to construction projects, contracts, permitting activities, documentation procedures, fees, budgets, purchasing activities and other issues; responds to routine questions or complaints; researches problems, and initiates problem resolution. Compiles and/or monitors various administrative or statistical data; analyzes data and identifies trends; prepares and generates reports and maintains records. Reviews and proofreads work produced by others; provides assistance with revisions as needed. Provides assistance in obtaining, compiling, and summarizing various data and information; reviews and processes various documents; provides agreements, project and account status reports and related documentation. Oversees the processing of department documentation within designated timeframes and per established procedures; designs and updates forms. Manages purchasing activities; coordinates supply and equipment orders and processes related documents; researches potential purchases and obtains competitive price quotes; initiates requisition for purchase orders; reviews and approves invoices for payment; researches discrepancies; codes invoices to assign expenditure to proper budgetary accounts; coordinates payment of expenditure to vendor. Provides administrative support to the department; answers incoming calls; copies documents; copies and binds project manuals; faxes documents; files paperwork; distributes various correspondences; sets up general meetings and travel arrangements. Assists with website content management and other public information activities. Assists staff members utilizing software programs and creating documents including correspondence, spreadsheets, forms, tables, schedules, templates, mail merge documents and others as needed; prepares templates for frequently used forms. Performs other related duties as required. Duties when assigned to the Utilities Department: Consults with the Utilities Director, Assistant Director, Utilities Business Administrator, and other officials to review operations/activities, review/resolve problems, receive advice/direction, and provide recommendations; attends Town Council meetings as required. Facilitates the daily operations of the Utility Department including bids and contracts, agreements, easements, attorneys and other correspondence, payroll, accounts receivable/payable, billing and collections. Coordinates reports and disseminates public information during emergency events on behalf of the Director and other Town management. Serves within the Town's Incident Command Structure (ICS) in a highly responsible role. Coordinates and prepares Town Council Agenda schedule for department; interacts with the Town Clerk's office regarding scheduling issues and agenda information. Coordinates and provides information to Office of Inspector General (OIG) related to Request for Proposals/Qualifications (RFP/Qs), Invitation to Bid (ITB) and contracts. Makes application for grants, coordinates with grant agencies to obtain executed contracts, and prepares status reports, requests for reimbursement, and other contract administrative requirements for fulfillment of the grant conditions. Assists with attesting Utilities Director's signature on various agreements. Assists in preparing and/or monitoring budget for area of assignment; monitors status of expenditures in relation to available funds in budget accounts and authorized Contract Price; requests budget transfers; obtains price quotes for purchases as required. Maintains files/records of project records, drawings, contracts, and other documentation. Assists with the coordination of water/stormwater master planning; long range planning; capital improvement project plans. Prepares and administers construction contracts for capital improvements projects; coordinates bid phase of construction projects; assists with contract submittals/shop drawings/record drawings; processes contractor and consultant payment applications; monitors and processes grant funding agreements in support of capital programs. Communicates with Director, Town officials, employees, other divisions, other departments, contractors, consultants, vendors, suppliers, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction. Manages and coordinates the Town's participation in the annual Florida Section of the American Water Works Association (FSAWWA) Drop Savers Poster Contest; solicits community participation; provides details of contest to local schools for contest involvement; solicits donations/sponsorships from local businesses; coordinates poster judging; coordinates submission to the FSAWWA for State-wide contest; organizes prize packages for contest winners; prepares agenda item to the Town Council for National Drinking Water Week Proclamation; plans and attends awards reception; and develops/monitors special activity budget. Monitors the Utilities' continuing services and unit price contracts; prepares and manages contract renewals/extensions. Coordinates solicitation of bids/proposals as required. Assists with administrative functions pertaining to the Loxahatchee River Preservation Initiative (LRPI); may attend meetings; coordinate ordering and delivery of lunch for meeting; prepare/distribute meeting minutes; coordinate and manage grant applications and submissions; prepare documents including legislative briefs, agendas, and presentations; maintains LRPI website; and attend events as needed. Performs records management functions; maintains file system of various files/records for the department/division; prepares department records for imaging; coordinates merging of files with department/division; prepares and sets up files; sorts/organizes documents to be filed; files documents in designated order; retrieves/replaces files; purges, shreds, or destroys confidential or obsolete documents; conducts records maintenance or destruction activities in compliance with guidelines governing record retention. Preparation and distribution of bulk mailings/surveys. Coordinates responses to public records requests on behalf of the Department. Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for department/division staff; monitors inventory of department supplies and forms; copies and distributes forms, reports, correspondence, and other related materials; processes incoming/outgoing mail. . click apply for full job details
DESCRIPTION Tentative Interview Dates: 1st - Wednesday, May 8, 2024 2nd - Monday, May 13, 2024 Only the most qualified candidates will be invited to interview. New employees should anticipate being hired at the beginning step of the salary range. Candidates who exceed entry level qualifications may be considered, with approval from the Board of Supervisors, for placement at other than A step. About the Department : The vision of the Tehama County Public Works Department is to be a proactive and fully capable, cooperative team which meets all the planning, engineering, operating, maintenance and administrative needs of Tehama County Public Works in a highly competent manner, maintaining a positive work environment where individuals have opportunities for self-improvement and are recognized for their achievements and contributions on behalf of the people of Tehama County. We invite you to join our team of dedicated professionals who are committed to improving our community! Click here to learn more about the Tehama County Public Works Department! Ideal Candidate : The County is seeking a seasoned and dynamic leader with exceptional interpersonal and communication skills. The incumbent will have experience as a licensed professional engineer preferably in a government agency. They will have a thorough knowledge of laws and regulations governing Caltrans projects, experience with finance, billing, and other facets of the various branches within Public Works such as engineering, surveyor, land development, flood control, water resources, sanitation, and real property services . The ideal candidate will also possess a balanced combination of solid administrative and technical skills, as well as the ability to demonstrate the use of independent judgment and discretion in supervising various programs. The Assistant Director will be expected to cultivate and maintain successful relationships with a number of entities including the Board of Supervisors, Chief Administrator, County staff, consultants, other outside agencies and the community and s erves as the department head in the absence of the Director of Public Works. About the County : Nestled in the northern Sacramento Valley, Tehama County lies approximately midway between Sacramento and the Oregon border. The County sits alongside the beautiful Sacramento River and is only 50 miles west of Lassen National Park. Tehama County is the central point of widespread recreation; with nearby camping, hunting, fishing, golfing, snow skiing, and boating resources as good as or better than anywhere in California. Tehama County is home to approximately 64,000 people. In our County's small town atmosphere, you can experience the feeling of knowing your neighbors. Additionally, the mean travel time to work is only 23 minutes and the cost of living in Tehama County is lower than many other places in California. Click here to learn more about Tehama County! EXAMPLES OF DUTIES Assists the Public Works Director in the overall planning, assigning and directing of the County Public Works Department Divisions. Assists in directing the internal administration of department activities and develops appropriate policies and procedures. Formulates long range forecasts of public works requirements and develops appropriate plans. Confirms the need for and approves specifications for engineering tools and equipment. Assigns, supervises, reviews and evaluates the work of the engineering and flood control/water resources divisions, and coordinates transportation planning activities. Oversees the work of engineering consultants as needed for special projects. Participates in the selection, training, evaluation and discipline of employees. To view the complete Classification Specification, please click here. EDUCATION, EXPERIENCE & LICENSES Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Bachelor's degree in civil, architectural, mechanical, structural engineering Public Administration, Business Administration, Environmental Engineer, Geologist, Hydrogeologist, Traffic Engineering, or Construction Management or other related field. Six (6) or more years of progressively responsible experience with three (3) years of demonstrated management experience in an administrative or supervisory capacity in a public works or similar organization. Other combinations of education and experience may be considered. Licenses & Special Requirements: Requires a valid California driver's license. Registration as a Professional Engineer issued by the California State Board of Registration for Professional Engineers, which may include, but is not limited to, Civil Engineer, Structural Engineer, Geologist, Traffic Engineer, Land Surveyor, or Geotechnical Engineer. Certification as an Engineering Geologist or Hydrogeologist may be considered in lieu of Professional Engineer. RECRUITMENT INFORMATION The department is currently recruiting for one (1) vacancy. In addition, Tehama County is establishing an eligibility list to fill future full-time vacancies for an Assistant Director of Public Works as well as subsequent vacancies which occur during the life of the eligibility list. Please upload ALL required documents when applying such as, copies of all required degrees and/or certifications as outlined in the job description. Incomplete applications will not be considered. For questions about this recruitment, contact: Anne Coelho ext. 3006 All offers of employment are contingent upon successful completion of background, fingerprinting, drug test and physical examination provided by the County. EQUAL OPPORTUNITY EMPLOYER / AMERICANS WITH DISABILITIES ACT COMPLIANT / VETERANS' PREFERENCE POLICY / DRUG-FREE WORKPLACE
04/24/2024
Full time
DESCRIPTION Tentative Interview Dates: 1st - Wednesday, May 8, 2024 2nd - Monday, May 13, 2024 Only the most qualified candidates will be invited to interview. New employees should anticipate being hired at the beginning step of the salary range. Candidates who exceed entry level qualifications may be considered, with approval from the Board of Supervisors, for placement at other than A step. About the Department : The vision of the Tehama County Public Works Department is to be a proactive and fully capable, cooperative team which meets all the planning, engineering, operating, maintenance and administrative needs of Tehama County Public Works in a highly competent manner, maintaining a positive work environment where individuals have opportunities for self-improvement and are recognized for their achievements and contributions on behalf of the people of Tehama County. We invite you to join our team of dedicated professionals who are committed to improving our community! Click here to learn more about the Tehama County Public Works Department! Ideal Candidate : The County is seeking a seasoned and dynamic leader with exceptional interpersonal and communication skills. The incumbent will have experience as a licensed professional engineer preferably in a government agency. They will have a thorough knowledge of laws and regulations governing Caltrans projects, experience with finance, billing, and other facets of the various branches within Public Works such as engineering, surveyor, land development, flood control, water resources, sanitation, and real property services . The ideal candidate will also possess a balanced combination of solid administrative and technical skills, as well as the ability to demonstrate the use of independent judgment and discretion in supervising various programs. The Assistant Director will be expected to cultivate and maintain successful relationships with a number of entities including the Board of Supervisors, Chief Administrator, County staff, consultants, other outside agencies and the community and s erves as the department head in the absence of the Director of Public Works. About the County : Nestled in the northern Sacramento Valley, Tehama County lies approximately midway between Sacramento and the Oregon border. The County sits alongside the beautiful Sacramento River and is only 50 miles west of Lassen National Park. Tehama County is the central point of widespread recreation; with nearby camping, hunting, fishing, golfing, snow skiing, and boating resources as good as or better than anywhere in California. Tehama County is home to approximately 64,000 people. In our County's small town atmosphere, you can experience the feeling of knowing your neighbors. Additionally, the mean travel time to work is only 23 minutes and the cost of living in Tehama County is lower than many other places in California. Click here to learn more about Tehama County! EXAMPLES OF DUTIES Assists the Public Works Director in the overall planning, assigning and directing of the County Public Works Department Divisions. Assists in directing the internal administration of department activities and develops appropriate policies and procedures. Formulates long range forecasts of public works requirements and develops appropriate plans. Confirms the need for and approves specifications for engineering tools and equipment. Assigns, supervises, reviews and evaluates the work of the engineering and flood control/water resources divisions, and coordinates transportation planning activities. Oversees the work of engineering consultants as needed for special projects. Participates in the selection, training, evaluation and discipline of employees. To view the complete Classification Specification, please click here. EDUCATION, EXPERIENCE & LICENSES Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Bachelor's degree in civil, architectural, mechanical, structural engineering Public Administration, Business Administration, Environmental Engineer, Geologist, Hydrogeologist, Traffic Engineering, or Construction Management or other related field. Six (6) or more years of progressively responsible experience with three (3) years of demonstrated management experience in an administrative or supervisory capacity in a public works or similar organization. Other combinations of education and experience may be considered. Licenses & Special Requirements: Requires a valid California driver's license. Registration as a Professional Engineer issued by the California State Board of Registration for Professional Engineers, which may include, but is not limited to, Civil Engineer, Structural Engineer, Geologist, Traffic Engineer, Land Surveyor, or Geotechnical Engineer. Certification as an Engineering Geologist or Hydrogeologist may be considered in lieu of Professional Engineer. RECRUITMENT INFORMATION The department is currently recruiting for one (1) vacancy. In addition, Tehama County is establishing an eligibility list to fill future full-time vacancies for an Assistant Director of Public Works as well as subsequent vacancies which occur during the life of the eligibility list. Please upload ALL required documents when applying such as, copies of all required degrees and/or certifications as outlined in the job description. Incomplete applications will not be considered. For questions about this recruitment, contact: Anne Coelho ext. 3006 All offers of employment are contingent upon successful completion of background, fingerprinting, drug test and physical examination provided by the County. EQUAL OPPORTUNITY EMPLOYER / AMERICANS WITH DISABILITIES ACT COMPLIANT / VETERANS' PREFERENCE POLICY / DRUG-FREE WORKPLACE
Construction Project Administrator in South Carolina. This person will need to have experience specializing in manufacturing facility projects. Responsibilities The Project Administrator will play a crucial role in supporting our construction projects by providing administrative and project management assistance. Work with Site Supervisor to coordinate the completion of scope of work per contract Work with Site Supervisor to track budgets and maintain timelines Be responsible for maintaining organization of construction department to ensure work flow Communicate efficiently with team members Be an integral part of the client experience Communicate daily with Clients, Sub-Contractor, Construction Team
04/20/2024
Full time
Construction Project Administrator in South Carolina. This person will need to have experience specializing in manufacturing facility projects. Responsibilities The Project Administrator will play a crucial role in supporting our construction projects by providing administrative and project management assistance. Work with Site Supervisor to coordinate the completion of scope of work per contract Work with Site Supervisor to track budgets and maintain timelines Be responsible for maintaining organization of construction department to ensure work flow Communicate efficiently with team members Be an integral part of the client experience Communicate daily with Clients, Sub-Contractor, Construction Team
Tompkins Cortland Community College
Dryden, New York
POSITION OFFERED : Director of Facilities EMPLOYMENT DATE : ASAP TERM OF EMPLOYMENT : Renewable, Full-Time, 12-Months JOB DESCRIPTION : The Director of Facilities (DOF) reports to the Vice President of Finance and Administration (VPFA) and is responsible for providing general administration, supervision, and professional direction for College and Affiliated Enterprise facilities and property management functions, including capital planning, space administration, utilities management, facilities maintenance, sustainability, new capital construction and renovations, landscape, and other physical plant maintenance services. The DOF assists the VP in the formulation of campus policies and confidential contract discussions related to property management and capital projects. This position is within the Professional Administrators Union. Candidates must currently reside or be willing to relocate to New York State at time of employment. Additionally, maintaining New York State residency will be required for the duration of employment. MINIMUM QUALIFICATIONS : Bachelor's degree in Facilities Management, Facilities Engineering, Project Management, Business Management, Construction Management, or related field. Eight (8) to ten (10) years of progressively responsible work experience in facility/physical plant management, of which at least three (3) years within a supervisory capacity. Working knowledge of principles and practices of project management. Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management. Knowledge of State, federal, and environmental regulations. Ability to independently coordinate efforts involving several departments. Exceptional oral and written communication skills. Strong planning and organizational skills. Demonstrated problem-solving ability, using good judgment, critical decision-making, and strong negotiation skills. Extensive experience in facilities maintenance or equivalent related functions. DESIRED QUALIFICATIONS : Knowledge of budgeting, financial management, and procurement bidding processes, preferably in a public organization. Proven expertise in project management and process re-engineering. Significant experience managing projects, including large projects of up to two years duration. EXPECTED HIRING SALARY RANGE : $81,023-$121,534 Salary subject to change pending outcome of Professional Administrators Association negotiations. Starting salary will be commensurate with qualifications and experience. As a College employee, this appointment includes NYS retirement benefit options with a choice of a pension or generous employer match to a 414 retirement plan, attractive Health Care options with 80% of premiums covered by the College, post-retirement health insurance and supportive work-life balance with 16 holidays, 20 vacation and 12 sick days per year along with tuition assistance and ability of application to Public Service Loan Forgiveness (PSLF) in addition to other benefits offered by the College. Inquire for additional details. Review of applicants to begin May 13, 2024 and continue until position is filled. To view the full position description and apply, visit . Note : Additional application materials/essays will be requested. Tompkins Cortland Community College is a culturally diverse campus with over two decades of strong partnerships with international colleges and universities and a commitment to preparing our students for citizenship in a global society. Tompkins Cortland Community College is accredited by the Board of Regents of the State of New York and by the Middle States Association of Colleges and Schools and awards associate degrees in career-oriented and liberal arts/sciences programs of study. Enrollment is approximately 3,500 students. To learn more about the College, visit our website at . Visa sponsorship not available. Women and minorities are strongly encouraged to apply. AA/EOE Location : Tompkins Cortland Community College is located in the naturally beautiful and culturally rich Finger Lakes region of upstate New York, near Syracuse, Rochester, Ithaca, and Binghamton. The area is host to many colleges, including Cornell University, as well as excellent healthcare, museums, festivals, and business enterprises. Human Resources Department P.O. Box 139, 170 North Street Dryden, NY Phone: Fax: tompkinscortland.edu The State University of New York Tompkins Cortland Community College is an Equal Opportunity Employer
04/20/2024
Full time
POSITION OFFERED : Director of Facilities EMPLOYMENT DATE : ASAP TERM OF EMPLOYMENT : Renewable, Full-Time, 12-Months JOB DESCRIPTION : The Director of Facilities (DOF) reports to the Vice President of Finance and Administration (VPFA) and is responsible for providing general administration, supervision, and professional direction for College and Affiliated Enterprise facilities and property management functions, including capital planning, space administration, utilities management, facilities maintenance, sustainability, new capital construction and renovations, landscape, and other physical plant maintenance services. The DOF assists the VP in the formulation of campus policies and confidential contract discussions related to property management and capital projects. This position is within the Professional Administrators Union. Candidates must currently reside or be willing to relocate to New York State at time of employment. Additionally, maintaining New York State residency will be required for the duration of employment. MINIMUM QUALIFICATIONS : Bachelor's degree in Facilities Management, Facilities Engineering, Project Management, Business Management, Construction Management, or related field. Eight (8) to ten (10) years of progressively responsible work experience in facility/physical plant management, of which at least three (3) years within a supervisory capacity. Working knowledge of principles and practices of project management. Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management. Knowledge of State, federal, and environmental regulations. Ability to independently coordinate efforts involving several departments. Exceptional oral and written communication skills. Strong planning and organizational skills. Demonstrated problem-solving ability, using good judgment, critical decision-making, and strong negotiation skills. Extensive experience in facilities maintenance or equivalent related functions. DESIRED QUALIFICATIONS : Knowledge of budgeting, financial management, and procurement bidding processes, preferably in a public organization. Proven expertise in project management and process re-engineering. Significant experience managing projects, including large projects of up to two years duration. EXPECTED HIRING SALARY RANGE : $81,023-$121,534 Salary subject to change pending outcome of Professional Administrators Association negotiations. Starting salary will be commensurate with qualifications and experience. As a College employee, this appointment includes NYS retirement benefit options with a choice of a pension or generous employer match to a 414 retirement plan, attractive Health Care options with 80% of premiums covered by the College, post-retirement health insurance and supportive work-life balance with 16 holidays, 20 vacation and 12 sick days per year along with tuition assistance and ability of application to Public Service Loan Forgiveness (PSLF) in addition to other benefits offered by the College. Inquire for additional details. Review of applicants to begin May 13, 2024 and continue until position is filled. To view the full position description and apply, visit . Note : Additional application materials/essays will be requested. Tompkins Cortland Community College is a culturally diverse campus with over two decades of strong partnerships with international colleges and universities and a commitment to preparing our students for citizenship in a global society. Tompkins Cortland Community College is accredited by the Board of Regents of the State of New York and by the Middle States Association of Colleges and Schools and awards associate degrees in career-oriented and liberal arts/sciences programs of study. Enrollment is approximately 3,500 students. To learn more about the College, visit our website at . Visa sponsorship not available. Women and minorities are strongly encouraged to apply. AA/EOE Location : Tompkins Cortland Community College is located in the naturally beautiful and culturally rich Finger Lakes region of upstate New York, near Syracuse, Rochester, Ithaca, and Binghamton. The area is host to many colleges, including Cornell University, as well as excellent healthcare, museums, festivals, and business enterprises. Human Resources Department P.O. Box 139, 170 North Street Dryden, NY Phone: Fax: tompkinscortland.edu The State University of New York Tompkins Cortland Community College is an Equal Opportunity Employer
New Opportunity Commercial Contract Specialist NES is actively seeking candidates on the Island of St. Croix (USVI) for a full-time contract-to-hire Contracts Administrator opportunity with our client, a Major Energy Terminal in this area! This position will be open to early-career candidates as well as more seasoned individuals, and will deal heavily with Services Contract Management for our client. Only candidates local to St. Croix will be considered at this time. All interested candidates are encouraged to send their most updated resume to along with their availability. SUMMARY OF POSITIONThe Commercial Contract Specialist is responsible for the establishment and administration of contracts for outside services required by our client. This role will coordinate with external service providers and stakeholders in all phases of contracting administration, including bid solicitation, contract negotiations, contract drafting, and contract execution. This role will liaise with contractors and service providers to ensure proper contract administration of existing contracts. REPRESENTATIVE RESPONSIBILITIES Draft, review, negotiate, and administer existing contract templates. Oversee sourcing and competitive bidding tender process. Collaborate with business unit owners to ensure comprehensiveness of technical and scope considerations in Requests for Proposal (RFP) and contracts. Coordinate and document negotiations between contractors and business unit owners to ensure an auditable review, reaching mutually acceptable terms and conditions, and KPIs. Make contract award justification presentations to management. Manage contract approval and execution processes, including coordination among Legal, Finance, Procurement and other stakeholders. Manage entry of agreements into compliance systems and contract databases. Maintain database of legally approved service contracts and standard templates Manage communications with contractors and other service providers as well as internal clients. Pursue and manage remedies to issues which occur during the contract, including billings, payments, and performance. Focus on protecting the company from legal and financial risk and compliance with Procurement Policy. Build purchase orders daily in our ERP system and coordinate purchase order close-outs. Support Management in a variety of shifting business needs. Other duties or projects as assigned. The above is a summary of responsibilities for this position and there may be other responsibilities and duties assigned by management. III. REQUIREMENTS As necessary, the ability to provide support outside of typical work hours, as necessitated by the business. Ability to prioritize and organize work effectively to meet multiple and changing deadlines under pressure with minimal supervision. High proficiency in MS Office, particularly MS Word and MS Excel. Excellent written and oral communication skills with a strong attention to detail and organization. Education Bachelor's Degree preferred, or equivalent combination of education, training, and experience. Experience 5 or more years' experience as a Commercial Contract Specialist, Contract Manager, Paralegal or similar role. Preferred contract management experience, affiliated with the energy industry NetSuite experience preferred. Paralegal training from an ABA-certified program preferred. Applicable Additional Requirements Valid driver's license Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC) Physical Requirements Work is generally in an office setting. Ability to occasionally lift up to 25 pounds, climb stairs, push and pull, reach overhead, stoop and squat. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
04/17/2024
Contractor
New Opportunity Commercial Contract Specialist NES is actively seeking candidates on the Island of St. Croix (USVI) for a full-time contract-to-hire Contracts Administrator opportunity with our client, a Major Energy Terminal in this area! This position will be open to early-career candidates as well as more seasoned individuals, and will deal heavily with Services Contract Management for our client. Only candidates local to St. Croix will be considered at this time. All interested candidates are encouraged to send their most updated resume to along with their availability. SUMMARY OF POSITIONThe Commercial Contract Specialist is responsible for the establishment and administration of contracts for outside services required by our client. This role will coordinate with external service providers and stakeholders in all phases of contracting administration, including bid solicitation, contract negotiations, contract drafting, and contract execution. This role will liaise with contractors and service providers to ensure proper contract administration of existing contracts. REPRESENTATIVE RESPONSIBILITIES Draft, review, negotiate, and administer existing contract templates. Oversee sourcing and competitive bidding tender process. Collaborate with business unit owners to ensure comprehensiveness of technical and scope considerations in Requests for Proposal (RFP) and contracts. Coordinate and document negotiations between contractors and business unit owners to ensure an auditable review, reaching mutually acceptable terms and conditions, and KPIs. Make contract award justification presentations to management. Manage contract approval and execution processes, including coordination among Legal, Finance, Procurement and other stakeholders. Manage entry of agreements into compliance systems and contract databases. Maintain database of legally approved service contracts and standard templates Manage communications with contractors and other service providers as well as internal clients. Pursue and manage remedies to issues which occur during the contract, including billings, payments, and performance. Focus on protecting the company from legal and financial risk and compliance with Procurement Policy. Build purchase orders daily in our ERP system and coordinate purchase order close-outs. Support Management in a variety of shifting business needs. Other duties or projects as assigned. The above is a summary of responsibilities for this position and there may be other responsibilities and duties assigned by management. III. REQUIREMENTS As necessary, the ability to provide support outside of typical work hours, as necessitated by the business. Ability to prioritize and organize work effectively to meet multiple and changing deadlines under pressure with minimal supervision. High proficiency in MS Office, particularly MS Word and MS Excel. Excellent written and oral communication skills with a strong attention to detail and organization. Education Bachelor's Degree preferred, or equivalent combination of education, training, and experience. Experience 5 or more years' experience as a Commercial Contract Specialist, Contract Manager, Paralegal or similar role. Preferred contract management experience, affiliated with the energy industry NetSuite experience preferred. Paralegal training from an ABA-certified program preferred. Applicable Additional Requirements Valid driver's license Ability to obtain, or currently possess, a valid Transportation Workers Identification Credential (TWIC) Physical Requirements Work is generally in an office setting. Ability to occasionally lift up to 25 pounds, climb stairs, push and pull, reach overhead, stoop and squat. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
Description: Job Title: Time Administrator Must be based within the Pascagoula, MS area Overview of Position: The Time Administrator position is a member of the Time Administration team and works to ensure the timely processing of payroll for large populations of salaried exempt/non-exempt and hourly employees primarily utilizing SAP and Excel. The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi tasks, and demonstrates interpersonal skills in a professional demeanor. This position also requires the ability to discreetly and routinely handle confidential information. Business knowledge and/or experience working with or within Chevron systems are highly desirable. Responsibilities for this position may include but are not limited to: â Time administration for large population of salaried exempt/non-exempt and hourly employees â Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws â Primary point of contact for employees and managers questions with regards to time/pay policies and guidelines. â Provides detailed counsel on routine as well as complex time coding and pay situations. â Audits time entries/time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within scope of time/pay guidelines) or follows up if needed prior to pay close. â Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters â Maintains confidential information â Runs time approval and pay reports in a timely manner to meet FLSA/SOX requirements â Manages short term employee disability time coding while identifying issues and resolving as needed â Conducts SAP time/pay training for Office Assistants, Planner Schedulers and Supervisors â Conducts Payroll training for new hire O&M employees â Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time/pay issues. â Maintains filing system for payroll documents in compliance with record retention policy. â Creates/Maintains webpages for the Payroll website â Partners with other time administrators and assists when applicable. â Other duties as assigned as well as handles special projects as needed. Required Qualifications: â High School diploma or equivalent. â Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook). â Demonstrated ability to analyze data with the ability to problem solve/troubleshoot. â Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives. â Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers. â Demonstrated ability to complete work assignments with limited direction. â Strong organization and multitasking skills balancing multiple priorities/ projects at the same time without compromising the quality/accuracy of the work product while meeting deadlines. Demonstrated ability to manage confidential data. â Demonstrated ability to produce accurate and high-quality work products. Seeks customer input to continually improve products and services. Demonstrates ability to seek out opportunities to assume new job responsibilities. â Attention to detail, manages large volumes of data. Is accurate, conscientious and self-motivated. Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects. Uses independent judgment and can proceed on own initiative. â Ability to clearly communicate both orally and written. Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport. Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism. â Must be able to work cooperatively and effectively as a member of a team. Contributes and demonstrates commitment to the team. Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others. Preferred Qualifications: â Payroll experience for large employee population preferred. â SAP/BI experience. â Workday experience. â Bachelor's degree in HR, Finance or related field. â Payroll certification. â Experience/knowledge of SOX, FLSA, wage & hour laws, & SAP payroll processing. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
04/17/2024
Contractor
Description: Job Title: Time Administrator Must be based within the Pascagoula, MS area Overview of Position: The Time Administrator position is a member of the Time Administration team and works to ensure the timely processing of payroll for large populations of salaried exempt/non-exempt and hourly employees primarily utilizing SAP and Excel. The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi tasks, and demonstrates interpersonal skills in a professional demeanor. This position also requires the ability to discreetly and routinely handle confidential information. Business knowledge and/or experience working with or within Chevron systems are highly desirable. Responsibilities for this position may include but are not limited to: â Time administration for large population of salaried exempt/non-exempt and hourly employees â Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws â Primary point of contact for employees and managers questions with regards to time/pay policies and guidelines. â Provides detailed counsel on routine as well as complex time coding and pay situations. â Audits time entries/time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within scope of time/pay guidelines) or follows up if needed prior to pay close. â Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters â Maintains confidential information â Runs time approval and pay reports in a timely manner to meet FLSA/SOX requirements â Manages short term employee disability time coding while identifying issues and resolving as needed â Conducts SAP time/pay training for Office Assistants, Planner Schedulers and Supervisors â Conducts Payroll training for new hire O&M employees â Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time/pay issues. â Maintains filing system for payroll documents in compliance with record retention policy. â Creates/Maintains webpages for the Payroll website â Partners with other time administrators and assists when applicable. â Other duties as assigned as well as handles special projects as needed. Required Qualifications: â High School diploma or equivalent. â Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook). â Demonstrated ability to analyze data with the ability to problem solve/troubleshoot. â Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives. â Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers. â Demonstrated ability to complete work assignments with limited direction. â Strong organization and multitasking skills balancing multiple priorities/ projects at the same time without compromising the quality/accuracy of the work product while meeting deadlines. Demonstrated ability to manage confidential data. â Demonstrated ability to produce accurate and high-quality work products. Seeks customer input to continually improve products and services. Demonstrates ability to seek out opportunities to assume new job responsibilities. â Attention to detail, manages large volumes of data. Is accurate, conscientious and self-motivated. Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects. Uses independent judgment and can proceed on own initiative. â Ability to clearly communicate both orally and written. Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport. Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism. â Must be able to work cooperatively and effectively as a member of a team. Contributes and demonstrates commitment to the team. Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others. Preferred Qualifications: â Payroll experience for large employee population preferred. â SAP/BI experience. â Workday experience. â Bachelor's degree in HR, Finance or related field. â Payroll certification. â Experience/knowledge of SOX, FLSA, wage & hour laws, & SAP payroll processing. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
VA Department of Transportation
Richmond, Virginia
Please apply online at Job Duties What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you. The Virginia Department of Transportation (VDOT) is excited to announce multiple opportunities to serve as an Estimator in the Cost Estimation Office (CEO). The successful candidates will have the opportunity to provide direct hands-on training to individuals preparing cost estimates for the agency as well as performing sophisticated data management and analysis to support both the Cost Estimation Office's (CEO) programs and ultimately the Department's project cost estimating practices. These challenging and rewarding position(s) specific responsibilities and duties will include, but are not limited to: • Cost Estimating - Providing cost estimating technical support and guidance to VDOT Project Managers, Designs and Estimators. Reviewing cost estimates and providing recommendations to improve estimate accuracy and ensure estimates are developed in consistency with VDOT's policies and VDOT's Estimating Manual. • Estimating Tools and Systems - Creating, maintaining, evaluating, testing and updating VDOT's various estimating tools and systems used by the agency for preparing and updating project estimates. This includes but is not limited to PCES, AASHTOWare Preconstruction, PQT, Bid Tab Query, etc. • Training - Developing materials and providing cost estimating training throughout VDOT's program. Training will be for both cost estimating processes and the technology and tools VDOT uses to prepare cost estimates. Training will be prepared and provided for internal and external uses. • Market Trend Tracking - Reviewing cost and market trends and formally reporting these trends back to the VDOT Project Managers, Designers and Estimators. • Estimating Policy - Creating, reviewing, refining, and updating VDOT's Cost Estimating Policies and Procedures. This includes the Cost Estimating Manual, IIMs and other VDOT policy or guidance related to Cost Estimating. Minimum Qualifications • Knowledge of transportation laws, regulations, policies, procedures including federal, state, local planning, land use regulations, maintenance management, and work zone. • Knowledge of transportation engineering estimation principles and procedures. • Skill in maneuvering through complex issues and showing sensitivity to how people and organizations function. Negotiating and leading discussions to reach positive outcomes. • Knowledge and application of construction engineering principles, roadway and structure design, and project programming. • Knowledge of public policy, external factors and business practices related to transportation. • Project management experience on a variety of complex transportation projects to include managing multiple, high value contracts within the transportation industry. • Skill in building networks, relationships with employees, field personnel, contractors, consultants, suppliers, manufacturers and FHWA representatives. Additional Considerations • Strong Organizational and timeline management skills. • Adaptability and flexibility to meet the evolving needs of the organization. • Work closely with subject matter experts, department managers, and other stakeholders to align initiatives with organizational goals and objectives. • Ability to work independently as well as collaboratively in a team environment. • Commitment to fostering a positive and inclusive learning culture within the organization. • Passion for continuous learning and professional development. • Understanding of all phases of the analytic process including data collection, preparation, modeling, evaluation, and deployment. • Experience in ML modeling approaches. • Experience developing training materials and then facilitating both in person and virtual training sessions. • A combination of training, experience, or education in Civil Engineering, Project Development, Construction Management, or related field is desired. • Experience in the estimation and successful delivery of complex VDOT (or comparable) projects is desired. • Professional engineer, design builders professional, or certified construction manager certification. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references. VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
04/17/2024
Full time
Please apply online at Job Duties What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you. The Virginia Department of Transportation (VDOT) is excited to announce multiple opportunities to serve as an Estimator in the Cost Estimation Office (CEO). The successful candidates will have the opportunity to provide direct hands-on training to individuals preparing cost estimates for the agency as well as performing sophisticated data management and analysis to support both the Cost Estimation Office's (CEO) programs and ultimately the Department's project cost estimating practices. These challenging and rewarding position(s) specific responsibilities and duties will include, but are not limited to: • Cost Estimating - Providing cost estimating technical support and guidance to VDOT Project Managers, Designs and Estimators. Reviewing cost estimates and providing recommendations to improve estimate accuracy and ensure estimates are developed in consistency with VDOT's policies and VDOT's Estimating Manual. • Estimating Tools and Systems - Creating, maintaining, evaluating, testing and updating VDOT's various estimating tools and systems used by the agency for preparing and updating project estimates. This includes but is not limited to PCES, AASHTOWare Preconstruction, PQT, Bid Tab Query, etc. • Training - Developing materials and providing cost estimating training throughout VDOT's program. Training will be for both cost estimating processes and the technology and tools VDOT uses to prepare cost estimates. Training will be prepared and provided for internal and external uses. • Market Trend Tracking - Reviewing cost and market trends and formally reporting these trends back to the VDOT Project Managers, Designers and Estimators. • Estimating Policy - Creating, reviewing, refining, and updating VDOT's Cost Estimating Policies and Procedures. This includes the Cost Estimating Manual, IIMs and other VDOT policy or guidance related to Cost Estimating. Minimum Qualifications • Knowledge of transportation laws, regulations, policies, procedures including federal, state, local planning, land use regulations, maintenance management, and work zone. • Knowledge of transportation engineering estimation principles and procedures. • Skill in maneuvering through complex issues and showing sensitivity to how people and organizations function. Negotiating and leading discussions to reach positive outcomes. • Knowledge and application of construction engineering principles, roadway and structure design, and project programming. • Knowledge of public policy, external factors and business practices related to transportation. • Project management experience on a variety of complex transportation projects to include managing multiple, high value contracts within the transportation industry. • Skill in building networks, relationships with employees, field personnel, contractors, consultants, suppliers, manufacturers and FHWA representatives. Additional Considerations • Strong Organizational and timeline management skills. • Adaptability and flexibility to meet the evolving needs of the organization. • Work closely with subject matter experts, department managers, and other stakeholders to align initiatives with organizational goals and objectives. • Ability to work independently as well as collaboratively in a team environment. • Commitment to fostering a positive and inclusive learning culture within the organization. • Passion for continuous learning and professional development. • Understanding of all phases of the analytic process including data collection, preparation, modeling, evaluation, and deployment. • Experience in ML modeling approaches. • Experience developing training materials and then facilitating both in person and virtual training sessions. • A combination of training, experience, or education in Civil Engineering, Project Development, Construction Management, or related field is desired. • Experience in the estimation and successful delivery of complex VDOT (or comparable) projects is desired. • Professional engineer, design builders professional, or certified construction manager certification. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references. VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Please apply online at Job Duties The Virginia Department of Transportation Civil Rights Division seeks to hire a dynamic Senior Construction Inspector who will coordinate, schedule and inspect all phases of routine and complex highway construction projects to ensure construction quality in accordance with plans and specifications and provide a quality transportation system for the traveling public. DBE Compliance: Ensure the prime is complying fully with regulatory and contractual requirements of the DBE Program. The incumbent will monitor the work of the Disadvantaged Business Enterprise (DBE) to ensure the firm is fully performing the designated work items according to their subcontract Contract Compliance: Ensure construction activities are performed in accordance with contracts, plans and applicable documents to include environmental, erosion and sediment controls, safety, traffic controls, and EEO and DBE guidelines, regulations and permits. Ensure project contract compliance using checklists, spreadsheets, manufacturer recommendations, construction directives, traffic engineering memoranda and materials memoranda to ensure project quality requirements are met. Project Documentation Track and maintain materials documentation for project and maintain detailed DWRs and diaries and correlate to the contractor's scheduled construction activities so VDOT can track individual activities, resources, productivity and efficiencies. Document daily occurrences, meetings, and communications and correlate to contract documents to provide information on changes in the contractor's scope of work. Project Oversight Monitor project schedule through progress meetings; notify supervisor when contractors incur schedule variance outside contract allowances. Conduct, document and distribute minutes of project and progress meetings. Review and maintain project budget. Review project item quantities and costs to ensure on-budget project delivery. Project remaining work costs to complete. Ensure all submittals for associated work items have been submitted and approved prior to start of work by reviewing project submittals to verify approval. Determine support equipment needed for project and ensure proper maintenance, use and return. New Mobilizations Prior to the DBE firm mobilizing to a project, the position will review the DBE firm Safety Plan and proposed mobilization plan with the District Safety Officer and Prime Contractor (if DBE firm is not the prime) to ensure that DBE Safety Plan and practices are OSHA-compliant, and that the DBE firm understands the requirements to safely mobilize to the project site and perform the work. Communication Communicate with VDOT and external support staff. Manage project public relations and respond to public concerns. Proactively notify project support staff and the public of traffic changes, project phase start and finish. Address landowner, business owner, and traveling public concerns regarding project. Work with the contractor to resolve issues. Minimum Qualifications • Experience in program and project management. • Ability to perform physically demanding work in field conditions such as using test equipment, lifting, climbing, stooping, working at heights, in confined spaces and making visual observations. • Ability to work independently. • Skill in identifying measures or indicators of program performance and in operating computers and applicable software. • Experience in the construction or transportation industry. • OSHA 10-Hour training with the ability to obtain OSHA 30-Hour within a reasonable timeframe acceptable to the District Civil Rights Manager. • Considerable knowledge of state and federal safety, environmental, and EEO and DBE guidelines and regulations as they relate to transportation construction. • Ability to read, interpret and analyze roadway, structure and bridge plans, specifications and contract documents. • Knowledge of construction estimating and scheduling. • Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare reports; and to develop, evaluate, and interpret policies and procedures. • Ability to communicate effectively orally and in writing with VDOT and contractor personnel and the general public. • Ability to maintain detailed records, prepare reports and maintain project files. in program and project management. • Valid driver's license. • Possession of or ability to obtain required certifications within 12 months of employment. • Knowledge of DBE program, labor compliance, related Acts, equal employment opportunity guidelines and regulations. The following licenses/certifications are required for this role: • Asphalt Field Level I • DEQ: Inspector for Erosion Sediment Control (ESC IN) • DEQ: Inspector for Storm Water Management (SWM IN) • Radiation Safety USDOT HAZMAT Certification (Nuclear Gauge) • Intermediate Work Zone Traffic Control Safety • Soils & Aggregate Compaction • CPR with AED, Standard First Aid, and Blood Borne Pathogens (BBP) Combined Course • Guard Rail Installer Training (GRIT) • American Concrete Institute (ACI) Concrete Field Level I (CCWA) OR WACEL Concrete I Certification • Pavement Marking • Flagger Additional Considerations • Possession of current certifications and completion of fall protection and confined space training. • Experience in a broad range of road and bridge construction inspection activities with a DOT or a DOT consultant inspection firm. • Proficiency in MS Office and Site Manager or other project management software. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. Additional positions may be filled from this recruitment within 90 days. This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references. VDOT is an emergency operation agency. Positions physically working within district boundaries, including those that administratively report to Central Office, may be assigned to emergency response duties at the discretion of the District Engineer or Administrator. Safety shoes are required. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at , or DBVI at .
04/17/2024
Full time
Please apply online at Job Duties The Virginia Department of Transportation Civil Rights Division seeks to hire a dynamic Senior Construction Inspector who will coordinate, schedule and inspect all phases of routine and complex highway construction projects to ensure construction quality in accordance with plans and specifications and provide a quality transportation system for the traveling public. DBE Compliance: Ensure the prime is complying fully with regulatory and contractual requirements of the DBE Program. The incumbent will monitor the work of the Disadvantaged Business Enterprise (DBE) to ensure the firm is fully performing the designated work items according to their subcontract Contract Compliance: Ensure construction activities are performed in accordance with contracts, plans and applicable documents to include environmental, erosion and sediment controls, safety, traffic controls, and EEO and DBE guidelines, regulations and permits. Ensure project contract compliance using checklists, spreadsheets, manufacturer recommendations, construction directives, traffic engineering memoranda and materials memoranda to ensure project quality requirements are met. Project Documentation Track and maintain materials documentation for project and maintain detailed DWRs and diaries and correlate to the contractor's scheduled construction activities so VDOT can track individual activities, resources, productivity and efficiencies. Document daily occurrences, meetings, and communications and correlate to contract documents to provide information on changes in the contractor's scope of work. Project Oversight Monitor project schedule through progress meetings; notify supervisor when contractors incur schedule variance outside contract allowances. Conduct, document and distribute minutes of project and progress meetings. Review and maintain project budget. Review project item quantities and costs to ensure on-budget project delivery. Project remaining work costs to complete. Ensure all submittals for associated work items have been submitted and approved prior to start of work by reviewing project submittals to verify approval. Determine support equipment needed for project and ensure proper maintenance, use and return. New Mobilizations Prior to the DBE firm mobilizing to a project, the position will review the DBE firm Safety Plan and proposed mobilization plan with the District Safety Officer and Prime Contractor (if DBE firm is not the prime) to ensure that DBE Safety Plan and practices are OSHA-compliant, and that the DBE firm understands the requirements to safely mobilize to the project site and perform the work. Communication Communicate with VDOT and external support staff. Manage project public relations and respond to public concerns. Proactively notify project support staff and the public of traffic changes, project phase start and finish. Address landowner, business owner, and traveling public concerns regarding project. Work with the contractor to resolve issues. Minimum Qualifications • Experience in program and project management. • Ability to perform physically demanding work in field conditions such as using test equipment, lifting, climbing, stooping, working at heights, in confined spaces and making visual observations. • Ability to work independently. • Skill in identifying measures or indicators of program performance and in operating computers and applicable software. • Experience in the construction or transportation industry. • OSHA 10-Hour training with the ability to obtain OSHA 30-Hour within a reasonable timeframe acceptable to the District Civil Rights Manager. • Considerable knowledge of state and federal safety, environmental, and EEO and DBE guidelines and regulations as they relate to transportation construction. • Ability to read, interpret and analyze roadway, structure and bridge plans, specifications and contract documents. • Knowledge of construction estimating and scheduling. • Ability to gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare reports; and to develop, evaluate, and interpret policies and procedures. • Ability to communicate effectively orally and in writing with VDOT and contractor personnel and the general public. • Ability to maintain detailed records, prepare reports and maintain project files. in program and project management. • Valid driver's license. • Possession of or ability to obtain required certifications within 12 months of employment. • Knowledge of DBE program, labor compliance, related Acts, equal employment opportunity guidelines and regulations. The following licenses/certifications are required for this role: • Asphalt Field Level I • DEQ: Inspector for Erosion Sediment Control (ESC IN) • DEQ: Inspector for Storm Water Management (SWM IN) • Radiation Safety USDOT HAZMAT Certification (Nuclear Gauge) • Intermediate Work Zone Traffic Control Safety • Soils & Aggregate Compaction • CPR with AED, Standard First Aid, and Blood Borne Pathogens (BBP) Combined Course • Guard Rail Installer Training (GRIT) • American Concrete Institute (ACI) Concrete Field Level I (CCWA) OR WACEL Concrete I Certification • Pavement Marking • Flagger Additional Considerations • Possession of current certifications and completion of fall protection and confined space training. • Experience in a broad range of road and bridge construction inspection activities with a DOT or a DOT consultant inspection firm. • Proficiency in MS Office and Site Manager or other project management software. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. Additional positions may be filled from this recruitment within 90 days. This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references. VDOT is an emergency operation agency. Positions physically working within district boundaries, including those that administratively report to Central Office, may be assigned to emergency response duties at the discretion of the District Engineer or Administrator. Safety shoes are required. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at , or DBVI at .
VA Department of Transportation
Richmond, Virginia
Please apply online at Job Duties The Virginia Department of Transportation's (VDOT) Civil Rights Division is excited to offer and announce an opportunity to serve as a Senior Civil Rights Specialist supporting our Disadvantaged Business Enterprise (DBE) Programs. This position reports directly to the Central Office Assistant Division Administrator in Richmond, VA. Position specific responsibilities and duties will include, but not limited to: CRD Program Support: Assist with development of annual DBE goals and monthly contract goals. Assist with related DBE goal-setting duties (panel hearing, good faith effort determination). Perform necessary research, and assist in developing policies, specifications, procedures, and guidelines. Serve as liaison for CRD for project initiatives. Respond to inquiries about contract language, DBE usage, OJT etc. related to contract documents. Technical Assistance: Provide guidance, technical assistance and monitoring of district and Central Office reporting of DBE data. Establish guidelines and metrics for district's reporting of DBE data. Provide accurate and timely technical assistance to districts to ensure compliance to include routine updates on law and trends. Assist districts with comprehensive and sensitive DBE compliance investigations. Develop and conduct training as needed (law, trends). Assist with good faith reviews. Develop reports per established department and regulatory guidelines. Special Provision: Analyze bid documents for compliance with the Special Provision for VDOT Road and Bridge Specifications and update all construction related DBE documents. Collect and analyze DBE and SWAM data for specific biannual, monthly, and general reports. Serve as division's contact for Special Provision compliance. Research, collect and interpret data on a continuing basis to ensure effective DBE compliance program. Consult and collaborate with industry on DBE compliance issues and guidelines. Collect and compile data. Request information from contractors as appropriate to administer effective and compliant program. Prepare updates to DBE related construction memoranda. DBE Panel: Serve as part of Good Faith Team and Resource to DBE Panel to review bidding documentation to determine if prime contractor made a good faith effort to meet DBE goal up front prior to award. Review special provision for guidance. Respond to requests from panel about compliance review activity. Make recommendations about compliance. Monitor irregularities noted during panel review and draft correspondence citing appropriate specifications. Engineering Documents: Analyze documents to determine construction and maintenance methods, and the availability of resources to construct and maintain projects. Determine from the engineering perspective the probability of subcontracting and establishing project goals for DBEs on VDOT, Urban, and Local Assistance projects. Reporting: Prepare reports for management review of project goals and to determine progress made toward meeting the DBE overall goal. DBE Data: Serve as Division's contact for DBE data analysis. Provide Federal Uniform Report of DBE Awards or Commitments and Payments for submission to the FHWA. Analyze DBE information and data and interact with contractors as appropriate. Perform multi-cross referenced information analysis for management on DBE and SWAM data to examine progress, goal achievement and growth of DBE and minority firms. Conduct utilization and availability analysis using census data and other resources. Monitor and utilize latest technology to ensure greatest efficiency in data collection and manipulation. Review and prepare summary analysis for management on FHWA, US DOT, DOT surveys, studies, and reports. Minimum Qualifications • Ability to analyze complex issues and make recommendations to division management statewide. • Knowledge of DBE, EEO Contract Compliance, Labor Compliance and OJT Programs. • Ability to follow oral and written instructions. • Skill in the use of computers to include MS Office applications. • Knowledge of federal civil rights laws and regulations to include the Civil Rights Act of 1964. • Ability to be self-directed and work independently with little supervision. • Skill in consulting, identifying compliance issues, and negotiating. • Knowledge of construction contract content and terminology. • Knowledge of Federal Civil Rights laws and regulations including Civil Rights Act of 1964, Civil Rights Restoration Act, 49 CFR Part 21, 23 CFR Part 200 and 23 CFR Part 230. • Ability to analyze data on situational circumstances to develop a conclusion, generate solutions, alternatives, and measure performance. • Skill in providing and promoting good customer service to internal and external customers. Additional Considerations • Experience managing a business office. • Experience as a leader or supervisor of administrative support functions. • Experience working in compliance agency. • A combination of training, experience, or education in Business, Public Administration, Human Resource Management, or related field desired. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. Additional positions may be filled from this recruitment within 90 days. VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment. This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.
04/17/2024
Full time
Please apply online at Job Duties The Virginia Department of Transportation's (VDOT) Civil Rights Division is excited to offer and announce an opportunity to serve as a Senior Civil Rights Specialist supporting our Disadvantaged Business Enterprise (DBE) Programs. This position reports directly to the Central Office Assistant Division Administrator in Richmond, VA. Position specific responsibilities and duties will include, but not limited to: CRD Program Support: Assist with development of annual DBE goals and monthly contract goals. Assist with related DBE goal-setting duties (panel hearing, good faith effort determination). Perform necessary research, and assist in developing policies, specifications, procedures, and guidelines. Serve as liaison for CRD for project initiatives. Respond to inquiries about contract language, DBE usage, OJT etc. related to contract documents. Technical Assistance: Provide guidance, technical assistance and monitoring of district and Central Office reporting of DBE data. Establish guidelines and metrics for district's reporting of DBE data. Provide accurate and timely technical assistance to districts to ensure compliance to include routine updates on law and trends. Assist districts with comprehensive and sensitive DBE compliance investigations. Develop and conduct training as needed (law, trends). Assist with good faith reviews. Develop reports per established department and regulatory guidelines. Special Provision: Analyze bid documents for compliance with the Special Provision for VDOT Road and Bridge Specifications and update all construction related DBE documents. Collect and analyze DBE and SWAM data for specific biannual, monthly, and general reports. Serve as division's contact for Special Provision compliance. Research, collect and interpret data on a continuing basis to ensure effective DBE compliance program. Consult and collaborate with industry on DBE compliance issues and guidelines. Collect and compile data. Request information from contractors as appropriate to administer effective and compliant program. Prepare updates to DBE related construction memoranda. DBE Panel: Serve as part of Good Faith Team and Resource to DBE Panel to review bidding documentation to determine if prime contractor made a good faith effort to meet DBE goal up front prior to award. Review special provision for guidance. Respond to requests from panel about compliance review activity. Make recommendations about compliance. Monitor irregularities noted during panel review and draft correspondence citing appropriate specifications. Engineering Documents: Analyze documents to determine construction and maintenance methods, and the availability of resources to construct and maintain projects. Determine from the engineering perspective the probability of subcontracting and establishing project goals for DBEs on VDOT, Urban, and Local Assistance projects. Reporting: Prepare reports for management review of project goals and to determine progress made toward meeting the DBE overall goal. DBE Data: Serve as Division's contact for DBE data analysis. Provide Federal Uniform Report of DBE Awards or Commitments and Payments for submission to the FHWA. Analyze DBE information and data and interact with contractors as appropriate. Perform multi-cross referenced information analysis for management on DBE and SWAM data to examine progress, goal achievement and growth of DBE and minority firms. Conduct utilization and availability analysis using census data and other resources. Monitor and utilize latest technology to ensure greatest efficiency in data collection and manipulation. Review and prepare summary analysis for management on FHWA, US DOT, DOT surveys, studies, and reports. Minimum Qualifications • Ability to analyze complex issues and make recommendations to division management statewide. • Knowledge of DBE, EEO Contract Compliance, Labor Compliance and OJT Programs. • Ability to follow oral and written instructions. • Skill in the use of computers to include MS Office applications. • Knowledge of federal civil rights laws and regulations to include the Civil Rights Act of 1964. • Ability to be self-directed and work independently with little supervision. • Skill in consulting, identifying compliance issues, and negotiating. • Knowledge of construction contract content and terminology. • Knowledge of Federal Civil Rights laws and regulations including Civil Rights Act of 1964, Civil Rights Restoration Act, 49 CFR Part 21, 23 CFR Part 200 and 23 CFR Part 230. • Ability to analyze data on situational circumstances to develop a conclusion, generate solutions, alternatives, and measure performance. • Skill in providing and promoting good customer service to internal and external customers. Additional Considerations • Experience managing a business office. • Experience as a leader or supervisor of administrative support functions. • Experience working in compliance agency. • A combination of training, experience, or education in Business, Public Administration, Human Resource Management, or related field desired. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands. Additional positions may be filled from this recruitment within 90 days. VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment. This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.
Strom Engineering Minnesota has an exciting new opening for a Construction Administrator a great company located in the Twin Cities, MN. Duties: Oversees the construction administration phase of multiple construction projects. Directs administration activities on projects and monitors project for construction document compliance. Initiates document revisions and project reviews and processes change orders by coordinating with Project Manager or Construction Engineers. Prepares punch-list and close-out documents and performs post-construction services and investigations as needed. Provide Quality Control on construction projects that are being administered by others and assists in the preparation of construction project plans as required.
04/13/2024
Full time
Strom Engineering Minnesota has an exciting new opening for a Construction Administrator a great company located in the Twin Cities, MN. Duties: Oversees the construction administration phase of multiple construction projects. Directs administration activities on projects and monitors project for construction document compliance. Initiates document revisions and project reviews and processes change orders by coordinating with Project Manager or Construction Engineers. Prepares punch-list and close-out documents and performs post-construction services and investigations as needed. Provide Quality Control on construction projects that are being administered by others and assists in the preparation of construction project plans as required.
Description: Provides basic and some advanced support by handling a wide variety of administrative functions within a functional area. May be responsible for performing office tasks such as filing, maintaining records, processing transactions and other similar duties. May prepare reports, presentations or correspondence. Follows organizational and departmental procedures to complete tasks. May support in facilitating logistics of functional group. May handle special projects as assigned. Works under general supervision. Responsibilities: Intermediate computer skills including working knowledge of MS Office software packages and/or company specific databases. Detailed knowledge of practices and procedures of departments. Good communication and analytical skills. Must be able to work well with stringent deadlines and possess good organizational skills. Commitment to customer service and ability to work in team-oriented environment. Self-motivated. Qualifications: High School Diploma or equivalent. 3+ years office experience. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
04/02/2024
Contractor
Description: Provides basic and some advanced support by handling a wide variety of administrative functions within a functional area. May be responsible for performing office tasks such as filing, maintaining records, processing transactions and other similar duties. May prepare reports, presentations or correspondence. Follows organizational and departmental procedures to complete tasks. May support in facilitating logistics of functional group. May handle special projects as assigned. Works under general supervision. Responsibilities: Intermediate computer skills including working knowledge of MS Office software packages and/or company specific databases. Detailed knowledge of practices and procedures of departments. Good communication and analytical skills. Must be able to work well with stringent deadlines and possess good organizational skills. Commitment to customer service and ability to work in team-oriented environment. Self-motivated. Qualifications: High School Diploma or equivalent. 3+ years office experience. With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.
21438BR Administrative Associate Sr Civil/Environ/Arch Engineering Position Overview The Administrative Associate Senior will administer all aspects of graduate student programs within the department, including Lawrence and Edward campuses (from initial contact with prospective students to completion of degree programs) with minimal or no supervision. Interpret academic regulations for both students and faculty. Coordinate Continuing Education Classes for CEAE's Professional Development Series and co-manage Professional Education Conference programs; Responsible for the development of the CEAE newsletter; Serve as Editor to the annual and quarterly CEAE Update Newsletters; Responsible for providing administrative support to thirty (30) faculty members, as well as the Director of Graduate Studies. Provide backup support for front office administrative associate and accountant. Job Description 70% Graduate Student Program Administrator Develop & apply procedures to respond to prospective student inquiries about graduate program eligibility requirements, application requirements, and enrollment procedures. Contact admitted students regarding orientation requirements and organize departmental orientation meeting each semester. Maintain CEAE graduate program's website and recruiting databases. Process student applications in Slate. Implement all communication campaigns through KU systems (currently Slate). Manage all responses to individual inquiries regarding admission and work with faculty to follow up applications. Coordinate review and admission processing in collaboration with the CEAE Associate Chair for Graduate Studies. Work with the School of Engineering to oversee and plan engineering graduate student recruitment and retention efforts for the CEAE department. Maintain departmental graduate student records and advise CEAE students, faculty, and staff on Graduate Studies policies and processes. Work with students' advisors to update changes in processes and policies. Track graduate recruitment efforts, students' progress toward degree, and develop best practices for CEAE graduate student services. Verify academic standing, schedule examinations, and manage enrollment and graduation processes. Track student's timeline to graduation, plan of study, changes in plan, and process leave & return from absences. Communicate with foreign ministries regarding international extensions and student statuses. Plan and oversee departmental events for CEAE graduate students. Update information and coordinate approvals to the (Courseleaf) Catalog each semester. Work with Graduate Director on student scholarship nominations from the School of Engineering, Graduate Studies scholarships and SELF Scholarships. Perform other duties relating to graduate student administration under the oversight of the Associate Chair for Graduate Studies. 10% Newsletter - Oversee development of the annual CEAE Update newsletter (print) and the quarterly online newsletter, overseeing an Editor. Develop timeline; assist the Editor in identification of storylines and content, as well as connect the Editor with relevant KU students, faculty, and staff. Coordinate with professional printing services and KU Endowment personnel. Review and edit all written materials. Coordinate with KU Endowment for alumni listserv updates. Work directly with the department Chair. 10% Conference Programs- Coordinate with Geotechnical and Environmental conference chairs and planning committee on the development of upcoming conference requirements. Act as point person for the development of marketing materials, postcards, conference pamphlets, website content, and updates. Oversee IT student hourly. Develop and manage online registration procedures and track attendees. Respond to registrant emails and phone calls. Coordinate with outside printers in the design of marketing materials and mailing lists. Develop and maintain a database of attendees mail/email lists. Produce individual conference packages, coordinating parking passes, name tags and conference program. Produce certificates for the Professional Development hours. Manage on-site preparations for attendee's arrivals. Act as contact person for any issues regarding banquet, IT services, parking and/or PDHs. 10% Misc. Supervise CEAE equipment checkout (includes video equipment, cameras, projectors, computers, vehicles, and office keys). Supervise department truck usage. Supervise student hourly assistants. Work with IT keeping all student computer hardware updated. Coordinate and assign Graduate student desk and computer space for GTA's, GRA's, Visiting scholars, and Student hourly graders. Oversee facility upgrades within the department, including furniture, construction changes, and design decisions. Provide administrative support and guidance to thirty (30) departmental faculty members, including the Director of Graduate Programs. Serve as backup for department supply inventory management. Required Qualifications High school diploma or completion of G.E.D. equivalency and five years of experience in office management and administration or accounting, including one year of experience with basic office computer systems OR Bachelor's degree and one year of experience in general office, accounting and/or administrative support work including one year of experience with basic office computer systems. Preferred Qualifications Experience in a university setting and within a university structure. Demonstrated ability to work independently on projects and to coordinate efforts for a number of people in various units across campus Knowledge of operation of office equipment, personal computers, communication systems, and data-based software systems. Verbal and written communication skills for interaction with external and internal entities as indicated in interview. Ability to establish and maintain effective working relations including ability to communicate effectively both verbally and in writing as demonstrated in interview. Attention to detail and strong organizational skills as indicated in application materials. Contact Information to Applicants Caroline Bennett, , -3235 Additional Candidate Instruction Only complete application packages submitted online will be considered. A complete application includes an online application form, resume, cover letter, names, and contact information for three professional references. Review of applications will begin March 7, 2022 and continue until a qualified pool of applicants is identified. Advertised Salary Range $45,000-$50,000, depending on qualifications Application Review Begins 07-Mar-2022 Anticipated Start Date 04-Apr-2022 Primary Campus University of Kansas Lawrence Campus FTE 1.0 Reg/Temp Regular FLSA Status Nonexempt Employee Class U-Unclassified Professional Staff Work Schedule M-F, Standard Hours Job Family Administrative Support-KUL Work Location Assignment On-Site Disclaimer The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, , Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, , 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, , 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses). recblid f44ajp7r5bzdkeqyc6zn1dxnpwvnmt
02/26/2022
Full time
21438BR Administrative Associate Sr Civil/Environ/Arch Engineering Position Overview The Administrative Associate Senior will administer all aspects of graduate student programs within the department, including Lawrence and Edward campuses (from initial contact with prospective students to completion of degree programs) with minimal or no supervision. Interpret academic regulations for both students and faculty. Coordinate Continuing Education Classes for CEAE's Professional Development Series and co-manage Professional Education Conference programs; Responsible for the development of the CEAE newsletter; Serve as Editor to the annual and quarterly CEAE Update Newsletters; Responsible for providing administrative support to thirty (30) faculty members, as well as the Director of Graduate Studies. Provide backup support for front office administrative associate and accountant. Job Description 70% Graduate Student Program Administrator Develop & apply procedures to respond to prospective student inquiries about graduate program eligibility requirements, application requirements, and enrollment procedures. Contact admitted students regarding orientation requirements and organize departmental orientation meeting each semester. Maintain CEAE graduate program's website and recruiting databases. Process student applications in Slate. Implement all communication campaigns through KU systems (currently Slate). Manage all responses to individual inquiries regarding admission and work with faculty to follow up applications. Coordinate review and admission processing in collaboration with the CEAE Associate Chair for Graduate Studies. Work with the School of Engineering to oversee and plan engineering graduate student recruitment and retention efforts for the CEAE department. Maintain departmental graduate student records and advise CEAE students, faculty, and staff on Graduate Studies policies and processes. Work with students' advisors to update changes in processes and policies. Track graduate recruitment efforts, students' progress toward degree, and develop best practices for CEAE graduate student services. Verify academic standing, schedule examinations, and manage enrollment and graduation processes. Track student's timeline to graduation, plan of study, changes in plan, and process leave & return from absences. Communicate with foreign ministries regarding international extensions and student statuses. Plan and oversee departmental events for CEAE graduate students. Update information and coordinate approvals to the (Courseleaf) Catalog each semester. Work with Graduate Director on student scholarship nominations from the School of Engineering, Graduate Studies scholarships and SELF Scholarships. Perform other duties relating to graduate student administration under the oversight of the Associate Chair for Graduate Studies. 10% Newsletter - Oversee development of the annual CEAE Update newsletter (print) and the quarterly online newsletter, overseeing an Editor. Develop timeline; assist the Editor in identification of storylines and content, as well as connect the Editor with relevant KU students, faculty, and staff. Coordinate with professional printing services and KU Endowment personnel. Review and edit all written materials. Coordinate with KU Endowment for alumni listserv updates. Work directly with the department Chair. 10% Conference Programs- Coordinate with Geotechnical and Environmental conference chairs and planning committee on the development of upcoming conference requirements. Act as point person for the development of marketing materials, postcards, conference pamphlets, website content, and updates. Oversee IT student hourly. Develop and manage online registration procedures and track attendees. Respond to registrant emails and phone calls. Coordinate with outside printers in the design of marketing materials and mailing lists. Develop and maintain a database of attendees mail/email lists. Produce individual conference packages, coordinating parking passes, name tags and conference program. Produce certificates for the Professional Development hours. Manage on-site preparations for attendee's arrivals. Act as contact person for any issues regarding banquet, IT services, parking and/or PDHs. 10% Misc. Supervise CEAE equipment checkout (includes video equipment, cameras, projectors, computers, vehicles, and office keys). Supervise department truck usage. Supervise student hourly assistants. Work with IT keeping all student computer hardware updated. Coordinate and assign Graduate student desk and computer space for GTA's, GRA's, Visiting scholars, and Student hourly graders. Oversee facility upgrades within the department, including furniture, construction changes, and design decisions. Provide administrative support and guidance to thirty (30) departmental faculty members, including the Director of Graduate Programs. Serve as backup for department supply inventory management. Required Qualifications High school diploma or completion of G.E.D. equivalency and five years of experience in office management and administration or accounting, including one year of experience with basic office computer systems OR Bachelor's degree and one year of experience in general office, accounting and/or administrative support work including one year of experience with basic office computer systems. Preferred Qualifications Experience in a university setting and within a university structure. Demonstrated ability to work independently on projects and to coordinate efforts for a number of people in various units across campus Knowledge of operation of office equipment, personal computers, communication systems, and data-based software systems. Verbal and written communication skills for interaction with external and internal entities as indicated in interview. Ability to establish and maintain effective working relations including ability to communicate effectively both verbally and in writing as demonstrated in interview. Attention to detail and strong organizational skills as indicated in application materials. Contact Information to Applicants Caroline Bennett, , -3235 Additional Candidate Instruction Only complete application packages submitted online will be considered. A complete application includes an online application form, resume, cover letter, names, and contact information for three professional references. Review of applications will begin March 7, 2022 and continue until a qualified pool of applicants is identified. Advertised Salary Range $45,000-$50,000, depending on qualifications Application Review Begins 07-Mar-2022 Anticipated Start Date 04-Apr-2022 Primary Campus University of Kansas Lawrence Campus FTE 1.0 Reg/Temp Regular FLSA Status Nonexempt Employee Class U-Unclassified Professional Staff Work Schedule M-F, Standard Hours Job Family Administrative Support-KUL Work Location Assignment On-Site Disclaimer The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, , Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, , 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, , 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses). recblid f44ajp7r5bzdkeqyc6zn1dxnpwvnmt