Date Posted: 04/05/2024 Hiring Organization: Rose International Position Number: 461795 Job Title: Legal Receptionist Job Location: Boston, MA, USA, 02110 Work Model: Onsite Shift: Shift: 8 am - 5 pm (Mon - Fri) Employment Type: Temp to Hire Estimated Duration (In months) : 4 Min Hourly Rate ($): 21.00 Max Hourly Rate ($): 21.00 Must Have Skills/Attributes: Customer Service, Legal Operations, Phone Support, Receptionist Job Description Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. • Prior receptionist experience in a corporate environment must reflect as working experience on the resume • Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment. Maintains utmost professionalism and willingness to assist Legal customers including but not limited to law partners, paralegals and legal administrative assistants with value-added services. • Meets and greets all visitors and employees to the firm, providing them a professional welcome, and going above and beyond in their service approach. • Schedules meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing etc. before the client's meeting times. • Answers all incoming telephone calls made to the firm, by following firm/Client phone etiquette expectations and ensuring communication at a professional level. • Engages in company and community service events or firm initiatives, and philanthropies. • Performs light clerical/admin assistant duties: • Prepares documents, maintains files and calendars, and schedules appointments and meetings as required. • Prepares legal documents and correspondence from draft or dictated text as required. • Manages calendars and assists in meeting deadlines as required. • Provide light housekeeping duties, maintaining an organized workspace. • Provides "value-added" services as approved by the Site Manager/Supervisor. • Builds professional relationships with clients as well as employees within the firm. • Educates themselves on the firm culture, the key people, and the roles of those key people and assimilates themselves into the culture. • Understands firm culture and expectations in regard to greeting clients and other visitors to the firm. • Maintain proper visitor and guest security procedures as laid out by the Client and the firm. • Monitors the whereabouts of attorneys and staff in order to appropriately handle telephone calls, visitors, and/or questions. • Serve as a firm concierge in regard to guests, clients, and staff, familiarizing themselves with the area, restaurants, coffee houses, etc. • Maintain the professional appearance and cleanliness of the firm lobby. • Orders supplies, when necessary, organizes supply room, supply closets, etc. • Performs light hospitality, when necessary, coffee, water, and order food, and drinks. • Performs other duties as assigned. Dress Code: • Business Casual. No T-shirts, hoodies, leggings, etc. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
04/18/2024
Full time
Date Posted: 04/05/2024 Hiring Organization: Rose International Position Number: 461795 Job Title: Legal Receptionist Job Location: Boston, MA, USA, 02110 Work Model: Onsite Shift: Shift: 8 am - 5 pm (Mon - Fri) Employment Type: Temp to Hire Estimated Duration (In months) : 4 Min Hourly Rate ($): 21.00 Max Hourly Rate ($): 21.00 Must Have Skills/Attributes: Customer Service, Legal Operations, Phone Support, Receptionist Job Description Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. • Prior receptionist experience in a corporate environment must reflect as working experience on the resume • Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment. Maintains utmost professionalism and willingness to assist Legal customers including but not limited to law partners, paralegals and legal administrative assistants with value-added services. • Meets and greets all visitors and employees to the firm, providing them a professional welcome, and going above and beyond in their service approach. • Schedules meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing etc. before the client's meeting times. • Answers all incoming telephone calls made to the firm, by following firm/Client phone etiquette expectations and ensuring communication at a professional level. • Engages in company and community service events or firm initiatives, and philanthropies. • Performs light clerical/admin assistant duties: • Prepares documents, maintains files and calendars, and schedules appointments and meetings as required. • Prepares legal documents and correspondence from draft or dictated text as required. • Manages calendars and assists in meeting deadlines as required. • Provide light housekeeping duties, maintaining an organized workspace. • Provides "value-added" services as approved by the Site Manager/Supervisor. • Builds professional relationships with clients as well as employees within the firm. • Educates themselves on the firm culture, the key people, and the roles of those key people and assimilates themselves into the culture. • Understands firm culture and expectations in regard to greeting clients and other visitors to the firm. • Maintain proper visitor and guest security procedures as laid out by the Client and the firm. • Monitors the whereabouts of attorneys and staff in order to appropriately handle telephone calls, visitors, and/or questions. • Serve as a firm concierge in regard to guests, clients, and staff, familiarizing themselves with the area, restaurants, coffee houses, etc. • Maintain the professional appearance and cleanliness of the firm lobby. • Orders supplies, when necessary, organizes supply room, supply closets, etc. • Performs light hospitality, when necessary, coffee, water, and order food, and drinks. • Performs other duties as assigned. Dress Code: • Business Casual. No T-shirts, hoodies, leggings, etc. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Date Posted: 04/09/2024 Hiring Organization: Rose International Position Number: 461958 Job Title: Senior Legal Receptionist Job Location: Boise, ID, USA, 83702 Work Model: Onsite Shift: 8:00 AM - 5 PM (Mon- Fri) Employment Type: Temp to Hire Estimated Duration (In months): 3 Min Hourly Rate ($): 22.00 Max Hourly Rate ($): 24.00 Must Have Skills/Attributes: Customer Service, Legal Documentation, Mail, Multitask, Printers, Receptionist, Scanning Job Description Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. Qualifications: • Looking for someone with Reception, hospitality, with a good technical ability. • Worker will Greet guests, answer phones and emails, triage our job ticketing tool, help with copy, mail, supply, and hospitality requests. • There is some extensive lifting standing and walking involved. Required: • High school diploma required. • Three (3) years of related business experience preferred strong preference for Admin and switchboard experience particularly in a law firm/legal environment. • Associate degree or bachelor's degree preferred. • MS Office Suite experience, specifically Word and Excel. • Excellent customer service skills and detail oriented. • Ability to handle multiple tasks simultaneously. • Demonstrated organizational and communications skills. • Professional competency. • Ability to work with technical equipment. Responsibilities: • Provides exceptional service within a Legal office/environment by greeting/assisting all visitors and answering and handling incoming calls for the customer/business. • Also performs administrative duties as necessary. • Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. • Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach. • Schedules meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients' meeting times. • Answers all incoming telephone calls made to the firm, by following firm/Client phone etiquette expectations and ensuring communication at a professional level. • Engages in company and community service events or firm initiatives, philanthropies. • Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required. • Prepares documents, maintains files and calendars, schedules appointments and meetings as required. • Prepares legal documents and correspondence from draft or dictated text as required. • Manages calendars and assists in meeting deadlines as required. • Provides light housekeeping duties, maintaining an organized workspace. • Provides "value added" services as approved by Site Manager/Supervisor. • Builds professional relationships with clients as well as employees within the firm. • Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture. • Understands firm culture and expectations in regards to greeting clients and other visitors to the firm. • Maintain proper visitor and guest security procedures as laid out by Client and the firm. • Monitors whereabouts of attorney's and staff in order to appropriately handle telephone calls, visitors and/or questions. • Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc. • Maintain professional appearance and cleanliness of firm lobby. • Orders supplies, when necessary, organize supply room, supply closets etc. • Performs light hospitality, when necessary, coffee, water, order food, drinks. • May be responsible for assisting with issuing and keeping track of customer property (ID badges, cellular phones, phone/address book, Company directory, etc.). • Performs other duties as assigned. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
04/18/2024
Full time
Date Posted: 04/09/2024 Hiring Organization: Rose International Position Number: 461958 Job Title: Senior Legal Receptionist Job Location: Boise, ID, USA, 83702 Work Model: Onsite Shift: 8:00 AM - 5 PM (Mon- Fri) Employment Type: Temp to Hire Estimated Duration (In months): 3 Min Hourly Rate ($): 22.00 Max Hourly Rate ($): 24.00 Must Have Skills/Attributes: Customer Service, Legal Documentation, Mail, Multitask, Printers, Receptionist, Scanning Job Description Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements. Qualifications: • Looking for someone with Reception, hospitality, with a good technical ability. • Worker will Greet guests, answer phones and emails, triage our job ticketing tool, help with copy, mail, supply, and hospitality requests. • There is some extensive lifting standing and walking involved. Required: • High school diploma required. • Three (3) years of related business experience preferred strong preference for Admin and switchboard experience particularly in a law firm/legal environment. • Associate degree or bachelor's degree preferred. • MS Office Suite experience, specifically Word and Excel. • Excellent customer service skills and detail oriented. • Ability to handle multiple tasks simultaneously. • Demonstrated organizational and communications skills. • Professional competency. • Ability to work with technical equipment. Responsibilities: • Provides exceptional service within a Legal office/environment by greeting/assisting all visitors and answering and handling incoming calls for the customer/business. • Also performs administrative duties as necessary. • Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. • Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach. • Schedules meeting rooms, ensuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients' meeting times. • Answers all incoming telephone calls made to the firm, by following firm/Client phone etiquette expectations and ensuring communication at a professional level. • Engages in company and community service events or firm initiatives, philanthropies. • Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required. • Prepares documents, maintains files and calendars, schedules appointments and meetings as required. • Prepares legal documents and correspondence from draft or dictated text as required. • Manages calendars and assists in meeting deadlines as required. • Provides light housekeeping duties, maintaining an organized workspace. • Provides "value added" services as approved by Site Manager/Supervisor. • Builds professional relationships with clients as well as employees within the firm. • Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture. • Understands firm culture and expectations in regards to greeting clients and other visitors to the firm. • Maintain proper visitor and guest security procedures as laid out by Client and the firm. • Monitors whereabouts of attorney's and staff in order to appropriately handle telephone calls, visitors and/or questions. • Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc. • Maintain professional appearance and cleanliness of firm lobby. • Orders supplies, when necessary, organize supply room, supply closets etc. • Performs light hospitality, when necessary, coffee, water, order food, drinks. • May be responsible for assisting with issuing and keeping track of customer property (ID badges, cellular phones, phone/address book, Company directory, etc.). • Performs other duties as assigned. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
UPMC Cole is a modern, progressive non-profit healthcare system located in Coudersport, Pennsylvania, with a service area covering 55,000 people living in six counties in North Central Pennsylvania and Western New York. The 25-bed critical access hospital is a modern facility located on a large, well-maintained campus and represents the majority of medical and surgical specialties. The hospital is equipped with four newly built or renovated operating rooms, ten obstetrics suites, a six-bed ICU, a newly constructed ten-bed emergency department, and a 44-bed long-term care facility. Due to its remote location, the hospital has transfer arrangements with multiple facilities within a 20-minute helicopter flight. This high-quality and fiscally-sound facility includes a clinically-sound staff centered on excellent patient care. Almost all physicians on staff are employed by UPMC Cole. The Cole Memorial Medical Group is comprised of primary care and specialty physician practices. The eleven primary care practices are located in the communities surrounding the hospital, and most of the specialty practices are on the main campus. UPMC Cole is a subsidiary of the UPMC system which now has provider systems throughout western and central Pennsylvania from Maryland to New York. UPMC Cole is seeking an enthusiastic, hardworking physician who will thrive as part of a small, well-trained, and experienced medical staff contributing to the team-oriented environment. The ideal candidate will settle into a close-knit community that responds well to friendly, caring physicians. The physicians in this rural community are highly esteemed and treated very well by their employer, which boasts an impressive physical plant and welcoming staff with great personalities. The organization is very fair and friendly in nature, offering robust compensation packages with production incentives. CANDIDATE PARAMETERS: • DMD or DDS • US Citizen, Green Card Holder, H1B visa or J-1 visa candidates • BC/BE • 2023 Resident or Practicing Physician • Any Experience Level • Start Date: ASAP EMPLOYMENT ARRANGEMENTS: • Physician employment is with UPMC Cole with an initial agreement requiring a minimum 36-month term. Candidates not requiring a Visa may be presented with a 48-month term. • Compensation is based on MGMA median as surveys are released • Relocation reimbursement stipend is negotiable • Signing bonus is negotiable based on the initial term • Retention bonus is negotiable (Candidate must extend contract commitment for at least two additional years past the initial term) BENEFITS: • Six weeks per contract year are allotted for vacation, holidays, CME, and personal time off • Occurrence based Malpractice Insurance is included in the package • Health Insurance is available for the Physician and dependents with routine employee participation • Access to Dental and Vision Insurance is available at the employee's expense • Short-Term and Long-Term Disability Insurance is provided • Life Insurance is provided • 457(B) and 403(B) Retirement plans are immediately available with an employer match for the 403(B) program • Professional association/ society dues/ reimbursement for CME up to $6,000/year if approved by the hospital • Legal Assistance with visa, if needed PRACTICE DESCRIPTION: Two newly constructed, established practices - Coudersport, PA and Port Allegany, PA Staffing: Three Dentists; 5 Dental Hygienists; 6 Dental Assistants; 1 Office Coordinator; 1 Office Manager, and 2 Secretary/Receptionist.
04/08/2024
Full time
UPMC Cole is a modern, progressive non-profit healthcare system located in Coudersport, Pennsylvania, with a service area covering 55,000 people living in six counties in North Central Pennsylvania and Western New York. The 25-bed critical access hospital is a modern facility located on a large, well-maintained campus and represents the majority of medical and surgical specialties. The hospital is equipped with four newly built or renovated operating rooms, ten obstetrics suites, a six-bed ICU, a newly constructed ten-bed emergency department, and a 44-bed long-term care facility. Due to its remote location, the hospital has transfer arrangements with multiple facilities within a 20-minute helicopter flight. This high-quality and fiscally-sound facility includes a clinically-sound staff centered on excellent patient care. Almost all physicians on staff are employed by UPMC Cole. The Cole Memorial Medical Group is comprised of primary care and specialty physician practices. The eleven primary care practices are located in the communities surrounding the hospital, and most of the specialty practices are on the main campus. UPMC Cole is a subsidiary of the UPMC system which now has provider systems throughout western and central Pennsylvania from Maryland to New York. UPMC Cole is seeking an enthusiastic, hardworking physician who will thrive as part of a small, well-trained, and experienced medical staff contributing to the team-oriented environment. The ideal candidate will settle into a close-knit community that responds well to friendly, caring physicians. The physicians in this rural community are highly esteemed and treated very well by their employer, which boasts an impressive physical plant and welcoming staff with great personalities. The organization is very fair and friendly in nature, offering robust compensation packages with production incentives. CANDIDATE PARAMETERS: • DMD or DDS • US Citizen, Green Card Holder, H1B visa or J-1 visa candidates • BC/BE • 2023 Resident or Practicing Physician • Any Experience Level • Start Date: ASAP EMPLOYMENT ARRANGEMENTS: • Physician employment is with UPMC Cole with an initial agreement requiring a minimum 36-month term. Candidates not requiring a Visa may be presented with a 48-month term. • Compensation is based on MGMA median as surveys are released • Relocation reimbursement stipend is negotiable • Signing bonus is negotiable based on the initial term • Retention bonus is negotiable (Candidate must extend contract commitment for at least two additional years past the initial term) BENEFITS: • Six weeks per contract year are allotted for vacation, holidays, CME, and personal time off • Occurrence based Malpractice Insurance is included in the package • Health Insurance is available for the Physician and dependents with routine employee participation • Access to Dental and Vision Insurance is available at the employee's expense • Short-Term and Long-Term Disability Insurance is provided • Life Insurance is provided • 457(B) and 403(B) Retirement plans are immediately available with an employer match for the 403(B) program • Professional association/ society dues/ reimbursement for CME up to $6,000/year if approved by the hospital • Legal Assistance with visa, if needed PRACTICE DESCRIPTION: Two newly constructed, established practices - Coudersport, PA and Port Allegany, PA Staffing: Three Dentists; 5 Dental Hygienists; 6 Dental Assistants; 1 Office Coordinator; 1 Office Manager, and 2 Secretary/Receptionist.
PDS Tech, Inc. is seeking an Administrative Assistant in Artesia, NM Description: Conducts intermediate level administrative support and technical assistance for various departments under general supervision. Responsibilities: Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.) Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.) Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis Performs various data entry assignments Coordinates various processes and maintains documents and records related to process (may include audits) Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc. Provides administrative support as assigned and as needed May provide receptionist duties as needed May schedule travel arrangements May perform analysis and review of various assigned transactions May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment May act as department document control coordinator Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion Experience: 5+ years Education: A minimum of a High School degree or equivalent is required. Required: Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment. Preferred: Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location. Work Conditions: Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis. Physical Requirements: Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver's license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity. Safety Responsibilities: Stops and/or reports any unsafe work or conditions Follows safety & environmental policies and procedures Supports safety & environmental goals and initiatives Participates in safety & environmental meetings, training, emergency drills and hazard recognition programs Reports all accidents, injuries and near misses, and participates in associated investigations Participates in industrial hygiene, medical surveillance and behavior based safety programs PDS Tech, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. Founded in 1977, PDS Tech, Inc. is one of the nation's premier specialty staffing firms with 31 offices nationwide. We offer a full range of benefits including: Health insurance Paid holidays Weekly payroll Immediate 401(k) eligibility Completion Bonuses Training Please note availability of benefits may vary by position PDS specializes in Engineering and IT arenas including Aerospace, Defense, Electronics, Telecommunications, Automotive, and Energy just to name a few. Our reputation, track record, and years of continuous growth reflect the commitment to quality that our employees and clients experience first-hand. To find out more about PDS, please visit $$$ PDS pays for referrals! $$$
09/22/2021
Full time
PDS Tech, Inc. is seeking an Administrative Assistant in Artesia, NM Description: Conducts intermediate level administrative support and technical assistance for various departments under general supervision. Responsibilities: Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.) Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.) Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis Performs various data entry assignments Coordinates various processes and maintains documents and records related to process (may include audits) Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc. Provides administrative support as assigned and as needed May provide receptionist duties as needed May schedule travel arrangements May perform analysis and review of various assigned transactions May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment May act as department document control coordinator Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion Experience: 5+ years Education: A minimum of a High School degree or equivalent is required. Required: Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment. Preferred: Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location. Work Conditions: Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis. Physical Requirements: Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver's license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity. Safety Responsibilities: Stops and/or reports any unsafe work or conditions Follows safety & environmental policies and procedures Supports safety & environmental goals and initiatives Participates in safety & environmental meetings, training, emergency drills and hazard recognition programs Reports all accidents, injuries and near misses, and participates in associated investigations Participates in industrial hygiene, medical surveillance and behavior based safety programs PDS Tech, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status. Founded in 1977, PDS Tech, Inc. is one of the nation's premier specialty staffing firms with 31 offices nationwide. We offer a full range of benefits including: Health insurance Paid holidays Weekly payroll Immediate 401(k) eligibility Completion Bonuses Training Please note availability of benefits may vary by position PDS specializes in Engineering and IT arenas including Aerospace, Defense, Electronics, Telecommunications, Automotive, and Energy just to name a few. Our reputation, track record, and years of continuous growth reflect the commitment to quality that our employees and clients experience first-hand. To find out more about PDS, please visit $$$ PDS pays for referrals! $$$
Special Counsel is currently recruiting for an Office Manager to join a great Nashville law firm. The Office Manager is responsible for ensuring the smooth operation of the office with respect to personnel and facilities management and may assist with general responsibility for overseeing the financial administration of the office. The Office Manager identifies and plans for the changing needs of the office, and is also responsible for the daily direct supervision of the legal practice assistants, receptionists, and office services personnel. Are you an experienced Office Manger seeking a new opportunity? Then this job may be for you! Job Duties: Responsible for attorneys' needs for legal practice assistant staffing and assistance. Handling employee relations, attendance, and performance issues with the assistance of the Firm's HR Department. Must have ability to manage and work through conflict as well as the ability to build trust. Preparing annual budget for office expenditures. Managing the Office's Operating Cash Account, including issuing checks for urgent needs, making deposits, accurately tracking the balance in the account, and submitting expenditures in the account at least monthly to the Accounting Department so that the account can be reimbursed Preparing periodic performance evaluations on direct reports and conducting performance evaluation conference meetings in accordance with instructions from HR Department. Working with the Chief Operating Officer regarding space planning and design of the office. Job Requirements Bachelor's degree required, or equivalent combination of education and experience. • 5+ years of progressively responsible work experience with legal or other professional service organizations to gain experience in managing business operations, including planning, human resources, and purchasing functions. 5+ years of direct supervision experience of managing business professionals. • Previous experience in preparing budgets for facilities and human resources. Commitment in handling confidential and sensitive information with the appropriate discretion If you are interested in this Office Manager position please apply! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please The Company will consider qualified applicants with arrest and conviction records
09/22/2021
Full time
Special Counsel is currently recruiting for an Office Manager to join a great Nashville law firm. The Office Manager is responsible for ensuring the smooth operation of the office with respect to personnel and facilities management and may assist with general responsibility for overseeing the financial administration of the office. The Office Manager identifies and plans for the changing needs of the office, and is also responsible for the daily direct supervision of the legal practice assistants, receptionists, and office services personnel. Are you an experienced Office Manger seeking a new opportunity? Then this job may be for you! Job Duties: Responsible for attorneys' needs for legal practice assistant staffing and assistance. Handling employee relations, attendance, and performance issues with the assistance of the Firm's HR Department. Must have ability to manage and work through conflict as well as the ability to build trust. Preparing annual budget for office expenditures. Managing the Office's Operating Cash Account, including issuing checks for urgent needs, making deposits, accurately tracking the balance in the account, and submitting expenditures in the account at least monthly to the Accounting Department so that the account can be reimbursed Preparing periodic performance evaluations on direct reports and conducting performance evaluation conference meetings in accordance with instructions from HR Department. Working with the Chief Operating Officer regarding space planning and design of the office. Job Requirements Bachelor's degree required, or equivalent combination of education and experience. • 5+ years of progressively responsible work experience with legal or other professional service organizations to gain experience in managing business operations, including planning, human resources, and purchasing functions. 5+ years of direct supervision experience of managing business professionals. • Previous experience in preparing budgets for facilities and human resources. Commitment in handling confidential and sensitive information with the appropriate discretion If you are interested in this Office Manager position please apply! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please The Company will consider qualified applicants with arrest and conviction records
Beacon Hill Staffing Group, LLC
New York, New York
Global Architectural Design firm located in the West Village, Manhattan is seeking to hire a Receptionist/Executive Assistant to support 1 of 5 of the firm's partners in New York. This position will require someone to work in the studio office 5 days a week. The Receptionist/EA will sit at the front desk and act as the initial contact upon entry into the studio. Day to day the candidate in this role will answer the phone, manage calendars and timesheets, log expenses, arrange travel and keep track of the partner's architectural licenses. Hours are 9am - 6pm daily. Salary is up to $65K + Discretionary Bonus + great benefits with an employee-sponsored health and well-being membership and company sponsored yoga and class-pass membership. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
09/21/2021
Full time
Global Architectural Design firm located in the West Village, Manhattan is seeking to hire a Receptionist/Executive Assistant to support 1 of 5 of the firm's partners in New York. This position will require someone to work in the studio office 5 days a week. The Receptionist/EA will sit at the front desk and act as the initial contact upon entry into the studio. Day to day the candidate in this role will answer the phone, manage calendars and timesheets, log expenses, arrange travel and keep track of the partner's architectural licenses. Hours are 9am - 6pm daily. Salary is up to $65K + Discretionary Bonus + great benefits with an employee-sponsored health and well-being membership and company sponsored yoga and class-pass membership. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
Beacon Hill Staffing Group, LLC
New York, New York
Growing Fintech firm seeks to hire a Temp to Perm Office Assistant to join it's growing Operations team. Our client is looking for a motivated Office Assistant to collaborate with and support their growing team on a variety of operational projects, administrative tasks, and day-to-day office support. In this role, you will work both independently and as part of a team to execute on deliverables to support the growth of their business and their office facilities [and ensure employees and visitors have a great experience at the office]. If you are an energetic team player who is eager to roll up your sleeves and help scale a rapidly growing organization, then our client wants to meet you! Our client is looking for a candidate with 1 + years of office experience, friendly and welcoming with strong interpersonal skills, organized with strong attention to detail, experience with Microsoft applications and Zoom, and the ability to lift and carry boxes and equipment weighing up to 25 pounds [for office support and events preparation]. A Bachelor's degree or two years of experience as a receptionist or team assistant is required. Hours are Monday - Friday 8:30am - 5:30pm. Salary is dependent on experience. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
09/20/2021
Full time
Growing Fintech firm seeks to hire a Temp to Perm Office Assistant to join it's growing Operations team. Our client is looking for a motivated Office Assistant to collaborate with and support their growing team on a variety of operational projects, administrative tasks, and day-to-day office support. In this role, you will work both independently and as part of a team to execute on deliverables to support the growth of their business and their office facilities [and ensure employees and visitors have a great experience at the office]. If you are an energetic team player who is eager to roll up your sleeves and help scale a rapidly growing organization, then our client wants to meet you! Our client is looking for a candidate with 1 + years of office experience, friendly and welcoming with strong interpersonal skills, organized with strong attention to detail, experience with Microsoft applications and Zoom, and the ability to lift and carry boxes and equipment weighing up to 25 pounds [for office support and events preparation]. A Bachelor's degree or two years of experience as a receptionist or team assistant is required. Hours are Monday - Friday 8:30am - 5:30pm. Salary is dependent on experience. Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting . We look forward to working with you. Beacon Hill. Employing the Future (TM)
Kforce Finance and Accounting
Chevy Chase, Maryland
RESPONSIBILITIES: Kforce has a client in Chevy Chase, MD that is seeking a Receptionist/Facilities Assistant. In this role, the Receptionist/Facilities Assistant will partner with facilities team to manage all front desk administrative duties, monitor floor security and interface with vendors and building management. The Receptionist/Facilities Assistant serves as a back-up for the Facilities Assistant position and should be able to cover all duties for that position. Responsibilities: Receptionist/Facilities Assistant will organize and maintain lobby area and front desk Main point of contact for all visitors - maintain log, issue badges Perform variety of administrative tasks including answering phones, copying, scanning, and faxing documents, preparing Federal Express shipments, notarizing documents, handling overflow as requested by manager Receptionist/Facilities Assistant will work closely with manager on security matters including maintaining security cameras, participating on calls, incident reports, comprehensive knowledge of security system Sort, log, and distribute mail including scanning legal process mail. Notify those with overnight packages and research mail using CAM and Dealtracker Manage and receive vendors, submit building maintenance requests, interact with building enginners Support office operations as needed including issuing parking validations and additional responsibilities as assigned Receptionist/Facilities Assistant will respond to facilities email requests and coordinate tasks with facilities team Maintain postage meter and detailed filing system Job Requirements: REQUIREMENTS: High School diploma/GED or equivalent Excellent communication and organizational skills Detail oriented, excellent customer service skills Ability to work independently, problem solve, and multi-task Ability to work effectively with all levels within the organization MS Office Suite experience Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
09/11/2021
Full time
RESPONSIBILITIES: Kforce has a client in Chevy Chase, MD that is seeking a Receptionist/Facilities Assistant. In this role, the Receptionist/Facilities Assistant will partner with facilities team to manage all front desk administrative duties, monitor floor security and interface with vendors and building management. The Receptionist/Facilities Assistant serves as a back-up for the Facilities Assistant position and should be able to cover all duties for that position. Responsibilities: Receptionist/Facilities Assistant will organize and maintain lobby area and front desk Main point of contact for all visitors - maintain log, issue badges Perform variety of administrative tasks including answering phones, copying, scanning, and faxing documents, preparing Federal Express shipments, notarizing documents, handling overflow as requested by manager Receptionist/Facilities Assistant will work closely with manager on security matters including maintaining security cameras, participating on calls, incident reports, comprehensive knowledge of security system Sort, log, and distribute mail including scanning legal process mail. Notify those with overnight packages and research mail using CAM and Dealtracker Manage and receive vendors, submit building maintenance requests, interact with building enginners Support office operations as needed including issuing parking validations and additional responsibilities as assigned Receptionist/Facilities Assistant will respond to facilities email requests and coordinate tasks with facilities team Maintain postage meter and detailed filing system Job Requirements: REQUIREMENTS: High School diploma/GED or equivalent Excellent communication and organizational skills Detail oriented, excellent customer service skills Ability to work independently, problem solve, and multi-task Ability to work effectively with all levels within the organization MS Office Suite experience Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
The physicians and staff at AAIA, strive to provide the highest quality of care to patients seeking treatment for allergies, asthma, immunologic conditions, and other related health needs. We have been serving the Omaha, Lincoln, and surrounding communities for over 40 years, and we are currently seeking a medical receptionist to join our Omaha office. This is a full-time position, daytime hours Monday through Friday, and rotating Saturday morning shifts are required. Description Candidates for this full-time position should have previous administrative assistant/receptionist experience, be personable and professional in all forms of communication, and excel at multitasking for clinical reception/check-in and phones. Candidates must be proficient in computer usage and navigating EMR/EHR systems. Medical records scanning experience is a plus. Responsibilities and Duties Greet patients and visitors in a courteous, friendly manner Answer multi-line phone system and direct callers Frequent, accurate scanning of internal/external medical records, paperwork and other documents Data entry Insurance entry/verification Professional demeanor in both external and internal communications and interactions Schedule patient appointments Handle communication and task flow within a fast-paced, multi-location medical practice; ability to multi-task effectively Accurately collect and record patient co-payments and payment on account Understand and maintain HIPAA and privacy guidelines Make reminder calls to patients and schedule automated reminders Update appointment scheduling templates and clinic calendars Screen patients Other duties as assigned Knowledge, Skills, and Abilities Interpersonal and customer service skills Computer proficiency Typing skills Operate typical office equipment (copiers, scanners, fax) Excellent written and verbal communication skills Qualifications Work experience as an administrative assistant/receptionist Experience working in a physician's office/group medical practice, is highly desirable HS diploma or GED required Physical Demands The employee is frequently required to sit and stand; the employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee may lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work Environment This job will require exposure to patient elements. This role routinely uses standard office equipment such as computers, phones, photocopiers, document scanners, filing cabinets and fax machines. We offer competitive wages and a range of benefits, including PTO and a generous 401k. EEO Statement AAIA is an equal opportunity employer and will not discriminate on any basis prohibited by law, race, color, sex, age, religion, national origin, disability, marital status, veteran status, or any other legally protected status. AAIA participates in E-Verify and may provide the Social Security Administration and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.
09/11/2021
Full time
The physicians and staff at AAIA, strive to provide the highest quality of care to patients seeking treatment for allergies, asthma, immunologic conditions, and other related health needs. We have been serving the Omaha, Lincoln, and surrounding communities for over 40 years, and we are currently seeking a medical receptionist to join our Omaha office. This is a full-time position, daytime hours Monday through Friday, and rotating Saturday morning shifts are required. Description Candidates for this full-time position should have previous administrative assistant/receptionist experience, be personable and professional in all forms of communication, and excel at multitasking for clinical reception/check-in and phones. Candidates must be proficient in computer usage and navigating EMR/EHR systems. Medical records scanning experience is a plus. Responsibilities and Duties Greet patients and visitors in a courteous, friendly manner Answer multi-line phone system and direct callers Frequent, accurate scanning of internal/external medical records, paperwork and other documents Data entry Insurance entry/verification Professional demeanor in both external and internal communications and interactions Schedule patient appointments Handle communication and task flow within a fast-paced, multi-location medical practice; ability to multi-task effectively Accurately collect and record patient co-payments and payment on account Understand and maintain HIPAA and privacy guidelines Make reminder calls to patients and schedule automated reminders Update appointment scheduling templates and clinic calendars Screen patients Other duties as assigned Knowledge, Skills, and Abilities Interpersonal and customer service skills Computer proficiency Typing skills Operate typical office equipment (copiers, scanners, fax) Excellent written and verbal communication skills Qualifications Work experience as an administrative assistant/receptionist Experience working in a physician's office/group medical practice, is highly desirable HS diploma or GED required Physical Demands The employee is frequently required to sit and stand; the employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee may lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Work Environment This job will require exposure to patient elements. This role routinely uses standard office equipment such as computers, phones, photocopiers, document scanners, filing cabinets and fax machines. We offer competitive wages and a range of benefits, including PTO and a generous 401k. EEO Statement AAIA is an equal opportunity employer and will not discriminate on any basis prohibited by law, race, color, sex, age, religion, national origin, disability, marital status, veteran status, or any other legally protected status. AAIA participates in E-Verify and may provide the Social Security Administration and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.
St. Luke's University Health Network
Phillipsburg, New Jersey
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
09/01/2021
Full time
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
We are in search of an Administrative Assistant/Receptionist to help support our office in Schaumburg. Without the support of the Receptionist/Administrative Support, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessary legal paperwork is compliant. The successful candidate will understand the time sensitive nature of the requests they receive and have the ability to prioritize their day to maximize the effectiveness of the team members that they support. They will provide structure within an office to alleviate any additional workload from the management staff. This role will work closely with the managers within an office to ensure compliance, consistency, and efficiency across all channels. We are looking for someone whom has great customer service, multi-tasking and prioritizing skills to support not only the teams but our candidates. Receptionist Fielding calls, greeting candidates and ensuring they fill out the online application, provide identification, and complete tax paperwork and I9s. As of right now, we do not have candidates coming into our office due to the COVID-19 pandemic. Answer and transfer inbound calls in timely manner, ensuring short on-hold time. Ensuring kitchen is fully stocked and complete an inventory list to Office Manager monthly. Scan and file during down time resumes with notes. Coordination of conference room calendars to ensure smooth scheduling between multiple groups. Administrator The position duties and responsibilities include, but are not limited to: Responsible for sending out I9s and completing a daily I9 report for recruiters and BDMs. Update and format resumes for both contract and direct hire candidate. Run background checks using given criteria communicated through individual clients; Maintain communication with our background representative; Follow up with recruiters regarding drug screenings to ensure a timely completion. Coordinate group meetings; provide support for any necessary detail - food, transportation, materials. Assist with teams weekly payroll and reporting Assist candidates with any issues they may have regarding missing timecards, payroll, background checks/drug screens, etc. Coordinate with Management for any new polices, updates, or changes to any internal process. Must remain up to date on changes and display knowledge of all aspects of the administrative role. Communicate and provide information by relevant methods internally to the team you are supporting. Maintaining the teams' postings on multiple job boards Point of contact for any elevated issues with your team. Process unemployment claims and communicate with recruiters in order to collect all relevant information regarding the claimant and claim. Complete various reports as requested by Management Perform other projects as requested by Management. Requirements Four year degree or equivalent Professional oral and written communication skills Attention to detail Can do attitude! #zr8
03/19/2021
Full time
We are in search of an Administrative Assistant/Receptionist to help support our office in Schaumburg. Without the support of the Receptionist/Administrative Support, the Recruiters and BDMs are not able to successfully meet with Clients, place Candidates on assignment, or ensure that all necessary legal paperwork is compliant. The successful candidate will understand the time sensitive nature of the requests they receive and have the ability to prioritize their day to maximize the effectiveness of the team members that they support. They will provide structure within an office to alleviate any additional workload from the management staff. This role will work closely with the managers within an office to ensure compliance, consistency, and efficiency across all channels. We are looking for someone whom has great customer service, multi-tasking and prioritizing skills to support not only the teams but our candidates. Receptionist Fielding calls, greeting candidates and ensuring they fill out the online application, provide identification, and complete tax paperwork and I9s. As of right now, we do not have candidates coming into our office due to the COVID-19 pandemic. Answer and transfer inbound calls in timely manner, ensuring short on-hold time. Ensuring kitchen is fully stocked and complete an inventory list to Office Manager monthly. Scan and file during down time resumes with notes. Coordination of conference room calendars to ensure smooth scheduling between multiple groups. Administrator The position duties and responsibilities include, but are not limited to: Responsible for sending out I9s and completing a daily I9 report for recruiters and BDMs. Update and format resumes for both contract and direct hire candidate. Run background checks using given criteria communicated through individual clients; Maintain communication with our background representative; Follow up with recruiters regarding drug screenings to ensure a timely completion. Coordinate group meetings; provide support for any necessary detail - food, transportation, materials. Assist with teams weekly payroll and reporting Assist candidates with any issues they may have regarding missing timecards, payroll, background checks/drug screens, etc. Coordinate with Management for any new polices, updates, or changes to any internal process. Must remain up to date on changes and display knowledge of all aspects of the administrative role. Communicate and provide information by relevant methods internally to the team you are supporting. Maintaining the teams' postings on multiple job boards Point of contact for any elevated issues with your team. Process unemployment claims and communicate with recruiters in order to collect all relevant information regarding the claimant and claim. Complete various reports as requested by Management Perform other projects as requested by Management. Requirements Four year degree or equivalent Professional oral and written communication skills Attention to detail Can do attitude! #zr8
St. Luke's University Health Network
Orwigsburg, Pennsylvania
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
01/28/2021
Full time
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
St. Luke's University Health Network
Bethlehem, Pennsylvania
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
01/28/2021
Full time
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
St. Luke's University Health Network
Bethlehem, Pennsylvania
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
01/28/2021
Full time
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
St. Luke's University Health Network
Lehighton, Pennsylvania
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
01/24/2021
Full time
St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care. The Medical Receptionist is responsible for performing office duties, record keeping functions, and receptionist duties, administrative and follow-up functions in order to assist in the operation of a medical office. The Medical Receptionist will work with and receive supervision from the practice manager, physicians, nurse practitioners and physician assistants. JOB DUTIES AND RESPONSIBILITIES: Actively participates in maintaining and/or improving quality improvement initiatives.Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings. Actively participates as a team member in resolution of problems as they are identified. Analyzes current procedures, bringing suggestions for improvement to the attention of team members and supervisors for consideration. Phones: Field incoming calls and respond appropriately according to network protocols. Determines and prioritizes the nature of the incoming call Responds to patient communications and routes complete and accurate messages to the appropriate individual Ensures patient satisfaction at the end of each call Office schedules: Maintains patient and physician office schedules Schedules patient appointments according to the guidelines of the practice Ensures patient access to requested provider, when available Registration: Greets patients in a polite, prompt, engaging manner Registers patients according to the guidelines of the practice Verifies patient demographics and insurance information at each visit. Captures any barriers - i.e. language, vision, hearing etc. and responds accordingly. Maintains a consistent patient flow, and advises patients of delays in schedule Assist patients with the "welcome tablet" at check-in Educate patients on MyChart and assist with sign-up at check-in Ensure all information is correct during insurance verification process (RTE) Verify all patient consents are current (ie: HIPPA, Financial Liability) Exercises good judgment and communication skills; demonstrates an awareness of emergency situations and responds appropriately. Monitors and maintains patient reception area, cleanliness and noise level. Possesses basic knowledge of medical terminology and coding. Corrects charge review errors. Handle registration/billing edits, practice registration errors and missing registration items in work ques daily. Is familiar with basic medical insurance concepts (i.e.: deductibles, co-insurance, fee-for-service, managed care) Verifies and explains charges to the patient. Collects any amounts due at time of service. Provides patient education as it relates to insurance and balances owed. Responsible to close out and balance cash drawer. Sends daily faxes to Central Scanning Team using the correct fax sheet. Scans and indexes, as needed. Backlog not to exceed 72 hours. Maintains referral work queue and update notes in order to communicate with other departments. Reviews in-basket clerical pool messages and complete necessary information to clear the message. Processes requests for medical records according to practice, State and HIPAA guidelines. Follows opening and closing procedures as required. PHYSICAL AND SENSORY REQUIREMENTS: Requires sitting, standing and walking for extended periods of time (up to 8 hours at time). Requires continual use of fingers for patient care, writing and computer entry. Routinely uses upper extremities; occasional requirement to lift up to 25 pounds. Occasionally push cart with supplies up to 30 pounds. Occasionally push wheelchair with patient weighing up to 325 pounds. Regularly requires ability to stoop, bend and reach above shoulder level. Requires ability to hear normal conversation and good general, near and peripheral vision. EDUCATION: High School graduate or equivalent. Preference given to graduates of accredited medical assistant/administrative training programs. TRAINING AND EXPERIENCE: One year office experience in a similar healthcare setting or graduate of accredited medical assistant/administrative training program is preferred. Customer Service experience is strongly preferred. Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application. Thank you for your interest in St. Luke's!! St. Luke's University Health Network is an Equal Opportunity Employer.
Adecco is assisting a local client in recruiting for a current Administrative Assistant job in Surf City , NC . If you meet the qualifications listed below, please Apply Now! Responsibilities for this Receptionist - Administrative Assistant job include: Answering phones - high volume of calls Ability to work with legal documents Dealing with confidential information Attention to detail Qualifications: MS Office - Word, Excel, and Outlook proficiency Attention to detail Good communication skills and customer service skills Hours: 8:00 am - 5:00 pm $12.00 per hour Adecco provides one of the most comprehensive benefits packages in the industry to contract workers. Benefits are available to you as a contractor after one week of employment. Click on Apply Now to be considered for this Receptionist - Administrative Assistant in Surf City, NC or any related opportunities with Adecco. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please The Company will consider qualified applicants with arrest and conviction records
01/24/2021
Full time
Adecco is assisting a local client in recruiting for a current Administrative Assistant job in Surf City , NC . If you meet the qualifications listed below, please Apply Now! Responsibilities for this Receptionist - Administrative Assistant job include: Answering phones - high volume of calls Ability to work with legal documents Dealing with confidential information Attention to detail Qualifications: MS Office - Word, Excel, and Outlook proficiency Attention to detail Good communication skills and customer service skills Hours: 8:00 am - 5:00 pm $12.00 per hour Adecco provides one of the most comprehensive benefits packages in the industry to contract workers. Benefits are available to you as a contractor after one week of employment. Click on Apply Now to be considered for this Receptionist - Administrative Assistant in Surf City, NC or any related opportunities with Adecco. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please The Company will consider qualified applicants with arrest and conviction records
Are you an administrative assistant or receptionist that is looking for temporary work? Manpower is recruiting part-time administrative assistants and receptionists for short term temporary work. The successful candidate will provide professional, high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, preparing the newsletter and other bulletins/flyers, receiving visitors, arranging conference calls, and scheduling meetings. Positions require multi-tasking, the availability to report with little notice and may require experience with Microsoft Word, Excel, QuickBooks, legal experience and other accounting software. Compliance screenings will be conducted for qualified candidates. Updated resume is a requirement when creating a Manpower.com profile. Upload resume in the designated area. Who is Manpower? Locally owned, but globally connected, Manpower is a full-service staffing and recruiting company. Manpower connects qualified candidates with regional employers throughout West Virginia, Ohio, Kentucky and beyond. With 10 regional locations, Manpower has your job search covered! Manpower is an EEO/AA/ADA/Veterans employer.
01/24/2021
Full time
Are you an administrative assistant or receptionist that is looking for temporary work? Manpower is recruiting part-time administrative assistants and receptionists for short term temporary work. The successful candidate will provide professional, high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, preparing the newsletter and other bulletins/flyers, receiving visitors, arranging conference calls, and scheduling meetings. Positions require multi-tasking, the availability to report with little notice and may require experience with Microsoft Word, Excel, QuickBooks, legal experience and other accounting software. Compliance screenings will be conducted for qualified candidates. Updated resume is a requirement when creating a Manpower.com profile. Upload resume in the designated area. Who is Manpower? Locally owned, but globally connected, Manpower is a full-service staffing and recruiting company. Manpower connects qualified candidates with regional employers throughout West Virginia, Ohio, Kentucky and beyond. With 10 regional locations, Manpower has your job search covered! Manpower is an EEO/AA/ADA/Veterans employer.
Receptionist Vacancy - Law Office of Brandon White, PC This will probably be the longest, most honest and detailed, employment Ad you will ever read. We place a lot of time and attention on hiring because we take welcoming a new employee to our team very seriously. We want to be completely transparent about who we are and what we expect so we don't waste your time coming in for an interview, if you know deep down that you aren't up to performing the duties of the position or aren't a good culture fit. If you are up for a challenging job that is as demanding as it is rewarding, please continue reading the rest of this ad. If after reading it in its entirety, you believe you're the person we're searching for, we look forward to receiving your Resume and Cover Letter. We are a small law firm in Chandler, Arizona with three attorneys and two dedicated and exceptional paralegals who currently wears too many hats. We are looking to expand our staff and would like to add a Full-Time Receptionist to our team ASAP. This position has the potential of expanding to a Full-Time position on our team as we continue to grow. We operate a highly respected firm and have a reputation for delivering exceptional service to our clients. We need a skilled Receptionist who has great organizational skills and loves interacting with people. What does our Receptionist do? Our Receptionist is the Director of First Impressions for our Law Firm. As the face and voice of our firm, the Receptionist will answer phones, greet visitors, calendar appointments and help out around the office to make sure our legal team can focus on performing legal work for our clients. What are some characteristics that a legal assistant should have? You must be a positive person! If you see the glass as half full and approach any challenges that arise as an opportunity to excel, you'll fit right in. Our office does not do well with toxic or negative attitudes, whiners, complainers or victims, and you definitely will not fit in if you even think you may fit into one of the above categories. We are a rapidly-growing firm that is committed to continual improvement. That means you must be comfortable with change and committed to your own personal growth, the growth of the team, and of the firm. You must be competent and proficient in the use of Outlook / Microsoft Office, at a minimum. You must also be willing to take pride in your work and be accountable for the duties assigned under your responsibility. If you are familiar with Clio cloud-based software, that is a plus. We prefer people who are not afraid of Apple Computers, or learning new things that will make their jobs easier. If you lose stuff, are not organized, and get easily distracted, please don't apply. If you prefer to sit quietly in a back room working independently, don't apply. If you struggle with tasks that require a high-degree of attention to detail, don't apply. You MUST be able to multi-task. You must be able to think on your feet and make smart decisions. If you can't multi-task or think on your feet, please do not apply, as you will be wasting your time as well as ours. We are slow to hire but quick to fire. If you do your job in a competent, positive manner there is nothing to be concerned about. You must have thick skin; you cannot be someone who does not take constructive criticism well or cannot deal well with people. We are all committed to continual improvement and that means being open to hearing how you can improve. On the other hand, we'll let you know when you're doing a great job, too. To be perfectly honest, we expect you to give us 100% when you are at work. You owe it to yourself, to us and our clients, to do the best job that you can. If you do not put forth the effort needed to do your job right the first time, we will let you know about it in a constructive manner. If your effort level does not change after it is brought to your attention in a reasonable amount of time, you will no longer be working for our Firm. You also need to be detail-oriented and willing to go the extra mile to get the job done right the first time. In our practice getting it done right the first time is very important. Having someone come in for an appointment at the wrong time doesn't lend itself to creating a stellar experience. If this seems too much to ask of you, don't apply for this job. If you are lazy, don't show up to work on time, take a ton of coffee, cigarette, or other breaks during the workday, this job is not for you. If you love to surf the internet, IM or text on your phone, this is not the job for you. If you are one of those people who constantly gets sick Friday or Monday because you are suffering from "I want a long weekend flu," this is not the job for you. Don't misunderstand. We realize that everyone gets sick at times, and we fully support our team, but we also know there are a people out there who get sick when it is convenient. If this is you, please do not apply for this position. It's not fair to our Team and your employment with us will be very short lived. You must be a team player. You will be working with other team members to deliver an outstanding experience for our clients. You must respect and appreciate that how we work together internally has a direct impact on how we are perceived externally by our clients. We are strong believers in the team approach and supporting one another, so if you prefer to work independently and can't play nicely with others, look for employment elsewhere. In other words, if you are above making a pot of coffee or helping out in another area of the office, this is not the job for you. You will be expected to communicate with people in a manner that is polite, educated, and puts them at ease. You cannot talk down to anyone that you deal with inside or outside of our office. You should not be a person who gets angry quickly or blows their stack if someone says something you don't like. Most importantly, you need to be able to smile, be welcoming and genuinely want to provide a stellar experience for everyone you come in contact with while "on the job" in our firm. At times, you will also need to know how to figure things out on your own, so you need to be self-reliant and possess good problem-solving skills. Generally speaking, you will not need to work evenings, weekends or additional hours outside your normal schedule. If, however, we have an emergency or are preparing for a big trial, we may request that you work additional hours and appreciate if you're willing to pitch in when requested. To put it simply, we want you to be a Rockstar Receptionist who is committed to giving your all each day. Show up to the office ready to work, and love what you do. The right candidate will understand that what we're asking does not mean that our office is not a fun environment. It just means that we know when we have to work, and we know when to have fun. At this point, some of you may be thinking that this office will be the worst place to work in the Phoenix/Chandler area. If that's the case, and this sounds harsh or unfair, then this is not the job for you, and that's ok. If, on the other hand, you realize that the work environment we have created will help you get your job done efficiently and allow you to earn money helping people make their entrepreneurial dreams come true, we would love to hear from you. If you are hired, you will be part of a wonderful team of people who work hard to get the job done right the first time and take pride in the work that they do. You will be part of a team that is rewarded for their hard work. If you have gotten this far, Congratulations! You are truly an exceptional person, as most people would have stopped reading this ad a long time ago. If you have gotten this far and are thinking about applying, it means that you are a hard worker, ready for a challenge and want to be part of a team where your hard work and efforts are recognized, appreciated, and rewarded. DIRECTIONS TO APPLY: Apply through this job posting directly. Then you will be given an email to send the following to us. Resume and References, along with a Cover Letter highlighting your skills and experience as indicated below, to Show us why you're the person we need to welcome to our team ASAP! We look forward to your submissions in PDF format with the words "[Your Name] is the Receptionist for you!" in the Subject line of the email. 1. Cover Letter containing the following in bullet point format: a. What you think it takes to be a stellar Recept ionist? b. What are you looking for in a job? c. What you bring to the table (i.e. qualities that would be of value to our Firm)? d. What you liked and did not like about this Ad. (You can be honest we will not hold it against you.)? e. Salary requirements. 2. Resume 3. References If you cannot follow these basic instructions, or if you contact us in a manner that leads us to believe you did not actually read the ad above, you will not hear back from us. We view your time as valuable and we expect you to value our time by following directions and paying attention to detail. Thank you for considering this opportunity, we look forward to hearing from you! We will contact you within 7 business days if you qualify for the second round of consideration. Job Requirements: Greeting incoming visitors, answering and routing incoming phone calls Direct all incoming phone calls Respond to incoming phone calls Answering/directing incoming calls and greeting visitors Answering incoming calls, directing calls..... click apply for full job details
01/17/2021
Full time
Receptionist Vacancy - Law Office of Brandon White, PC This will probably be the longest, most honest and detailed, employment Ad you will ever read. We place a lot of time and attention on hiring because we take welcoming a new employee to our team very seriously. We want to be completely transparent about who we are and what we expect so we don't waste your time coming in for an interview, if you know deep down that you aren't up to performing the duties of the position or aren't a good culture fit. If you are up for a challenging job that is as demanding as it is rewarding, please continue reading the rest of this ad. If after reading it in its entirety, you believe you're the person we're searching for, we look forward to receiving your Resume and Cover Letter. We are a small law firm in Chandler, Arizona with three attorneys and two dedicated and exceptional paralegals who currently wears too many hats. We are looking to expand our staff and would like to add a Full-Time Receptionist to our team ASAP. This position has the potential of expanding to a Full-Time position on our team as we continue to grow. We operate a highly respected firm and have a reputation for delivering exceptional service to our clients. We need a skilled Receptionist who has great organizational skills and loves interacting with people. What does our Receptionist do? Our Receptionist is the Director of First Impressions for our Law Firm. As the face and voice of our firm, the Receptionist will answer phones, greet visitors, calendar appointments and help out around the office to make sure our legal team can focus on performing legal work for our clients. What are some characteristics that a legal assistant should have? You must be a positive person! If you see the glass as half full and approach any challenges that arise as an opportunity to excel, you'll fit right in. Our office does not do well with toxic or negative attitudes, whiners, complainers or victims, and you definitely will not fit in if you even think you may fit into one of the above categories. We are a rapidly-growing firm that is committed to continual improvement. That means you must be comfortable with change and committed to your own personal growth, the growth of the team, and of the firm. You must be competent and proficient in the use of Outlook / Microsoft Office, at a minimum. You must also be willing to take pride in your work and be accountable for the duties assigned under your responsibility. If you are familiar with Clio cloud-based software, that is a plus. We prefer people who are not afraid of Apple Computers, or learning new things that will make their jobs easier. If you lose stuff, are not organized, and get easily distracted, please don't apply. If you prefer to sit quietly in a back room working independently, don't apply. If you struggle with tasks that require a high-degree of attention to detail, don't apply. You MUST be able to multi-task. You must be able to think on your feet and make smart decisions. If you can't multi-task or think on your feet, please do not apply, as you will be wasting your time as well as ours. We are slow to hire but quick to fire. If you do your job in a competent, positive manner there is nothing to be concerned about. You must have thick skin; you cannot be someone who does not take constructive criticism well or cannot deal well with people. We are all committed to continual improvement and that means being open to hearing how you can improve. On the other hand, we'll let you know when you're doing a great job, too. To be perfectly honest, we expect you to give us 100% when you are at work. You owe it to yourself, to us and our clients, to do the best job that you can. If you do not put forth the effort needed to do your job right the first time, we will let you know about it in a constructive manner. If your effort level does not change after it is brought to your attention in a reasonable amount of time, you will no longer be working for our Firm. You also need to be detail-oriented and willing to go the extra mile to get the job done right the first time. In our practice getting it done right the first time is very important. Having someone come in for an appointment at the wrong time doesn't lend itself to creating a stellar experience. If this seems too much to ask of you, don't apply for this job. If you are lazy, don't show up to work on time, take a ton of coffee, cigarette, or other breaks during the workday, this job is not for you. If you love to surf the internet, IM or text on your phone, this is not the job for you. If you are one of those people who constantly gets sick Friday or Monday because you are suffering from "I want a long weekend flu," this is not the job for you. Don't misunderstand. We realize that everyone gets sick at times, and we fully support our team, but we also know there are a people out there who get sick when it is convenient. If this is you, please do not apply for this position. It's not fair to our Team and your employment with us will be very short lived. You must be a team player. You will be working with other team members to deliver an outstanding experience for our clients. You must respect and appreciate that how we work together internally has a direct impact on how we are perceived externally by our clients. We are strong believers in the team approach and supporting one another, so if you prefer to work independently and can't play nicely with others, look for employment elsewhere. In other words, if you are above making a pot of coffee or helping out in another area of the office, this is not the job for you. You will be expected to communicate with people in a manner that is polite, educated, and puts them at ease. You cannot talk down to anyone that you deal with inside or outside of our office. You should not be a person who gets angry quickly or blows their stack if someone says something you don't like. Most importantly, you need to be able to smile, be welcoming and genuinely want to provide a stellar experience for everyone you come in contact with while "on the job" in our firm. At times, you will also need to know how to figure things out on your own, so you need to be self-reliant and possess good problem-solving skills. Generally speaking, you will not need to work evenings, weekends or additional hours outside your normal schedule. If, however, we have an emergency or are preparing for a big trial, we may request that you work additional hours and appreciate if you're willing to pitch in when requested. To put it simply, we want you to be a Rockstar Receptionist who is committed to giving your all each day. Show up to the office ready to work, and love what you do. The right candidate will understand that what we're asking does not mean that our office is not a fun environment. It just means that we know when we have to work, and we know when to have fun. At this point, some of you may be thinking that this office will be the worst place to work in the Phoenix/Chandler area. If that's the case, and this sounds harsh or unfair, then this is not the job for you, and that's ok. If, on the other hand, you realize that the work environment we have created will help you get your job done efficiently and allow you to earn money helping people make their entrepreneurial dreams come true, we would love to hear from you. If you are hired, you will be part of a wonderful team of people who work hard to get the job done right the first time and take pride in the work that they do. You will be part of a team that is rewarded for their hard work. If you have gotten this far, Congratulations! You are truly an exceptional person, as most people would have stopped reading this ad a long time ago. If you have gotten this far and are thinking about applying, it means that you are a hard worker, ready for a challenge and want to be part of a team where your hard work and efforts are recognized, appreciated, and rewarded. DIRECTIONS TO APPLY: Apply through this job posting directly. Then you will be given an email to send the following to us. Resume and References, along with a Cover Letter highlighting your skills and experience as indicated below, to Show us why you're the person we need to welcome to our team ASAP! We look forward to your submissions in PDF format with the words "[Your Name] is the Receptionist for you!" in the Subject line of the email. 1. Cover Letter containing the following in bullet point format: a. What you think it takes to be a stellar Recept ionist? b. What are you looking for in a job? c. What you bring to the table (i.e. qualities that would be of value to our Firm)? d. What you liked and did not like about this Ad. (You can be honest we will not hold it against you.)? e. Salary requirements. 2. Resume 3. References If you cannot follow these basic instructions, or if you contact us in a manner that leads us to believe you did not actually read the ad above, you will not hear back from us. We view your time as valuable and we expect you to value our time by following directions and paying attention to detail. Thank you for considering this opportunity, we look forward to hearing from you! We will contact you within 7 business days if you qualify for the second round of consideration. Job Requirements: Greeting incoming visitors, answering and routing incoming phone calls Direct all incoming phone calls Respond to incoming phone calls Answering/directing incoming calls and greeting visitors Answering incoming calls, directing calls..... click apply for full job details