George Washington University
Washington, Washington DC
I. JOB OVERVIEW Job Description Summary: The George Washington University Development and Alumni Relations (DAR) Division seeks an Associate Vice President for Advancement Operations & Strategies. DAR is responsible for leading the university's alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients, and friends. Our goal is to advance GW's mission of excellence in education, research, scholarship, and patient care. Reporting to the Vice President, Development and Alumni Relations, the Associate Vice President will be an inspired leader with a demonstrated track record to lead and enhance GW's advancement operations and strategic planning. Primary responsibilities will include the following: Function as the internal leader of DAR working closely with the executive leadership team to ensure the smooth functioning of the department. Work with the Vice President and the executive leadership team to establish the strategic direction of fundraising programs, direct and short-term and long-range plans, develop budgets to support each unit's goals, and ensure that performance is tracked and monitored. Serve as a thought partner to the most senior members of the Advancement team across DAR on campaign planning, advancement services, and prospect and donor strategies. Develop and implement the infrastructure needed to support multi-year, mega-campaigns or initiatives. Oversee the campaign team and collaborate with internal partners to set priorities and devise strategies for meeting campaign objectives. Oversee the timely and accurate processing of philanthropic gifts and grants, campaign, and donor reporting while continuously improving policy and procedural options to facilitate compliance, engagement, and information exchange for advancement professionals university-wide. Build data-mining capacity and accelerate the availability of prospective donor assessments, model outcomes, and other data to inform solicitation and engagement strategies, and develop and maintain these mining and modeling operations to utilize both proprietary and commercial data for internal decision-making. Provide training resources, system applications, and user resources to professionals at DAR for the University's advancement software to ensure the effective usage of this software. Lead a CRM migration over a two-year period of staging, testing, and capacity building, followed by a lengthy implementation period in a pre-campaign and campaign environment. In collaboration with GWIT, manage relationships with outside software providers, other vendors, and service providers, including budgeting, planning, and project management. Provide guidance and demonstration of competency in the functional area of finance and accounting while working closely with the University's CFO as a thought partner at the executive level. Deliver guidance and demonstration of competency in the functional area of human resources and talent management while working closely with the University's Vice President of Human Resources as a thought partner at the executive level. Collaborate with senior administrators and staff to facilitate inter-departmental partnerships and achieve full divisional alignment. Conceptualize a scalable suite of reporting tools and products for management information data-informed decision-making for use by the Vice President, executive officers, deans, school development officers, and DAR staff in a campaign environment - accounting for gifts and pledges, measures of donor engagement, estimates of and philanthropic capacity, campaign and other budget performance and other tools needed for DAR staff. Serve as primary liaison to other information technology teams on campus to ensure seamless integration of advancement and administrative computing planning and system management and maintenance. In collaboration with GWIT, ensure ongoing functionality enhancement for all web-based internet and intranet applications and services. Design and establish programs for innovative use of proprietary and commercially available data for demographic and psychographic enhancement of constituent data records. Develop appropriate coding mechanisms for internal processing which will enable long-term consistency and data manipulation. Create programs (i.e., data modeling) to inform proprietary scores applied to constituent data records to inform solicitation and engagement strategies. Develop an extensive understanding of the University's academic and fundraising priorities. Cultivate long-term, collaborative relationships with key internal stakeholders. Protect confidential information and follow all DAR and GW guidelines pertaining to public records and constituent information. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 10 years of relevant professional experience, Master's degree, or higher, in a relevant area of study preferred. Relevant experience must include at least 4 years of senior leadership/executive level experience. Degree must be conferred by the start date of the position. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: The George Washington University seeks a mission-driven professional who will lead DAR's advancement services and innovation program. In addition to the demonstrated ability to meet and exceed the responsibilities listed in the job description, the ideal candidate will possess the following experience and attributes: Deep appreciation for, and an ability to articulate eloquently, the educational mission and aspirations of GW. Stature, professional experience, and relationship-building skills to engage, motivate, and support the Vice President for Development and Alumni Relations, high-caliber administrative and academic leadership, staff, and colleagues. Proven ability to expand and strengthen partnerships with administrative colleagues, superiors, and supervised staff, ideally in a complex research-intensive higher education institution. Demonstrated ability to facilitate communication regarding multi-unit planning, budgeting, human resource, and information technology opportunities for win-win partnerships across the University, resulting in a thorough and inclusive planning and execution process. Deliberate agility, flexibility, and intellectual prowess to build alliances across the University. Superb strategic vision and leadership and management experience, providing staff with the direction, motivation, and support needed to continually surpass ambitious goals. Results-oriented professional comfortable with quantitative performance measurement with excess initiative and sound judgment. Collaborative team player with superlative interpersonal skills. Proven competence in developing and implementing management information tools, data mining, and data modeling that produce actionable findings. Network administration experience within a multi-unit organization. Excellent influencing and communication skills and impeccable writing ability. Genuine team player with a creative manner of approaching issues and devising sound solutions based on good judgment and collaboration. Highly advanced facilitation skills to promote partnerships across GWU, resulting in a thorough and inclusive development planning and execution process. An inspirational leader with the ability to motivate, mentor, and leverage a team's existing capacity to strengthen performance, deepen dedication, and incentivize all members of the advancement community to define and embrace high performance. Unquestioned integrity and sound judgment, as well as a sense of perspective. Substantial direct experience with at least 8 years of fundraising management experience. Typical Hiring Range Commensurate With Experience. II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Development & Alumni Relations Family Dev & Alumni Relations Sub-Family All Functions, Dev & Alumni Relations Stream Executive Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday-Friday, 9am - 5pm Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012921 Job Open Date: 03/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening . click apply for full job details
03/29/2024
Full time
I. JOB OVERVIEW Job Description Summary: The George Washington University Development and Alumni Relations (DAR) Division seeks an Associate Vice President for Advancement Operations & Strategies. DAR is responsible for leading the university's alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients, and friends. Our goal is to advance GW's mission of excellence in education, research, scholarship, and patient care. Reporting to the Vice President, Development and Alumni Relations, the Associate Vice President will be an inspired leader with a demonstrated track record to lead and enhance GW's advancement operations and strategic planning. Primary responsibilities will include the following: Function as the internal leader of DAR working closely with the executive leadership team to ensure the smooth functioning of the department. Work with the Vice President and the executive leadership team to establish the strategic direction of fundraising programs, direct and short-term and long-range plans, develop budgets to support each unit's goals, and ensure that performance is tracked and monitored. Serve as a thought partner to the most senior members of the Advancement team across DAR on campaign planning, advancement services, and prospect and donor strategies. Develop and implement the infrastructure needed to support multi-year, mega-campaigns or initiatives. Oversee the campaign team and collaborate with internal partners to set priorities and devise strategies for meeting campaign objectives. Oversee the timely and accurate processing of philanthropic gifts and grants, campaign, and donor reporting while continuously improving policy and procedural options to facilitate compliance, engagement, and information exchange for advancement professionals university-wide. Build data-mining capacity and accelerate the availability of prospective donor assessments, model outcomes, and other data to inform solicitation and engagement strategies, and develop and maintain these mining and modeling operations to utilize both proprietary and commercial data for internal decision-making. Provide training resources, system applications, and user resources to professionals at DAR for the University's advancement software to ensure the effective usage of this software. Lead a CRM migration over a two-year period of staging, testing, and capacity building, followed by a lengthy implementation period in a pre-campaign and campaign environment. In collaboration with GWIT, manage relationships with outside software providers, other vendors, and service providers, including budgeting, planning, and project management. Provide guidance and demonstration of competency in the functional area of finance and accounting while working closely with the University's CFO as a thought partner at the executive level. Deliver guidance and demonstration of competency in the functional area of human resources and talent management while working closely with the University's Vice President of Human Resources as a thought partner at the executive level. Collaborate with senior administrators and staff to facilitate inter-departmental partnerships and achieve full divisional alignment. Conceptualize a scalable suite of reporting tools and products for management information data-informed decision-making for use by the Vice President, executive officers, deans, school development officers, and DAR staff in a campaign environment - accounting for gifts and pledges, measures of donor engagement, estimates of and philanthropic capacity, campaign and other budget performance and other tools needed for DAR staff. Serve as primary liaison to other information technology teams on campus to ensure seamless integration of advancement and administrative computing planning and system management and maintenance. In collaboration with GWIT, ensure ongoing functionality enhancement for all web-based internet and intranet applications and services. Design and establish programs for innovative use of proprietary and commercially available data for demographic and psychographic enhancement of constituent data records. Develop appropriate coding mechanisms for internal processing which will enable long-term consistency and data manipulation. Create programs (i.e., data modeling) to inform proprietary scores applied to constituent data records to inform solicitation and engagement strategies. Develop an extensive understanding of the University's academic and fundraising priorities. Cultivate long-term, collaborative relationships with key internal stakeholders. Protect confidential information and follow all DAR and GW guidelines pertaining to public records and constituent information. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 10 years of relevant professional experience, Master's degree, or higher, in a relevant area of study preferred. Relevant experience must include at least 4 years of senior leadership/executive level experience. Degree must be conferred by the start date of the position. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: The George Washington University seeks a mission-driven professional who will lead DAR's advancement services and innovation program. In addition to the demonstrated ability to meet and exceed the responsibilities listed in the job description, the ideal candidate will possess the following experience and attributes: Deep appreciation for, and an ability to articulate eloquently, the educational mission and aspirations of GW. Stature, professional experience, and relationship-building skills to engage, motivate, and support the Vice President for Development and Alumni Relations, high-caliber administrative and academic leadership, staff, and colleagues. Proven ability to expand and strengthen partnerships with administrative colleagues, superiors, and supervised staff, ideally in a complex research-intensive higher education institution. Demonstrated ability to facilitate communication regarding multi-unit planning, budgeting, human resource, and information technology opportunities for win-win partnerships across the University, resulting in a thorough and inclusive planning and execution process. Deliberate agility, flexibility, and intellectual prowess to build alliances across the University. Superb strategic vision and leadership and management experience, providing staff with the direction, motivation, and support needed to continually surpass ambitious goals. Results-oriented professional comfortable with quantitative performance measurement with excess initiative and sound judgment. Collaborative team player with superlative interpersonal skills. Proven competence in developing and implementing management information tools, data mining, and data modeling that produce actionable findings. Network administration experience within a multi-unit organization. Excellent influencing and communication skills and impeccable writing ability. Genuine team player with a creative manner of approaching issues and devising sound solutions based on good judgment and collaboration. Highly advanced facilitation skills to promote partnerships across GWU, resulting in a thorough and inclusive development planning and execution process. An inspirational leader with the ability to motivate, mentor, and leverage a team's existing capacity to strengthen performance, deepen dedication, and incentivize all members of the advancement community to define and embrace high performance. Unquestioned integrity and sound judgment, as well as a sense of perspective. Substantial direct experience with at least 8 years of fundraising management experience. Typical Hiring Range Commensurate With Experience. II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Development & Alumni Relations Family Dev & Alumni Relations Sub-Family All Functions, Dev & Alumni Relations Stream Executive Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday-Friday, 9am - 5pm Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012921 Job Open Date: 03/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening . click apply for full job details
North County Transit District
Oceanside, California
DESCRIPTION Under oversight from the Director of Security, the Manager of Security assists with planning and managing administrative, personnel, and training activities within the North County Transit District's (NCTD's) Security Department. This position is also responsible for assisting with implementation of the District's emergency management and continuity of operations programs. Distinguishing Characteristics The Manager of Security is charged with supporting NCTD's efforts to provide a safe and secure environment for employees, customers and the general public while meeting all applicable district-wide, local, state and federal requirements associated with bus, paratransit, hybrid rail, commuter rail, and contractor security and emergency management programs/projects. Supervision Received and Exercised This position reports to the Director of Security. This position works in collaboration with internal and external resources to accomplish district-wide and department goals and objectives. This position has direct oversight for the Control Center Technicians and may assist with oversight for the Code Compliance Inspectors upon request from the Director. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted. Working Conditions Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between district sites, governmental agencies, consultants' facilities, and other locations as required. The Security Department operates on a 24/7/365 basis. The individual in this position must be available outside of regular business hours, including evenings, weekends and holidays, as needed for operational, instructional, and/or emergency support. This position must be able work at multiple sites and needs to work shifts around the clock to provide adequate oversight of direct reports. EXAMPLES OF DUTIES Essential Functions Duties may include, but are not limited to, the following: Implements procedures for security monitoring staff, which result in an overall positive environment for customers while fostering a safe and secure environment for NCTD facilities and assets. Manages and ensures the effective daily operation of the Monitoring Center. Conducts research into incidents and investigations regarding possible security matters, ordinance violations and criminal activity on NCTD's modes, in transit centers, at stops, at stations, and among NCTD direct and contractor employees. Compiles and manages NCTD's internal security data as well as relevant data from external sources as directed by the Director. Conducts and documents the findings from routine field visits to transit stations/centers to obtain first-hand information on the current security status, including identification of opportunities for improvement and/or recommendations to the Director on law enforcement focus. Trains District staff and contractors on NCTD's system security and emergency management programs, projects, and plans upon request from the Director. Plans, coordinates, and executes security and emergency training drills and exercises with staff, contractors, and outside emergency responders as directed by the Director. Supports compliance with all NCTD Ordinances, as approved by the Board of Directors, for enforcement on all NCTD properties, facilities, and modes of services as directed by the Director. Issue warning and/or citations for violations of NCTD ordinances and other applicable rules and regulations. Manages the District's electronic facility access program to ensure staff and contractor roster is current and that access permissions are appropriate based on individual position roles and responsibilities. Produces and delivers various reports and research data as needed. Collaborates with other District staff on various inter-departmental programs/projects as assigned by the Director. Hires, trains, supervises, reviews, disciplines, and terminates subordinate staff as needed and in accordance with District policy and applicable Union Agreements. Stays abreast of federal, state, and local laws, emerging security trends. Serves as a member of the District's emergency response team. Respond to incidents as directed by the Director or as otherwise required by NCTD response and recovery procedures; may be required to respond outside of regular work schedule. Perform other related duties as assigned. QUALIFICATIONS Education/Experience A Bachelor's Degree in public safety, homeland security, physical security, emergency management, or a related field. Minimum of five (5) years prior directly relevant experience, including two (2) years of supervisory experience. Prior experience with public transit or equivalent experience in a similar private or government sector environment strongly desired. A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered. Certificates/Licenses Possess and maintain a California driver license, Class C, with less than 6 points in the preceding 36-month period and no DUIs in the preceding seven (7) year period. Maintain compliance with the District's policies regarding Conflict of Interest and Ethics. Candidates must complete the POST 832 PC Certified Course in Laws of Arrest prior to hire or within the first 6 months of employment. Must be able to obtain and maintain annual access to Marine Corp Base Camp Pendleton. Must be able to become RWP Qualified on NCTD owned railroad properties. Able to obtain Transit Safety and Security Professional (TSSP) Certification. General Requirements Knowledge of current customer service-oriented security management best practices and implementation methods, including development of a customer service-oriented culture within security and enforcement organizations. Knowledge of principles, practices, and procedures of security administration and investigation; familiarity with physical security and monitoring systems. Knowledge of criminal laws, codes and ordinances and court interpretations, including rights of citizens. Working knowledge of principles, practices, and procedures of emergency management. Able to create and maintain good working relationships with individuals of varying level of responsibility and from various socio-economic, cultural, and ethnic backgrounds through excellent communication, teambuilding, and customer service skills. Strong written and oral communication skills. Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources, ability to interpret and apply local, state, and federal rules and regulations accurately and effectively. A professional level of expertise in multiple areas and demonstrated use of high-level discretion and judgment in execution of duties is preferred. Must be able to manage and maintain simultaneous, transitional, and emerging priorities. Demonstrated proficiency in computer software programs and applications including Microsoft Office Suite. Able to respond in-person to critical incidents, events, and emergencies on any shift and under any weather or time-of-day circumstances within a 60-minute response time from notification. SUPPLEMENTAL INFORMATION Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a periodic basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between district locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand. Machines / Tools / Equipment Ability to operate a personal computer and Microsoft Office Suite programs. Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone. Ability to operate closed circuit television equipment, two-way radios, and public address systems. Ability to carry and operate a mobile on-call device.
03/29/2024
Full time
DESCRIPTION Under oversight from the Director of Security, the Manager of Security assists with planning and managing administrative, personnel, and training activities within the North County Transit District's (NCTD's) Security Department. This position is also responsible for assisting with implementation of the District's emergency management and continuity of operations programs. Distinguishing Characteristics The Manager of Security is charged with supporting NCTD's efforts to provide a safe and secure environment for employees, customers and the general public while meeting all applicable district-wide, local, state and federal requirements associated with bus, paratransit, hybrid rail, commuter rail, and contractor security and emergency management programs/projects. Supervision Received and Exercised This position reports to the Director of Security. This position works in collaboration with internal and external resources to accomplish district-wide and department goals and objectives. This position has direct oversight for the Control Center Technicians and may assist with oversight for the Code Compliance Inspectors upon request from the Director. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted. Working Conditions Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between district sites, governmental agencies, consultants' facilities, and other locations as required. The Security Department operates on a 24/7/365 basis. The individual in this position must be available outside of regular business hours, including evenings, weekends and holidays, as needed for operational, instructional, and/or emergency support. This position must be able work at multiple sites and needs to work shifts around the clock to provide adequate oversight of direct reports. EXAMPLES OF DUTIES Essential Functions Duties may include, but are not limited to, the following: Implements procedures for security monitoring staff, which result in an overall positive environment for customers while fostering a safe and secure environment for NCTD facilities and assets. Manages and ensures the effective daily operation of the Monitoring Center. Conducts research into incidents and investigations regarding possible security matters, ordinance violations and criminal activity on NCTD's modes, in transit centers, at stops, at stations, and among NCTD direct and contractor employees. Compiles and manages NCTD's internal security data as well as relevant data from external sources as directed by the Director. Conducts and documents the findings from routine field visits to transit stations/centers to obtain first-hand information on the current security status, including identification of opportunities for improvement and/or recommendations to the Director on law enforcement focus. Trains District staff and contractors on NCTD's system security and emergency management programs, projects, and plans upon request from the Director. Plans, coordinates, and executes security and emergency training drills and exercises with staff, contractors, and outside emergency responders as directed by the Director. Supports compliance with all NCTD Ordinances, as approved by the Board of Directors, for enforcement on all NCTD properties, facilities, and modes of services as directed by the Director. Issue warning and/or citations for violations of NCTD ordinances and other applicable rules and regulations. Manages the District's electronic facility access program to ensure staff and contractor roster is current and that access permissions are appropriate based on individual position roles and responsibilities. Produces and delivers various reports and research data as needed. Collaborates with other District staff on various inter-departmental programs/projects as assigned by the Director. Hires, trains, supervises, reviews, disciplines, and terminates subordinate staff as needed and in accordance with District policy and applicable Union Agreements. Stays abreast of federal, state, and local laws, emerging security trends. Serves as a member of the District's emergency response team. Respond to incidents as directed by the Director or as otherwise required by NCTD response and recovery procedures; may be required to respond outside of regular work schedule. Perform other related duties as assigned. QUALIFICATIONS Education/Experience A Bachelor's Degree in public safety, homeland security, physical security, emergency management, or a related field. Minimum of five (5) years prior directly relevant experience, including two (2) years of supervisory experience. Prior experience with public transit or equivalent experience in a similar private or government sector environment strongly desired. A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered. Certificates/Licenses Possess and maintain a California driver license, Class C, with less than 6 points in the preceding 36-month period and no DUIs in the preceding seven (7) year period. Maintain compliance with the District's policies regarding Conflict of Interest and Ethics. Candidates must complete the POST 832 PC Certified Course in Laws of Arrest prior to hire or within the first 6 months of employment. Must be able to obtain and maintain annual access to Marine Corp Base Camp Pendleton. Must be able to become RWP Qualified on NCTD owned railroad properties. Able to obtain Transit Safety and Security Professional (TSSP) Certification. General Requirements Knowledge of current customer service-oriented security management best practices and implementation methods, including development of a customer service-oriented culture within security and enforcement organizations. Knowledge of principles, practices, and procedures of security administration and investigation; familiarity with physical security and monitoring systems. Knowledge of criminal laws, codes and ordinances and court interpretations, including rights of citizens. Working knowledge of principles, practices, and procedures of emergency management. Able to create and maintain good working relationships with individuals of varying level of responsibility and from various socio-economic, cultural, and ethnic backgrounds through excellent communication, teambuilding, and customer service skills. Strong written and oral communication skills. Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources, ability to interpret and apply local, state, and federal rules and regulations accurately and effectively. A professional level of expertise in multiple areas and demonstrated use of high-level discretion and judgment in execution of duties is preferred. Must be able to manage and maintain simultaneous, transitional, and emerging priorities. Demonstrated proficiency in computer software programs and applications including Microsoft Office Suite. Able to respond in-person to critical incidents, events, and emergencies on any shift and under any weather or time-of-day circumstances within a 60-minute response time from notification. SUPPLEMENTAL INFORMATION Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a periodic basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between district locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand. Machines / Tools / Equipment Ability to operate a personal computer and Microsoft Office Suite programs. Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone. Ability to operate closed circuit television equipment, two-way radios, and public address systems. Ability to carry and operate a mobile on-call device.
Corporate Counsel Who We Are: Our mission is to enhance, inspire, and grow. We enhance the lives of people by creating inspiring living environments. With over 30 years of experience, we're no strangers to the homebuilding industry. We are a multi-disciplinary development company with neighborhoods in Northern and Southern California, as well as Colorado! Since our beginning, we have always strived to set ourselves apart from other builders. We do this by looking ahead. We make sure that the products we are providing are the best for our homebuyers, that they fit into life today and in the future, that the surroundings are inviting and purposeful. When we Trumark our homes, it is because they reach all of these criteria. Overview: Trumark's Corporate Counsel will assist with multi-divisional legal initiatives. This position will report to the Chief Administrative Officer and General Counsel. This position will handle complex legal matters and projects including priority on drafting real estate transaction documents and counsel internal business partners on real estate transactions including dispositions, acquisitions, contract disputes and assets management. A JD with at least 7 years of transactional real estate experience is required for this role. Some travel will be necessary between our California and Colorado Divisions. Responsibilities: Negotiate and draft real property purchase and sale agreements, letters of intent, trade and supplier contracts, development agreements, lending agreements, and other documents associated with real estate development and homebuilding. Review and draft contracts, discussing issues and priorities with the business teams and corporate leadership at various stages of each project. Draft and negotiate subcontractor, architect, engineer, and supplier agreements. Draft correspondence and reports summarizing research findings and offer guidance regarding liability. Partner with revenue recognition, sales operations, technology operations, and other stakeholders teams to ensure agreements are consistent with internal corporate policies and processes. Ensure actions taken by the development team are prudent and supportive of a successful project. Provide proactive and strategic advice to help the development teams achieve project objectives. Qualifications: Juris Doctorate required. Admitted to practice in California. 7+ years' experience as a transactional real estate attorney. Experience may be a combination of law firm and in-house real estate work. Ability to operate with limited supervision, counsel senior business clients, manage challenging negotiations, develop, and manage processes and exhibit sound judgement. Advanced analytical, conceptual, and organizational skills. Ability to troubleshoot and take action without direction within the appropriate area of responsibility. Familiarity with project development, project financing, real estate, construction and/or environmental permitting is preferred. Willingness to develop skills in new areas and flexibility to assist the operations team in its activities and its mission as needs arise. Ability to deliver high-level client service to internal departments and perform excellent work under time pressure. Ability to work independently and as part of a team. Limited collaboration and coordination with outside counsel. Why Work for Trumark? Collaborate with a team that values you! Trumark offers a direct career path with an open seat for you at our table. We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water. Exceptional Medical Benefits (100% Employee + 60% Dependent). Monthly wellness stipend. Milestone appreciation program. 401k with company matching, we are helping you plan for future retirement. Hybrid work flexibility. Pay range $265,000.00 - $300,000.00 based on experience + bonus potential. EEO Statement At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments, or training. Compensation details: 00 Yearly Salary PIb029224d1-
03/29/2024
Full time
Corporate Counsel Who We Are: Our mission is to enhance, inspire, and grow. We enhance the lives of people by creating inspiring living environments. With over 30 years of experience, we're no strangers to the homebuilding industry. We are a multi-disciplinary development company with neighborhoods in Northern and Southern California, as well as Colorado! Since our beginning, we have always strived to set ourselves apart from other builders. We do this by looking ahead. We make sure that the products we are providing are the best for our homebuyers, that they fit into life today and in the future, that the surroundings are inviting and purposeful. When we Trumark our homes, it is because they reach all of these criteria. Overview: Trumark's Corporate Counsel will assist with multi-divisional legal initiatives. This position will report to the Chief Administrative Officer and General Counsel. This position will handle complex legal matters and projects including priority on drafting real estate transaction documents and counsel internal business partners on real estate transactions including dispositions, acquisitions, contract disputes and assets management. A JD with at least 7 years of transactional real estate experience is required for this role. Some travel will be necessary between our California and Colorado Divisions. Responsibilities: Negotiate and draft real property purchase and sale agreements, letters of intent, trade and supplier contracts, development agreements, lending agreements, and other documents associated with real estate development and homebuilding. Review and draft contracts, discussing issues and priorities with the business teams and corporate leadership at various stages of each project. Draft and negotiate subcontractor, architect, engineer, and supplier agreements. Draft correspondence and reports summarizing research findings and offer guidance regarding liability. Partner with revenue recognition, sales operations, technology operations, and other stakeholders teams to ensure agreements are consistent with internal corporate policies and processes. Ensure actions taken by the development team are prudent and supportive of a successful project. Provide proactive and strategic advice to help the development teams achieve project objectives. Qualifications: Juris Doctorate required. Admitted to practice in California. 7+ years' experience as a transactional real estate attorney. Experience may be a combination of law firm and in-house real estate work. Ability to operate with limited supervision, counsel senior business clients, manage challenging negotiations, develop, and manage processes and exhibit sound judgement. Advanced analytical, conceptual, and organizational skills. Ability to troubleshoot and take action without direction within the appropriate area of responsibility. Familiarity with project development, project financing, real estate, construction and/or environmental permitting is preferred. Willingness to develop skills in new areas and flexibility to assist the operations team in its activities and its mission as needs arise. Ability to deliver high-level client service to internal departments and perform excellent work under time pressure. Ability to work independently and as part of a team. Limited collaboration and coordination with outside counsel. Why Work for Trumark? Collaborate with a team that values you! Trumark offers a direct career path with an open seat for you at our table. We embody our mission to Live Well. Trumark Homes is dedicated to creating communities that foster an enthusiasm to connect, the strength to aspire and the compassion to give back. For approximately every 50 homes we build, we work with charity: water to provide and serve approximately 200 people with fresh, clean water. Exceptional Medical Benefits (100% Employee + 60% Dependent). Monthly wellness stipend. Milestone appreciation program. 401k with company matching, we are helping you plan for future retirement. Hybrid work flexibility. Pay range $265,000.00 - $300,000.00 based on experience + bonus potential. EEO Statement At Trumark Homes, we are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments, or training. Compensation details: 00 Yearly Salary PIb029224d1-
I. JOB OVERVIEW Job Description Summary: The George Washington University Enrollment and Student Success is seeking a Financial Aid Analyst within the Office of Student Financial Assistance. The Office of Student Financial Assistance administers financial aid to both GW's undergraduate (primary) and graduate students (secondary). The position must maintain an in-depth knowledge of all financial aid systems. Position duties include monitoring routine system operations, new functionality testing, preparation of ad hoc reports, development of process documentation, and financial aid batch processing duties as assigned. Additionally, this individual as the point person for the implementation, management, and maintenance of the University's instance of Blackbaud Award Management and, through that, donor-funded scholarship funds. Responsibilities: Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Serve as the primary administrator of the Blackbaud Award Management software known at GW as GWay, advising on implementation, management, and maintenance (including documentation and training) of the software while also ensuring that all donor-funded scholarship and fellowship funds are awarded through the software in a timely manner. Oversee the timeline for donor-funded scholarship administration in collaboration with Development & Alumni Relations' Office of Donor Relations to hit specific timelines by establishing an organized structure to notify campus partners of new scholarship funds. Oversee the development, management, and maintenance of donor-funded scholarship disbursement procedures and operations and act as a point person for colleagues on all matters related to donor-funded scholarship administration Ensure scholarships and fellowships are available and disbursed in accordance with donors' intent. Work in collaboration with the Office of Donor Relations to monitor and prepare scholarship projections and accurate expenditure reports of all funds awarded to students Ensure and lead broad promotion of the scholarship application period throughout the campus community Proactively build and maintain excellent working relationships across the University to make improvements to the software and program Assist in the maintenance of the Banner financial aid modules and all third party interfaces. Assist with system enhancement requests including information gathering and implementation of technical solutions. Monitor defects and solutions postings on the Ellucian website. Work with Information Technology and Banner action lines to resolve problems. Recommend, develop, and monitor reports to ensure internal control and maintain system integrity. Troubleshoot operational issues to assist with the appropriate plan for resolution. Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Extract, analyze, and report data from the university's student information system (Banner), and other university or external data sources in response to recurring and ad hoc requests. Develop and maintain simple to complex queries for data extraction and analysis Facilitate the flow of information and data to and from graduate school financial aid staff and the Office of Graduate Student Assistantships and Fellowships members in the administration of donor-funded graduate scholarships. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Additional responsibilities to consider: Develop training materials for new and existing users, as well as the creation of documented processes and procedures for the use of the GWay system Provides systems support and first-line technical training and user support for BlackBaud Award and Stewardship Management modules Provide DAR with scholarship-specific information to support reports and collateral produced for donors, alumni, and other constituents. Work to ensure that business processes and procedures are in place to effectively track award processing Adopt a data-driven approach Compile regular metrics for fund auditing Conduct regular training with schools and colleges on scholarship compliance Assist in creating guidelines for best practices in scholarship administration Review existing scholarship policies and procedures and make recommendations for implementation strategies Provides administrative and technical support Maintains information regarding institutional, state, federal, and outside scholarship to disseminate and publicize in various formats The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Two or more years of work experience in a Higher Education Financial Aid Office and/or with financial aid systems Experience using Ellucian Banner and/or another ERP system for financial aid processing Previous experience with scholarship management, financial aid, and higher education Analytics and system management experience Working knowledge of the Blackbaud Award Management System and/or other scholarship management software Excellent project management skills Organized, entrepreneurial, and creative with strong problem-solving skills Strong attention to detail and the ability to self-prioritize and execute multiple projects under tight deadlines Able to produce clear and concise reports with accurate data and financial information and enter large amounts of data with high accuracy Ability to maintain a high degree of confidentiality and responsibility regarding information related to donors and the university Excellent verbal and written communication skills with strong customer service skills and experience working with a range of different stakeholders Strong interpersonal communication and user support skills and the desire to provide coworkers with assistance Able to work independently but also thrive in a team environment, collaborating across the University Strong computer skills, including database management, spreadsheets, reporting, and word processing Programming and data integration experience are highly desired Skills: Experience with Ellucian's Banner systems Experience with SQL Developer or SQL Navigator Understanding of data, data definitions, data classifications, and sensitivity of data Strong communication skills verbal and written Ability to work independently as well as being part of a team to support the mission Experience providing administrative or programmatic support Knowledge of account creation, data entry, and utilization of data processing and software systems Ability to coordinate the logical flow of software applications with business processes and a working knowledge of data management and reporting tools Experience with prioritizing, planning, organizing, and leading work teams Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Ashburn, Virginia College/School/Department: Enrollment Management Family Enrollment Services Sub-Family Financial Aid Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:00am to 5:00pm Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012838 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation . click apply for full job details
03/28/2024
Full time
I. JOB OVERVIEW Job Description Summary: The George Washington University Enrollment and Student Success is seeking a Financial Aid Analyst within the Office of Student Financial Assistance. The Office of Student Financial Assistance administers financial aid to both GW's undergraduate (primary) and graduate students (secondary). The position must maintain an in-depth knowledge of all financial aid systems. Position duties include monitoring routine system operations, new functionality testing, preparation of ad hoc reports, development of process documentation, and financial aid batch processing duties as assigned. Additionally, this individual as the point person for the implementation, management, and maintenance of the University's instance of Blackbaud Award Management and, through that, donor-funded scholarship funds. Responsibilities: Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Serve as the primary administrator of the Blackbaud Award Management software known at GW as GWay, advising on implementation, management, and maintenance (including documentation and training) of the software while also ensuring that all donor-funded scholarship and fellowship funds are awarded through the software in a timely manner. Oversee the timeline for donor-funded scholarship administration in collaboration with Development & Alumni Relations' Office of Donor Relations to hit specific timelines by establishing an organized structure to notify campus partners of new scholarship funds. Oversee the development, management, and maintenance of donor-funded scholarship disbursement procedures and operations and act as a point person for colleagues on all matters related to donor-funded scholarship administration Ensure scholarships and fellowships are available and disbursed in accordance with donors' intent. Work in collaboration with the Office of Donor Relations to monitor and prepare scholarship projections and accurate expenditure reports of all funds awarded to students Ensure and lead broad promotion of the scholarship application period throughout the campus community Proactively build and maintain excellent working relationships across the University to make improvements to the software and program Assist in the maintenance of the Banner financial aid modules and all third party interfaces. Assist with system enhancement requests including information gathering and implementation of technical solutions. Monitor defects and solutions postings on the Ellucian website. Work with Information Technology and Banner action lines to resolve problems. Recommend, develop, and monitor reports to ensure internal control and maintain system integrity. Troubleshoot operational issues to assist with the appropriate plan for resolution. Assist in the collection and verification of financial aid data for federal, state, and institutional reporting. Extract, analyze, and report data from the university's student information system (Banner), and other university or external data sources in response to recurring and ad hoc requests. Develop and maintain simple to complex queries for data extraction and analysis Facilitate the flow of information and data to and from graduate school financial aid staff and the Office of Graduate Student Assistantships and Fellowships members in the administration of donor-funded graduate scholarships. This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Additional responsibilities to consider: Develop training materials for new and existing users, as well as the creation of documented processes and procedures for the use of the GWay system Provides systems support and first-line technical training and user support for BlackBaud Award and Stewardship Management modules Provide DAR with scholarship-specific information to support reports and collateral produced for donors, alumni, and other constituents. Work to ensure that business processes and procedures are in place to effectively track award processing Adopt a data-driven approach Compile regular metrics for fund auditing Conduct regular training with schools and colleges on scholarship compliance Assist in creating guidelines for best practices in scholarship administration Review existing scholarship policies and procedures and make recommendations for implementation strategies Provides administrative and technical support Maintains information regarding institutional, state, federal, and outside scholarship to disseminate and publicize in various formats The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Two or more years of work experience in a Higher Education Financial Aid Office and/or with financial aid systems Experience using Ellucian Banner and/or another ERP system for financial aid processing Previous experience with scholarship management, financial aid, and higher education Analytics and system management experience Working knowledge of the Blackbaud Award Management System and/or other scholarship management software Excellent project management skills Organized, entrepreneurial, and creative with strong problem-solving skills Strong attention to detail and the ability to self-prioritize and execute multiple projects under tight deadlines Able to produce clear and concise reports with accurate data and financial information and enter large amounts of data with high accuracy Ability to maintain a high degree of confidentiality and responsibility regarding information related to donors and the university Excellent verbal and written communication skills with strong customer service skills and experience working with a range of different stakeholders Strong interpersonal communication and user support skills and the desire to provide coworkers with assistance Able to work independently but also thrive in a team environment, collaborating across the University Strong computer skills, including database management, spreadsheets, reporting, and word processing Programming and data integration experience are highly desired Skills: Experience with Ellucian's Banner systems Experience with SQL Developer or SQL Navigator Understanding of data, data definitions, data classifications, and sensitivity of data Strong communication skills verbal and written Ability to work independently as well as being part of a team to support the mission Experience providing administrative or programmatic support Knowledge of account creation, data entry, and utilization of data processing and software systems Ability to coordinate the logical flow of software applications with business processes and a working knowledge of data management and reporting tools Experience with prioritizing, planning, organizing, and leading work teams Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Ashburn, Virginia College/School/Department: Enrollment Management Family Enrollment Services Sub-Family Financial Aid Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday - Friday, 8:00am to 5:00pm Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: S012838 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation . click apply for full job details
Grow your career with a growing organization Whether they're helping people reach their long-term financial goals or providing personal wealth management strategies, every associate contributes to changing the lives of those we serve for the better. When it comes to job satisfaction, that's hard to beat. And from a personal satisfaction perspective, you'll enjoy the freedom to support causes that matter to you and experience a truly inclusive work environment. Your future starts now. Future Start Date to be determined The Sr. Financial Advisor & Planner, Private Client - Personal Strategy acts as the primary contact point for clients in the Personal Strategy offering within Empower Personal Wealth and provides a wide range of financial planning services for clients This role acts as the quarterback & primary point of contact for a book of clients assigned directly to you (no prospecting) in the Private Client category (Individual Client AUM from $1m and beyond). The role is responsible for providing an outstanding client experience by proactively driving financial planning + guidance, being responsive/available to reactive client needs, and effectively communicating with clients about their investment strategies. Performance in this role is measured in a variety of ways, including client satisfaction, client retention, share of wallet growth, and generating client referrals. Significant emphasis is placed on client retention & satisfaction. What You Will Do: The ideal candidate will provide an extremely high level of service to our Empower Personal Wealth clients, retaining assets under management and garnering additional assets through diligent communication, proactive education, and unfailing responsiveness. Comprehensive relationship management via phone /video conversations, email communication, and in-person meetings. Client interaction is both proactive and reactive. Act as liaison between clients & various internal groups/departments within Empower Personal Wealth to serve clients. An ability to clearly explain the 'Personal Strategy' investment methodology and portfolio strategies to clients and hold portfolio, market, and economic discussions. Provide clients with holistic financial planning on a large variety of subjects, including areas such as retirement planning, savings strategies, education planning , and more This role will also collaborate with financial planning specialists on complex planning issues. Effectively coordinate with operational teams for client-related administrative issues. Potentially take on ancillary duties such as assisting in the training of new Financial Advisor hires and conducting presentations to groups of clients around the country. What You Will Bring: Bachelor's degree or extensive industry experience required FINRA Series 65 FINRA Fingerprinting Experience with Private Client ($1 m AUM) segment client communication within the investment advisory field. High-level knowledge of current investment products and industry services. Exceptional verbal and written communication skills. Proven track record in relationship management and customer satisfaction. The ability to compare and contrast the benefits and suitability of different investment options and products. Excellent operational and organizational skills, with the ability to efficiently multi-task within a fast-paced environment. Strong interpersonal skills, team-oriented, and collaborative. What Will Set You Apart: CFP preferred Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT. PJPW2 What we offer you We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance. Medical, dental, vision and life insurance Retirement savings - 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup Tuition reimbursement up to $5,250/year Business-casual environment that includes the option to wear jeans Generous paid time off upon hire - including a paid time off program plus ten paid company holidays and three floating holidays each calendar year Paid volunteer time - 16 hours per calendar year Leave of absence programs - including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA) Business Resource Groups (BRGs) - internal networks that rally around common interest, experiences and identities such as race, ethnicity, gender, ability, military status and sexual orientation. BRGs play a vital role in educating and engaging our people and advancing our business priorities. Base Salary Range $76,300.00 - $107,800.00 The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Equal opportunity employer Drug-free workplace We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law. For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection. Job Posting End Date: 04-15-2024 Want the latest money news and views shaping how we live, work and play? Sign up for Empower's free newsletter and check out The Currency Workplace Flexibility: Remote - Nationwide
03/28/2024
Full time
Grow your career with a growing organization Whether they're helping people reach their long-term financial goals or providing personal wealth management strategies, every associate contributes to changing the lives of those we serve for the better. When it comes to job satisfaction, that's hard to beat. And from a personal satisfaction perspective, you'll enjoy the freedom to support causes that matter to you and experience a truly inclusive work environment. Your future starts now. Future Start Date to be determined The Sr. Financial Advisor & Planner, Private Client - Personal Strategy acts as the primary contact point for clients in the Personal Strategy offering within Empower Personal Wealth and provides a wide range of financial planning services for clients This role acts as the quarterback & primary point of contact for a book of clients assigned directly to you (no prospecting) in the Private Client category (Individual Client AUM from $1m and beyond). The role is responsible for providing an outstanding client experience by proactively driving financial planning + guidance, being responsive/available to reactive client needs, and effectively communicating with clients about their investment strategies. Performance in this role is measured in a variety of ways, including client satisfaction, client retention, share of wallet growth, and generating client referrals. Significant emphasis is placed on client retention & satisfaction. What You Will Do: The ideal candidate will provide an extremely high level of service to our Empower Personal Wealth clients, retaining assets under management and garnering additional assets through diligent communication, proactive education, and unfailing responsiveness. Comprehensive relationship management via phone /video conversations, email communication, and in-person meetings. Client interaction is both proactive and reactive. Act as liaison between clients & various internal groups/departments within Empower Personal Wealth to serve clients. An ability to clearly explain the 'Personal Strategy' investment methodology and portfolio strategies to clients and hold portfolio, market, and economic discussions. Provide clients with holistic financial planning on a large variety of subjects, including areas such as retirement planning, savings strategies, education planning , and more This role will also collaborate with financial planning specialists on complex planning issues. Effectively coordinate with operational teams for client-related administrative issues. Potentially take on ancillary duties such as assisting in the training of new Financial Advisor hires and conducting presentations to groups of clients around the country. What You Will Bring: Bachelor's degree or extensive industry experience required FINRA Series 65 FINRA Fingerprinting Experience with Private Client ($1 m AUM) segment client communication within the investment advisory field. High-level knowledge of current investment products and industry services. Exceptional verbal and written communication skills. Proven track record in relationship management and customer satisfaction. The ability to compare and contrast the benefits and suitability of different investment options and products. Excellent operational and organizational skills, with the ability to efficiently multi-task within a fast-paced environment. Strong interpersonal skills, team-oriented, and collaborative. What Will Set You Apart: CFP preferred Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT. PJPW2 What we offer you We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance. Medical, dental, vision and life insurance Retirement savings - 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup Tuition reimbursement up to $5,250/year Business-casual environment that includes the option to wear jeans Generous paid time off upon hire - including a paid time off program plus ten paid company holidays and three floating holidays each calendar year Paid volunteer time - 16 hours per calendar year Leave of absence programs - including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA) Business Resource Groups (BRGs) - internal networks that rally around common interest, experiences and identities such as race, ethnicity, gender, ability, military status and sexual orientation. BRGs play a vital role in educating and engaging our people and advancing our business priorities. Base Salary Range $76,300.00 - $107,800.00 The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Equal opportunity employer Drug-free workplace We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law. For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection. Job Posting End Date: 04-15-2024 Want the latest money news and views shaping how we live, work and play? Sign up for Empower's free newsletter and check out The Currency Workplace Flexibility: Remote - Nationwide
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/28/2024
Full time
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/27/2024
Full time
Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include : Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. - Other duties may also be assigned. The mission of the Stanford School of Medicine (SoM) Fiscal Affairs Group is to provide innovative services and solutions to the financial operations and challenges of the SoM. The group is composed of three distinct operating units - Controller , Budget & Financial Planning , and Faculty Compensation , and we achieve success by collaborating with our partners in the School of Medicine Departments, Stanford Health Care, Lucile Packard Children's Hospital, the University's Office of the President, Provost, Budget and Finance teams. We strive every day to: Connect with our customers. Collaborate creatively. Create financial transparency. Contribute to financial understanding. Celebrate successes. The position of Administrative Coordinator holds primary responsibility for effectively managing the schedules related to Fiscal Affairs. Discretion and confidentiality are of utmost importance in this role. The duties associated with this position necessitate a comprehensive understanding of the University, medical school, and hospital/clinical environments, as well as knowledge about the priorities and positions of the Fiscal Affairs Assistant Dean/Senior Director in relation to a wide range of issues. The ideal candidate should demonstrate the ability to exercise absolute discretion, good judgment, and take initiative when required. They will engage with School and University leaders, faculty, staff, and external stakeholders at the highest levels of the organization, addressing various confidential and complex matters. A successful candidate will possess self-motivation, quick thinking, flexibility, exceptional organizational skills, and unwavering attention to detail. Furthermore, due to the nature of this position's interaction with the Dean Suite and close collaboration with the CFO, a warm and highly professional demeanor is crucial. DESIRED QUALIFICATIONS: Two-year college degree or greater is highly preferred. Experience on Stanford systems preferred. Interpersonal and communication skills to work with physicians, faculty, staff and students with tact and diplomacy. Fantastic written skills, ensuring the purpose/main ideas/thesis is always clearly stated in documents. Familiarity with both a MAC and PC. Must be proficient with Word, Excel, PowerPoint, Outlook, Google Suite, and ability to use various online software tools (e.g., Lucidchart, Mural, etc.). Ability to prioritize, multi-task, set goals and expectations, and meet deadlines. Effectively communicating variance to deadlines or expectations, when necessary. Project management skills to ensure deadlines are met. Understanding of the demands of executive level positions and the ability to meet these demands with tact and diplomacy. Ability to take precautions and understand the importance of projects/tasks that may be under privacy and/or a Non-Disclosure Agreement (NDA). Advanced gathering skills and interrogation skills. Ability to work independently - self-starter and proactive. Excellent communication, conflict management, collaboration and influencing skills. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 o $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Dextera Corporation Work Location: Indianapolis, IN (Hybrid work) POSITION SUMMARY The Accounting Clerk III (AC III) supports the CBP Administration Systems, Accounts Payable (Travel and Commercial Accounts Sections ) and Payroll Branches by providing customer service support and processing financial documents. This position is responsible for the selection and application of CBP established procedures and techniques and for the protection of sensitive financial information. ESSENTIAL FUNCTIONS Administration Systems Branch (SAP Help Desk Section): Provide superior customer service support via phone and email to assist users with SAP financial software systems. Utilize various resources to diagnose and resolve or escalate inquiries as appropriate. Log, track, route, or redirect issues to correct resources using the Service Now software system. Maintain proper knowledge base to best assist customers. Other duties as assigned. Accounts Payable Branch (Travel or Commercial Accounts Section): Process manual and automated authorizations and vouchers associated with a variety of activities including but not limited to travel, agent relocations, vendor payments, and invoices. Provide superior customer service support via phone and email to assist users with various Travel related inquiries including but not limited to the use of Concur software system. Research and resolve or escalate inquiries or issues as appropriate. Maintain proper knowledge base to best assist customers. Administer department-specific program(s). Perform mail desk and other clerical functions. Other duties as assigned. Payroll Branch: Research and respond to telephone and email inquiries related to payroll issues; resolve or escalate inquiries as appropriate. Log, track, route, or redirect issues to correct resources using Remedy software system. Perform audits and reconciliations regarding various payroll functions including but not limited to onboarding, taxes, leave balances, withholdings, retirement and separations. Other duties as assigned. JOB SPECIFICATIONS/Qualifications A high school diploma or a General Equivalency Diploma (GED) AND a minimum of two (2) years of post-high school education from an accredited college or university in a finance or accounting field of study. OR A high school diploma or a General Equivalency Diploma (GED) and a minimum of 2 years of post-high school education from an accredited college or university in any field of study and have at least one year of experience in the field of business, management, finance or accounting; OR Bachelor's degree at an accredited college or university in any field of study. Excellent analytical and decision-making skills. Proficiency with the Microsoft Office suite (Word, Excel, Outlook, and PowerPoint). Ability to perform problem-solving techniques and perform analytical skills. Knowledge of and/or experience with accounting principles and practices. Prior experience with SAP, Remedy, and Concur software systems is beneficial, but not required. OTHER REQUIREMENTS Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Communication: Ability to communicate effectively in writing and in person as appropriate for the needs of the audience. Customer Service: Ability to address all customer inquiries with a pleasant and patient demeanor. Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rates, ratio, and percent and to draw and interpret information. Ability to choose the right mathematical methods or formulas to solve a problem. Reasoning Ability: Ability to collect data, define problems, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions dealing with several abstract and concrete variables. Computer Skills: Proficiency with computers and ability to navigate/enter information into established databases and Microsoft Office products. Work Environment: Work is performed in an office cubicle environment with low noise level. Physical Demands: The position may require lifting of boxes weighing up to 30 lbs. Employee will have consistent and direct visual contact with a computer monitor. Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. Other Demands: Must comply with company policies including but not limited to those involving safety, protection of privacy, cyber security, and general conduct. Security Clearance Must be able to secure and maintain a Bureau of Immigration (BI) background investigation. Due to this required Security Clearance. The applicant MUST be a United States citizen. Dextera Corporation fosters a diverse work environment and provides equal employment opportunities (EEO) for all employees and applicants for employment. We prohibit discrimination and harassment of any type and offer employment opportunities without regards to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other distinction protected by federal, state or local laws. M/F/V/D encouraged to apply. Compensation details: 21-21 Hourly Wage PId7a00f1-
03/27/2024
Full time
Dextera Corporation Work Location: Indianapolis, IN (Hybrid work) POSITION SUMMARY The Accounting Clerk III (AC III) supports the CBP Administration Systems, Accounts Payable (Travel and Commercial Accounts Sections ) and Payroll Branches by providing customer service support and processing financial documents. This position is responsible for the selection and application of CBP established procedures and techniques and for the protection of sensitive financial information. ESSENTIAL FUNCTIONS Administration Systems Branch (SAP Help Desk Section): Provide superior customer service support via phone and email to assist users with SAP financial software systems. Utilize various resources to diagnose and resolve or escalate inquiries as appropriate. Log, track, route, or redirect issues to correct resources using the Service Now software system. Maintain proper knowledge base to best assist customers. Other duties as assigned. Accounts Payable Branch (Travel or Commercial Accounts Section): Process manual and automated authorizations and vouchers associated with a variety of activities including but not limited to travel, agent relocations, vendor payments, and invoices. Provide superior customer service support via phone and email to assist users with various Travel related inquiries including but not limited to the use of Concur software system. Research and resolve or escalate inquiries or issues as appropriate. Maintain proper knowledge base to best assist customers. Administer department-specific program(s). Perform mail desk and other clerical functions. Other duties as assigned. Payroll Branch: Research and respond to telephone and email inquiries related to payroll issues; resolve or escalate inquiries as appropriate. Log, track, route, or redirect issues to correct resources using Remedy software system. Perform audits and reconciliations regarding various payroll functions including but not limited to onboarding, taxes, leave balances, withholdings, retirement and separations. Other duties as assigned. JOB SPECIFICATIONS/Qualifications A high school diploma or a General Equivalency Diploma (GED) AND a minimum of two (2) years of post-high school education from an accredited college or university in a finance or accounting field of study. OR A high school diploma or a General Equivalency Diploma (GED) and a minimum of 2 years of post-high school education from an accredited college or university in any field of study and have at least one year of experience in the field of business, management, finance or accounting; OR Bachelor's degree at an accredited college or university in any field of study. Excellent analytical and decision-making skills. Proficiency with the Microsoft Office suite (Word, Excel, Outlook, and PowerPoint). Ability to perform problem-solving techniques and perform analytical skills. Knowledge of and/or experience with accounting principles and practices. Prior experience with SAP, Remedy, and Concur software systems is beneficial, but not required. OTHER REQUIREMENTS Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Communication: Ability to communicate effectively in writing and in person as appropriate for the needs of the audience. Customer Service: Ability to address all customer inquiries with a pleasant and patient demeanor. Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rates, ratio, and percent and to draw and interpret information. Ability to choose the right mathematical methods or formulas to solve a problem. Reasoning Ability: Ability to collect data, define problems, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions dealing with several abstract and concrete variables. Computer Skills: Proficiency with computers and ability to navigate/enter information into established databases and Microsoft Office products. Work Environment: Work is performed in an office cubicle environment with low noise level. Physical Demands: The position may require lifting of boxes weighing up to 30 lbs. Employee will have consistent and direct visual contact with a computer monitor. Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology. Other Demands: Must comply with company policies including but not limited to those involving safety, protection of privacy, cyber security, and general conduct. Security Clearance Must be able to secure and maintain a Bureau of Immigration (BI) background investigation. Due to this required Security Clearance. The applicant MUST be a United States citizen. Dextera Corporation fosters a diverse work environment and provides equal employment opportunities (EEO) for all employees and applicants for employment. We prohibit discrimination and harassment of any type and offer employment opportunities without regards to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other distinction protected by federal, state or local laws. M/F/V/D encouraged to apply. Compensation details: 21-21 Hourly Wage PId7a00f1-
Stanford University, one of Silicon Valley's largest and unique employers and its mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative and rewarding place to work. This is an excellent opportunity for a highly self-motivated learner willing and eager to take on new challenges in a dynamic and fast-paced environment. We are seeking an Administrative Associate 3 to provide high-level administrative support in the department. The ideal candidate will possess excellent organizational skills with attention to detail, excellent verbal and written communication skills, excellent customer service and interpersonal skills. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - Other duties may also be assigned. DESIRED QUALIFICATIONS: Prior work experience at Stanford University and/or in higher education strongly preferred. Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. Ability to work independently, prioritize workload and meet strict deadlines. High level of attention to detail and accuracy. Demonstrated ability to act with tact and maintain confidentiality. Demonstrated problem solving and analytical skills. Demonstrated ability to work well with Stanford colleagues and clients and with external organizations. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/27/2024
Full time
Stanford University, one of Silicon Valley's largest and unique employers and its mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative and rewarding place to work. This is an excellent opportunity for a highly self-motivated learner willing and eager to take on new challenges in a dynamic and fast-paced environment. We are seeking an Administrative Associate 3 to provide high-level administrative support in the department. The ideal candidate will possess excellent organizational skills with attention to detail, excellent verbal and written communication skills, excellent customer service and interpersonal skills. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - Other duties may also be assigned. DESIRED QUALIFICATIONS: Prior work experience at Stanford University and/or in higher education strongly preferred. Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. Ability to work independently, prioritize workload and meet strict deadlines. High level of attention to detail and accuracy. Demonstrated ability to act with tact and maintain confidentiality. Demonstrated problem solving and analytical skills. Demonstrated ability to work well with Stanford colleagues and clients and with external organizations. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford University, one of Silicon Valley's largest and unique employers and its mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative and rewarding place to work. This is an excellent opportunity for a highly self-motivated learner willing and eager to take on new challenges in a dynamic and fast-paced environment. We are seeking an Administrative Associate 3 to provide high-level administrative support in the department. The ideal candidate will possess excellent organizational skills with attention to detail, excellent verbal and written communication skills, excellent customer service and interpersonal skills. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - Other duties may also be assigned. DESIRED QUALIFICATIONS: Prior work experience at Stanford University and/or in higher education strongly preferred. Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. Ability to work independently, prioritize workload and meet strict deadlines. High level of attention to detail and accuracy. Demonstrated ability to act with tact and maintain confidentiality. Demonstrated problem solving and analytical skills. Demonstrated ability to work well with Stanford colleagues and clients and with external organizations. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
03/26/2024
Full time
Stanford University, one of Silicon Valley's largest and unique employers and its mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative and rewarding place to work. This is an excellent opportunity for a highly self-motivated learner willing and eager to take on new challenges in a dynamic and fast-paced environment. We are seeking an Administrative Associate 3 to provide high-level administrative support in the department. The ideal candidate will possess excellent organizational skills with attention to detail, excellent verbal and written communication skills, excellent customer service and interpersonal skills. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - Other duties may also be assigned. DESIRED QUALIFICATIONS: Prior work experience at Stanford University and/or in higher education strongly preferred. Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. Ability to work independently, prioritize workload and meet strict deadlines. High level of attention to detail and accuracy. Demonstrated ability to act with tact and maintain confidentiality. Demonstrated problem solving and analytical skills. Demonstrated ability to work well with Stanford colleagues and clients and with external organizations. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Middough Inc. - 'TOP WORKPLACES' winner! Project Assistant - Position and Responsibilities As a Project Assistant (PA) with Middough, you will assist with project scheduling, budgeting, and administrative tasks, and support the project team by facilitating project logistics such as meetings, conference calls, etc. The PA assists in development of presentations, proposals and other project-related activities and coordinates efforts with the corporate marketing staff. Responsibilities include, but are not limited to, the following: Utilize document control programs (Newforma) to effectively organize project materials (filing system, drawing logs, vendor data logs; updates weekly records as needed in Excel. Issue and record deliverables to client and vendor submittals received and reviewed in Newforma. Enforce Middough document naming standards for all internally developed deliverables to be issued to client. Process daily administrative items for project team per management's request. Provide and coordinate support for internal and external team meetings, including visits by clients to Middough offices, when billable to a project or client. Record meeting minutes and action items in Newforma for distribution to the project team and/or to clients. Attend meetings as scheduled. Update Emergency Medical & First Aid Procedure cards. Assist office safety champion with the maintenance and ordering of safety equipment. Provide general administrative office support. Education, Experience and Skills The successful candidate will possess the following: 3+ years' experience in a project assistant or administrative role in an industrial sector (refining, manufacturing) and/or construction site support, preferred. Associate degree preferred; high school diploma required. Advanced knowledge of Microsoft Office products, particularly Excel and Visio. Experience with Newforma or experience with document control standards. Ability to work as a team player and independently. Ability to multi-task. Ability to professionally communicate both verbally and in writing with all levels of the organization. Organizational skills including the ability to manage time effectively and prioritize assignments. Physical Requirements The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing duties of this position, the successful candidate will: Remain in a stationary position, often standing or sitting for prolonged periods. Frequently walk, reach with hands and arms, climb stairs, balance, stoop or kneel, use repeating motions that may include the wrists/hands/fingers and talk and hear. Frequently use up-close vision, distance vision, depth perceptions, and the ability to adjust focus. Should not expect adverse environmental conditions within company offices. May be exposed to adverse environmental conditions (such as climbing ladders and/or stairs, extreme heat and/or cold, and/or poor air quality) if or when on-site at a client facility. Noise levels may be moderate to high at various client sites, hearing protection may be required and/or provided. Safety protections to be provided by the client and/or company and are required to be used and followed. May require occasional car or air travel to other company locations or client sites. This position requires the candidate/employee to possess and maintain a valid driver's license in their state of residence. About Middough Middough Inc. (Middough), founded in 1950, is a leading professional engineering, architecture and project solutions company providing services to a broad spectrum of Fortune 500 clients in nine core industries with offices across the Central, Midwest and Northeast regions. Our diversified team is our greatest asset, and they are challenged with a large variety of interesting projects, management and technical development opportunities and team building experiences. Middough employs the best and brightest individuals who share our passion for excellence and who are dedicated to client satisfaction, quality service, safety awareness and professional development. What Middough Offers We offer a growth and learning culture which encourages and supports employee development through a wide variety of tools and resources such as the company Learning Management System, Middough Learning Center. Middough provides an opportunity to bring your talents and expertise to a successful and growing organization for your career advancement goals. Additionally, we offer a highly competitive compensation and the following comprehensive benefits package, based on eligibility and plan terms/changes: A hybrid work model for work-life flexibility (based on business and client needs) Medical, Dental, and Vision coverage Company paid Short/Long Term Disability, Life, AD&D, and Travel insurance Health Saving and Flexible Spending Accounts 401(k) Plan Paid Time Off, Company Paid Holidays Tuition Assistance Paid Certifications and Registrations (as applicable) Employee Assistance Program Middough participates in the Department of Homeland Security (DHS) and Social Security Administration (SSA) E-Verify program to confirm work authorization. Equal Opportunity Employment We are an equal opportunity employer and value diversity at our company. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors or any other protected characteristic under protected by federal, state, or local laws. Middough does not support sponsorship for any applicant that requires an employment visa (i.e., H-1B) to work lawfully in the US.
03/26/2024
Full time
Middough Inc. - 'TOP WORKPLACES' winner! Project Assistant - Position and Responsibilities As a Project Assistant (PA) with Middough, you will assist with project scheduling, budgeting, and administrative tasks, and support the project team by facilitating project logistics such as meetings, conference calls, etc. The PA assists in development of presentations, proposals and other project-related activities and coordinates efforts with the corporate marketing staff. Responsibilities include, but are not limited to, the following: Utilize document control programs (Newforma) to effectively organize project materials (filing system, drawing logs, vendor data logs; updates weekly records as needed in Excel. Issue and record deliverables to client and vendor submittals received and reviewed in Newforma. Enforce Middough document naming standards for all internally developed deliverables to be issued to client. Process daily administrative items for project team per management's request. Provide and coordinate support for internal and external team meetings, including visits by clients to Middough offices, when billable to a project or client. Record meeting minutes and action items in Newforma for distribution to the project team and/or to clients. Attend meetings as scheduled. Update Emergency Medical & First Aid Procedure cards. Assist office safety champion with the maintenance and ordering of safety equipment. Provide general administrative office support. Education, Experience and Skills The successful candidate will possess the following: 3+ years' experience in a project assistant or administrative role in an industrial sector (refining, manufacturing) and/or construction site support, preferred. Associate degree preferred; high school diploma required. Advanced knowledge of Microsoft Office products, particularly Excel and Visio. Experience with Newforma or experience with document control standards. Ability to work as a team player and independently. Ability to multi-task. Ability to professionally communicate both verbally and in writing with all levels of the organization. Organizational skills including the ability to manage time effectively and prioritize assignments. Physical Requirements The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing duties of this position, the successful candidate will: Remain in a stationary position, often standing or sitting for prolonged periods. Frequently walk, reach with hands and arms, climb stairs, balance, stoop or kneel, use repeating motions that may include the wrists/hands/fingers and talk and hear. Frequently use up-close vision, distance vision, depth perceptions, and the ability to adjust focus. Should not expect adverse environmental conditions within company offices. May be exposed to adverse environmental conditions (such as climbing ladders and/or stairs, extreme heat and/or cold, and/or poor air quality) if or when on-site at a client facility. Noise levels may be moderate to high at various client sites, hearing protection may be required and/or provided. Safety protections to be provided by the client and/or company and are required to be used and followed. May require occasional car or air travel to other company locations or client sites. This position requires the candidate/employee to possess and maintain a valid driver's license in their state of residence. About Middough Middough Inc. (Middough), founded in 1950, is a leading professional engineering, architecture and project solutions company providing services to a broad spectrum of Fortune 500 clients in nine core industries with offices across the Central, Midwest and Northeast regions. Our diversified team is our greatest asset, and they are challenged with a large variety of interesting projects, management and technical development opportunities and team building experiences. Middough employs the best and brightest individuals who share our passion for excellence and who are dedicated to client satisfaction, quality service, safety awareness and professional development. What Middough Offers We offer a growth and learning culture which encourages and supports employee development through a wide variety of tools and resources such as the company Learning Management System, Middough Learning Center. Middough provides an opportunity to bring your talents and expertise to a successful and growing organization for your career advancement goals. Additionally, we offer a highly competitive compensation and the following comprehensive benefits package, based on eligibility and plan terms/changes: A hybrid work model for work-life flexibility (based on business and client needs) Medical, Dental, and Vision coverage Company paid Short/Long Term Disability, Life, AD&D, and Travel insurance Health Saving and Flexible Spending Accounts 401(k) Plan Paid Time Off, Company Paid Holidays Tuition Assistance Paid Certifications and Registrations (as applicable) Employee Assistance Program Middough participates in the Department of Homeland Security (DHS) and Social Security Administration (SSA) E-Verify program to confirm work authorization. Equal Opportunity Employment We are an equal opportunity employer and value diversity at our company. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors or any other protected characteristic under protected by federal, state, or local laws. Middough does not support sponsorship for any applicant that requires an employment visa (i.e., H-1B) to work lawfully in the US.
Grow your career with a growing organization Whether they're helping people reach their long-term financial goals or providing personal wealth management strategies, every associate contributes to changing the lives of those we serve for the better. When it comes to job satisfaction, that's hard to beat. And from a personal satisfaction perspective, you'll enjoy the freedom to support causes that matter to you and experience a truly inclusive work environment. Your future starts now. Future Start Date to be determined The Sr. Financial Advisor & Planner, Private Client - Personal Strategy acts as the primary contact point for clients in the Personal Strategy offering within Empower Personal Wealth and provides a wide range of financial planning services for clients . This role acts as the quarterback & primary point of contact for a book of clients assigned directly to you (no prospecting) in the Private Client category (Individual Client AUM from $1m and beyond). The role is responsible for providing an outstanding client experience by proactively driving financial planning + guidance, being responsive/available to reactive client needs, and effectively communicating with clients about their investment strategies. Performance in this role is measured in a variety of ways, including client satisfaction, client retention, share of wallet growth, and generating client referrals. Significant emphasis is placed on client retention & satisfaction. What You Will Do: The ideal candidate will provide an extremely high level of service to our Empower Personal Wealth clients, retaining assets under management and garnering additional assets through diligent communication, proactive education, and unfailing responsiveness. Comprehensive relationship management via phone /video conversations, email communication, and in-person meetings. Client interaction is both proactive and reactive. Act as liaison between clients & various internal groups/departments within Empower Personal Wealth to serve clients. An ability to clearly explain the 'Personal Strategy' investment methodology and portfolio strategies to clients and hold portfolio, market, and economic discussions. Provide clients with holistic financial planning on a large variety of subjects, including areas such as retirement planning, savings strategies, education planning , and more . This role will also collaborate with financial planning specialists on complex planning issues. Effectively coordinate with operational teams for client-related administrative issues. Potentially take on ancillary duties such as assisting in the training of new Financial Advisor hires and conducting presentations to groups of clients around the country. What You Will Bring: Bachelor's degree or extensive industry experience required FINRA Series 65 FINRA Fingerprinting Experience with Private Client ($1 m + AUM) segment client communication within the investment advisory field. High-level knowledge of current investment products and industry services. Exceptional verbal and written communication skills. Proven track record in relationship management and customer satisfaction. The ability to compare and contrast the benefits and suitability of different investment options and products. Excellent operational and organizational skills, with the ability to efficiently multi-task within a fast-paced environment. Strong interpersonal skills, team-oriented, and collaborative. What Will Set You Apart: CFP preferred Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT. What we offer you We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance. Medical, dental, vision and life insurance Retirement savings - 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup Tuition reimbursement up to $5,250/year Business-casual environment that includes the option to wear jeans Generous paid time off upon hire - including a paid time off program plus ten paid company holidays and three floating holidays each calendar year Paid volunteer time - 16 hours per calendar year Leave of absence programs - including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA) Business Resource Groups (BRGs) - internal networks that rally around common interest, experiences and identities such as race, ethnicity, gender, ability, military status and sexual orientation. BRGs play a vital role in educating and engaging our people and advancing our business priorities. Base Salary Range $76,300.00 - $107,800.00 The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Equal opportunity employer • Drug-free workplace We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law. For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection. Job Posting End Date: 04-15-2024 Want the latest money news and views shaping how we live, work and play? Sign up for Empower's free newsletter and check out The Currency . Workplace Flexibility: Remote - Nationwide
03/26/2024
Full time
Grow your career with a growing organization Whether they're helping people reach their long-term financial goals or providing personal wealth management strategies, every associate contributes to changing the lives of those we serve for the better. When it comes to job satisfaction, that's hard to beat. And from a personal satisfaction perspective, you'll enjoy the freedom to support causes that matter to you and experience a truly inclusive work environment. Your future starts now. Future Start Date to be determined The Sr. Financial Advisor & Planner, Private Client - Personal Strategy acts as the primary contact point for clients in the Personal Strategy offering within Empower Personal Wealth and provides a wide range of financial planning services for clients . This role acts as the quarterback & primary point of contact for a book of clients assigned directly to you (no prospecting) in the Private Client category (Individual Client AUM from $1m and beyond). The role is responsible for providing an outstanding client experience by proactively driving financial planning + guidance, being responsive/available to reactive client needs, and effectively communicating with clients about their investment strategies. Performance in this role is measured in a variety of ways, including client satisfaction, client retention, share of wallet growth, and generating client referrals. Significant emphasis is placed on client retention & satisfaction. What You Will Do: The ideal candidate will provide an extremely high level of service to our Empower Personal Wealth clients, retaining assets under management and garnering additional assets through diligent communication, proactive education, and unfailing responsiveness. Comprehensive relationship management via phone /video conversations, email communication, and in-person meetings. Client interaction is both proactive and reactive. Act as liaison between clients & various internal groups/departments within Empower Personal Wealth to serve clients. An ability to clearly explain the 'Personal Strategy' investment methodology and portfolio strategies to clients and hold portfolio, market, and economic discussions. Provide clients with holistic financial planning on a large variety of subjects, including areas such as retirement planning, savings strategies, education planning , and more . This role will also collaborate with financial planning specialists on complex planning issues. Effectively coordinate with operational teams for client-related administrative issues. Potentially take on ancillary duties such as assisting in the training of new Financial Advisor hires and conducting presentations to groups of clients around the country. What You Will Bring: Bachelor's degree or extensive industry experience required FINRA Series 65 FINRA Fingerprinting Experience with Private Client ($1 m + AUM) segment client communication within the investment advisory field. High-level knowledge of current investment products and industry services. Exceptional verbal and written communication skills. Proven track record in relationship management and customer satisfaction. The ability to compare and contrast the benefits and suitability of different investment options and products. Excellent operational and organizational skills, with the ability to efficiently multi-task within a fast-paced environment. Strong interpersonal skills, team-oriented, and collaborative. What Will Set You Apart: CFP preferred Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT/OPT. What we offer you We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance. Medical, dental, vision and life insurance Retirement savings - 401(k) plan with generous company matching contributions (up to 6%), financial advisory services, potential company discretionary contribution, and a broad investment lineup Tuition reimbursement up to $5,250/year Business-casual environment that includes the option to wear jeans Generous paid time off upon hire - including a paid time off program plus ten paid company holidays and three floating holidays each calendar year Paid volunteer time - 16 hours per calendar year Leave of absence programs - including paid parental leave, paid short- and long-term disability, and Family and Medical Leave (FMLA) Business Resource Groups (BRGs) - internal networks that rally around common interest, experiences and identities such as race, ethnicity, gender, ability, military status and sexual orientation. BRGs play a vital role in educating and engaging our people and advancing our business priorities. Base Salary Range $76,300.00 - $107,800.00 The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Equal opportunity employer • Drug-free workplace We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law. For remote and hybrid positions you will be required to provide reliable high-speed internet with a wired connection as well as a place in your home to work with limited disruption. You must have reliable connectivity from an internet service provider that is fiber, cable or DSL internet. Other necessary computer equipment, will be provided. You may be required to work in the office if you do not have an adequate home work environment and the required internet connection. Job Posting End Date: 04-15-2024 Want the latest money news and views shaping how we live, work and play? Sign up for Empower's free newsletter and check out The Currency . Workplace Flexibility: Remote - Nationwide
Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need. Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! The Department of Emergency Medicine has an immediate opening for an Administrative Associate 3 to support the faculty along with the Department's administrative leadership. You will be working with an exceptional group of people in a dynamic and friendly work environment by providing administrative and operational support. This is a busy position requiring accuracy, organization, initiative, flexibility, and independence. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people. For information on the Department, please visit Duties include: Act on behalf of the supervisor in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software (Microsoft PowerPoint and Word) and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions DESIRED QUALIFICATIONS: College degree Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Prior work experience at Stanford University and/or in higher education strongly preferred. Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at . For all other inquiries, please submit a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
03/26/2024
Full time
Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need. Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! The Department of Emergency Medicine has an immediate opening for an Administrative Associate 3 to support the faculty along with the Department's administrative leadership. You will be working with an exceptional group of people in a dynamic and friendly work environment by providing administrative and operational support. This is a busy position requiring accuracy, organization, initiative, flexibility, and independence. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people. For information on the Department, please visit Duties include: Act on behalf of the supervisor in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software (Microsoft PowerPoint and Word) and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions DESIRED QUALIFICATIONS: College degree Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Prior work experience at Stanford University and/or in higher education strongly preferred. Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at . For all other inquiries, please submit a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University, Department of Radiology, Neuroradiology Division is seeking an Administrative Associate 2 position to provide administrative and operational support to the division. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care. The Neuroradiology Division consists of 20 experienced and world-renowned neuroradiology faculty and 16 fellows who specialize in interpreting imaging studies of the brain, spine, head and neck as well as in neurointervention. We offer minimally invasive treatment of cerebral aneurysms and other cerebral vascular malformations, stenting of carotid arteries, vertebroplasty, and image-guided biopsy. We have developed a unique expertise in advanced neuroimaging techniques including dual-energy CT, functional MRI, diffusion tensor imaging and tractography, spectroscopy, and perfusion imaging, including non-contrast methods such as arterial spin labeling. We are the only center in the Bay Area to offer the brain "stress test", an advanced blood flow imaging to evaluate cerebrovascular reserve. We offer rapid, dedicated stroke MR and CT imaging meant to differentiate between completed stroke and "at-risk" tissue, with automated decision support software that has been validated in multicenter trial. Duties include: Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support. May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $26.92 to $37.02 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
03/25/2024
Full time
Stanford University, Department of Radiology, Neuroradiology Division is seeking an Administrative Associate 2 position to provide administrative and operational support to the division. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care. The Neuroradiology Division consists of 20 experienced and world-renowned neuroradiology faculty and 16 fellows who specialize in interpreting imaging studies of the brain, spine, head and neck as well as in neurointervention. We offer minimally invasive treatment of cerebral aneurysms and other cerebral vascular malformations, stenting of carotid arteries, vertebroplasty, and image-guided biopsy. We have developed a unique expertise in advanced neuroimaging techniques including dual-energy CT, functional MRI, diffusion tensor imaging and tractography, spectroscopy, and perfusion imaging, including non-contrast methods such as arterial spin labeling. We are the only center in the Bay Area to offer the brain "stress test", an advanced blood flow imaging to evaluate cerebrovascular reserve. We offer rapid, dedicated stroke MR and CT imaging meant to differentiate between completed stroke and "at-risk" tissue, with automated decision support software that has been validated in multicenter trial. Duties include: Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support. May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $26.92 to $37.02 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need. Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! The Department of Emergency Medicine has an immediate opening for an Administrative Associate 3 to support the faculty along with the Department's administrative leadership. You will be working with an exceptional group of people in a dynamic and friendly work environment by providing administrative and operational support. This is a busy position requiring accuracy, organization, initiative, flexibility, and independence. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people. For information on the Department, please visit Duties include: Act on behalf of the supervisor in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software (Microsoft PowerPoint and Word) and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions DESIRED QUALIFICATIONS: College degree Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Prior work experience at Stanford University and/or in higher education strongly preferred. Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at . For all other inquiries, please submit a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
03/25/2024
Full time
Please note this position will be based on the Stanford campus and is a hybrid (working on-site and working from home) subject to operational need. Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity! The Department of Emergency Medicine has an immediate opening for an Administrative Associate 3 to support the faculty along with the Department's administrative leadership. You will be working with an exceptional group of people in a dynamic and friendly work environment by providing administrative and operational support. This is a busy position requiring accuracy, organization, initiative, flexibility, and independence. An ideal candidate would exhibit excellent time management skills, communications skills, the ability to set priorities and a passion for working with people. For information on the Department, please visit Duties include: Act on behalf of the supervisor in regard to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software (Microsoft PowerPoint and Word) and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions DESIRED QUALIFICATIONS: College degree Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Prior work experience at Stanford University and/or in higher education strongly preferred. Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $33.17 to $43.75 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at . For all other inquiries, please submit a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford University, Department of Radiology, Neuroradiology Division is seeking an Administrative Associate 2 position to provide administrative and operational support to the division. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care. The Neuroradiology Division consists of 20 experienced and world-renowned neuroradiology faculty and 16 fellows who specialize in interpreting imaging studies of the brain, spine, head and neck as well as in neurointervention. We offer minimally invasive treatment of cerebral aneurysms and other cerebral vascular malformations, stenting of carotid arteries, vertebroplasty, and image-guided biopsy. We have developed a unique expertise in advanced neuroimaging techniques including dual-energy CT, functional MRI, diffusion tensor imaging and tractography, spectroscopy, and perfusion imaging, including non-contrast methods such as arterial spin labeling. We are the only center in the Bay Area to offer the brain "stress test", an advanced blood flow imaging to evaluate cerebrovascular reserve. We offer rapid, dedicated stroke MR and CT imaging meant to differentiate between completed stroke and "at-risk" tissue, with automated decision support software that has been validated in multicenter trial. Duties include: Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support. May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $26.92 to $37.02 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
03/25/2024
Full time
Stanford University, Department of Radiology, Neuroradiology Division is seeking an Administrative Associate 2 position to provide administrative and operational support to the division. The people and programs comprising Stanford Radiology are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care. The Neuroradiology Division consists of 20 experienced and world-renowned neuroradiology faculty and 16 fellows who specialize in interpreting imaging studies of the brain, spine, head and neck as well as in neurointervention. We offer minimally invasive treatment of cerebral aneurysms and other cerebral vascular malformations, stenting of carotid arteries, vertebroplasty, and image-guided biopsy. We have developed a unique expertise in advanced neuroimaging techniques including dual-energy CT, functional MRI, diffusion tensor imaging and tractography, spectroscopy, and perfusion imaging, including non-contrast methods such as arterial spin labeling. We are the only center in the Bay Area to offer the brain "stress test", an advanced blood flow imaging to evaluate cerebrovascular reserve. We offer rapid, dedicated stroke MR and CT imaging meant to differentiate between completed stroke and "at-risk" tissue, with automated decision support software that has been validated in multicenter trial. Duties include: Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Process and monitor routine financial transactions, which may include researching and resolving discrepancies. Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. Maintain approved content on websites. May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support. May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS : Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, . The expected pay range for this position is $26.92 to $37.02 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( ) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
George Washington University
Washington, Washington DC
I. JOB OVERVIEW Job Description Summary: GW's Milken Institute School of Public Health is known for conducting cutting-edge research, contributing to policy making, faculty and curricula grounded in real-world experience and proximity to national health science and policy leaders. The school has 7 academic departments, a number of centers focused on research and a strong commitment to diversity, equity and inclusion. The Department of Global Health is hiring a full-time Practicum Associate . At GWU, public health students gain practical skills and knowledge through the Applied Practice Experience (APEx), a real-world work experience. In addition, they learn and gain technical skills through a research product, called a Culminating Experience (CE) or mini-thesis. Students have the option to complete their APEx requirement at one of many national or international health organizations, located within the US or abroad. With hundreds of sites in the D.C. area alone, students can choose a practicum site and create a practicum project within their area of interest. Students also work with a faculty member to develop their CE project toward the end of their academic program, applying the skills and knowledge they've learned through their MPH program and practicum experience to a research project. The Practicum Associate has the lead responsibility of supporting MPH-Global Health students' APEx and CEs. Under the supervision of the Chair of the Department and the Practicum and CE Directors, this position is responsible for supporting the APEx and CE requirements, ensuring that all experiences match course competencies. The Practicum Associate's responsibilities are inclusive of development, implementation, management, and evaluation of APEx sites, preceptors and attainment of MPH and program-specific competencies through APEx and evaluation of academic deliverables for the CE. This position includes oversight of risk management and site coordination. Key Responsibilities: Administrative Oversight of APEx and CE Process Acts as the primary point of contact for department students for the APEx and CE. Co-instructs the CE proposal development course, which includes building and managing the course Blackboard, coordinating guest lecturers, sending out weekly course communications, lecturing, and providing feedback on assignments and in class. Works with existing and potential APEx sites and preceptors to ensure goals are in line with curricula and partnership context. Maintains and further develops a network of global health contacts/organizations that support the interests of the current students for both APEx and CE opportunities. Tracks student progress throughout the APEx and CE process. Schedules and implements the CE presentation at the end of each semester. Supports the development of department and school-wide recommendations for policies and procedures for the APEx and CE. Regularly updates APEx and CE course syllabi, other supporting informational documents for students and faculty, and internal and external web platforms. Tracks current APEx requirements, student progress and reports in university Handshake system and troubleshoot, as appropriate. Coordinates, manages, and conducts student interviews as required by APEx sites and potential CE opportunities. Maintains archive of student CE projects and APEx experiences. Designs, coordinates, and manages APEx and CE information sessions and orientations, as well as pre-departure trainings for the APEx. Coordinates and manages contracts and memoranda of understanding agreements for APEx and CE related partnerships, as necessary. In partnership with the Office of International Programs (OIP), regularly monitors country risk standing for each internationally placed student and advises on risk mitigation strategies. Additional Responsibilities Acts as the primary point of contact for department students for Professional Enhancement requirements. Promotes student awards and accomplishments, including, but not limited to, departmental scholarships and funding via the newsletter and website. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: A Master's Degree in Public Health, International Education or another relevant program with related experience in global health preferred; Comprehensive computer skills including Microsoft Office Suite; Experience with BlackBoard preferred; Excellent communication (writing and verbal skills), interpersonal, organizational, and administrative skills; Experience with international travel requirements and logistics; Ability to prioritize responsibilities, function well under pressure, pay attention to detail, work independently and with initiative, and meet deadlines. The international nature of the department calls for special skills and cultural competencies including: international experience and effective multicultural interpersonal communications. Experience in implementation and administration of public health educational programs is preferred. Additional experience with career coaching is also preferred. Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Milken Institute School of Public Health (SPH) Family Academic Affairs Sub-Family Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday-Friday, 9:00AM-5:00PM, as needed Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status The GW benefits programs are designed to care for you by providing a variety of options that offer security and support for you to thrive at various life and career stages. Benefits include: medical, pharmacy, dental and vision plans, FSA and HSA retirement savings programs tuition remission for employees and dependents tuition exchange program for dependents generous paid time off including winter break Benefits eligibility may vary based on job classification. To learn more to go to: Internal Applicants Only? No Posting Number: S012738 Job Open Date: 12/22/2023 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/25/2024
Full time
I. JOB OVERVIEW Job Description Summary: GW's Milken Institute School of Public Health is known for conducting cutting-edge research, contributing to policy making, faculty and curricula grounded in real-world experience and proximity to national health science and policy leaders. The school has 7 academic departments, a number of centers focused on research and a strong commitment to diversity, equity and inclusion. The Department of Global Health is hiring a full-time Practicum Associate . At GWU, public health students gain practical skills and knowledge through the Applied Practice Experience (APEx), a real-world work experience. In addition, they learn and gain technical skills through a research product, called a Culminating Experience (CE) or mini-thesis. Students have the option to complete their APEx requirement at one of many national or international health organizations, located within the US or abroad. With hundreds of sites in the D.C. area alone, students can choose a practicum site and create a practicum project within their area of interest. Students also work with a faculty member to develop their CE project toward the end of their academic program, applying the skills and knowledge they've learned through their MPH program and practicum experience to a research project. The Practicum Associate has the lead responsibility of supporting MPH-Global Health students' APEx and CEs. Under the supervision of the Chair of the Department and the Practicum and CE Directors, this position is responsible for supporting the APEx and CE requirements, ensuring that all experiences match course competencies. The Practicum Associate's responsibilities are inclusive of development, implementation, management, and evaluation of APEx sites, preceptors and attainment of MPH and program-specific competencies through APEx and evaluation of academic deliverables for the CE. This position includes oversight of risk management and site coordination. Key Responsibilities: Administrative Oversight of APEx and CE Process Acts as the primary point of contact for department students for the APEx and CE. Co-instructs the CE proposal development course, which includes building and managing the course Blackboard, coordinating guest lecturers, sending out weekly course communications, lecturing, and providing feedback on assignments and in class. Works with existing and potential APEx sites and preceptors to ensure goals are in line with curricula and partnership context. Maintains and further develops a network of global health contacts/organizations that support the interests of the current students for both APEx and CE opportunities. Tracks student progress throughout the APEx and CE process. Schedules and implements the CE presentation at the end of each semester. Supports the development of department and school-wide recommendations for policies and procedures for the APEx and CE. Regularly updates APEx and CE course syllabi, other supporting informational documents for students and faculty, and internal and external web platforms. Tracks current APEx requirements, student progress and reports in university Handshake system and troubleshoot, as appropriate. Coordinates, manages, and conducts student interviews as required by APEx sites and potential CE opportunities. Maintains archive of student CE projects and APEx experiences. Designs, coordinates, and manages APEx and CE information sessions and orientations, as well as pre-departure trainings for the APEx. Coordinates and manages contracts and memoranda of understanding agreements for APEx and CE related partnerships, as necessary. In partnership with the Office of International Programs (OIP), regularly monitors country risk standing for each internationally placed student and advises on risk mitigation strategies. Additional Responsibilities Acts as the primary point of contact for department students for Professional Enhancement requirements. Promotes student awards and accomplishments, including, but not limited to, departmental scholarships and funding via the newsletter and website. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: A Master's Degree in Public Health, International Education or another relevant program with related experience in global health preferred; Comprehensive computer skills including Microsoft Office Suite; Experience with BlackBoard preferred; Excellent communication (writing and verbal skills), interpersonal, organizational, and administrative skills; Experience with international travel requirements and logistics; Ability to prioritize responsibilities, function well under pressure, pay attention to detail, work independently and with initiative, and meet deadlines. The international nature of the department calls for special skills and cultural competencies including: international experience and effective multicultural interpersonal communications. Experience in implementation and administration of public health educational programs is preferred. Additional experience with career coaching is also preferred. Typical Hiring Range Commensurate with Experience. II. JOB DETAILS Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Milken Institute School of Public Health (SPH) Family Academic Affairs Sub-Family Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday-Friday, 9:00AM-5:00PM, as needed Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status The GW benefits programs are designed to care for you by providing a variety of options that offer security and support for you to thrive at various life and career stages. Benefits include: medical, pharmacy, dental and vision plans, FSA and HSA retirement savings programs tuition remission for employees and dependents tuition exchange program for dependents generous paid time off including winter break Benefits eligibility may vary based on job classification. To learn more to go to: Internal Applicants Only? No Posting Number: S012738 Job Open Date: 12/22/2023 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
George Washington University
Washington, Washington DC
I. DEPARTMENT INFORMATION Job Description Summary: The Program on Extremism at George Washington University's provides analysis on issues related to violent and non-violent extremism. The Program spearheads innovative and thoughtful academic inquiry, producing empirical work that strengthens extremism research as a distinct field of study. The Program aims to develop pragmatic policy solutions that resonate with policymakers, civic leaders, and the general public. To achieve these objectives, the Program brings together a unique team of experts from various continents and a range of disciplines, including government officials with experience in public safety and law enforcement; scholars; former extremists; counter-extremism practitioners providing first hand assistance to families grappling with radicalization. Specific responsibilities include: Social Media Management Write, edit, and publish content to share on all social media profiles (ListServ, Twitter, YouTube) including, but not limited to new publication promotions, job announcements, court document releases, relevant news articles, event promotions, etc. Generate marketing strategies and social media campaigns. Website Management Write, edit, and publish content new website content for new publications, events, and other relevant research deliverables. Monitor and update website content on an as-needed basis. Ensure full compliance of the website with GW marketing standards. Respond to and troubleshoot all website issues. Develop and implement a website redesign strategy to improve user experience. Office Management Ensure office supplies are kept stocked and orderly. Point of contact for building maintenance, IT problems, etc. Coordinate and resolve IT problem reports. Organize orientation and onboarding for new staff members. Design and implement office policies by establishing standards and procedures. Host office guests and provide periodic briefings to small groups on Program research and activities. Event Management Point of contact for all event logistics including, but not limited to scheduling, venue reservation, online hosting, speaker coordination, etc. Generate all event promotional and wrap-up materials including, but not limited to, event graphics, registration materials for social media, registration materials for the Program listserv, video recordings, etc. Research Assistant Management Obtaining requisite approvals to open new position applications. Oversee the interview and hiring process for new research assistants. Manage the onboarding of new hires. Delegate taskings and help develop individual research goals. Conduct weekly check-ins on progress with timely and constructive feedback. Administrative management Create and maintain relationships with suppliers and serve as the point of contact for matters concerning contracts. Create, prepare, review, and edit contracts. Track grant timelines, deliverables, and reporting requirements. Monitor the Program's office phone, mail, and email and respond to queries in a timely and appropriate manner. Organize and schedule meetings and appointments. Report Editing and Formatting Proofread, edit, authenticate facts, and ensure all published content is methodologically sound. Creating a wide range of graphics and layouts for research deliverables. Ensure all publications meet style, formatting, and general quality standards. Research Initiatives Conduct open-source research on issues related to terrorism and extremism. Maintain primary source databases for ongoing research projects. Maintain current knowledge of developments and trends around content specialty. Analyze data, interpret, and implement research methodology. Plan and develop new research streams/projects. Act as a project manager on several research initiatives. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a BA/BS in a related discipline. Degree must be conferred by the start date of the position. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Established track record of administrative support Publications on the topics of terrorism, counter-terrorism or extremism preferred Have experience in working as part of research team Typical Hiring Range Commensurate with Experience. II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Office Vice President of Research (OVPR) Family Research and Labs Sub-Family Centers/Institutes Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30AM - 5:30PM Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: R002132 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
03/24/2024
Full time
I. DEPARTMENT INFORMATION Job Description Summary: The Program on Extremism at George Washington University's provides analysis on issues related to violent and non-violent extremism. The Program spearheads innovative and thoughtful academic inquiry, producing empirical work that strengthens extremism research as a distinct field of study. The Program aims to develop pragmatic policy solutions that resonate with policymakers, civic leaders, and the general public. To achieve these objectives, the Program brings together a unique team of experts from various continents and a range of disciplines, including government officials with experience in public safety and law enforcement; scholars; former extremists; counter-extremism practitioners providing first hand assistance to families grappling with radicalization. Specific responsibilities include: Social Media Management Write, edit, and publish content to share on all social media profiles (ListServ, Twitter, YouTube) including, but not limited to new publication promotions, job announcements, court document releases, relevant news articles, event promotions, etc. Generate marketing strategies and social media campaigns. Website Management Write, edit, and publish content new website content for new publications, events, and other relevant research deliverables. Monitor and update website content on an as-needed basis. Ensure full compliance of the website with GW marketing standards. Respond to and troubleshoot all website issues. Develop and implement a website redesign strategy to improve user experience. Office Management Ensure office supplies are kept stocked and orderly. Point of contact for building maintenance, IT problems, etc. Coordinate and resolve IT problem reports. Organize orientation and onboarding for new staff members. Design and implement office policies by establishing standards and procedures. Host office guests and provide periodic briefings to small groups on Program research and activities. Event Management Point of contact for all event logistics including, but not limited to scheduling, venue reservation, online hosting, speaker coordination, etc. Generate all event promotional and wrap-up materials including, but not limited to, event graphics, registration materials for social media, registration materials for the Program listserv, video recordings, etc. Research Assistant Management Obtaining requisite approvals to open new position applications. Oversee the interview and hiring process for new research assistants. Manage the onboarding of new hires. Delegate taskings and help develop individual research goals. Conduct weekly check-ins on progress with timely and constructive feedback. Administrative management Create and maintain relationships with suppliers and serve as the point of contact for matters concerning contracts. Create, prepare, review, and edit contracts. Track grant timelines, deliverables, and reporting requirements. Monitor the Program's office phone, mail, and email and respond to queries in a timely and appropriate manner. Organize and schedule meetings and appointments. Report Editing and Formatting Proofread, edit, authenticate facts, and ensure all published content is methodologically sound. Creating a wide range of graphics and layouts for research deliverables. Ensure all publications meet style, formatting, and general quality standards. Research Initiatives Conduct open-source research on issues related to terrorism and extremism. Maintain primary source databases for ongoing research projects. Maintain current knowledge of developments and trends around content specialty. Analyze data, interpret, and implement research methodology. Plan and develop new research streams/projects. Act as a project manager on several research initiatives. Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications: Qualified candidates will hold a BA/BS in a related discipline. Degree must be conferred by the start date of the position. Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications: Established track record of administrative support Publications on the topics of terrorism, counter-terrorism or extremism preferred Have experience in working as part of research team Typical Hiring Range Commensurate with Experience. II. POSITION INFORMATION Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Office Vice President of Research (OVPR) Family Research and Labs Sub-Family Centers/Institutes Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full time -> FTE 1.00 Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30AM - 5:30PM Will this job require the employee to work on site? Yes Employee Onsite Status Hybrid Telework: Yes Required Background Check Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Employer will not sponsor for employment Visa status Internal Applicants Only? No Posting Number: R002132 Job Open Date: 02/21/2024 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Computer World Services (CWS)Corporation
Illinois City, Illinois
Job Description Supports the Air Force's DISN Lead Command office with DoD telecommunication circuit requirements and projects. Key Tasks and Responsibilities Provide communications provisioning, policy and technical support for the Air Force DISN Lead Command office, Air Force Major Commands, Field Operating Units, and other Air Force organizations requiring enterprise-level telecommunications services. Assist government staff in completing relevant tasks levied on the Air Force Long Haul Communications (AFLHC) Office at the Air Force Cyberspace Capabilities Center (HQ CCC) at Scott AFB, IL. Analyze customer requirements and assist the customer with the processes for ordering, provisioning, activating DoD telecommunications services using the following tools: DISA's Storefront (DSF), WWOLS-R, and SNAP applications, and the Air Force's Telecommunications Certification Office Support System (TCOSS). Analyzes existing requirements or proposed changes and identifies errors on orders and opportunities for improvement with them. Assist in developing solutions that meet customer and government requirements. Education & Experience Bachelor's degree desired or experience in related field can substitute for formal education. At least 2 years working in telecommunications, network, or systems operations. Have a working knowledge of the architecture and components of the DISN and Air Force Information Networks is highly desired. Proficient in the use of Microsoft Office applications particularly Microsoft Outlook and Excel is required. Certifications None required. Security Clearance Secret clearance required; must be a US citizen. Other (Travel, Work Environment, DoD 8570 Requirements, Administrative Notes, etc.) Hybrid position; currently 2 days at the Scott AFB office and 3 days Telework. Computer World Services is an affirmative action and equal employment opportunity employer. Current employees and/or qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, disability, protected veteran status, genetic information or any other characteristic protected by local, state, or federal laws, rules, or regulations. Computer World Services is committed to the full inclusion of all qualified individuals. As part of this commitment, Computer World Services will ensure that individuals with disabilities (IWD) are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Aaron McClellan in Human Resources at or
03/23/2024
Full time
Job Description Supports the Air Force's DISN Lead Command office with DoD telecommunication circuit requirements and projects. Key Tasks and Responsibilities Provide communications provisioning, policy and technical support for the Air Force DISN Lead Command office, Air Force Major Commands, Field Operating Units, and other Air Force organizations requiring enterprise-level telecommunications services. Assist government staff in completing relevant tasks levied on the Air Force Long Haul Communications (AFLHC) Office at the Air Force Cyberspace Capabilities Center (HQ CCC) at Scott AFB, IL. Analyze customer requirements and assist the customer with the processes for ordering, provisioning, activating DoD telecommunications services using the following tools: DISA's Storefront (DSF), WWOLS-R, and SNAP applications, and the Air Force's Telecommunications Certification Office Support System (TCOSS). Analyzes existing requirements or proposed changes and identifies errors on orders and opportunities for improvement with them. Assist in developing solutions that meet customer and government requirements. Education & Experience Bachelor's degree desired or experience in related field can substitute for formal education. At least 2 years working in telecommunications, network, or systems operations. Have a working knowledge of the architecture and components of the DISN and Air Force Information Networks is highly desired. Proficient in the use of Microsoft Office applications particularly Microsoft Outlook and Excel is required. Certifications None required. Security Clearance Secret clearance required; must be a US citizen. Other (Travel, Work Environment, DoD 8570 Requirements, Administrative Notes, etc.) Hybrid position; currently 2 days at the Scott AFB office and 3 days Telework. Computer World Services is an affirmative action and equal employment opportunity employer. Current employees and/or qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, disability, protected veteran status, genetic information or any other characteristic protected by local, state, or federal laws, rules, or regulations. Computer World Services is committed to the full inclusion of all qualified individuals. As part of this commitment, Computer World Services will ensure that individuals with disabilities (IWD) are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Aaron McClellan in Human Resources at or
Job Description We are seeking a highly motivated and experienced Knowledge Manager to join our dynamic IT team. As a Knowledge Manager, you will play a critical role in developing, maintaining, and supporting knowledge management (KM) functions within our organization. You will be responsible for managing our knowledge management SharePoint site(s), ensuring the accuracy and accessibility of knowledge and information for our team members, DISA leadership, and DoD customers. Key Tasks and Responsibilities Provide technical support and engineering activities to develop and maintain KM functions within our SharePoint site(s). Assist in developing the KM capability to support various functions, including task management, engineering action tracking, test management and status, configuration management (CM), and general file storage. Maintain the KM tool(s) to create and structure portals necessary to display, disseminate, and keep current knowledge and information in the most efficient and usable format for our team, DISA leadership, and DoD customers. Assist in maintaining release notes, functional deltas, installation guides, upgrade guides, migration guides, administration guides, user guides, training, quality assurance plans and results, and any other pertinent documentation relevant to EM programs, projects, and work activities. Maintain archive records and files of work revisions, and other essential documentation. Provide expertise in the technical knowledge of integration of information and knowledge portals for efficiency purposes and to limit redundancy. Receive requests for web content changes and analyze those requests to ensure conformity with DoD/DISA guidelines and process for action to the website administrator. Act as the initial technical point of contact (POC) for web content issues. Develop training materials for administrators and instructors on the SharePoint features and functions. Training artifacts to include standard operating procedures (SOPs), tactics, techniques, and procedures (TTPs), and online documentation to train users and administrators. Provide in-person, classroom/instructor-led training to subscribers. Training content shall include explaining software features, functions, and common tasks associated with the DEPS/SPO capabilities. Provide individual hands-on training to subscribers. Training content shall include explaining software features, functions, and common tasks associated with DEPS services and capabilities. Provide live online instructor-led training to subscribers. Training content shall include explaining software features, functions, and common tasks associated with DEPS services and capabilities. Coordinate the content management planning and deployment with the SharePoint Administrator, Command Affairs Office, DISA IA, and other headquarters points of contact. Ensure information availability, assess tool-suite interoperability and security strategies, and provide recommendations for enhancements. Education & Experience Proficiency and experience with SharePoint including use of permissions and access controls. Good organizational skills. Ability to provide input on capability enhancements and improvements. Experience and ability with creating and maintaining training materials related to a system or application's use and operation. Ability to provide individual hands-on training to subscribers and interact with users. Proficiency in Microsoft Office 365 tools including Word. Ability to work in a team environment and collaborate with other organizations. Certifications DoD 8570 IAT Level I Security Clearance DoD Interim Secret / Final Secret clearance is required Other (Travel, Work Environment, DoD 8570 Requirements, Administrative Notes, etc.) Hybrid work may be authorized Computer World Services is an affirmative action and equal employment opportunity employer. Current employees and/or qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, disability, protected veteran status, genetic information or any other characteristic protected by local, state, or federal laws, rules, or regulations. Computer World Services is committed to the full inclusion of all qualified individuals. As part of this commitment, Computer World Services will ensure that individuals with disabilities (IWD) are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Aaron McClellan in Human Resources at or
03/23/2024
Full time
Job Description We are seeking a highly motivated and experienced Knowledge Manager to join our dynamic IT team. As a Knowledge Manager, you will play a critical role in developing, maintaining, and supporting knowledge management (KM) functions within our organization. You will be responsible for managing our knowledge management SharePoint site(s), ensuring the accuracy and accessibility of knowledge and information for our team members, DISA leadership, and DoD customers. Key Tasks and Responsibilities Provide technical support and engineering activities to develop and maintain KM functions within our SharePoint site(s). Assist in developing the KM capability to support various functions, including task management, engineering action tracking, test management and status, configuration management (CM), and general file storage. Maintain the KM tool(s) to create and structure portals necessary to display, disseminate, and keep current knowledge and information in the most efficient and usable format for our team, DISA leadership, and DoD customers. Assist in maintaining release notes, functional deltas, installation guides, upgrade guides, migration guides, administration guides, user guides, training, quality assurance plans and results, and any other pertinent documentation relevant to EM programs, projects, and work activities. Maintain archive records and files of work revisions, and other essential documentation. Provide expertise in the technical knowledge of integration of information and knowledge portals for efficiency purposes and to limit redundancy. Receive requests for web content changes and analyze those requests to ensure conformity with DoD/DISA guidelines and process for action to the website administrator. Act as the initial technical point of contact (POC) for web content issues. Develop training materials for administrators and instructors on the SharePoint features and functions. Training artifacts to include standard operating procedures (SOPs), tactics, techniques, and procedures (TTPs), and online documentation to train users and administrators. Provide in-person, classroom/instructor-led training to subscribers. Training content shall include explaining software features, functions, and common tasks associated with the DEPS/SPO capabilities. Provide individual hands-on training to subscribers. Training content shall include explaining software features, functions, and common tasks associated with DEPS services and capabilities. Provide live online instructor-led training to subscribers. Training content shall include explaining software features, functions, and common tasks associated with DEPS services and capabilities. Coordinate the content management planning and deployment with the SharePoint Administrator, Command Affairs Office, DISA IA, and other headquarters points of contact. Ensure information availability, assess tool-suite interoperability and security strategies, and provide recommendations for enhancements. Education & Experience Proficiency and experience with SharePoint including use of permissions and access controls. Good organizational skills. Ability to provide input on capability enhancements and improvements. Experience and ability with creating and maintaining training materials related to a system or application's use and operation. Ability to provide individual hands-on training to subscribers and interact with users. Proficiency in Microsoft Office 365 tools including Word. Ability to work in a team environment and collaborate with other organizations. Certifications DoD 8570 IAT Level I Security Clearance DoD Interim Secret / Final Secret clearance is required Other (Travel, Work Environment, DoD 8570 Requirements, Administrative Notes, etc.) Hybrid work may be authorized Computer World Services is an affirmative action and equal employment opportunity employer. Current employees and/or qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, disability, protected veteran status, genetic information or any other characteristic protected by local, state, or federal laws, rules, or regulations. Computer World Services is committed to the full inclusion of all qualified individuals. As part of this commitment, Computer World Services will ensure that individuals with disabilities (IWD) are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Aaron McClellan in Human Resources at or