We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments. A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly. Responsibilities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Requirements
Proven experience as administration manager
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Proficient in MS Office
An analytical mind with problem-solving skills
Excellent organizational and multitasking abilities
A team player with leadership skills
BSc/BA in business administration or relative field
08/02/2023
Full time
We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments. A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly. Responsibilities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Requirements
Proven experience as administration manager
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Proficient in MS Office
An analytical mind with problem-solving skills
Excellent organizational and multitasking abilities
A team player with leadership skills
BSc/BA in business administration or relative field
Description Purpose: Working with the Department of Pathology supporting a team of professionals. Primarily answering and triaging phone calls, receiving and distributing work to pathologists or designated department areas, completing legal requests, ordering supplies, and coverage of other administratie duties as needed. Responsibilities:
Under general direction, provides varied administrative support to a department or group of professionals.
May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information.
Composes straightforward written descriptions of results.
Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
May also perform all responsibilities of an Administrative Assistant - Associate:
Performs routine clerical functions, such as copying, sorting, filing, and typing.
Sets up and maintains varied office files, logs, and records office activities.
Orders office supplies and maintains office equipment.
Answers, screens, and routes incoming calls and messages.
Responds to routine questions
Greets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify the content of email on behalf of department head, reads and answers correspondence).
Qualifications
High school diploma or equivalent
Three years of experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Individuals hired into this role must comply with UPMC's COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.
01/17/2023
Full time
Description Purpose: Working with the Department of Pathology supporting a team of professionals. Primarily answering and triaging phone calls, receiving and distributing work to pathologists or designated department areas, completing legal requests, ordering supplies, and coverage of other administratie duties as needed. Responsibilities:
Under general direction, provides varied administrative support to a department or group of professionals.
May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information.
Composes straightforward written descriptions of results.
Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
May also perform all responsibilities of an Administrative Assistant - Associate:
Performs routine clerical functions, such as copying, sorting, filing, and typing.
Sets up and maintains varied office files, logs, and records office activities.
Orders office supplies and maintains office equipment.
Answers, screens, and routes incoming calls and messages.
Responds to routine questions
Greets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify the content of email on behalf of department head, reads and answers correspondence).
Qualifications
High school diploma or equivalent
Three years of experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Individuals hired into this role must comply with UPMC's COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.
Administrator
09.00am-5.30pm
Monday to Friday
Wallington
The Role We are looking for a competent Admin assistant with experience in a similar role to perform a variety of administrative and accounts tasks. You will also be responsible for managing the relationships we have with our key partners which will involve direct client liaison & administration.
Key Responsibilities:
Raising invoices
Data entry onto our database
Chasing overdue payments
Processing refunds
Taking payments for the rental of our credit card terminals
Logging on credit card terminals and TID’s using our TMS system (training provided)
Responding to emails / phone calls from our partners regarding the status of client accounts
Processing and submitting rental agreements
Front line customer service / supporting with customer calls and emails including responding to complaints
Handling client accounts which may fall into arrears
If jobs are completed you will be required to provide assistance to other staff members where needed
This is a varied role that will really allow someone to put their stamp onto and call their own. We are looking to make 2 hires for this role and ideally need any applicants to be able to start ASAP.
The Individual
Multi tasking -ability to coordinate varying work loads
Must have good attention to detail
Must work well under pressure
Self-motivated with the ability to work individually as well as part of a team
IT literate - Experience in using Word, Excel & email required.
Communication Skills - Confidence in interacting verbally and written with staff and customers at all levels
Must have a flexible attitude
Good time management and reliability is essential
02/08/2022
Full time
Administrator
09.00am-5.30pm
Monday to Friday
Wallington
The Role We are looking for a competent Admin assistant with experience in a similar role to perform a variety of administrative and accounts tasks. You will also be responsible for managing the relationships we have with our key partners which will involve direct client liaison & administration.
Key Responsibilities:
Raising invoices
Data entry onto our database
Chasing overdue payments
Processing refunds
Taking payments for the rental of our credit card terminals
Logging on credit card terminals and TID’s using our TMS system (training provided)
Responding to emails / phone calls from our partners regarding the status of client accounts
Processing and submitting rental agreements
Front line customer service / supporting with customer calls and emails including responding to complaints
Handling client accounts which may fall into arrears
If jobs are completed you will be required to provide assistance to other staff members where needed
This is a varied role that will really allow someone to put their stamp onto and call their own. We are looking to make 2 hires for this role and ideally need any applicants to be able to start ASAP.
The Individual
Multi tasking -ability to coordinate varying work loads
Must have good attention to detail
Must work well under pressure
Self-motivated with the ability to work individually as well as part of a team
IT literate - Experience in using Word, Excel & email required.
Communication Skills - Confidence in interacting verbally and written with staff and customers at all levels
Must have a flexible attitude
Good time management and reliability is essential
Administrator
Area: Birmingham
My Client is looking for an Experienced Administrator. They are a well established Company based in Birmingham and they have a nice friendly working enviroment. They are looking for someone to fit in with the team. The candidate must have a full DBS check.
The role responsibilities include:
Phone calls to Customers, Contracts and receiving Incoming Calls Filing Data Entry Must have SIMS experience. Re-arranging work throughout the day to prioritize urgent jobs Provide reception duties and assist visitors. Review and respond to emails in central inbox. Manage administration tasks as required in a friendly, courteous and professional manner (order processing from our online sales and trade orders). Raising of Purchase orders and updating stock. Ordering stationary and consumables from our preferred suppliers Responsibilities:
Previous experience within a similar role i.e. Office Administration, Receptionist, Facilities Assistant, etc Happy get involved in a variety of duties shared across the team and the desire to develop skills. Good communication skills. Reliable and Trustworthy. Position Includes:
Temp to perm positions. Hours of work are: 08:00 to 16:00 (Monday - Friday). £8.91ph on the Temporary Contract.
09/13/2021
Full time
Administrator
Area: Birmingham
My Client is looking for an Experienced Administrator. They are a well established Company based in Birmingham and they have a nice friendly working enviroment. They are looking for someone to fit in with the team. The candidate must have a full DBS check.
The role responsibilities include:
Phone calls to Customers, Contracts and receiving Incoming Calls Filing Data Entry Must have SIMS experience. Re-arranging work throughout the day to prioritize urgent jobs Provide reception duties and assist visitors. Review and respond to emails in central inbox. Manage administration tasks as required in a friendly, courteous and professional manner (order processing from our online sales and trade orders). Raising of Purchase orders and updating stock. Ordering stationary and consumables from our preferred suppliers Responsibilities:
Previous experience within a similar role i.e. Office Administration, Receptionist, Facilities Assistant, etc Happy get involved in a variety of duties shared across the team and the desire to develop skills. Good communication skills. Reliable and Trustworthy. Position Includes:
Temp to perm positions. Hours of work are: 08:00 to 16:00 (Monday - Friday). £8.91ph on the Temporary Contract.
Your new role RESPONSIBLE FOR:
Promotion & follow up of the Batch system to Booksellers and Suppliers
Prioritise customer Service to Booksellers
Issue handling to closure
Customer contact (both Booksellers & Suppliers)
Ensure all Batch systems run smoothly and adhere to strict time limit's
Credit control support and general accounts maintenance
Develop and maintain strong customer relationships
DUTIES AND RESPONSIBILITIES OF THIS POSITION To provide support for the Administration Manager, including:
To deal with daily queries from Batch payments and returns customers in a timely manner
Be able to handle difficult situations where issues of language and time zones could be a challenge
To liaise with suppliers on the customers behalf where needed
Maintain trusting relationships with suppliers, customers and colleagues and providing good customer service.
Manage phone calls and correspondence as well as allocate relevant tasks to relevant team members to ensure efficiency and compliance. Ensuring good Customer service is always delivered in a timely manner.
Continuously maintain relationships with all bookshops on regular basis. This will be on the Phone, virtually (Zoom/ Teams, etc), emails and in person
Assisting with the setup of new customers account as well as closures
Setting up new Booksellers on the customer record database and the website including setting up DD mandates and credit limits
Jointly promote Batch, Batch for Books Inc, BatchLine, and all integration services to Booksellers & Suppliers
Keep the Contact Management Database accurate & up to date
Provide assistance for arrangements for UK & Overseas trade fair's
Support and cover the Administration team and Administration manager when required
Ensure filing for important and confidential documents are maintained so we are compliant with GDPR. This will include annual checks on bookseller details being checked and updated
Maintain company calendar with key appointments and reflect these with the BA calendar
Be able to work within the security policy, to report any security breaches and update GDPR officer
Communicate key reports and information as directed by the Administration Manager to the Managing Director, Financial director, CEO and fellow colleagues
Credit checking, allocating payments and raising invoices, as necessary. Monthly check on usage and contacting booksellers to help with Batch
Follow up on debtors and monitor cash flow
What you'll need to succeed Essential Skills
Must have strong experience in customer service and an administrative role
Excellent organisational, analytical and time management skills
Strong written and verbal communication skills at various levels
Ability to use logic
Proactive Approach and a Team player
Experience preferred but not essential
Flexible and self motivated with strong initiative
Required skills
admin
assistant
06/22/2021
Full time
Your new role RESPONSIBLE FOR:
Promotion & follow up of the Batch system to Booksellers and Suppliers
Prioritise customer Service to Booksellers
Issue handling to closure
Customer contact (both Booksellers & Suppliers)
Ensure all Batch systems run smoothly and adhere to strict time limit's
Credit control support and general accounts maintenance
Develop and maintain strong customer relationships
DUTIES AND RESPONSIBILITIES OF THIS POSITION To provide support for the Administration Manager, including:
To deal with daily queries from Batch payments and returns customers in a timely manner
Be able to handle difficult situations where issues of language and time zones could be a challenge
To liaise with suppliers on the customers behalf where needed
Maintain trusting relationships with suppliers, customers and colleagues and providing good customer service.
Manage phone calls and correspondence as well as allocate relevant tasks to relevant team members to ensure efficiency and compliance. Ensuring good Customer service is always delivered in a timely manner.
Continuously maintain relationships with all bookshops on regular basis. This will be on the Phone, virtually (Zoom/ Teams, etc), emails and in person
Assisting with the setup of new customers account as well as closures
Setting up new Booksellers on the customer record database and the website including setting up DD mandates and credit limits
Jointly promote Batch, Batch for Books Inc, BatchLine, and all integration services to Booksellers & Suppliers
Keep the Contact Management Database accurate & up to date
Provide assistance for arrangements for UK & Overseas trade fair's
Support and cover the Administration team and Administration manager when required
Ensure filing for important and confidential documents are maintained so we are compliant with GDPR. This will include annual checks on bookseller details being checked and updated
Maintain company calendar with key appointments and reflect these with the BA calendar
Be able to work within the security policy, to report any security breaches and update GDPR officer
Communicate key reports and information as directed by the Administration Manager to the Managing Director, Financial director, CEO and fellow colleagues
Credit checking, allocating payments and raising invoices, as necessary. Monthly check on usage and contacting booksellers to help with Batch
Follow up on debtors and monitor cash flow
What you'll need to succeed Essential Skills
Must have strong experience in customer service and an administrative role
Excellent organisational, analytical and time management skills
Strong written and verbal communication skills at various levels
Ability to use logic
Proactive Approach and a Team player
Experience preferred but not essential
Flexible and self motivated with strong initiative
Required skills
admin
assistant
The Medical Receptionist at Precision Plastic Surgery, is responsible for answering incoming calls, directing calls to appropriate staff, greeting and checking in all patients for office appointments and surgery. This includes paperwork for patients to fill out, scanning insurance cards, entering all demographic information into the electronic health record, entering referrals for office visits into EMR, scanning for staff as needed, and working closely with Practice Manager.
DUTIES AND RESPONSIBILITIES
Greets and directs all patients within the practice Obtaining patient demographic and verifying insurance information at each visit. Obtaining necessary patient information to meet current Federal guidelines and Meaningful Use guidelines for electronic medical records. Scanning pertinent patient information into EMR including patient authorizations, recent labs delivered by patient, etc. Obtaining patient authorization for medical records release (HIPAA compliance). Schedules any necessary appointments after completion of patient visit. Monitor and review patient schedules for next day office appointments. Identifying and resolving minor patient billing complaints. Assists in ordering, receiving and stocking of office supplies. Maintaining cleanliness of waiting room. Assists other Medical Receptionists and Medical Secretaries as needed. Other duties as assigned.
EDUCATION & EXPERIENCE
BILINGUAL IS REUQIRED TO BE CONSIDERED FOR THIS POSITION
Minimum of a High School diploma; Associates Degree preferred. At least one year relevant experience and/or training. EMR experience preferred
11/01/2020
Full time
The Medical Receptionist at Precision Plastic Surgery, is responsible for answering incoming calls, directing calls to appropriate staff, greeting and checking in all patients for office appointments and surgery. This includes paperwork for patients to fill out, scanning insurance cards, entering all demographic information into the electronic health record, entering referrals for office visits into EMR, scanning for staff as needed, and working closely with Practice Manager.
DUTIES AND RESPONSIBILITIES
Greets and directs all patients within the practice Obtaining patient demographic and verifying insurance information at each visit. Obtaining necessary patient information to meet current Federal guidelines and Meaningful Use guidelines for electronic medical records. Scanning pertinent patient information into EMR including patient authorizations, recent labs delivered by patient, etc. Obtaining patient authorization for medical records release (HIPAA compliance). Schedules any necessary appointments after completion of patient visit. Monitor and review patient schedules for next day office appointments. Identifying and resolving minor patient billing complaints. Assists in ordering, receiving and stocking of office supplies. Maintaining cleanliness of waiting room. Assists other Medical Receptionists and Medical Secretaries as needed. Other duties as assigned.
EDUCATION & EXPERIENCE
BILINGUAL IS REUQIRED TO BE CONSIDERED FOR THIS POSITION
Minimum of a High School diploma; Associates Degree preferred. At least one year relevant experience and/or training. EMR experience preferred
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 15 district offices across 9 states.
The idea candidate will support the South Florida district office. NATURE OF POSITION: This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. RESPONSIBILITIES: Manage workflow ensuring that deadlines are met, and work is completed correctly SchedulingInspections for field employees Implement programs as directed by management, and see programs through to completion. Generate memos, emails and reports when appropriate Provide helpful, courteous, accessible, responsive and knowledgeable support to staff and clients. Respond to questions and requests for information Answer incoming calls and assume receptionist duties Starting salary up to $18 an hour. JOB REQUIREMENTS: Experience in an Administrative Assistant role handling multiple projects and tasks in a fast paced office environment. Must have experience working in a busy office. Must be proficient using MS Office Suite (Word, Excel and Outlook) Detail oriented and comfortable working in a fast-paced office environment Must possess excellent written and verbal communication skills Must be detail oriented and have prior experience working in a busy/high volume office Required excellent organizational skills and dedication to completing projects in a timely manner Prior background in collections, Accounts Receivables and billing a strong plus. Prior experience working in a construction related business is a plus. Strong customer service experience is required. Must possess strong problem solving skills. Must be detailed oriented and demonstrate a high degree of accuracy when performing data entry Performs other related duties as assigned or requested by management
Impact Fire Services offers competitive pay based on skills and experience, a comprehensive benefits package, including medical, dental, vision, a 401(k) with company match, Short and Long-term Disability, Paid Time Off, and holidays. For consideration please apply on-line. EOE
Other details
Pay Type Hourly
06/23/2020
Full time
Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 15 district offices across 9 states.
The idea candidate will support the South Florida district office. NATURE OF POSITION: This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and providing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. RESPONSIBILITIES: Manage workflow ensuring that deadlines are met, and work is completed correctly SchedulingInspections for field employees Implement programs as directed by management, and see programs through to completion. Generate memos, emails and reports when appropriate Provide helpful, courteous, accessible, responsive and knowledgeable support to staff and clients. Respond to questions and requests for information Answer incoming calls and assume receptionist duties Starting salary up to $18 an hour. JOB REQUIREMENTS: Experience in an Administrative Assistant role handling multiple projects and tasks in a fast paced office environment. Must have experience working in a busy office. Must be proficient using MS Office Suite (Word, Excel and Outlook) Detail oriented and comfortable working in a fast-paced office environment Must possess excellent written and verbal communication skills Must be detail oriented and have prior experience working in a busy/high volume office Required excellent organizational skills and dedication to completing projects in a timely manner Prior background in collections, Accounts Receivables and billing a strong plus. Prior experience working in a construction related business is a plus. Strong customer service experience is required. Must possess strong problem solving skills. Must be detailed oriented and demonstrate a high degree of accuracy when performing data entry Performs other related duties as assigned or requested by management
Impact Fire Services offers competitive pay based on skills and experience, a comprehensive benefits package, including medical, dental, vision, a 401(k) with company match, Short and Long-term Disability, Paid Time Off, and holidays. For consideration please apply on-line. EOE
Other details
Pay Type Hourly
Come bring your winning smile and compassionate heart to Valley VNA Senior Care. We are a senior living organization focused on providing quality care and comfort to those we serve. Our Administrative Assistant creates the “first impression” of our organization. You will greet our internal and external customers and answer and manage incoming calls. Knowledge of standard office administrative practices and procedures is necessary to successfully manage projects, scheduling, and clerical work. Position is also responsible for coordination of volunteer drivers for Meals-On-Wheels. This role will have administrative on-call responsibility 1 day a week & 1 weekend a month.
What is needed for a successful candidate?
A high school diploma or equivalent
At least 1 year related experience
Excellent listening ability and verbal communication skills
Proficient with Microsoft Office Suite and web-based software packages
Detail-orientated with strong organizational skills.
Flexibility to manage multiple projects.
Ability to meet deadlines and maintain confidentiality.
The ability to work hard, find solutions, and have fun!
We Also Offer:
Comprehensive benefits package
PTO
And many other perks & benefits!
06/23/2020
Full time
Come bring your winning smile and compassionate heart to Valley VNA Senior Care. We are a senior living organization focused on providing quality care and comfort to those we serve. Our Administrative Assistant creates the “first impression” of our organization. You will greet our internal and external customers and answer and manage incoming calls. Knowledge of standard office administrative practices and procedures is necessary to successfully manage projects, scheduling, and clerical work. Position is also responsible for coordination of volunteer drivers for Meals-On-Wheels. This role will have administrative on-call responsibility 1 day a week & 1 weekend a month.
What is needed for a successful candidate?
A high school diploma or equivalent
At least 1 year related experience
Excellent listening ability and verbal communication skills
Proficient with Microsoft Office Suite and web-based software packages
Detail-orientated with strong organizational skills.
Flexibility to manage multiple projects.
Ability to meet deadlines and maintain confidentiality.
The ability to work hard, find solutions, and have fun!
We Also Offer:
Comprehensive benefits package
PTO
And many other perks & benefits!
Are you experienced in administrative work? Do you bring two or more years’ experience in an office environment using general accounting and accounts payable experience? Are you skilled in typing, customer service, and modern business communication? Towne Properties, a leader in the property management industry, has an outstanding opportunity for you. We are looking for an Administrative Coordinator for Indian Creek Apartments in Cincinnati, Ohio. This office professional will manage the workflow of service requests, read and route incoming mail, process invoices for payment, organize and file various reports and correspondence, compose and type routine correspondence, provide customer service for incoming calls, and perform other secretarial tasks of a moderately complex nature. Schedule is Monday-Friday 8:30 am to 5:00 pm. You offer:
At least two years’ experience in an office setting
High School Diploma or equivalent
Able to speak effectively with residents and other associates
Able to type at least 60 WPM
Computer literate including use of MS products
Drug and background check
We offer:
Named a Best Place to Work in 2019 and 2020 by Glassdoor
Named a Top Workplace in 2018, 2019, and 2020 by The Cincinnati Enquirer
Competitive pay (up to $20 hourly) and outstanding benefits
A structured training program designed to help you excel in your career
Unique opportunities for advancement and growth
Family owned business established in 1961
Towne continues to look to the future and create communities that are “Great Places to Live, Work, Shop, and Play®.” Come be a part of it – apply and join a GREAT team today!
06/22/2020
Full time
Are you experienced in administrative work? Do you bring two or more years’ experience in an office environment using general accounting and accounts payable experience? Are you skilled in typing, customer service, and modern business communication? Towne Properties, a leader in the property management industry, has an outstanding opportunity for you. We are looking for an Administrative Coordinator for Indian Creek Apartments in Cincinnati, Ohio. This office professional will manage the workflow of service requests, read and route incoming mail, process invoices for payment, organize and file various reports and correspondence, compose and type routine correspondence, provide customer service for incoming calls, and perform other secretarial tasks of a moderately complex nature. Schedule is Monday-Friday 8:30 am to 5:00 pm. You offer:
At least two years’ experience in an office setting
High School Diploma or equivalent
Able to speak effectively with residents and other associates
Able to type at least 60 WPM
Computer literate including use of MS products
Drug and background check
We offer:
Named a Best Place to Work in 2019 and 2020 by Glassdoor
Named a Top Workplace in 2018, 2019, and 2020 by The Cincinnati Enquirer
Competitive pay (up to $20 hourly) and outstanding benefits
A structured training program designed to help you excel in your career
Unique opportunities for advancement and growth
Family owned business established in 1961
Towne continues to look to the future and create communities that are “Great Places to Live, Work, Shop, and Play®.” Come be a part of it – apply and join a GREAT team today!
Benjamin Asphalt, Inc. is an asphalt paving company located in Carnation, WA. We provide service to residential and commercial businesses over the entire Puget Sound region, and beyond. Looking to hire an operator for heavy equipment, excavators, backhoes, etc. Job duties include (but not limited to):
Drives and operates one or more machines such as backhoes, graders, rollers, excavators, dozers and skid-steers
Perform specified activity such as moving material, leveling, grading, and paving
Must have working knowledge of equipment operation for machines assigned, including driving
Exposure to asphalt and concrete paving a plus. Site preparation, grades and drain work
Loading and unloading of equipment from trailers
Performs (as needed) non-operator general labor work such as driving, shoveling, raking, rolling and flagging duties
Qualifications:
Three - five years of related asphalt and construction experience
Ability to work in a team setting
Ability to work in a variety of weather conditions
Class A CDL is a plus
Valid driver's license
Benefits:
Medical, dental and vision after 60 days (paid 100% for employee)
401K after 1 year of service with matching contribution
Vacation, sick leave and (6) paid holiday's
Life Insurance and short term disability (paid 100% for the employee)
Mid-year bonus (work safe environment)
Discretionary bonus program at the end of each year
Automatic 1 1/2 x wages for Saturday's, and double time for Sunday's
Automatic 1 1/2 x wages for night-time work
Must be able to work as a team. Ability to work evenings, or weekends depending on customer demands. Ability to stand for extended periods of time. Valid driver's license. Clean MVR. Pay is DOE.
06/22/2020
Full time
Benjamin Asphalt, Inc. is an asphalt paving company located in Carnation, WA. We provide service to residential and commercial businesses over the entire Puget Sound region, and beyond. Looking to hire an operator for heavy equipment, excavators, backhoes, etc. Job duties include (but not limited to):
Drives and operates one or more machines such as backhoes, graders, rollers, excavators, dozers and skid-steers
Perform specified activity such as moving material, leveling, grading, and paving
Must have working knowledge of equipment operation for machines assigned, including driving
Exposure to asphalt and concrete paving a plus. Site preparation, grades and drain work
Loading and unloading of equipment from trailers
Performs (as needed) non-operator general labor work such as driving, shoveling, raking, rolling and flagging duties
Qualifications:
Three - five years of related asphalt and construction experience
Ability to work in a team setting
Ability to work in a variety of weather conditions
Class A CDL is a plus
Valid driver's license
Benefits:
Medical, dental and vision after 60 days (paid 100% for employee)
401K after 1 year of service with matching contribution
Vacation, sick leave and (6) paid holiday's
Life Insurance and short term disability (paid 100% for the employee)
Mid-year bonus (work safe environment)
Discretionary bonus program at the end of each year
Automatic 1 1/2 x wages for Saturday's, and double time for Sunday's
Automatic 1 1/2 x wages for night-time work
Must be able to work as a team. Ability to work evenings, or weekends depending on customer demands. Ability to stand for extended periods of time. Valid driver's license. Clean MVR. Pay is DOE.
Overview CAMP Systems is the leading provider of aircraft compliance and health management services to the global business aviation industry. CAMP is the pre-eminent brand in its industry and is the exclusive recommended service provider for nearly all business aircraft manufacturers in the world including Airbus, Bell, Boeing, Bombardier, Cessna, Daher, Dassault, Embraer, Gulfstream, Hawker, HondaJet, Leonardo, and Pilatus. Our services are delivered through a“SaaS plus” model and we support over 20,000 aircraft on our maintenance tracking platform and over 31,000 engines on our engine health monitoring platform. Additionally, CAMP provides shop floor management ERP systems to over 1,300 aircraft maintenance facilities and parts suppliers around the world. CAMP has grown from a single location company in 2001, to over 800 employees in 12 locations around the world. CAMP is an exciting company to work for, not only because of its future growth prospects, but also because of its culture. Smart, motivated people, who want to take initiative, are given the opportunity and freedom to make things happen. CAMP is wholly owned by Hearst Business Media. Job Summary The Office Resource Manager (ORM) is a key player in our Savannah office. The selected candidate will be responsible for all aspects of facility management and serves as a liaison on all IT related support issues. Additionally, the ORM will need to provide ongoing administrative and clerical support to all departments to include scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning and setting up office events, and more. The ORM will be the face of the company answering phones and greeting guests and visitors as they come in to the office. Qualified candidates should have proficient multitasking and organizational skills and excellent communication skills. The ORM should have experience working with and coordinating various schedules, have sound business judgement, and a professional demeanor. As the ORM, you will handle a wide variety of complex and confidential situations with diplomacy and discretion. We are looking for a strong ORM who can collaborate with not only local departments and resources, but also act as a functional unit with other CAMP office managers at our other locations. This position reports directly to the Senior CMP Manager. Additional Responsibilities:
Ensures the facility and property is properly maintained and managed to include budgetary oversight.
Processes& allocates Purchase Card transactions.
Responsible for daily facility operations (such as distributing building access fobs, security system, etc.)
Facility– Maintain cleanliness of inside/outside (anything outside of cleaning company’s duties) Conference room tables, clean walls, clean breakroom daily, fridge/freezer as needed, dust pictures, cubicles, parking lot& dumpster, etc.)
Negotiates, schedules and coordinates service contractors for facility (windows, power washing, etc.)
Plans and executes Employee Events.
Supports employees by maintaining inventory of required office and kitchen supplies.
Sorts and distributes main and packages and ship packages via Fed-Ex, UPS, etc.
Manages conference room reservations.
Places and coordinates service requests on all office/Safety equipment as required.
Maintains executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports.
Coordinates and assists with projects as needed including preparation of spreadsheets, presentations, and reports.
Recording, transcribing, and distributing meeting minutes.
Maintains and coordinates the inter-office Birthday and Anniversary schedule.
Creates monthly PowerPoint presentation to be displayed with upcoming announcements/events
Arranges& coordinates catering requests for meetings.
Places service calls on vending machines and makes refund requests as required.
Facilitates required in processing and out-processing actions.
Performs other duties as assigned.
Qualifications:
Bachelor’s Degree preferred or equivalent experience.
Two (2)-Five (5) years previous experience as an Administrator/Assistant or Office Manager in a corporate environment.
Business financial experience strongly preferred.
Experience working in and around aviation preferred
Must possess excellent communication and interpersonal skills
Experience in document management a plus
Advanced computer skills, superior proficiency level in all Microsoft Office applications
Excellent ability to work with various peers in a strong team centered environment
Organizational skills with the ability to multi-task, prioritize and manage time effectively
What we offer
Competitive salary
Fast-growing environment
Generous company benefits including medical, dental and vision insurance; short-term disability, 401k
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status EOE
06/22/2020
Full time
Overview CAMP Systems is the leading provider of aircraft compliance and health management services to the global business aviation industry. CAMP is the pre-eminent brand in its industry and is the exclusive recommended service provider for nearly all business aircraft manufacturers in the world including Airbus, Bell, Boeing, Bombardier, Cessna, Daher, Dassault, Embraer, Gulfstream, Hawker, HondaJet, Leonardo, and Pilatus. Our services are delivered through a“SaaS plus” model and we support over 20,000 aircraft on our maintenance tracking platform and over 31,000 engines on our engine health monitoring platform. Additionally, CAMP provides shop floor management ERP systems to over 1,300 aircraft maintenance facilities and parts suppliers around the world. CAMP has grown from a single location company in 2001, to over 800 employees in 12 locations around the world. CAMP is an exciting company to work for, not only because of its future growth prospects, but also because of its culture. Smart, motivated people, who want to take initiative, are given the opportunity and freedom to make things happen. CAMP is wholly owned by Hearst Business Media. Job Summary The Office Resource Manager (ORM) is a key player in our Savannah office. The selected candidate will be responsible for all aspects of facility management and serves as a liaison on all IT related support issues. Additionally, the ORM will need to provide ongoing administrative and clerical support to all departments to include scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning and setting up office events, and more. The ORM will be the face of the company answering phones and greeting guests and visitors as they come in to the office. Qualified candidates should have proficient multitasking and organizational skills and excellent communication skills. The ORM should have experience working with and coordinating various schedules, have sound business judgement, and a professional demeanor. As the ORM, you will handle a wide variety of complex and confidential situations with diplomacy and discretion. We are looking for a strong ORM who can collaborate with not only local departments and resources, but also act as a functional unit with other CAMP office managers at our other locations. This position reports directly to the Senior CMP Manager. Additional Responsibilities:
Ensures the facility and property is properly maintained and managed to include budgetary oversight.
Processes& allocates Purchase Card transactions.
Responsible for daily facility operations (such as distributing building access fobs, security system, etc.)
Facility– Maintain cleanliness of inside/outside (anything outside of cleaning company’s duties) Conference room tables, clean walls, clean breakroom daily, fridge/freezer as needed, dust pictures, cubicles, parking lot& dumpster, etc.)
Negotiates, schedules and coordinates service contractors for facility (windows, power washing, etc.)
Plans and executes Employee Events.
Supports employees by maintaining inventory of required office and kitchen supplies.
Sorts and distributes main and packages and ship packages via Fed-Ex, UPS, etc.
Manages conference room reservations.
Places and coordinates service requests on all office/Safety equipment as required.
Maintains executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports.
Coordinates and assists with projects as needed including preparation of spreadsheets, presentations, and reports.
Recording, transcribing, and distributing meeting minutes.
Maintains and coordinates the inter-office Birthday and Anniversary schedule.
Creates monthly PowerPoint presentation to be displayed with upcoming announcements/events
Arranges& coordinates catering requests for meetings.
Places service calls on vending machines and makes refund requests as required.
Facilitates required in processing and out-processing actions.
Performs other duties as assigned.
Qualifications:
Bachelor’s Degree preferred or equivalent experience.
Two (2)-Five (5) years previous experience as an Administrator/Assistant or Office Manager in a corporate environment.
Business financial experience strongly preferred.
Experience working in and around aviation preferred
Must possess excellent communication and interpersonal skills
Experience in document management a plus
Advanced computer skills, superior proficiency level in all Microsoft Office applications
Excellent ability to work with various peers in a strong team centered environment
Organizational skills with the ability to multi-task, prioritize and manage time effectively
What we offer
Competitive salary
Fast-growing environment
Generous company benefits including medical, dental and vision insurance; short-term disability, 401k
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status EOE
The Administrative Assistant facilitates the efficient operation of the Applications department by performing a variety of clerical and administrative tasks. Receives Assignments From: Operations Manager Essential Duties and Responsibilities:
Responds to calls and inquiries regarding order status and tracking information
Issues shipping labels for all carriers (courier and LTL)
SAP activities: order entry, shipping process, close orders
Coordinates LTL carriers via website, portal and phone
Maintains filing systems as assigned
Manages customer online order paperwork (sort orders, attach packing list and labels)
Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Performs other related duties as assigned
Required Skills and Abilities:
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite or related software
Experienced with SAP or other ERP system
Excellent organizational skills
Strong attention to detail required
Basic understanding of clerical procedures and systems (record keeping and filing)
Ability to work independently
Education and Experience:
Associate’s or Bachelor’s degree preferred
Three to five years of experience in an administrative role
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Flexible working hours depends on seasonality
06/22/2020
Full time
The Administrative Assistant facilitates the efficient operation of the Applications department by performing a variety of clerical and administrative tasks. Receives Assignments From: Operations Manager Essential Duties and Responsibilities:
Responds to calls and inquiries regarding order status and tracking information
Issues shipping labels for all carriers (courier and LTL)
SAP activities: order entry, shipping process, close orders
Coordinates LTL carriers via website, portal and phone
Maintains filing systems as assigned
Manages customer online order paperwork (sort orders, attach packing list and labels)
Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Performs other related duties as assigned
Required Skills and Abilities:
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite or related software
Experienced with SAP or other ERP system
Excellent organizational skills
Strong attention to detail required
Basic understanding of clerical procedures and systems (record keeping and filing)
Ability to work independently
Education and Experience:
Associate’s or Bachelor’s degree preferred
Three to five years of experience in an administrative role
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Flexible working hours depends on seasonality
This position is full-time, for an extremely busy, fast-paced pediatric practice. The front office person is responsible for duties such as:
checking patients in and out (50+ patients daily per person)
answering phone calls (100+ phone calls daily per person)
verifying insurance coverage (100+ patients daily)
collecting patient balances
scheduling appointments for all three locations according to established protocols.
They will need to provide excellent customer/patient services via phone and in person. Strong multi-tasking abilities are required .
Must be able to be a part of a team, exhibiting flexibility and a 'can do' attitude. Must possess and maintain a professional appearance, and a positive demeanor at all times.
The ideal candidate will possess at least 3 years experience in a healthcare setting, working at the front desk.
Essential Duties
Answer telephones, and schedules all visits and procedures to be performed in the clinics
Follows scheduling protocols to obtain all necessary patient demographic, health, and insurance information.
Considers patient needs and priorities when scheduling appointments and procedures.
Enters all demographic and information into the computer for new patients and updates information for established patients.
Checking in and out patients
Insurance verification
Work hours depend on shift. Clinics open 7:00 AM-7:00 PM M-F, Saturday 7:00 AM- 1:00 PM. Rotate between clinics.
MUST BE AVAILABLE ON TUESDAY & THURSDAY
Performs other duties as required.
Bi-lingual candidates encouraged.
Supervisor experience a plus
Will need to obtain fingerprint clearance card within 90 days of hire
06/20/2020
Full time
This position is full-time, for an extremely busy, fast-paced pediatric practice. The front office person is responsible for duties such as:
checking patients in and out (50+ patients daily per person)
answering phone calls (100+ phone calls daily per person)
verifying insurance coverage (100+ patients daily)
collecting patient balances
scheduling appointments for all three locations according to established protocols.
They will need to provide excellent customer/patient services via phone and in person. Strong multi-tasking abilities are required .
Must be able to be a part of a team, exhibiting flexibility and a 'can do' attitude. Must possess and maintain a professional appearance, and a positive demeanor at all times.
The ideal candidate will possess at least 3 years experience in a healthcare setting, working at the front desk.
Essential Duties
Answer telephones, and schedules all visits and procedures to be performed in the clinics
Follows scheduling protocols to obtain all necessary patient demographic, health, and insurance information.
Considers patient needs and priorities when scheduling appointments and procedures.
Enters all demographic and information into the computer for new patients and updates information for established patients.
Checking in and out patients
Insurance verification
Work hours depend on shift. Clinics open 7:00 AM-7:00 PM M-F, Saturday 7:00 AM- 1:00 PM. Rotate between clinics.
MUST BE AVAILABLE ON TUESDAY & THURSDAY
Performs other duties as required.
Bi-lingual candidates encouraged.
Supervisor experience a plus
Will need to obtain fingerprint clearance card within 90 days of hire
Job Description :
The Office Assistant’s role is to handle the overflow by completing a variety of tasks as directed by the Office Manager.
Responsibilities :
Enter non-hardware vendor bills into QuickBooks
Produce a Monthly Accounts Receivable Summary Report
Perform follow-up on Accounts Receivable with clients
Maintain employee files to ensure compliance
Act as a backup to purchase hardware/software items for clients and completion of the quote process
Perform basic prep on all new desktops and laptops before handing it off to a technician
Monitor office inventory and complete necessary orders for replenishment and restocking
Update software licensing as needed for clients
Perform additional assigned duties as required
Position Requirements :
Knowledge of basic accounting principles with high attention to detail
Exceptional interpersonal skills with a focus on rapport-building, listening, and questioning skills
Strong written and oral communication skills that include multi-level communication
Strong documentation skills
Personal Attributes :
Ability to conduct research into a wide range of issues as required
Ability to absorb and retain information quickly
Ability to present ideas in user-friendly language
Highly self-motivated and self-directed
Proven analytical and problem-solving abilities
Ability to effectively prioritize and execute tasks in a high-pressure environment
Exceptional customer service orientation
Experience working in a team-oriented, collaborative environment
06/16/2020
Full time
Job Description :
The Office Assistant’s role is to handle the overflow by completing a variety of tasks as directed by the Office Manager.
Responsibilities :
Enter non-hardware vendor bills into QuickBooks
Produce a Monthly Accounts Receivable Summary Report
Perform follow-up on Accounts Receivable with clients
Maintain employee files to ensure compliance
Act as a backup to purchase hardware/software items for clients and completion of the quote process
Perform basic prep on all new desktops and laptops before handing it off to a technician
Monitor office inventory and complete necessary orders for replenishment and restocking
Update software licensing as needed for clients
Perform additional assigned duties as required
Position Requirements :
Knowledge of basic accounting principles with high attention to detail
Exceptional interpersonal skills with a focus on rapport-building, listening, and questioning skills
Strong written and oral communication skills that include multi-level communication
Strong documentation skills
Personal Attributes :
Ability to conduct research into a wide range of issues as required
Ability to absorb and retain information quickly
Ability to present ideas in user-friendly language
Highly self-motivated and self-directed
Proven analytical and problem-solving abilities
Ability to effectively prioritize and execute tasks in a high-pressure environment
Exceptional customer service orientation
Experience working in a team-oriented, collaborative environment
Responsibilities
Greet customers and assist them either by directing to proper location or person, or by processing paperwork or payments received
Organize customer requests for requests into & out of storage and facilitate communication of storage instructions to the Harbor Master, storage warehouse staff, Detailer, and A & M Marine
Process customers’ documents & ensure their accuracy and completion, especially in regards to the generation of RIS (Request into storage) & ROOS (Request out of storage) instructions
Handle slip, buoy and storage waitlist inquiries & requests and provide general information about rates
Maintain slip, buoy & storage customer contact and boat information databases in Marina Office, Launch Office, Microsoft Office and QuickBooks
Assist Administrative Manager with securing annual, seasonal & short-term slip and buoy rentals
Process credit card payments, invoicing, filing, mailing & emailing associated paperwork
Assist Administrative Manager with the preparation & processing of all bulk customer mailings & emailing for storage, slip and buoy customers Includes document preparation, scanning, labeling, envelope preparation & postage processing
Fill in and complete job duties for the Receptionist when he/she is off from work or off for the winter season
Assist rental office with reservations and during peak times check in/out customer with boat rentals
Qualifications
Verbal & written communication skills
Attention to detail & accuracy
06/11/2020
Full time
Responsibilities
Greet customers and assist them either by directing to proper location or person, or by processing paperwork or payments received
Organize customer requests for requests into & out of storage and facilitate communication of storage instructions to the Harbor Master, storage warehouse staff, Detailer, and A & M Marine
Process customers’ documents & ensure their accuracy and completion, especially in regards to the generation of RIS (Request into storage) & ROOS (Request out of storage) instructions
Handle slip, buoy and storage waitlist inquiries & requests and provide general information about rates
Maintain slip, buoy & storage customer contact and boat information databases in Marina Office, Launch Office, Microsoft Office and QuickBooks
Assist Administrative Manager with securing annual, seasonal & short-term slip and buoy rentals
Process credit card payments, invoicing, filing, mailing & emailing associated paperwork
Assist Administrative Manager with the preparation & processing of all bulk customer mailings & emailing for storage, slip and buoy customers Includes document preparation, scanning, labeling, envelope preparation & postage processing
Fill in and complete job duties for the Receptionist when he/she is off from work or off for the winter season
Assist rental office with reservations and during peak times check in/out customer with boat rentals
Qualifications
Verbal & written communication skills
Attention to detail & accuracy
If you have a positive “can do” attitude, the ability to learn quickly, basic understanding of handling clients’ needs professionally and efficiently, as well as a flair for client communication - then we’d love to talk to you! Tremendous room for growth/advancement within the company for the ideal candidate! Job Description • Answer phones, greet clients, vendors, visitors and co-workers • Be point of contact for couriers and deliveries • Follow up with the customers to ensure their needs are met (service values) • Assist with scheduling service appointments and dispatching technicians • Update answering service of on call schedule • Basic clerical duties, including scanning, scheduling, filing, and database management Requirements: • 1 year of reception/office or customer service experience is preferred. • Must be highly organized and have a welcoming and friendly demeanor • HVAC Industry experience is highly preferred but not required (willing to train!)- Will pay higher for industry experience • Computer proficiency including MS Word, Excel and Outlook
06/11/2020
Full time
If you have a positive “can do” attitude, the ability to learn quickly, basic understanding of handling clients’ needs professionally and efficiently, as well as a flair for client communication - then we’d love to talk to you! Tremendous room for growth/advancement within the company for the ideal candidate! Job Description • Answer phones, greet clients, vendors, visitors and co-workers • Be point of contact for couriers and deliveries • Follow up with the customers to ensure their needs are met (service values) • Assist with scheduling service appointments and dispatching technicians • Update answering service of on call schedule • Basic clerical duties, including scanning, scheduling, filing, and database management Requirements: • 1 year of reception/office or customer service experience is preferred. • Must be highly organized and have a welcoming and friendly demeanor • HVAC Industry experience is highly preferred but not required (willing to train!)- Will pay higher for industry experience • Computer proficiency including MS Word, Excel and Outlook
Overview
He/she will also support the HR Business Partners, Generalists and compensation team on sales incentive matters, and assist with internal controls and ongoing compliance with regulatory requirements.
Assist with planning, administration and communication for the monthly, quarterly and annual sales incentive plans, including summary reporting
Calculate quarterly/monthly incentives for sales incentive plans across multiple lines of business, and perform self-quality checks to ensure accuracy
Participate in peer review
Provide incentive plan support for analytics, communication and accurate maintenance of underlying data
Support reporting and analysis for sales incentive plans, including verifying data integrity and implementing processes and procedures to ensure ongoing accuracy
Assist with survey participation and support the preparation of market competitiveness analyses
Collaborate with the compensation team, HR Business Partners, Finance, and Risk Management to provide input on sales plan matters
Collaborate with other corporate functions (e.g., Legal, Accounting, Tax) to support sales plan practices and activities
Assist with ongoing compliance with incentive compensation regulatory requirements globally, including incentive compensation policies and procedures and risk balancing
Support other payroll activities as required
Requirements:
Minimum of BS/BA degree and two to four years experience in sales plan administration or related experience
Financial services industry experience preferred
Exceptional analytical, data and project management skills
Strong attention to detail and advanced knowledge of Microsoft Excel
Demonstrated ability to work successfully both independently and as part of a team
Able to establish strong working relationships with colleagues and clients and manage multiple priorities in a fast-paced environment
Excellent oral and written communication skills
Client-focused, proactive and results-oriented
06/11/2020
Full time
Overview
He/she will also support the HR Business Partners, Generalists and compensation team on sales incentive matters, and assist with internal controls and ongoing compliance with regulatory requirements.
Assist with planning, administration and communication for the monthly, quarterly and annual sales incentive plans, including summary reporting
Calculate quarterly/monthly incentives for sales incentive plans across multiple lines of business, and perform self-quality checks to ensure accuracy
Participate in peer review
Provide incentive plan support for analytics, communication and accurate maintenance of underlying data
Support reporting and analysis for sales incentive plans, including verifying data integrity and implementing processes and procedures to ensure ongoing accuracy
Assist with survey participation and support the preparation of market competitiveness analyses
Collaborate with the compensation team, HR Business Partners, Finance, and Risk Management to provide input on sales plan matters
Collaborate with other corporate functions (e.g., Legal, Accounting, Tax) to support sales plan practices and activities
Assist with ongoing compliance with incentive compensation regulatory requirements globally, including incentive compensation policies and procedures and risk balancing
Support other payroll activities as required
Requirements:
Minimum of BS/BA degree and two to four years experience in sales plan administration or related experience
Financial services industry experience preferred
Exceptional analytical, data and project management skills
Strong attention to detail and advanced knowledge of Microsoft Excel
Demonstrated ability to work successfully both independently and as part of a team
Able to establish strong working relationships with colleagues and clients and manage multiple priorities in a fast-paced environment
Excellent oral and written communication skills
Client-focused, proactive and results-oriented
